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08-12-19 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, AUGUST 12, 2019 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby_ Johnson_ Labadie_ Siakel_ Sundberg_ B. Review and Adopt Agenda Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes from July 22, 2019 Minutes B. City Council Regular Meeting Minutes from July 22, 2019 Minutes C. City Council Special Work Session Minutes of July 31, 2019 Minutes D. Approval of the Verified Claims List Claims List E. Accept Final Improvements, Authorize Final Payment, Director of Public Works Memo Boulder Bridge MCC Project, City Project 18 -01 Resolution 19 -075 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Laura Hotvet and Jen Weiss — Excelsior Chamber of Commerce B. Curt Mackey, EFD Fire Chief City Administrator Memo C. Mike Meehan, SLMPD Chief City Administrator Memo 6. PARKS A. Request for Cathcart Hockey Boards Painting Event Funding Planning Director Memo 7. PLANNING CITY COUNCIL REGULAR MEETING AGENDA — August 12, 2019 Page 2 8. ENGINEERING /PUBLIC WORKS A. Approve Quote to Replace Culvert Crossing Engineer Memo On Lake Linden Drive Resolution 19 -076 B. Accept Proposal for Professional Services, AE2S Director of Public Works Memo SE Well and Filter Plant PLC Replacement, City Project 19 -07 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Date of First City Council Meeting in September B. Mayor and City Council 11. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, JULY 22, 2019 5:30 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 5:30 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, at 5:35 PM); City Administrator Lerud; PIe Works Brown. B. Review Agenda Labadie moved, Johnson seconded, approvin 4/0. 2. ENGINEERING FIRM PRES City Administrator Lerud explained there are presentations to the Council. A. WSB City Engineer Fauske introduced Lee Gu Hansen. Lee Gustafson thanked the for the road bumps that the,. fully-commits to getting,thiE noted that the team they a proposing, quarterly meetir meetings more often, if ne meetings with the Council the City. lie, Siakel,, and Sundberg (arrived Director Darling; Director of Public presented. Motion passed firms that will be making Katie Koscielak, Earth Evans, and Justin y for allowing WSB to serve them for many years. He apologized ve hit with some staff members and projects. He stated that WSB issues resolved. He reviewed some of the proposal details and roposing has a lot of municipal experience. He stated that he is with City staff, but noted that they are open to holding these �sary. He stated that they are also proposing two semi - annual /ell as an annual meeting to bring some new technology ideas to Councilmember Sundberg arrived at the meeting. City Engineer Fauske gave an overview of the projects that she has been involved in and communication efforts surrounding the projects. She gave an overview of some of the communications that has happened outside of the City boundaries so the community members can see what projects are happening in the area, even if they are not officially "our" project. She explained that she has worked with LMCC to put together a professional video for residents when there is an upcoming project. She stated that she has learned in her years at the City to utilize the expertise available at WSB and reviewed some of the team members that have worked with the City. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JULY 22, 2019 Page 2 of 5 Katie Koscielak gave a brief overview of how the team works and the ways they can collaborate and have face to face time with the City. She stated that their team approach ensures that there is always a City Engineer on site. Earth Evans gave a brief description of what she does in the water resources group. She explained that the water resources group is very large and has a number of ways they can assist the City and noted that they have pretty quick turnaround times and a good understanding of the requirements of the Minnehaha Creek Watershed District. Justin Hansen stated that he is the Director of GIS and gave an overview of the ways that they have worked with the City over the last five years. He gave an overview of their Datalink services for web mapping. He stated that he is excited about the opportunity to meet with the City annually to discuss the new technologies that become available. He'stated that they try to empower the City and have them be the caretakers and enable them to'keep the information up to date for GIS and do not hold it hostage from the City. Mr. Gustafson stated that he believes WSB is ti problems and solutions. He stated that they are Councilmember Sundberg asked how long Mr. Gu team. Mr. Gustafson stated that he had known abo involved. He stated that he got directly involve has been for about the last four months. Councilmember Sundbera asked how involved Mr. Gustafson stated that he wil work on long range planning w and work session meetinas: , olton & ive and innovative in their approach for =d to the Citv and to the area. been working with the Shorewood of the issues, but he was not directly ere were some changes at WSB which Gustafson would be moving forward. ng forward and is open to brainstorm and that he is also open to attending Council Dave Martini introduced Andrew Budde who they are proposing becomes the City Engineer. He explained that Bolton & Menk are a full- service engineering firm that includes GIS services. He explained the reason that he felt they would be a good fit for the City and their understanding of being in close proximity to Lake Minnetonka. He stated that they specialize in municipal services and noted that they currently serve about one - hundred and sixty communities in the State as their city engineers. He stated that he thinks the team that they have put together will be a great fit for the City. Andrew Budde gave a brief overview of some of the services Bolton & Menk can offer to the City and gave examples of some of the visionary leadership they have been able to do in communities like Watertown. He reviewed some of the items in the City mission statement that he feels their company can help with. He stated that they approach every client and situation uniquely and with the understanding that their services are an investment in the City's future. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JULY 22, 2019 Page 3 of 5 Councilmember Johnson stated that something that he has struggled with is the bedside manner of an engineer and being able to make the transition from "engineering speak" to something that a layperson can understand. He asked what Mr. Budde's bedside manner would be in this situation. Mr. Budde stated that he is generally pretty straight forward in his approach. He stated that he tries to look at things from an engineering perspective but try to explain it in an easy to understand fashion. Councilmember Johnson asked how many of the references listed in the packet refer specifically to Mr. Budde. Mr. Budde stated that he had worked with Watertown and Mound: He noted that he is also the City Engineer in Independence and represents Louisville and Jackson Township. Councilmember Johnson stated that if any of the be passed along to City Administrator Lerud. Councilmember Siakel stated that there may be sore of the residents may not fully support. She asked if with residents that were unhappy and were less than are specific to Mr: Budde that those coming up in the City that some examples where he had to work Mr. Budde stated that he has been yelled at quite a bit by residents and in some cases if things have gotten too emotional, he has suggested that they meet again another time to discuss things further. He stated that sometimes you have to just take the feedback and hope for an opportunity to incorporate their concerns into the overall plan. Councilmember Siakel stated that she appreciated that Mr. Budde took the time to read the City's mission statement. She stated that he said he was forward thinking and asked if he had taken a drive around the City and had any thoughts about'anything in the City. Mr. Bud through he character of having rural i there is a completely urba map, it appears as thoug probably arise. Mayor Zerby asked whe engineering planning., , fen around the City, watched some Council meetings and read stated that what he noticed is that the City has the unique s with large trees on either side and then a short distance away action with curb and gutter. He stated that in looking at the utility is watermain to about half of the City and thinks that issue will biggest mistake he sees cities making with regard to their Mr. Budde stated that the biggest mistake he has seen in the communities he has been involved in, it would be lack of vision and foresight. Mayor Zerby stated that mistakes will happen and asked how Mr. Budde and Bolton & Menk deal with mistakes. Mr. Budde stated that they will own up to their mistakes and have paid for changes in projects when there has been an engineering mistake. CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JULY 22, 2019 Page 4 of 5 Mr. Martini stated that regardless of whether the mistake is reality or perception, they come to the table and ask what the expectation is from the City. He stated that they are much more concerned with the long -term relationship than they are with short term financial gain. C. Stantec Dave Ahrens introduced himself and noted that he has ten years of experience working with Lino Lakes and Shoreview. Phil Gravel introduced himself and stated that they had put together a "stantastic" team for the City. He stated that they have arranged things for the City and this `would be Mr. Ahrens top responsibility. Heidi Peper introduced herself and noted that she is a funding specialist and works in funding to try to help cities find the financing they need in order to advance their projects. Mr. Ahrens gave a brief overview of Stantec and their approach to projects. He stated that their four core values are: put people first; do what is righf; better together; and driven to achieve. He shared some examples of projects that he believes show these core values in Red Lake Falls, MN and Johnson Creek, WI. He stated that personally he likes to explore new and innovative solutions and does not take a cookie cutter approach to issues. He stated that he knows the City is looking to hire a construction observer, and noted that if the City finds someone, their services can be adjusted and not include those services, but noted that if the City does not find a suitable candidate that can also provide full - service construction services. Ms. Peper stated that they have a network of Country. She stated that the City, does not ha funding assistance. She noted that their fundir needed and can be on a project by project basi Mr. Gravel gave a brief overview of their fees , be transparent so there are no surprise invoice': r one- hundred funding specialists across the o be a low- income community in order to get pecialists can be used as much or as little as billing practices. He noted that they strive to unnecessary projects. Councilmember Johnsen asked if, Stantec could provide references that would be specific to Mr. Ahrens. He stated that as he has interacted with engineers, once of his biggest issues has been their "bedside manner" and asked how Mr. Ahrens would communicate engineering concepts to a layman. Mr. Ahrens stated that things need to be explained without using engineering terms whenever possible. Mayor Zerby asked if Ms. Peper had been successful in getting funding from watershed districts. Ms. Peper stated that they have had some success with getting funding from BWSR what was channeled through the watershed district. Mayor Zerby stated that everybody makes mistakes and asked how their firm deals with mistakes. Mr. Ahrens stated that he has made mistakes and gave the example of working on the Mystic Lake Casino where he neglected to calculate a zero -point three degree rotation for the golf CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JULY 22, 2019 Page 5 of 5 clubhouse. He stated that they covered the expense for the change order that was necessary for that project because he had made a mistake. He stated that they do own up to their mistakes and do not try to shy away from them and noted that it is important for them to have a good plan and peer review so the mistakes can be minimized. He stated that good communication between the engineer and the people out in the field is very important. 3. ADJOURN The City Council Work Session Meeting of July 22, 2019 adjourned 7:02 P.M. ATTEST: Sar Mayor CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JULY 22, 2019 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:05 P.M. Present. Absent: Mayor Zerby; Councilmembers Johnson, Attorney Keane; City Administrator Lerui Rigdon; Planning Director Darling; Direr Engineer Fauske B. Review Agenda Sundberg moved, Labadie seco 5/0. F, CONSENT AGEN Mayor Zerby reviewec Siakel moved, Laba Agenda and Adoptin E. F. G. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. I, and Sundberg; City one; Finance Director )rks Brown; and, City as presented. Motion passed e Motions Contained on the Consent _ nutes of Julv 8, 2019 Claims List per - Installed Improvements on Vine Hill Road: 19285 State irbucks) RESOLUTION NO. 19 -071, "A Resolution Accepting and Maintenance of Developer - Installed Improvements in the Constructed in Conjunction with the Development of the Site 85 State Highway 7." Update Mobile Communications Policy Accept Proposal for Entry and Security System Election Judge Compensation Rates, Adopting RESOLUTION NO. 19 -072 "A Resolution Approving Election Judge Compensation Rates." Accept Proposal for Fire Suppression Repairs: City Hall CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 2 of 6 H. Accept Contract for Uniforms Public Works Motion passed 5/0. 3. MATTERS FROM THE FLOOR Janet Sylvester, 27110 West 62nd Street, stated that she has e- mailed the City quite often on the sewer back -up issue and wanted to give an update in person. She stated that she spoke with Matt from Met Council last Friday and was told that it is still under investigation and they were trying to figure out if they had done anything wrong. She told him that they had put 1,000 gallons of raw sewage in her house so somebody did something wrong. She stated that Matt from Met Council stated that they are looking into other parties that may be involved to see who may be liable. She stated that it has been over a month that half of their home is trashed down to the studs and subflooring. She asked if the City had any additional information on her situation. Public Works Director Brown stated that he heard for the first time today that Met Council was looking at other parties in this situation. He stated that'the Met Council has not contacted the City nor included them in their investigation at this paint. He stated that his understanding is that this situation involved infrastructure that was solely owned by the Met Council. Mayor Zerby asked how long claims typically took when they involve the Met Council. Public Works Director Brown stated that he would think within two to three weeks there should be a good handle on the cause and effect. F as to what the cause was in this situation. Mayor Zerby asked if answers from Met Cc City Administrator finds out. Mayor Zerby expressed h Council and staff would wo Councilmember Johnson a Ms. Sylvester indicated eig Aster Trail but noted that tl that at least two other homy that the situation is still heir for the co e did not think there was much question rvene and try to get some more immediate m and will let Ms. Sylvester know what he by for Ms. Sylvester's situation and assured her that the try to help get her some answers from the Met Council. homes on her street were impacted in this situation. :o ten homes were impacted street including her street and three on new home near her was not impacted. She stated that she knows ners have contacted Met Council and have gotten the same answer investigated. Public Works Director Brown suggested that Ms. Sylvester consider contacting her State Representative to get some assistance with Met Council. 