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07-08-19 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 8, 2019 AGENDA 1. CONVENE CITY COUNCIL MEETING F, 3 4. A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby_ Johnson_ Labadie_ Siakel_ Sundberg_ Attachments CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes from June 24, 2019 Minutes B. City Council Regular Meeting Minutes from June 24, 2019 Minutes C. Approval of the Verified Claims List Claims List D. Ordinance 568 /Resolution 19 -063: 2019 S -14 City Code Supplement City Clerk Memo Ordinance 568 Resolution 19 -063 E. Accept Hennepin County Residential Recycling Grant MATTERS FROM THE FLOOR (No Council Action will be taken) PUBLIC HEARING A. Hazardous Building Determination: 5815 Club Lane 5. REPORTS AND PRESENTATIONS 6. PARKS Recycling Coordinator Memo Resolution 19 -066 City Administrator Memo Resolution 19 -067 A. Accept Quotes and Authorize Construction of Park Buildings Planning Director Memo Badger Park 5745 Country Club Road Resolution 19 -068 7. PLANNING CITY COUNCIL REGULAR MEETING AGENDA — July 8, 2019 Page 2 8. ENGINEERING /PUBLIC WORKS A. Resolution Establishing No Parking on the North Side Director of Public Works Memo of Park Lane Resolution 19 -069 B. Revision to 2019 Capital Improvement Program, Shady City Engineer Memo And Enchanted Island Project, City Project 18 -11 Resolution 19 -070 C. Accept Proposal for Professional Services from Director of Public Works Memo Inspec, Inc. for Roof Replacement Project, City Project 19 -06 9. GENERAL /NEW BUSINESS A. SCEC Logo and Brochure 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff B. Mayor and City Council 11. ADJOURN SCEC Director Memo 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, JUNE 24, 2019 5:45 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 5:47 P.M. Mayor Zerby; Councilmembers Johnson, at 6:52 p.m.); City Administrator Lerud; P Public Works Brown Review Agenda Sundberg moved, Johnson secon 4/0. Riley Bluff Purgatory Creek Mayor Zerby introduced (RBPCWD). Dr. Bleser gave a t work within the City from Shorewood,, tv and Siakel (arrived ing; and Director of as presented. Motion passed atory Creek Watershed District v of the summary of the annual report for the RBPCWD and their She noted that the RBPCWD Board was comprised of a member t Prairie, one from Bloomington, and one from Chanhassen. She of their six full -time staff members. She reviewed their volunteer - mission of Protect, Manage and Restore the watershed district. Citizen Advisory Committee for the RBPCWD. She gave an ve worked on over the past year. She noted that they have about itoring and gave examples of stormwater holding ponds that they hey are acting like they should be and phosphorus is not being Mayor Zerby asked therm to keep the City informed on these results because it has been a frequent conversation °within the City about whether if the stormwater ponds are working like they should. Dr. Bleser stated that they are looking at different treatment options alongside the University of Minnesota for the stormwater ponds that are not working as they should be. Councilmember Sundberg asked who some of the partnership organizations were beyond the area cities. Dr. Bleser stated that their other partners are the area counties, the University of Minnesota, Three Rivers Park District, the Department of Natural Resources, school districts, Fresh Water Society, Met Council, and some area lake associations. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JUNE 24, 2019 Page 2 of 3 Councilmember Sundberg asked if the main focus of the partnerships were with governmental partnerships. Dr. Bleser stated that it was not because they have also partnered with the Girl Scouts and Boy Scouts. She gave an overview of their regulatory program that prevents sediment pollution, and reduces food for algae. She stated that their ten -year management plan was approved which is similar to a city comprehensive plan. She noted that there are quite a few aquatic invaders in the district, which are also referred to as AIS. Councilmember Labadie noted that one of the points listed in the report lists goldfish as an invasive species and asked if someone had released goldfish. Dr. Bleser explained that there is one area to the east that they know there are goldfish, but she thinks they have mostly died off. She stated that goldfish are not a huge issue in our lakes and they.are more concerned about carp at the present time. Mayor Zerby asked what the next big invasive species was that the City would have to start looking out for. Dr. Bleser stated that zebra mussels and starry stonewort are the ones they are watching closely for. She stated that the volunteers in the'area are helping monitor for the invasive species and how quickly they are establishing themselves and populating the area lakes. She gave an overview of their data collection and vegetation management. She reviewed the water quality data and the health of the creek. She stated that they will be hosting a Celebrating our Community event in honor of the RBPCWD's fifty -year anniversary on August 28, 2019 from 5:00 to 8:00 p.m. at the Riley- Jaques Barn at Lake Riley in Edah Prairie. She reviewed some of the continuing education programs that they offer, such as smart salting courses. She stated that they are also monitoring the wetlands in the area. She reviewed the planned Silver Lake Water Quality Project for phosphorus reduction. She stated that they are an approved GreenCorps site, so there will be special initiatives they will begin working on in the fall. Councilmember Sundberg stated that it appears as though the watershed district is paying more attention to the creeks than in the past. Dr. Bleser stated that this was correct and noted that their older plan had a lot of focus on the lakes, but they have discovered that people care about all the water resources, including wetlands,, groundwater, creeks in addition to the lakes. Councilmember Sundberg, stated, that she supports this change in focus. Mayor Zerby thanked the representatives from the watershed district for coming to the meeting and providing an update. 3. Christmas Lake AIS Funding Joe Schneider stated that although Todd Erickson has taken over as president of the Christmas Lake Homeowner's Association, he will continue to handle the AIS efforts. He stated that the AIS in the lake is the same as last year and there are no new species. He stated that they are very close to being able to say that Eurasian water milfoil is not a problem on Christmas Lake because of the weevil program that was used last year. He thanked the Public Works Department for their help in helping with the decontamination process. He stated that he thinks this may be the last year that they will need to have the weevil program because it has been a fantastic success. Councilmember Labadie asked what eats the weevil and if there was a concern for overpopulation. Mr. Schneider stated that there are fish that will eat the weevil and stated that "Mother Nature" will take care of balancing the population. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JUNE 24, 2019 Page 3 of 3 The Council discussed the program and whether it could be successful in a large lake by moving bay by bay. Mr. Schneider reviewed the entities that have partnered with them on this project and explained that it is a very expensive program. He noted that the watershed district has been dropping the amount of grant awards for AIS prevention. He stated that the City gave them a grant of $5,000 last year for the program and would like to ask the City to consider continuing their financial support. He stated that he would like to have a longer discussion with the City about more creative ways to fund AIS prevention and control because the lake association members end up footing the majority of the bill for the lake to be useable by visitors to the lakes. Mayor Zerby asked if there was a way to determine how much of the lake usage is residents who live on the lake versus visitors to the lake. Mr. Schneider stated that they do have data of how many boats go in and out over the course of a summer and noted that they monitor it via car license plate numbers. He stated that they may be able to subtract the homeowners out of that number to get a pretty good idea of the usage. Councilmember Siakel arrived at the meeting. Councilmember Labadie asked if Minnesota Inboard was still launching their test drives on Christmas Lake. Mr. Schneider stated that they have not seen as much of that but have seen demos from the new Midwest Watersports dealer. He stated that they do worry about that and plan to ask those companies if they will get'a decontamination unit at their shops. He distributed a quick update from the recycling committee. Councilmember Johnson asked if the Council could discuss this since it was not on the agenda. City Administrator Lerud stated that. Mr. Schneider was doing a quick overview and will come to a regular meeting to give a more thorough update. Mr. Schneider stated that the Recycling Committee has met four times and are working on packaging their ideas to present to the Council for their feedback. He gave a quick overview of some of the ideas that they, have discussed at their meetings. Councilmember Johnsen suggested that they look into the pilot program that was conducted with the school district at MMW with comDostable silverware. 4. ADJOURN Labadie moved, Johnson seconded, Adjourning the City Council Work Session Meeting of June 24, 2019, at 6.58 P:M. Motion passed 5/0. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk 2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JUNE 24, 2019 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; Acting City Attorney Murphy; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: None B. Review Agenda Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 5/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Johnson moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions. Therein. A. City Council Work Session Meeting Minutes from June 10, 2019 B. City Council Regular Meeting Minutes from June 10, 2019 C. Approval of the Verified Claims List D. Appointing Matthew Gallivan to Park Commission, Adopting RESOLUTION NO. 19 -058, "A Resolution Making Appointment to the Shorewood Parks Commission." E. Approve Hiring of Two Public Works Seasonal Employees Motion passed 5/0. 3. MATTERS FROM THE FLOOR - NONE 4. PUBLIC HEARING A. Hazardous Building Determination CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 2 of 10 City Administrator Lerud explained that at the May 13, 2019 City Council meeting, the Council called for a hearing to be held on this night regarding the condition of the addition to the house at 5815 Club Lane. He noted that staff has met with the owners and their representatives to attempt to resolve the issue. He explained that staff is recommending that the public hearing be opened and continued to the July 8, 2019 meeting in order to provide additional time to allow staff and the property owners to allow a little more time to see if there can be a resolution that is acceptable to both parties. Mayor Zerby opened the public hearing at 7:06 p.m., there being no public comment, he closed the public hearing. Sundberg moved, Labadie seconded, to Continue the Pubic Hearing for a Hazardous Building Determination for 5815 Club Lane to July 8, 2019., Motion passed 5/0. 5. REPORTS AND PRESENTATIONS - NONE 6. PARKS A. Report by Commissioner Mangold on the Ju and Meeting Commissioner Mangold gave an overview ,of the brief Jun( where they discussed an amendment to the food truck meeting, they toured Freeman Park and overall it is looking pretty good. Mayor Zerby asked when the goats would stated that the goats are already back in F B. Alcohol and Food Planning Director Darling stag would be willing to allow fool allowing alcohol. She stated tl allow alcohol in parks on a trial of DU I's or other alcohol relate has drafted ordinance Ianguag to the ordinance for alcohol aP ig back to Park. ce Amendment 19 Park Commission Tour 2019 Park Commission meeting ance. He stated that after the , they determined that park. Planning Director Darling �d that in January; the Council provided direction to staff that they ],trucks in the park for special events, but had concerns about iat the Council directed staff to prepare ordinance amendments to basis for one year and planned to discuss any impacts and number d incidents near the park with Chief Meehan. She stated that staff e based on the Council's direction. She reviewed the amendments d amplified music. Councilmember Labadie noted that the staff memo indicated that the Council would review the ordinance amendments by the first Council meeting in November. She asked how many events were expected to request serving alcohol before November. Planning Director Darling stated that there is one event currently scheduled before November and suggested that the Council discuss it after the first event and see if there were any issues. Councilmember Labadie stated that she will be voting against this because she does not believe the City should be serving alcohol in the parks. She stated that the Council had received an e -mail from a resident opposing this change and she agreed with all of the reasons stated. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 3 of 10 Sundberg moved, Johnson seconded, Approving the Ordinance Amendment to ORDINANCE NO. 566, "An Ordinance Approving an Amendment to Sections 401.18 (Liquor Regulations — Prohibited Acts and Conditions) and 902 (Public Parks and Recreation Areas) of City Code to Allow Alcohol Within Badger Park and Food Trucks in Parks." Motion passed 3/2 (Labadie and Siakel). Sundberg moved, Johnson seconded, Adopting RESOLUTION NO. 19 -059, "A Resolution Approving Publication of Ordinance No 566 by Title and Summary." Motion denied 3/2 (Labadie and Siakel). C. Approve Proposal for Freeman Park South Playground Rehab Planning Director Darling stated that in March, the Council authorized the purchase of new equipment, replacement parts, and painting of existing supports for the Freeman Park South playground. She explained that the estimate did not include labor to install the replacement parts and reviewed the total cost for the project, including installation. Johnson moved, Siakel seconded, Adopting, F Accepting the Quote from Minnesota Wiscor Equipment Replacement at Freeman Park South 7. PLANNING A. Report by Commissioner Gault on th 201 Planning Director Darling noted that she did not see 'Comrr volunteered to give a brief overview of the June 4, 2019 Plan Ir lution ind for Labor Estimate for . Motion passed 5/0. ing Commission Meeting ner Gault in the audience and Commission Meeting. B. C.U.P. Accessory Space Over 1,200 Square Feet, 27850 Woodside Road Planning Director Darling ,stated that the applicants 'propose to remove the existing home and construct a new home roughly in the same location with two attached garages. She noted that the two garage spaces will be a total of 1,900 square feet which requires a C.U.P. because only 1,200 square feet is permitted without a C.U.P. She noted that one garage will be accessed from the north side of the property and the other from the south. She reviewed the criteria reviewed by staff and the Planning Commission on how the plans comply with the City code. She noted that the Planning Commission unanimously recommended approval. Councilmember Labadie stated that she attended the Planning Commission meeting and feels they thoroughly analyzed this request and took into account all the information. Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 19 -061, "A Resolution Granting a Conditional Use Permit for Accessory Buildings to Exceed 1,200 Square Feet in Area at 27850 Woodside Road." Motion passed 5/0. C. C.U.P. for Special Purpose Fence (Batting Cage) at 26310 Birch Bluff Road Planning Director Darling stated that this is a request to install a batting cage that is formed with four poles varying in height from fifteen to nineteen feet high with netting that will hang about one foot lower than the poles. