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07-22-19 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 22, 2019 AGENDA 1. CONVENE CITY COUNCIL MEETING F, 3 4. A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby_ Johnson_ Labadie_ Siakel_ Sundberg_ Attachments CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Regular Meeting Minutes from July 8, 2019 B. Approval of the Verified Claims List C. Accept Developer - Installed Improvements on Vine Hill Road: 19285 State Highway 7 (Starbucks) D. Update Mobile Communications Policy E. Accept Proposal for Entry and Security System F. Election Judge Compensation Rates G. Accept Proposal for Fire Suppression Repairs: City Hall H. Accept Contract for Uniforms Public Works MATTERS FROM THE FLOOR (No Council Action will be taken) PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS Minutes Claims List Engineer Memo Resolution 19 -071 City Administrator Memo City Administrator Memo City Clerk Memo Resolution 19 -072 Director of Public Works Memo Director of Public Works Memo A. Report by Commissioner Rock on 07 -09 -19 Parks Commission Meeting Minutes B. Change Order #1 for Badger Park Playground Project Planning Director Memo Resolution 19-073 CITY COUNCIL REGULAR MEETING AGENDA — July 22, 2019 Page 2 7. PLANNING A. Report by Commissioner Gault on 07 -02 -19 Planning Commission Meeting Minutes B. Ordinance Amendment Accessory Structure Planning Director Memo Ordinance 567 Resolution 19 -074 8. ENGINEERING /PUBLIC WORKS 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. June General Fund Report Finance Director Memo 2. Investments 2nd Quarter 2019 Report Finance Director Memo B. Mayor and City Council 11. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JULY 8, 2019 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Siakel, and .Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; Building Inspector Pazandak, and City Engineer Fauske Absent: Councilmember Labadie B. Review Agenda Siakel moved, Johnson seconded, approving the agenda as presented. Motion passed 4/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items ©n the Consent; Agenda. Sundberg moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adoptin ,the Resolutions Therein; A. City Council Work Session Meeting Minutes of June 24, 2019 B. City Council Regular Meeting Minutes of June 24, 2019 C. Approval of the Verified Claims List D. Ordinance 56 1RESOLUTION NO. 19 -063: 2019 S -14 City Code Supplement, "A Resolution Approving Publication of Ordinance 568 Enacting and Adopting the 2019-S-14 Supplement to the Code of Ordinances for the City of Shorewood." E. Accept Hennepin County Residential Recycling Grant, RESOLUTION NO. 19- 066, "A Resolution Accepting 2019 Hennepin County Residential Recycling Grant" Motion passed 4/0. 3. MATTERS FROM THE FLOOR CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 2 of 11 Joe Lugowski, 24710 Glen Road, noted that last April he posted a picture and a comment on SeeClickFix for Glen Road near the little church that is deteriorating. He stated that nothing has been done and asked if there was an expected timeframe for this to be repaired. Public Works Director Brown stated that they will try to get out to this location in the next week or so. 4. PUBLIC HEARING A. Hazardous Building Determination: 5815 Club Lane City Administrator Lerud stated that the construction of the addition at 5815 Club Lane has had a long history within the City. He noted the sequence of events and the timeline surrounding this property is included in the Council packet. He explained that staff has been very patient with the property owners in an effort to resolve the issue. He explained that because there are continuing structural and code compliance issues, and the City has not received a viable plan for bringing it into compliance, staff is recommending that the Council approve the removal of the hazardous addition, and the original structure be restored. He reviewed numerous pictures that were taken at this property during the March 21, 2019 inspection. He showed a picture taken by law enforcement from the partial building collapse that occurred in May of 2017 where one of the residents were injured. He explained staff is concerned about the safety of the residents of the structure as well as on the neighboring properties. He noted that he received an e-mail from a representative for the property owners late this afternoon and has made copies for the Council. Council to postpone the long- standing resident a 2001. He stated that th their own. He stated the been asked and have at involved in this situatior backing, reengaged the and interacted with th( homeowners have beer -nbronne, stated that he is representing the Riedels and are asking the lecision to pass Resolution No. 19 -p67 He stated that Mr. Riedel is a d has lived in the City his entire life and has been at this property since have attempted to improve the property and do much of the work on the Riedels have tried to submit information to the City when they have mpted to work with the City. He noted that he has only personally been the past two rnonths, but in that time, they have secured financial ctural engineer, located a contractor that has provided an estimate, ty on a number of occasions. He reiterated that he, and the rking With the City to try to address the issues raised by the City, but ne. Heatated that the Riedels have invested a lot of time and money ition proposed by the City is to basically take all of that and throw it ks that approach is unnecessary because there is a route to get this ist need some time. He stated that they would like to have another and noted that he thinks this situation is different than someone who City and refused to comply with the rules. it has been a very tight time in this project and the resol away. Hestated that he thi project finished, his clients month to work on the issue: has refused to work with thi Mayor Zerby asked what the City could expect by delaying this decision another thirty days. Mr. Renz stated that the plans will be reformatted, the structural engineer will be able to overlay those plans with his measurements, there would be a detailed contractual bid from the contractor, and the structural engineer could test the existing materials to ensure that they are structurally sound. He explained that when these things are accomplished, they will be able to get a construction plan in place that identifies all the areas of concern from the City. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 3 of 11 Mayor Zerby asked if the Riedel family would plan to live in the structure during the extra thirty days. Mr. Renz stated that this is the only home they own, so yes. Councilmember Siakel asked why the Council had not received any response to this issue before now. She stated that this item was discussed at the June 24, 2019 meeting and nobody was present to discuss it. She stated that there has not been any communication or response before 5:30 this evening when the e-mail was sent to the City. She stated that there has been a long history of non - response from the Riedels regarding this issue. Mr. Renz stated that there was a delay on his end because would be getting the June 12, 2019 letter a week earlier tt under the impression from the face to face meeting, that agenda for June 24, 2019. He stated that there was also th Riedel family having to repurchase the software that they we it had expired. Councilmember Siakel asked if there had ever been'an a were put in many years ago, for this project. She aske, actual building permit for any of the work done on the hoi Mr. Renz stated that they have had a building Building Inspector Pazandak stated that the they applied for a permit in 2004 which exp requirements. He stated that the homeowner City was able to issue a permit for only th committed to finishing the rest of the 'issues without proper permits and noted that staff homeowners about how ,to bring, this proj recommendation they are suggesting tonight. appl he was under the impression that he an that; He stated that he was also his item was not going to be on the Fourth of JuJy,holiday as well as the re using to design the space because an, other than the pilings that meowners have ever had an s was outlined in the packet and noted that 2605 due to not completing the application �d again with some drawings in 2007 and the ngs at this point because the owners had . He stated that there has been work done s had numerous conversations with the into compliance before coming to the Councilmember Siakel stated that it appears as though much of the building and construction that has "gone on has been without any input, permitting, inspection or authorization from the City. Building Inspector Pazandak stated that the homeowner had called him out to the property to inspect the footings for the deck, but he could not do that because the deck was not on the original permit. He stated that they worked with the City and there was a building permit issued. He explained that the homeowners were part of the negotiation process for the permit, but the permit expired without completion. He stated that the porch was specifically not included in this permit and yet the porch was constructed. Councilmember Sundberg asked if an additional thirty days would be enough time for them to address all of the issues surrounding this property. Building Inspector Pazandak stated that he cannot say, but noted that there is a history with these property owners and staff has made many attempts to work with them. He stated that staff has laid out their case in the staff report. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 4 of 11 Councilmember Sundberg asked if the issues and problems that were discovered with the most recent inspection were serious or minor and not life threatening. Building Inspector Pazandak explained that there are three certified building officials and a structural engineer that consider the building unsafe. He stated that he thinks it has been fortunate that there has not been a heavier windstorm that could have caused injury and damage. Councilmember Johnson stated that there are children that live in this house and it is deemed unsafe. He asked if there were concerns that there could be some sort of accident in the next thirty days. He stated that he asks this question because there has already been one partial collapse of the building. City Administrator Lerud stated that following the meeting last February the homeowners were told not to occupy the addition. He stated that they have not been back to check on that issue, but the homeowners have most definitely been told that they are not to occupy the addition space. He clarified that there is nothing wrong with the original home and that the concerns are only with the addition. Councilmember Siakel read aloud a portion of the - MNSPECT report that stated, "there are so many serious code violations, and that rectifying them would require disassembly of much of the addition, the building should be declared unsafe and demolished under the procedures in MN Rule 1300.0180 and MN Statute 463.'15 -Z6." She stated that even if the City gave them a thirty - day period, the engineering reports are saying that the building, process will have to be started over in order for it to be done correctly. Mr. Renz stated that the information she is referring to are not official engineering reports but are simply observations made by structural engineers without any testing. He stated that they have submitted a report from a certified structural engineer from Safe Haven. He stated that they have taken this information to submit changes that need to be made to their contractor that would make it safe. He stated that he appreciates the City's patience in this matter and they are just asking for an additional thirty days., Building Inspector Pazandak stated that regarding the brevity of the reports from MNSPECT and Oswell Engineering, when they walked in and saw the building and knew that the property owners would be, paying for the reports, they tried to reduce the cost of the reports as much has possible rather than ;going to the expense of putting together a full, extensive and expensive report. He stated that the result of theirinspections was so clear that they were able to put together a brief report with their findings simplified. He stated that there are so many issues with the addition that making a full, detailed list would be quite encumbering. Councilmember Johnson asked about the statement in item 3b that stated that the plan does not consider water damage to construction materials. Building Inspector Pazandak stated that the plan does not address water damage to the construction materials. He stated that Derek Phillips of Safe Haven acknowledged that the design would need to be based on the evaluation of the materials. Mr. Renz noted that Mr. Phillips of Safe Haven is the structural engineer that has been engaged to provide this analysis. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 5 of 11 Councilmember Sundberg asked City Attorney Keane if the City should allow the additional thirty days if the City would be liable for anything happening in that time period. She asked, for example, if something collapsing on the structure would be an issue. City Attorney Keane stated that his understanding is that there is no occupancy or habitation of the addition for safety purposes. He stated that he is not prepared to answer the question regarding the possibility of something collapsing on the structure. Councilmember Sundberg asked if Building Inspector Pazandak could answer that question Building Official Pazandak stated that it would depend on the incident, for example, if there were high enough winds, there may be some risk because, for example; they cut the rafters in order to put in the addition. He noted that the City is really focusing on the addition and not the existing home. City Attorney Keane stated that the City has been its obligations to the code and the safety of others actions are well within the expectations of diligent Mayor Zerby noted that there have been a number of ,o timeline information from the staff report and is not sure # asked if the new plan was to update or'submit complete Councilmember Siakel asked if there Mr. Renz stated that they are still trying to 1 are getting close and feels that they will be days. Mayor Zerby stated that what the City wants is the City building codes. He stated that he feel., much to figure out. Ugh and conscientious and has followed stated that he is confident that the City's thoroughness. pportunities and missed deadlines in the ruhat'an additional thirty days will do. He Iv new plans. roject. t exactly, what the City wants and feels they do that if they are given the additional thirty laid out in State building codes as well as ick and white and there actually is not too Mr. Renz stated that they have not seen it quite as black and white as that. He stated that their hope into come back with an engineering report that addresses what needs to be done, assessing the structural integrity of the existing materials and have a full scope of drawings from the structural engineer and add a contractor estimate and have a building permit package ready for the application process. Mayor Zerby noted that it appears as though he is saying that the same engineering firm that already submitted one set of incomplete plans to the City would be handling the process in the next thirty days. Mr. Renz noted that the incomplete plans were that there were two measurements that were missing. Mayor Zerby asked if work would begin immediately if the City would allow a thirty -day extension in order for them to put together a complete building permit application. Mr. Renz stated that work would begin as soon as the contractor is ready and able to proceed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 6 of 11 Councilmember Johnson stated that in Building Inspector Pazandak's letter, item 2D mentions the foundation does not extend to the first -floor joist framing which needs to be evaluated for design requirements. He asked how a design could overcome a foundation that is not supporting joists. Building Inspector Pazandak stated that there were a number of questions that he had for Derek Phillips from Safe Haven and not just a few missing measurements. He explained the assembly of the foundation and the vertical wall. Councilmember Johnson asked if he felt this issue could be properly designed in thirty days. Building Inspector Pazandak stated that it could be designed in thirty days, but that is only addressing the structural issues. He explained that there is also the energy code, windows, walls, room layout and stairs, for example. He stated that there has never been' a complete evaluation of the building because the repairs were so enormous. He reiterated that they would need to have someone come in and do a full evaluation of everything and not just the structural elements. He stated that he believes the repairs necessary, are greater than what the property owners or their representative are understanding. Councilmember Siakel stated that item 2 of the proposed resolution states that the owners would be required to remove the addition of the structure. She stated that there is no time frame and asked how long the City would give them to remove the structure. She asked if language could be included in the resolution that for example, gave them sixty days to remove the structure unless there is compelling evidence that would make the City reconsider: She stated that it is nice to work with the residents whenever possible. City Administrator Lerud stated that the City has worked with the residents for several years. He stated that rather than change the language of the resolution he would suggest that the Council not take action for thirty days. Mayor Zerby opened the public, hearing for comment at 7:38 p.m. Josh Riedel, 5815 Club Lane, asked for the thirty days to present the items that Mr. Renz outlined. He stated that the City has been more than patient with them but he is asking them to allow them the opportunity to bring this up to code and resolve the issue. He asked that the Council not pass the proposed resolution tonight. Councilmember Siakel stated that it is an unfortunate situation and she feels badly for the property owners, but she 'is basing her opinion on the work that staff has put into this situation and their recommendation. She explained that she is leaning towards moving in favor of the proposed resolution. Councilmember Sundberg stated that she agrees this is a difficult situation. She stated that she sees the length of this process and the many attempts by the City to help the homeowner with this process and to hold up its responsibility to assure safe structures. She stated that she is a bit on the fence on this issue because she is not sure allowing thirty days will make a difference either way. She stated that she finds it difficult to believe that they will be able to come with a plan that addresses all the issues within thirty days. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 7 of 11 Mayor Zerby stated that he wants to find a way to work with the residents but staff has already worked extensively with them over an amazingly large amount of time. He stated that he feels that this is the first time the Council has seen the residents and feels the gravity of the situation is weighing on them. He stated that he is inclined to give them one more shot and grant the thirty - day extension. Councilmember Siakel stated that she keeps coming back to the opinions expressed in both of the engineering reports and everything that staff has already done over the past fifteen years. She stated that there has already been one incident where someone was injured and does not see how things will be any different in thirty days. Councilmember Johnson stated that he comes back to whether or not there is a safe place for the occupants to be during the next thirty days. He stated that` if appears as though there is a safe place inside of the existing structure, not the addition. He stated that he is empathetic and could see the City allowing thirty days to allow for progress but noted that in his mind, the progress would have to be significant. Councilmember Siakel stated that if the Council even considers giving the additional thirty days, she feels that more direction needs to be given. She stated that it is not just about having an engineer say what it is going on with the structure. She stated that it is having a plan that gets this place done and inhabitable, which has not been mentioned by anybody. She stated that she thinks the City needs to clearly lay out'what is expected in thirty days. Councilmember Johnson stated that in thirty dc' building permit. City Administrator Lerud stated that the proce fourteen -day review process. He stated that he to be clear that this is not just structural even' tonight. He noted that the City has never see insulation, windows or any of the interior plans. Ily, he would like there to be an actual For a building permit requires about a ten to rees with Councilmember Siakel that it needs )ugh that is what discussion has focused on my plans for sheetrock, electrical, plumbing, Councilmember Siakel asked if the City had any legal recourse for a situation like this where work has continued to be done without permitting. She stated that there is a real history of that happening in this situation with these residents. City Administrator Lerud stated that these situations are extremely rare. He stated that the City has tried for a Very long time to work with the residents. Siakel moved to Adopt RESOLUTION NO. 19 -067, "A Resolution Ordering the Removal of an Illegal Structure at 5815 Club Lane." Councilmember Siakel asked if approving this resolution would stop the resident from coming back with a full building permit application. City Administrator Lerud stated that it would not prevent them from coming back with a full building permit. He noted that the City has not been in a hurry to remove this structure and this is just the first step in a long process. Sundberg seconded the motion. Motion passed 3/1 ( Zerby Nay). CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 8 of 11 5. NO REPORTS AND PRESENTATIONS 6. PARKS A. Accept Quotes and Authorize Construction of Park Buildings, Badger Park 5745 Country Club Road Planning Director Darling explained that the City has received estimates for the construction of park buildings at Badger Park. She noted that because each building is a different type of construction there are estimates from different builders. She reviewed the estimate details for the shelter and noted that it is close to the staff estimate and staff is suggesting that there be a separate quote for the stonework around the columns. She noted that only one quote was received for the restroom building which also came in close to the staff estimate. She noted that the cost for these projects would come from the park dedication fund and staff recommends approval. Councilmember Siakel asked why only one qu Planning Director Darling stated that she thin foundation work that was required as well as the a lot of competition for jobs. Sundberg moved, Johnson second Accepting Estimates and Authorizi 5745 Country Club Road." Motion p 7. PLANNING 8. ENGINEERING /PUBLIC A. received for the restroom facility. was a combination of the underground hat the economy is doing well, so there is RESOLUTION NO. 19 -068, "A Resolution ion for Two Buildings at Badger Park at on the North Side of Park Lane Public Works Director Brown explained that it was incorrect in the packet and should be for no parking on the "south" side of Park Lane. He stated that this issue was first raised by a resident, but staff has also witnessed the problem and recommends approval of the revised resolution. He noted that residents have commented on the horseshoe drive which is Pond View Drive, but noted that is a private roadway and does not fall under the jurisdiction of the City for no parking action. Mayor Zerby thanked the residents of Shorewood Ponds for attending tonight's meeting. He stated that the City may want to make sure that parking restrictions are communicated and make sure they understand that No Parking signs actually mean "No Parking ". Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 19 -069, "A Resolution Prohibiting Parking Along the South Side of Park Lane." Motion passed 4/0. Public Works Director Brown stated that he would hope to have the signs installed sometime in the next week. B. Revision to 2019 Capital Improvement Program, Shady and Enchanted island Project, City Project 18 -11 CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 9 of 11 City Engineer Fauske explained that the City is making some progress on the archeological study on Shady Island and Enchanted Island, but the City still does not have a full report in order to move forward with the project. She explained that the project team sat down and decided that with the full report not completed and the difficulty in moving forward, even under the best -case scenario, they are asking the Council to officially put this project on hold for 2019 and move it to 2020. Johnson moved, Sundberg seconded, Adopting RESOLUTION NO. 19 -070, "A Resolution Postponing Improvements of the Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11, to 2020." Motion passed 4/0. C. Accept Proposal for Professional Services from Inspec, Inc. for Roof Replacement Project, City Project 19 -06 Public Works Director Brown noted that the 2018 Capital Improvement Program (CIP) had listed a roofing project for the Public Works building. He stated that the project did riot move forward and was mistakenly not included for the 2019 CIP. He stated that they have been up on the roof a few times and the roof has significant problems that are causing damage to the decking as well as the interior of the building. He stated that the roofing,supplier put together an estimate for the City, however he considers it a "Cadillac" plan because it came in at $350,000 which he feels is too high. He stated that staff has talked about the fact that the school district has become very proficient with these types of projects and when the City talked to them were told that Inspec, Inc. does all of their roofs in the area and are a reputable firm. He stated that staff asked Inspec to put together a proposal which is for $24,700 for their services. He noted that when staff looked at the roof, they found a number of the drains were installed incorrectly back in 1993. He stated that alleviating that issue will involve some structural design that was not included in the $24,700 amount. Johnson stated that he,is.in favo Mayor policy the Public Works Director Br ro e roof go too long and whether there should be some type of type of thing does not happen again. staff has talked to Inspec about how often roof structures should be inspected and those types of 'questions already Mayor Zerby stated that hopefully this is a lesson learned because he knows there are a number of other structures in the City that have roofing systems and thinks inspecting them on a regular basis is a good idea; Public Works Director Brown stated that the drone technology has become quite affordable and may make sense in this type of situation. Johnson moved, Sundberg seconded, to Accept the Proposal for Professional Services from Inspec., Inc. for Roof Replacement Project, City Project 19 -06. Motion passed 4/0. 9. GENERAL /NEW BUSINESS A. SCEC Logo and Brochure CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 10 of 11 City Administrator Lerud stated that for the last few months staff has been working to design the logo and brochure for the Shorewood Community and Event Center (SCEC). He stated that staff is looking for feedback from the Council on which logo they like and feedback on the brochure. He noted that he sees one picture that he would like to see changed in the brochure. Councilmember Sundberg and Mayor Zerby stated that they prefer the logo that has the gray and blue contrast that is labeled "Bold CEC — E ". Councilmember Sundberg stated that she feels the portion of the brochure that mentions "max" numbers could be a little more clearly worded that it is talking about people. She stated that the location of the facility is tough to describe. City Administrator Lerud stated that he agreed and come down County Road Nineteen, it announces agreed that will be difficult to overcome. Councilmember Siakel suggested including language that City Hall and Badger Park or that it shares the campus, with City Administrator Lerud stated that he Councilmember Johnson stated that Siakel moved, Zerby Brochure, subject to pictures for the SCE( seconded, to ks those chari �s have.. a few ept the SC'EI Councilmember Sundberg asked that the map Mayor Zerby suggested that an ,e-Mail, be inclL Motion gassed 4A' 10. STAFF AND COUNCIL REPOR' A. Administrator and Staff 1 when you use Google Maps and arrived at your destination ", and s the facility shares parking with Jger Park and City Hall. re a good idea. d may submit them in writing. o labeled Bold CEC -E and the th staff to clarify language and ng with a phone number. Public Works Director Brown stated that they have been spending a lot of time patching the roadways. He stated that work has been interrupted over the last week because there have been a number of trees that have fallen over due to the saturated soils. He stated that they have gone to a "casual pump" for management of the elevation of Merry Lake. He explained that they are not down to the level that they had hoped which was lowering the water level by a foot but are hoping to get some help from dry weather in order to get the water levels back down to where they belong. Councilmember Johnson stated that Strawberry Lane appears to have been patched from the trail north, but not from the trail to the south. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 8, 2019 Page 11 of 11 Public Works Director Brown stated that it is an example of patching that was interrupted by falling trees. Mayor Zerby noted that there are a few drainage issues still listed on SeeClickFix and asked if they had been investigated. Public Works Director Brown stated that they had taken a look at those issues and City Engineer Fauske has responded by letting the homeowners know that the culverts that cross under the LRT are owned and operated by Hennepin County. The City has informed Hennepin County about the issue and they have acknowledged it and stated that they will be monitoring it. City Engineer Fauske stated that they are in the process of looking over the contracts for the upcoming mill and overlay and noted that she will bring the proposed schedule for the work to the Council. Mayor Zerby asked when the striping would be d City Engineer Fauske stated that she believes they, had until She stated that she will give the Council an update at their n Planning Director Darling stated that the goats have done from Freeman Park. She announced that;she has a volunte B. Mayor and City Council Sundberg moved, J 8, 2019, at 8:19 P.M. to have the striping complete. eir work and have been removed summer intern working with her. in on tonight's meeting. the City Council Regular Meeting of July Scott Zerby, Mayor #2 B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: July 22, 2019 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 65541— 65570 & ACH 337,687.57 Total Claims $337,687.57 We have also included a payroll summary for the payroll period ending July 7, 2019. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 65,104.92 CASH AND INVESTMENTS 101 -13- 4101 -0000 11,103.17 0.00 FULL-TIME REGULAR 101 -13- 4103 -0000 797.05 0.00 PART -TIME 101 -13- 4121 -0000 892.49 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 908.45 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 90.41 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,011.42 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 375.91 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 389.00 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 19.43 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,632.06 0.00 FULL -TIME REGULAR 101 -18- 4103 -0000 191.94 0.00 PART -TIME 101 -18- 4121 -0000 436.84 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 450.11 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 32.90 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 5,355.69 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 281.06 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 407.25 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 541.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 25.32 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 13,784.49 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 774.03 0.00 OVERTIME 101 -32- 4105 -0000 352.92 0.00 STREET PAGER PAY 101 -32- 4121 -0000 981.24 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 1,092.14 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,581.24 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 774.85 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 343.20 0.00 FULL -TIME REGULAR 101 -33- 4121 -0000 22.63 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 36.96 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4131 -0000 256.24 0.00 EMPLOYEE INSURANCE - CITY PR - G/L Distribution Report (07/08/2019 - 11:14 AM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4151 -0000 26.69 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 4,201.83 0.00 FULL -TIME REGULAR 101 -52- 4103 -0000 858.00 0.00 PART -TIME 101 -52- 4121 -0000 341.50 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 384.73 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 247.65 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 973.23 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 72.99 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 75.83 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 44.45 0.00 WORKERS COMPENSATION FUND Total: 65,104.92 65,104.92 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 2,175.43 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,541.14 0.00 FULL -TIME REGULAR 201 -00- 4103 -0000 286.89 0.00 PART -TIME 201 -00- 4121 -0000 115.59 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 139.43 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 74.79 0.00 WORKERS COMPENSATION FUND Total: 2,175.43 2,175.43 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 6,646.64 CASH AND INVESTMENTS 601 -00- 4101 -0000 4,700.13 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 48.21 0.00 OVERTIME 601 -00- 4105 -0000 176.46 0.00 WATER PAGER PAY 601 -00- 4121 -0000 366.16 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 365.87 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 829.26 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 160.55 0.00 WORKERS COMPENSATION FUND Total: 6,646.64 6,646.64 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 6,003.43 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,207.93 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 144.63 0.00 OVERTIME 611 -00- 4105 -0000 176.46 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 336.59 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 335.01 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (07/08/2019 - 11:14 AM) Page 2 Account Number Debit Amount Credit Amount Description 611 -00- 4131 -0000 671.64 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 131.17 0.00 WORKERS COMPENSATION FUND Total: 6,003.43 6,003.43 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 458.50 CASH AND INVESTMENTS 621 -00- 4101 -0000 332.72 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 24.97 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 23.64 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 2.03 0.00 WORKERS COMPENSATION FUND Total: 458.50 458.50 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 4,288.20 CASH AND INVESTMENTS 631 -00- 4101 -0000 3,214.19 0.00 FULL -TIME REGULAR 631 -00- 4102 -0000 299.98 0.00 OVERTIME 631 -00- 4121 -0000 260.38 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 239.09 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 87.66 0.00 WORKERS COMPENSATION FUND Total: 4,288.20 4,288.20 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 84,677.12 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 40,987.77 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 8,782.20 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,363.72 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,670.23 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 9,695.02 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,415.58 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 5,182.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,717.90 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 95.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2180 -0000 0.00 665.62 LIFE INSURANCE 700 -00- 2182 -0000 0.00 392.08 UNION DUES 700 -00- 2183 -0000 0.00 710.00 HEALTH SAVINGS ACCOUNT FUND Total: 84,677.12 84,677.12 PR - G/L Distribution Report (07/08/2019 - 11:14 AM) Page 3 Account Number Debit Amount Credit Amount Description Report Total: 169,354.24 169,354.24 PR - G/L Distribution Report (07/08/2019 - 11:14 AM) Page 4 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/09/2019 - 1:02PM Batch: 00005.06.2019 - June -BOM Invoice No Description Amount Payment Date Acct Number Reference Vendor: 868 BANK OF MONTREAL Check Sequence: 1 ACH Enabled: True May- 2019 -AUTO Wise Unlimited - Desk Signs 73.48 06/25/2019 101 -11- 4245 -0000 May- 2019 -AUTO Culligan Bottled Water - Drink 52.30 06/25/2019 101 -19- 4245 -0000 May- 2019 -AUTO Winstream -City Hall 147.00 06/25/2019 101 -19- 4321 -0000 May- 2019 -AUTO Winstream - Public Works 67.09 06/25/2019 101 -32- 4321 -0000 May- 2019 -AUTO Waste Mgmt- Public Works 614.96 06/25/2019 101 -32- 4400 -0000 May- 2019 -AUTO Davey Tree Expert Co. 1,400.00 06/25/2019 101 -32- 4400 -0000 May- 2019 -AUTO Winstream -3 Parks 206.47 06/25/2019 101 -52- 4321 -0000 May- 2019 -AUTO Culligan Bottled Water -Solar 84.80 06/25/2019 201 -00- 4245 -0000 May- 2019 -AUTO KwikGoal- Deluxe Eure Club 2,255.00 06/25/2019 201 -00- 4245 -0000 May- 2019 -AUTO Chanhassen- 18505 -001 1,886.59 06/25/2019 601 -00- 4263 -0000 May- 2019 -AUTO Chanhassen- 18505 -000 15.63 06/25/2019 601 -00- 4263 -0000 May- 2019 -AUTO Winstream -West Tower 139.47 06/25/2019 601 -00- 4321 -0000 May- 2019 -AUTO Winstream - Badger Well 69.69 06/25/2019 601 -00- 4395 -0000 May- 2019 -AUTO Winstream - Boulder Bridge 69.69 06/25/2019 601 -00- 4396 -0000 May- 2019 -AUTO Verizon -Lift Station 13.78 06/25/2019 611 -00- 4321 -0000 May- 2019 -AUTO Waste Mgmt -SSCC 243.70 06/25/2019 201 -00- 4400 -0000 May- 2019 -AUTO Republic Services 9,632.40 06/25/2019 621 -00- 4400 -0000 May- 2019 -Bauman Locator - Marking Flags 76.26 06/25/2019 601 -00- 4245 -0000 May- 2019 -Bauman Mutt Mitt 629.89 06/25/2019 101 -52- 4245 -0000 May- 2019 -Bauman Restock Acquistion-Can Liners 218.80 06/25/2019 101 -52- 4245 -0000 May- 2019 -Bauman Cub - Water 35.88 06/25/2019 101 -32- 4245 -0000 May- 2019 -Bauman Shorewood Trues- Supplies 155.93 06/25/2019 101 -32- 4245 -0000 May- 2019 -Bauman Shorewood Trues- Supplies 21.97 06/25/2019 101 -32- 4245 -0000 May- 2019 -Brown Officemax - comp Switch/cable 79.06 06/25/2019 101 -32- 4245 -0000 May- 2019 -Brown Cub Foods - Spring Clean Up 65.51 06/25/2019 101 -32- 4245 -0000 May- 2019 -Brown Int *in *Enabling - Remote Comm 20.00 06/25/2019 101 -32- 4321 -0000 May- 2019 -Brown Skill Path- Tax Refund -2.40 06/25/2019 101 -32- 4331 -0000 May- 2019 -Brown Buildasign- Signs Spring Clean Up 314.51 06/25/2019 621 -00- 3732 -0000 May- 2019 - Esling Shorewood True- Plumbing Well 14.99 06/25/2019 601 -00- 4223 -0000 May- 2019 - Esling Shorewood True- Plumbing Well 5.99 06/25/2019 101 -32- 4223 -0000 May- 2019 - Esling Gas 193.10 06/25/2019 101 -32- 4212 -0000 May- 2019 -Faschi Gas 176.70 06/25/2019 101 -32- 4212 -0000 AP- Computer Check Proof List by Vendor (07/09/2019 - 1:02 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference May- 2019 -Faschi True Value - Plumbling Well 37.77 06/25/2019 601 -00- 4223 -0000 May- 2019 -Grout Bed Bath - Steamer 161.28 06/25/2019 201 -00- 4245 -0000 May- 2019 -Grout Bed Bath - Steamer -32.26 06/25/2019 201 -00- 4245 -0000 May- 2019 -Grout Amazon - Ceiling Hooks 36.33 06/25/2019 201 -00- 4245 -0000 May- 2019 - Hanson A -1 Minnetonka Rental - Cooler - Spring Clean 1 54.00 06/25/2019 621 -00- 3732 -0000 May- 2019 - Hanson Gas 391.00 06/25/2019 101 -32- 4212 -0000 May- 2019 -Heitz Gas 217.04 06/25/2019 101 -32- 4212 -0000 May- 2019 -Heitz True Values - Paints 125.22 06/25/2019 101 -52- 4223 -0000 May- 2019 -Heitz Menards - Lumber 84.71 06/25/2019 101 -52- 4223 -0000 May- 2019 -Lerud Sams 60.20 06/25/2019 201 -00- 4245 -0000 May- 2019 -Lerud True Values -Paint 71.44 06/25/2019 201 -00- 4245 -0000 May- 2019 -Lerud Sams 82.47 06/25/2019 101 -19- 4245 -0000 May- 2019 -Lerud Sams 78.76 06/25/2019 101 -19- 4245 -0000 May- 2019 -Mason Delegard Tool Company - Tools 199.35 06/25/2019 101 -32- 4240 -0000 May- 2019 -Mason Titan Machinery - Parts 167.05 06/25/2019 101 -32- 4221 -0000 May- 2019 -Mason Macqueen Equipment Gro- Sweeper 42.52 06/25/2019 101 -32- 4221 -0000 May- 2019 -Mason Amzn Mktp - Engine Parts 94.98 06/25/2019 101 -32- 4221 -0000 May- 2019 -Mason Carquest 40.45 06/25/2019 101 -32- 4221 -0000 May- 2019 -Mason Fleetpride - Driveshaft Repair 481.07 06/25/2019 101 -32- 4221 -0000 May- 2019 -Mason True Value- Supllies 5.99 06/25/2019 101 -32- 4245 -0000 May- 2019 -Mason Vcn * *mnstatepatrol - Vehical Inspection Decals 28.50 06/25/2019 101 -32- 4437 -0000 May- 2019 -Mason MTI - Bade Sets Mowers 471.40 06/25/2019 101 -52- 4245 -0000 May- 2019 -Moore Great Harvest Bread - Tree Sales 6.95 06/25/2019 101 -52- 4245 -0000 May- 2019 -Moore Cub Foods - Lunch PWs 17.87 06/25/2019 101 -32- 4245 -0000 May- 2019 -Moore Cub Foods 23.52 06/25/2019 101 -19- 4245 -0000 May- 2019 -Moore Amazon - Computer Drive 62.99 06/25/2019 101 -13- 4200 -0000 May- 2019 -Moore MN Assoc. of Gov - Membership Renewal 85.00 06/25/2019 101 -13- 4331 -0000 May- 2019 -Moore Smok * Surveymonkey 37.00 06/25/2019 101 -13- 4433 -0000 May- 2019 -Moore Adobe 29.99 06/25/2019 101 -13- 4433 -0000 May- 2019 - Pounde Gas 313.99 06/25/2019 101 -32- 4212 -0000 May- 2019 - Pounde True Values - Batteries & Herbicide 137.22 06/25/2019 101 -52- 4245 -0000 May- 2019 - Pounde Home Dept -Latch 35.88 06/25/2019 101 -52- 4223 -0000 May- 2019 - Pricco Bruegger's 34.73 06/25/2019 621 -00- 3732 -0000 May- 2019 - Pricco Cub Foods 8.99 06/25/2019 621 -00- 3732 -0000 May- 2019 - Pricco Office Depot- Supplies 132.88 06/25/2019 101 -13- 4200 -0000 May- 2019 -Scott Gas 124.31 06/25/2019 101 -32- 4212 -0000 May- 2019 -Scott True Value -Mulch 22.98 06/25/2019 101 -32- 4245 -0000 May- 2019 -Scott Discount Steel -Steel 34.46 06/25/2019 101 -32- 4245 -0000 May- 2019 -Stark Menard 67.43 06/25/2019 101 -32- 4245 -0000 May- 2019 -Stark Gas 137.00 06/25/2019 101 -32- 4212 -0000 May- 2019 -Stark Timberwall Landscape 15.13 06/25/2019 101 -52- 4245 -0000 May- 2019 -Stark True Values 11.99 06/25/2019 101 -52- 4245 -0000 May- 2019 -Thone Walgreen - Photo Contest 29.70 06/25/2019 101 -11- 4245 -0000 AP- Computer Check Proof List by Vendor (07/09/2019 - 1:02 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference May- 2019 -Thone Michaels - Photo Contest 160.86 06/25/2019 101 -11- 4245 -0000 May- 2019 -Thone True Value 4.83 06/25/2019 101 -19- 4245 -0000 May- 2019 -Wade Office Max- Copy Plans 41.59 06/25/2019 101 -24- 4351 -0000 Check Total: 23,454.80 Total for Check Run: 23,454.80 Total of Number of Checks: 1 AP- Computer Check Proof List by Vendor (07/09/2019 - 1:02 PM) Page 3 Clearing House Electronic AP Proof List User: ranguyen Printed: 07/09/2019 - 1:53PM �ilt j% O� Batch: 00006.06.2019 Shorewood Source Vendor Name Transfer /Route Check Digit Account No amount AP5 006 -06 -2019 915 CINTAS, / 1,878.24 Records Printed: 1 1,878.24 CH- Electronic AP Proof List (07/09/2019 - 1:53 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/09/2019 - 2:45PM Batch: 00007.06.2019 - June - Windstream Invoice No Description Amount Payment Date Acct Number Vendor: 327 WINDSTREAM Check Sequence: 1 630600242001 City Hall 138.25 06/25/2019 101 -19- 4321 -0000 630600242001 Public Works 67.09 06/25/2019 101 -32- 4321 -0000 630600242001 Badger- Manor - Cathcart Parks 206.47 06/25/2019 101 -52- 4321 -0000 630600242001 City of Shwd -West Tower 139.47 06/25/2019 601 -00- 4321 -0000 630600242001 City of Shwd- Badger Well 69.69 06/25/2019 601 -00- 4395 -0000 630600242001 Boulder Bridge Well 69.69 06/25/2019 601 -00- 4396 -0000 Check Total: 690.66 Total for Check Run: 690.66 Total of Number of Checks: 1 Reference ACH Enabled: True AP- Computer Check Proof List by Vendor (07/09/2019 - 2:45 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/08/2019 - 12:17PM Batch: 00002.07.2019 - PR -07 -08 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 364 ACCELA, INC. Check Sequence: 1 ACH Enabled: True INV- ACC47230 Web Payments- Online Bills 81.50 07/08/2019 601 -00- 4450 -0000 INV- ACC47230 Web Payments- Online Bills 81.50 07/08/2019 611 -00- 4450 -0000 Check Total: 163.00 Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES Check Sequence: 2 ACH Enabled: True July -2019 PR Batch 00001.07.2019 Union Dues 392.08 07/08/2019 700 -00- 2182 -0000 PR Batch 00001.07.2019 Union Dues Check Total: 392.08 Vendor: 1056 BLACKSTONE CONTRACTORS, LLC Check Sequence: 3 ACH Enabled: False PV #1- BadgerPark P.V. #1 - Badger Park 46,858.75 07/08/2019 402 -00- 4400 -0000 Check Total: 46,858.75 Vendor: 846 ALICE MARIE DARLING Check Sequence: 4 ACH Enabled: True April -2019 Mileage 49.05 07/08/2019 101 -18- 4331 -0000 Check Total: 49.05 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 5 ACH Enabled: True PR -07 -08 -2019 PR Batch 00001.07.2019 Federal Income Tax 5,363.72 07/08/2019 700 -00- 2172 -0000 PR Batch 00001.07.2019 Federal Income I PR -07 -08 -2019 PR Batch 0000 1.07.2019 FICA Employee Portio 3,928.70 07/08/2019 700 -00- 2174 -0000 PR Batch 0000 1.07.2019 FICA Employee _ PR -07 -08 -2019 PR Batch 0000 1.07.2019 FICA Employer Portioj 3,928.70 07/08/2019 700 -00- 2174 -0000 PR Batch 0000 1.07.2019 FICA Employer ] PR -07 -08 -2019 PR Batch 00001.07.2019 Medicare Employee Pc 918.81 07/08/2019 700 -00- 2174 -0000 PR Batch 00001.07.2019 Medicare Emplo,. PR -07 -08 -2019 PR Batch 00001.07.2019 Medicare Employer Po 918.81 07/08/2019 700 -00- 2174 -0000 PR Batch 00001.07.2019 Medicare Emplo,. Check Total: 15,058.74 Vendor: 184 GREGORY FASCHING Check Sequence: 6 ACH Enabled: True July -08 -2019 Child Care Reimbursement - 200.00 07/08/2019 700 -00- 2179 -0000 Check Total: 200.00 AP- Computer Check Proof List by Vendor (07/08/2019 - 12:17 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 903 FIRST SCRIBE Check Sequence: 7 ACH Enabled: True 2481448 ROWay Web App - Monthly 75.00 07/08/2019 601 -00- 4400 -0000 2481448 ROWay Web App - Monthly 75.00 07/08/2019 611 -00- 4400 -0000 Check Total: 150.00 Vendor: 206 TWILA GROUT Check Sequence: 8 ACH Enabled: True June - 2019 - Changed Tablecloths 20.00 07/08/2019 201 -00- 4245 -0000 Check Total: 20.