4. PUBLIC HEARING - NONE 5. REPORTS AND PRESENTATIONS - NONE CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 3 of 6 6. PARKS A. Report by Commissioner Rock on July 9, 2019 Parks Commission Meeting Commissioner Rock gave a brief overview of the July 9, 2019 Parks Commission Meeting. He stated that they have asked staff to look into the possibility of a board painting party for the hockey boards at Cathcart Park. He stated that the Parks Commission toured Manor, Southshore, and Silverwood Parks. He reviewed some of the items discussed at each park. Councilmember Labadie asked if the Parks Commission was actively trying to recruit use for the greenspace at Silverwood Park because it was suggested that Tonka United Soccer be contacted. Councilmember Johnson stated that he can answer that question because it was his idea. He stated that he suggested that Tonka United be contacted and suggest that this greenspace could be used for K -2 soccer. He noted that when his daughter played, they practiced over in Carver County at Roundhouse Park and felt this would be a possible way for them to utilize the space and be closer. Councilmember Labadie stated that she likes the idea to utilize the space for soccer fields. She asked if there had been an update on the condition of the pond in Manor Park. Planning Director Darling stated that the City, is working with Barr Engineering to do a bathymetric survey. She stated that the City is also looking ''at algaecides and would contract to have Alum treatments for the pond in August and September with more to follow next year. Public Works Director Brown stated that they are looking at doing an herbicide and alum treatment in August and September and noted that the cast is more reasonable than anticipated, so they are also looking at a contract to provide these services in the future. He stated that he has suggested that Barr Engineering came to a future Council work session and present the results of the bathymetric survey can Manor Pond. Mayor Zerby suggested that the meeting regarding Manor Pond happen on site again in order to give the residents an opportunity to also hear the information and ask questions. Councilmember Siakel stated that she had not been out to Manor Pond recently and asked about its conditions and noted that the Council had committed to residents that the City would take action on their pond issues. Councilmember Labadie stated that she agrees with Mayor Zerby's suggestion to open up the meeting with Barr Engineering to the community group. City Administrator Lerud stated that when the final report comes from Barr Engineering, he will send it out to the community group and also let them know when the Council meeting is scheduled to discuss it. B. Change Order #1 for Badger Park Playground Project Planning Director Darling stated that the contractor found electrical conduit buried that has all the wiring for the field lighting. She stated that the conduit is too shallow and will no longer meet code CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 4 of 6 at its current depth. She explained that the site contractor was unable to complete the trenching work, so the City found an electrician that was willing to do the work. She apologized for this being an after the fact change because of the timing. Councilmember Sundberg asked if the conduit being installed so shallow was a mistake on someone's part. Public Works Director Darling stated that it was okay for the way the lights were originally put in but with the change in grading, it would be too shallow. She stated that there were not plans that showed where the conduit was located, so they could not have planned for this prior to construction. Councilmember Johnson stated that he commends staff for taking action in order to avoid increased project costs and delays, but suggested that there be a conversation at the annual retreat about the possibility of having a certain dollar amount where staff is allowed to make decisions without needing to bring it before council every time. Councilmember Siakel stated that there is already 'a policy like that in place and believes the allowed amount is $7,500. Sundberg moved, Johnson secs Resolution Accepting Change On Complications at the Badger Park P 5/0. 7. PLANNING A. Report by Commissi Commissioner Gault gave a bri commended Planning director, accessory structure. nded, To Approve ''RESOLUTION NO. 19 -073, "A let Number One to Resolve Unexpected Electrical aygrourild Project, City Project 19 -01." Motion passed Gault on July 2, 2019 Planning Commission Meeting iew of the July 2, 2019 Planning Commission Meeting. He for all the work she put into the ordinance amendment for Ordinance Amendment Accessory Structure Planning Director Darling explained that this amendment removes the requirement for conditional use permits for accessory structures over 1,200 or 1,000 square feet, but noted that the same standards would be required. She gave a brief overview of the other proposed changes and language clean -up throughout the document. She stated that the Planning Commission and staff recommend approval of the proposed changes. Johnson moved, Siakel seconded, Approving ORDINANCE 567, "An Ordinance Approving an Amendment to Section 1201 (Zoning Regulations) of City Code to Remove the Requirement for a Conditional Use Permit for Oversized Accessory Building." Motion passed 5/0. Johnson moved, Siakel seconded, Approving RESOLUTION NO. 19 -074, "A Resolution Approving Publication of Ordinance No. 567 by Title and Summary." Motion passed 5/0. 8. ENGINEERING /PUBLIC WORKS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 5 of 6 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. June General Fund Report Finance Director Rigdon noted that the report is for January through June of 2019. He gave a brief overview of the revenues and expenditures through June. There was a consensus of the Council to accept the General Fond report. 2. Investments 2 "d Quarter 2019 Report Finance Director Rigdon noted that the investments are handled on the basis of safety, liquidity and yield or the SLY method. He gave a brief overview of the investments for the ,2nd quarter of 2019. Mayor Zerby stated that he appreciates that the City has gotten about 100,000 dollars from their investments this year and hopes that will continue through the remainder of the year. Other Public Works Director Brown reported they have slacked aff,in pumping Mary Lake because Lake Linden is at its brink and cannot have any more water added to it. He stated they are hopeful the dry weather will allow for some natural percolation to bring both water bodies down to a more normal water level. He explained the Amesbury well SCADA project is complete and was very successful. He stated when the alum and herbicide treatments are scheduled for Manor Pond he will make sure an e-mail is sent out'and it is published on the website so people are aware. He stated there is a lot of anticipation around the Tour De Tonka event and noted that Public Works began patching today along the route and will continue that work throughout the weekend now that there has been some dry weather. He noted the No Parking signage in the Shorewood Pond community has been completed. He explained the patching in the Glen Road area is almost completed. Mayor Zerby stated he had e- mailed Public Works Director Brown about the cell towers and asked if there was anv information on that issue. Public Works Director Brown explained he spoke to the consultant from Owl Engineering and determined that both cell towers are well within the safety limits for electromagnetic frequency radiation. He noted that this will be inspected annually. City Engineer Fauske reported the striping contractor has been out working in the City. She stated that there was a good turnout for the Open House for the 2019 Mill and Overlay project. She explained they are working to get some of the frequently asked questions posted to the website for people that were unable to attend. She stated that the contractor has indicated that the work would start in early September but there is not a specific schedule at this time. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES July 22, 2019 Page 6 of 6 City Administrator Lerud asked how the Council would like to proceed following up on the presentations made at the Council Work Session. Councilmember Sundberg stated that she would like to have a work session discussion about it in order to be able to go into more detail. City Administrator Lerud explained that he would like to conduct reference checks and also wondered if the Council had questions that time did not allow for this evening. He will look into scheduled a work session in August for this discussion. B. Mayor and City Council 11. ADJOURN Johnson moved, Labadie seconded, Adjourning the City Council Regular Meeting of July 22, 2019, at 7:39 P.M. Motion passed 5/0. ATTEST: Zerby, Mayor Sandie Thone, City Clerk 2c CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, JULY 31, 2019 5:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 5:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Siakel, Sun Lerud; Director of Public Works Brown. Cc B. Review Agenda Sundberg moved, Siakel seconded, approv 4/0. 2. ENGINEERING FIRM DISCU City Administrator Lerud provided information' as well as comments he received during the r the quick turn - around time from the presents information provided. He said he still thought; until late August. Lerud said there is no dea further discussions at future council meetinas. There was a general discussio can bring to the table. e age `g, and Labadie; City Administrator Imember Johnson was absent. la, as presented. Motion passed the three engineering firms nd checks. He said due to m able to review all of the tant to discuss the matter rather than waiting to this process, and he said there would be neering firm as well as what the other firms Council member Siakel said that there is still some confusion regarding the retainer fee as the dollar:amounts were several thousand dollars difference between the three firms. She suggested that a matrix or spreadsheet be developed that would allow easier comparison. Council member Sundberg asked if a different firm was selected, how difficult would the transition be to a new firm: Director of Public Work Brown said that there will some difficulties with any transition, but it should not be the determining factor in the council making the decision. Lerud said as part of the RFP all the firms had to offer hosting the city's GIS information. He said that the city will be evaluating LOGIS and having them host the city's GIS system. He said LOGIS is a joint powers agency in the state, and if the city hosts its information there, the choice of city engineer would not be impacted. Council member Labadie said she was impressed that Stantec brought a funding person to the presentation and wondered how much value there was to having that asset. Brown said that most engineering firms have that type of position. Lerud added that a funding person could add value in the way projects are prepared — ensuring that if there is available outside funding, plans and CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES JULY 31, 2019 Page 2 of 2 specifications could be prepared in a way that gives the city the best chance possible for that funding. Mayor Zerby asked if the city was prepared to reduce the number of firms under consideration. After a brief discussion it was decided to continue to consider all three firms. Brown said that one thing he and Lerud discussed was the idea that the engineer that would be assigned to the city from each firm be invited to be interviewed by the council. He said that a half hour is not enough time to gauge the qualities of the engineers, as his opinion of the firms has changed between initially meeting them and following their presentations. The consensus of the council was to get further clarification on the following items: • A better break down on retainer costs and overall costs on a spread sheet. • Answering the question of how the firm will approach taking on a project that is in- progress. Will the firm start over producing their own information from the beginning, or review the in- progress plans and revised as needed? • Try to assess the value of a dedicated funding person. Lerud said that staff would continue to work on this With no other business Motion passed 4/0 and, ATTEST: Sa chedule the interviews. ie, second by Sundberg. Scott Zerby, Mayor #2 D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: August 12, 2019 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 65571— 65621 & ACH 482,958.19 Total Claims $482,958.19 We have also included a payroll summary for the payroll period ending July 21, 2019 & August 4, 2019. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 66,180.88 CASH AND INVESTMENTS 101 -11- 4103 -0000 1,716.64 0.00 PART -TIME 101 -11- 4122 -0000 131.31 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4101 -0000 10,775.09 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 946.20 0.00 PART -TIME 101 -13- 4121 -0000 879.10 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 877.62 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 92.67 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,011.44 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 375.91 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 377.75 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 29.04 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,571.55 0.00 FULL -TIME REGULAR 101 -18- 4103 -0000 274.20 0.00 PART -TIME 101 -18- 4121 -0000 438.47 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 442.54 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 25.75 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 5,457.69 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 285.60 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 408.57 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 541.