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 4 of 10 She explained that the applicant plans to screen the batting cage with existing trees as well as planting additional trees when the construction is finished on the site. She stated that staff and the Planning Commission recommended approval with the condition that the batting cage could not be lit for use after dusk. Councilmember Sundberg asked if Planning Director Darling had spoken to the resident who expressed opposition because the e-mail included in the packet was very abbreviated. Planning Director Darling stated that she did not speak with that resident, but their concerns appear to be more about the longevity of the project and not the batting cage. Councilmember Siakel asked what else is planned for the sport court area. Gary Kraemer, John Kraemer and Sons, stated that all that is left is landscaping on the site. Councilmember Labadie stated that she attended the Planning Commission meeting on June 4, 2019 and noted that Mr. Kraemer was not the representative at that meeting. Mr. Kraemer explained that he was out of town and could not attend that meeting, so Steve Bodine attended in his place. Councilmember Labadie stated that Mr. Bodine was very "back and forth" and noted that she did not feel that he gave a completely clear picture of the scope of the project. She gave examples of some of the discussion at the meeting regarding the possibility of having the entire Minnetonka High School baseball team out to the house for batting practice and screening with the existing trees. Mr. Kraemer noted that there is a row of arborvitaes along the edge of the property, so even when the foliage is gone there will still be some screening. He stated that the batting cage will not be able to be seen from the road. 'He stated that he cannot speak to who may be using the batting cages but noted that it will be more quiet than a sport court with basketball noise. Councilmember Joh year ago and stated remainder of the prc that he was surpris( asked for more spec iat he believes that Mr. Kraemer spoke to the Council about a panies building permit portion was just about complete and the landscaping which was outside the building permit. He stated request for a C.U.P come from John Kraemer and Sons and ion when construction will actually be done. Mr. Kraemer stated that landscaping is outside of their area, but this, since it is a structure, is not. Councilmember Siakel asked if he anticipated any other requests coming for this project because she thinks part of the frustration with the neighbors is the length of the project. Mr. Kraemer stated that he does not have any knowledge of any other projects that will come before the Council and stated that he is uncomfortable giving a specific date, but thinks things will be wrapped up fairly early in July. Siakel moved, Zerby seconded, Adopting RESOLUTION NO. 19 -062, "A Resolution Granting a Conditional Use Permit for Special Purpose Fencing (Batting Cage) at 26310 Birch Bluff Road." Motion passed 5/0. D. Review Pre - Application CPA Sketch for 25400 State Highway 7 CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 5 of 10 Planning Director Darling gave an overview of the location of this parcel and the zoning for the surrounding properties. She stated that this agenda item is for the Council to give informal comments before the developer would submit a more formal application to the City. She stated that if approved, this project would require a Comprehensive Plan amendment, rezoning, a PUD concept, and a subdivision. She stated that they are proposing twenty small lot single family homes clustered along a new cul -de -sac that would connect to Eureka Road. She noted that the density and development may change as the survey and engineering data is collected on the site. She explained that they have proposed reduced setbacks in order to cluster the homes and leave more open space. She stated that the applicant is looking for Council's feedback on the density, height and type of home as well as the setback flexibility. She noted that the recommendations from the Planning Commission have been included in the resolution language. Bill Stoddard, Stoddard Companies, Excelsior, stated that they had received good feedback from the Planning Commission and the only thing they are proposing that was not received well was the higher density. He stated that this housing product has been selling well and he already has four builders that want to build on this parcel, but not without higher density. Councilmember Johnson stated that the plans appear to show a small connection to Seaman's Drive. Mr. Stoddard stated that in discussion with Planning Director Darling there should not be a road connection between them because it would act as a through street, so he has designed it as a six -foot wide trail. Councilmember Labadie stated that she does not She stated that she would rather the parcel sit va( zoning allows. She stated that she feels this is a to the other higher density developments within tt development benefitting the community, just the d Councilmember Sundb` asked who these homE be from young families the density and traffic consideration. Mayor Zerby stated that I Councilmember Siakel s Zerby. She stated that in concerned about the we concerned about tax reve this sketch, plan and thinks it is too dense. than put in higher density than the current ble intersection and cannot be compared ity. Site stated that she does not see this oper. stated that her biggest concern is the traffic off of Eureka Road and ill be marketed to. Mr. Stoddard stated that the target market would the way up to'empty nesters. Councilmember Sundberg stated that ues are concerning, but she is okay with giving the project more agrees with Councilmember Labadie I that she also agreed with Councilmember Labadie and Mayor ition to being concerned about the density and traffic, she is also issues on this parcel. She stated that the City cannot just be without considering the community. Councilmember Johnson stated that no one from the public came to speak on this proposal which is worthy of notice. Mayor Zerby stated that he was not sure what the notification process was for the proposed sketch plan. Planning Director Darling stated that there was no public notification process because the developer was just looking for informal comments on their proposed plan. E. ENGINEERING /PUBLIC WORKS A. Accept Bids and Award Contract for 2019 Overlay Project, City Project 19 -02 CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 6 of 10 City Engineer Fauske explained that on April 22, 2019, the Council authorized staff to prepare plans and specifications for a mill and overlay project to improve and extend the life of portions of Birch Bluff Road, Edgewood Road, Lake Linden Drive, Country Club Road and Cardinal Drive. She noted that drainage improvements were not considered with this project because it will be done later when there is a reconstruction project. She stated that two bids were received for this project and the lowest responsive bid was from Bituminous Roadways, Inc. She explained the budgeting plans for the funding of this project and noted that staff recommended approval. Mayor Zerby asked if the City has used Bituminous Roadways, Inc. in the past. Public Works Director Brown stated that he believes the City has used them and noted that they are a reputable firm. Councilmember Siakel stated that she thinks the Council will get a lot of questions about reconstruction and thinks people need to understand that the City cannot afford to reconstruct every road at the same time, so there have to be these types of projects done to extend the life of the streets. She would like the City to have a plan and communicate to the residents that new roads and water are coming. Councilmember Johnson suggested that a page be added to the website that shows "the process of looking at roads and how the City makes the determination for reconstruction versus mill and overlay projects. Mayor Zerby agreed that it would be nice if there could be a way for residents to access this information easier on the website and not have to go to Laserfiche and find the spread sheet. He suggested a drop -down menu with the street information. City Administrator Lerud stated that the Council has created a fairly definite schedule until 2026 with the exception of a few roads. He stated that he agreed that communication with residents is very important but noted that this particular project is really a maintenance project. Johnson moved, Siaket 'sec6nd6d, Adopting RESOLUTION NO. 19 -064, "A Resolution Accepting Quote and Awarding Contract for the`2019 Mill and Overlay Project. City Project 19 -02." Motion passed 5/0. F. GENERAL /NEW BUSINESS A. Event Permit,for Archer's Aim: Northern Lights Lacrosse Festival Planning Director Darling explained the City received an application for a special event permit for an event on August 24, 2019 from 9:00 a.m. to 9:00 p.m. at Badger Park. She stated that the fundraising event would be for teen mental health and would consist of lacrosse clinics, games, music, a beer tent and food trucks. She noted that Badger Park does have some vegetation that has not grown in all the way and some areas of the park may not be open for use because of construction, but the applicant feels that the areas that are available will be adequate for the event. She explained their parking plans and noted that they will also be providing hygienic facilities and will be responsible for picking up trash on the site. Staff is recommending approval subject to the conditions listed in the staff report. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 7 of 10 Councilmember Sundberg stated that she loves the intent and mission of this event but finds it illogical for this type of event to want to have a beer tent and asked why that would be necessary. Planning Director Darling stated that they are wanting to include it because it is a fundraising event. Councilmember Labadie stated that she had the same concerns and reached out to Don Amorosi and discussed this issue. She stated that he explained that they were just applying for the licensing to have a beer tent as part of the fundraising event but was not completely certain that they would be going through with it. She stated that she and Mr. Amorosi had a good discussion and she was able to share her opinion that she believes having a beer tent promotes the wrong image. She stated that Mr. Amorosi plans to discuss it with his steering committee. She noted that he did indicate that he wants the event to go on with or, without'alcohol sales. Councilmember Sundberg reiterated that she is very Uncomfortable with this kind of event allowing alcohol and is not inclined to approve a temporary liquor license;: Mayor Zerby noted that having a beer tent for the Excelsior Rotary Club and the Chamber of Commerce has increased attendance at events and has helped raise quite a bit of money. Councilmember Johnson stated that he likes the overall idea of the event, but has concerns about the neighbor to the south of the lacrosse fields who has openly spoke about the noise issues. He stated that he would like to see support for this event from that homeowner before he gives his own approval. He stated that his other concern is on the site map from the applicant there is a line item that says vendors /educational services' and noted that he has concerns about what the vendors will be selling and how they will benefit the 501,c3. Councilmember Sundberg asked if the Council was just being asked to approve the event and things like the temporary liquor license would be a separate process. Planning Director Darling stated that because a beer tent is proposed as part of the event, if the Council does not want to see that, this is probably the time to eliminate that portion of the approval. Councilmember Labadie noted that the applicant indicated that they are anticipating no more than two - hundred fifty people present at a time. She asked for a realistic idea of the amount of parking that will be available for this event. Planning ,Director Darling explained that there are one - hundred eleven parking spaces on site. She stated that they have arranged for off -site overflow parking, with a shuttle to the festival, but she is not sure how many additional spaces that will provide. She stated that she has asked to see the agreement they have for overflow parking before this moves forward. Councilmember Labadie stated that perhaps Minnewashta Elementary could be used for overflow parking since they will be shuttling people back and forth. Planning Director Darling noted that they have already suggested this site to the event planners. Councilmember Siakel stated that this comes down to whether the City will allow alcohol in their parks or not, because it will involve saying yes to one party and no to another. She stated that she does not want it to be an arbitrary decision and if the City allows alcohol in the parks, alcohol is allowed in the parks and vice versa. She noted that to Councilmember Johnson's concerns about the neighbor, she feels that events like this simply come with living next to a park and noted that it is one day and there is a start and end time. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 8 of 10 Councilmember Sundberg stated that she agreed with Councilmember Siakel's comments regarding the resident living near the park. She stated that the City may need to have a discussion about what sorts of events it will be okay to have alcohol and which one would not be okay. She reiterated that she did not feel serving alcohol at this event would be appropriate. Zerby moved, Siakel seconded, Adopting RESOLUTION NO. 19 -065, "A Resolution Granting an Event Permit for Archers Aim for the Northern Lights Lacrosse Festival at Badger Park Located at 5745 Country Club Road." Councilmember Labadie asked if the motion included support for the temporary liquor license. City Clerk Thone stated that it will come back before the Council. Councilmember Siakel stated that she does have empathy for the neighbor, but it was still near a park and things change. Councilmember Johnson stated that he hoped the organizer would reach out the neighbor and explain what is planned. Mayor Zerby stated that it is always a good idea to reach out to the neighbors, but noted that he agreed with Councilmember Siakel. Motion passed 5/0. G. STAFF AND COUNCIL REPO A. Administrator and 1. May General Finance Director Rigdon highlighted some things from the May General Fund report. He noted that property tax revenues will be received in June and July and that building permits already accounted for one hundred and four'percent of the budget through the month of May. He stated that, in general, everything appears to be on target and comparable to prior years. Other Public Works Director Brown stated that Public Works is continuing to pump Lake Mary. Mayor Zerby asked about the light post outside of City Hall. Public Works Director Brown stated that the reason it is tipped is because they are working on it and the electrician is trying to determine the best course of action. Planning Director Darling reiterated that the goats are back in Freeman Park. She stated that the Badger Park project started today for the trails and the playground. She stated that they started putting up the erosion control, but then it started to rain heavily. She stated that she thinks the rain also affected the surveyors that were on the site. She stated that the City received a notice from the City of Deephaven for a CUP variance application to add a propane tank at the gas station on the corner of Christmas Lake Road and State Highway 7. City Administrator Lerud said a letter was received requesting no parking on Park Lane and staff will review the letter and make a recommendation at a future council meeting. He stated that he would also like to know what the Council would like to do regarding the Christmas Lake AIS funding request. Mayor Zerby asked staff to bring back a few options to the Council for discussion. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 9 of 10 B. Mayor and City Council Councilmember Siakel stated that she attended the Tonka Bay City Council meeting where they discussed the proposed development at the Tonka Bay Shopping Center. She stated that Tonka Bay approved 86 apartment units spread out between two buildings and a club house. She stated that she got up and spoke about the Minnetonka Country Club development that was higher density, and how much the City got in return and asked what Tonka Bay would be getting out of this development other than revenue. She noted that this development will need to come to the City for a utility easement. She stated that there were a lot of residents in attendance at the meeting that voiced their concerns about traffic. She stated that the outcome was very disappointing and she thinks that Tonka Bay Council has a very different philosophy than Shorewood's Council Councilmember Johnson asked if the Council could have a work session to discuss that utility easement and see what the City's options are. City Administrator Lerud stated that a work session discussion could happen but it may make more sense to have the discussion at a meeting where the decision will be made. He stated that vacating the utility easement will require a public hearing. Councilmember Siakel stated that one other thing that Was discussed at the Tonka Bay Council meeting was the plan to reconstruct the Narrows Bridge which would require closing the road. She stated that she had not heard anything about this and asked City Administrator Lerud to check into it. She stated that to comment on the events in Excelsior that Mayor Zerby mentioned had raised seventy- thousand dollars for fireworks, she would like to know how much fireworks cost and how much the City has been contributing. Mayor Zerby stated Chamber of Comm fundraiser he had m Mayor Zerby stated money is given to t years ago, the cosl sixty thousand doll ourth of July Events, 'including the fireworks are sponsored by the the City of Excelsior. Councilmember Siakel asked about the e at the fundraiser was conducted by the Excelsior Rotary Club and the Chamber of Commerce. He stated that when he was involved five or six the whale Fourth of July event, including fireworks was about one - hundred Councilmember Labadie stated that she had requested information about this earlier after a meeting with Tim Litfin from Minnetonka Community Education. She stated that he had told the Council that the reason the fee for the Firecracker Run was so high was because it generated money for the fireworks. She stated that before the City makes a contribution, she would like to know who the Chamber of Commerce is receiving money from and in what amount. City Administrator Lerud stated that he does not believe the City has received a request this year for a donation to the fireworks but noted that the last few years the amount has been consistent. He stated that he will contact the Chamber of Commerce and see if he can gather the information Councilmember Labadie has requested. Councilmember Labadie thanked Councilmember Siakel for attending the Tonka Bay meeting and voicing concerns on behalf of the residents of the City. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES JUNE 24, 2019 Page 10 of 10 Councilmember Sundberg asked if the Council could address the concerns raised in the letter the Council received from Delores Fero at a future meeting. City Administrator Lerud explained that this was the letter he mentioned in his report that staff will review and bring back a recommendation to the Council. Sundberg moved, Labadie seconded, Adjourning the City 24, 2019, at 8:33 P.M. Motion passed 5/0. Sandie Thone, City Clerk I Regular Meeting of June #2 C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: July 10, 2019 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 65494 - 65540 & ACH 535,971.35 Total Claims $535,971.35 We have also included a payroll summary for the payroll period ending June 24, 2019. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 67,009.02 CASH AND INVESTMENTS 101 -11- 4103 -0000 1,716.64 0.00 PART -TIME 101 -11- 4122 -0000 131.31 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4101 -0000 10,943.87 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 1,153.56 0.00 PART -TIME 101 -13- 4121 -0000 907.30 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 902.63 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 100.13 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,011.44 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 375.90 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 377.75 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 30.07 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,672.40 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 425.47 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 428.36 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 39.76 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 6,124.42 0.00 FULL-TIME REGULAR 101 -24- 4121 -0000 278.03 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 460.49 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 541.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 28.64 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 13,874.08 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 23.24 0.00 OVERTIME 101 -32- 4105 -0000 385.68 0.00 STREET PAGER PAY 101 -32- 4121 -0000 897.55 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 1,009.33 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,580.76 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 892.40 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 308.40 0.00 FULL -TIME REGULAR 101 -33- 4121 -0000 22.19 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 34.37 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (06/24/2019 - 12:08 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4131 -0000 255.74 0.00 EMPLOYEE INSURANCE - CITY 101 -33- 4151 -0000 26.36 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 4,505.83 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 327.73 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 331.25 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 237.98 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,441.06 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 108.11 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 105.35 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 55.86 0.00 WORKERS COMPENSATION FUND Total: 67,009.02 67,009.02 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 1,707.97 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,184.31 0.00 FULL-TIME REGULAR 201 -00- 4102 -0000 190.32 0.00 OVERTIME 201 -00- 4103 -0000 73.14 0.00 PART -TIME 201 -00- 4121 -0000 88.79 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 93.89 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 59.93 0.00 WORKERS COMPENSATION FUND Total: 1,707.97 1,707.97 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 7,669.55 CASH AND INVESTMENTS 601 -00- 4101 -0000 5,444.41 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 385.68 0.00 WATER PAGER PAY 601 -00- 4121 -0000 436.29 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 407.58 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 823.91 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 171.68 0.00 WORKERS COMPENSATION FUND Total: 7,669.55 7,669.55 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 6,639.36 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,706.57 0.00 FULL -TIME REGULAR 611 -00- 4105 -0000 385.68 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 381.03 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 352.62 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 668.24 0.00 EMPLOYEE INSURANCE - CITY PR - G/L Distribution Report (06/24/2019 - 12:08 PM) Page 2 Account Number Debit Amount Credit Amount Description 611 -00- 4151 -0000 145.22 0.00 WORKERS COMPENSATION FUND Total: 6,639.36 6,639.36 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 362.51 CASH AND INVESTMENTS 621 -00- 4101 -0000 249.42 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 18.72 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 18.19 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 1.04 0.00 WORKERS COMPENSATION FUND Total: 362.51 362.51 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 2,162.78 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,689.69 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 125.74 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 123.37 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 37.08 0.00 WORKERS COMPENSATION FUND Total: 2,162.78 2,162.78 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 85,551.19 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 41,319.41 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 8,782.20 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,010.16 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,533.28 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 9,552.98 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,199.99 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 5,182.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,826.15 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 95.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2181 -0000 0.00 1,300.72 DISABILITY INSURANCE 700 -00- 2183 -0000 0.00 710.00 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 591.30 DENTAL DELTA 700 -00- 2185 -0000 0.00 448.00 DENTAL - UNION FUND Total: 85,551.19 85,551.19 Report Total: 171,102.38 171,102.38 PR - G/L Distribution Report (06/24/2019 - 12:08 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 06/24/2019 - 1:48PM Batch: 00004.06.2019 - PR -06 -24 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: 1 ACH Enabled: True June -2019 PR Batch 00002.06.2019 Dental - Union 448.00 06/24/2019 700 -00- 2185 -0000 PR Batch 00002.06.2019 Dental - Union Check Total: 448.00 Vendor: UB *00253 Joseph & Judy Carlin Check Sequence: 2 ACH Enabled: False Refund Check 25.56 06/21/2019 601 -00- 2010 -0000 Refund Check 29.83 06/21/2019 611 -00- 2010 -0000 Refund Check 12.78 06/21/2019 621 -00- 2010 -0000 Refund Check 12.78 06/21/2019 631 -00- 2010 -0000 Check Total: 80.95 Vendor: 630 CARVER COUNTY SERVICE CENTER Check Sequence: 3 ACH Enabled: False 2019 - Ford -F150 2019 Ford - F150 - Dump Truck - Tax & License 1,962.55 06/24/2019 403 -00- 4640 -0000 Check Total: 1,962.55 Vendor: UB *00252 Laurie & Bruce Clark Check Sequence: 4 ACH Enabled: False Refund Check 17.81 06/21/2019 601 -00- 2010 -0000 Refund Check 20.79 06/21/2019 611 -00- 2010 -0000 Refund Check 8.91 06/21/2019 621 -00- 2010 -0000 Refund Check 8.90 06/21/2019 631 -00- 2010 -0000 Check Total: 56.41 Vendor: UB *00256 Cynthia & Gary Craswell Check Sequence: 5 ACH Enabled: False Refund Check 53.85 06/21/2019 611 -00- 2010 -0000 Refund Check 23.08 06/21/2019 621 -00- 2010 -0000 Refund Check 23.07 06/21/2019 631 -00- 2010 -0000 Check Total: 100.00 Vendor: 3 DELTA DENTAL OF MINNESOTA Check Sequence: 6 ACH Enabled: True AP- Computer Check Proof List by Vendor (06/24/2019 - 1:48 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference June -2019 PR Batch 00002.06.2019 Dental - Non Union 591.30 06/24/2019 700 -00- 2184 -0000 PR Batch 00002.06.2019 Dental - Non Uni Check Total: 591.30 Vendor: UB *00254 Roger & Joan Dressen Check Sequence: 7 ACH Enabled: False Refund Check 23.68 06/21/2019 621 -00- 2010 -0000 Refund Check 23.69 06/21/2019 631 -00- 2010 -0000 Refund Check 55.26 06/21/2019 611 -00- 2010 -0000 Refund Check 47.37 06/21/2019 601 -00- 2010 -0000 Check Total: 150.00 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 8 ACH Enabled: True PR -06 -24 -2019 PR Batch 00002.06.2019 Federal Income Tax 5,010.16 06/24/2019 700 -00- 2172 -0000 PR Batch 00002.06.2019 Federal Income I PR -06 -24 -2019 PR Batch 00002.06.2019 FICA Employee Portio 3,871.16 06/24/2019 700 -00- 2174 -0000 PR Batch 00002.06.2019 FICA Employee _ PR -06 -24 -2019 PR Batch 00002.06.2019 FICA Employer Portioj 3,871.16 06/24/2019 700 -00- 2174 -0000 PR Batch 00002.06.2019 FICA Employer ] PR -06 -24 -2019 PR Batch 00002.06.2019 Medicare Employee Pc 905.33 06/24/2019 700 -00- 2174 -0000 PR Batch 00002.06.2019 Medicare Emplo,. PR -06 -24 -2019 PR Batch 00002.06.2019 Medicare Employer Po 905.33 06/24/2019 700 -00- 2174 -0000 PR Batch 00002.06.2019 Medicare Emplo,. Check Total: 14, 563.14 Vendor: 6 HEALTH PARTNERS -GROUP Check Sequence: 9 ACH Enabled: False June -2019 PR Batch 00001.06.2019 Health Ins - CoPay 3,596.88 06/10/2019 700 -00- 2171 -0000 PR Batch 00001.06.2019 Health Ins - Cop; June -2019 PR Batch 00001.06.2019 Health Insurance -HSA 5,185.32 06/10/2019 700 -00- 2171 -0000 PR Batch 00001.06.2019 Health Insurance June -2019 PR Batch 00002.06.2019 Health Ins - CoPay 3,596.88 06/24/2019 700 -00- 2171 -0000 PR Batch 00002.06.2019 Health Ins - Cop; June -2019 PR Batch 00002.06.2019 Health Insurance -HSA 5,185.32 06/24/2019 700 -00- 2171 -0000 PR Batch 00002.06.2019 Health Insurance Check Total: 17, 564.40 Vendor: UB *00258 Joseph & Raelynn Hounshell Check Sequence: 10 ACH Enabled: False Refund Check 1.39 06/21/2019 631 -00- 2010 -0000 Refund Check 1.38 06/21/2019 621 -00- 2010 -0000 Refund Check 2.77 06/21/2019 601 -00- 2010 -0000 Refund Check 3.22 06/21/2019 611 -00- 2010 -0000 Check Total: 8.76 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 11 ACH Enabled: False PR -06 -24 -2019 PR Batch 00002.06.2019 Deferred Comp Flat Ai 5,182.00 06/24/2019 700 -00- 2176 -0000 PR Batch 00002.06.2019 Deferred Comp I Check Total: 5,182.00 Vendor: 686 KANSAS CITY LIFE INSURANCE COMPAN' Check Sequence: 12 ACH Enabled: True June -2019 PR Batch 00002.06.2019 Long Term Disability 610.48 06/24/2019 700 -00- 2181 -0000 PR Batch 00002.06.2019 Long Term Disat AP- Computer Check Proof List by Vendor (06/24/2019 - 1:48 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference June -2019 PR Batch 00002.06.2019 Short Term Disability 690.24 06/24/2019 700 -00- 2181 -0000 PR Batch 00002.06.2019 Short Term Disat Check Total: 1,300.72 Vendor: UB *00255 Luca Mazzei Check Sequence: 13 ACH Enabled: False Refund Check 4.20 06/21/2019 611 -00- 2010 -0000 Refund Check 3.60 06/21/2019 601 -00- 2010 -0000 Refund Check 1.80 06/21/2019 631 -00- 2010 -0000 Refund Check 1.80 06/21/2019 621 -00- 2010 -0000 Check Total: 11.40 Vendor: UB *00257 Mark & Molly Meyer Check Sequence: 14 ACH Enabled: False Refund Check 33.25 06/21/2019 621 -00- 2010 -0000 Refund Check 33.24 06/21/2019 631 -00- 2010 -0000 Refund Check 66.49 06/21/2019 601 -00- 2010 -0000 Refund Check 77.58 06/21/2019 611 -00- 2010 -0000 Check Total: 210.56 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 15 ACH Enabled: True PR -06 -24 -2019 PR Batch 00002.06.2019 State Income Tax 2,533.28 06/24/2019 700 -00- 2173 -0000 PR Batch 00002.06.2019 State Income Tax Check Total: 2,533.28 Vendor: 665 OPTUM BANK Check Sequence: 16 ACH Enabled: True PR -06 -24 -2019 PR Batch 00002.06.2019 HSA - OPTUM BANK 710.00 06/24/2019 700 -00- 2183 -0000 PR Batch 00002.06.2019 HSA - OPTUM B. Check Total: 710.00 Vendor: 9 PERA Check Sequence: 17 ACH Enabled: True PR -06 -24 -2019 PR Batch 00002.06.2019 MN -PERA Deduction 3,807.14 06/24/2019 700 -00- 2175 -0000 PR Batch 00002.06.2019 MN -PERA Dedu PR -06 -24 -2019 PR Batch 00002.06.2019 MN PERA Benefit Em 4,392.85 06/24/2019 700 -00- 2175 -0000 PR Batch 00002.06.2019 MN PERA Benel Check Total: 8,199.99 Vendor: UB *00259 Ryan & Kristin & Steve Rivard Check Sequence: 18 ACH Enabled: False Refund Check 37.13 06/21/2019 611 -00- 2010 -0000 Refund Check 31.83 06/21/2019 601 -00- 2010 -0000 Refund Check 15.92 06/21/2019 631 -00- 2010 -0000 Refund Check 15.91 06/21/2019 621 -00- 2010 -0000 Check Total: 100.79 AP- Computer Check Proof List by Vendor (06/24/2019 - 1:48 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 53,774.25 Total of Number of Checks: 18 AP- Computer Check Proof List by Vendor (06/24/2019 - 1:48 PM) Page 4 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/03/2019 - 9:30AM Batch: 00001.07.2019 - CC -07 -08 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 364 ACCELA, INC. Check Sequence: 1 ACH Enabled: True INV- ACC46712 Financial Software Annual Maint. 