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 9 ACH Enabled: False PR -07 -08 -2019 PR Batch 0000 1.07.2019 Deferred Comp Flat Ai 5,182.00 07/08/2019 700 -00- 2176 -0000 PR Batch 00001.07.2019 Deferred Comp I Check Total: 5,182.00 Vendor: 482 KUTAK ROCK, LLP Check Sequence: 10 ACH Enabled: True 2569662 General Corporate - 5945 Christmas Lake Rd 164.83 07/08/2019 101 -18- 4304 -0000 2569662 General Corporate 1,685.17 07/08/2019 101 -16- 4304 -0000 2569664 Public Improvement Project 156.00 07/08/2019 404 -00- 4620 -0014 2569668 Administrative Code -5945 Christmas Lake Rd 838.50 07/08/2019 101 -18- 4304 -0000 2570443 Ronald R. Johnson 468.00 07/08/2019 101 -16- 4304 -0000 2570616 Howards Point Dock Enforcement 273.00 07/08/2019 101 -18- 4304 -0000 2570786 Shoerwood Ln Ravine Easement 78.00 07/08/2019 631 -00- 4304 -0000 2570809 5815 Club Lane 273.00 07/08/2019 101 -24- 4304 -0000 2571131 Grant Street ST Issues -5965 Grant St 39.00 07/08/2019 101 -18- 4304 -0000 2571131 Grant Street ST Issues 1,072.50 07/08/2019 621 -00- 4304 -0000 2580596 Smithtown Trail East 565.50 07/08/2019 406 -00- 4620 -0008 Check Total: 5,613.50 Vendor: 453 METROPOLITAN COUNCIL (SAC) Check Sequence: 11 ACH Enabled: False June - 2019 -SAC Quarterly SAC Report 4,920.30 07/08/2019 611 -00- 2082 -0000 Check Total: 4,920.30 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 12 ACH Enabled: True PR -07 -08 -2019 PR Batch 00001.07.2019 State Income Tax 2,670.23 07/08/2019 700 -00- 2173 -0000 PR Batch 00001.07.2019 State Income Tax Check Total: 2,670.23 Vendor: 7 MINNESOTA LIFE Check Sequence: 13 ACH Enabled: True July -2019 PR Batch 00001.07.2019 Life Insurance 649.62 07/08/2019 700 -00- 2180 -0000 PR Batch 00001.07.2019 Life Insurance AP- Computer Check Proof List by Vendor (07/08/2019 - 12:17 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 649.62 Vendor: 10 NCPERS GROUP LIFE INSURANCE Check Sequence: 14 ACH Enabled: False July -2019 PR Batch 0000 1.07.2019 PERA Life 16.00 07/08/2019 700 -00- 2180 -0000 PR Batch 0000 1.07.2019 PERA Life Check Total: 16.00 Vendor: 665 OPTUM BANK Check Sequence: 15 ACH Enabled: True PR -07 -08 -2019 PR Batch 00001.07.2019 HSA - OPTUM BANK 710.00 07/08/2019 700 -00- 2183 -0000 PR Batch 00001.07.2019 HSA - OPTUM B. Check Total: 710.00 Vendor: 9 PERA Check Sequence: 16 ACH Enabled: True PR -07 -08 -2019 PR Batch 0000 1.07.2019 MN -PERA Deduction 3,907.23 07/08/2019 700 -00- 2175 -0000 PR Batch 0000 1.07.2019 MN -PERA Dedu PR -07 -08 -2019 PR Batch 0000 1.07.2019 MN PERA Benefit Em 4,508.35 07/08/2019 700 -00- 2175 -0000 PR Batch 0000 1.07.2019 MN PERA Benel Check Total: 8,415.58 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 17 ACH Enabled: False 2nd Qtr- 2019 -CO Quarterly -Court Overtime 1,346.98 07/08/2019 101 -21- 4440 -0000 Check Total: 1,346.98 Vendor: 821 SANDRA LEE THONE Check Sequence: 18 ACH Enabled: True June - 2019 -Mile Reimbursement 125.28 07/08/2019 101 -13- 4331 -0000 Check Total: 125.28 Vendor: 974 THOMAS WADE WOODWARD Check Sequence: 19 ACH Enabled: True June -2019 Mileage 230.84 07/08/2019 101 -24- 4331 -0000 Check Total: 230.84 Total for Check Run: 92,771.95 Total of Number of Checks: 19 AP- Computer Check Proof List by Vendor (07/08/2019 - 12:17 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/17/2019 - 3:21PM Batch: 00003.07.2019 - CC -07 -22 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 1 ACH Enabled: True INV200301 Konica Minolta/C658 Copier 28.60 07/16/2019 101 -19- 4221 -0000 Check Total: 28.60 Vendor: 116 ANDERSON COOLING & HEATING Check Sequence: 2 ACH Enabled: False 467 -3567 Replaced Furnace & A/C 9,980.00 07/16/2019 201 -00- 4223 -0000 Check Total: 9,980.00 Vendor: 915 CINTAS Check Sequence: 3 ACH Enabled: True June -2019 Monthly Svc - PWs 1,878.24 07/16/2019 101 -32- 4400 -0000 Check Total: 1,878.24 Vendor: 149 CITY OF TONKA BAY Check Sequence: 4 ACH Enabled: False 2nd Qtr -2019 Quarterly Water Service 1,028.82 07/16/2019 601 -00- 4260 -0000 2nd Qtr -2019 Quarterly Sewer Service 397.50 07/16/2019 611 -00- 4400 -0000 Check Total: 1,426.32 Vendor: 150 CLASSIC CLEANING COMPANY, LLC Check Sequence: 5 ACH Enabled: False 28458 City Hall Monthly Svc 495.00 07/16/2019 101 -19- 4400 -0000 28459 Public Works Monthly Svc 295.00 07/16/2019 101 -32- 4400 -0000 Check Total: 790.00 Vendor: 456 CORE & MAIN, LP Check Sequence: 6 ACH Enabled: False K828715 Fountain Repair 23.42 07/16/2019 601 -00- 4221 -0000 Check Total: 23.42 Vendor: UB *00264 Cynthia & Gary Craswell Check Sequence: 7 ACH Enabled: False Refund Check 205.21 07/15/2019 611 -00- 2010 -0000 AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) 87.94 Refund Check 631 -00- 2010 -0000 Refund Check 07/15/2019 Check Total: Vendor: 1057 MICHAEL S. DALES 26420NobleRd Irrigation Repair Reimbursement - 26420 Noble Check Total: Vendor: 295 DEPARTMENT OF EMPLOYMENT & ECON 12781977 Joe Lugowski - Umployment Check Total: Vendor: UB *00262 Tom & Kathleen Eagan Check Sequence: 9 Refund Check 07/16/2019 Refund Check 100.32 Refund Check Refund Check Check Total: Vendor: 167 ECM PUBLISHERS INC 708105 Ord. No. 566 708280 Ord. No. 566 16.09 Check Total: Vendor: 176 EROSION PRODUCTS, LLC 6297 Erosion Products 6342 Parts Check Total: Vendor: 184 GREGORY FASCHING July -22 -2019 Child Care Reimbursement - 07/22/19 101 -13- 4351 -0000 Check Total: Vendor: 1059 ANDY & COLLEEN FISHER 6175RivieraLn Water Meter Purchased Refund 6175RivieraLn Water Meter Purchased Refund AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) 87.94 07/15/2019 631 -00- 2010 -0000 87.95 07/15/2019 621 -00- 2010 -0000 381.10 Check Sequence: 8 156.40 07/16/2019 880 -00- 2200 -0000 156.40 Check Sequence: 9 100.32 07/16/2019 101 -32- 4141 -0000 100.32 Check Sequence: 10 32.18 07/15/2019 601 -00- 2010 -0000 37.53 07/15/2019 611 -00- 2010 -0000 16.09 07/15/2019 631 -00- 2010 -0000 16.09 07/15/2019 621 -00- 2010 -0000 101.89 Check Sequence: 11 220.15 07/16/2019 101 -13- 4351 -0000 142.64 07/16/2019 101 -13- 4351 -0000 362.79 Check Sequence: 12 187.50 07/16/2019 631 -00- 4245 -0000 100.00 07/16/2019 631 -00- 4245 -0000 287.50 Check Sequence: 13 177.00 07/16/2019 700 -00- 2179 -0000 177.00 Check Sequence: 14 60.00 07/16/2019 601 -00- 3712 -0000 665.00 07/16/2019 601 -00- 3713 -0000 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: False Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 3 Check Total: 725.00 Vendor: UB *00261 Bruce & Jean Grussing Check Sequence: 15 ACH Enabled: False Refund Check 34.66 07/15/2019 601 -00- 2010 -0000 Refund Check 40.45 07/15/2019 611 -00- 2010 -0000 Refund Check 17.33 07/15/2019 631 -00- 2010 -0000 Refund Check 17.33 07/15/2019 621 -00- 2010 -0000 Check Total: 109.77 Vendor: 215 HENNEPIN COUNTY INFORMATION TECH] Check Sequence: 16 ACH Enabled: True 1000132716 Monthly Radio Fleet & MESB 152.11 07/16/2019 101 -32- 4321 -0000 Check Total: 152.11 Vendor: 896 HUEBSCH SERVICES Check Sequence: 17 ACH Enabled: True 4323822 SSCC Mats 36.47 07/16/2019 201 -00- 4400 -0000 4323822 City Hall Mats 101.99 07/16/2019 101 -19- 4400 -0000 Check Total: 138.46 Vendor: 225 INTERNATIONAL INSTITUTE OF MUNICIP Check Sequence: 18 ACH Enabled: False 2019 -Grout Membership Dues - Twila Grout 110.00 07/16/2019 201 -00- 4433 -0000 Check Total: 110.00 Vendor: UB *00266 Tracy & Richard Kofski Check Sequence: 19 ACH Enabled: False Refund Check 28.24 07/17/2019 601 -00- 2010 -0000 Refund Check 32.94 07/17/2019 611 -00- 2010 -0000 Refund Check 14.12 07/17/2019 631 -00- 2010 -0000 Refund Check 14.12 07/17/2019 621 -00- 2010 -0000 Check Total: 89.42 Vendor: 247 DREW KRIESEL Check Sequence: 20 ACH Enabled: False June -2019 Building Maint. Services 425.00 07/16/2019 201 -00- 4400 -0000 June -2019 Events Program/Class Services 536.00 07/16/2019 201 -00- 4248 -0000 June -2019 Coffee 12.39 07/16/2019 201 -00- 4245 -0000 Check Total: 973.39 Vendor: 1058 KTJ 285, LLC Check Sequence: 21 ACH Enabled: False 07/08/2019 "TIF Pay -as- you -go Payment 8/1/19" 69,901.89 07/16/2019 470 -00- 4400 -0019 AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 4 Check Total: 69,901.89 Vendor: 888 ANDREA LUND Check Sequence: 22 ACH Enabled: False 1202019 Arctic Fever 2019 200.00 07/16/2019 101 -53- 4441 -0000 Check Total: 200.00 Vendor: 279 METROPOLITAN COUNCIL (WASTEWATE_ Check Sequence: 23 ACH Enabled: True 1098307 Monthly Waste Water Svc 72,430.21 07/16/2019 611 -00- 4385 -0000 Check Total: 72,430.21 Vendor: 1039 MID - COUNTY COOP Check Sequence: 24 ACH Enabled: False 36721 Fuel 350.90 07/16/2019 101 -32- 4212 -0000 36722 Fuel 633.90 07/16/2019 101 -32- 4212 -0000 Check Total: 984.80 Vendor: 325 ON SITE SANITATION -TWIN CITIES Check Sequence: 25 ACH Enabled: True 788493 Badger Pk-5745 Country Club Rd 65.25 07/16/2019 101 -52- 4410 -0000 788494 Cathcart Park -26655 W- 62nd ST 65.25 07/16/2019 101 -52- 4410 -0000 788495 Freeman Park -6000 Eureka Rd 195.75 07/16/2019 101 -52- 4410 -0000 788496 Silverwood Pk -5755 Covington R 65.25 07/16/2019 101 -52- 4410 -0000 788497 SS Skate -5355 St Albans Bay Rd 65.25 07/16/2019 101 -52- 4410 -0000 788498 Christmas Lk Rd -5625 Merry Ln 228.38 07/16/2019 101 -52- 4410 -0000 Check Total: 685.13 Vendor: 866 PAINT * PAPER * SCISSORS Check Sequence: 26 ACH Enabled: False INV -0194 Painting - Star Wars & Unicorn 240.00 07/16/2019 101 -53- 4248 -0000 Check Total: 240.00 Vendor: UB *00265 Kevin & Kathleen Riley Check Sequence: 27 ACH Enabled: False Refund Check 0.97 07/15/2019 601 -00- 2010 -0000 Refund Check 1.13 07/15/2019 611 -00- 2010 -0000 Refund Check 0.49 07/15/2019 631 -00- 2010 -0000 Refund Check 0.48 07/15/2019 621 -00- 2010 -0000 Check Total: 3.07 Vendor: 577 RON'S MECHANICAL, INC. Check Sequence: 28 ACH Enabled: False 32946 A/C Went out 135.00 07/16/2019 201 -00- 4223 -0000 AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 5 Check Total: 135.00 Vendor: 349 SCHWAAB, INC. Check Sequence: 29 ACH Enabled: False C054978 Stamper 73.50 07/16/2019 201 -00- 4245 -0000 Check Total: 73.50 Vendor: 353 THE SHALO LEE BAND Check Sequence: 30 ACH Enabled: False 2019 -MIP Music In the Park 1,800.00 07/16/2019 101 -53- 3479 -0000 Check Total: 1,800.00 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 31 ACH Enabled: True M24911 Council Meeting 217.38 07/16/2019 101 -13- 4400 -0000 M24911 Planning Meeting 145.00 07/16/2019 101 -18- 4400 -0000 Check Total: 362.38 Vendor: 940 TONKA UNITED SOCCER Check Sequence: 32 ACH Enabled: False 2019 - Refund Damage Deposit Refund - Freeman Park Soccer 125.00 07/16/2019 101 -00- 3473 -0000 Check Total: 125.00 Vendor: 1003 US BANK TRUST N.A. Check Sequence: 33 ACH Enabled: True 1425204 Acct#277082000 -2016B -EDA 15,150.00 07/16/2019 308 -00- 1030 -0000 1431693 Acct#261502000 -2016A -EDA 14,550.00 07/16/2019 307 -00- 1030 -0000 1435204 Acct#274190000 -2016C -EDA 4,450.73 07/16/2019 309 -00- 1030 -0000 Check Total: 34,150.73 Vendor: 421 VERIZON WIRELESS Check Sequence: 34 ACH Enabled: False 9833227899 Sewer & Water - Acct842017386 94.01 07/16/2019 601 -00- 4321 -0000 Acct #842017386 -00001 9833227899 Sewer & Water - Acct842017386 94.00 07/16/2019 611 -00- 4321 -0000 Acct #842017386 -00001 Check Total: 188.01 Vendor: 415 WARNER CONNECT Check Sequence: 35 ACH Enabled: True 29937722 C.H. - Network Maint Services 2,584.85 07/16/2019 101 -19- 4321 -0000 29937722 SCEC - Network Maint Services 268.00 07/16/2019 201 -00- 4321 -0000 29937768 C.H. - Network Maint Services 506.25 07/16/2019 101 -19- 4321 -0000 29937768 SCEC - Network Maint Services 101.25 07/16/2019 201 -00- 4321 -0000 Check Total: 3,460.35 AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 327 WINDSTREAM Check Sequence: 36 ACH Enabled: True 71474793 City of Shwd- Badger Well 69.69 07/16/2019 601 -00- 4395 -0000 71474793 Public Works 67.09 07/16/2019 101 -32- 4321 -0000 71474793 Boulder Bridge Well 69.69 07/16/2019 601 -00- 4396 -0000 71474793 City Hall 138.25 07/16/2019 101 -19- 4321 -0000 71474793 Badger- Manor - Cathcart Parks 206.47 07/16/2019 101 -52- 4321 -0000 71474793 City of Shwd -West Tower 139.47 07/16/2019 601 -00- 4321 -0000 Check Total: 690.66 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 37 ACH Enabled: True 245763 Road Maint 1,651.86 07/16/2019 101 -32- 4250 -0000 245868 Road Maint 1,105.38 07/16/2019 101 -32- 4250 -0000 245934 Road Maint 2,217.66 07/16/2019 101 -32- 4250 -0000 Check Total: 4,974.90 Vendor: UB *00263 Diane Wold Check Sequence: 38 ACH Enabled: False Refund Check 94.74 07/15/2019 601 -00- 2010 -0000 Refund Check 110.52 07/15/2019 611 -00- 2010 -0000 Refund Check 47.37 07/15/2019 631 -00- 2010 -0000 Refund Check 47.37 07/15/2019 621 -00- 2010 -0000 Check Total: 300.00 Vendor: 410 WSB AND ASSOCIATES, INC. Check Sequence: 39 ACH Enabled: True 0- 002925 - 240 -28 Riviera Land & Shorewood Ln St 9,022.00 07/16/2019 404 -00- 4680 -0020 0- 002925 - 300 -23 Badger Park Phase 2 584.50 07/16/2019 402 -00- 4680 -0000 0- 002925 - 360 -19 Comp Plan Eng. Support -2040 43.50 07/16/2019 101 -18- 4400 -0000 R- 012786 -000 -3 Glen Rd- Manitou Ln -Amlee Rd St 4,799.50 07/16/2019 407 -00- 4303 -0000 R- 012809 -000 -9 Street Reclamation - Enchanted 79.50 07/16/2019 404 -00- 4680 -0023 R- 012957 -000 -7 Sewer Lining 23.00 07/16/2019 611 -00- 4303 -0000 R- 013226 -000 -5 Gen Eng Svc 4,000.00 07/16/2019 101 -31- 4400 -0000 R- 013234 -000 -5 Misc. Engineering Support 15,845.50 07/16/2019 101 -31- 4303 -0000 R-013237-000-1 Utility & ROW Inspections 730.76 07/16/2019 101 -31- 4303 -0000 R- 013430 -000 -4 MS4 Svcs 172.50 07/16/2019 631 -00- 4302 -0009 R- 013959 -000 -2 Club Ln Villas Sub -5810 Club L 917.50 07/16/2019 880 -00- 2200 -0000 Check Total: 36,218.26 AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 244,915.62 Total of Number of Checks: 39 AP- Computer Check Proof List by Vendor (07/17/2019 - 3:21 PM) Page 7 I M Q City of Shorewood Council Meeting Item Title /Subject: Accept Developer - Installed Improvements on 2C Vine Hill Road- 19285 State Hwy 7 MEETING Meeting Date: Monday, July 22, 2019 TYPE Prepared by: Alyson Fauske, PE, City Engineer Regular Reviewed by: Larry Brown, PE, Public Works Director I Meeting Attachments: Letter from Developer's Engineer, Resolution Policy Consideration: Should the City Council accept the improvements on Vine Hill Road that were done by the developer of the site located at 19285 State Highway 7? Background: In 2017 the City Council approved the site plan for the development at 19285 State Highway 7. The development plans included widening Vine Hill Road near the intersection of Delton Avenue (aka Broms Boulevard) and striping the road to accommodate two turn lanes for northbound traffic and one lane for southbound traffic. An excerpt from the as- constructed plan is below and shows where the street was widened and the new striping. Striping for two turn lanes �_1 p g ,o �xE.x,E T for north -bound traffic, one "°° r® ® , lane for southbound traffic 0 r' N h r► � NOT RIGHT OF J I xo lq esup coxcnert T 5 WAY LINE Shading indicates area l where road was widened 40 O9� RIGHT ^ �I WAY UN oowsue:.o es;,1 a 11 A RIGHT T U WAY LIME E.. en�xixous cola � KNeV[ urss.os � H IB :. I� Hdkin n Anderson STARnuas COFFEE STOAC PAYING ANDS (PING PAN o° 6. air 9 Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Delton Avenue is within MNDOT right of way therefore the applicant obtained the necessary MNDOT permitting and approval for that work. The Developer's engineer has submitted a letter indicating that the improvements were installed in general conformance with the approved plans. Financial Impact: If accepted the City will own and maintain these improvements. Action Requested: Staff recommends that the Shorewood City Council accept the improvements on Vine Hill Road that were done by the developer of the site located at 19285 State Highway 7. Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Hj Main Office: akanson 3601 Thurston Avenue, Anoka, MN 55303 40 Anderson Phone: 763/427 -5860 Fax: 763/427 -0520 a<,J r W W W.haa -1T1C. CO1ll a�o�oao/D���/��� July 9, 2019 Marie Darling Planning Director City of Shorewood 5755 Country Club Road Shorewood, Mn 55331 RE: Starbucks Coffee Store — Shorewood Dear Ms. Darling, As requested, we are providing this letter regarding the improvements to the above referenced site that was recently constructed in the city of Shorewood. The construction improvements in the Delton Avenue and Vinehill right of way, have been completed in general conformance with the approved construction plans. Deviations from the construction plans are documented on the attached record plans dated June 3, 2019. If you have any questions, please call me at 763 - 852 -0485. Sincerely, Hakanson Anderson Craig J. Jochum, Project Engineer David Watson, Watson Development Alyson Fauske, WSB RESOLUTION 19- CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA A RESOLUTION ACCEPTING THE OWNERSHIP AND MAINTENANCE OF DEVELOPER - INSTALLED IMPROVEMENTS IN VINE HILL ROAD CONSTRUCTED IN CONJUNCTION WITH THE DEVELOPMENT OF THE SITE LOCATED AT 19285 STATE HIGHWAY 7 WHEREAS, the City of Shorewood and Watson Vinehill, LLC (Developer) entered into a Development Agreement on August 2, 2018 for the site located at 19285 State Highway 7; and WHEREAS, the Development Agreement requires the Developer to install improvements within Vine Hill Road; and WHEREAS, the improvements have been installed and inspected, and the Developer's engineer has provided as- constructed plans; and WHEREAS, the Developer requests that the City accept the improvements within Vine Hill Road. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The City accepts the developer - installed improvements within Vine Hill Road for ownership and maintenance. Passed by the City Council of Shorewood, Minnesota this 22nd day of July, 2019. Attest: Scott Zerby, Mayor Sandie Thone, City Clerk OLans" ON , City of Shorewood Council Meeting Item Title /Subject: Mobile Communications Policy update Meeting Date: July 22, 2019 Prepared By: Greg Lerud, City Administrator Reviewed By: Tim Keane, City Attorney Attachments: Draft Policy 2D MEETING TYPE REGULAR Background: The MN State Legislature passed a "hands- free" law regarding the use of phones and other devices this past session. While there are a few exceptions, the law is designed to reduce distracted driving by limiting the use of phones while operating a motor vehicle. The League of Minnesota Cities advised that cities review and update their policies to ensure they meet the requirements of the new law. In addition to updating the language to reflect new statutory language, a change to define the reimbursement schedule is also proposed. Financial or Budget Considerations: None. Recommended Action: Approve the policy as presented by simple motion and majority approval. Next Steps: The change will be incorporated into the employee handbook and distributed to staff. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD MOBILE COMMUNICATIONS POLICY Purpose Mobile Communications such as cellular telephones, personal digital assistants (PDA's), smart phones, etc., provide employees with the tools necessary to communicate faster, access information while away from the office, become more productive, and provide greater services to the public. It is also understood such devices add to operating expenses and present possible security risk to the City. This policy is intended to manage costs and maximize security while ensuring necessary employees have the tools to be the most productive. Applicability The City of Shorewood will consider providing a cellular telephone or other mobile communications device to employees or reimbursing employees for using their personal device for business purposes. The determination as to who shall be eligible shall be left to the employee's supervisor. The supervisor shall take into consideration improvements to productivity, customer service, increased efficiency, and performance in making this determination. Acceptable Use All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cellphones at all times. All employees who are using city vehicles or personal vehicles while in the performance of their job duties, are expected to refrain from using cell Dhones and PDAs while driving. Safetv must come before all other concerns. rdless of the circumstances. in accordance with Minnesota law. emDlovees are reauired to use hands -free operations for phones or other devices or pull off into a parking lot, or place where the vehicle can be safely stopped before placing or accepting a call. Reading /sending text messages, making or receiving phone calls, emailing, video calling, scrolling /typing, accessing a webpage, or using non - navigation applications while driving is strictly prohibited. EXCEPTIONS: State law provides an exception to hands free cell phone operations to obtain emeraencv assistance to reaort a traffic accident, medical emeraencv, or serious traffic hazard or Drevent a crime from being committed. Mobile communications devices provided by the City of Shorewood shall be used for business related purposes only (de minimus personal use exempted). Personal use of said device beyond "de minimus" shall be reimbursed by the employee at the per minute rate charged by the carrier. Employees using a City provided device shall review the monthly invoice and mark all activity of a personal nature and provide reimbursement for such activity within 10 days to the Finance Department. An employee issued a device by the City of Shorewood shall keep the device on and charged and on their person when away from the office. The employee is expected to provide the number for this device as the alternate contact number. Reimbursement for Use of Personal Device The city finds that it is more convenient and cost effective to use employee's personal cell phones for communications throughout the day rather than a city - provided hand -held radio. The primary purpose of this policy is to outline the responsibilities of the city and the employees who chose to allow their personal phones to be used for city - related business. Guidelines If receiving a mobile phone allowance, the employee must: ■ Provide the cell phone number to his or her supervisor. Any changes to the phone number must be reported immediately. ■ Use of voicemail greeting appropriate for a professional environment. ■ Carry and be available by phone for City business during work hours and non -work hours as determined by the employee's supervisor. ■ Ensure the device is in good working order. ■ Replace a lost or broken mobile phone within five working days, at employees' expense. • Have a cell phone provider that has adequate coverage in and around the city and the employee's residence. • Should the employee wish to discontinue allowing their personal phone to be used for city related business, they must notify their supervisor and the city will use alternative communications with that employee. Allowance Pavment Employees will be given reimbursement of $30 per month to cover fees associated with the cell phone use. Reimbursement shall be made in a single annual payment. Employees shall submit a claim form for reimbursement for the year on or about September 1 each year, and the city shall process claims with other invoices. It is expressly understood that this is the total amount of reimbursement and any other expenses related to the cell phone use are the responsibility of the employee. The City assumes no responsibility for device replacement costs, contract termination fees, accessories, or maintenance expenses related to the device. If the employee discontinues allowing the use of their phone for city related business and has received the annual reimbursement payment, the employee shall return to the city an amount equal to the number of months remaining in the reimbursement period. Content Disclaimer Employees are reminded that they are subject to Minnesota Data Practices laws. Generally, public business and information is public, while personal data may be excluded from a request. Exceptions /Change The City will review coverage reimbursement levels and make adjustments as necessary. Misuse or Abuse Employees who are charged with traffic violations resulting from the use of their phone while driving will be solelv responsible for all liabilities and fines that result from such actions. In addition, violation of provisions of the City's mobile communications policy may result in disciplinary action. An employee issued a City owned device that uses it for excessive personal business and does not reimburse the City for said use is subject to disciplinary action under the personnel policies. An employee who fraudulently claims reimbursement for business use on a personal device is subject to disciplinary action under the personnel policies. oLans" ON , City of Shorewood Council Meeting Item Title /Subject: City Hall and SCEC Security System Meeting Date: July 22, 2019 Prepared By: Greg Lerud, City Administrator Reviewed By: Larry Brown, Director of Public Works Attachments: Proposals from GSSC 2E MEETING TYPE REGULAR Background: City staff has been considering options for increasing security at city hall, but one of the limitations has been adequate internet speed for video storage. Fiber optic is presently being installed, so that limitation will soon be fixed. In addition, the keyless entry system is limiting and needs to be updated or replaced. City staff contacted General Security Services Corporation. They installed and monitor the system at the public safety building and police and fire are satisfied with it. A representative met with Director Brown and me and prepared installation proposals for city hall, the SCEC, and the public works facility. Financial or Budget Considerations: At the January 28, 2019 City Council meeting, the Council approved $25,000 of excess fund balance for a city hall security system. The budgeted money covers the cost for the system installation in both city hall and the SCEC. (The proposals include sales tax, which we will have revised.) There are not sufficient funds in the 2019 public works budget to cover the cost, but staff is working on the 2020 budget and anticipate including the cost for the public works security system. Options: Accept the proposals or reject the proposals and provide staff alternative direction. Recommended Action: Staff recommends accepting the proposals as submitted. Next Steps and Timeline: Staff will contact the vendor and schedule the installation. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 6127 -.Ap= GENERA UUUURRY SIUIPNU(SUURPORATVIII ", www.gssc.net Providing innovative Proposal #: 11306 -2 -0 Date: May 21, 2019 Brivo Access Control -Eagle Eye CCTV- DMP Security - Securty Enhancements for City of Shorewood - City Hall Prepared For: Larry Brown City of Shorewood - Public Works Facility 5755 Country Club Road Shorewood, MN 55331 Phone:(952) 960 -7900 Fax: Email: Ibrown @shorewoodpw.com Prepared By: Robert Kilian GSSC 9110 Meadowview Road Minneapolis, MN 55425 Phone: 952 - 858 -5068 Cell: 612- 702 -7275 Email: robertk @gssc.net Corporate Headquarters 9,110 Meadomiew (Road 11 Minneapolis, MN 55425 m 800.294.2,158 11 952.858.5090 w, Fax 952.858.5050 m www.gssc.net 6127 _-Apm GENERA UUUURR' "U5 UCESCORPOR UkUPI "' providing innovative www.gssc.net City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 Site: City of Shorewood - City Hall 5755 Country Club Road Shorewood, MN 55331 Scope Of Work Brivo Cloud -Based Access Control System: GSSC to install a Brivo 1 door access control system. The proposed system will be administered via Brivo's hosted cloud based software. The proposed access control system will include the following components and services: 1- Two (2) door Brivo access control panel 1- Pull a new access control card reader cable to the exterior main entry door for the new card reader. 1- Battery for the access control panel 1- HID multiclass proximity readers (Card readers will allow the South Lake Park Police Departments cards to work on the system if desired.) 1- Utilize the existing Lock power supply on site, install a new back up battery. 1- Electronic door locking hardware for one door 1- Cable and conduit 1- System programming and testing 1- One year parts and labor guarantee. Brivo Features and Benefits: CLOUD -BASED ACCESS CONTROL AND VIDEO SURVEILLANCE PLATFORM Brivo OnAir® is a suite of products comprised of our award - winning cloud platform and a complementary array of on premise physical security control devices. System programming and management is accomplished through a standard web browser logged into your Brivo OnAir account. The Brivo OnAir cloud securely communicates with our IT- compliant control devices installed at your facilities over the Internet to download operational instructions and upload event records. All event information is securely stored at commercial -grade data centers for management and reporting purposes. Brivo OnAir® Protects Your Enterprise • Cloud -based infrastructure manages physical security from one to hundreds of facilities • Remotely control and manage your site on desktop, tablet or phone • Stay informed of critical events through programmable notifications delivered in real time via email and text • Monitor live video streams from security cameras; review video clips linked to important events • Ensure compliance through customized security reports delivered automatically via email on your predetermined schedule Reduce the Complexity of Facility Security • Eliminate local servers and software by shifting operational workload to our proven cloud solution • Reduce business risk with our high - availability services delivered from secure, redundant data centers • Add and delete services on demand from your own system control interface for added flexibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 1 of 7 6127 _-Apm GENERA UUUURR' "U5 UCESCORPOR UkUPI "' providing innovative www.gssc.net City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 • Replace fixed capital expenses and maintenance costs with on premise software and a predictable Software as a Service (SaaS) model • Automatically receive product updates to ensure your site is always secure from the latest threats. FEATURES: • Hosted access control, video and ID badging • Unlimited site, device and door capacity • Unlimited credentials and administrators • Rules -based email and text notifications • Automatic software updates • Customizable reporting engine • IT- compliant hardware and communications • SSAE -16, Safe Harbor and TRUSTe certified • Industry- standard security device compatibility BENEFITS: • Lower costs • Improved situational awareness • Increased flexibility, reliability and resiliency • Faster system deployment • Enhanced policy compliance • Future -proof functionality • Minimal IT support required • Remotely secure your site anytime, anywhere Eagle Eve Cloud -Based Video Surveillance: GSSC to install an Eagle Eye single 1080P IP camera system to monitor the exterior main entry door and main greeting service desk. The proposed system will store 30 days of video via Eagle Eyes hosted cloud based servers. The cameras live and recorded video feeds will be accessed via Eagle Eyes hosted software. The proposed access control system will include the following components: 1- Axis 1080 P exterior I P camera. 1- Axis 1080P interior camera. 1- Eagle Eye 1U rack mount I P Bridge. Supports up to 15 I P cameras and at least two days of on premise buffering. 1- Eagle Eye 4 port managed switch. 1- Wire and Wire Pull 1- Conduit and Conduit install (for wall only, exposed cable in the open ceiling) 1- Set up and programming 1- One year parts and labor guarantee. Eaale Eve Features and Benefits EAGLE EYE CLOUD BASED VIDEO MANAGEMENT SYSTEM (VMS) The Eagle Eye Security Camera VMS is a fully managed cloud video surveillance solution, delivering an end - to-end video management system that's simple to deploy and easy to use. It supports all modern browsers and works on Windows, Mac, even Linux with no plugins to install. FULLY MOBILE 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 2 of 7 6127 _-Apm GENERA UUUURR' "U5 YCESCORPOR UkUP`j "' providing innovative www.gssc.net City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 The fully functional iOS and Android applications provide complete access to live and recorded video and can also be used to install, configure and manage the system. CLOUD Eagle Eye Networks provides a cloud based, video management system. The Eagle Eye Bridge is installed on -site, connects to your cameras, records video locally, and then securely synchronizes both video and meta data to the Eagle Eye Cloud Data center. It is a robust, secure appliance specifically designed to overcome the demands of transmitting high - resolution video through the Internet. COMPREHENSIVE CAMERA SUPPORT At Eagle Eye Networks we believe that camera compatibility is important. There is no need to be locked in to a single camera vendor. Businesses need the flexibility to work with the cameras that they choose. Eagle Eye Bridges and CMVRs support ONVIF Profle S I cameras. Eagle Eye Combo Bridges and CMVRs support I as well as NTSC and PAL analog cameras. For an up to date list of all compatible cameras visit www .EagIeEyeNetworks.com/cameras. WORRY FREE MANAGEMENT All of the software in the Eagle Eye Cloud and firmware on the Eagle Eye Bridge is managed and updated by Eagle Eye Networks. The hardware is fully backed by Eagle Eye with full replacement if anything ever goes wrong. SECURITY SIMPLIFIED With Eagle Eye Complete Privacy Encryption TM, video is fully encrypted during transmission and at rest. The Eagle Eye Bridge also has no open ports to the Internet, eliminating security vulnerabilities commonly found in other systems and requiring no router or firewall adjustments. RECORDING FEATURES • Video encrypted in transit & at rest • Fully cloud managed • Intelligent Bandwidth Management with local buffering • Full frame rate on 720p & 1080p cameras • Optional audio recording SYSTEM ADMINISTRATION • 100% browser -based - no software • Centralized management • Granular user permissions • Multi site support • Point and click video sharing WEB INTERFACE& MOBILE FEATURES • Native iOS & Android apps • View live & recorded video • Compatible with all modern browsers • Motion detection with alerts • Map & floor plan display DMP Security System: GSSC to remove the existing panic alarm buttons off of the silent knight fire panel and onto a new DMP security panel. Security panel to be located within the IT room. GSSC to install 5 new wireless panic buttons at locations indicated on the plans. Proposed keypad will be located next to the alarm panel. Keypad used to cancel an alarm condition. 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 3 of 7 6127 -.Ap= GENERA UUUURR'Y 5U ,RYIU(S UURNRATkUP`j " www.gssc.net providing innovative City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 Project Exclusions: 1. Customer to supply lift to access ceiling for cable pull and exterior camera mounting if needed. Project Clarifications: Down Payment. A down payment of 30% of the project cost will be necessary to proceed if the project exceeds $5000.00 dollars. Work hours - Work Conditions - Access - Electrical Requirements: All work is to be performed during normal business hours (Monday- Friday, starting from 6:30 AM based on 8 hours) and under normal working conditions' will provide qualified labor at the job site. Idle time incurred by our employees due to the absence of required materials provided by the clients, escorts, clearances, inability to enter the workspace or other factors beyond our control, will be considered a change of contract. The customer will provide access to all areas (including escorted or restricted areas). If required, all electrical power requirements: wiring, breakers, outlets, connections, and conduit from 120 VAC source to all equipment is to be provided and installed by other. Pull strings or cords shall be used by other when installing conduit. If required, all LAN, WAN connections, including static I addresses will be provided by others. If required, all 12v/24v electric locking hardware will be provided and installed by others. GSSC assumes no responsibility for equipment supplied or installed by others. Proposal valid for (60) days of issuance, subject to written acceptance or entering a mutually acceptable subcontract or purchase order. Payment Terms: Payment is due (30) days from the date of invoice. Warranty: The following GSSC warranty is contingent upon the proper maintenance and use of the equipment and any cabling system we provide or install: All equipment listed in the proposal will be under warranty for one (1) year. Labor coverage is for one (1) year. GSSC will repair or replace any or all of our work, which is determined to be defective in its quality or material from the time of customer acceptance or its first beneficial use. Any error or omission in construction or installation of the system must be called to the attention of GSSC in writing within thirty (30) days after completion of the installation. Upon expiration of the thirty (30) days, the installation shall be considered accepted as complete by the customer. 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 4 of 7 6127 -.Ap= GENERA UUUURR' "U5 YCESCORPOR UkUP`j "' providing innovative www.gssc.net City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 The above warranty is contingent upon the proper use and maintenance of the equipment and /or any cabling system provided or installed by GSSC. The warranty shall not apply if: 1. Adjustments, repair, parts replacement of system modification, addition or deletions are accomplished by persons other than GSSC or, 2. The system is affected as the result of fire, flood, theft, vandalism, accidental damage, unusual environmental conditions inconsistent with the equipment specifications, or acts of God; or, 3. Serial numbers of decals have been modified, removed or altered. Thank You On behalf of the GSSC team, thank you for the opportunity to submit this proposal. We look forward to earning your trust and being selected as your security system integrator of choice. If you have any additional questions or require further clarifications about our proposal, please feel free to contact me directly at any time. Again, thank you, and I look forward to your acceptance. 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 5 of 7 6127 -.Ap= GENERA UUUURR' "U5 YCESCORPOR UkUPI ' "' Providing innovative www.gssc.net City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 Financial Summary $5,405.23 RDR, RP15, MULLION,MULTICLASS,LOW /HIGH,BLK KIT,2 DOOR, NETWORK,ONAIR,ENCL /PWR 12v7AH BATTERY PWR SPLY,12 /24VDC,2A,4 -FUSED OUTPUTS,UL Line Cord, 6', 3 -Wire CBL ,18- 02,NS,STR,PLEN,WHT /BLUEJKT CBL ,22- 06,SHLD,STR,PLEN,WHT/YELLOW 10 -FT CAT5E PATCH CABLE BLUE Professional Services Descripflon Per Month Brivo OnAir - 3- Door $14.00 $2,835.82 1 SWITCH,4-PORT,POE+,60W, 10/1 00,MANAGED 1 CAM, BULLET, 2.8MM,1080P,IR,WHT,EXT,M2025 -LE 200 CBL, 24- 4P,CAT5E,NS,SLD,PLEN,CMP,BLU, PER FOOT 1 CAM, MD, IP ,2MP,2.8MM,1080P,HDMI,VNDL,WHT 1 BRIDGE,2- DAY,151P CAMERA, RACK, EAGLE EYE 1 10 -FT CAT5E PATCH CABLE BLUE Professional Services Description Per Month Brivo Eagle Eye Web Services - EN- HD2 -D30 -1 $42.00 $2,047.59 QTY De cripbo'n 1 PANEL,142 (10) ZN,NET,8 DRS AC,XFMR,LG ENCL,GRY 2 12v7AH BATTERY 1 KEYPAD,THINLINE,32 CHAR,BLU LCD,WHT,DMPXT /XR 5 2 BUTTON WIRELESS HOLD -UP DEVICE 1 RCVR, WRLS, HIGHPWR ,XR PANE LS,900MHZ,2- WAY,WHT 1 DUAL BATTERY HARNESS FOR STD. BATTERY LEADS 1 SWITCH,TAMPER,PANEL,CLIP-ON W/HEADER CONN,XT/XR 1 10 -FT CAT5E PATCH CABLE BLUE Professional Services Description Per Month Intrusion Monitoring Network $22.95 Daily Communicator Test 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 6 of 7 $3.00 6127 -.Ap= GENERA UUUURRYUU YCES CORPO R UkUPI " www.gssc.net Prepared By: Robert Kilian Office: 952 - 858 -5068 Email: robertk @gssc.net providing innovative City of Shorewood - City Hall Proposal #: 11306 -2 -0 Date: May 21, 2019 Purchase Price, Excluding Taxes: Estimated Additional Taxes: Purchase IPiriice,„ Illinclludiiing Estimated Addfloinai "Taxes: Deposit Due in Advance: Balance Due Upon Completion: ddiifloi wall IPilrofessiioinall Services Ipeir IMointlh: 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 7 of 7 $10,288.64 $121.63 ;10, „410 „27 $3,123.08 $7,287.19 6127 -.Ap= GENERA UUUURRY SIUIPNU(SUURPORATVIII ", www.gssc.net Providing innovative Proposal #: 11363 -2 -0 Date: May 21, 2019 Brivo Access Control -Eagle Eye CCTV- DMP Security - Securty Enhancements for City of Shorewood - Community Event Center Prepared For: Larry Brown City of Shorewood - Public Works Facility 5735 Country Club Road Shorewood, MN 55331 Phone:(952) 960 -7900 Fax: Email: Ibrown @shorewoodpw.com Prepared By: Robert Kilian GSSC 9110 Meadowview Road Minneapolis, MN 55425 Phone: 952 - 858 -5068 Cell: 612- 702 -7275 Email: robertk @gssc.net Corporate Headquarters 9,110 Meadomiew (Road 11 Minneapolis, MN 55425 m 800.294.2,158 11 952.858.5090 w, Fax 952.858.5050 m www.gssc.net 6127 _-Apm GENERA UUUURR' "U5 UCESCORPOR UkUPI "' providing innovative www.gssc.net Site: City of Shorewood - Community Event Center 5735 Country Club Road Shorewood, MN 55331 City of Shorewood - Community Event Center Proposal #: 11363 -2 -0 Date: May 21, 2019 Scope Of Work Brivo Cloud -Based Access Control System: GSSC to install a Brivo 1 door access control system. The proposed system will be administered via Brivo's hosted cloud based software. I he IDrolposed access control) systa iin wlill inch.ide the foIHow�ng coinponents and seiry ce& 1- Pull a new access control card reader cable to the exterior main entry door for the new card reader. 1- 2 door Brivo access control panel. 1- Battery for the access control panel. 1- HID multiclass proximity readers (Card readers will allow the South Lake Park Police Departments cards to work on the system if desired. 1- Lock power supply with battery back up. 1- Electronic door locking hardware for one door. 1- Cable and conduit. 1- System programming and testing. 1- One year parts and labor guarantee. I..IIhe Droposed access cointroll e eteiin wlill nclhide the folHowlng coinpnonent&_ 1- Axis 1080P interior camera. 1- Eagle Eye 1U rack mount I P Bridge. Supports up to 15 I P cameras and at least two days of on premise buffering. 1- Eagle Eye 4 port managed switch. 1- Wire and Wire Pull 1- Conduit and Conduit install (for wall only, exposed cable in the open ceiling) 1- Set up and programming 1- One year parts and labor guarantee. C)iro)ect III'; xclllasliiour s: 1. Customer to supply lift to access ceiling for cable pull and exterior camera mounting if needed. Brivo Features and Benefits: CLOUD -BASED ACCESS CONTROL AND VIDEO SURVEILLANCE PLATFORM Brivo OnAir® is a suite of products comprised of our award - winning cloud platform and a complementary array of on premise physical security control devices. System programming and management is accomplished through a standard web browser logged into your Brivo OnAir account. 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 1 of 6 6127 -.Ap= GENERA UUUURR' "U5 UCESCORPOR UkUPI "' providing innovative www.gssc.net City of Shorewood - Community Event Center Proposal #: 11363 -2 -0 Date: May 21, 2019 The Brivo OnAir cloud securely communicates with our IT- compliant control devices installed at your facilities over the Internet to download operational instructions and upload event records. All event information is securely stored at commercial -grade data centers for management and reporting purposes. Brivo OnAir® Protects Your Enterprise • Cloud -based infrastructure manages physical security from one to hundreds of facilities • Remotely control and manage your site on desktop, tablet or phone • Stay informed of critical events through programmable notifications delivered in real time via email and text • Monitor live video streams from security cameras; review video clips linked to important events • Ensure compliance through customized security reports delivered automatically via email on your predetermined schedule Reduce the Complexity of Facility Security • Eliminate local servers and software by shifting operational workload to our proven cloud solution • Reduce business risk with our high - availability services delivered from secure, redundant data centers • Add and delete services on demand from your own system control interface for added flexibility • Replace fixed capital expenses and maintenance costs with on premise software and a predictable Software as a Service (SaaS) model • Automatically receive product updates to ensure your site is always secure from the latest threats. FEATURES: • Hosted access control, video and ID badging • Unlimited site, device and door capacity • Unlimited credentials and administrators • Rules -based email and text notifications • Automatic software updates • Customizable reporting engine • IT- compliant hardware and communications • SSAE -16, Safe Harbor and TRUSTe certified • Industry- standard security device compatibility BENEFITS: • Lower costs • Improved situational awareness • Increased flexibility, reliability and resiliency • Faster system deployment • Enhanced policy compliance • Future -proof functionality • Minimal IT support required • Remotely secure your site anytime, anywhere Eagle Eye Cloud -Based Video Surveillance: GSSC to install an Eagle Eye single 1080P IP camera system to monitor the exterior main entry door. The proposed system will store 30 days of video via Eagle Eyes hosted cloud based servers. The cameras live and recorded video feeds will be accessed via Eagle Eyes hosted software. Eagle Eve Features and Benefits: 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 2 of 6 6127 _-Apm GENERA UUUURR' "U5 YCESCORPOR UkUP`j "' providing innovative www.gssc.net City of Shorewood - Community Event Center Proposal #: 11363 -2 -0 Date: May 21, 2019 EAGLE EYE CLOUD BASED VIDEO MANAGEMENT SYSTEM (VMS) The Eagle Eye Security Camera VMS is a fully managed cloud video surveillance solution, delivering an end - to-end video management system that's simple to deploy and easy to use. It supports all modern browsers and works on Windows, Mac, even Linux with no plugins to install. FULLY MOBILE The fully functional iOS and Android applications provide complete access to live and recorded video and can also be used to install, configure and manage the system. CLOUD Eagle Eye Networks provides a cloud based, video management system. The Eagle Eye Bridge is installed on -site, connects to your cameras, records video locally, and then securely synchronizes both video and meta data to the Eagle Eye Cloud Data center. It is a robust, secure appliance specifically designed to overcome the demands of transmitting high - resolution video through the Internet. COMPREHENSIVE CAMERA SUPPORT At Eagle Eye Networks we believe that camera compatibility is important. There is no need to be locked in to a single camera vendor. Businesses need the flexibility to work with the cameras that they choose. Eagle Eye Bridges and CMVRs support ONVIF Profle S I cameras. Eagle Eye Combo Bridges and CMVRs support I as well as NTSC and PAL analog cameras. For an up to date list of all compatible cameras visit www .EagIeEyeNetworks.com/cameras. WORRY FREE MANAGEMENT All of the software in the Eagle Eye Cloud and firmware on the Eagle Eye Bridge is managed and updated by Eagle Eye Networks. The hardware is fully backed by Eagle Eye with full replacement if anything ever goes wrong. SECURITY SIMPLIFIED With Eagle Eye Complete Privacy Encryption TM, video is fully encrypted during transmission and at rest. The Eagle Eye Bridge also has no open ports to the Internet, eliminating security vulnerabilities commonly found in other systems and requiring no router or firewall adjustments. RECORDING FEATURES • Video encrypted in transit & at rest • Fully cloud managed • Intelligent Bandwidth Management with local buffering • Full frame rate on 720p & 1080p cameras • Optional audio recording SYSTEM ADMINISTRATION • 100% browser -based - no software • Centralized management • Granular user permissions • Multi site support • Point and click video sharing WEB INTERFACE& MOBILE FEATURES • Native iOS & Android apps • View live & recorded video • Compatible with all modern browsers • Motion detection with alerts • Map & floor plan display 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 3 of 6 6127 -.Ap= GENERA UUUURR'Y 5U ,RYIU(S UURNRATkUP`j " www.gssc.net Project Clarifications: providing innovative City of Shorewood - Community Event Center Proposal #: 11363 -2 -0 Date: May 21, 2019 Down Payment. A down payment of 30% of the project cost will be necessary to proceed if the project exceeds $5000.00 dollars. Work hours - Work Conditions - Access - Electrical Requirements: All work is to be performed during normal business hours (Monday- Friday, starting from 6:30 AM based on 8 hours) and under normal working conditions' will provide qualified labor at the job site. Idle time incurred by our employees due to the absence of required materials provided by the clients, escorts, clearances, inability to enter the workspace or other factors beyond our control, will be considered a change of contract. The customer will provide access to all areas (including escorted or restricted areas). If required, all electrical power requirements: wiring, breakers, outlets, connections, and conduit from 120 VAC source to all equipment is to be provided and installed by other. Pull strings or cords shall be used by other when installing conduit. If required, all LAN, WAN connections, including static I addresses will be provided by others. If required, all 12v/24v electric locking hardware will be provided and installed by others. GSSC assumes no responsibility for equipment supplied or installed by others. Proposal valid for (60) days of issuance, subject to written acceptance or entering a mutually acceptable subcontract or purchase order. Payment Terms: Payment is due (30) days from the date of invoice. Warranty: The following GSSC warranty is contingent upon the proper maintenance and use of the equipment and any cabling system we provide or install: All equipment listed in the proposal will be under warranty for one (1) year. Labor coverage is for one (1) year. GSSC will repair or replace any or all of our work, which is determined to be defective in its quality or material from the time of customer acceptance or its first beneficial use. Any error or omission in construction or installation of the system must be called to the attention of GSSC in writing within thirty (30) days after completion of the installation. Upon expiration of the thirty (30) days, the installation shall be considered accepted as complete by the customer. The above warranty is contingent upon the proper use and maintenance of the equipment and /or any cabling system provided or installed by GSSC. 