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 27.50 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 12,970.41 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 427.69 0.00 OVERTIME 101 -32- 4121 -0000 842.18 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 953.47 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,580.27 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 811.69 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 235.37 0.00 FULL -TIME REGULAR 101 -33- 4121 -0000 14.87 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 29.48 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (07/22/2019 - 12:48 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4131 -0000 255.26 0.00 EMPLOYEE INSURANCE - CITY 101 -33- 4151 -0000 21.06 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 4,132.34 0.00 FULL-TIME REGULAR 101 -52- 4103 -0000 1,584.00 0.00 PART -TIME 101 -52- 4121 -0000 425.96 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 425.66 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 299.89 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,290.43 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 96.81 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 96.64 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 65.18 0.00 WORKERS COMPENSATION FUND Total: 66,180.88 66,180.88 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 1,957.14 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,358.75 0.00 FULL -TIME REGULAR 201 -00- 4103 -0000 284.08 0.00 PART -TIME 201 -00- 4121 -0000 101.88 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 121.83 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 73.01 0.00 WORKERS COMPENSATION FUND Total: 1,957.14 1,957.14 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 8,546.72 CASH AND INVESTMENTS 601 -00- 4101 -0000 6,404.04 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 192.84 0.00 WATER PAGER PAY 601 -00- 4121 -0000 491.94 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 466.08 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 818.56 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 173.26 0.00 WORKERS COMPENSATION FUND Total: 8,546.72 8,546.72 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 7,216.46 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,901.46 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 506.21 0.00 OVERTIME 611 -00- 4105 -0000 192.84 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 417.30 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 382.43 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (07/22/2019 - 12:48 PM) Page 2 Account Number Debit Amount Credit Amount Description 611 -00- 4131 -0000 664.83 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 151.39 0.00 WORKERS COMPENSATION FUND Total: 7,216.46 7,216.46 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 655.31 CASH AND INVESTMENTS 621 -00- 4101 -0000 507.18 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 38.03 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 32.87 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 2.09 0.00 WORKERS COMPENSATION FUND Total: 655.31 655.31 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 2,300.87 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,808.13 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 116.50 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 126.55 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 62.79 0.00 WORKERS COMPENSATION FUND Total: 2,300.87 2,300.87 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 86,857.38 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 42,162.43 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 8,782.20 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,006.60 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,552.36 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 9,745.60 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,445.85 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 5,182.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,835.32 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 95.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2181 -0000 0.00 1,300.72 DISABILITY INSURANCE 700 -00- 2183 -0000 0.00 710.00 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 591.30 DENTAL DELTA 700 -00- 2185 -0000 0.00 448.00 DENTAL - UNION FUND Total: 86,857.38 86,857.38 PR - G/L Distribution Report (07/22/2019 - 12:48 PM) Page 3 Account Number Debit Amount Credit Amount Description Report Total: 173,714.76 173,714.76 PR - G/L Distribution Report (07/22/2019 - 12:48 PM) Page 4 Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 66,706.66 CASH AND INVESTMENTS 101 -13- 4101 -0000 11,081.75 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 838.20 0.00 PART -TIME 101 -13- 4121 -0000 893.99 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 907.87 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 97.35 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,030.43 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 377.30 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 390.47 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 27.62 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,609.40 0.00 FULL -TIME REGULAR 101 -18- 4103 -0000 277.63 0.00 PART -TIME 101 -18- 4121 -0000 441.58 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 455.57 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 41.86 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 5,471.70 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 282.75 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 415.50 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 541.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 28.59 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 15,650.59 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 93.38 0.00 OVERTIME 101 -32- 4105 -0000 349.32 0.00 STREET PAGER PAY 101 -32- 4121 -0000 1,020.54 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 1,160.64 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,581.24 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 941.50 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 302.79 0.00 FULL -TIME REGULAR 101 -33- 4121 -0000 21.79 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 35.46 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4131 -0000 256.24 0.00 EMPLOYEE INSURANCE - CITY PR - G/L Distribution Report (08/05/2019 - 1:05 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4151 -0000 26.19 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 3,300.60 0.00 FULL -TIME REGULAR 101 -52- 4103 -0000 1,303.50 0.00 PART -TIME 101 -52- 4121 -0000 344.38 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 362.78 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 248.71 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,299.95 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 97.52 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 100.72 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 61.68 0.00 WORKERS COMPENSATION FUND Total: 66,706.66 66,706.66 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 1,873.37 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,212.85 0.00 FULL -TIME REGULAR 201 -00- 4102 -0000 166.53 0.00 OVERTIME 201 -00- 4103 -0000 205.32 0.00 PART -TIME 201 -00- 4121 -0000 90.94 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 109.38 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 70.76 0.00 WORKERS COMPENSATION FUND Total: 1,873.37 1,873.37 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 7,814.05 CASH AND INVESTMENTS 601 -00- 4101 -0000 5,485.52 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 431.29 0.00 OVERTIME 601 -00- 4121 -0000 441.08 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 424.01 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 829.26 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 202.89 0.00 WORKERS COMPENSATION FUND Total: 7,814.05 7,814.05 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 5,913.76 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,444.26 0.00 FULL -TIME REGULAR 611 -00- 4121 -0000 332.41 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 325.19 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 671.64 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 140.26 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (08/05/2019 - 1:05 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 5,913.76 5,913.76 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 391.02 CASH AND INVESTMENTS 621 -00- 4101 -0000 273.46 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 20.51 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 19.98 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 1.93 0.00 WORKERS COMPENSATION FUND Total: 391.02 391.02 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,804.56 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,276.10 0.00 FULL -TIME REGULAR 631 -00- 4102 -0000 96.42 0.00 OVERTIME 631 -00- 4121 -0000 101.96 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 103.80 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 39.38 0.00 WORKERS COMPENSATION FUND Total: 1,804.56 1,804.56 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 84,503.42 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 40,966.41 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 8,782.20 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,190.25 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,630.46 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 9,622.74 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,337.94 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 5,182.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,928.72 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 95.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2180 -0000 0.00 665.62 LIFE INSURANCE 700 -00- 2182 -0000 0.00 392.08 UNION DUES 700 -00- 2183 -0000 0.00 710.00 HEALTH SAVINGS ACCOUNT FUND Total: 84,503.42 84,503.42 Report Total: 169,006.84 169,006.84 PR - G/L Distribution Report (08/05/2019 - 1:05 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/22/2019 - 2:25PM Batch: 00004.07.2019 - PR -07 -22 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: 1 ACH Enabled: True July -2019 PR Batch 00002.07.2019 Dental - Union 448.00 07/22/2019 700 -00- 2185 -0000 PR Batch 00002.07.2019 Dental - Union Check Total: 448.00 Vendor: 112 AMERICAN LEGAL PUBLISHING CORPOR Check Sequence: 2 ACH Enabled: False 0128822 S -14 Supplement Pages 323.00 07/22/2019 101 -13- 4400 -0000 Check Total: 323.00 Vendor: 3 DELTA DENTAL OF MINNESOTA Check Sequence: 3 ACH Enabled: True July -2019 PR Batch 00002.07.2019 Dental - Non Union 591.30 07/22/2019 700 -00- 2184 -0000 PR Batch 00002.07.2019 Dental - Non Uni Check Total: 591.30 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 4 ACH Enabled: True RP -07 -22 -2019 PR Batch 00002.07.2019 Federal Income Tax 5,006.60 07/22/2019 700 -00- 2172 -0000 PR Batch 00002.07.2019 Federal Income I RP -07 -22 -2019 PR Batch 00002.07.2019 FICA Employee Portio 3,949.22 07/22/2019 700 -00- 2174 -0000 PR Batch 00002.07.2019 FICA Employee _ RP -07 -22 -2019 PR Batch 00002.07.2019 FICA Employer Portioj 3,949.22 07/22/2019 700 -00- 2174 -0000 PR Batch 00002.07.2019 FICA Employer ] RP -07 -22 -2019 PR Batch 00002.07.2019 Medicare Employee Pc 923.58 07/22/2019 700 -00- 2174 -0000 PR Batch 00002.07.2019 Medicare Emplo,. RP -07 -22 -2019 PR Batch 00002.07.2019 Medicare Employer Po 923.58 07/22/2019 700 -00- 2174 -0000 PR Batch 00002.07.2019 Medicare Emplo,. Check Total: 14,752.20 Vendor: 184 GREGORY FASCHING Check Sequence: 5 ACH Enabled: True 07 -22 -2019 Child Care Reimbursement 302.25 07/22/2019 700 -00- 2179 -0000 Check Total: 302.25 Vendor: 6 HEALTH PARTNERS -GROUP Check Sequence: 6 ACH Enabled: False July -2019 PR Batch 00002.07.2019 Health Ins - CoPay 3,596.88 07/22/2019 700 -00- 2171 -0000 PR Batch 00002.07.2019 Health Ins - Cop; July -2019 PR Batch 00002.07.2019 Health Insurance -HSA 5,185.32 07/22/2019 700 -00- 2171 -0000 PR Batch 00002.07.2019 Health Insurance July -2019 PR Batch 00001.07.2019 Health Ins - CoPay 3,596.88 07/08/2019 700 -00- 2171 -0000 PR Batch 00001.07.2019 Health Ins - Cop; July -2019 PR Batch 00001.07.2019 Health Insurance -HSA 5,185.32 07/08/2019 700 -00- 2171 -0000 PR Batch 00001.07.2019 Health Insurance AP- Computer Check Proof List by Vendor (07/22/2019 - 2:25 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Mar -19- Pazandak March - Refund - Joe Pazandak - 1,871.82 07/08/2019 700 -00- 2171 -0000 PR Batch 00001.07.2019 Health Insurance Check Total: 15,692.58 Vendor: 471 HENNEPIN COUNTY PROPERTY TAX Check Sequence: 7 ACH Enabled: False 0619 -26 Special Assessment Annual Svc 331.32 07/22/2019 601 -00- 4400 -0000 0619 -26 Special Assessment Annual Svc 331.32 07/22/2019 611 -00- 4400 -0000 0619 -26 Special Assessment Annual Svc 341.36 07/22/2019 631 -00- 4400 -0000 Check Total: 1,004.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 8 ACH Enabled: False RP -07 -22 -2019 PR Batch 00002.07.2019 Deferred Comp Flat Ai 5,182.00 07/22/2019 700 -00- 2176 -0000 PR Batch 00002.07.2019 Deferred Comp I Check Total: 5,182.00 Vendor: 686 KANSAS CITY LIFE INSURANCE COMPAN' Check Sequence: 9 ACH Enabled: True July -2019 PR Batch 00002.07.2019 Long Term Disability 610.48 07/22/2019 700 -00- 2181 -0000 PR Batch 00002.07.2019 Long Term Disat July -2019 PR Batch 00002.07.2019 Short Term Disability 690.24 07/22/2019 700 -00- 2181 -0000 PR Batch 00002.07.2019 Short Term Disat Check Total: 1,300.72 Vendor: 965 MCI COMM SERVICE Check Sequence: 10 ACH Enabled: False July -11 -2019 6N372303 -- 952 - 470 -9606 34.93 07/22/2019 601 -00- 4394 -0000 July -11 -2019 6N372302 -- 952 - 470 -9605 34.93 07/22/2019 601 -00- 4394 -0000 Check Total: 69.86 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 11 ACH Enabled: True RP -07 -22 -2019 PR Batch 00002.07.2019 State Income Tax 2,552.36 07/22/2019 700 -00- 2173 -0000 PR Batch 00002.07.2019 State Income Tax Check Total: 2,552.36 Vendor: 305 MNSPECT, LLC Check Sequence: 12 ACH Enabled: True 7897 Inspection Services 1,575.00 07/22/2019 101 -24- 4400 -0000 Check Total: 1,575.00 Vendor: 665 OPTUM BANK Check Sequence: 13 ACH Enabled: True RP -07 -22 -2019 PR Batch 00002.07.2019 HSA - OPTUM BANK 710.00 07/22/2019 700 -00- 2183 -0000 PR Batch 00002.07.2019 HSA - OPTUM B. Check Total: 710.00 Vendor: 9 PERA Check Sequence: 14 ACH Enabled: True RP -07 -22 -2019 PR Batch 00002.07.2019 MN -PERA Deduction 3,921.30 07/22/2019 700 -00- 2175 -0000 PR Batch 00002.07.2019 MN -PERA Dedu AP- Computer Check Proof List by Vendor (07/22/2019 - 2:25 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference RP -07 -22 -2019 PR Batch 00002.07.2019 MN PERA Benefit Em 4,524.55 07/22/2019 700 -00- 2175 -0000 PR Batch 00002.07.2019 MN PERA Benel Check Total: 8,445.85 Vendor: 734 SCIENCE EXPLORERS, INC. Check Sequence: 15 ACH Enabled: False 4516 Spy Science at Freeman Park Event 135.00 07/22/2019 101 -53- 4248 -0000 Check Total: 135.00 Vendor: UB *00267 Sandra Sherman Check Sequence: 16 ACH Enabled: False Refund Check 17.27 07/22/2019 601 -00- 2010 -0000 Refund Check 20.14 07/22/2019 611 -00- 2010 -0000 Refund Check 8.64 07/22/2019 631 -00- 2010 -0000 Refund Check 8.63 07/22/2019 621 -00- 2010 -0000 Check Total: 54.68 Vendor: 355 SHRED -N -GO INC Check Sequence: 17 ACH Enabled: False 92080 Spring Clean up 1,200.00 07/22/2019 621 -00- 4347 -0000 Check Total: 1,200.