15,483.00 07/08/2019 101 -15- 4221 -0000 Check Total: 15,483.00 Vendor: 104 ADAM'S PEST CONTROL INC Check Sequence: 2 ACH Enabled: True 2787890 Building Inspection- Shorewood 71.33 07/08/2019 101 -19- 4400 -0000 2789959 Building Inspection- S outhshore 60.00 07/08/2019 201 -00- 4400 -0000 Check Total: 131.33 Vendor: 112 AMERICAN LEGAL PUBLISHING CORPOR Check Sequence: 3 ACH Enabled: False 128900 S -14 Folio Supplement 203.00 07/08/2019 101 -13- 4400 -0000 Check Total: 203.00 Vendor: 508 BRYAN ROCK PRODUCTS, INC. Check Sequence: 4 ACH Enabled: False 35164 Patch 1,791.58 07/08/2019 101 -32- 4250 -0000 Check Total: 1,791.58 Vendor: 132 C & J ENTERTAINMENT, LLC Check Sequence: 5 ACH Enabled: False 1392 Movie in the Park -Event - 09/06/2019 - Deposit 623.00 07/08/2019 101 -53- 4248 -0000 Check Total: 623.00 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 6 ACH Enabled: True 07 -01 -2019 20405 Knighsbridge Rd 26.27 07/08/2019 601 -00- 4394 -0000 07 -01 -2019 28125 Boulder Bridge 34.19 07/08/2019 601 -00- 4396 -0000 07 -01 -2019 24200 Smithtown Rd 92.49 07/08/2019 101 -32- 4380 -0000 07 -01 -2019 25200 Highway 7 37.90 07/08/2019 101 -52- 4380 -0000 07 -01 -2019 5755 Country Club Rd 45.30 07/08/2019 101 -19- 4380 -0000 79456885 - 062519 5735 Country Club Rd 58.73 07/08/2019 201 -00- 4380 -0000 86501806 - 062519 20630 Manor Rd 18.87 07/08/2019 101 -52- 4380 -0000 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 2 Check Total: 313.75 Vendor: 137 CENTURY LINK Check Sequence: 7 ACH Enabled: False 9524702294 -JN19 952 - 470 - 2294 -PW 62.15 07/08/2019 101 -32- 4321 -0000 9524706340 -JN19 952 - 474 - 6340 -CH 123.03 07/08/2019 101 -19- 4321 -0000 9524707819 -JN19 952 - 470 - 7819 -SSCC 125.30 07/08/2019 201 -00- 4321 -0000 New Line Check Total: 310.48 Vendor: 720 CHRISTMAS LAKE HOMEOWNER'S ASSOC Check Sequence: 8 ACH Enabled: False 2018 -AIS 2018 Inspection - Christmas Lake AIS 20,095.75 07/08/2019 101 -52- 4400 -0000 Check Total: 20,095.75 Vendor: 144 CITY OF EXCELSIOR Check Sequence: 9 ACH Enabled: False 2nd Qtr- 2019 -Water Quarterly Water Usage 3,960.12 07/08/2019 601 -00- 4261 -0000 Check Total: 3,960.12 Vendor: 146 CITY OF MINNETONKA Check Sequence: 10 ACH Enabled: False 2nd Qtr- 2019 -Water 5350 Vine Hill Rd 114.16 07/08/2019 601 -00- 4262 -0000 2nd Qtr- 2019 -Water 5366 Vine Hill Rd 12.40 07/08/2019 601 -00- 4262 -0000 2nd Qtr- 2019 -Water 5490 Vine Hill Rd 110.91 07/08/2019 601 -00- 4262 -0000 Check Total: 237.47 Vendor: 148 CITY OF SHOREWOOD Check Sequence: 11 ACH Enabled: True 2nd Qtr- 2019 -Water 5735 Ctry Club Rd- Utility Bill 155.04 07/08/2019 201 -00- 4380 -0000 Check Total: 155.04 Vendor: 631 CLIMB THEATRE INC., Check Sequence: 12 ACH Enabled: False 22226 Safety Camp Event - Respect Classes 425.00 07/08/2019 101 -53- 4248 -0000 Check Total: 425.00 Vendor: 456 CORE & MAIN, LP Check Sequence: 13 ACH Enabled: False K734699 Fountain Parts 36.26 07/08/2019 601 -00- 4223 -0000 Check Total: 36.26 Vendor: 165 DERMCO - LAVINE CONSTRUCTION CO. Check Sequence: 14 ACH Enabled: False 212561 Cathcart Park & SIlverwood Park - Court Maint. 18,100.00 07/08/2019 402 -00- 4640 -0000 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 3 Check Total: 18,100.00 Vendor: 818 DPC INDUSTRIES, INC. Check Sequence: 15 ACH Enabled: False 827000768 -19 Chlorine 563.34 07/08/2019 601 -00- 4245 -0000 Check Total: 563.34 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 16 ACH Enabled: True 704926 Zoning Teat Amendments 47.60 07/08/2019 101 -18- 4351 -0000 705091 Zoning Teat Amendments 30.84 07/08/2019 101 -18- 4351 -0000 Check Total: 78.44 Vendor: 184 GREGORY FASCHING Check Sequence: 17 ACH Enabled: True July -2019 Child Care Reimbursement - July 2019 236.00 07/08/2019 700 -00- 2179 -0000 Check Total: 236.00 Vendor: 814 FERGUSON ENTERPRISES LLC #3326 Check Sequence: 18 ACH Enabled: False 136775 Fire Hose 917.95 07/08/2019 601 -00- 4245 -0000 Check Total: 917.95 Vendor: 982 GOAT DISPATCH LLC Check Sequence: 19 ACH Enabled: False 411 Buckthorn Removal 3,996.00 07/08/2019 101 -52- 4400 -0000 Check Total: 3,996.00 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 20 ACH Enabled: True 9060733 Monthly Rental 146.70 07/08/2019 601 -00- 4400 -0000 9060733 Monthly Rental 146.70 07/08/2019 611 -00- 4400 -0000 9060733 Monthly Rental 146.70 07/08/2019 631 -00- 4400 -0000 Check Total: 440.10 Vendor: 202 GRAINGER INC Check Sequence: 21 ACH Enabled: True 9213284293 Chiller Fuses 88.86 07/08/2019 101 -32- 4245 -0000 Check Total: 88.86 Vendor: 216 HENNEPIN COUNTY RECORDER & REGIS Check Sequence: 22 ACH Enabled: False Res. #19 -061 Record Service- CUP -27850 Woodside Road 46.00 07/08/2019 101 -18- 4400 -0000 Record Res. #19 -062 Record Service- CUP -26310 Birch Bluff Road 46.00 07/08/2019 101 -18- 4400 -0000 Record AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 4 Check Total: 92.00 Vendor: 985 HENNEPIN COUNTY ACCOUNTS RECEIVA Check Sequence: 23 ACH Enabled: False 1000133201 REC0001086- MonthlySubscription 24.00 07/08/2019 101 -24- 4303 -0000 RecordEase Payment 1000133201 REC0001086- MonthlySubscription 24.00 07/08/2019 101 -32- 4303 -0000 RecordEase Payment Check Total: 48.00 Vendor: 1054 RILEY HISTON Check Sequence: 24 ACH Enabled: False July -2019 Park Program Helper 30.00 07/08/2019 101 -53- 4248 -0000 Check Total: 30.00 Vendor: 436 MARK HODGES Check Sequence: 25 ACH Enabled: True Apr - Jun -2019 Video Tape Services 280.00 07/08/2019 101 -11- 4400 -0000 Check Total: 280.00 Vendor: 896 HUEBSCH SERVICES Check Sequence: 26 ACH Enabled: True 4315021 SSCC Mats 36.47 07/08/2019 201 -00- 4400 -0000 4315021 City Hall Mats 112.49 07/08/2019 101 -19- 4400 -0000 Check Total: 148.96 Vendor: UB *00260 Sean & Sara Kelly Check Sequence: 27 ACH Enabled: False Refund Check 39.99 07/05/2019 601 -00- 2010 -0000 Refund Check 46.67 07/05/2019 611 -00- 2010 -0000 Refund Check 19.99 07/05/2019 631 -00- 2010 -0000 Refund Check 20.00 07/05/2019 621 -00- 2010 -0000 Check Total: 126.65 Vendor: 239 KENNEDY & GRAVEN CHARTERED Check Sequence: 28 ACH Enabled: False 149067 Ron Johnson Litigation 203.00 07/08/2019 101 -16- 4304 -0000 Check Total: 203.00 Vendor: 968 LOUCKS, INC. Check Sequence: 29 ACH Enabled: False 35877 Badger Park Playground 896.16 07/08/2019 402 -00- 4400 -0000 Check Total: 896.16 Vendor: 946 MIDWEST CIVIL CONSTRUCTORS, LLC Check Sequence: 30 ACH Enabled: False PV #7- P22925 -24 P.V. #7 - Project #02925 -24 - Riviera Ln & Shore 175,935.77 07/08/2019 404 -00- 4680 -0000 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 5 Check Total: 175,935.77 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 31 ACH Enabled: True 2nd Qtr -2019 Utility- Postage 328.88 07/08/2019 601 -00- 4208 -0000 2nd Qtr -2019 Utility -Svc 113.48 07/08/2019 601 -00- 4400 -0000 2nd Qtr -2019 Utility- Postage 328.87 07/08/2019 611 -00- 4208 -0000 2nd Qtr -2019 Utility -Svc 113.48 07/08/2019 611 -00- 4400 -0000 2nd Qtr -2019 Utility- Postage- 328.87 07/08/2019 621 -00- 4208 -0000 2nd Qtr -2019 Utility -Svc 113.48 07/08/2019 621 -00- 4400 -0000 2nd Qtr -2019 Utility -Svc 113.48 07/08/2019 631 -00- 4400 -0000 2nd Qtr -2019 Utility- Postage 328.87 07/08/2019 631 -00- 4208 -0000 Check Total: 1,769.41 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 32 ACH Enabled: True 2nd Qtr- 2019- SalesTa: Quarterly Water Sales Tax - 678.00 07/08/2019 601 -00- 2081 -0000 Check Total: 678.00 Vendor: 291 MINNESOTA ZOO Check Sequence: 33 ACH Enabled: False 2751938 World Of Wildlife - Event 08/09/2019 325.00 07/08/2019 101 -53- 4248 -0000 Check Total: 325.00 Vendor: 987 MINNESOTA - WISCONSIN PLAYGROUND Check Sequence: 34 ACH Enabled: False Quote #24027 Freeman Park- D9432H- Install Refurbished Parts 7,594.00 07/08/2019 402 -00- 4640 -0000 Check Total: 7,594.00 Vendor: 305 MNSPECT, LLC Check Sequence: 35 ACH Enabled: True 7870 Inspection Services 2,695.00 07/08/2019 101 -24- 4400 -0000 Check Total: 2,695.00 Vendor: 1053 SOPHIA MONTAQUE Check Sequence: 36 ACH Enabled: False JULY -2019 Park Program Helper 30.00 07/08/2019 101 -53- 4248 -0000 Check Total: 30.00 Vendor: 740 CATHERINE MOORE Check Sequence: 37 ACH Enabled: False July -2019 Park Program Helper 30.00 07/08/2019 101 -53- 4248 -0000 Check Total: 30.00 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 309 MR. KITEMAN Check Sequence: 38 ACH Enabled: False Kite -2019 Kite Activities 139.00 07/08/2019 101 -53- 4248 -0000 Check Total: 139.00 Vendor: 313 MICHELLE THU -THAO NGUYEN Check Sequence: 39 ACH Enabled: True June -2019 Mileage Reimbursement 113.22 07/08/2019 101 -15- 4331 -0000 Check Total: 113.22 Vendor: 325 ON SITE SANITATION -TWIN CITIES Check Sequence: 40 ACH Enabled: True 776882 Silverwood Pk -5755 Covington R 25.00 07/08/2019 101 -52- 4410 -0000 Check Total: 25.00 Vendor: 331 JOSEPH PAZANDAK Check Sequence: 41 ACH Enabled: True March - HealthPartner March- 2019 - HealthPartner Premium Refund 1,871.82 07/08/2019 700 -00- 2171 -0000 Check Total: 1,871.82 Vendor: 240 KENNETH POTTS, PA Check Sequence: 42 ACH Enabled: True June -2019 Prosectution Monthly Services 2,500.00 07/08/2019 101 -16- 4304 -0000 Check Total: 2,500.00 Vendor: 338 QUALITY RESOURCE GROUP, INC. Check Sequence: 43 ACH Enabled: False 1752170 -Short Laser Utility Bills 22.04 07/08/2019 101 -15- 4245 -0000 Check Total: 22.04 Vendor: 349 SCHWAAB INC Check Sequence: 44 ACH Enabled: False C046896 Replaced Pads 47.24 07/08/2019 101 -13- 4245 -0000 Check Total: 47.24 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 45 ACH Enabled: False May- 2019 -HCPF Monthly -Henn Cry Process Fee 1,071.00 07/08/2019 101 -21- 4400 -0000 Check Total: 1,071.00 Vendor: 296 STATE OF MN- MINNESOTA DEPARTMENT Check Sequence: 46 ACH Enabled: False 2nd Qtr- 2019 -SS Quarterly Water Surcharges 2,280.00 07/08/2019 601 -00- 2082 -0000 Check Total: 2,280.00 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 372 SWANK MOTION PICTURES, INC. Check Sequence: 47 ACH Enabled: False 1610890 MITP - Mary Poppins Returns 463.00 07/08/2019 101 -53- 4248 -0000 Check Total: 463.00 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 48 ACH Enabled: True M24875 Council Meeting 453.88 07/08/2019 101 -13- 4400 -0000 Check Total: 453.88 Vendor: 380 TITAN MACHINERY Check Sequence: 49 ACH Enabled: False 12605415 Roller Rental 1,390.00 07/08/2019 101 -32- 4410 -0000 Check Total: 1,390.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 50 ACH Enabled: False 13213 Monthly Bacteria Svc 120.00 07/08/2019 601 -00- 4400 -0000 Check Total: 120.00 Vendor: 878 WATSON VINEHILL, LLC Check Sequence: 51 ACH Enabled: False 19285Hwy7 -Ju119 Escrow Refund - 19285 Highway 7 184,725.00 07/08/2019 880 -00- 2200 -0000 Check Total: 184,725.00 Vendor: 1052 WISE UNLIMITED Check Sequence: 52 ACH Enabled: False 991617 Desk Sign - Matt Gallivan 15.04 07/08/2019 101 -11- 4245 -0000 Check Total: 15.04 Vendor: 1055 WL HALL CO INTERIOR SERVICE Check Sequence: 53 ACH Enabled: False 5324 Interiors Standard Service 495.00 07/08/2019 201 -00- 4223 -0000 Check Total: 495.00 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 54 ACH Enabled: True 245052 Road Maint 1,101.93 07/08/2019 101 -32- 4250 -0000 245127 Road Maint 2,208.69 07/08/2019 101 -32- 4250 -0000 245169 Road Maint 1,100.55 07/08/2019 101 -32- 4250 -0000 245233 Road Maint 552.69 07/08/2019 101 -32- 4250 -0000 245396 Road Maint 2,215.59 07/08/2019 101 -32- 4250 -0000 245443 Road Maint 1,104.69 07/08/2019 101 -32- 4250 -0000 Check Total: 8,284.14 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 411 XCEL ENERGY, INC. Check Sequence: 55 ACH Enabled: True 5102846200 -JN19 5655 Merry Lane 21.24 07/08/2019 101 -52- 4380 -0000 5655 Merry Lane 51120425586JN19 5755 Country Club Rd 89.15 07/08/2019 101 -19- 4380 -0000 5755 Country Club Rd 51124192662JN19 28125 Boulder Bridge Drive 297.96 07/08/2019 601 -00- 4396 -0000 28125 Boulder Bridge Drive 5145317119 - 062019 C.H.Svcs 432.01 07/08/2019 101 -19- 4380 -0000 C.H.Svcs 5145317119 - 062019 P.W. Bldg Svc 244.39 07/08/2019 101 -32- 4380 -0000 P.W. Bldg Svc 5145317119 - 062019 P.W. Street Lights Svc 3,183.06 07/08/2019 101 -32- 4399 -0000 P.W. Street Lights Svc 5145317119 - 062019 Parks 356.52 07/08/2019 101 -52- 4380 -0000 Parks 5145317119 - 062019 Amesbury 150.45 07/08/2019 601 -00- 4394 -0000 Amesbury 5145317119 - 062019 Boulder Bridge 232.68 07/08/2019 601 -00- 4396 -0000 Boulder Bridge 5145317119 - 062019 S.E. Area Svc 2,615.48 07/08/2019 601 -00- 4398 -0000 S.E. Area Svc 5145317119 - 062019 Lift Station Street Lights 702.92 07/08/2019 611 -00- 4380 -0000 L. S. Street Lights 5145368132 -JN19 5700 County Rd 19 44.46 07/08/2019 101 -32- 4399 -0000 5700 County Rd 19 5145368132 -JN19 5700 County Rd 19 - Unit Light 163.95 07/08/2019 101 -32- 4399 -0000 5700 County Rd 19 - Unit Light 5175061613 -JN19 24253 Smithtown Rd 1,721.67 07/08/2019 601 -00- 4395 -0000 24253 Smithtown Rd 5191102220 -JN19 5735 Country Club Rd 498.85 07/08/2019 201 -00- 4380 -0000 5735 Country Club Rd Check Total: 10,754.79 Vendor: 1051 YOUNGFIELD HOMES, INC Check Sequence: 56 ACH Enabled: False 23920MapleSt Escrow Refund - 23920 Maple Street- Osadchuk 5,896.00 07/08/2019 880 -00- 2200 -0000 Check Total: 5,896.00 Vendor: 414 ZIEGLER INC Check Sequence: 57 ACH Enabled: True SW440003417 Roller Parts 2,462.51 07/08/2019 101 -32- 4221 -0000 Check Total: 2,462.51 Total for Check Run: 482,197.10 Total of Number of Checks: 57 AP- Computer Check Proof List by Vendor (07/03/2019 - 9:30 AM) Page 8 ITEM 2D MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title /Subject: Ordinance 568 Codification 2019 City Code Supplement S -14 Meeting Date: Monday, July 8, 2019 Prepared by: Sandie Thone, City Clerk Reviewed by: Greg Lerud, City Administrator Attachments: Ordinance 568 Codification 2019 City Code Supplement S -14 Resolution 19 -063 Allowing for Summary Publication Background: On November 22, 2004, Council adopted Ordinance 409 which approved the Municipal Code Book codification provided by American Legal Publishing Corporation and the League of MN Cities. Thirteen (13) supplements have been completed since the initial codification. The fourteenth supplement (S -14) to the City Code contains ordinances up through and including Ordinance 563. This ordinance, if so adopted, shall take effect upon publication in the city's official newspaper. Financial or Budget Considerations: Budget Item: Administration Budget: Cost of the S -14 Supplement does not exceed budgeted funds. Recommendation /Action Requested: 2 Motions Required as Outlined Below: 1) Motion: Staff respectfully requests the city council to consider adoption of Ordinance 568 Codification of Ordinances for 2019 Supplement S -14 to the Shorewood City Code, provided by American Legal Publishing Corporation. Motion, Second, and Majority required. 2) Motion: Staff respectfully requests the city council to consider approval of Resolution 19 -063 for the Summary Publication and Content as described in the attached summary publication. Motion, Second and Four -Fifths Vote required. Connection to Vision /Mission: Consistency in providing the community with quality public services. Mission Statement. The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA ORDINANCE 568 AN ORDINANCE ENACTING AND ADOPTING THE 2019 S -14 SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD MINNESOTA American Legal Publishing Corporation of Cincinnati, Ohio, has completed the Fourteenth Supplement to the Code of Ordinances of the City of Shorewood, which supplement contains all ordinances up through and including Ordinance No. 563 of a general and permanent nature enacted since the prior supplement of the Code of Ordinances of the City of Shorewood; and it is the intent of the City of Shorewood to accept these updated sections, as outlined in Supplement S -14, available for review and inspection at City Hall and on the City's website in its entirety. NOW THEREFORE the City Council of the City of Shorewood, Minnesota, ordains: Section 1. That the fourteenth supplement to the Code of Ordinances of the City of Shorewood as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, is hereby accepted. Section 2. This ordinance adopting the 2019 S -14 Supplement to the Code of Ordinances shall take effect upon publication in the City's official newspaper. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this 8th day of July 2019. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19 -063 A RESOLUTION APPROVING PUBLICATION OF ORDINANCE 561 ENACTING AND ADOPTING THE 2019 S -14 SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD WHEREAS, at a duly called meeting on July 8, 2019, the City Council of the City of Shorewood adopted Ordinance 568 entitled "ORDINANCE 568 ENACTING AND ADOPTING THE 2019 S -14 SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD MINNESOTA; and WHEREAS, The City Council has adopted annual supplements to the code of ordinances since its approval of the codification process in 2004. This supplement S -14 contains ordinances up through and including 563. The purpose of the summary is to inform the public of the intent and effect of the ordinance while saving the expense of publishing the entire ordinance. The full and complete ordinance is on file in the office of the City Clerk. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: 1. The City Council finds that the attached Summary Publication of Ordinance No. 568 clearly informs the public of intent and effect of the Ordinance. 2. The City Clerk is directed to publish Ordinance No. 568 by title and summary, pursuant to Minnesota Statutes, Section 412.191, subd.4. 3. A full copy of the Ordinance is available at Shorewood City Hall and on the city's website. ADOPTED by the Shorewood City Council on this 8th day of July 2019. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor (Official Publication) CITY OF SHOREWOOD HENNEPIN COUNTY, STATE OF MINNESOTA SUMMARY PUBLICATION ORDINANCE 568: AN ORDINANCE ENACTING AND ADOPTING THE 2019 S -14 SUPPLEMENT TO THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD MINNESOTA Section 1. American Legal Publishing Corporation of Cincinnati, Ohio, has completed the fourteenth Supplement to the Code of Ordinances of the City of Shorewood, which supplement contains all ordinances up through and including Ordinance No. 563 of a general and permanent nature enacted since the prior supplement of the Code of Ordinances of the City of Shorewood. It is the intent of the City of Shorewood to accept these updated sections, as outlined in Supplement S -14 available at city offices and on the city's website in its entirety. The Shorewood City Council ordains that the fourteenth supplement to the Code of Ordinances of the City of Shorewood as submitted by American Legal Publishing Corporation of Cincinnati, Ohio, is hereby accepted. Section 2. This ordinance adopting the 2019 S -14 Supplement to the Code of Ordinances shall take effect upon publication in the City's official newspaper. ADOPTED BY THE CITY COUNCIL of the City of Shorewood on July 8, 2019. s/s Sandie Thone, City Clerk 2E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting 2019 Residential Recycling Grant Meeting Date: Monday, July 8, 2019 Prepared by: Julie Moore, Communications and Recycling Coordinator Attachments: Resolution Background: On July 1, 2019, the city received the 2019 Residential Recycling Grant in the amount of $15,895. The purpose of the county's residential recycling grant is to provide funding to increase recycling and help reach the 2030 recycling goal established by the Minnesota Pollution Control Agency. The amount is yet another decrease from previous years due to the fact that the county's new funding policy has shifted more grant money to organics. In 2017 the funding policy allocated 80 percent of the total grant money to recycling and 20 percent to organics. In 2018 the funding policy allocates 70 percent of the total grant money to recycling and 30 percent to organics. Now in 2019, the policy allocates 60 percent of the total grant money to recycling and 40 percent to organics. The additional basic requirements remain very similar and are as follows: 1) Collect a basic list of recyclable materials as specified by the county 2) Use county terminology and images when describing recycling guidelines 3) Provide recycling information on the city's website (collection schedule, yes /no list, etc.) 4) Mail a recycling guide to residents each year 5) Support the county's outreach efforts by completing two educational activities Financial or Budget Considerations: Favorable to the recycling budget in the amount of $15,895 for the purposes described above. Recommendation /Action Requested: Motion: Staff respectfully requests the city council accept the Resolution accepting the 2019 Residential Recycling Grant issued by Hennepin County in the amount of $15,895. Motion, Second, and Simple Majority required. Connection to Vision /Mission: Consistency in providing the community with quality public services, a healthy environment, a sustainable tax base and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 RESOLUTION 19 -066 RESOLUTION ACCEPTING 2019 HENNEPIN COUNTY RESIDENTIAL RECYCLING GRANT WHEREAS, the City of Shorewood supports the application and the purpose of the county's residential recycling grant to provide funding to cities to increase recycling and help reach the 2030 recycling goal established by the Minnesota Pollution Control Agency; and WHEREAS, the City of Shorewood is committed to the recycling grant requirements which include the following: 1) Collect a basic list of recyclable materials as specified by the county 2) Use county terminology and images when describing recycling guidelines 3) Provide recycling information on the city's website (collection schedule, yes /no list, etc 4) Mail a recycling guide to residents each year 5) Support the county's outreach efforts by completing two educational activities; and WHEREAS, the City of Shorewood understands the 2019 funding policy which allocates 60 percent to recycling and 40 percent to organics is a change from the 2018 funding which allowed for a 70/30 percentage of recycling to organics, respectively. The city continues to be committed to exploring additional organic opportunities for the community. NOW, THEREFORE, BE IT RESOLVED that the City Council of Shorewood, Minnesota hereby accepts the 2019 Residential Recycling Grant in the amount of $15,895 issued by the Hennepin County Environment & Energy Department. Passed and Adopted by the City Council on this 8th day of July 2019. CITY OF SHOREWOOD By: Scott Zerby Mayor ATTEST: By: Sandie Thone City Clerk oLans" ON , City of Shorewood Council Meeting Item Title /Subject: Hazardous Building Determination 5815 Club Lane Meeting Date: July 8, 2019 Prepared By: Greg Lerud, City Administrator Reviewed By: Marie Darling, Planning Director; Joe Pazandak, Building Inspector; Tim Keane, City Attorney 1 MEETING TYPE REGULAR Attachments: MNSPECT Inspection Report, Oswell Inspection Report, Notice of Hazardous Building, Resolution Background: The construction of the addition at 5815 Club Lane has a long history. The building planning was principally done by the owner's father, Ken Riedel, a building contractor /carpenter. He had many discussions with staff about future plans for building construction, and submitted many plans and revisions that were incomplete, or had design issues. Over the years, staff has at least 40 meetings or phone calls with Ken or Joshua Riedel to resolve construction issues. Below is a summary of the timeline regarding the addition: 2004 First permit application received for addition. Expired in 2005 due to not completing application requirements. 2007 Building permit application submitted. Application included survey and storm water management plan. Building plan information was incomplete. 2007 City issued a building permit for footings only. Owners committed to finishing remaining plan issues soon. 2007 City started preparation of building permit for the addition, but owner had changed construction from the design previously reviewed under the original building plan submitted. 2014 Approximate year that owner called for footing inspection for deck. Deck was not part of approved plans, so footing inspection was not completed. 3/12/15 At owner's request, and staff effort to work with the owner, City issued a building permit for building shell enclosure, to be completed no later than June 15, 2015. Permit expired without completion. 5/22/17 Police report sent to City stating there was an incident of building collapse, with personal injury. 11/17 Staff requested site visit based on porch collapse and injury to resident. 2/6/18 Property owners gave permission for a site visit by Pazandak, Darling, and Lerud. 2/15/18 City ordered Stop Work. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 3/12/18 City Council called for structural and building code compliance inspections be completed on the addition. Gave 60 -day deadline. 3/18-8/18 Several inquiries to property owners regarding status of inspections. Offer for city to find inspectors. No response received. 10/09/18 City Council directed that an administrative warrant be obtained to conduct inspections. 11/6/18 Structural diagrams from Safe Haven Engineering prepared. Plans incomplete. Requested permission from property owners to speak with Safe Haven engineer about their plan. No permission received. 2/26/19 Administrative warrant received. Requested access to property on their timeline. No response received, so warrant was enforced on March 21, 2019. 3/21/19 Inspections conducted by MNSPECT and Oswell Engineering. 3/26 &28/19 Inspection reports submitted to the City by MNSPECT and Oswell Engineering 4/4/19 Based on above - inspection reports, Notice of Hazardous Building sent to property owners, response within 30 days required. 5/3/19 City contacted by Christopher Renz, attorney representing the property owners. 5/13/19 City Council calls for a June 24th hearing on the building. 5/22/19 City staff meets with property owners and their attorney. Property owner's construction proposal incorporating diagrams from November document prepared by Safe Haven. 5/19 -6/19 Staff reviews proposal and finds it incomplete regarding the structural issues, and no plan has been received to identify and fix code compliance issues. 6/24/19 City Council opens hearing regarding the property and continues it to July 8 to allow property owners and staff to continue to work to resolve the issues. Options: The City Council has the following options: 1. Approve the Resolution as presented. 2. Modify the Resolution as the council determines. 3. Provide additional time for the property owners to bring the building in compliance. Under this option, the Council would have to set very specific timeline, where failure to comply would result in the building being declared a hazard. 4. Due to the life /safety issues of the addition, the City does not have the option of taking no action. Recommended Action: City staff is very sensitive to the property owner's situation, but the city has an obligation to ensure structures in the city are safe for their occupants and that the structure does not pose a danger to others in the community. As the above timeline indicates, the city has been extraordinarily patient in trying to resolve this issue. Because the structural and code compliance issues constitute a safety hazard to the residents, and the city has not received a viable plan for bringing the structure into a safe and code compliance condition, staff finds it necessary to recommend that the City Council approve the Resolution as presented. Next Steps and Timeline: If the council approves the Resolution, staff will work pursuant to the steps and conditions contained in the Resolution. MNSP.ECTLLC 235 First Street West • Waconia, MN 55387 -1302 To: City of Shorewood From:Scott Qualle Date: March 26, 2019 Re: 5815 Club Lane Hazardous Building Inspection Report Tracy Reimann & I performed an inspection on the above property subject to an administrative search warrant obtained by the City of Shorewood. Craig Oswell, of Oswell Engineering and Consulting, LLC and Joe Pazandak were in attendance, along with the property owner /occupant, Joshua Riedel. The scope of our inspection was to look at building code violations that exist within the addition. We did NOT go inside the previously existing home. As we walked around the structure, we identified 55 code violations that negatively impact the life, health, safety, or durability of the structure. Upon entry into the structure, we changed our approach to photographing rooms /areas, as the list had become overwhelming. We would be happy to specifically articulate these items, but that would will require many hours of analysis and documentation. It was our opinion that this memo should start the process and if additional information is required, we will supply it. Our conclusion is that there are so many serious code violations, and that rectifying them would require disassembly of much of the addition, the building should be declared unsafe and demolished under the procedures in MN Rule 1300.0180 and MN Statute 463.15 — 26. Well Enuffiesfiev and GensuMns s Serving all aspects of Commercial and Residential Structural Engineering 1901 E Hennepin Avenue #201 Minneapolis, MN 55413 Phone: 612- 720 -4639 Fax: 612- 886 -2966 Email: Craig.Oswell @oswellec.com www.OSWELLEC.com March 28, 2019 City of Shorewood 5755 Country Club Lane Shorewood, MN 55331 Attention: Joe Pazandak Subject: Construction Review - 5815 Club Lane, Shorewood, MN Project# 2019 -015 To whom it may concern: At the request of the City of Shorewood, Craig Oswell, PE of Oswell Engineering and Consulting, L.L.C. performed visited the above site on 3/21/19 to visually review the foundation and framing of an addition that has been under partial completion since approximately 2007. At the request of the building official, based on the permit issued in 2015, this review is to be performed in accordance with the 2007 Minnesota State Building Code and its amendments to the 2006 International Residential Code (IRC), which was the Code in affect at the time of the construction. The residence was reportedly built in 1959 and was purchased by the current owner in 2002. The work of the addition in question was started around 2007. The original residence was a one -story with attic space, wood - framed, single - family home with a full basement constructed of concrete masonry block. The addition is similar construction but contains a second floor built over the original house and an attached garage on the rear. There is also a three season porch and a proposed deck. The work over the years was reportedly done in various stages with extensive periods of the structure being open to the environment for long periods of time. The following primary issues were observed during the visual site visit: 1. The basement and garage slabs on grade are not yet in place. The soil in the basement felt and appeared damp and uncompacted. 2. The foundation walls of the addition's basement area are masonry block varying in thickness from 8" to 12" and in some cases changing thickness along the wall lengths. Several cracks and distresses were noted in the foundation walls. 3. The foundation walls are lookout style with cripple walls varying from 2' to 4' high. The overall basement height is approximately 8'. The footing sizes are unknown, as is the reinforcing of the walls. Walls of these kind require either special construction or engineering design, neither of which was reportedly done and is very difficult to verify at this time, as it would require extensive investigation into the rebar size, placement, and lapping, as well as material testing and investigation of the footings. This is complicated by the general inaccessibility of the foundation walls due to materials being stored in the basement area. 4. The main and second floor framing are primarily TJI joists. A majority of the joists, as well as the sub -floor sheathing, in the south portion and screen porch areas of the addition are water damaged, including swelling, sagging, and staining, which may include potential rot and mold. The joists sag noticeably without any load applied. This was also noticeable to a lesser extent at the east area over the garage. The floor framing also contains numerous large cantilevers and joist stiffeners which would require review for compliance with the manufacturer's guidelines and structural adequacy. The soffits of these cantilevers are exposed and appear to contain water damage as well. 5. A portion of the main floor adjacent the existing building is supported by a lower level frame wall on a strip footing. This footing appears to be a partial underpin of the existing placed directly on the ground. This condition would require further review but the area is currently inaccessible due to the storage of materials in the basement area. 6. Several LVL beams support the joist and roof truss framing, particularly around the stairwell areas. Many of these beams are also similarly water damaged, especially on the lower level. The beams in several areas are also of questionable size, number of lams, and installation and would need further review to determine if they are adequate. This is particularly true of the large ledger style LVL adjacent the existing building where the walls are reportedly supposed to be removed to form an open layout. Page 2 of 4 Project #19.015 7. The wall and window framing in most of the addition is questionable at best. Items such as girder truss and column blocking, beam blocking, and header and sill framing appear non - standard. The wall studs in many locations were comprised of partial stacked pieces and "left overs ", many of which were particularly rough and /or color- stained. The framing materials, including the wall sheathing, in several areas are also water damaged and almost all noticeable fasteners are rusted and /or overdriven. Many headers were installed as horizontal PSL or timber columns rather than traditional beams. All of the headers would require in -depth field measurement and engineering analysis, including the king and bearing studs, to determine their adequacy. 