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 4 of 6 6127 -.Ap= GENERA UUUURR'Y 5U 'PNCIIS UUI NRAT UP`j " www.gssc.net providing innovative City of Shorewood - Community Event Center Proposal #: 11363 -2 -0 Date: May 21, 2019 The warranty shall not apply if: 1. Adjustments, repair, parts replacement of system modification, addition or deletions are accomplished by persons other than GSSC or, 2. The system is affected as the result of fire, flood, theft, vandalism, accidental damage, unusual environmental conditions inconsistent with the equipment specifications, or acts of God; or, 3. Serial numbers of decals have been modified, removed or altered. Thank You On behalf of the GSSC team, thank you for the opportunity to submit this proposal. We look forward to earning your trust and being selected as your security system integrator of choice. If you have any additional questions or require further clarifications about our proposal, please feel free to contact me directly at any time. Again, thank you, and I look forward to your acceptance. 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 5 of 6 6127 -.Ap= GENERA UUUURRY SI�IPNCIIS UUI NRAT III ", www.gssc.net Providing innovative City of Shorewood - Community Event Center Proposal #: 11363 -2 -0 Date: May 21, 2019 Financial Summary $5,910.48 RDR, RP15, MULLION,MULTICLASS,LOW /HIGH,BLK KIT,2 DOOR, NETWORK,ONAIR,ENCL /PWR PWR SPLY,12 /24VDC,2A,4 -FUSED OUTPUTS,UL Line Cord, 6', 3 -Wire 12v7AH BATTERY CBL ,18- 02,NS,STR,PLEN,WHT /BLUEJKT CBL ,22- 06,SHLD,STR,PLEN,WHT/YELLOW Professional Services Description Per Month Brivo OnAir- 1- Door _ _ _ _ $14.00 $2,068.42 1 SWITCH ,4- PORT,POE +,60W,10 /100,MANAGED 200 CBL, 24- 4P,CAT5E,NS,SLD,PLEN,CMP,BLU, PER FOOT 1 CAM, MD, IP ,2MP,2.8MM,1080P,HDMI,VNDL,WHT 1 PKG,CONN,CAT5E, EZ-RJ45,MALE, NETWORK, 1 5PC 1 BRIDGE,2- DAY,151P CAMERA, RACK, EAGLE EYE Professional Services Description Per Month Brivo Eagle Eye Web Services - EN- HD2 -D30 -1 $21.00 Purchase Price, Excluding Taxes: Estimated Additional Taxes: Purchase IPirii e,, Illindludiiing Estimated Addfloinail "Taxes: Deposit Due in Advance: Balance Due Upon Completion: ddiifloi wall IPilrofessiioinall Services Ipeir IMointlh: 9110 Meadowview Road, Minneapolis, MN 55425 1 Phone: 952.858.5000 1 Fax 952.858.5051 EOE /Equal Opportunity Employer Page 6 of 6 $7,978.90 $96.17 8,075.07 $2,422.52 $5,652.55 mom I M M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C. . . . . . . . . . . . . . i. . . . t . . . . . . . . . . . . . . . . . . . . . o . . . . . . . . . . f . . . . . . . . . . . . S . . . . . . . . . . . . . h . . . . . . . . . . o . . . . . . . . . . . r. . . . . . e. . . . . . . . . . . w . . . . . . . . . . . . . . o . . . . . . . . . . o. . . . . . . . . . . d . . . . . . . . . . . . . . . . . C . . . . . . . . . . . . . o . . . . . . . . . . . u. . . . . . . . . . . n . . . . . . . . . . c . . . . . . . . . . i. . . . . l . . . . . . . . . . Meeting . . . . . . . Item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title /Subject: Meeting Date: Election Judge Compensation Rates Monday, July 22, 2019 2F MEETING Prepared by: Sandie Thone, City Clerk TYPE Reviewed by: Brenda Pricco, Deputy Clerk Regular Attachments: Resolution Meeting Policy Consideration: Pursuant to MN State Statutes election judges are entitled to be paid at least the prevailing minimum wage for their work, but may choose to serve on a volunteer basis if desired. The rate of pay is established by the municipality, county or school district in which the judge is serving. Background: The city has a need for citizens to serve as election judges. This need will include three elections in 2020; 1) Presidential Primary, 2) Primary, and 3) General. The position titles and compensation rates have not been reviewed since 2016 and are currently at $9.50 to $11.00. The city did receive two complaints from election judges serving in 2018 regarding low compensation rates. A review and comparison study of 2018 election compensation rates in the metro area was performed resulting in the following findings: Title Compensation Rate Minneapolis All Judges $15.75 / hour Northfield Head Judge $13.50 / hour Brooklyn Center All Judges $13.00 / hour Bloomington Head Judge $13.00 / hour Rochester All Judges $12.00 / hour Northfield Election Judge $11.50 / hour Bloomington Election Judge $11.25 / hour Bloomington Student Judge $10.00 / hour I would expect many of these city rates to be increased for the 2020 election. Staff is respectfully recommending Shorewood Election Judge compensation rates as follows: Head Judge Election Judge Student Judge $13.00 / hour $12.00 / hour $10.00 / hour Action Requested: Motion, second and simple majority vote required. Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy environment, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19- A RESOLUTION APPROVING ELECTION JUDGE COMPENSATION RATES WHEREAS, the City has a need for citizens to serve as election judges in the presidential primary, the primary, and general elections; and WHEREAS, the position titles and compensation rates for election judges have not been reviewed or updated since 2016; and WHEREAS, staff has reviewed current Shorewood compensation rates in comparison to other metro area city election judge compensation rates and reviewed MN Secretary of State guidelines and recommendations to ensure appropriateness; and WHEREAS, pursuant to MN Statutes election judges are entitled to be paid at least the prevailing Minnesota minimum wage for their work, but may choose to serve on a volunteer basis if desired and the rate of pay is established by the municipality. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows- That the City of Shorewood will establish the following election judge positions and hourly compensation rates, beginning with the year 2020 elections, for those individuals who serve as judges for the presidential primary, the primary, and general elections: Head Judge Election Judge Student Judge $13.00 / hour $12.00 / hour $10.00 / hour ADOPTED by the City Council of the City of Shorewood this 22nd day of July, 2019. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk V 2G MEETING TYPE City of Shorewood City Council Regular Meeting Title / Subject: Accept Proposal for Repairs to the Fire Suppression System for City Hall Meeting Date: July 22, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Proposal Policy Consideration: None. Background: On July 3, 2019, the Excelsior Fire District responded to an alarm at City Hall indicating that the attic or "Dry system" had been activated and filled with water. Normally, unheated spaces such as attics are fitted with a dry system that is kept under air pressure by means of an air compressor. An air -water valve rests at the head of the dry system and allows water to fill the system, when there is a reduction of air pressure. This typically occurs when there is a fire and a sprinkler head "pops" due to heat that causes the air pressure to drop in the system, thereby allowing the system to fill with water. The filling of a system may also occur when a pipe leaks, or the air compressor fails to keep the system under pressure. The latter is the case here. The air compressor was found to have seized up and is in need of replacement. Summit Companies has provided a proposal, as shown in Attachment 1, to provide an industrial air compressor, wiring, and re- piping for installation of a new compressor. Total costs of labor and materials is $2,250. Financial or Budget Considerations: Funds exist within the normal operating budget for such repair items. Recommendation /Action Requested: Staff is recommending approval of a motion which accepts the proposal from Summit Companies for an amount of $2,250 for repairs to the fire suppression system at City Hall. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 COMPANIES FIRE • LIFE SArET'Y- CONSULTING - MEC.HAN]CAL. Proposal and Contract Summit Companies ( "Summit ") makes the following proposal (the "Proposal') Date of Proposal: 07/12/2019 Proposal Submitted To: City Of Shorewood Address: Attention: Larry Brown Email: lbrown @shorwoodpw.com Regarding: Fire Protection Proposal Project Name: City Of Shorewood Address: 5755 Country Club Rd Shorewood, MN 55331 Site visit - YES ❑ NO ❑ Phone: 952- 406 -1533 SCOPE OF WORK Replace air compressor. We were out on an emergency service call on 7/3/2019. Found that the air compressor on site was seized. We put in a temp air compressor and put system back in service. • Air compressor on dry system Replace with new C -Aire S300 air compressor. • Includes vibration pads, tank drain kit, and flexible connection. • Electrical wiring is included. EXCLUSIONS • Underground water supply and testing of water supply. • Painting and patching. • Overtime or after hours labor • Electrical wiring (tamper switches, flow switches, horn /strobes, alarm, alarm panel, etc.). Proposed Price: $2,250.00 ATTACHMENT 1 PROPOSAL CORPORATE 575 WNNEI- VAHA AVE. W I ST. PAUL, MN 55103 TEL (651) 251 -1880 I FAX (651 ) 251 -18.79 'WWW.SUIMMITCOUS.COM DULUTH, MN ROCHESTER, MN ST, CLOUD, .. MN Des MODIFIES„ IA IOWA CITY, IA OTTUMWA, IA TEL (21 8) 740 -4412 TEL (507) 2.80-0622 TEL (320) 2,57 -6390 TEL (515) 867 -2424 TEL (3 19) 565 -4330 TEL (641) 682-4749 rAX (21 8) 740-4413 rAX (507) 260 -0577 rAx (320) 257 -6392 rAX (5 15) 867 -2425 rAX (31 9) 665 -4331 raX (641) 582 -6462 AN EQUAL OPPORTUNgTy EMPLOYER Completion of the Project: Summit offers to provide to Owner the equipment, supplies and materials, as well as the design and installation services and labor to complete the Project, as described in the Specifications. This Proposal shall be null and void if not signed and returned within 30 days of the proposal date. Summit reserves the right to adjust all prices based on the cost of materials at the time this Proposal is accepted by Owner, due to the volatility in the steel market. In order to guarantee pricing, Owner may be required to pay for materials at the time of acceptance of this Proposal. General Conditions: The General Conditions attached to this Proposal are a part of this Proposal. Upon acceptance of this Proposal by Owner, the General Conditions will be a part of the contract between Summit and Owner. SUMMIT COMPANIES: By: Signature Corey Schoenrock Print Name Service Sales Summit Companies Y.(i)sLini nitcoLis.corn Phone: (651) 288 -0667 OWNER ACCEPTANCE OF PROPOSAL Summit's Proposal is hereby accepted and agreed to by Owner. Owner acknowledges that Owner received and read the Proposal and the attached General Conditions. Upon acceptance by Owner, this Proposal, along with the attached General Conditions, will be a binding contract between Summit and Owner. OWNER: By: Signature Print Name Date SUMMIT COMPANIES PROPOSAL AND CONTRACT GENERAL CONDITIONS These General Conditions are attached to and made a part of the Summit Proposal and Contract to which they are attached (collectively, the "Contract ") as if fully set forth on the front page of the Contract. As used in these General Conditions, "Summit," "Owner," "Project," and "Contract Price" shall have the same meanings as those terms have in the Contract. 1. Payment. Owner agrees to pay the Contract Price for the Project as and when required in the Contract. If Owner fails to pay the Contract Price, or any installment thereof, within ten (10) days after the date the same is due and payable, Owner shall automatically be assessed and shall pay a late charge equivalent to three percent (3 %) of the amount of such late payment, together with interest on such late payment at the lower of the maximum rate allowed by applicable law or the rate of eighteen percent (18 %) per annum. 2. Changes. Except for substitutions, as described below in this paragraph, any alteration or modification to the Project must be documented and approved by Summit and Owner by a written change order signed by Summit and Owner. Summit reserves the right to require Owner to pay for all change order items (labor, equipment and any other materials) at the time of signing the change order. In the event of discontinuations, changes or the unavailability of specific equipment or materials described in the Specifications, Summit will have the right to substitute equipment and materials with substantially similar quality and features; provided, however, that if the replacement items are more expensive, then Summit shall notify Owner and Owner may elect whether to pay the additional expense (as an increase to the Contract Price) or to modify the Proposal to include less expensive items, if available, that would not increase the Contract Price. Limited Warranty. All materials and labor supplied by Summit will be warranted for one (1) year from the date of completion of the Project. Upon request, Summit will supply a signed warranty letter to Owner, which states the completion date of the Project and the warranty termination date. Certain equipment may include manufacturer's warranties. Summit provides no additional warranty on such equipment. Owner shall have the right to seek enforcement of any such manufacturer's warranty. Summit shall have no obligation to seek enforcement of any such manufacturer's warranty against the manufacturer. Any labor or other services requested by Owner of Summit in connection with Summit's warranty after the one (1) year warranty termination date shall be paid by Owner to Summit based on Summit's standard fees and charges at the time. No other express or implied warranties are made by Summit. Summit's warranty shall not apply with respect to misuse, abuse or any use that is not in conformity with all applicable specifications and instructions. Except as specifically set forth in this Contract, Summit, and /or its agents and representatives makes no warranty or representation, express or implied, with respect to use, construction standards, workmanship, materials, merchantability or fitness for a particular purpose. 4. Taxes. Any taxes or other governmental charges related to the Project shall be paid by Owner to Summit and shall be in addition to the Contract Price. In addition, if any fees or permits (such as one or more building permits) are required in connection with the Project, Owner shall secure and pay for any such fees and permits, the cost of which shall be in addition to the Contract Price 5. Unavoidable Delays. To the extent any time period for performance by Summit applies, Summit shall not be responsible for any delays due to federal, state or municipal actions or regulations, strikes or other labor shortages, equipment or other materials delays or shortages, acts or omissions of Owner, or any other events or causes beyond the control of Summit. 6. Access. Owner shall allow Summit to have reasonable access to the job site to allow the completion of the Project on the dates and at the times requested by Summit personnel. 7. Risk of Loss. Risk of loss shall pass to Owner at the time the equipment and other materials that are part of the Project are delivered to the job site. This means that, for example, in the event of damage or destruction due to casualty, or in the event of theft, Owner shall be responsible for payment for such equipment and materials even if the Project has not been completed. Title to the equipment and other materials shall be held by Summit until payment in full of the Contract Price, at which time title shall pass to Owner. Summit shall have the right to remove the equipment and other materials that are a part of the Project if payment of the full Contract Price is not made by Owner immediately upon completion of the Project. That right shall be in addition to, and not in limitation of, Summit other rights and remedies. 8. MECHANIC LIEN NOTICE. YOU ARE ENTITLED UNDER MINNESOTA LAW TO THE FOLLOWING NOTICE: (a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THEIR CONTRIBUTIONS. (b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE." Limitation of Liabilitv and Remedies. The Project is not an insurance policy or a substitute for an insurance policy. In the event of any breach, default or negligence by Summit under this Contract, Owner agrees that the maximum liability of Summit shall not exceed an amount equal to the Contract Price. Owner expressly waives any right to make any claim in excess of that amount. Further, Owner waives any right to any claims for punitive, exemplary or consequential damages. Owner shall provide Summit with reasonable notice of any claim and a reasonable opportunity to cure the alleged breach or default. Owner shall indemnify, defend and hold Summit harmless from and against claims, actions, costs and expenses, including reasonable legal fees and costs, arising out of any injury, death or damage occurring on or about the job site unless caused by the gross negligence or willful misconduct of Summit. 10. Owner's Failure to Pay. If Owner fails to pay any amount due to Summit as and when required, Summit shall have the right, but not the obligation, to immediately stop work on the Project and Summit may pursue any and all available remedies, including the right to place a lien against the Project site. In addition, Owner shall be obligated to reimburse Summit for reasonable legal fees and costs incurred by Summit in the enforcement of this Contract. 11. Binding Arbitration Agreement. Except as otherwise set forth in Section 10 above, in the event of any dispute between Owner and Summit, whether during the performance of the work and services contemplated under this Contract or after, Owner and Summit agree to negotiate in good faith towards the resolution of the dispute. If Owner and Summit are unable to resolve the dispute within twenty (20) days after the date the dispute arises, then Owner and Summit agree to resolve the dispute through binding arbitration. All disputes arising out of or relating to this Contract including, without limitation, claims relating to the formation, performance or interpretation of this Contract, and claims of negligence, breach of contract and breach of warranty, which are not resolved either through direct negotiation as provided above, shall be resolved by binding arbitration under the Construction Industry Arbitration Rules of the American Arbitration Association then in effect. This arbitration agreement will be governed by the Federal Arbitration Act and the Minnesota Uniform Arbitration Act. Arbitration will be commenced by written demand for arbitration filed with the American Arbitration Association and the notice of filing, together with a copy of the written demand for arbitration, be provided to the other party in accordance with the notice provisions of this Contract. However, no arbitration or legal action will be commenced following expiration of the application statute of limitations or repose. Judgment on the arbitration award will be confirmed in any court with jurisdiction. Owner and Summit agree that any subcontractor, material supplier, or sub - subcontractor may be made a party to the arbitration proceeding. Venue for the arbitration will be Ramsey County, Minnesota. Summit expressly reserves all mechanics lien rights under Chapter 514 of the Minnesota Statutes and may take such other legal action as is needed to perfect such rights. The provisions contained in this paragraph will survive the completion of construction and termination of this Contract. 12. Miscellaneous. The headings used herein are for convenience only and are not to be used in interpreting this Contract. This Contract shall be construed, enforced and interpreted under the laws of the State of Minnesota. This Contract may not be modified, amended or changed orally, but only by an agreement in writing signed by the parties hereto. Neither party shall be deemed to have waived any rights under this Contract unless such waiver is given in writing and signed by such party. If any provision of this Contract is invalid or unenforceable, such provision shall be deemed to be modified to be within the limits of enforceability or validity, if feasible; however, if the offending provision cannot be so modified, it shall be stricken and all other provisions of this Contract in all other respects shall remain valid and enforceable. This Contract is not assignable by Owner. This Contract is the entire agreement between the parties regarding the subject matter of this Contract; any prior or simultaneous oral or written agreement regarding the subject matter hereof is superseded by this Contract. V 2H MEETING TYPE City of Shorewood City Council Regular Meeting Title / Subject: Accept Contract for Uniforms and Shop Supplies for Public Works Meeting Date: July 22, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Proposal and Contract Policy Consideration: None. Background: Due to ongoing unresolved performance issues with the current vendor who supplies uniforms, building mats, shop towels and laundering services for the department, staff solicited information from three other vendors. The preferred vendor is Unifirst, who happens to be the state contract vendor under the Cooperative Purchasing Venture (CPV) that permits cities and other agencies to participate in the competitively bid contracts for the State of Minnesota. A proposal and contract, under the state contract is attached as Attachment 1. Under the preferred gold plan, the City costs would be $75.75 per week for uniforms for the entire crew, plus $29.00 per week for mats and shop supplies for a total of $104.75 per week or $419.00 per month. This pricing represents a 14% savings from the current vendor. Therefore, staff is recommending approval. Financial or Budget Considerations: Funds exist within the normal operating budget for such repair items. Recommendation /Action Requested: Staff is recommending approval of a motion which accepts the Contract and Proposal from Unifirst for uniforms, building, and shop supplies. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 May 29, 2019 UniFirst Service Proposal For. UniFirst A I of 1 . 1 1 1 Mimix Rip Stop -Shirt (SS or LS) 99 Cargo Pant /Flat Front Pant 99 Coverall 3 Silver Uniform Option UniFirst Rip -Stop Shirt (SS or LS) 99 Cargo Pant /Flat Front Pant 99 Coverall 3 Bronze Uniform Option Standard Uniform Shirt (SS or LS) 99 Cargo Pant /Flat Front Pant 99 Coverall 3 $0.350 $34.65 $0.350 $34.65 $0.500 $1.50 Weekly Uniform Total $70.80 $0.290 $28.71 $0.350 $34.65 $0.500 $1.50 Weekly Uniform Total $64.86 Shop Rags (2 Bags) - 3x10 Mat 4x6 Mat DEFE Delivery Energy Fuel & Environment 100 $0.090 $9.00 2 $3.500 $7.00 1 $3.000 $3.00 $10.00 Facility Service Weekly Total $29.00 PAGE 1 OF 2 I MP, NEW ACCOUNT El UniFirst INSTALLATION DATE CUSTOMER SERVICE AGREEMENT COMPANY NAME (Customer) ADDRESS LOC. NO. _ ROUTE NO DATE EXISTING ACCOUNT ❑ MM /DD/YyYy PHONE SIC /NAICS The undersigned (the "CUSTOMER ") orders from UniFirst Corporation and/or UniFirst Holdings, Inc. d.b.a. UniFirst and /or UniFirst Canada LTD. ( "UNIFIRST ") the rental service(s) at the prices and upon the conditions outlined: CHARGE AMOUNT MERCHANDISE fgj- SERVICED JO Company emblem per piece O Direct Embroidery: Wearer name per piece Company name per piece ITEM DESCRIPTION LOST PRODUCT MERCH. BUYOUT WEEKS BETWEEN DELIVERY NO. OF PERSONS/ ISSUE PER PERSON TOTAL NO. OF CHANGES/ PIECES PRICE PER CHANGE/ PIECE STANDARD/ NON- STANDARD' TOTAL FULL SERVICE TOTAL VAL -U -LEASE z Minimum weekly charge applies, equal to 75% of the initial weekly install value. CHARGE AMOUNT Garment preparation per piece fgj- Name emblem per piece JO Company emblem per piece O Direct Embroidery: Wearer name per piece Company name per piece V. G DEFE (See description on reverse side) — Non -stock sizes per piece 2 V 'v Special cuts per piece Restock/Exchange per piece Q O Automatic Wiper Replacement V. G Automatic Linen Replacement — PAYMENT TERMS: C.O.D. 0 E.F.T. 8 Approved Charge' ❑ Approved charge: CUSTOMER agrees to make payments within 30 days The undersigned agrees to all Customer Service Agreement Terms above of invoice receipt. A late charge of 1 V2% per month (189'0 per year) for any and on Page 2' and attests to have the authority to execute for the named amount in arrears may be applied.' CUSTOMER and to approve use of any personalization - including logos or brand identities - that has been requested. SALES REP: ACCEPTED: ,G X SALES REP Print Name) DATE CUSTOMER (Signature) DATE ACCEPTED': SC LOCATION MANAGER [Signature) DATE CUSTOMER IPnnt Name and Tidel LOCATION MANAGER a'nnt Name and Title) EMAIL ' Out -sizes of otherwise Standard Merchandise are deemed !o be Ncn- Standard Merchandise. ' AII retu•neo checks and declined credNdebit cards subject to 635 processing fee. z Merchandise which is Mal- LLLeased ,s not cleaned by Un)Frst. ' Ihis Agreeme,t is efface- only upon acceptance try Un)hist Location Manager. a Charge status contingent upon continuing credit worthiness and may be •evoked at UnIFIrst'3 discretion. A Customer Service Ag Service ce Agreement Page 2 must be signed by CUSTOMER and must accompany all PRINT & SIGN (3) COPIES ON LEGAL -SIZE (8' /2" X 14 -) PAPER: ❑ CORPORATE OFFICE COPY ❑ DIVISION COPY ❑ CUSTOMER COPY Fa,m at2E3R 05/13 R-009 PAGE 2OF2 CUSTOMER SERVICE AGREEMENTTERMS REQUIREMENTS SUPPLIED. The Customer orders from UniFirst Corp. ( "UniFirst ") rental and related services for all of Customer's requirements for garments and other items ( "Merchandise ") of the type listed on the reverse, at the prices and upon the terms and conditions outlined. Additional Merchandise requested by Customer, verbally or in writing, will also be covered by this Agreement. All rental Merchandise supplied to Customer remains the property of UniFirst. Customer warrants that it is not subject to, and that this Agreement does not interfere or conflict with, any existing agreement for the supply of the Merchandise or services covered. PERFORMANCE GUARANTEE. UNIFIRST GUARANTEES TO DELIVER HIGH QUALITY SERVICE AT ALL TIMES. All items of Merchandise cleaned, finished, inspected, repaired and delivered by UniFirst will meet or exceed its quality standards, or non - conforming items will be replaced by the next scheduled delivery day at no cost to Customer. Items of rental Merchandise requiring replacement due to normal wear and tearwill be replaced at no cost to Customer, save for any applicable personals anon and set -up charges_ Customer expressly waives the right to terminate this Agreement during the initial term or any extension thereof for deficiencies in services and or quality of ryiarchandise unless: (1) complaints are first made in writing to UniFirst which set forth the precise nature of any deficiencies; (2) UniFirst is afforded at least sixtq"(6g}deyato correct any deficiencies complained of; and (3) UniFirst fails to correct those deficiencies complained of within sixty (60) days. In the event Customer complies with the foregoing and UniFirst fails to correct such deficiencies, Customer may terminate this Agreement by written notice to UniFirst; providing that all previous balances due UniFirst have been paid in full and that all other conditions to terminate have been satisfied. Any delay or interruption of the service provided for in this Agreement, by reason of acts of God, fires, explosions. strikes or other industrial disturbances, or any other cause not within the control of UniFirst, shall not be deemed a breach or violation of this Agreement. TERM AND RENEWAL. This Agreement is effective when signed by both the Customer and UniFirst Location Manager and continues in effect for 60 months after installation of Merchandise (for new customers) or of any renewal date. Thts4ig=ment will be renewed automats r 1%Wltople s, r rtT - ne PRICES AND PAYMENTS. All charges are based upon the total Merchandise covered by this Agreement and may change as the amount of such Merchandise is increased or decreased. Any Merchandise payments required pursuant to this Agreement will be at UniFirst's list replacement prices) then in effect. If an authorized Customer representative is not available to receive and acknowledge delivery of Merchandise, Customer authorizes UniFirst to make delivery and assumes responsibility for related charges/ invoices. On an annual basis. the prices then in effect will be increased by the greater of the annual percent increase in the Consumer Price Index - All Urban Consumers, Series ID: CUUROOOOSAG, other goods and services or by 5 %. Additional price increases and other charges may be imposed by separate written notice or by notation on Customer's invoice. Customer may, however, decline such additional increases or charges by notifying UniFirst in writing within ten days after receipt of such notice or notation. Prices are based on fifty -two weeks of service per year. Customer agrees to pay all charges on receipt of invoice or, if a pre - approved charge customer, per standard terns. A late charge of 1 1/2% per month (18% per year) will be added to all amounts not paid within thirty days of invoice. If Customer fails to make timely payment, UniFirst, may at any time and in its sole discretion, terminate this Agreement by giving written notice to Customer, whether or not UniFirst has previously strictly enforced Customer's obligation to make timely payments. Customer agrees to pay, and will pay, all applicable sales, use, personal property and other taxes and assessments arising out of this Agreement. DEFE CHARGE. Customer's invoices may include a DEFE charge to cover all or portions of certain expenses including: D = DELIVERY, or expenses associated with the actual delivery of services and products to customers' places of business, primarily Route Sales Representative commissions, management salaries, vehicle depreciation, equipment maintenance, insurance, road use charges and local access fees. E = ENVIRONMENTAL, or expenses (past, present and future) UniFirst absorbs related to wastewater testing, purification, effluent control, solids disposal, supplies and equipment for pollution controls and energy conservation and overall regulatory compliance. F = FUEL, or the gas, diesel fuel, oil and lubricant expenses associated with keeping UniFirst's fleet vehicles on the road and servicing its customers. E = ENERGY, primarily the natural gas UniFirst uses to run boilers and gas dryers, plus other local utility charges. MERCHANDISE. Customer acknowledges that Merchandise supplied is for general occupational use and, except as expressly specified below, affords no special user protections. Flame Resistant. If the Merchandise supplied is designated as flame resistant ( "FR "), it is intended only to prevent the ignition and burning of fabric away from the point of high heat impingement and to be sett - extinguishing upon removal of the ignition source. FR garments will not provide significant protection from bums in the immediate area of high heat contact, due to thermal transfer through the fabric and/or destruction of the fabric in the area of such exposure. FR garments are designed for continuous wear as only a secondary level of protection. Primary protection is still required for work activities where direct or significant exposure to heat or open flame is likely to occur. Visibility. If the Merchandise supplied is visibility wear, it is intended to provide improved conspicuity of the wearer under daylight conditions and when illuminated by a light source of sufficient candlepower at night. It is Customer's responsibility to determine the level of conspicuity needed by wearers under specific work conditions. Further, Customer agrees that the garments alone do not ensure conspicuity of the wearer and that additional safety precautions may be necessary. The garments supplied satisfied particular Class 1, Class II or Class III ANSUSEA standards only when they were new and unused and only if so labeled. Customer acknowledges that usage and laundering of visibility Merchandise will adversely affect its conspicuity. HealthcarelFood- Related. Healthcare and food- related customers acknowledge that (1) UniFirst does not guarantee or warrant that the Merchandise selected by Customer or that processed garments delivered by UniFirst will be appropriate or sufficient to provide a hygienic level adequate for Customer's needs, and (2) optional poly- bagging' is recommended to reduce the risk of cross- contamination of Merchandise and the failure to utilize such service may adversely affect the efficacy of UniFirst's hygienic cleaning process. (' Poly -bag services incur additional charges.) Customer agrees to notify all employees that the Merchandise is for general occupational use and, except for FR or visibility garments, affords no special wearer protections. Customer further agrees to notify all employees who will be wearing FR or visibility garments that such garments provide only limited protection as set forth herein and only under certain conditions. In addition, Customer acknowledges that (1) Customer has unilaterally and independently determined and selected the nature, style, performance characteristics, number of changes and scope of all Merchandise to be used and the appropriateness of such Merchandise for Customer's specific needs or intended uses, (2) UniFirst does not have any obligation to advise, and has not advised. Customer concerning the fitness or suitability of the Merchandise for Customers intended use, (3) UniFirst makes no representation, warranty or covenant regarding the performance of the Merchandise (including without limitation FR and visibility garments), and (4) UniFirst shall in no way be responsible or liable for any injury or harts suffered by any Customer employees while wearing or using any Merchandise. Customer agrees to indemnify and hold harmless UniFirst and its employees and agents from and against all claims, injuries or damages to any person or property resulting from Customer's or Customer's employee use of the Merchandise, whether or not such claims, injuries or damages arise from any alleged defects in the Merchandise. Customer agrees not to contaminate any Merchandise with asbestos, heavy metals, solvents, inks or other hazardous or toxic substances ( "Contaminants "). Customer agrees to pay UniFirst for all Merchandise that is lost, stolen. damaged or abused beyond repair. If any Merchandise supplied hereunder is Merchandise that (1) UniFirst does not stock forwhatever reason (including due to style, color, size or brand), (2) Consists of non - UniFirst manufactured or customized FR garments, or (3) consists of garments that have been permanently personalized (in all cases known as "Non- Standard Merchandise"), then, upon the discontinuance of any service hereunder at any time for any reason, including expiration, termination, or cancellation of this Agreement, with or without cause, deletion of any Non - Standard Merchandise from Customer's service program, or due to employee reductions (in each case a "Discontinuance of Service"), Customer will purchase at the time of such Discontinuance of Service all affected Non - Standard Merchandise items then in UniFirst's inventory (in- service, shelf, as well as any manufacturer's supplies ordered for Customer's use), paying for same the replacement charges then in effect. As a condition to the termination of this Agreement, for whatever reason, Customer will return to UniFirst all Standard Merchandise in good and usable condition or pay for same at the replacement charges then in effect. OBLIGATIONS AND REMEDIES. If Customer breaches or terminates this Agreement before the expiration date for any reason (other than for UniFirst's failure under the performance guarantee described above), Customer will pay UniFirst, as liquidated damages and not as a penalty (the parties acknowledging that actual damages would be difficult to calculate with reasonable certainty) an amount equal to 50 percent of the average weekly amounts invoiced in the preceding 26 weeks, multiplied by the number of weeks remaining in the current term. These damages will be in addition to all other obligations or amounts owed by Customer to UniFirst, including the return of Standard Merchandise or payment of replacement charges, and the purchase of any Non - Standard Merchandise items as set forth herein. All disputes of whatever kind between Customer and UniFirst based upon past, present or future acts, whether known or unknown, and arising out of or relating to the negotiation, formation or performance of this Agreement shall be resolved exclusively by final and binding arbitration. The arbitration shall be conducted in the capital city of the state where Customer has its principal place of business (or some other location mutually agreed to by Customer and UniFirst) pursuant to the Expedited Procedures of the Commercial Arbitration Rules of the American Arbitration Association and shall be govemed by the Federal Arbitration Act. Customer acknowledges that, with respect to all such disputes, it has voluntarily and knowingly waived any right it may have to a jury trial or to participate in a class action or class litigation as a representative of any other persons or as a member of any class of persons, or to consolidate its claims with those of any other persons or class of persons. If this prohibition against class litigation is ruled to be unenforceable for any reason in any proceeding, then the prohibition against class litigation shall be void and of no force and effect in that proceeding. This paragraph is governed by New York law (exclusive of choice of law). The arbitrators shall award to the substantially prevailing party, if any, as determined by the arbitrators, all of its costs and fees. "Costs and fees" are defined as all reasonable pre -award expenses of the arbitration, including the arbitrators' fees, administrative costs, travel expenses, out -of- pocket expenses, such as copying and telephone expenses, court costs, witness fees, and attomeys' fees. MISCELLANEOUS. The parties agree that this Agreement represents the entire agreement between them. UniFirst may, in its sole discretion, assign this Agreement. Customer may not assign this Agreement without the prior written consent of UniFirst. Customer agrees that in the event it sells or transfers its business, it will require the purchaser or transferee to assume all obligations and responsibilities under this Agreement, provided that such assumption shall not relieve Customer of its liabilities hereunder, and provided further that any failure by a purchaser or transferee to assume this Agreement shall constitute a breach and early termination of Agreement resulting in the obligation to pay all amounts on account thereof as set forth in this Agreement. Neither party will be liable for any incidental, consequential, special or punitive damages. In no event shall UniFirst's aggregate liability to a Customer for any and all claims exceed the sum of all amounts actually paid by Customer to UniFirst. In the event any portion of this Agreement is held by a court of competent jurisdiction or by a duly appointed arbitrator to be unenforceable, the balance will remain in effect. All written notices provided to UniFirst must be sent by certified mail to the attention of the Location Manager In Texas and certain other locations, UniFirst's business is conducted by, and the term "UniFirst" as used herein, means UniFirst Holdings. Inc. d.b.a. UniFirst. ACCEPTED. Customer Signature ji DateX (I have read and agree to all of the above Terms.) #6 CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JULY 9, 2019 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 6:03 p.m. A. Roll Call Present: Chair Mangold, Commissioners H Director Darling; Public Works Dir Supervisor Baumann; Park and ,R Councilmember Johnson Absent: Commissioners Vassar and Rock B. Review Agenda Hirner moved to approve the agenda. Gallivan second C. Introduction of New Park Commissioner Commissioner Gallivan gave a brief sum 2. APPROVAL OF IV A. Park Comi Mangold moved to appr seconded the motion. M 3. MATTERS FROM There were none. 4. NEW BUSINESS A. Discuss.ioi ission Meeting M E of round. 20630 MANOR ROAD MANOR PARK 6:00 P.M. Gallivan; City Planning Nn; Public Works nator Grout, on. Motion carried 3 -0. Gallivan of May 14, 2019 une 11, 2019 meeting as written. Hirner Cathcart Hockey Rink Park and Rec Director Grout gave an overview on a painting party to paint the Cathcart Park hockey boards. The Park Commissioners discussed volunteers painting the boards and wanted to make sure that the hockey rink stayed in the Capital Improvement Program. It was suggested that staff check with the city attorney to see if there would be any liability issues. As for the color of the boards, the Park Commission is leaving that to staff. When determining a date for the painting party it was suggested to stay away from the first weekend in September and MEA weekend. Hirner moved to present the idea of a painting party for the Cathcart Park hockey boards to the next City Council meeting. Mangold seconded the motion. Motion carried 3 -0. PARK COMMISSION MINUTES TUESDAY, JULY 8, 2019 PAGE 2 OF 3 5. OLD BUSINESS No old business to report. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Councilmember Johnson gave a brief overview of the July 8, 2019 Coun B. Staff Planning Director Darling informed the Park Commissioners that the goe Freeman Park. She also gave an update on the construction at Badger 7. MANOR PARK • Public Works Director Brown updated the Park Comn that staff would be meeting with the consultant this w testing and which chemicals should be used. Staff wil Park Commissioners and City Council. • Yellowwood tree will be replacing the willow tree that • The stump of the willow tree — the taller points need t o • Drainage issue — right now just patching it in. Long 't the pond no longer at ioners on the pond. He stated to find out about the sediment ing back the findings to both the was removed be cut so no one gets hurt erm would be to install drain tile to • Small open area by ball field could be a future amphitheater area • It was suggest maybe a community garden between the homes and volleyball court • Add more equipment to the playground or more play surfaces on the existing equipment • Add a paved perimeter walking path around the park SOUTH SHORE COMMUNITY PARK • Trees have been purchased • Clean brush under the trees • Active use,— how to redevelop the park - have to think of the amount of parking needed. SILV • More lighting for parking lot • Erosion by slides — what can be done to prevent • Weeds by the bottom of the metal slides and playground • Trim brush along the metal slide and steps to slide • Rubber mats at the bottom of the metal slides — Public Works Director will check on fall zone and put quote together • Paving stones as edger's at the playground — suggested to get quotes on paving stones for Freeman Park playground PARK COMMISSION MINUTES TUESDAY, JULY 8, 2019 PAGE 3 OF 3 • Green space hardly used — it was suggested to contact Tonka United Soccer to see if they would like to use for the younger kids (K -2nd grade) soccer practice • Additional picnic tables be placed at the park • Satellite — faces wrong way and is in rough shape. Can it be placed in a different location? Or Ballard placed by basketball hoop so they cannot drive on pavement 8. ADJOURN Gallivan moved to adjourn the Park Commission Meeting and Park Tour of July 9, 2019 at 7:35 p.m. Hirner seconded the motion. Motion carried 3 -0. M City of Shorewood Council Meeting Item Title / Subject: Approve Change Order 1 for Badger Park Project City Project 19 -01 Location: Badger Park at 5745 Country Club Road Meeting Date: July 22, 2019 Prepared by: Marie Darling, Planning Director Attachments: Bid Estimate from Prehall Electric, Inc. Resolution Approving Change Order Number 1 Background: #6B MEETING TYPE Regular Meeting After the last meeting, the City's contractors found a buried electrical conduit with live wires around the lacrosse field that were installed too shallow to construct the trail above around the lacrosse field. The site contractor (Blackstone) was unable to complete the work in a timely fashion due to other commitments. Staff found an electrician ( Prehall Electric) willing to correct the situation by digging a trench around the field and installing deeper conduit. Blackstone began working on the sidewalks, playground area, and necessary utility extensions for the new buildings while the electrician completed the electrical work. After the electrical work is completed, Blackstone will complete the trail grading, prep the trail for paving and pave it. To keep this project moving forward in a timely fashion without losing Blackstone to other projects, staff hired the electrician to complete the work last week. We present the bid for your approval, as an after the fact change and apologize for the timing. The bid estimate that staff moved forward with was $13,700 and is attached. This work was not anticipated as part of the original estimate for the project and is an increase in the total cost for the project. Financial or Budget Considerations: The cost of Change Order Number 1 would be deducted from the balance in fund 402. Recommendation / Action Requested: Staff recommends approval of the attached resolution accepting the estimates and authorizing Change Order Number 1. Action on the resolution requires a simple majority. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. C:\ Users \tgrout \AppData \Local\ Microsoft\ Windows \INetCa the \Content.Outlook \J7V8VD51 \CC memo for Badger Park Change Order #1.docx Prehall Electric Inc 4818 Rustic Way Excelsior MN 55331 Phone 612- 227 -3050 prehallelectric @hotmail.com TO: Shorewood Lacross field lighting 5735 Country Club Rd Excelsior, MN 55331 Description Trench in a 2" pipe from electrical hand hole to south east light handhole Trench in a 1.25" pipe from south east light hand hole to north east light Trench in a 1.25" pipe from electrical hand hole to southwest light hand hole Install wires in all pipes to refeed lacross lighting, make connections Do all work in a manner to minimize field light downtime Price includes: Pipe, wire, Trencher rental, labor and permit fee Total BID # 897 DATE July 11, 2019 FOR: MARIE, JOE P.O. #1ofI Make all checks payable to Prehall Electric Inc Payment is due within 30 days If you have any questions concerning this invoice, contact Sam Prehall 1 612- 227 -3050 THANK YOU FOR YOUR BUSINESS! Amount $13700.00 RESOLUTION NO. 19- CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA A RESOLUTION ACCEPTING CHANGE ORDER NUMBER 1 TO RESOLVE UNEXPECTED ELECTRICAL COMPLICATIONS AT THE BADGER PARK PLAYGROUND PROJECT, CITY PROJECT 19 -01 WHEREAS, the Shorewood City Council awarded the contract for Badger Park Playground, City Project 19 -01, on May 13, 2019, to Blackstone Contractors, LLC. and found buried electrical lines that were too shallow to accommodate the planned trails; and WHEREAS, Blackstone Contractors is unavailable for the necessary trenching and the electrical work must be completed by an electrician; and WHEREAS, Change Order 1 is necessary to facilitate correction of electrical complications; and WHEREAS, Change Order 1 will increase the project construction costs in the amount of $13,700. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood hereby approves Change Order Number 1. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 22nd day of July, 2019. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, JULY 2, 2019 MINUTES CALL TO ORDER Chair Maddy called the meeting to order at 7:09 P.M. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Present: Chair Maddy; Commissioners Gorham, and Gault; Planning Director Darling; and, Council Liaison Siakel Absent: Commissioners Eggenberger and Riedel 1. APPROVAL OF AGENDA Chair Maddy noted that the application for a minor subdivision at 5965 Grant Street was continued to this meeting and asked why it was not included on the agenda. Planning Director Darling explained that the applicant has withdrawn their application and sold the property to the City. Gorham moved, Gault seconded, approving the agenda for July 7, 2019, as presented. Motion passed 3/0. 2. APPROVAL OF MINUTES June 4, 2019 Gorham moved, Gault seconded, approving the Planning Commission Meeting Minutes of June 4, 2019, as presented. Motion passed 3/0. 3. PUBLIC HEARINGS Chair Maddy explained the Planning Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission's role is to help the City Council in determining zoning and planning issues. One of the Commission's responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non - binding recommendation to the City Council. The recommendation is advisory only. A. PUBLIC HEARING — ZONING CODE TEXT AMENDMENT REGARDING SECTION 1201.03, SUBD 2.D. TO REMOVE REQUIREMENT OF A C.U.P. FOR SOME ACCESSORY STRUCTURES Planning Director Darling gave a brief overview of the draft ordinance that removes the requirement for a Conditional Use Permit (C.U.P) for accessory structures that are over 1,200 or 1,000 square feet, depending on the zoning district. She noted that that standards would be the same and gave examples of situations where a CUP would still be needed. She stated that staff has also recommended some general clean -up of the language and information in the CITY OF SHOREWOOD PLANNING COMMISSION MEETING July 2, 2019 Page 2 of 4 ordinance. She stated that she neglected to include language from reference section 1201.03, Subd 4.C., in the packet but had distributed it prior to the meeting. Commissioner Gorham asked if the requirements from Sec. 1201.03, Subd. 4.C. would require an extra consultant or involvement of an engineer. Planning Director Darling stated that sometimes it will involve an extra consultant. She stated that there have been times where the applicants do not want to go to the excess expense of, for example, providing a drainage plan, and will change the plans to reduce the impervious surface on the property so one is not required. Commissioner Gault asked if this ordinance is amended to allow for an increase in the size of the accessory buildings, if Planning Director Darling foresees the City running into another limitation, such as the amount of impervious surface. Planning Director Darling stated that there could be but noted that it could also happen with a C.U.P. She stated that this ordinance does not obligate the City to approve a variance but to simply work together with the applicant. Commissioner Gorham asked if someone applied for a building permit for a larger accessory structure if there would need to be a civil engineer looking at run off and an architect for the structure itself. Planning Director Darling explained that an architect is not required for residential projects, but noted that most people work with a design build company or an architect. She noted that for smaller projects, people can work with a landscape company rather than a civil engineer. Chair Maddy stated that he felt the language in 4.E. is subjective and asked if staff was comfortable making the determination if something was "consistent ". Planning Director Darling stated that she is comfortable determining if a building has consistent architecture with the existing structure. Commissioner Gault asked for clarification of the new item 4.F. Planning Director Darling explained that this point was referring to situations where there is an exception and the existing structure will not be required to be taken down, such as a 100 -year- old barn that adds character to the property. Commissioner Gorham stated that he feels there is still some language that isn't totally clear about what the process is if applicants will not need a C.U.P., but noted that he doesn't have the context of the full code like staff does. He suggested that perhaps some of this language be cleaned up when referring to a building permit, so it is easier to understand. Planning Director Darling stated that she can take a closer look and clean this section up. Chair Maddy asked if it would be possible to add to an accessory structure without a building permit. Planning Director Darling stated that a different section of the code defines when a building permit is needed. CITY OF SHOREWOOD PLANNING COMMISSION MEETING July 2, 2019 Page 3 of 4 Commissioner Gorham stated that D.1 through DA is all about defining what is and isn't allowed and then it gets to 4.0 and it lists all the things the applicant has to do. He stated that in his opinion, this section is not literal enough. Commissioner Gault stated that he agrees with Commissioner Gorham because it appears as though there are more requirements when you get to this section. Commissioner Gorham asked if his interpretation of the language was too sophomoric and whether Planning Director Darling thought it should be left alone. Planning Director Darling stated that she can pull out each instance where there is a C.U.P. and pull out what is allowed, and put it in a separate section, if the Commission would like. Commissioner Gorham stated that he did not think that would be necessary but suggested doing something more simple for 4.C, such as, "for a building permit, the applicant shall provide the following:" to clarify that it has moved away from a C.U.P and making it clear that 4.C, 4.D, 4.E, and 4F, are all talking about building permits and not the C.U.P. Planning Director Darling stated that she will take a closer look at the language in this section and see if it can be more clearly defined for the applicants. Chair Maddy stated that wasn't sure if the question of whether an accessory structure can be put up without a permit was ever answered. Planning Director Darling explained that a structure could not be put up without a permit because it would either require a zoning permit or a building permit. Chair Maddy opened the Public Hearing at 7:27 P.M. There being no public comment, Chair Maddy closed the Public Hearing. Gorham moved, Gault seconded, recommending approval of the proposed amendments to Section 1201.03, Subd 2.D. to Remove Requirements of a C.U.P. for some Accessory Structures, subject to Planning Director Darling providing language revisions to clarify where the ordinance is referring to C.U.P. and when it is referring to building permits regarding the application. Motion passed 3/0. 4. OTHER BUSINESS - NONE 5. MATTERS FROM THE FLOOR - NONE 6. REPORTS Liaison to Council Council Liaison Siakel reported on matters considered and actions taken during Council's June 24, 2019, meeting (as detailed in the minutes for that meeting). She noted that the Council representation switches every six months so she will be the liaison for the remainder of the year. • Draft Next Meeting Agenda Director Darling stated there is an application for a variance to redevelop a non - conforming lot slated for the August 6, 2019, Planning Commission meeting. CITY OF SHOREWOOD PLANNING COMMISSION MEETING July 2, 2019 Page 4 of 4 Chair Maddy suggested that the Commission determine the representatives for the upcoming Council Meetings. July — Commissioner Gault August — Commissioner Gorham 7. ADJOURNMENT Gorham moved, Gault seconded, adjourning the Planning Commission Meeting of July 2, 2019, at 7:39 P.M. Motion passed 3/0. X11 City of Shorewood Council Meeting Item Title / Subject: City Code Amendment — Section 1201.03 Subd. 2 Applicant: City of Shorewood Meeting Date: July 22, 2019 Prepared by: Marie Darling, Planning Director Attachments: Planning Commission Memos from June 4 and July 2 meetings Ordinance Resolution for Summary Publication #7B MEETING TYPE Regular Meeting Background: The attached amendment to Section 1201.03 Subd. 2 is proposed to remove the requirement for conditional use permits for accessory structures over 1,200 or 1,000 square feet (depending on the zoning district). The same standards would be required. Conditional use permits would still be required for the following applications: • For requests to greenhouses that exceed the floor area of the principal home on the lot • For requests to exceed the area or number of accessory buildings to prevent historic structures from being demolished • For requests to allow more than one detached garage on a property Staff has also added more specific language regarding landscaping and drainage requirements as the previous requirements were too subjective for staff review. At their July 2, 2019 public hearing, the Planning Commission voted unanimously to recommend approval. They included a recommendation that they would like it to be clear when permits are required versus when a conditional use permit would be required. However, staff note that the State Building Code (adopted in City Code Chapter 1001) specifies the structures that require building permits. Any building over 200 square feet requires a building permit. The zoning regulations (in Chapter 1201.07) requires a zoning permit for accessory buildings that don't require a building permit. The City Attorney has reviewed the proposed amendments. Financial or Budget Considerations: To reduce the cost of publication, staff has also attached a resolution approving a summary publication of the attached ordinance. Recommendation / Action Requested: Staff recommend approval of the attached ordinance amending Chapter 1201 of City Code and the summary publication resolution. Two separate motions are required for action, one on the ordinance amendment and one on the resolution for summary publication. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S: �Planning�Planning Files�Applications�2019 Coses�Miscelloneous Ordinance Amendments�Accessory Bldg and Zoning Permits�CAF Memo.d- Action to approve the ordinance requires a simple majority to adopt and approval of the resolution for summary publication requires a super- majority. Next Steps and Timelines: The ordinance would take effect as soon as the ordinance is published. MEMORANDUM CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us TO: Planning Commission FROM: Marie Darling, Planning Director MEETING DATE: June 4, 2019 RE: Zoning Text Amendment: Oversized Accessory Buildings (section 1201.03 Subd. 2 d of the zoning regulations) BACKGROUND Early last year, the City Council asked staff to review the conditional use permit process for oversized accessory buildings and to look at the potential to remove the requirement for a conditional use permit as there has not been a history of rejecting the applications when the conditions listed in the ordinance have been met. By removing the extra process, residents save time and money through the design phase and the City gains additional staff time that can be used for other projects. OPTIONS Attached is the draft of an ordinance amendment to remove the requirement for a conditional use permit. Staff did not remove any of the specific conditions that have been applied to the requests in the past, just the additional Planning Commission and City Council process for most oversized accessory building requests. Should these amendments be passed, an applicant would submit a request for a building permit and staff would review their application as part of that process. The City could also amend and expand the zoning permit language to require an administrative review of the conditions prior to applying for a building permit. Either option is functional. Because the following issues don't come up often, staff did not remove the requirement for a conditional use permit for the following circumstances: Page 2 1. Greenhouses in excess of the allowed amount of floor area of all stories above grade. 2. Nonconforming historic accessory buildings in excess of three or area limitation. 3. More than 1 detached garage per property. The ordinance also includes the following as housekeeping amendments: Section 1201.03 Subd. 2 d (4) was written to apply to buildings, but refers to both buildings and structures. Staff replaced the word structures with buildings. Section 1201.03 Subd. 2 d (4) was amended to exclude decks from the maximum number or area of accessory buildings. Staff does not believe that attached decks have ever been limited by the maximum number or square footage for other accessory buildings. Section 1201.03 Subd. 2 d (5) includes a word - for -word repeat of (6). Staff deleted the unnecessary duplication. NEXT STEPS /REQUIRED PUBLIC NOTICE Because the amendment is part of the zoning regulations, the City must hold a public hearing at the Planning Commission for public review prior to adoption of the ordinance. Notice of any zoning ordinance amendment would require a notice published in both of the official city newspapers at least 10 days prior to holding a public hearing. Staff would publish the notice prior to the next meeting of the Planning Commission. ATTACHMENT Draft Ordinance MEMORANDUM CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us TO: Planning Commission FROM: Marie Darling, Planning Director MEETING DATE: July 2, 2019 RE: Zoning Text Amendment: Oversized Accessory Buildings (Section 1201.03 Subd. 2 d of the zoning regulations) Notice of the public hearing for this zoning ordinance amendment was published in both of the official city newspapers at least 10 days prior to the meeting. Attached is a draft ordinance that removes the requirements for conditional use permits for accessory structures that are over 1,200/1,000 square feet (depending on the zoning district). The attached ordinance does not remove the standards that have historically been applied to applications for the oversized structures. The City Attorney has reviewed the amendments. This ordinance draft is very similar to the last version, with one notable exception in subsection (c). The current language reads as follows: (c) In evaluating the conditional use permit, the city shall take into consideration the location of existing and proposed structures, site drainage and landscaping. The above language has more discretion than is appropriate for staff review; issues reviewed by staff should be measurable. Staff propose the following replacement language: (c) The applicant shall provide site drainage information including direction of storm -water run -off, rate control for any increase in impervious surface coverage, volume control (infiltration) where possible based on soil conditions; and any additional information as necessary for compliance with the City's Stormwater Management Plan. (d) The applicant shall provide landscaping in compliance with Section 1103 of City Code and the City's tree preservation policy. The City Engineer has reviewed the above language and concurs that it is enforceable. Staff recommend approval of the amendments. ATTACHMENT Draft Ordinance PC Memo for June 4, 2019 ORDINANCE 567 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA AN ORDINANCE APPROVING AN AMENDMENT TO SECTION 1201 (ZONING REGULATIONS) OF CITY CODE TO REMOVE THE REQUIREMENT FOR A CONDITIONAL USE PERMIT FOR OVERSIZED ACCESSORY BUILDINGS Section 1: City Code Section 1201.03 is hereby amended as follows: 1201.03 GENERAL PROVISIONS. Subd. 2. General building and performance requirements. d. Accessory buildings, structures, uses and equipment. (1) No detached accessory building or structure shall be allowed on any lot without a principal building to which it is accessory. (2) No detached accessory buildings or structures shall exceed 15 feet or one story in height, except as allowed by Section 1201.03 Subd. 4 c. (3) Accessory buildings and structures shall be constructed within the buildable area of the lots as defined in § 1201.02 of this chapter except as provided in subdivision 3c of this section. (4) For single - family and two - family homes, no accessory building, including attached garages, or combination of accessory buildings, but excluding docks and decks, shall exceed three in number, nor 1,200 square feet in area in the R -1A, R -113, R -1C, R- 2A, R -213 and R -3A Districts, nor 1,000 square feet in area in the R -113, R -2C, R -313 and R -C Districts, except by eenditional use omit as pfevided f r in § 1201.04 , f this ehaptef. M. addifion -, n conformance with the following conditions_ shall apply: (a) The total area of accessory buildings shall not exceed the floor area of all stories above grade of the principal building. Subject to a conditional use permit as provided for in Section 1201.04 of this chapter�Tthe City Council may grant an exception for greenhouses, as defined herein, under the following conditions: (i) The lot on which the greenhouse is to be located shall contain a minimum of 80,000 square feet of area. In no case shall the lot area be reduced to less than 80,000 square feet in area; (ii) Side yard setbacks for the greenhouse shall be double that required for the district in which the property is located; (iii) The property owner shall landscape around accessory buildings according to a landscape plan approved by the City Council; (iv) In no case shall the total area of accessory buildings exceed 7% of the minimum lot area for the district in which the property is located. (b) In no case shall the total area of accessory buildings exceed 10% of the minimum lot area for the district in which the property is located. (c) in evaluating the eenditional use pefmit, the eity shall take into eensidefation the leeation of existing and pfoposed stf * es sSite drainage information shall be provided including direction of storm -water run -off rate control for any increase in impervious surface coverage, volume control (infiltration) where possible based on soil conditions, and any additional information as necessary for compliance with the City's Stormwater Management Plan. (d) and4Landscaping shall be provided in compliance with Section 1103 of City Code and the City's Tree Preservation and Replacement Policy. (de) The architectural character of proposed accessory buildings shall be similar and consistent with other buildings on the site and in the area. (ef) Properties occupied by nonconforming accessory stmetufes buildings are not allowed to exceed three accessory es buildings, or to exceed 1,000 square feet or 1,200 square feet of accessory floor area, based upon the district in which they are located except as follows. . An existing nonconforming accessory stare buildin, may be allowed to remain nonconforming, and the total number of accessory buildings es or the total area of accessory space may be expanded, upon approval of a conditional use permit as provided for in Section 1201.04 of this chapter, and that-the following_ (i) The applicant can demonstrate that the nonconforming accessory buildings was constructed prior to August 2, 1956. Evidence of date of construction may include, but is not limited to, property surveys, assessor's information, aerial photographs or affidavits from persons who lived on or near the property on or before August 2, 1956. (ii) The nonconforming accessory building must be in sound structural condition with respect to roof, walls, and foundation. If the buildingre requires 50% or more replacement, the building must be removed or brought into conformity with this code. The extent of replacement required shall be determined by the Building Official. (iii) The applicant can demonstrate that the nonconforming accessory building_ e-has historic, architectural or cultural value. Specifically, the building shall meet one or more criteria established by the city and patterned after the National Park Service standards for historic designation. The historic, architectural or cultural value of the buildings shall be subject to review and comment by a special ad hoc committee, consisting of one member of the Planning Commission, City Council and Park Commission. (iv) The owner of the property shall enter into a development agreement with the city, the purpose of which is to set forth what, if any, repairs may be necessary to place the e—building in good condition. The agreement shall be recorded against the property to ensure that the e-building is kept in good condition. Repairs to the buildings shall be consistent with the original architectural style and materials of the building. Nothing in this section shall prevent the owner from bringing the buildin& e-into conformance with this code or removing it from the property. (5) Subject to the provisions of subdivision (4) above, no permit shall be issued for the construction of more than one private detached garage buildings for each detached single - family dwelling, except on the approval of a conditional use permit according to the provisions of § 1201.04 of this chapter (6) Every detached single- family dwelling unit erected after the effective date hereof shall be so located on the lot so that at least a two car garage, either attached or detached, can be located on the lot. (7) No accessory uses or equipment, such as air conditioning cooling structures or condensers, which generate noise may be located in a required side yard setback, except for side yards abutting streets where equipment is fully screened from view. Section 2. This Ordinance shall be in full force and effect upon publication in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 22nd day of July, 2019. SCOTT ZERBY, MAYOR ATTEST: SANDIE THONE, CITY CLERK CITY OF SHOREWOOD RESOLUTION NO. 19- A RESOLUTION APPROVING PUBLICATION OF ORDINANCE NO. 567 BY TITLE AND SUMMARY WHEREAS, at a duly called meeting on July 22, 2019, the City Council of the City of Shorewood adopted Ordinance No. 567 entitled "AN ORDINANCE ADOPTING AN AMENDMENT TO SECTION 1201 (ZONING REGULATIONS) OF THE CITY CODE TO REMOVE THE REQURIEMENT FOR A CONDITIONAL USE PERMIT FOR OVERSIZED ACCESSORY BUILDINGS ", and, WHEREAS, The City Council has adopted a lengthy ordinance amending City Code Chapter 1201 to remove the requirement for a conditional use permit and to provide housekeeping amendments. The purpose of this summary is to inform the public of the intent and effect of the ordinance but to publish only a summary of the ordinance with the full ordinance being on file in the office of the City Clerk during regular office hours; NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: The City Council finds that the above title and summary of Ordinance No. 567 clearly informs the public of the intent and effect of the Ordinance. 