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 18 ACH Enabled: False August- 2019 -013 Monthly- Operating Budget Exp 105,474.42 07/22/2019 101 -21- 4400 -0000 Check Total: 105,474.42 Vendor: 657 SUMMIT COMPANIES Check Sequence: 19 ACH Enabled: True 2151132 Install Temp Air Compressor in Basement 615.00 07/22/2019 101 -19- 4223 -0000 Check Total: 615.00 Total for Check Run: 160,428.22 Total of Number of Checks: 19 AP- Computer Check Proof List by Vendor (07/22/2019 - 2:25 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 07/25/2019 - 3:26PM Batch: 00005.07.2019 - CC -07 -25 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 950 BARR ENGINEERING COMPANY Check Sequence: 1 ACH Enabled: False 23271697.00 -1 Stormwater Management Plan 9,371.22 07/24/2019 631 -00- 4303 -0000 Check Total: 9,371.22 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 2 ACH Enabled: True 711173 2018 Annual TIE Disclosure 65.45 07/24/2019 101 -13- 4351 -0000 711174 Ord. No. 568 65.45 07/24/2019 101 -13- 4351 -0000 711285 2018 Annual TIE Disclosure 42.41 07/24/2019 101 -13- 4351 -0000 711286 Ord. No. 568 42.41 07/24/2019 101 -13- 4351 -0000 Check Total: 215.72 Vendor: 1060 GENERAL SECURITY SERVICES CORPORA Check Sequence: 3 ACH Enabled: False 11306 -2 -0 Security Svcs 3,123.08 07/24/2019 403 -00- 4620 -0000 11363 -2 -0 Security Svcs 2,422.52 07/24/2019 201 -00- 4620 -0000 Check Total: 5,545.60 Vendor: 757 GONYEA HOMES & REMODELING Check Sequence: 4 ACH Enabled: False 5885PrestwickCt Escrow Refund - 5885 Prestwick Court - Bradle) 7,206.00 07/24/2019 880 -00- 2200 -0000 Check Total: 7,206.00 Vendor: 896 HUEBSCH SERVICES Check Sequence: 5 ACH Enabled: True 4332062 SSCC Mats 36.47 07/24/2019 201 -00- 4400 -0000 4332062 City Hall Mats 112.49 07/24/2019 101 -19- 4400 -0000 Check Total: 148.96 Vendor: 968 LOUCKS, INC. Check Sequence: 6 ACH Enabled: False 36136 Badger Park Playground 3,331.04 07/24/2019 402 -00- 4400 -0000 Check Total: 3,331.04 AP- Computer Check Proof List by Vendor (07/25/2019 - 3:26 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 7 ACH Enabled: True 78086 Newsletter Postages 500.94 07/24/2019 101 -13- 4208 -0000 78086 Newsletter Svc 431.12 07/24/2019 101 -13- 4400 -0000 Check Total: 932.06 Vendor: 452 PREHALL ELECTRIC INC. Check Sequence: 8 ACH Enabled: False 897 Badger Park Playground 13,700.00 07/24/2019 402 -00- 4400 -0000 Check Total: 13,700.00 Vendor: 336 PURCHASE POWER Check Sequence: 9 ACH Enabled: True Refilled- 06/28/2019 Acct #8000-9000-0743-8223 1,000.00 07/24/2019 101 -13- 4208 -0000 Refilled- 06/28/2019 Acct #8000-9000-0743-8223 20.99 07/24/2019 101 -13- 4208 -0000 Check Total: 1,020.99 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 10 ACH Enabled: False June - 2019 -HCPF Monthly -Henn Cry Process Fee 30.00 07/24/2019 101 -21- 4400 -0000 Check Total: 30.00 Vendor: 384 TOTAL PRINTING SERVICES Check Sequence: 11 ACH Enabled: False 12529 Newsletters 721.50 07/24/2019 101 -13- 4351 -0000 12529 Park Insert 161.25 07/24/2019 101 -53- 4351 -0000 Check Total: 882.75 Vendor: 415 WARNER CONNECT Check Sequence: 12 ACH Enabled: True 29937775 PWs Computers 3,705.59 07/24/2019 403 -00- 4640 -0000 Check Total: 3,705.59 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 13 ACH Enabled: True 5102846200 - 071119 5655 Merry Lane 21.33 07/24/2019 101 -52- 4380 -0000 5655 Merry Lane 5145317119 - 072219 C.H.Svcs 398.75 07/24/2019 101 -19- 4380 -0000 C.H.Svcs 5145317119 - 072219 P.W. Bldg Svc 276.95 07/24/2019 101 -32- 4380 -0000 P.W. Bldg Svc 5145317119 - 072219 P.W. Street Lights Svc 3,248.36 07/24/2019 101 -32- 4399 -0000 P.W. Street Lights Svc 5145317119 - 072219 Parks 410.46 07/24/2019 101 -52- 4380 -0000 Parks 5145317119 - 072219 Amesbury 144.34 07/24/2019 601 -00- 4394 -0000 Amesbury 5145317119 - 072219 Boulder Bridge 217.17 07/24/2019 601 -00- 4396 -0000 Boulder Bridge 5145317119 - 072219 S.E. Area Svc 2,697.48 07/24/2019 601 -00- 4398 -0000 S.E. Area Svc 5145317119 - 072219 Lift Station Street Lights 682.96 07/24/2019 611 -00- 4380 -0000 L. S. Street Lights AP- Computer Check Proof List by Vendor (07/25/2019 - 3:26 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 8,097.80 Total for Check Run: 54,187.73 Total of Number of Checks: 13 AP- Computer Check Proof List by Vendor (07/25/2019 - 3:26 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 08/01/2019 - 11:14AM Batch: 00007.07.2019 - CC- 07 -25- 2019 -BOM Invoice No Description Amount Payment Date Acct Number Reference Vendor: 868 BANK OF MONTREAL Check Sequence: 1 ACH Enabled: True Jun - 2019 -AUTO Culligan Bottled Water - Drink 61.35 07/25/2019 101 -19- 4245 -0000 Jun - 2019 -AUTO Republic Services 10,443.41 07/25/2019 621 -00- 4400 -0000 Jun - 2019 -AUTO Waste Mgmt- Public Works 615.30 07/25/2019 101 -32- 4400 -0000 Jun - 2019 -AUTO Waste Mgmt -SSCC 243.84 07/25/2019 201 -00- 4400 -0000 Jun - 2019 -AUTO Chanhassen- 18505 -002 - Stormwa 60.56 07/25/2019 101 -52- 4380 -0000 Jun - 2019 -AUTO Republic Services- Spring Cleanup 5,543.73 07/25/2019 621 -00- 3732 -0000 Jun - 2019 -AUTO Ferguson - Water Meters 11,178.76 07/25/2019 601 -00- 4265 -0000 Jun - 2019 -Grout Office Max 8.53 07/25/2019 201 -00- 4245 -0000 Jun - 2019 -Grout True Value -Video Cable 11.82 07/25/2019 201 -00- 4245 -0000 Jun - 2019 - Hanson Gas 195.00 07/25/2019 101 -32- 4212 -0000 Jun - 2019 -Lerud Kowalski's - Gift Cards for Step to it awards 75.00 07/25/2019 101 -14- 4245 -0000 Jun - 2019 -Lerud Sam's - TV 602.96 07/25/2019 101 -19- 4221 -0000 Jun - 2019 -Lerud Amazon- TV 27.99 07/25/2019 101 -19- 4221 -0000 Jun - 2019 -Lerud Al & Alma's Charter Cruises - Deposit 500.00 07/25/2019 101 -11- 4245 -0000 Jun - 2019 -Lerud Sam's 86.77 07/25/2019 101 -19- 4245 -0000 Jun - 2019 -Moore Brownpaperticket - Recyling event 37.74 07/25/2019 621 -00- 4331 -0000 Jun - 2019 -Moore Facebook 2.78 07/25/2019 201 -00- 4331 -0000 Jun - 2019 -Moore Surveymonkey 37.00 07/25/2019 101 -13- 4433 -0000 Jun - 2019 -Moore Adobe 29.99 07/25/2019 101 -13- 4433 -0000 Jun - 2019 - Pricco Office Depot - Supplies 372.61 07/25/2019 101 -13- 4200 -0000 Jun - 2019 - Pricco Thestampmaker- Stamp 31.54 07/25/2019 101 -13- 4245 -0000 Jun - 2019 - Pricco SP- Dscntrubberstamps -Stamp 25.81 07/25/2019 101 -13- 4245 -0000 Jun - 2019 - Pricco MCFOA - Membership 46.00 07/25/2019 101 -13- 4433 -0000 Jun - 2019 - Pricco International Institution Membership 110.00 07/25/2019 101 -13- 4433 -0000 Jun - 2019 - Rigdon GFOA -2018 CAFR 460.00 07/25/2019 101 -16- 4301 -0000 Jun - 2019 -Stark Gas 205.32 07/25/2019 101 -32- 4212 -0000 Jun - 2019 -Thone Amazon- kitchen 33.09 07/25/2019 101 -19- 4245 -0000 Jun - 2019 -Thone Amazon -Office 14.71 07/25/2019 101 -13- 4200 -0000 Jun - 2019 -Thone Crown Trophy - Comm Award 55.00 07/25/2019 101 -11- 4245 -0000 Jun - 2019 -Thone MN State College - Municipal Clerk's Advanced 215.00 07/25/2019 101 -13- 4331 -0000 Jun - 2019 -Thone Arrowwod Resort- Annual Conf - Hotel 100.00 07/25/2019 101 -13- 4331 -0000 Jun - 2019 -Thone Amazon 30.87 07/25/2019 101 -13- 4200 -0000 AP- Computer Check Proof List by Vendor (08/01/2019 - 11:14 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Jun - 2019 -Thone Inernational Instiution - Membership 170.00 07/25/2019 101 -13- 4433 -0000 Jun - 2019 -Thone Amazon - Burniture Front Counter 289.99 07/25/2019 101 -19- 4223 -0000 Jun - 2019 -Thone Amazon - Books for Leadership Development 114.16 07/25/2019 101 -13- 4245 -0000 Jun - 2019 -Thone Amazon - Workbooks for Leadership Developme 71.92 07/25/2019 101 -13- 4245 -0000 Jun - 2019 -Thone Nepelra- MPELPRAAnnual Conf. 250.00 07/25/2019 101 -13- 4331 -0000 Jun- 2019Baumann Gas 56.56 07/25/2019 101 -32- 4212 -0000 Jun- 2019Baumann Sams 244.36 07/25/2019 101 -52- 4245 -0000 Jun- 2019Baumann Amazon - Furnace Filters 77.03 07/25/2019 101 -32- 4223 -0000 Jun- 2019Baumann Amazon- Computer Cables 30.46 07/25/2019 101 -32- 4245 -0000 Jun- 2019Baumann Office Max - Lamination Supplies 33.33 07/25/2019 101 -32- 4245 -0000 Jun- 2019Brown Reflective Tape -95.00 07/25/2019 101 -32- 4245 -0000 Jun- 2019Brown Reflective Tape 439.89 07/25/2019 101 -32- 4245 -0000 Jun- 2019Brown Amazon - Rocker Swithces 32.25 07/25/2019 101 -32- 4221 -0000 Jun- 2019Brown Amazon -GPS Utility 26.85 07/25/2019 601 -00- 4245 -0000 Jun- 2019Brown Shorewood True -Light Bulb 15.05 07/25/2019 601 -00- 4245 -0000 Jun- 2019Brown Int *in *enabling 22.75 07/25/2019 601 -00- 4321 -0000 Jun- 2019Darling Home Depot 23.61 07/25/2019 101 -24- 4245 -0000 Jun- 2019Eslinge Gas 353.80 07/25/2019 101 -32- 4212 -0000 Jun- 2019Eslinge True Value 13.95 07/25/2019 101 -32- 4245 -0000 Jun- 2019Faschin Gas 93.26 07/25/2019 101 -32- 4212 -0000 Jun- 2019Heitz Gas 170.73 07/25/2019 101 -32- 4212 -0000 Jun- 2019Heitz The Home Depot 16.39 07/25/2019 101 -32- 4245 -0000 Jun- 2019Heitz True Value 1.36 07/25/2019 101 -32- 4245 -0000 Jun- 2019Mason Gas 308.00 07/25/2019 101 -32- 4212 -0000 Jun- 2019Mason Amazon- Beacon New 245.16 07/25/2019 403 -00- 4640 -0000 Jun- 2019Mason True Value 20.98 07/25/2019 101 -32- 4245 -0000 Jun- 2019Mason True Value 9.98 07/25/2019 101 -32- 4245 -0000 Jun- 2019Mason Titan 299.83 07/25/2019 101 -32- 4221 -0000 Jun- 2019Mason Carquest 89.77 07/25/2019 101 -32- 4221 -0000 Jun- 2019Mason Cub Foods 15.98 07/25/2019 101 -32- 4245 -0000 Jun- 2019Mason US PumShaft Rep Water Tower 415.20 07/25/2019 101 -32- 4221 -0000 Jun- 2019Mason Carquest 27.19 07/25/2019 101 -32- 4221 -0000 Jun- 2019Pounder Gas 113.35 07/25/2019 101 -32- 4212 -0000 Jun- 2019Schroed True Value 14.99 07/25/2019 101 -52- 4245 -0000 Jun- 2019Schroed True Value - Staples 25.99 07/25/2019 101 -32- 4245 -0000 Check Total: 35,501.60 AP- Computer Check Proof List by Vendor (08/01/2019 - 11:14 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 35,501.60 Total of Number of Checks: AP- Computer Check Proof List by Vendor (08/01/2019 - 11:14 AM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 08/05/2019 - 3:24PM Batch: 00001.08.2019 - PR -08 -05 -2019 Invoice No Description Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES August -2019 08/02/2019 PR Batch 00001.08.2019 Union Dues 13.74 08/02/2019 Check Total: Vendor: UB *00268 Erica & Gerald Arne 37.32 Refund Check Refund Check 20.56 08/02/2019 Refund Check 20.56 08/02/2019 Refund Check 47.98 08/02/2019 Check Total: Vendor: UB *00270 Daryl & Cheryl Campbell - Patten Refund Check Refund Check Refund Check Check Total: Vendor: UB *00271 Carrington Mortgage Services, LLC Refund Check Refund Check Refund Check Refund Check Check Total: Vendor: UB *00272 Eric & Barbara Cowan Refund Check Refund Check Refund Check Refund Check Amount Payment Date Acct Number Check Sequence: 1 392.08 08/05/2019 700 -00- 2182 -0000 Check Sequence: 2 5.90 08/02/2019 631 -00- 2010 -0000 11.79 08/02/2019 601 -00- 2010 -0000 13.74 08/02/2019 611 -00- 2010 -0000 5.89 08/02/2019 621 -00- 2010 -0000 37.32 Check Sequence: 3 20.56 08/02/2019 621 -00- 2010 -0000 20.56 08/02/2019 631 -00- 2010 -0000 47.98 08/02/2019 611 -00- 2010 -0000 Check Sequence: 4 81.35 08/02/2019 611 -00- 2010 -0000 69.74 08/02/2019 601 -00- 2010 -0000 34.87 08/02/2019 631 -00- 2010 -0000 34.87 08/02/2019 621 -00- 2010 -0000 220.83 Check Sequence: 5 29.33 08/05/2019 621 -00- 2010 -0000 29.32 08/05/2019 631 -00- 2010 -0000 58.65 08/05/2019 601 -00- 2010 -0000 68.44 08/05/2019 611 -00- 2010 -0000 Reference ACH Enabled: True PR Batch 00001.08.2019 Union Dues ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (08/05/2019 - 3:24 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 185.74 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 6 ACH Enabled: True PR -08 -05 -2019 PR Batch 00001.08.2019 Federal Income Tax 5,190.25 08/05/2019 700 -00- 2172 -0000 PR Batch 00001.08.2019 Federal Income I PR -08 -05 -2019 PR Batch 00001.08.2019 FICA Employee Portio 3,899.39 08/05/2019 700 -00- 2174 -0000 PR Batch 00001.08.2019 FICA Employee _ PR -08 -05 -2019 PR Batch 00001.08.2019 FICA Employer Portioj 3,899.39 08/05/2019 700 -00- 2174 -0000 PR Batch 00001.08.2019 FICA Employer ] PR -08 -05 -2019 PR Batch 00001.08.2019 Medicare Employee Pc 911.98 08/05/2019 700 -00- 2174 -0000 PR Batch 00001.08.2019 Medicare Emplo,. PR -08 -05 -2019 PR Batch 00001.08.2019 Medicare Employer Po 911.98 08/05/2019 700 -00- 2174 -0000 PR Batch 00001.08.2019 Medicare Emplo,. Check Total: 14, 812.99 Vendor: 1061 EJ MAYERS, INC. Check Sequence: 7 ACH Enabled: False 26020SmithtwnRd Escrow Refund- Security Deposit - 26020 Smithi 2,000.00 08/05/2019 880 -00- 2200 -0000 Check Total: 2,000.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 8 ACH Enabled: False PR -08 -05 -2019 PR Batch 0000 1.08.2019 Deferred Comp Flat Ai 5,182.00 08/05/2019 700 -00- 2176 -0000 PR Batch 00001.08.2019 Deferred Comp I Check Total: 5,182.00 Vendor: UB *00269 Stephanie & John Massart Check Sequence: 9 ACH Enabled: False Refund Check 25.54 08/02/2019 631 -00- 2010 -0000 Refund Check 25.54 08/02/2019 621 -00- 2010 -0000 Refund Check 59.60 08/02/2019 611 -00- 2010 -0000 Refund Check 51.08 08/02/2019 601 -00- 2010 -0000 Check Total: 161.76 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 10 ACH Enabled: True PR -08 -05 -2019 PR Batch 00001.08.2019 State Income Tax 2,630.46 08/05/2019 700 -00- 2173 -0000 PR Batch 00001.08.2019 State Income Tax Check Total: 2,630.46 Vendor: 7 MINNESOTA LIFE Check Sequence: 11 ACH Enabled: True August -2019 PR Batch 00001.08.2019 Life Insurance 649.62 08/05/2019 700 -00- 2180 -0000 PR Batch 00001.08.2019 Life Insurance Check Total: 649.62 Vendor: 10 NCPERS GROUP LIFE INSURANCE Check Sequence: 12 ACH Enabled: False August -2019 PR Batch 0000 1.08.2019 PERA Life 16.00 08/05/2019 700 -00- 2180 -0000 PR Batch 0000 1.08.2019 PERA Life Check Total: 16.00 AP- Computer Check Proof List by Vendor (08/05/2019 - 3:24 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 1062 CONRAD LEE & LYNN NILL Check Sequence: 13 5885Eurekand Partial Escrow Refund - 5885 Eureka Road 30,288.00 08/05/2019 880 -00- 2200 -0000 Check Total: 30,288.00 Vendor: 665 OPTUM BANK Check Sequence: 14 PR -08 -05 -2019 PR Batch 00001.08.2019 HSA - OPTUM BANK 710.00 08/05/2019 700 -00- 2183 -0000 Check Total: 710.00 Vendor: 9 PERA Check Sequence: 15 PR -08 -05 -2019 PR Batch 0000 1.08.2019 MN -PERA Deduction 3,871.19 08/05/2019 700 -00- 2175 -0000 PR -08 -05 -2019 PR Batch 0000 1.08.2019 MN PERA Benefit Em 4,466.75 08/05/2019 700 -00- 2175 -0000 Check Total: 8,337.94 Vendor: 878 WATSON VINEHILL, LLC Check Sequence: 16 19285Hwy7 -Aug19 Escrow Refund - 19285 Highway 7 18,750.00 08/05/2019 880 -00- 2200 -0000 Check Total: 18,750.00 Total for Check Run: 84,463.84 Total of Number of Checks: 16 AP- Computer Check Proof List by Vendor (08/05/2019 - 3:24 PM) ACH Enabled: False ACH Enabled: True PR Batch 00001.08.2019 HSA - OPTUM B ACH Enabled: True PR Batch 0000 1.08.2019 MN -PERA Dedu PR Batch 0000 1.08.2019 MN PERA Benei ACH Enabled: False Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 08/07/2019 - 1:47PM Batch: 00002.08.2019 - CC -08 -12 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 364 ACCELA, INC. Check Sequence: 1 ACH Enabled: True INV- ACC47746 Web Payments- Online Bills 356.00 08/06/2019 601 -00- 4450 -0000 INV- ACC47746 Web Payments- Online Bills 356.00 08/06/2019 611 -00- 4450 -0000 Check Total: 712.00 Vendor: 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 2 ACH Enabled: True INV202293 Konica Minolta/C658 Copier 28.60 08/06/2019 101 -19- 4221 -0000 Check Total: 28.60 Vendor: 171 AE2S CONSTRUCTION, LLC Check Sequence: 3 ACH Enabled: False PV #6- Proj05481 P.V. #6 - Project #05481 - Shorewood - Boulder Bri 9,290.02 08/06/2019 601 -00- 4680 -0000 Check Total: 9,290.02 Vendor: 1063 RYAN AUSMUS Check Sequence: 4 ACH Enabled: False 4485EnchantedPt Security Deposit Refund - 4485 Enchanted Point 2,000.00 08/06/2019 880 -00- 2200 -0000 5480Tea1Circle Security Deposit Refund - 5480 Teal Circle - Per 2,000.00 08/06/2019 880 -00- 2200 -0000 6000Chaskand Security Deposit Refund - 6000 Chaska Rd - Pei 2,000.00 08/06/2019 880 -00- 2200 -0000 6055RivieraLn Security Deposit Refund - 6055 Riviera Lane - P 2,000.00 08/06/2019 880 -00- 2200 -0000 Starbucks Hwy? Security Deposit Refund - Starbuck Highway 7 - 2,000.00 08/06/2019 880 -00- 2200 -0000 Check Total: 10,000.00 Vendor: 125 BOYER FORD TRUCKS Check Sequence: 5 ACH Enabled: False 869866 Hydrant Line 174.46 08/06/2019 101 -32- 4221 -0000 870922 Hydrant Lines 900.83 08/06/2019 101 -32- 4221 -0000 Check Total: 1,075.29 Vendor: 508 BRYAN ROCK PRODUCTS, INC. Check Sequence: 6 ACH Enabled: False 36393 Aggregates Lime 255.05 08/06/2019 101 -52- 4245 -0000 AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 2 Check Total: 255.05 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 7 ACH Enabled: True 