8. At the original structure, the existing roof was cut back on the north side and the new frame walls of the upper level were built atop the lower original wall. The floor of the addition on the east side is also attached to the existing and the upper level framing is built directly above the original roof on the west side. This roof is reportedly going to be removed and a new floor framed in, however with the framing currently built directly atop the roof that seems difficult and unpractical. In addition, the modifications of the existing roof and the additional loading added to the existing footings by the new floor and roof framing would require extensive review of the existing to determine adequacy. 9. The roof trusses are manufactured and documents for them reportedly exist but were not provided. Several questionable conditions were noted, including improper hangers, missing hangers, rusted hangers and nails, single girder trusses, and unsupported purlin truss edges. The eaves of the trusses were also unblocked and unsheathed in most locations. The truss documents would need to be submitted for review and correlation with the field conditions. Without these documents, the adequacy of the roof framing would be extremely intensive to verify. 10. A portion of the roof on the south side was hand - framed with the overall ridge support and collar tie connections being questionable. An in- depth as -built verification and engineering review of the framing would be required to determine its adequacy. 11. The lateral brace wall layout does not meet the Code at that time or currently by inspection due to the width of the upper level, the small amount of wall length on the south side and the garage, and the height of the garage wall framing. Given the age of the original structure, it is unlikely that it would meet Code as well but it would have to be used as part of the lateral brace system due to its location. This means an extensive as -built and custom lateral brace wall engineering review would need to be performed, likely with extensive modifications to the framing being required. The cripple walls and masonry construction of the basement also make it difficult for lateral brace wall modifications to be designed and installed. Page 3 of 4 Project #19.015 12. The deck post and screen porch footings were reportedly placed without review. In addition, the columns and beams do not align with the post footings. The front of the entrance porch is supported by a beam which bears directly on the stand alone porch of the original structure without attachment or known foundation /frost protection. All of these items would require extensive as -built verification and design review to determine their structural adequacy. It is my professional engineering opinion that numerous questionable and distressed foundation and framing conditions exist at this residence and that it should be considered unsafe and not be occupied until a complete structural review with corrective measures can be performed. In order to determine the exact soundness and structural adequacy of the existing conditions a much more extensive and potentially expensive as -built review would be required, including full field measurement and condition documentation and an overall engineering analysis. This would also likely including destructive investigation and testing. However, in my professional engineering opinion, it is likely that even after such a review, a majority of the items, particularly the foundation walls, hand - framing areas, and the lateral brace wall requirements, would be found to be inadequate and require extensive modification and /or reframing. This also does not account for the significant amount of noted water damage and member distresses which would require the removal and replacement of what appears to be a large majority of the addition. Therefore, in my professional engineering opinion, it is likely more reasonable to demolish the existing structure and rebuild it from new using new sound materials, current Code requirements, and proper framing techniques. No specific engineering analysis was performed as part of this review. The observations and opinions made in this report are based on my professional engineering experience and judgment, as well as the visual site visit. No testing or destructive investigation was performed or requested for this project. The review is limited to the specific structural items noted only. Water proofing, insulation, and all other non - structural requirements are outside the scope of this review. hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed professional engineer under the laws of the state of Minnesota. If you have any questions or require further assistance, please contact me. � C,9" Craig Oswell, PE (MN Registration #42341) 3 -28 -17 Page 4 of 4 Project #19.015 that are in deteriorated condition or otherwise unable to sustain the design loads that are specified in the code are unsafe building appendages." The structure at 5815 Club Lane'is in violation of Minnesota Statute 463, City Code Section 1001, and Minn. Rules Chapter 1300 due to the following hazardous conditions and or blight or - nuisance conditions on your property: The r�eportftom the structural inspector, inspection completed on March 21; 2019, and summary letter from the Building Code Compliance inspector, inspection completed on March 21, 2019. The contents of both reports are included here by referenceand the actual reports are attached at the conclusion of this letter. Pursuant to the above referenced ordinance; statute and rule, you are obligated to abate the hazardous condition, or you will be'found to be in violation. If you do not abate said hazardous conditions or nuisance condition within the time described below, the consequences could include the following: 1. A misdemeanor criminal offense which, if found guilty, may be punishable' by a fine, not to exceed one thousand dollars ($1;000.00) or imprisonment for not more than ninety (90) days, or both, plus the costs of prosecution. 2. A civil action in which the City will request the court to direct you to bring the property into confoirnity with state law and the city ordinance and to abate or remediate the offensive conditions on the property. In addition; the City will be asking the court to authorize_ the authority to lemediate the hazardous/blight /nuisance conditions if you do not do it yourself. The, City will also be asking the court for,an order that you reimburse the City for all the costs, legal fees; and expenses that are associated with the court action and the clean -up. Ifthe costs are not immediately paid by you; the City will levy them on the, property as an assessment. 3. An order, issued by the City of. Shorewood which Order will direct that `such hazardous/blight /nuisance conditions be abated within the time prescribed by the City Council, and further order that if the hazard; nuisance aind/or blight is not abated within = the time prescribed by the City Council, the city may seelc injunctive relief by serving a copy of the City Council order and notice of motion for summary enforcement or obtain an administrative search and seizure warrant and abate the nuisance or blight condition. i The City would prefer you resolve this problem without having to resort to any of the above enforcement processes for gaining compliance. -,The purpose of this notice is to malce you aware I I Greg' ru Shorewood City Administrator RESOLUTION 19 -067 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA A RESOLUTION ORDERING THE REMOVAL OF AN ILLEGAL STRUCTURE AT 5815 CLUB LANE Recitals 1) In the matter of an addition ( "Addition ") to the structure located at 5815 Club Lane, in the City of Shorewood, shown and described in Exhibit 1 to this Resolution, and legally described as: Lot 45, Auditor's Subdivision. No. 133, Owned by Joshua and Lauren Riedel, and Jeremy Riedel; and, 2) The house at 5815 Club Lane has had an unfinished building Addition under construction for more than five years; and, 3) With the permission of the property owners, city staff visited the property on February 6, 2018, and based on that visit requested that a structural inspection and a building code compliance inspection be undertaken to determine code or structural issues with the Addition; and, 4) It was necessary to obtain an administrative warrant to conduct the inspections directed by the council, and the city obtained an administrative warrant on February 26, 2019, and on March 21, 2019 a structural inspection was conducted by Craig Oswell, Oswell Engineering, and a building code compliance inspection was conducted by Scott Qualle, MNSPECT, LLC.; and, 5) Based on those findings, city staff recommended, pursuant to MN Statutes, that a hearing be called on the condition of the Addition; and, 6) On May 13, 2019, the Shorewood City Council called for a hearing to take place on June 24, 2019; and 7) The hearing was held on June 24, 2019 pursuant to required notice and was continued to July 8, 2019; and, Resolution NOW THEREFORE BE IT RESOLVED, that pursuant to Minnesota Statutes, Section 461.15 through 463.26, and Minnesota Rules 1300.0180, the City Council of the City of Shorewood, having duly considered the matter, makes the following findings of fact: 1. Work specified in expired building permit, A -24 -15 has not been completed, and inspections were not properly called for. 2. Substantial structural work on the Addition was done outside the scope of permit A -24- 15 for which no plans were submitted. 3. On or about May 22, 2017, a portion of the Addition partially collapsed, injuring one of the occupants. 4. The Addition has been under construction for more than five years, exposing structural elements, sheeting, fasteners, and other construction elements to rain and snow, meaning the materials are questionable and an evaluation that shows the materials are suitable for use has not been provided to the city. 5. The Addition failed to meet numerous building code regulations and is deemed unsafe per MNSPECT report dated March 26, 2019. 6. The Addition fails to meet structural requirements of the MN Residential code and is deemed unsafe per Oswell Engineering report dated March 28, 2019. 7. The Shorewood Building Official/Building Inspector has found the Addition to be unsafe and hazardous. BE IT FURTHER RESOLVED, that pursuant to the foregoing findings of fact, the Shorewood City Council hereby makes the following declaration and orders: 1. The Addition to the structure is found to be unsafe and hazardous. Owners are prohibited from occupying or otherwise using the Addition. 2. Orders the owner of record to remove the Addition of said structure. 3. Orders that unless an answer is served upon the City of Shorewood within twenty (20) days form the date of service of this order, a motion for summary enforcement of this order will be made to the District Court of Hennepin County, Minnesota. 4. Orders that if the City is compelled to take further action, all necessary costs incurred by the City will be assessed against the subject property and will be collected in accordance with Minnesota Statutes, Section 463.21 or may be recovered by obtaining a judgment against the owner of the real estate on which the Addition is located or the hazardous conditions exist. 5. The Mayor, City Administrator, City Clerk, City Attorney, and other officers and employees of the City are authorized to take such action, prepare, sign and serve such papers as necessary to comply with this order and assess the costs thereof against real estate described for collection along with taxes. Adopted this 8h day of July, 2019. Mayor Scott Zerby ATTEST Sadie Thone, City Clerk EXHIBIT I The Addition is defined as: Any part of the structure shown within the redlined area on the attached survey, not including the "Existing Dwelling ". This includes structure constructed above existing dwelling, proposed addition, front landing and porch. Construction to be removed includes all footings, foundations, framing, roofing, and related construction. 070027 33 /117 /23 RIEDEL, JOSHUA ADVANCE SURVEYING & ENGINEERING CO. 5300 S. Hwy. No. 101 Minnetonka, MN 55345 Phone (952) 474 -7964 Fax (952) 474 -8267 I 25.7 - --- - - - - -- SURVEY FOR: JOSHUA RIEDEL SURVEYED: January 30, 2007 DRAFTED: January 31, 2007 1 1 LEGAL DESCRIPTION: Lot 45, Auditor's Subdivision No. 133, Hennepin County, Minnesota. SCOPE OF WORK: B BENCHMARK- 1. Showing the length and direction of boundary lines of the above legal description. I t TOP OF FOUND IRON I T I i ELEV -988.9 Please check the legal description with your records or consult with competent legal counsel, if X9139.7 necessary, to make sure that it is correct, and that any matters of record, such as easements, that you wish shown on the survey, have been shown. O OUND IRON 2. Showing the location of existing improvements we deemed important. I '0 91 I ' 4. Showing elevations on the site at selected locations to give some indication of the topography of the site. The elevations shown relate only to the benchmark provided on this survey. Use that benchmark and check t l t th f to h h h d One o er ea re s own on t e map w en etenn n g other 88.0 320 so. Fr. 9.3 ; elevations for use on this site. Q?4' CONCRETE STANDARD SYMBOLS & CONVENTIONS: a oe4` 5 So. Fr. Denotes 1/2" ID pipe with plastic plug bearing State License Number 9235, set, unless otherwise noted. — � I hereby certify that this plan, specification, report or survey was prepared by me or under my direct supervision and that I am a licensed Professional. Engineer and Professional Surveyor rudunnder /µthe laws of the State of Minnesota. _hie I1 lJ - L, am s H. Parker P.E. & P.S. No. 9235 RECEIVED FEB 2 0 21107 CITY OF SHOREWOOD EXISTING HARDCOVER House 1,248 Sq. Ft. Existing Deck 407 Sq. Ft. Existing Steps 148 Sq. Ft. Bituminous Surface 75 Sq. Ft. Garage 320 Sq. Ft. Gravel Drive 744 Sq. Ft. Rock Wall 51 Sq. Ft. Concrete 5 Sq. Ft. Timber flat. Wall 12 Sq. Ft. TOTAL EXISTING HARDCOVER 3,010 Sq. Ft. AREA OF LOT TO OHW 21,795 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 13.8% PROPOSED HARDCOVER House 1,248 Sq. Ft. Existing Deck -407 Sq. Ft. Existing Steps -148 Sq. Ft. Proposed Steps 89 Sq. Ft. Garage 320 Sq. Ft. Proposed Addition 1,657 Sq. Ft. Gravel Drive 744 Sq. Ft. Proposed Driveway 2,802 Sq. Ft. Proposed Stoop 60 Sq. Ft. Timber Rat. Wall 12 Sq. Ft. Concrete 5 Sq. Ft. Rock Wall -51 Sq. Ft. TOTAL PROPOSED HARDCOVER 6,331 Sq. Ft. AREA OF LOT TO CHW 21,795 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 29.1'% G _ .0 n <I K _J 98 3 I to .o u, s U2 Fm w� S 89'02'45" E -- 165.00 -- PROPOSED STEPS } 89 50. FT. ,TIMBER RETAINING WALL CONCRETE WALK' STOOP � (L 60 O X985. p 0;7, ROCK WALL O M M TO BE REMI Z `I 984.5 57 S0. FT. I X984.8 8.5 rY; — [EDGE X983.5 7OUND OF BITUMINOUS IRON 75 SO. FT. :EXISTING DWELLING 1,248 SO. FT. GRAPHIC SCALE 20 0 10 20 40 ( IN FEET ) PROPERTY CORNER I IN 30 IN. TREE _ _ _ 72_0_ PROPOSED DRIVEWAY 2,802 SO. FT. \ \ \ DECK TD�BE REMOVED 70 7,0 50.8 1 3 \40750. FT. __________ __________ _ R.B.a - o to _° a ell O V7 r� \ \\ 20.0 C`j M O 1 O I � I o 01 O N 00 ,X,983.3 I I I BIZ -- 165.00 -- S 89'09'12" E I%�1'(r' 1X0 070027 — [EDGE X983.5 7OUND OF BITUMINOUS IRON 75 SO. FT. :EXISTING DWELLING 1,248 SO. FT. GRAPHIC SCALE 20 0 10 20 40 ( IN FEET ) PROPERTY CORNER I IN 30 IN. TREE _ _ _ 72_0_ PROPOSED DRIVEWAY 2,802 SO. FT. \ \ \ DECK TD�BE REMOVED 70 7,0 50.8 1 3 \40750. FT. __________ __________ _ R.B.a - o to _° a ell O V7 r� \ \\ 20.0 C`j M O 1 O I � I o 01 O N 00 ,X,983.3 I I I BIZ -- 165.00 -- S 89'09'12" E I%�1'(r' 1X0 070027 I � I o 01 O N 00 ,X,983.3 I I I BIZ -- 165.00 -- S 89'09'12" E I%�1'(r' 1X0 070027 M City of Shorewood Council Meeting Item Title / Subject: Accept Estimate for Constructing Park Buildings Location: Badger Park at 5745 Country Club Road Meeting Date: July 8, 2019 Prepared by: Marie Darling, Planning Director Attachments: Estimates for the Buildings Resolution Accepting Estimates for Building Construction Background: NA MEETING TYPE Regular Meeting In April, the City Council approved a conditional use permit for two recreation buildings in Badger Park, a shelter and a restroom building. Staff has been assembling bids for the buildings and is ready to move forward with recommendations. The buildings have been proposed as separate projects with quotes requested from different builders due to the different type of construction. Each project is under the threshold necessitating the competitive bidding process in state statute. Shelter: The City received three estimates for constructing the shelter, from 1) Cedar Forest Products (fabricated off - site), 2) Structural Wood and 3) Lester Buildings. The estimate from Structural Wood is the least expensive at $64,033, not including the stone work around the columns. The original staff estimate in SZE ILE:vkAON 2018 was $60,000 for this building. Staff request the Council accept the Structural Wood estimate and authorize the construction. Staff would return with a separate quote for the stonework around the columns. Restroom: The City requested quotes from four contractors for I_ the restroom building. Tom Koehnen is the only contractor that submitted an estimate. The other �,4, t contractors declined to bid due to the complexity of the foundation /soils and other projects they are , SM_� -- "e- 11 currently working on. Mr. Koehnen estimates the cost of construction at $145,210. This Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. estimate did include the stone trim shown on the attached graphics. The original staff estimate in 2018 was $140,000. Financial or Budget Considerations: The cost of the building would be deducted from the balance in fund 402. Recommendation / Action Requested: Staff recommends approval of the attached resolution accepting the estimates and authorizing the projects. Action on the resolution requires a simple majority. Next Steps and Timelines: Staff would let the contractors know that they may begin ordering materials and scheduling the project. Tadger Park Shelter: 5745 Country Club Road Prepared by: Joe Pazandak Estimate Date: L T 2 2 �.rrrr,....._ . UP L Lester Buildings S Structural Wood S SELECT BID N NOTES Engineering, foundation �.w... ... . ..... 