2. The City Clerk is directed to publish Ordinance No. 567 by title and summary, pursuant to Minnesota Statutes, Section 412.191, Subdivision 4. Such summary is to be substantially the same as the attached form. 3. A full copy of the Ordinance is available at Shorewood City Hall and on the city's website. ADOPTED by the Shorewood City Council on this 22th day of July, 2019. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor I M M City of Shorewood Council Meeting Item Title / Subject: June 2019 General Fund Budget Report Meeting Date: July 22, 2019 Prepared by: Joe Rigdon, Finance Director Reviewed by: Greg Lerud, City Administrator Attachments: June 2019 Budget Spreadsheet #10A.1 MEETING TYPE Regular Policy Consideration: A General Fund year -end budget report is provided to the City Council for review on a monthly basis. Background: The following information describes the unaudited financial results of the City's General Fund as of June 30, 2019. Comparisons between year -to -date amounts through June for revenues and expenditures are included to assist in gauging fund performance. General Fund Revenues: • Property tax revenues for the General Fund were $2,000,000 through June 2019, which represents the County's 70% June payment estimate of the first half property tax collections. In comparison, the 70% advance in 2018 amounted to $2,300,000. The remainder of 2019 first half property taxes were received in July 2019, and the second half property taxes will be received in December 2019. • Licenses and permits amounted to 116.3% of budget, or $270,052 through June of 2019. The majority of the revenue consisted of building permits and plan check fees. As a comparison, licenses and permits revenues through June of 2018 were $210,789. • Intergovernmental revenues were $48,952 through 06/30/19, as compared to $48,537 through 06/30/18. • Fines and forfeitures of $29,727 were recorded through 06/30/19 (49.5% of budget), as compared to $29,378 through 06/30/18. • Miscellaneous revenues totaled $187,595 through 06/30/19. Antenna rent is the largest component and amounted to $163,155 through 06/30/19. No investment interest earnings are typically allocated to the General Fund until the fourth quarter. • Budgeted 2019 transfers in from utility funds of $25,000 were recorded in January 2019. These included $12,500 from the Water fund, and $12,500 from the Sewer fund. • Total General Fund revenues (excluding transfers in) amounted to $2,570,116, or 41.1% of budget through 06/30/19. Revenues through June for 2019 were Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. $177,178 lower than prior year revenues through June 2018, mainly due to the $300,000 reduction in the June 2019 advance tax settlement through Hennepin County. $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 GENERAL FUND REVENUES Taxes Licenses and Intergovernmental Charges for Fines and Special Miscellaneous Permits Services Forfeitures Assessments ■ 06/30/18 ■ 06/30/19 ■ 2019 Budget Expenditures: • General government expenditures through June 2019 were $707,422 (49.4% of budget), or 0.5% lower than 2018. • Due to timing differences, City Council year -to -date expenditures through June 30 were $7,460 lower than the prior year. • Administration year -to -date expenditures through June 30 were 1.8% higher than the prior year. • Finance department 2019 expenditures were 48.5% of budget. • The Professional Services 2019 department expenditures were 48.4% of budget. • Planning 2019 expenditures were 46.4% of budget and were 14.3% lower than the prior year, due to comprehensive plan costs in 2018. • Municipal building 2019 expenditures were 71.6% of budget, due to inclusion of annual insurance costs recorded early in 2019. • Public safety expenditures were $1,543,952 through 06/30/19 (68.0% of budget), increasing 6.3% from $1,452,763 through 06/30/18. o Police expenditures were at 60.9% of budget through June 2019, or 2.2% higher than the prior year. o Fire expenditures were at 78.1% of budget through June 2019, or 4.1% higher than the prior year. o Protective inspections were 95.9% of budget through June 2019. The cost overage is related to unbudgeted personnel transition costs, including severance payouts. • Public works expenditures totaled $465,830 through 06/30/19 (42.3% of budget), increasing 0.6% over the prior year. o General public works operating costs were 0.3% higher through 06/30/19, while ice and snow removal costs decreased by 4.8 %. • Parks and recreation expenditures amounted to $98,749 through June 2019, a 15.5% decrease from 2018, reflecting a shift in personnel costs to other departments and utility funds. • Budgeted transfers out to other funds were $1,186,305 through June 2019, as compared to $1,163,895 through June 2018. Additionally, $460,000 of 2019 transfers from the General Fund related to excess reserves were authorized by Council action and recorded in January 2019. • The General Fund exhibited an overall 2.6% increase in expenditures (excluding transfers out) from $2,743,648 through 06/30/18 to $2,815,953 through 06/30/19. GENERAL FUND EXPENDITURES $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 id General Government Public Safety Public Works ■ 06/30/18 ■ 06/30/19 ■ 2019 Budget Parks and Recreation Financial or Budget Considerations: This report is intended to provide budget to actual and comparative financial information for the General Fund. Options: 1. Accept the monthly budget report. 2. Do not accept the monthly budget report. Recommendation / Action Requested: Staff recommends that the City Council accept the monthly budget report. Next Steps and Timeline: The General Fund budget report for July will be prepared and distributed in August 2019. Connection to Vision / Mission: The review of periodic reporting of financial information is a component of sound financial management. City of Shorewood General Fund Statement of Revenues, Expenditures and Changes in Fund Balances Through the Month Ended June 30, 2019 (Unaudited) Current Current Current Prior Final Year -to -Date Year -to -Date Variance Year -to -Date Budget Amount % of Budget With Final Amount 2019 06/30/19 06/30/19 Budaet 06/30/18 REVENUES: Taxes $ 5,530,322 $ 2,000,000 36.2% $ (3,530,322) $ 2,300,000 Licenses and Permits 232,225 270,052 116.3% 37,827 210,789 Intergovernmental 152,100 48,952 32.2% (103,148) 48,537 Charges for Services 53,885 33,790 62.7% (20,095) 29,281 Fines and Forfeitures 60,000 29,727 49.5% (30,273) 29,378 Special Assessments - - N/A - Miscellaneous 220,000 187,595 85.3% (32,405) 129,309 Total Revenues 6,248,532 2,570,116 41.1% (3,678,416) 2,747,294 EXPENDITURES: Current: General Government 1,430,985 707,422 49.4% (723,563) 710,875 Public Safety 2,271,951 1,543,952 68.0% (727,999) 1,452,763 Public Works 1,102,175 465,830 42.3% (636,345) 463,204 Parks and Recreation 328,532 98,749 30.1% (229,783) 116,806 Total Expenditures 5,133,643 2,815,953 54.9% (2,317,690) 2,743,648 Excess of Revenues Over (Under) Expenditures 1,114,889 (245,837) -22.1% (1,360,726) 3,646 OTHER SOURCES (USES): Transfers In 25,000 25,000 100.0% 25,000 Transfers Out (1,186,305) (1,646,305) 138.8% (460,000) (1,163,895) Total Other Sources (Uses) (1,161,305) (1,621,305) 139.6% (460,000) (1,138,895) Excess of Revenues & Other Sources Over (Under) Expenditures & Other Uses (46,416) (1,867,142) 4022.6% (1,820,726) (1,135,249) FUND BALANCES: January 1 4,419,413 - 4,162,048 June 30 $ 2,552,271 $ (1,820,726) $ 3,026,799 Balance Balance 2019 2018 CASH: January 1 Increase (Decrease) in Cash June 30 $ 4,286,039 $ 4,026,374 (1,724,133) (694,102) $ 2,561,906 $ 3,332,272 City of Shorewood General Fund Statement of Expenditures and Other Uses by Program /Department Through the Month Ended June 30, 2019 (Unaudited) Current Current Current Prior Final Year -to -Date Year -to -Date Variance Year -to -Date Budget Amount % of Budget With Final Amount 2019 06/30/19 06/30/19 Budget 06/30/18 011/ »0l lrrMI:ON Current: General Government 265,316 69,667 26.3% (195,649) 90,012 Council 84,100 31,689 37.7% (52,411) 39,149 Administration 492,899 224,238 45.5% (268,661) 220,209 Elections - - N/A (2,317,690) 62 Finance 198,329 96,156 48.5% (102,173) 83,611 Professional Services 251,500 121,735 48.4% (129,765) 131,051 Planning 221,657 102,956 46.4% (118,701) 120,200 Municipal Buildings 182,500 130,648 71.6% (51,852) 116,593 Total General Government 1,430,985 707,422 49.4% (723,563) 710,875 Public Safety Police Protection 1,481,949 902,528 60.9% (579,421) 883,055 Fire Protection 651,969 509,098 78.1% (142,871) 488,944 Protective Inspections 138,033 132,326 95.9% (5,707) 80,764 Total Public Safety 2,271,951 1,543,952 68.0% (727,999) 1,452,763 Public Works City Engineer 89,500 29,128 32.5% (60,372) 22,868 Public Works Service 911,296 344,946 37.9% (566,350) 343,916 Ice and Snow Removal 101,379 91,756 90.5% (9,623) 96,420 Total Public Works 1.102.175 465.830 42.3% (636.345) 463.204 Parks and Recreation Park Maintenance 265,316 69,667 26.3% (195,649) 90,012 Recreation 63,216 29,082 46.0% (34,134) 26,794 Total Parks and Recreation 328,532 98,749 30.1% (229,783) 116,806 Total Expenditures 5,133,643 2,815,953 54.9% (2,317,690) 2,743,648 OTHER USES: 810,000 810,000 100.0% - 785,000 Transfers Out: Southshore Center - Building 32,300 49,800 154.2% 17,500 38,000 Southshore Center - Operations 70,000 70,000 100.0% - 70,000 EDA Debt City Hall 92,005 92,005 100.0% - 93,895 Equipment Replacement 140,000 172,500 123.2% 32,500 135,000 Street Improvements 810,000 810,000 100.0% - 785,000 Park Capital 42,000 222,000 528.6% 180,000 42,000 Storm Water - Manor Pond - 230,000 N/A 230,000 - Total Transfers Out 1,186,305 1,646,305 138.8% 460,000 1,163,895 Total Expenditures & Other Uses 6,319,948 4,462,258 70.6% (1,857,690) 3,907,543 City of Shorewood Cash and Investment Balances June 30, 2019 Fund Balance Balance Fund Fund Type Number 1/1/2019 6/30/2019 Chanae General Fund Shorewood Community and Event Center 2016A Public Safety Fire Facility Lease Revenue Refundinq Bonds 2016B Public Safety Police Facility Lease Revenue Refundinq Bonds 2016C Public Safety Fire Facility Lease Revenue Refundinq Bonds 2017A Lease Revenue Refundinq Bonds (Refunded 2008A) Park Capital Improvement Equipment Replacement Street Reconstruction MSA Construction Trail Construction Glen Road, Amlee Road, Manitou Lane Woodside Road & Woodside Lane Strawberry Lane Community Infrastructure TIF 2 Oppidan Senior Housinq Water Sewer Recyclinq Stormwater Manaqement Payroll Clearinq Fund Escrow Deposit Unallocated Investment Income General 101 4,286,038.61 2,561,906.25 (1,724,132.36) Special Revenue 201 20,657.36 96,489.88 75,832.52 Debt Service 307 37,231.93 53,831.93 16,600.00 Debt Service 308 396,996.17 16,296.17 (380,700.00) Debt Service 309 13,031.19 19,581.19 6,550.00 Debt Service 310 7,050.88 88,053.38 81,002.50 Capital Projects 402 482,894.61 544,305.22 61,410.61 Capital Projects 403 473,326.72 544,436.07 71,109.35 Capital Projects 404 1,482,718.38 2,222,936.15 740,217.77 Capital Projects 405 131,648.96 131,648.96 0.00 Capital Projects 406 402.74 402.74 0.00 Capital Projects 407 0.00 (14,022.00) (14,022.00) Capital Projects 408 0.00 0.00 0.00 Capital Projects 409 0.00 0.00 0.00 Capital Projects 450 128,974.40 268,881.27 139,906.87 Capital Projects 470 (2,448.96) (2,987.21) (538.25) Enterprise 601 (18,025.71) (185,023.55) (166,997.84) Enterprise 611 2,502,007.35 2,179,239.40 (322,767.95) Enterprise 621 273, 820.45 275, 815.96 1,995.51 Enterprise 631 280,496.08 391,639.75 111,143.67 Internal Use Only 700 0.00 (41,296.04) (41,296.04) Agency 880 542,485.50 809,971.50 267,486.00 N/A N/A 0.00 166, 796.85 166, 796.85 Total 11,039,306.66 10,128,903.87 (910,402.79) I M M City of Shorewood Council Meeting Item Title / Subject: Investments 2nd Quarter 2019 Report Meeting Date: July 22, 2019 Prepared by: Joe Rigdon, Finance Director Reviewed by: Greg Lerud, City Administrator Attachments: Second Quarter 2019 Investments Spreadsheets Policy Consideration: An investment report is provided to the City Council for review on a quarterly basis #10A.2 MEETING TYPE Regular Background: The following information describes the unaudited investment activity of the City's funds as of June 30, 2019. The City's investment policy, modified 3/24/13, indicates that an investment report shall be prepared at least quarterly, including a management summary. General Objectives: The primary objectives, in priority order, of investment activities are safety, liquidity, and yield 1. Safety: Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit risk and interest rate risk. Credit risk is the risk of loss due to the failure of the security issuer or backer. Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates. 2. Liquidity: The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. 3. Yield: The investment portfolio shall be designed with the objective of attaining a market rate of return through budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Authorized and Suitable Investments: Minnesota Statute 118A.04 lists the types of investments that public funds may be invested in. The City's investment policy is narrower than the statute, and includes the following permissible investments: • United States securities: Governmental bonds, notes, bills, mortgages (excluding high -risk mortgage- backed securities), and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress. • State and local securities: Any security which is a general obligation of any state or local government with taxing powers which is rated "A" or better by a national bond rating service. Any security which is a revenue obligation of any state or local government with taxing powers which is rated "AA" or better by a national bond rating service. • Commercial paper: Commercial paper issued by United States corporations or their Canadian subsidiaries that is rated in the highest quality category by at least two nationally recognized rating agencies and matures in 270 days or less. • Time deposits: Time deposits that are fully insured by the Federal Deposit Insurance Corporation (FDIC) or by the National Credit Union Administration (NCUA). • Minnesota joint powers investment trust (4M Fund): Investments are restricted to securities described in Minnesota Statutes 118A.04 and 118A.07, subdivision 7. Diversification: The City shall attempt to diversity its investments according to type and maturity. The portfolio may contain both short -term and long -term investments. The City will attempt to match its investment maturities with anticipated cash flow requirements. The City's investment policy includes the following restrictions: No more than 30% of the total investments should extend beyond 5 years. No investment should extend beyond 15 years. No more than 10% of the total investments shall be commercial paper. As of 06/30/19, the City is in compliance with the investment policy's diversification restrictions. Current Investments: At 06/30/19, market value of the City's investments amounted to $8,316,955.61. Brokered certificates of deposit were the largest share of the portfolio, at 41.7 %. An investments summary and an investments detail listing are included on the attachments. Municipal E 36% Investments Allocation 06/30/19 4M Fund 1 nai Brokered Money s Agency Securities 12% Brokered rtificatesof Deposit 42% The weighted average portfolio maturity in days of the City's investment portfolio has declined over the past year. This calculation varies based on the mix of investment purchases and maturities. The average maturity was a calculated 481 days, or 1.3 years, as of 06/30/19. Weighted Average Portfolio Maturity (Days) 800 700 1:1919 500 400 00 00 00 �\ ��titioti���\ y° ti�ti� \�oo'����\yo°\'' °\� °�,���\y° 00 3 The weighted average yield of the City's investment portfolio has exhibited some overall upward movement during the past year, while more recently some flattening of interest yield rates has occurred. The portfolio yield was calculated at 2.527% at 06/30/19. Weighted Average Portfolio Yield 2.500`, 2.400% 2.300% 2.200% 2.100% 2.000% 00 00 o o 00 00 00 ° ° ° ° C5 o��ti From 01/01/19 through 06/30/19, the City received $99,476 in investment interest. The change in fair market value of the portfolio increased by $67,321 through 06/30/19 as a result of market economic conditions. The City's intent is to hold investments to maturity dates, which will prevent realized principal gains or losses on investments related to market conditions. Net investment income through 06/30/19 amounted to $166,797. Financial or Budget Considerations: This report is intended to provide investments financial information for the City's funds. Recommendation / Action Requested: Staff recommends that the City Council accept the quarterly investments report. Next Steps and Timeline: The investments quarterly report for September 2019 will be prepared and distributed in October 2019. Connection to Vision / Mission: The review of periodic reporting of financial information is a component of sound financial management. il City of Shorewood Investments Summary 2018 -2019 12/31/18 01/31/19 02/28/19 03/31/19 04/30/19 05/31/19 06/30/19 Allocation ($) 4M Fund 1,161,147.99 1,412,134.40 1,434,353.48 1,421,814.57 434,595.44 447,591.55 808,021.03 Brokered Money Markets 0.00 - - - - - - Brokered Certificates of Deposit 4,139,828.71 3,904,476.34 3,907,544.37 3,948,426.54 3,950,523.46 3,951,374.58 3,469,857.23 Government Agency Securities 979,532.50 981,015.00 982,844.50 986,684.00 987,901.50 992,657.00 995,660.50 Municipal Bonds 3,119,649.56 3,121,378.96 3,115,865.45 3,126,544.87 3,126,456.94 3,136,123.02 3,043,416.85 9,400,158.76 9,419,004.70 9,440,607.80 9,483,469.98 8,499,477.34 8,527,746.15 8,316,955.61 Allocation N 4M Fund 12.4% 15.0% 15.2% 15.0% 5.1% 5.2% 9.7% Brokered Money Markets 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Brokered Certificates of Deposit 44.0% 41.5% 41.4% 41.6% 46.5% 46.3% 41.7% Government Agency Securities 10.4% 10.4% 10.4% 10.4% 11.6% 11.6% 12.0% Municipal Bonds 33.2% 33.1% 33.0% 33.0% 36.8% 36.8% 36.6% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Weighted Average Portfolio Yield 2.431% 2.447% 2.457% 2.509% 2.521% 2.534% 2.527% Weighted Average Portfolio Maturity (Days) 552 536 508 540 510 479 481 City of Shorewood - Investments Detail Market Change in Market 06/30/19 Par Coupon Purchase Maturity Value Transfers Transfers Market Value Interest/ Value Value % Date Date Cusip FDIC # 12/31/2015 Purchases Sales in out & Gain /Loss Dividends 6/30/2019 4M Fund Money Market Wells Fargo Elk N A Sioux Falls SD CD Corporate One Federal Credit Union CD Ally Bank Midvale UT CD Goldman Sachs CD Citadel FCU CD Newbank, NA Eagle Bank VA Synchrony Bank CD Sallie Mae Bank CD American Express Fed Svgs Bk CD Brookfield WI Taxable FNMA Cap Zero Third Coast Bank, SSB CD Bank of China CD American Express Centurion Bk CD Belding MI Schools Ref Ser B Oregon St Pension Orrstown Bank CD New Orleans LA Ref Limited Tax TIAA FSB Jacksonville FL CD Conneaut PA School Dist Cincinnati OH Taxable Discover Bank CD Mahtomedi MN ISD Taxable First Mid - Illinois Bank & Trust CD Pinnacle Bk Nashville TN CD New Hampshire State GO FNMA Great Midwest Bank CD Citibank NA CD Wells Fargo Bk N A Sioux Falls SD CD Thief River Falls MN Sch Txbl Ser B 4M Fund Brokered CD Brokered CD Brokered CD Brokered CD Brokered CD Brokered CD Brokered CD Brokered CD Brokered CD Brokered CD Municipal Bonds Government Agency Brokered CD Brokered CD Brokered CD Municipal Bonds Municipal Bonds Brokered CD Municipal Bonds Brokered CD Municipal Bonds Municipal Bonds Brokered CD Municipal Bonds Brokered CD Brokered CD Municipal Bonds Government Agency Brokered CD Brokered CD Brokered CD Municipal Bonds 2.10 (245,000.00) (364.14) 1.75 12/22/2017 1/22/2019 949763MC7 3511 2.25 9/12/2015 3/12/2019 Non -DTC NCUA 1.60 9/14/2017 3/14/2019 02006L5H2 57503 1.95 3/19/2014 3/19/2019 38147JVY5 33124 2.37 9/12/2015 6/12/2019 Non -DTC NCUA 2.34 6/13/2015 6/13/2019 Non -DTC 55203 2.42 7/31/2015 7/31/2019 Non -DTC 34742 2.10 8/29/2014 8/29/2019 87165HCX6 27314 2.10 9/3/2014 9/3/2019 795450SS5 58177 1.75 9/12/2017 9/12/2019 02587CGE4 35328 1.25 6/2016 10/1/2019 112857CB1 N/A N/A 7/2015 10/9/2019 313586RC5 N/A 2.63 8/28/2018 2/28/2020 Non -DTC 58716 2.64 3/13/2019 3/12/2020 Non -DTC 33653 1.90 9/12/2017 3/12/2020 02587DZ43 27471 2.25 1/2016 5/1/2020 077527KT5 N/A 4.86 12/1/2015 6/1/2020 68608DDW1 N/A 2.00 8/28/2015 8/28/2020 687377DS7 713 3.14 3/1/2016 9/1/2020 64763FQJ1 N/A 1.90 9/18/2017 9/14/2020 87270LAQ6 34775 2.57 5/1/2016 11/1/2020 207515HD2 N/A 2.47 8/2015 12/1/2020 172217VP3 N/A 2.00 1/5/2017 1/5/2021 254672Z27 5649 3.40 8/1/2015 2/1/2021 560211MN1 N/A 2.83 3/13/2019 3/12/2021 Non -DTC 3705 1.95 9/21/2017 3/22/2021 72345SFU0 35583 2.70 5/2016 4/1/2021 644682U38 N/A 1.75 5/25/2016 5/25/2021 3136G3QU2 N/A 2.88 8/15/2018 8/16/2021 Non -DTC 29657 2.95 8/24/2018 8/24/2021 17312QR84 7213 2.70 3/27/2019 3/28/2022 949763YT7 3511 2.80 2/1/2016 2/1/2023 883883MN7 N/A 244,927.73 (245,000.00) (364.14) 72.27 364.14 0.00 247,200.00 (247,200.00) (2,755.15) 2,755.15 244,615.35 (245,000.00) (1,943.59) 354.65 1,943.59 0.00 199,502.40 (200,000.00) (1,933.97) 197.60 1,933.97 0.00 245,600.00 (245,600.00) (4,361.29) 4,361.29 244,200.00 (244,200.00) (5,720.39) 5,720.39 243,900.00 243,900.00 244,202.04 (2,551.36) 710.25 2,551.36 244,912.29 244,189.05 (2,551.36) 722.51 2,551.36 244,911.56 243,561.36 (2,126.13) 1,173.55 2,126.13 244,734.91 291,696.00 (1,843.75) 2,537.00 1,843.75 294,233.00 489,589.50 7,282.00 496,871.50 240,100.00 240,100.00 243,400.00 243,400.00 242,357.43 (2,308.37) 2,171.93 2,308.37 244,529.36 252,207.75 (2,868.75) 3,090.60 2,868.75 255,298.35 213,886.86 (98,956.04) (5,105.95) (1,146.42) 5,105.95 113,784.40 241,247.34 (2,443.27) 3,251.64 2,443.27 244,498.98 282,049.60 (4,398.80) 1,080.80 4,398.80 283,130.40 240,680.90 (2,308.37) 3,486.10 2,308.37 244,167.00 278,468.40 (3,598.00) 2,990.40 3,598.00 281,458.80 313,535.25 (3,882.38) 3,461.85 3,882.38 316,997.10 235,057.92 (2,419.73) 4,265.04 2,419.73 239,322.96 390,767.30 (6,545.00) 2,883.65 6,545.00 393,650.95 235,800.00 235,800.00 238,977.41 (2,382.20) 5,000.45 2,382.20 243,977.86 596,023.40 (8,032.50) 6,015.45 8,032.50 602,038.85 489,943.00 (4,375.00) 8,846.00 4,375.00 498,789.00 102,000.00 102,000.00 197,209.78 (2,994.41) 4,056.43 2,994.41 201,266.21 249,359.01 (1,725.95) 2,977.09 1,725.95 252,336.10 501,015.00 (7,000.00)1 1,810.00 7,000.00 502,825.00 9,400,158.76 2,254,515.05 (2,254,515.05) 88,543.11 (1,338,543.11) 67,320.84 99,476.01 8,316,955.61 Net Interest Earnings (Interest and realized gains /losses on securities) 166,796.85 166,796.85