08 -01 -2019 25200 Highway 7 35.55 08/06/2019 101 -52- 4380 -0000 08 -01 -2019 24200 Smithtown Rd 91.06 08/06/2019 101 -32- 4380 -0000 08 -01 -2019 5755 Country Club Rd 32.01 08/06/2019 101 -19- 4380 -0000 08 -01 -2019 20405 Knighsbridge Rd 26.47 08/06/2019 601 -00- 4394 -0000 08 -01 -2019 28125 Boulder Bridge 31.00 08/06/2019 601 -00- 4396 -0000 79456885 - 072619 5735 Country Club Rd 39.60 08/06/2019 201 -00- 4380 -0000 86501806 - 072619 20630 Manor Rd 19.00 08/06/2019 101 -52- 4380 -0000 Check Total: 274.69 Vendor: 137 CENTURY LINK Check Sequence: 8 ACH Enabled: False 9524702294 -JL19 952 - 470 - 2294 -PW 62.82 08/06/2019 101 -32- 4321 -0000 9524706340 -JL19 952 - 474 - 6340 -CH 123.53 08/06/2019 101 -19- 4321 -0000 9524707819 -JL19 952 - 470 - 7819 -SSCC 120.64 08/06/2019 201 -00- 4321 -0000 New Line Check Total: 306.99 Vendor: 1064 D.C. ANNIS SEWER CO., INC. Check Sequence: 9 ACH Enabled: False 123723 Camera Sewer Service 300.38 08/06/2019 611 -00- 4400 -0000 Check Total: 300.38 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 10 ACH Enabled: True 712607 Zoning Admend of Bonds 53.55 08/06/2019 101 -18- 4351 -0000 712774 Ord. No. 567 38.55 08/06/2019 101 -13- 4351 -0000 714354 Ord. No. 567 59.50 08/06/2019 101 -13- 4351 -0000 Check Total: 151.60 Vendor: 184 GREGORY FASCHING Check Sequence: 11 ACH Enabled: True 08 -06 -2019 Child Care Reimbursement 380.00 08/06/2019 700 -00- 2179 -0000 Check Total: 380.00 Vendor: 799 GAPPA SECURITY SOLUTIONS, LLC Check Sequence: 12 ACH Enabled: False 19022 Keys 68.60 08/06/2019 101 -32- 4223 -0000 Check Total: 68.60 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 13 ACH Enabled: True 9070733 Monthly Rental 167.85 08/06/2019 631 -00- 4400 -0000 AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 9070733 Monthly Rental 167.85 08/06/2019 611 -00- 4400 -0000 9070733 Monthly Rental 167.85 08/06/2019 601 -00- 4400 -0000 Check Total: 503.55 Vendor: 206 TWILA GROUT Check Sequence: 14 ACH Enabled: True July -2019 Tablecloths 10.00 08/06/2019 201 -00- 4245 -0000 July -2019 Dollar Tree -Heat Fuel 10.75 08/06/2019 201 -00- 4245 -0000 Check Total: 20.75 Vendor: 208 HACH COMPANY Check Sequence: 15 ACH Enabled: False 11568422 Water Chemical 276.03 08/06/2019 601 -00- 4245 -0000 Check Total: 276.03 Vendor: 985 HENNEPIN COUNTY ACCOUNTS RECEIVA Check Sequence: 16 ACH Enabled: False 1000134280 REC0001086- MonthlySubscription 15.00 08/06/2019 101 -31- 4303 -0000 RecordEase Payment 1000134280 REC0001086- MonthlySubscription 15.00 08/06/2019 101 -24- 4303 -0000 RecordEase Payment Check Total: 30.00 Vendor: 215 HENNEPIN COUNTY INFORMATION TECH] Check Sequence: 17 ACH Enabled: True 1000134114 Monthly Radio Fleet & MESB 152.11 08/06/2019 101 -32- 4321 -0000 Check Total: 152.11 Vendor: 896 HUEBSCH SERVICES Check Sequence: 18 ACH Enabled: True 4340817 SSCC Mats 36.47 08/06/2019 201 -00- 4400 -0000 4340817 City Hall Mats 101.99 08/06/2019 101 -19- 4400 -0000 Check Total: 138.46 Vendor: 226 INTEGRATED FIRE & SECURITY Check Sequence: 19 ACH Enabled: False 77676 Fix Alarm System 325.00 08/06/2019 201 -00- 4223 -0000 Check Total: 325.00 Vendor: 239 KENNEDY & GRAVEN CHARTERED Check Sequence: 20 ACH Enabled: False 149586 Ron Johnson Litigation 123.25 08/06/2019 101 -16- 4304 -0000 Check Total: 123.25 Vendor: UB *00266 TRACY KOFSKI Check Sequence: 21 ACH Enabled: False 008524 -000 4760 Regents Walk 28.24 08/06/2019 601 -00- 2010 -0000 AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 008524 -000 4760 Regents Walk 32.94 08/06/2019 611 -00- 2010 -0000 008524 -000 4760 Regents Walk 14.12 08/06/2019 631 -00- 2010 -0000 008524 -000 4760 Regents Walk 14.12 08/06/2019 621 -00- 2010 -0000 Check Total: 89.42 Vendor: 482 KUTAK ROCK, LLP Check Sequence: 22 ACH Enabled: True 2581290 General Corporate 1,850.00 08/06/2019 101 -16- 4304 -0000 2581292 Public Improvement Project 448.50 08/06/2019 404 -00- 4620 -0014 2581295 Administrative Code - Violation Code Enforcemr 78.00 08/06/2019 101 -16- 4304 -0000 2581295 Administrative Code 117.00 08/06/2019 101 -16- 4304 -0000 2581580 Right of Way Ordinance 195.00 08/06/2019 601 -00- 4400 -0000 2582046 Ronald R. Johnson 156.00 08/06/2019 101 -16- 4304 -0000 2582368 Shoerwood Ln Ravine Easement 78.00 08/06/2019 631 -00- 4304 -0000 2582388 5815 Club Lane 195.00 08/06/2019 101 -24- 4304 -0000 2582675 Grant Street ST Issues 838.50 08/06/2019 621 -00- 4304 -0000 2583254 Water Tower Lease Agreements 778.00 08/06/2019 601 -00- 4304 -0000 Check Total: 4,734.00 Vendor: 466 MCFOA TREASURER -BETSY SNYDER Check Sequence: 23 ACH Enabled: False 2019 -Grout 2019 - MCFOA Membership Renewal 45.00 08/06/2019 201 -00- 4433 -0000 2019 - Nguyen 2019- MCFOAMembership Renewal 45.00 08/06/2019 101 -15- 4433 -0000 2019 -Thone 2019- MCFOAMembership Renewal 45.00 08/06/2019 101 -13- 4433 -0000 Check Total: 135.00 Vendor: 453 METROPOLITAN COUNCIL (SAC) Check Sequence: 24 ACH Enabled: False July -2019 Quarterly SAC Report 12,300.75 08/06/2019 611 -00- 2082 -0000 Check Total: 12,300.75 Vendor: 1039 MID - COUNTY COOP Check Sequence: 25 ACH Enabled: False 36905 Fuel 279.05 08/06/2019 101 -32- 4212 -0000 36906 Fuel 608.78 08/06/2019 101 -32- 4212 -0000 Check Total: 887.83 Vendor: 313 MICHELLE THU -THAO NGUYEN Check Sequence: 26 ACH Enabled: True July -2019 Mileage Reimbursement 113.22 08/06/2019 101 -15- 4331 -0000 Check Total: 113.22 Vendor: 866 PAINT * PAPER * SCISSORS Check Sequence: 27 ACH Enabled: False AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference INV -0203 Funky Fish 140.00 08/06/2019 101 -53- 4248 -0000 Check Total: 140.00 Vendor: 903 PERRILL Check Sequence: 28 ACH Enabled: True 2481759 ROWay Web App - Monthly 75.00 08/06/2019 611 -00- 4400 -0000 2481759 ROWay Web App - Monthly 75.00 08/06/2019 601 -00- 4400 -0000 Check Total: 150.00 Vendor: 240 KENNETH POTTS, PA Check Sequence: 29 ACH Enabled: True July -2019 Prosectution Monthly Services 2,500.00 08/06/2019 101 -16- 4304 -0000 Check Total: 2,500.00 Vendor: 452 PREHALL ELECTRIC INC. Check Sequence: 30 ACH Enabled: False 902 Pressure Washer 1,890.00 08/06/2019 403 -00- 4640 -0000 Check Total: 1,890.00 Vendor: 840 RANDY'S ENVIRONMENTAL SERVICES Check Sequence: 31 ACH Enabled: False 19515SilverLkTr 19515 Silver Lake Trail 69.95 08/06/2019 621 -00- 4400 -0026 Check Total: 69.95 Vendor: 355 SHRED -N -GO INC Check Sequence: 32 ACH Enabled: False 94812 Shredded Svc 85.46 08/06/2019 101 -13- 4400 -0000 Check Total: 85.46 Vendor: 670 SIR LINES -A -LOT Check Sequence: 33 ACH Enabled: False PV #1- R014097000 P.V. #1 - Project #R - 014097 - Pavement Marking 36,540.92 08/06/2019 404 -00- 4620 -0007 Check Total: 36, 540.92 Vendor: 821 SANDRA LEE THONE Check Sequence: 34 ACH Enabled: True July- 2019 -IPMA Reimbursement - League of MN Citeis - IPMA -E 34.80 08/06/2019 101 -13- 4331 -0000 Check Total: 34.80 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 35 ACH Enabled: True M24953 Council Meeting 241.00 08/06/2019 101 -13- 4400 -0000 Check Total: 241.00 AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 895 TOW MASTER Check Sequence: 36 ACH Enabled: False 418641 Equipment Replacement 27,007.00 08/06/2019 403 -00- 4640 -0000 Check Total: 27,007.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 37 ACH Enabled: False 13370 Monthly Bacteria Svc 120.00 08/06/2019 601 -00- 4400 -0000 Check Total: 120.00 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 38 ACH Enabled: True 246050 Road Maint 1,104.00 08/06/2019 101 -32- 4250 -0000 246140 Road Maint 2,215.59 08/06/2019 101 -32- 4250 -0000 246311 Road Maint 2,207.31 08/06/2019 101 -32- 4250 -0000 246430 Road Maint 2,765.52 08/06/2019 101 -32- 4250 -0000 246597 Road Maint 1,102.62 08/06/2019 101 -32- 4250 -0000 246673 Road Maint 1,103.31 08/06/2019 101 -32- 4250 -0000 246748 Road Maint 1,106.07 08/06/2019 101 -32- 4250 -0000 246938 Road Maint 1,107.45 08/06/2019 101 -32- 4250 -0000 Check Total: 12,711.87 Vendor: 974 THOMAS WADE WOODWARD Check Sequence: 39 ACH Enabled: True July -2019 Mileage 167.04 08/06/2019 101 -24- 4331 -0000 Check Total: 167.04 Vendor: 410 WSB AND ASSOCIATES, INC. Check Sequence: 40 ACH Enabled: True 0- 002925 - 120 -35 Minnetonka Country Club 238.50 08/06/2019 450 -00- 4302 -0016 0- 002925 - 240 -29 Riviera Land & Shorewood Ln St 2,387.50 08/06/2019 404 -00- 4680 -0020 R-010930-000-16 Shwd Ln Ravine Stabilization 1,845.00 08/06/2019 631 -00- 4303 -0000 R- 011308 -000 -9 Minnetonka Country Club 3rd Ad 293.25 08/06/2019 450 -00- 4302 -0016 R- 012063 -000 -3 Chaska Road Traffic Study 1,000.00 08/06/2019 101 -31- 4303 -0000 R- 012786 -000 -4 Glen Rd- Manitou Ln -Amlee Rd St 7,470.00 08/06/2019 407 -00- 4303 -0000 R- 012809 - 000 -10 Street Reclamation- Enchanted 62.00 08/06/2019 404 -00- 4680 -0023 R- 012957 -000 -8 Sewer Lining 260.00 08/06/2019 611 -00- 4303 -0000 R- 013226 -000 -6 Gen Eng Svc 4,000.00 08/06/2019 101 -31- 4400 -0000 R- 013234 -000 -6 Misc. Engineering Support-City Special Update 1,190.50 08/06/2019 101 -31- 4303 -0000 R- 013234 -000 -6 Misc. Engineering Support-Mill & Overlay 1,208.00 08/06/2019 404 -00- 4620 -0005 R- 013234 -000 -6 Misc. Engineering Support- Paving Marking 69.00 08/06/2019 404 -00- 4620 -0007 R- 013501 -000 -2 Echo Road Easement Acquisition 53.75 08/06/2019 101 -31- 4303 -0000 R- 013659 -000 -3 24775 Glen Road 79.50 08/06/2019 101 -00- 3414 -0000 AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) ACH Enabled: True 5755 Country Club Rd 28125 Boulder Bridge Drive 5700 County Rd 19 5700 County Rd 19 - Unit Light 24253 Smithtown Rd 5735 Country Club Rd ACH Enabled: False Page 7 Check Total: 20,157.00 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 41 51120425586JL19 5755 Country Club Rd 43.87 08/06/2019 101 -19- 4380 -0000 5 1 1 24 192662JL19 28125 Boulder Bridge Drive 506.53 08/06/2019 601 -00- 4396 -0000 5145368132 -JL19 5700 County Rd 19 48.09 08/06/2019 101 -32- 4399 -0000 5145368132 -JL19 5700 County Rd 19 - Unit Light 173.50 08/06/2019 101 -32- 4399 -0000 5175061613 -JL19 24253 Smithtown Rd 1,790.00 08/06/2019 601 -00- 4395 -0000 5191102220 -JL19 5735 Country Club Rd 612.18 08/06/2019 201 -00- 4380 -0000 Check Total: 3,174.17 Vendor: 709 XTREME ELECTRICAL SERVICES, INC. Check Sequence: 42 19 -2863 Re -hang Meter Socket 715.00 08/06/2019 601 -00- 4223 -0000 Check Total: 715.00 Total for Check Run: 148,376.80 Total of Number of Checks: 42 AP- Computer Check Proof List by Vendor (08/07/2019 - 1:47 PM) ACH Enabled: True 5755 Country Club Rd 28125 Boulder Bridge Drive 5700 County Rd 19 5700 County Rd 19 - Unit Light 24253 Smithtown Rd 5735 Country Club Rd ACH Enabled: False Page 7 2E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Accept Final Improvements and Authorize Final Payment for the Boulder Bridge MCC Project, City Project 18 -01 Meeting Date: August 12, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Resolution Policy Consideration: None Background / Previous Action: On July 23, 2018, the Shorewood City Council awarded the contract for the Boulder Bridge Motor Control Replacement Project, City Project 18 -01 to Electrical Installation and Maintenance. The project has been completed, in accordance to the approved plans and specifications. Final payment is being requested in the amount of $9,290.02. A summary of the project costs is as follows: Original Contract Amount: $129,900.00 Change Order Amount: $ 8,227.47 Revised Contract Amount: $138,127.47 The Contractor has already submitted the required documentation for withholdings and consent of surety for final payment. Options: 1. Approve the Resolution that accepts final improvements and authorizes final payment. 2. Provide Staff with alternative direction. Recommendation: Staff is recommending approval of the attached Resolution that accepts final improvements and authorizes final payment in the amount of $9,290.02 Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19- A RESOLUTION ACCEPTING FINAL IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR THE BOULDER BRIDGE MOTOR CONTROL CENTER PROJECT, CITY PROJECT 18 -01 WHEREAS, on July 23, 2018, the Shorewood City Council awarded the contract for the Boulder Bridge Motor Control Center Replacement Project, City Project 18 -01 to Electrical Installation and Maintenance. Inc.; and WHEREAS, the Contractor has completed the project work and has requested City acceptance of the project and final payment for the work performed and documented to date; and WHEREAS, the Director of Public Works has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The City hereby accepts the work completed, pursuant to said contract and authorizes final payment to the Contractor. 2. All warranties shall commence as of the date of substantial completion, of April 12, 2019. Passed by the City Council of Shorewood, Minnesota this 12th day of August, 2019. Scott Zerby, Mayor Attest: Sandie Thone, City Clerk OLans" ON , City of Shorewood Council Meeting Item Title /Subject: 2020 Excelsior Fire District Budget Approval Meeting Date: August 12, 2019 Prepared By: Greg Lerud, City Administrator Attachments: Proposed 2020 EFD Budget 6: MEETING TYPE REGULAR Policy Consideration: Should the City of Shorewood approve the draft 2020 Excelsior Fire District budget? Background: The 2020 EFD budget is proposed to increase 2.95% from the 2019 budget, which is an increase of $52,407. The budget proposes to increase the use of reserves to bring the departments funding in line with their adopted policy. Shorewood's share is proposed to increase 2.5% or $16,327 to $668,296 in 2020. Work on the budget began under the previous chief, Ken Prillaman, and has been approved by the EFD Board. New Fire Chief Curt Mackey will be at the meeting to introduce himself to the council and to answer questions you have regarding the proposed budget. Financial or Budget Considerations: These numbers have been incorporated into the city's budget planning process and is at a level that is acceptable to staff. Recommended Action: Staff recommends the City Council approve the 2020 EFD budget as presented. Next Steps and Timeline: City Staff will continue work on the entire 2020 budget. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 June 21, 2019 Excelsior Fire District Serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN 55331 Excelsior Fire District Board & Member Cities, The attached documents represent the proposed 2020 budget for the district. Please find attached the following documents for your review; • 2020 Operating Budget Packet (12 pages) • 2020 Capital Equipment Plan • Hennepin County Tax Capacity Report As the board is aware, this version is the culmination of work started by Chief Gerber and modified through two working sessions and meeting of the board. Among the goals of this year's budget process were; • Reducing the member cities increase in contribution from the original drafted budget • Create equilibrium between operating cost needs and required municipal contributions • Enhance the administrative staff • Strategically reduce general fund balance to align with district policy Highlights of the proposed budget are outlined below. • The proposed budget, as presented, represents a $52,407 or 2.95% increase over the 2019 municipal contribution, and is a reduction from the originally proposed 3.97% increase. • The proposed budget includes specific strategic spending of fund balance which results in expenses exceeding revenue by $58,288 and reduces the fund balance to an estimated 28.75 %. At this level, the fund balance remains at the top end of the district's fund balance policy. • The proposed budget increases the contribution to the Capital Equipment Plan by $10,000. • Staffing costs are the primary driver of increases in 2020 and represent the strategic spending of fund balance reserves in 2020. Specific staffing changes include; o Increase the Duty Officer daily coverage rate from $85 /day to $90 /day. o Increase evening Duty Crew to 24 hours per week. This staffs our stations 6 nights vs 4 currently. • Expands overnight Duty Crew from 4 nights to 7 beginning January 1, 2020. • Add $10,000 for Exceptional Service Award • Provide $500 for any firefighter with 400 or more response points • Provide $500 for any firefighter with 150 or more duty crew points — not including required nighttime staffing • Add a part -time administrative assistant to help shift administrative duties from the Fire Chief • Increase the part -time inspector hours from 270 per year to 780 per year to address increasing demands on the Fire Marshal 2020 Excelsior Fire District Budget Cover memo, Page 2 • Increasing $6,000 to the Building Improvement Fund to allow for adequate funding for the foreseen building improvement projects • Increase the Capital Equipment Fund from $180,000 to $190,000 to insure an adequate CEP fund balance. During the Board Working Session on Wednesday June 26, 2019, 1 will review the attached schedules, discuss justifications for the changes outlined above and will be prepared to answer questions. I look forward to our discussion. Curt Mackey, Fire Chief Excelsior Fire District 24100 Smithtown Road Shorewood, MN 55331 Office: 952 - 960 -1650 Fax: 952 - 960 -1690 Cell: 952 - 210 -6718 Email: cmackey @excelsiorfire.org Excelsior Fire District 2015 - 202 Budget 2015 - 2018 Actual Ex enses, 2019 Approved with YTD,: 2020 Proposed 21-Jun-19 Version 3 2015 2016 2017��5: Actual Actual Actual Account Code Object Description Amount Budget BudaP' Fund 230 FIRE OPERATING FUND Dep't 42200 Fire Operations ' ersonal Services 230 - 42200 -101 Employees Regular 161,269 214,302 215,143 218,491 227,315 (8,824) 223,992 122,765 54.81% 220,998 (2,994) -1.34% 230 - 42200 -103 Part-Time Employees 22,328 6,614 5,431 5,846 2,832 3,014 5,846 - 0.00% 27,807 21,961 375.66% 230 - 42200 -106 Firefighter's Salaries 182,741 182,640 188,337 245,834 211,375 34,459 282,167 75,010 26.58% 337,756 55,589 19.70% 230- 42200 -107 Fire Officer's Salaries 35,400 34,807 36,241 38,222 37,521 701 39,990 13,326 33.32% 40,790 800 2.00% 230 - 42200 -121 PERA 27,323 30,489 31,567 31,887 32,375 (488) 32,602 10,478 32.14% 32,890 288 0.88% 230 -42200 -122 FICA/MC 19,711 22,650 23,133 28,159 25,005 3,154 29,106 9,969 34.25% 37,288 8,182 28.11% 23042200 -129 State Aid - 143,743 147,183 - - - - - 230- 42200 -131 Employer Paid Health 27,460 41,463 32,046 40,305 49,071 (8,766) 43,500 14,429 33.171/6 40,953 (2,547) -5.86% 230 - 42200 -133 Employer Paid Life Insuram 12 18 18 18 18 - 18 6 33.33% 18 0.00% 23042200 -151 Worker's Comp Insurance 22,571 25,799 27,538 28.000 28,585 585 29,300 29,510 100.72% 35,759 6,459 22.04% 636,762 614,097 22,665 686,521 275,493 40.13% 774,259 87,738 12.781/6 Total Personal Services 498,815 702,525 706,637 230 - 42200 -170 Firefighter Pension Contribt - 152,546 - - Supplies _ 230 - 42200 -200 Office Supplies 2,832 2,703 3,486 3,800 2,824 976 3,800 1,001 26.34% 3,800 - 0.00% 230 - 42200 -212 Motor Fuels 9,567 9,405 11,667 13,000 14,833 (1,833) 12,500 4,062 32.50% 13,000 500 4.00% 230-42200-217 Clothing 34,090 22,775 40,322 28,750 26,305 2,445 29,750 16,509 55.49% 30,250 500 1.68% 230 -42200 -220 Repair /Maint. Supplies 11,864 8,956 6,502 6,120 4,262 1,858 6,620 1,415 21.37% 6,620 - 0.00% 230 -42200 -221 First Aid Supplies 2,878 4,363 4,662 2,340 4,881 (2,541) 2,500 1,175 47.00% 4,800 2,300 92.00% 230 -42200 -222 Firefighting Supplies 14,852 13,693 17,904 10,900 6,411 4,489 10,900 4,191 38.45% 9,600 (1,300) - 11.93% 230 - 42200 -241 Fire Prevention Tools 11,829 7,581 5.995 4,300 4,796 496 4.300 194 4.51% 4,200 100 - 2.33% 69,210 64,312 4,898 70,370 28,547 40.57% 72,270 11900 2.70% Total Supplies 87,912 69,476 90,538 ofessional Services - 230 - 42200 -304 Legal - - 5 3,ODO 21,087 (18,087) 3,000 - 0.00% 3,000 - 0.00% 230 - 42200 -307 Fiscal Management Fees 16,480 16,975 18,000 18,540 18,540 - 19,096 6,365 33.33% 22,500 3,404 17.83% 23042200 -311 Auditing 11,785 12,675 12,955 15,025 12,060 2,965 15,025 9,800 65.22% 15,025 - 0.00% 230 -42200 -312 Refuse & Recycling Collecti 224 668 821 1,800 722 1,078 1,200 427 35.58% 800 (4DO) - 33.33% 230 - 42200 -313 Janitorial Services 7,387 8,578 10,760 7,000 9,605 (2,605) 8,000 3,904 48.80% 10,500 2,500 31.25% 230 -42200 -318 Medical Fees 9,158 11,337 6,057 7,000 8,755 (1,755) 7,000 479 6.84% 7,000 - 0.00% 230 -42200 -319 Professional Services 52,510 26,407 27,260 30,845 23,742 7,103 30,845 12.310 39.91% 30,345 500 -1.62% 83,210 94,511 (11,301) 84,166 33,285 39.55% 89,170 5,004 5.95% Total Professional Services 97,544 76,640 75,858 Other Services and Charges - 230- 42200 -321 Telephone /Communication! 25,970 26,657 29,879 26,100 22,500 3,600 26,600 14,981 56.32% 26,600 - 0.00% 230 -42200 -322 Postage 301 205 23 500 209 291 500 205 41.00% 400 (100) - 20.00% 230 -42200 -323 Radio Units 22,333 25,707 34,771 34,260 32,193 2,067 41,260 14,464 35.06% 41,260 - 0.00% 230 -42200 -331 Conferences 6,126 4,477 4,130 4,850 2,606 2,244 4,850 320 6.60% 6,650 1,800 37.11% 23042200 -332 Mileage - - 89 200 16 184 200 - 0.00% 150 (50) - 25.00% 230 -42200 -333 Meeting Expenses 3,845 3,937 3,296 4,000 3,926 74 4,000 2,204 55.10% 4,000 - 0.00% 230 -42200 -334 Training & Schools 25,533 20,883 22,167 26,800 23,359 3,441 27,000 9,529 35.29% 26,676 (324) - 1.20% 230 -42200 -350 Printing & Publishing 1,112 892 1,607 1,100 1,095 5 1,375 227 16.51% 1,375 - 0.00% 230- 42200 -360 Insurance 23,942 20,872 8,000 25,000 20,265 4,735 21,000 15,805 75.26% 24,000 3,000 14.29% '30- 42200 -381 Electric Utilities 33,582 33,418 33,378 33,400 31,977 1,423 33,500 10,616 31.69% 33,500 0.00% '30- 42200 -383 Gas Utilities 10,604 7,821 8,621 13,000 12,327 673 10,000 7,601 76.01% 11,000 1,000 10.00% 30- 42200 -386 Water and Sewer Utilities 1,254 1,038 740 1,100 1,594 (494) 1,100 947 86.09% 1,400 300 27.27% 30- 42200 -401 Repairs & Maint. Contractei 37,185 30,963 27,351 28,250 61,086 (32,836) 28,250 16,129 57.09% 30,000 1,750 6.19% 30 -42200 -404 Repairs /Maint. Machinery/E 20,517 32,765 28,332 25,650 26,686 (1,036) 25,650 11,317 44.12% 26,650 1,000 3.90% 30- 42200 -405 Fire Equipment Maintenanc 9,068 12,857 12,525 18,985 15,652 3,333 19,450 703 3.61% 19,450 - 0.00% 30- 42200 -430 Misc Expenses (Bank) 1,434 1,025 766 1,220 811 409 1,220 218 17.87% 1,220 - 0.00% 30- 42200 -433 Dues and Subscriptions 3,225 3,119 2,129 3,184 1,766 1,418 3,184 1,744 54.77% 6,761 3,577 112.34% 30- 42200 -439 Contingency Total Other Services 226,031 226,636 217,804 247,599 258,068 (10,469) 249,139 107,010 42.95% 261,092 11,953 4.86% Total Operating Budget 910,302 1,075,277 1,090,837 1,036,781 1,183,534 830,588 1,090,196 444,335 40.76% 1,196,791 106,595 9.78% Capital Outlay 30- 42200 -720 Building Fund Transfer 30,000 5,642 24,000 24,000 - 30- 42200 -720 Fire Relief Fund Transfer 30,000 5,000 - - 30- 42200 -720 Fund Balance/ Reserve - - Building Imp Fund Transfer - 24,000 0.00% 30,000 6,000 25.00% 30- 42200 -720 Capital Equip Transfer 170,000 170,000 170,000 170,000 170,000 - 180,000 90,000 50.00% 190,000 10,000 5.56% 30 -42200 -720 Fire Facilities Transfer 547,091 549,098 527,250 532,800 532,800 538,050 269,026 50.00% 528,150 (9,900r -1.84% 726,800 726,800 742,050 359,026 48.38% 748,150 6,100 0.82% Total capital outlay 777,091 724,098 742,892 Totals Fund230 Fire Operating 1,687,393 1,799,375 1,833,729 1,763,581 1,910,334 (146,753) 1,832,246 803,361 43.85% 1,944,941 112,695 6.15% 2015 2016 2017 2019 2019 2019 2020 2019 Actual Actual Actual pproved Actual Actual 'Zen R" peratinn Revenue Amount Budget Bud- Budget YTD (APR) YTD % 4202 Municipal Contribution 1,560,827 1,635,079 1,642,870 1,708,762 1,708,762 - 1,776,498 888,256 50.00%1 1,828,905 2.95% Shared Services Income - 31,696 34.048 34.319 34,051 268 35,248 8,812 25.00% 35,248 0.00% 6210 Interest Income 2,432 1,227 2,049 2,000 1,187 813 2,000 694 34.70% 2,000 0.00% 6228 Refunds and Reimburseme 19,703 15,360 38,328 14,000 14,850 (850) 14,000 25,108 179.34% 15,000 7.14% 6230 Donations / Other Income 143,868 147,183 - 485 (485) 0 0 - 9203 Special Events 8,915 6,045 4,500 11,550 (7,050) 4,500 160 3.56% 5,500 22.22% 9203 Fund Transfers - - - 0 0 - State Fire Aid 152,546 Total Revenue 1,582,962 1,836,145 1,870,523 1,763,581 1,923,431 1( 59,850) 1,832,246 923,030 50.38% 1,886,653 2.97% Balance 104,431 36,770 36,794 13,097 0 119,669 (58,288) Balance, January 1st 388,822 315,660 352,430 389,224 402,321 402,321 402,321 Adjustment 31,269 Balance, December 31st 315.660' 352,430 / 389,224 402,321 �f+f 344,033 Fund Balance % 34.68% 32.78% 35.68010 33.99% 28.75% 2020 Payroll & Benefit Worksheet Overview: Staffing Includes: Fire Chief, Fire Marshal (both full -time) Keep part-time administrative specialist (Shared services) INCREASE part-time Inspector from 270 hours to 780 hours - ADDITION of admin clerical 15 hours per week INCREASE evening duty crew from 4FFI15 hours per week to 4FF 124 hours per week INCREASE overnight duty crew to 7 days per week Shared Services Calculation Inc Salary TOTALS 101 Fire Chief 108,974 Salary 48,351 Fire Inspector 2.0% 63,673 PERA 3,626 Admin Specialist 2.0% 48,351 FICA 2,998 Total 220,998 MC 701 Ins 8,515 103 PT Employees Life 72 Rate HrslWk Wks Work Comp 2,756 PT Fire Inspector 21.65 15 52 16,887 Adi 3477 Admin 2 14.00 15 52 10,920 TOTAL 70,496 27,807 106 Firefighters Salary SHARE 35,248 Station 1 Call Pay Rate Calls FF'S hire 13.26 256 15 1 50,918 Station 2 Call Pay Rate Calls FFs Hire 13.26 144 10 1 79,094 All Call Pay Rate Calls FF'S Hire 13.26 50 20 1.5 19,890 Station 1 Drill Pay Rate Weeks FFs Hire 13.26 50 25 2 331150 Station 2 Drill Pav Rate Weeks FFs Hire 1326 50 12 2 15,912 Duly Officer Pa v Rate Days $90.00 per day x 365 90 365 32,850 $26.52 per call x 120 Rate Calls Hire 13.26 120 1.5 2,387 Evening Duly Crew Pay Rate Weeks FFs Hire 13.26 52 4 24 88194 Night Time Duty Crew Staffing Rate Weeks FFs Days 60 52 4 7 87,360 Exceptional Service Award 10,000 10,000 337,756 107 Fire Officer's Salaries Assistant Chief 2.0% 5,593 Battalion Chiefs (2) 2.0% 9,436 Captains (5) 2.0% 14,280 Apparatus Coordinator 2.0% 2,292 Coordinators (8) 2.0% 91169 40,790 121 PERA Fire Chief Formula 15,471 Fire Marshal Formula 10,793 Admin Specialist Formula 3,626 PT Fire Inspector Formula 0 32,890 122 FICA Firefighters Formula 20,941 PT Fire Inspector Formula 1,047 Admin Specialist Formula 2,998 Admin 2 Formula 677 Fire Officers Formula 2,529 28,192 123 Medicare Fire Chief Formula 1,580 Fire Marshal Formula 923 PT Fire Inspector Formula 245 Firefighters Formula 4,897 Admin 2 Formula 158 Fire Officers Formula 591 Admin Specialist Formula 701 u_ • 97 Total FICAIMC 37,288 131 Health Insurance Fire Chief 10.0% 19,353 Fire Marshal 10.0% 11,480 Admin Specialist 10.0% 8,515 Dental Insurance 5.0% 1,605 (2) employees 40;653 133 LHelnsurance -' 3 employees x $0.50 per month 18 18 151 Workers Compensation 5.70% 35,759 35,759 TOTAL PERSONNEL SERVICES 774,259 CATEGORY SUPPLIES TOTAL SUPPLIES PROFESSIONAL SERVICES 304 Legal Detail Item Amount Line Item Total 200 Office Supplies 3,800 212 Motor Fuels 15,100 13,000 217 Clothing 10.500 30.250 Turnout Gear (5 sets) 11,500 Helmets (6) 1,000 ID for helmets 200 800 Hoods (10) 1,000 10.500 Gloves (10 pairs) 500 7,000 Bouts (6 pairs) 1,400 30,345 Turnout Gear Cleaning 6,000 4t 260 Turnout Gear Repair 1,800 Firefighter Uniforms (6) 1,650 Badges & Uniform Brass 800 Firefighter Work Uniforms (10) 1,100 6 550 Fire Inspector Uniforms 400 Duty Uniforms 500 Fire Chief Uniforms 400 Cold Water Rescue Suits (1) 700 Class A Uniforms 1,300 220 Repair and Maintenance Supplies 6.620 Batteries 720 Culligan Water Station 1 & 2 700 Solar Salt Station 2 700 Small Tools 1,500 Vehicle and Station Supplies 3,000 221 First Aid Supplies 4,800 222 Fire Fighting SuppliesfTo0ls 9,600 Fire Extinguisher Powder 450 Cartridge Refills 350 Oxygen Refills 2,000 Firefighting Foam 1,600 Extinguisher Refill 1,700 Small tools (Acct Tags, Saws, Wn 2,000 Hazmat Supplies 500 Hose 1,000 241 Fire Prevention 5200 Code Books 500 Open House 1,200 Supplies & Handouts 2,000 Sparky Costume Maintenance 200 Life Safety Video 300 TOTAL SUPPLIES PROFESSIONAL SERVICES 304 Legal Detail Item Amount 3,000 307 Fiscal Management 22,500 311 Auditing 15,100 15.= District Audit 10.500 Northland Securities 1,525 Relief Achrarial 3,000 312 Refuse 1,450 800 313 Janitorial 800 10.500 318 Medical Fees 1,300 7,000 319 Professional services 30,345 Recording Secretary 2,500 4t 260 Computer Services 26,345 CISO 500 LMCC Recording Fees 1,000 TOTAL PROFESSIONAL SERVICES 6 550 CATEGORY OTHER SERVICES AND CHARGES Category Total 72,270 89,170 Category Total Detail Item Amount Line Item Total 321 Communications Telephone 15,100 Cell Phones 4,350 Pagers (4 @ 475) 1,g00 Pager Repair 1,700 Internet 1,450 MDC Air Cams 800 IPAD Connectivity 1,300 322 Postage 400 323 Radio Units 4t 260 Hennepin County Radio Lease 39,760 Hennepin County Radio Repair 600 MDC Maintenance 1,000 331 Conferences 6 550 Mn Fire Dept. Conference Mn Fire Chiefs Conference 1,200 1 Chiefs Conference 1,600 Category Total 72,270 89,170 Category Total Fire Department Instr. Cord. 3,000 Emergency Mgnt Gonf. 400 Fire Inspectors Conference 250 332 Mileage and Travel 150 333 Meeting Expenses 4,000 334 Training Expenses 26,676 Training Tower /Simulator 2,500 EMT (4 @ 1800) 7,200 EMT Refresher 5,500 FFI 2,000 (No longer fully funded by MSFTE Funds) FFII 1,200 Haz-Mat Ops 2,000 Vo-Tech Schools 775 State Sectional Schools - Boat Training 300 BloodbomeJRlght To Know 100 Training Aids 600 Support Staff training 300 Fire Chief Training 300 Fire Inspector Training 700 Blue Card ICS Training 2,700 Training Equipment 500 350 Printing And Publishing 1,375 Call Sheets 700 Film 8 Developing 100 Stationary 350 Printer cartridges 225 Other Printing 360 Insurance 24,000 381 Electric Utilities 33,500 383 Gas Utilities 11,000 386 Water and Sewer Utilities 1,400 401 Building Repair 30,000 STATION 1 HVAC 4,700 Boiler 500 Generator 2,700 Garage Doors 5,600 Air Compressor Maim 900 Bathroom Fixtures Repair 700 Elevator Maint 450 Light Bulb Replacement 900 Outdoor Maint (mulch, trees, plants, weeds) 800 Outdoor Sprinkler Main! 900 Data/Phone jack repairs 500 Fire Sprinkler /Alarm (Repair, Monitoring, Permits) 2,000 Elevator Inspection 1,850 Garage Floor MaIM 600 STATION 2 HVAC 800 Generator 1,500 Garage Doors 700 Air Compressor Ml 500 Bathroom Fixtures Repair 200 Light Bulb Replacement 500 Outdoor Maint (mulch, trees, plants, weeds) 300 Outdoor Sprinkler Maint 200 Garage Floor Mart 400 Water Softener Maint & Repairs 400 Fire Sprinkler /Alarm (Repair, Monitoring, Pen 1,500 404 Repair And Maintenance Of Apparatus 26,650 Truck Repair 15,880 Pump Testing 1,720 Service 5,500 Major Repairs 2,700 Supplies 850 CATEGORY OTHER SERVICES AND CHARGES (Cant.) Detail Nam Amount Line Rem Total Category Total 405 Fire Equipment Maintenance 19,450 Compressor Service 1,500 Air 475 Gas Powered Equipment 500 SCBA Service 5,425 31 packs @$175/per pack Fit Testing SCBA Flow Testing SCBA Hydro Testing 2,000 SCBA Maintenance 1,000 Ladder Testing 2,000 Hose Testing 4,900 Air Monitor 850 Air Monitor Calibration 300 Maint. Agreement Fitness Room 500 430 Misc Expenses i.220 Bank Expenses 500 Payroll Direct Deposit Fees 720 433 Dues And Subscriptions Nat. Volunteer Fire Council IAFC /Int Assoc Of Fire Chiefs Int Assn Of Arson Investigators NAFI Mn State Fire Chiefs Assoc ACFEI MSFDA Fire Marshals Assoc Of Mn (2) NFPA ACS Firehouse Solutions Hennepin County Fire Chiefs Hennepin County Fire Chiefs (FIT United Firefighters Assoc Firehouse Magazine Smoke Eater (22) Lake Region Mutual Aid Southwest Mutual Aid Metro Fire Chiefs Fire Chiefs Vol FF Benefit Association 439 Contingency 440 Fund Balance / Reserve .6,791 30 210 50 40 275 130 130 355 3,252 Change to Emergency Reporting Records Management 20 500 30 30 160 75 100 100 74 350 760 TOTAL OTHER SERVICES AND CHARGES 261,092 Building Maintenance 2020 Major Project Summary Requested Budget June, 2019 Station 1 Carpet Replacement (Year 3 of 4) $ 8,908 Phone System Replacement (Year 2 of 2) $ 7,500 Total $15,000 Painting $ 2,500 Fitness Equipment $ 3,500 Gear Dryer Purchase $ 7,000 Station 2 Carpet Replacement (Year 3 of 4) $ 3,000 Painting $ 2,000 Phone System Replacement (Year 2 of 2) $ 2,000 Total $4,000 Gear Dryer Purchase $ 7,000 2020 Computer Cost Projections Requested Budget June, 2019 a. Computer Services —The costs included in this area include the following: i. Computers • Virus Protection $400 • Station 2 internet speed $1000 • Exchange filtering $900 • Office 2013 $600 ii. Disaster Recovery Costs $500 iii. Laptop Computers for Trucks • Maintenance of computers (3) $2,000 iv. Computer Replacement (2) $2,145 v. Monitor Replacement (2) $600 vi. Aladtec Scheduling Software $3,000 vii. IPAD Maintenance $1,500 viii. Records Management Support $1,800 ix. Copiers $2,400 • Ongoing lease for copier at Station 1 in the administrative area. This is the annual cost of a four year lease including the service and supply contract. x. Computer Consultant $8,500 • Monthly technology /networking consulting costs xi. Website Consultant $1,000 • Monthly technology /networking consulting costs Total technology costs for 2020 $26,345 Excelsior Fire District 2020-2040 Capital Improvement Program Current CIP Budget Notes: 1. Interest Income estimated at 2.0% to FY 2040. 