950 00._� 9 00 9 950,00 Total 1 67,194.00 61,885.00, 64,033.00 NntPs 1) * Additional foundation cost is not estamated 2) ** Included in Badger Park inprovements 3) 4) Badger Park Bathroom: 5745 Country Club Road Project Estimate Sheet ELEMENT 2019 Tom Koehnen NOTES Engineering, foundation 1,650.00 Pilings 9,600.00 Foundation and floor 19,500.00 Excavation 101000.00 Building construction 87,500.00 Plumbing Mechanical Electrcial, estimated 11,960.00 Sewer and water connection ** Sewer SAC Charge Credit Contingency 5,000.00 _...___... Total 145,210.00 ........... ._.. 1) * Included in Building construction 2) ** Included in Badger Park inprovements 3) Note: Request for interest in proposals was sent to Lorenz Concrete, Manor Concrete and Dakota Craftsman. Contractors did not respond or said they were not interested. 4) Note: Complicated foundation and general construction industry actvity, limits interest in this (type of building. RESOLUTION NO. 19 -068 CITY OF SHOREWOOD A RESOLUTION ACCEPTING ESTIMATES AND AUTHORIZING CONSTRUCTION FOR TWO BUILDINGS AT BADGER PARK AT 5745 COUNTRY CLUB ROAD WHEREAS, the City of Shorewood ( "City ") requested estimates for constructing two separate buildings in Badger Park; and WHEREAS, the projects were below the threshold necessitating competitive public bidding; and, WHEREAS, the City Council approved a conditional use permit for the two buildings on April 22, 2019. NOW, THEREFORE, IT IS RESOLVED that the City Council of the City of Shorewood, Minnesota- 1 . The quotes received for the two projects have been received and tabulated. 2. The quote for the shelter from Structural Wood in the amount of $64,033 is the lowest quote received. 3. The quote for the restroom building from Tom Koehnen was the only quote received and is in the amount of $145,210. 4. Staff are hereby authorized and directed to enter into contracts with the above contractors for and on behalf of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of July, 2019. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk v 8A MEETING TYPE City of Shorewood City Council Regular Meeting Title / Subject: Adopt No Parking — South Side of Park Lane Meeting Date: July 8, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Site Location Map, Request for No Parking, Resolution Policy Consideration: Should the City adopt a Resolution establishing No Parking on the south side of Park Lane? Background: The City is in receipt of a request to establish no parking along the south side of Park Lane, from Eureka Road to the Freeman Park boundary (refer to Attachments 1 and 2). The request notes a significant number of motorists parking along both sides of Park Lane during park events. Concerns regarding public safety and inconvenience to access mailboxes are stated in the request. Staff agrees that posting no parking on one side of Park Lane aids in maintaining proper access for emergency response. Financial or Budget Considerations: Financial impacts are minor in nature and include the costs of the no parking signs and labor to have them installed. These costs can easily be covered as part of the normal operating budget. Recommendation / Action Requested: Staff is recommending that the City Council approve the Resolution that establishes no parking along the south side of Park Lane from Eureka Road to the Freeman Park boundary. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 2.. • ^. • ..f 5755 Country • Road Shorewood, 1une,2019 Mayor Zerby, 4 Fe a '`," ji P) We need your help! We have some concerns in the Shorewood Pond, Senior living area. We live on Park Lane, which joins Freeman Park. On Game nights the cars park up and down Park Lane, on both sides of the street! OUR CONCERNS ARE: • Emergency vehicles cannot get through to reach their destination. This could delay any emergency medical help needed. This could mean life or death to the person needing help. • The post Person often cannot get into the mail boxes and this delays the deliveries. • Many of the residents have problems getting into or out of their driveways. • This is a Senior Citizen resident area and often we, at this time, cannot ride our bikes, scooters or walk our dogs along Park Lane. • To post "No Parking" on one side of the street would open up our street for Fire trucks, First responders, emergency trucks, mail delivery and the people who often are afraid to walk or even take their pets out for a walk during this time of day. Thank you for considering our concerns. We appreciate your help. Sincerely, Delores Vera Fero 25715 Park Lane Shorewood Pond, Minnesota 55331 Phone: 952 - 474 -4003 CC: Helen Thomas President 6075 Pond View Drive Shorewood, MN 55331 ATTACHMENT 1 Is. reel, I 9 l7b, oov . . ........................ 15) P- lo o/0, oo, 0 M. . ............ ............. . .. .................... I .. . ........................ . I 9 l7b, oov 2.. • ^. • ..f 5755 Country • Road Shorewood, 1une,2019 Mayor Zerby, 4 Fe a '`," ji P) We need your help! We have some concerns in the Shorewood Pond, Senior living area. We live on Park Lane, which joins Freeman Park. On Game nights the cars park up and down Park Lane, on both sides of the street! OUR CONCERNS ARE: • Emergency vehicles cannot get through to reach their destination. This could delay any emergency medical help needed. This could mean life or death to the person needing help. • The post Person often cannot get into the mail boxes and this delays the deliveries. • Many of the residents have problems getting into or out of their driveways. • This is a Senior Citizen resident area and often we, at this time, cannot ride our bikes, scooters or walk our dogs along Park Lane. • To post "No Parking" on one side of the street would open up our street for Fire trucks, First responders, emergency trucks, mail delivery and the people who often are afraid to walk or even take their pets out for a walk during this time of day. Thank you for considering our concerns. We appreciate your help. Sincerely, Delores Vera Fero 25715 Park Lane Shorewood Pond, Minnesota 55331 Phone: 952 - 474 -4003 CC: Helen Thomas President 6075 Pond View Drive Shorewood, MN 55331 ATTACHMENT 1 nl thLowrl.Ln' rimbIl1o11 rJ1h L 1 i ` civ � cu .. � ti Lei _ - � I I � - H E N N E P I N Ile a 200 Quit Ri LU i L � F■F #fi -WO 8.0600 OMM li-"4W 46. �� ---- - - - --- Parking I rohibiled CITY OF SHOREWOOD RESOLUTION NO. 19 -069 A RESOLUTION PROHIBITING PARKING ALONG THE SOUTH SIDE OF PARK LANE WHEREAS, the staff has received a petition requesting the prohibition of parking along the south side of Park Lane; and WHEREAS, the Director of Public Works has reviewed said request and finds that the restriction of parking along one side of the roadway will assist keeping emergency access to the area and Freeman Park during major events in Freeman Park. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The parking of vehicles is hereby prohibited along the south side of Park Lane, from Eureka Road to the easterly Freeman Park boundary. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of July, 2019. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk I M Q City of Shorewood Council Meeting Item Title / Subject: Revision to the 2019 Capital Improvement Program, Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11 Meeting Date: July 8, 2019 813 Prepared by: Katie Koscielak, Project Manager Reviewed by: Alyson Fauske, City Engineer MEETING TYPE Attachments: Resolution, Location Map Regular Meeting Background: On February 11, 2019, the Shorewood City Council authorized preparation of plans and specifications for the Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11. The proposed project consists of reclamation of the existing street section, full -width bituminous overlay and minor drainage improvements along the following roadways: • Enchanted Lane / Shady Island Road • Enchanted Point from Enchanted Lane to the east terminus • Enchanted Drive from Enchanted Lane to the cul -de -sac • Dellwood Lane from Enchanted Lane to the cul -de -sac • Enchanted Cove from Enchanted Drive to the cul -de -sac • Shady Island Circle • Shady Island Point from Shady Island Circle to the cul -de -sac • Shady Island Trail from Shady Island Circle to the cul -de -sac The streets proposed for the project are part of the City of Shorewood's Street Improvement Program and have been budgeted within the City's Capital Improvement Plan for 2019. However, while finalizing plans and specifications in preparation for bidding a recorded burial site was identified along Enchanted Point. Mn State Statute 307.08 requires that the burial location be authenticated /evaluated. As such, Blondo Consulting LLC. was contracted to perform a preliminary review /analysis of the site in March of 2019. Blondo Consulting, LLC. has completed research, a field visit and initiated conversations with the Office of the State Archaeologist (OSA) and Minnesota Indian Affairs Council (MIAC). A report of the findings will be presented to staff detailing work completed to date once the OSA and MIAC have provided feedback on the proposed project. As the construction season continues, the schedule to complete the proposed improvements following receipt of the report will not allow the completion of the Shady Island and Enchanted Island improvements prior to the start of the school year. In addition, the current bidding environment may not allow for competitive bids this late in the construction season. Staff recommends postponing the Enchanted Island and Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Shady Island Street Reclamation Project, City Project 18 -11, until the 2020 construction season, pending outcome of archeological study. Financial or Budget Considerations: Funding for the project will be provided through the City's Street Reconstruction Fund, Storm Water Fund, Sanitary Sewer Fund, and Special Assessments to benefitting properties along Enchanted Point. Recommendation / Action Requested: Staff recommends the City Council approve the attached resolution Postponing Improvements of the Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11, to 2020. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION NO. 19 -070 A RESOLUTION POSTPONING IMPROVEMENTS OF THE ENCHANTED ISLAND AND SHADY ISLAND STREET RECLAMATION PROJECT, CITY PROJECT 18 -11, TO 2020 WHEREAS, WSB prepared the Feasibility Report for the Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11, which was received by the City Council on the 14th day of January, 2019; and WHEREAS, a resolution of the City Council adopted on the 14th day of January, 2019, authorized preparation of plans and specifications for the Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11; and WHEREAS, during the progress of design a recorded burial site was identified along Enchanted Point resulting in an archaeological review as required by Mn State Statute 307.08; and WHEREAS, construction was originally identified to be completed during the 2019 construction, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. Such improvement are hereby postponed to the 2020 construction season pending the outcome of the archaeological review. Passed by the City Council of Shorewood, Minnesota this 8th day of July 2019. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk Project Location City Boundary Parcel Boundaries Figure 1 - Project Location Map N Enchanted Island and Shady Island Street Reclamation Project o $oo WS b C"' 0P Feet Sou "'.. City of Shorewood, MN 1 inch = 800 feet v 8C MEETING TYPE City of Shorewood City Council Regular Meeting Title / Subject: Accept Proposal for Design Services Inspec Incorporated Roof Consultants Meeting Date: July 8, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Site Location Map and Proposal Policy Consideration: None. Background: The 2018 Capital Improvement Program had listed a project that entailed reroofing the Public Works Building, located at 24200 Smithtown Road, as shown in Attachment 1. While that project did not move forward, it failed to make the publication of the 2019 CIP. The roof is the original roof from 1993 when the building was constructed. Staff has had several roof companies make repairs to leaks and other failures of the roof. Many have told us that the roof is well beyond its expected service life and needs to be replaced. Most recently, staff had a supplier perform an inspection of the roof and to provide a not to exceed estimate for replacement. Results of the inspection indicate that the roof membrane structure has shrunk significantly leaving a gap around the exterior edges, whereby water can infiltrate the insulation and decking. While this is not an uncommon issue for a roof of this age, several inspectors have noted that they were shocked as to the degree that this membrane has shrunk. They have also indicated that the metal cap around the exterior walls will need to be replaced. The first supplier had listed a high budget number for replacement of approximately $350,000. Staff notes that that pricing is for a 40 year roof structure, and the budget of that roof type far exceeded what had been programmed previously. Similar to many other commodities, there are many different types of roof systems with varying service life spans and associated costs. With the many different choices available for the types and costs of roofing structures, it was decided to bring in a reputable consultant to provide an economical yet appropriate design that would provide an appropriate service life for the roof. Since it is known that many of the school districts rely on a firm known as "Inspec, Inc." to design, conduct bidding, and inspect their roofs, staff reached out to this firm for consultation. Inspec is an independent consulting engineering and architectural firm, founded in 1973 to provide design, construction practices, and maintenance of roofing systems. Their services also include pavements, building exteriors, waterproofing design, historic building restoration, and outdoor sports facilities. They are well known for providing services to the various school Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 districts. The firm's headquarters is located in Minneapolis, with branch offices in Milwaukee, Wisconsin and Chicago, Illinois. Mr. Kelan Werkmeister, Senior Project Manager for Inspec met with staff and conducted an inspection of the roof. He confirmed the issues that had been stated previously, and stated that in his opinion the roof needs to be replaced in 2019, to prevent any further damage to the interior decking. Ironically, personnel had been on the roof performing inspections two weeks ago. Since that time, a 20 foot section of the drip cap had come dislodged from the most recent winds and was laying in the center of the roof. Mr. Werkmeister put together a proposal for the roof and repairs for the mechanical drainage systems. That proposal is attached as Attachment 2. Aspects of the proposal include the following. Taking core samples: This process is vital in determining what the existing structure is and how much moisture is present (to determine how much of the insulation and wood decking needs to be replaced). Design: Based on funding, Inspec design consultants will compile a design that meets the budget with an appropriate service life. Bidding: Inspec will conduct the bidding to meet legal bidding requirements. Inspec will invite only reputable qualified contractors by bid invitation. Testing: There are many tests to be performed, as outlined in the proposal, to insure that materials are properly furnished and installed. Inspection: Inspec will provide inspection services during the construction process. It is anticipated that construction for this project will take approximately three weeks. The fee for said services are $24,700. It is noted that outside this fee structure are other areas of expertise that may be called upn outside of this contract. These include: a. Design services for the replacement of the mechanical units. b. Design services for the installation of additional or relocation of existing roof drains. C. Engineering services for evaluating capacity of storm sewer. d. Structural evaluation to determine the dead load capacity of the existing structure. e. Special testing_ such as infrared scans and water tests. f. As -built drawings. These services will not be utilized without a separate proposal. These extra costs have been included, due to the fact that during inspection of the roofing it was discovered that the installation of the roof drains and interior drainage piping systems were never installed properly. Neither the drains nor the drain piping systems were anchored with any support system. Thus, a mechanical firm will likely be called upon to evaluate the existing system and design, and have installed an adequate support system. Financial or Budget Considerations: While this project had been included in the 2018 CIP, it was not programmed in the 2019 CIP. Finance Director Rigdon has indicated that funds may be made available from the Community Infrastructure Fund to make possible construction in 2019. Recommendation / Action Requested: Staff recommends approval of the motion that accepts the proposal from Inspec Incorporated in the amount of $24,700 and as outlined in Attachment 2. "1 J sine ive /� C i# of Tonka Bay - m SHOREWOOD --j Amiee Road G Ldfayette Avenue Glen Road�;r m°'cr Awe- O Ok $ Harding E c'1 ' L—A- . L_11 - q Avenue Car Circle $ R. rj _ i �{ T1 34 T1 D a+ CIL l m -- - s i1Se1�$ Gun+ �- + I I 16C . i —� m x gv Cb + 43 ry - - ' � o 1064x, I ec aentgraS5 way Ridge Lake Mann ' Pliant Academy Lane ` �? ;role Avenue r a Op ell � ' ut � w as �1 ° m e m { 7 Ca ,i:> Park Str -17-�� x i 2 ATTACHMENT 1 - � ose SITE LOCATION 4 et roplo. I N S PE C July 2, 2019 Mr. Larry Brown, P.E. Smart engineering of Director of Public Works City of Shorewood roofs, walls, windows, 24200 Smithtown Road Excelsior, MN 55331 pavements RE: Proposal for Engineering Services for 2019 Reroofing and waterproofing Shorewood Public Works Facility Dear Mr. Brown: We are grateful to have been given the opportunity to submit this proposal on the above - referenced services. We have based this proposal upon a site visit and conversations with you. A. PROJECT INFORMATION 1. Scope of Work At this time, it is our understanding that you intend to replace the main and office roof on the facility with a ballasted EPDM roof system similar to the existing roof system. We will also reset /clamp the existing roof drains and appropriate drain leaders which both are not properly secured. 2. Problem or Needs The roof at the above facility has surpassed its intended design life expectancy. Leakage has been reported at several locations within these areas. Repairs have not been successful. The roof membrane has shrunk to the point in which the edge of the membrane is wide open at several locations, we observed open flashing penetrations, wet insulation, and sheet metal blown -off the roof edge. We recommend reroofing as soon as possible, which would be considered the only long -term solution. B. BASIC-SERVICES 5801 Duluth Street Minneapolis, MN 55422 Ph. 763 -546 -3434 The following Basic Services pertain only to the Scope of Work described above. Fax 763 -546 -8669 1. Design Services Chicago Reroofing Milwaukee a. Review existing drawings provided. Minneapolis b. Verify existing conditions using exploratory test openings. Rochester www.inspec.com ATTACHMENT 2 City of Shorewood July 2, 2019 Page 2 c. Observe and evaluate the following to provide a basis for the development of reroofing design: • Feasibility'of salvaging insulation. • Ponding layouts. • Interior verification of decking. • Reusing existing wood blocking. • Discuss roof history and past performance with building personnel. • Code considerations updated. d. Design tapered insulation layout to improve drainage. e. Provide or improve upon overflow drainage, if necessary. f. Evaluate mechanical curb height. g. Remove obsolete items and provide deck infill, if desired. h. Energy analysis of existing roof system and proposed new roof system. L Include new access ladders for areas lacking roof access. j. Coordinate design of roof drain clamping and drain leader support. 2. Construction Documents a. Drawings and a project manual will be prepared for this project including information concerning insurance, performance bonds, construction schedule, submittals, and other project - related documents. b. Review with you the design development /final design documents prior to bidding. c. We will work with you to develop an ad for bid, including dates, times, and places. To advertise the project in your local paper and /or websites based on the city and /or state's advertisement requirements. Fees for local papers and websites vary and will be treated as a reimbursable expense. d. We will provide two printed sets of documents to the Owner for their records and /or use. e. Provide CAD /PDF drawings. 3. Bid Process a. We will assist in issuing the project for bid. We will consult with you concerning the more qualified contractors to notify regarding the availability of this project to bid and will then contact those contractors. b. A pre -bid conference will be held one week prior to the bid opening to discuss the scope of work with the contractors at the project site. c. Once bids are received, we will assist you in the evaluation of the bids and provide a letter of recommendation if requested. d. Once the project has been awarded, we will generate AIA contracts for you to implement with the contractor. 4. Roof Construction Observation This service would include the following: ■ Review of contractor submittals. ■ Pre - construction conference with all parties. ■ Periodic construction observation during roofing. ■ Verification of pay requests. ■ A final walkover of the roof will be performed. City of Shorewood July 2, 2019 Page 3 Our on -site observer not only would act as your representative regarding the technical aspects of the project, but would also act as a liaison between you and the contractor with regard to the coordination issues that affect the building owner such as access and staging areas, shutting down air intakes, coordinating the uninterrupted air conditioning service in the computer room, and resolving any other unforeseen problems that may develop. 5. Testing Testing of the roof materials and the completed roof system should be conducted. The types of services could include the following: ■ Type asphalt —ASTM D312 ■ 4x36 built -up roofing analysis — ASTM D3617 ■ Moisture tests of wood blocking ■ Moisture tests of insulation and felts Material verification ■ Aggregate sieve analysis — ASTM D1863 ■ Moisture tests of decking ■ Insulation density and dimensions Our on -site observers have the capability to conduct many of the roofing tests on site, providing prompt test results to the contractor so that application adjustments can be made during construction, avoiding "after- the -fact' conflicts. Those tests that cannot be conducted on site will be conducted in our in -house laboratory. C. COMPENSATION — BASIC SERVICES Inspec will provide Basic Services for the fees stipulated below: Design Process, Construction Documents, and Bid Process ................... ........................$16,500 Construction Observation and Testing ..................... ............................... .........................$8,200 Often times, this fee has the potential to be recouped from thorough construction documents based on as -built existing conditions verification, through competitive bidding of the project, minimizing change orders, and acting as your eyes and ears to observe that you are getting what you are paying for. D. REIMBURSABLES 1. Reimbursable expenses will be charged in addition to the compensation for Basic Services. The extent of these expenses is not known at this time, but may be necessary to perform the Basic Services indicated. 2. Reimbursable expenses may include, but not be limited to, the following items: a. Consultant fees (asbestos testing and specifications). b. Contractor assistance. c. Advertising fees for local newspaper and /or websites. d. Minnesota Department of Labor and Industry Review fees. e. Purchasing of electronically archived documents. f. Equipment rental. City of Shorewood July 2, 2019 Page 4 E. COMPENSATION — REIMBURSABLES All reimbursables will be charged at actual cost times 1.1. F. ADDITIONAL SERVICES 1. Based on our current knowledge of the existing conditions, we have, to the best of our ability, matched our Basic Services to the needs of your project. However, should the need arise for us to expand our services in response to conditions or events outside our control, we would, under your direction, submit a separate proposal covering such Additional Services. Additional Services are not included under Basic Services nor are they covered by the compensation thereof. Additional Services may include, but are not necessarily limited to, the following: a. Design services for the replacement of the mechanical units. b. Design services for the installation of additional or relocation of existing roof drains. c. Engineering services for evaluating capacity of storm sewer. d. Structural evaluation to determine the dead load capacity of the existing structure. Architectural design services for work such as interior finishes. After -hour meetings or board meetings. Progress meetings. Special testing, such as infrared scans and water tests. As -built drawings. G. COMPENSATION — ADDITIONAL SERVICES Compensation for Additional Services shall be established by separate Additional Services proposal(s) unless indicated otherwise herein. 2. Compensation for Additional Services that are provided by others but retained by Inspec shall be based on the amount billed to Inspec times a factor of 1.1. H. CLIENT'S RESPONSIBILITIES 1. Client shall return a signed proposal to Inspec prior to the commencement of services. 2. Client shall provide Inspec with existing documents available. 3. The Client shall allow Inspec access to roof areas and interior spaces necessary to provide Design Services. I. PAYMENT PROVISIONS Progress payment invoices for Inspec services shall generally be submitted monthly and are payable upon receipt. Invoices shall be considered past due if not paid within thirty (30) days of invoice date. City of Shorewood July 2, 2019 Page 5 J. SUSPENSION OR TERMINATION OF SERVICES This Agreement may be terminated by either party in the event of substantial failure to perform in accordance with the terms of this Agreement through no fault of the terminating party, but only after written notice of the specific nature of the failure to perform has been submitted and after seven days opportunity to cure such failure. If this Agreement is terminated, Inspec shall be paid for services performed to the termination notice date including reimbursable expenses due. K. RISK ALLOCATION /DISPUTE RESOLUTION All claims, disputes, and controversies arising out of or in relation to the performance, interpretation, application, or enforcement of this Agreement, including, but not limited to, breach thereof, shall be referred for mediation under the then current Construction Industry Mediation Rules of the American Arbitration Association prior to any recourse to arbitration or litigation. The Client agrees to compensate Inspec for reasonable expenses incurred if Inspec is required to respond to legal processes which are related to Inspec's services, but that arise out of a lawsuit or proceeding to which Inspec is not a party. If the Client brings a lawsuit against Inspec that is dismissed or to which a verdict is rendered for Inspec, the Client will reimburse Inspec for costs of defense, including but not limited to reasonable attorney's fees. 4. Inspec's liability shall be limited to Inspec's insurance coverage available at the time of this agreement, which is currently $2,000,000. A Certificate of Professional Liability Insurance will be provided for this project, upon request. L. REMARKS This proposal is valid for thirty (30) days, after which time Inspec reserves the right to modify and resubmit. This Agreement represents the entire and integrated agreement between Client and Inspec and supersedes all prior negotiation, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Inspec and Client. Nothing herein shall be construed to give any rights or benefits to anyone other than Client and Inspec. This Agreement entered into as of the day and year first above written. For Client Signature Printed Name Printed Title City of Shorewood KW /bap Forinspec ,Z Signature Kelan Werkmeister Printed Name Senior Consultant Printed Title INSPEC, INC. City of Shorewood Council Meeting Item Title /Subject: Shorewood Community & Event Center Logo and I 9" Brochure MEETING Meeting Date: July 8, 2019 TYPE Prepared By: Twila Grout, SCEC and Park and Rec Director REGULAR Reviewed By: Greg Lerud, City Administrator Julie Moore, Communications and Recycling Coordinator Attachments: Logo Designs and Brochure Background: One of the last items for renaming /rebranding of the center is the logo and brochure. Staff has been working with Elise Kling Graphic Design on the logo design. Attached are two logo designs for city council review and approval. Julie Moore, Communications and Recycling Coordinator, has been working on the attached brochure. The brochure will be used as a handout promoting the center and for the mass mailing that will be done in July. It will also be posted as a document on the website. Action Requested: Staff respectfully recommends the city council approve the brochure and a logo to be used for the Shorewood Community & Event Center. Next Steps & Timeline: Assuming the council approves both, the brochure will be printed and a mass mailing done by the end of July to law offices, sports organizations, catering company's, churches, mediation offices, local businesses and corporate offices promoting the conference room, banquet room and activity room for rental space. The charges for the printing and mailing of the brochure will come out of the printing and publishing budget for the center. Staff will also work to update the website, letterhead and forms with the new logo. Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Draft 4 - Bold CEC Page 1 1,— ==__ SHOREWOOD COMMUNITY & EVENT CENTER SHOREWOOD COMMUNITY & EVENT CENTER Regular CEC SHOREWOOD COMMUNITY & EVENT CENTER SHOREWOOD COMMUNITY & EVENT CENTER www.Shorewoodcec.com 0 ........ y Na T o ray y Hazellewood Grill and Tap Room o ®Joey Nova's c 0 �a O a a SC�thto�o� Q 5735 Country Club Road �mhhto Wash & Roll LUCKYS STATION o Q n A o d O Badger park W ® Shorewood City Offices Directions: From State Hwy 7 at Exclsior Elementary School in Excelsior: Take County Road 19 (Oak Street) to Smithtown Road (1 mile). Turn left. Take an immediate left onto Country Club Road. Turn left into the third driveway and continue through the parking lot to the center. Shorewood Community and Event Center allows you to bring your own food to an event, or to hire your own catering company. When you rent the full banquet room the use of the kitchen is included. Check alcohol and party policies on the center website, www. S or call the center director at 952..414.1635 for details. is located next to Badger Park in Shorewood. Shorewood Community and Event Center has state of the art meeting facilities, a state health department certified kitchen, and plenty of space for a family, team, organization or neighborhood party. Let us do the cleaning and prep work, and you can enjoy your event.