2. Equipment Inflation is estimated to be approximately 5% per year. 3. Financing estimated at 5% interest rate 4. Hazmat f LSU Trailer - trailer originally obtained thru grant from Hennepin County Emergency Management (Homeland Security funds). Trailer Replaced in 2017 as a result of crash. rrlwt��wwrl�w� ■■■w��ww��wrwww� w�w■��! ��!■liw�ww■w�wlw�ww��ww� l�w�!!�■i ��Q�mw�wrwl��w(��w■�-��! l��!!! ��7�Q�iwwl��wl�wlwlw■w■www■ !w ■:"�w! ��Q��Q�wwl�wwl w�wl��wl. lw�wl ��Q�� wwlwiwlwlwlw�l��i. lwww! ��w�lr - w��Q�w■ww l��! w��oQ�sw ■�� ww■■■■w,w�ww! wlwlwlw! ��ww��! w�wi - Q��w■wwlwlwwlww r��mmw� ®w■w��>�a�ww�w■�ww! !ww ! w�wf��ar��a�w■w��www wwlQ��w■ w! lwww �! Q��m��rwlww w��il�w�o�wfww�� ■�wwwwwtw■wlwww■. lwww� - w��ww�o�� ■��wrww�w w��rwt�! - w��a�oQ�mwir��wEwwwwwt�w��w ,w■ww�a !w■w�lw,� w��oQOO ��wwww�w■w■wsw� !mow ■�!! w��i�w�o�i��wwww��ww�w�� ■�■��ww�w� _ Q��O �'Fi;.7��w■wlww ®ww w■w■wwfw■ l��w! �a�m�r�saQm�aw .��wwwww�iw■w■ww�r ■�rw■ww! - Qwlrl�wwlwl�wR�wwww■wwlw■w■ ! lwww! Q ��wwl� �wlwwE�fJwwwlw■Q�wi! lQ��ww■ : , :. w��w�� wwww�w■wa�awwa�a l�www ...: i��Q�Q�w■wiwlw��Q��'��! l��! Q��_ i !!rw_�_�wa■a� ®�w�_w_w__�w��w_w� �waw_w_w Q��Q��www�w■www! . !w■�w■! Qwlwl��wiww■wwl�wwwwwl w! !w■wwl�! w��w�w�■�wr�lr ■rwwwww�w■w■ww� �w■www■r®■i wwlwl��wwlwwlwwlwlwwwwwlw ■w■w�w■ w�w■ww! .. - w■■■(w��w�w w��wwww�rr■!i■�wiwM lwww!! Notes: 1. Interest Income estimated at 2.0% to FY 2040. 2. Equipment Inflation is estimated to be approximately 5% per year. 3. Financing estimated at 5% interest rate 4. Hazmat f LSU Trailer - trailer originally obtained thru grant from Hennepin County Emergency Management (Homeland Security funds). Trailer Replaced in 2017 as a result of crash. Equipment Item Date Aquired Original Cost Life Benchmark - pro Re pi D P Prof Equip Prof Finance Prof Apparatus Total Cost of Yrs Date Coats Costs Coats Apparatus BeQinning Apparatus/Equip Balance APPARATUS 728 - Chief Vehicle 2016 39,500 10 2026 11000 0 28500 39500 3950 #23 - Inspector Vehicle 2008 31,805 12 2022 12900 0 31000 43900 3658 #25 - Command Utility Vehicle 2010 32,500 12 2019 10500 0 30000 40500 3375 #30 - Duty Vehicle 2018 37,744 14 2032 11000 0 30500 41500 2964 #21 - Rescue/Utility 21 2005 40,000 18 2023 4000 0 44000 48000 2667 #16 - Rescue 12 - Excursion 2002 37,500 17 2019 3500 0 42000 45500 2676 #17 - Utility 11 -P /U Truck 2002 37,500 18 2020 0 0 42000 42000 2333 #24 -Hea Rescue /Rescue 11 2009 284,688 24 2033 25000 60185 430000 515185 21466 #27 -Engine 22 2013 425,000 25 2038 35000 95000 620000 750000 30000 #29- Ladder 11 2018 762,000 25 2043 35000 97225 1200000 1332225 53289 #18 -Engine 11 2002 327,000 21 2023 30000 63540 595000 688540 32788 #22 -En ine 21 2007 309,000 21 2028 35000 68125 600000 703125 33482 #19 - Tanker 11 2002 181,000 0 Tank for Rescue 21 2008 5,000 Hazmat ! L5U Trailer 2017 12,000 _ 20 2037 15000 0 14000 0 29000 1450 AN -John Deere Gator - Utility 21 2014 17,663 15 2029 0 0 20000 20000 Boat 11 2016 27,000 10 2026 0 0 72000 72000 1333 7200 Boat 12 8,000 _ 2024 0 0 0 0 Boat 21 2007 31,380 0 Boat Trailer - #11 2016 5,000 2026 Q p 0 0 Boat Trailer - #12 2,000 2024 0 0 1500 1500 Boat Trailer - #21 2008 2,860 AN - Mule - Utility 12 2006 12,000 15 2021 0 0 17000 0 17000 1133 AN - Mule Trailer 2006 1,700 15 2021 0 0 2000 2000 133 Total Apparatus Expenses 203899 Quarterly Billings EXCELSIOR FIRE DISTRICT Per Per Proposed Budget 20211 Sim S1K 81,183.836 Operating Market Tax Allocation by C8y using Joint Powers Agreement 2010 Fund -mg Formula (locrations Buildin Reserves Other Income Total Capita gee Gana, Deephaven $748.180 Fx:ilities 87,627,70 $ 55.378.16 S (3.486.57) S (4. 143.50) S 135,375.79 Deephaven 5139.63 $407,13 $35.62 Excelsior S 37.349.16 $ 23.603.58 Reu- (1.486.07) S (1- 766.06) S 57,700.61 Excelsior $99.44 Proposed 2020 Budget $ 1,828.905 $35.62 Greenwood $ 24,038.67 $ 15,191.74 S (956.46) S (1.136.67) S 37.137.27 OIFKrinc�me $210.41 5416.16 $35.62 Shorewood** S 108.145.72 $69,344.96 S (4.302.95) S (5.113.70) $ 167,074.03 Shorewood ** S6&87 $395.93 51.828,905 Tanks Bay Tax C pKHY 38.797.76 Fc ima wt Market Value Fct. Pmndathn* Tar Panels .4 year V.11 Data Share Citics Calculated 5408.19 $35.62 (Inc. Personal Propertyl S 457.226.25 Overall Per Shure fCm, S 1,828,905.00 JPd D>ilLwS Percent I]nllats Prrrrnt �is7D percent iaCCClti I'E[esnl Sells tY.rcent Deephaven Excelsior SI5,200,500 29.61% $1.330.049,170 29.71%, 3,878 24.02% 1,568 22.939E 155 20.45% 24.61% 00erations 5350,511 FAcIllits Reserves S221 1513 - 513.946 OM see - 516.574 73!891 554 1 503 Greenwood $6.478.840 $4.169.912 12.62% 8.12% 5514,707,660 5356.952.800 11,50% 2.321 14.37% 925 13.53% 7.97% 203 26.78% 12.62% 5149.397 $94.414 - $5,944 - 57.064 S230,802 Shorewood ** $18,7,59,696 36.54% $1.687,904.947 706 4.379E 354 5.18% 37.70% 7.693 47.64% 3,191 46.66% 35 294 4.62% &12% $96.155 360,767 - $3.826 44.547 $148,549 Tanks Bay 56.730.124 13.11% $587,357,640 13.12% 1,550 9.60% 801 11.719E 71 38.79% 937% 36.,54% 5432,583 $273,380 417,212 - 520.455 5668.296 l kll% 5155,191 598.076 - 56,175 - 573)8 5239.754 S I� ;9 -071 Al& 54.476.972.217 1= 109,00% -1749-150 rS47.1e31 (S55.979) tip (Using 2019 Hennepin County Assessors valuations) ..Total 2019 Tax Capacity less reduction for The Islands served by the Mound FD. Quarterly Billings Per Per Per Sim S1K Market Tax (locrations Buildin Reserves Other Income Total Capita gee Gana, Deephaven S 87,627,70 $ 55.378.16 S (3.486.57) S (4. 143.50) S 135,375.79 Deephaven 5139.63 $407,13 $35.62 Excelsior S 37.349.16 $ 23.603.58 S (1.486.07) S (1- 766.06) S 57,700.61 Excelsior $99.44 5448.41 $35.62 Greenwood $ 24,038.67 $ 15,191.74 S (956.46) S (1.136.67) S 37.137.27 Greenwood $210.41 5416.16 $35.62 Shorewood** S 108.145.72 $69,344.96 S (4.302.95) S (5.113.70) $ 167,074.03 Shorewood ** S6&87 $395.93 $35.62 Tanks Bay $ 38.797.76 $24.519.06 S (1.543.70) $ (1.834.56) S 59.938.55 Tanks Bay $154.68 5408.19 $35.62 S 457.226.25 Overall $113.26 S 1,828,905.00 2020 Allocation by City Compared to 2018 & 2019 2020 Operating Budget and Capital less Reserves Use and Other Income Total Contribution Inc Inc City 2018 Contribution 2019 Budget Increase % 2020 Proposed Increase % Deephaven $ 503,390.00 $ 516,565.00 $ 13,175.00 2.62% $541,503.00 $ 24,938.00 4.83% Excelsior $ 206,681.00 $ 221,100.00 $ 14,419.00 6.98% $230,802.00 $ 9,702.00 4.39% Greenwood $ 141,335.00 $ 146,435.00 $ 5,100.00 3.61% $148,549.00 $ 2,114.00 1.44% Shorewood $ 625,953.00 $ 651,969.00 $ 26,016.00 4.16% $668,296.00 $ 16,327.00 2.50% Tonka Bay $ 231,402.00 $ 240,428.00 $ 9,026.00 3.90% $239,754.00 $ (674.00) - 0.28% $ 1,708,761.00 $ 1,776,497.00 $ 67,736.00 3.96% $1,828,904.00 $ 52,407.00 2.95% oLans" ON , City of Shorewood Council Meeting Item Title /Subject: Approval of the 2020 SLMPD Proposed Budget Meeting Date: August 12, 2019 Prepared By: Greg Lerud, City Administrator Attachments: Proposed 2020 SLMPD budget 61 MEETING TYPE REGULAR Background: The 2020 SLMPD operating budget is proposed to increase by 2.1% from 2019 to $2.61 million in 2020. Shorewood's share, based on the funding formula, is proposed to be $1.292 million, which represents a $26,912 increase over the 2019 contribution. Options: Chief Meehan will be at the meeting on August 12 to answer questions you have about the proposed budget. The budget as presented has been recommended for approval by the SLMPD Coordinating Committee. Recommended Action: Staff has been using the proposed budget in its preparation of the 2020 city budget and levy and recommends approval as presented. Next Steps and Timeline: Staff will continue discussions about the entire 2020 budget through final approval in December. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 W SOUTH LAKE MINNETONKA POLICE DEPARTMENT Serving Excelsior, Greenwood, Shorewood and Tonka Bay 24150 Smithtown Road Shorewood, Minnesota 55331 MEMORANDUM Mike Meehan Chief of Police Office (952) 474 -3261 Fax (952) 474 -4477 TO: Kristi Luger, Excelsior City Manager Dana Young, Deephaven City Administrator Representing City of Greenwood Greg Lerud, Shorewood City Administrator Lindy Crawford, Tonka Bay City Administrator FROM: Mike Meehan., Chief of Police DATE: July 30, 2019 RE: 2020 Operating Budget Coordinating Committee Recommendation As you are aware, the Coordinating Committee for the South Lake Minnetonka Police Department (SLMPD) passed, by a unanimous vote, a recommended operating budget for 2020. This took place at their quarterly meeting held on July 30, 2019. The recommended operating budget has been attached for your convenience. Overall the budget increased by 3.6 % over the 2019 operating budget. The majority of this increase is due to wages and benefits. However, surplus funds from the 2018 operating budget were reinvested into the 2020 budget (46600 Other Reimbursements) mitigating the increase to the cities. The resulting net increase to the contributing cities is 2.1 %. The recommended budget now goes to your respective city councils for consideration prior to the September 1st deadline. Approval of all four member cities is required to avoid the budget being determined by the default provision in the Joint Powers Agreement. 2020 OPERATING BUDGET PROPOSED OPERATING BUDGET Tuesday - July 30, 2019 SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2020 OPERATING BUDGET SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2020 OPERATING BUDGET Projected Revenues COORDINATING COMMITTEE RECOMMENDATION Tuesday - July 30, 2019 ITEM CATEGORY AMOUNT 40110 Court Overtime $7,500 40120 Excelsior Park and Dock Patrol $22,000 42100 State Police Officer Aid $115,000 42200 State Training Reimbursement $13,500 43100 Minnetonka School District $5,000 43200 Administrative Requests $7,000 43400 Special Policing Details $28,000 44000 Investment Income $7,000 46400 Forfeitures -- 46500 Grant Reimbursements $20,000 46600 Other Reimbursements $92,000 TOTAL PROJECTED REVENUES $315,000 Expenses in Excess of Revenues $2,610,276 PROJECTED COST TO MEMBER CITIES $2,610,276 Projected Expenses COORDINATING COMMITTEE RECOMMENDATION Tuesday - July 30, 2019 ITEM CATEGORY AMOUNT 50100 Salaries - Full -Time $1,611,211 50200 Salaries - General Overtime $35,000 50230 Salaries - Reimbursed Overtime $54,500 50300 Salaries - Part-Time $60,885 50500 Social Security & Medicare $33,000 50600 PERA Pensions $285,000 50700 Insurance Benefits $305,000 51000 Contracted Services $26,000 521.00 Equipment Leases $58,100 52200 Repairs & Maintenance $58,000 52300 Utilities $62,680 52400 Janitorial & Cleaning $8,500 52500 Printing & Publishing $2,500 52800 Care of Persons $0 53000 Supplies $69,200 54000 Uniforms & Gear $15,000 54500 Training & Development $30,000 56000 Insurance $116,000 56100 Subscriptions & Memberships $3,100 57000 Special Projects $19,600 58000 Capital Outlay $72,000 59000 Undesignated Allocation $0 TOTAL PROJECTED EXPENSES $2,925,276 SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2020 OPERATING BUDGET COORDINATING COMMITTEE RECOMMENDATION Tuesday - July 30, 2019 Projected Contributions from Member Cities - Year 2020 2019 Reallocation Formula (2017 -2021) $INCREASE MEMBER CITY TOTAL AMOUNT % SHARE $ SHARE OVER 2019 Excelsior $2,623,276 26.9319% $702,996 $14,636 Greenwood $2,623,276 7.6689% $200,179 $4,168 Shorewood $2,623,276 49.5199% $1,292,606 $26,912 Tonka Bay $2,623,276 15.8794% $414,496 $8,629 2020 Total Contributions from Member Cities $2,610,276 2019 Total Contributions from Member Cities $2,555,930 The funding formula used to determine each member city's percentage contribution toward the operating budget is based on an arbitration ruling in 2006. Every five years the funding formula is subject to an automatic adjustment based on the criteria set forth in this ruling. The 2017 operating budget was the second time since the ruling took effect that the funding formula was subject to adjustment. Barring an amendment to the JPA, the reset funding formula is not subject to change again until 2022. Dollar Increase Over 2019 $54,346 Percentage Increase Over 2019 2.1% SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2019 OPERATING BUDGET COORDINATING COMMITTEE RECOMMENDATION Tuesday - July 30, 2019 Proposed Contributions from Member Cities Reallocation Formula (2017 -2021) Total Amount - $2,610,276 49.5199% $1,200,000 $1,000,000 -- - 26.9319% $800,000 .- - - - - -- $600,000 - - - .4 -- - 15.8794% $400,000 7.6689% $200,000 - $702,996 $200,179 $1,292,606 $414,496 $0 — - - -- - -- - -- Excelsior Greenwood Shorewood Tonka Bay SOUTH LAKE MINNETONKA POLICE DEPARTMENT 2020 OPERATING BUDGET COORDINATING COMMITTEE RECOMMENDATION Tuesday- July 30, 2019 PENDING TRANSFERS TO SPECIAL FUNDS Line Item Operating Budget Expenses Transfer Amount Assigned Funds Category Sub - Category 52100 Equipment Leases Communications Records Management $50,780 Technology 52200 Repairs & Maintenance Building Maintenance $5,800 Firearms Range 56000 Insurance N/A $116,000 Insurance 57000 Special Projects Reserve Unit $0 Reserve Officer 58000 Capital Outlay Vehicle $70,000 Vehicle 58000 Capital Outlay Equipment $2,000 Equipment Total 1 $244,580 Prepared by Chief Mike Meehan -July 2019 NA MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title / Subject: Update on the Hockey Board Volunteer Event Location: Cathcart Park Meeting Date: August 12, 2019 Prepared by: Marie Darling, Planning Director and Twila Grout, Park and Rec Director Background: At the 2018 park tour, the Parks Commission suggested that the hockey boards be painted white to improve the appearance, especially during spring -fall when the rink is not obscured by snow. The Shorewood CIP includes an item to replace the boards in 2021. Earlier this year, Tonka Bay painted the hockey boards using volunteer labor. Staff intends this project and event would: 1) improve the appearance of the boards; 2) extend their life; and 3) allow the project in the CIP to be rescheduled for a few years later. Public works staff would replace the existing boards that are in disrepair (about four). The September 28, 2019 (9:00 a.m.) volunteer event would entail painting the rink and would likely take around three hours, depending on the number of volunteers. The city would rent a powerwasher and one sprayer and purchase the items needed for the project, including brushes, rollers and paint. The City would also provide beverages and lunch for the volunteers when the painting is finished. White paint was originally discussed, but the color would be discussed in greater depth at the Park Commission's tour of Cathcart on August 13, 2019. Financial or Budget Considerations: The total cost for the project would be about $1,200 for the cost Above - Cathcart Park, Below — Manitou Park, Tonka Bay of the project from the parks maintenance fund. The City also has $700 remaining from a KaBoom! Grant received in 2017 that must be used before the end of the year. The CIP includes a $150,000 estimate for board replacement that could be rescheduled from 2021 to 2024 or 2025. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. 5: \Parks \Council Staff reports \2019 \190812 \CC memo for Hockey Board Event -Cat hcart.docx MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item #sA Title / Subject: Resolution Accepting Quote and Award of Construction Contract for the Lake Linden Drive Culvert Replacement Meeting Date: August 12, 2019 Prepared by: Katie Koscielak, Project Manager Reviewed by: Alyson Fauske, City Engineer Attachments: Resolution Background: This spring, a sink hole developed at the culvert crossing located south of Yellowstone Trail on Lake Linden Drive. Public Works repaired the sink hole and requested Staff investigate the cause of the sink hole at the culvert. Staff met with EJ Mayers Inc., a local contractor that has performed numerous sewer and water service installation throughout the City, to discuss the repair of the culvert and impacts to traffic along Lake Linden Drive. As Lake Linden Drive is a high traffic roadway, Staff investigated trenchless options to avoid impact to vehicles. Due to the Contractor's experience in the community and availability to complete the work in a timely manner, the quote was solicited to EJ Mayers Inc. solely. Following the site visit, EJ Mayers Inc. provided a quote to include directionally drilling a new storm culvert to match the existing invert elevations and pipe capacity, abandon the existing culvert, installation of a new catch basin on the west side of the road, and restoration as necessary to facilitate construction. Staff requests approval of the quote provided from EJ Mayers Inc. in the amount of $35,000. Financial Impact: Funding for the improvement will come from the City Stormwater Management Fund. Options: 1. Approve the resolution accepting the quote and awarding the contract to the lowest responsible and responsive quote for the Lake Linden Drive Culvert Replacement. 2. Reject quote for the Lake Linden Drive Culvert Replacement. 3. Take no action on this item at this time. Recommendation: Staff recommends the City Council approve the attached resolution "Accepting Quote and Awarding the Contract for the Lake Linden Drive Culvert Replacement" Mission Statement. The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19- A RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT FOR THE LAKE LINDEN DRIVE CULVERT REPLACEMENT PROJECT WHEREAS, pursuant to an invitation to provide a quote for local improvements designated as the Lake Linden Drive Culvert Replacement Project, a quote was received, opened on July 22, 2019, and tabulated according to law; and WHEREAS, Due to the Contractor's experience in the community and availability to complete the work in a timely manner, the quote was solicited to EJ Mayers Inc. solely; and WHEREAS, the City Council has determined that EJ Mayers Inc. the lowest quote in compliance with the quote documents in the amount of $35,000. WHEREAS, the Director of Public Works has reviewed said proposal and found it to be in order. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: The City Council and City Clerk of the City of Shorewood, Minnesota are hereby authorized and directed to enter into a contract with EJ Mayers Inc. in the name of the City of Shorewood. Passed by the City Council of Shorewood, Minnesota this 12th day of August, 2019. Scott Zerby, Mayor Attest: Sandie Thone, City Clerk 813 MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Services Agreement, AE2S for the SE Well and Filter Plant PLC and Interface Engineering and Replacement Project, City Project 19 -08 Meeting Date: August 12, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Excerpt Cl P, Site Location Map, and Proposal by AE2S Policy Consideration: None Background / Previous Action: The 2019 Capital Improvement Program has funds dedicated to replacement of what is known as the PLC (aka Programmable Logic Controller), located at the SE Area Well and Water Plant at 5755 Covington Road. This is also the location of Silverwood Park. Attachment 1 is an excerpt from the CIP, with Attachment 2 being a site location map. The PLC is an industrial computer that controls the well, chemical treatment, water filtration plant, and water reclamation system. The existing controller is approximately twenty five years old and is no longer supported. Staff solicited a proposal for the design build from the firm of Advanced Engineering and Environmental Services, Inc. (aka AE2S). AE2S just successfully completed the Boulder Bridge MCC Replacement Project and performed very well on that project. AE2S' proposal has been included as Attachment 3 to this report. The attached proposal includes: • Furnish and install a new PLC, power supply, input /output modules and associated programming and perform the necessary wiring • Provide a new interface to the PLC mounted in a new steel cabinet door to replace the existing interface • Perform startup and testing • Provide asbuilt drawings for installation and logic diagrams. Mission Statement: The City of Shorewood is committed to providing residents quality public services, o healthy environment, o variety of attractive amenities, o sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 The Water Fund Capital Improvement Program has a budgeted amount of $45,000 for the design, hardware, construction and startup. The proposal submitted by AE2S is for an amount of $20,688. Staff has reviewed the proposal submitted and finds it to be in order. Financial Consideration As mentioned above, this project is funded from the Municipal Water Fund. The amount budgeted for the project has adequate resources for this project. Recommendation Staff is recommending approval of the motion that accepts the proposal provided from AE2S for an amount of $20,688 for the PLC Replacement Project at the SE Area Well. Source # Priority 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total Edgewood Rd reconstruction sT- -21 -01 n/a 500,000 Excelsior Blvd reclamation sT- -21 -02 n/a 200,000 Birch Bluff Rd reconstruction sT- -22 -01 n/a Noble Rd reclamation /reconstruction sT- -22 -02 n/a Strawberry Ln reconstruction sT- -23 -01 n/a Grant Lorenz Rd reconstruction sT- -23 -02 n/a Eureka Rd N reconstruction sT- -23 -03 n/a Boulder Bridge VT Well Motor W -18 -01 n/a Replace Amesbury Well Pipe Coatings and W -19 -02 n/a 25,000 Corrosion Prev Replace Well House Meter - SE W -19 -03 n/a 12,000 Area Well Programmable Logic Controller SE W -19 -04 n/a 45,000 Area Well /Plant Rebuild Well Pump SE VT Well W -19 -05 n/a 20,000 Amesbury Well House LED Light W -19 -06 n/a 5,000 Conversion Programmable Logic Controller W -20 -02 n/a 35,000 Badger Well SE Area Well Motor Replace W -20 -03 n/a 45,000 Dehumidification System Amesbury W -20 -04 n/a 5,000 Well Rebuild Well Pump Amesbury VT W -20 -05 n/a 20,000 Well Programmable Logic Controller W -21 -01 n/a 37,000 Amesbury Well Rebuild Well Pump Badger VT Well W -21 -02 n/a 22,000 SE Area Well & Iron Plant LED Light W -21 -03 n/a 18,000 Conversion Badger Field Well LED Light W -21 -04 n/a 10,000 Conversion Rebuild Well Control Valve SE Well W -21 -05 n/a 15,000 SE Area Well Pipe Coatings and W -22 -01 n/a Corrosion Prev Rebuild Well Pump Boulder Bridge W -22 -02 n/a VT Well FilterMediaChangeout /RehablronRe W -22 -03 n/a movalFilterSEPlant Rebuild Well Pump Amesbury W -23 -01 n/a Submersible Well Rebuild Well Pump Boulder Bridge W -24 -01 n/a Submersible Well 350,000 250,000 35,000 25,000 30,000 40,000 250,000 350,000 350,000 20,000 22,000 25,000 25,000 24,000 32,000 500,000 200,000 350,000 250,000 250,000 350,000 350,000 35,000 25,000 12,000 45,000 45,000 5,000 35,000 45,000 5,000 45,000 37,000 46,000 18,000 10,000 15,000 25,000 62,000 40,000 20,000 22.000 Tuesday, November 27, 2018 ATTACHMENT 1 CIP EXCERPT + 5 t horewood Christmas 7 La Ice PROJECT LOCATION Christmas .Silver Lake 0 5 1004i# • i r _ y x IT T� r �Ii _ i I 1p f- -- f II ATTACHMENT 2 SITE LOCATION MAP ,9% A www.ae2s.com August 7, 2019 Mr. Larry Brown Director of Public Works City of Shorewood 24200 Smithtown Rd Excelsior, MN 55331 RE: Agreement Between City of Shorewood and AE2S City of Shorewood, MN — South East Well Control Panel Upgrade Dear Mr. Brown: Advanced Engineering and Environmental Services, Inc. (AE2S) shall render professional services for the South East Well Control Panel upgrade (Assignment) to the City of Shorewood (CLIENT). This Agreement, including Exhibit A, sets forth the terms and conditions under which the CLIENT and AE2S shall be governed regarding the Assignment. Scope of Basic Services AE2S will perform the following tasks: 1. Remove Existing PanelView Plus 300. 2. Remove Existing Control Panel Door and Existing Door Hardware 3. Install new Prefabricated Enclosure Door on Existing Panel 4. Install New PV Plus 7 — 10" (2711P- T10C22D8S) 5. Provide New Updated Programming for PV Plus 7 - 10" (2711P- T10C22D8S) 6. Remove Existing SLC 5/03 PLC, Power Supply, IO modules and Corresponding Wiring 7. Install New 1769- L33ER, Power Supply, and IO Modules 8. Provide New Updated Programming for 1769 -L33ER 9. Provide new updated electrical documentation 10. Rewire and Reconfigure Existing Mission SCADA System to Work with Updated PLC Programming Remove Existing PanelView Plus 300: 1. The following modifications will be performed to the SE Well existing control enclosure: a. Remove Existing PanelView Plus 600 Remove Existing Control Panel Door and Existing Door Hardware: E -100 03/2016 1. The following modifications will be performed to the SE Well existing control enclosure: a. Remove Existing Control Panel Door and all associated hardware ATTACHMENT 3 Advanced Engineering and Environmental Services, Inc. 6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763- 463 -5036 Mr. Brown RE: Letter Agreement for City of Shorewood South East Well Control Panel Upgrade August 7, 2019 Page 2 of 9 Install new Prefabricated Enclosure Door on Existing Panel: The following modifications will be performed to the SE Well existing control enclosure: a. Install new 30.25 x 36.25 prefabricated door and all associated hardware Install New PV Plus 7 —10" (2711P- TIOC22D8S): 1. The following modifications will be performed to the SE Well existing control enclosure: a. Cut -out to fit new PV Plus 7 — 10" (2711P- T10C22D8S) i. Dimensions- (9.92 x 11.69 x 2.22 in.) b. Provide design services and as- installed drawings c. Commission and test assembly installation d. 1 -year warranty. Provide New Updated Programming for PV Plus 7 -10" (2711P- T10C22D8S): 1. The following modifications will be performed to the SE Well existing control enclosure: a. Provide new updated programming PV Plus 7 - 10" (2711P- T10C22D8S): i. New Programming to be done in Factorytalk View version 9.0 b. Commission and test assembly installation c. 1 -year warranty. Remove Existing SLC 5/05 PLC and Corresponding Wiring: 2. The following modifications will be performed to the SE Well existing control enclosure: a. Disconnect SLC 5/03 from existing wiring and remove from enclosure b. Disconnect 8xAI IO Module 91 1746 -IA8 from existing wiring and remove from enclosure c. Disconnect 8xDO IO Module 92 1746 -OX8 from existing wiring and remove from enclosure d. Disconnect 4xA1/2xAO IO 1746 -NIO4I Module 43 from existing wiring and remove from enclosure e. Remove existing PLC Backplane from enclosure back -panel Note 1— All existing wiring to be reused and landed to corresponding new PLC and Modules Install New 1769- L33ER, Power Supply, and IO Modules: 2. The following modifications will be performed to the SE Well existing control enclosure: a. Install new Din Rail on the existing enclosure Back -Panel b. Install the following; i. New 1769 -L33ER Processor ii. New 1769 -PA4 Power Supply in. New 1769 -IA16 16xDI- 120VAC Module 91 iv. New 1769 -OW8I 8xRO (isolated) Module 92 v. New 1769- IF4FXOF2F 4xAI /2xAO (isolated) Module #3 Mr. Brown RE: Letter Agreement for City of Shorewood South East Well Control Panel Upgrade August 7, 2019 Page 3 of 9 c. Land all existing wiring to corresponding PLC, Power Supply, and new IO Modules d. Provide design services and as- installed drawings e. Commission and test assembly installation f. 1 -year warranty. Provide New Updated Programming for 1769 - L33ER: 2. The following modifications will be performed to the SE Well new PLC: a. Provide new updated programming for 1769 -L33ER PLC: i. New Programming to be done in RS 5000 version 30 b. Commission and test assembly installation c. 1 -year warranty. Mission wiring and Configuration: 3. The following modifications will be performed to the SE Well new PLC: a. Rewire Mission Control System to match new PLC Alarming b. Commission and test assembly installation Additional Services Services resulting from significant changes in the general scope, extent, or character of the Assignment are not included as a part of the Scope of Basic Services. If authorized in writing by the CLIENT, AE2S will provide services beyond the scope of this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B. CLIENT's Responsibilities CLIENT shall do the following in a timely manner, so as not to delay the services of AE2S: 1. Designate a person to act as CLIENT's representative with respect to the services to be rendered under this Agreement. Such person shall have authority to transmit instructions, receive information, and interpret and define CLIENT's policies and decisions with respect to services for the Assignment. 2. Provide relevant information regarding requirements for the Assignment. AE2S shall be entitled to use and rely upon all information provided by CLIENT or others in performing AE2S's services under this Agreement. 3. Provide access to the relevant sites sufficient for AE2S to perform its services under this Agreement. 4. CLIENT shall, so long as AE2S is not in default, promptly pay AE2S for such services as have been performed satisfactorily hereunder in accordance with the fee terms set forth herein. Mr. Brown RE: Letter Agreement for City of Shorewood South East Well Control Panel Upgrade August 7, 2019 Page 4 of 9 CLIENT shall bear all costs incident to compliance with its responsibilities pursuant to this section. Fees AE2S shall render services under this Agreement on an hourly basis in accordance with the Hourly Fee Schedule attached as Exhibit B not to exceed $20,688 without written authorization from CLIENT, including reimbursement for all project related expenses. Task Professional Fees SE Well PLC & OIT Removal and Replacement (28 hrs) $3,600 SE Well — Control Panel Door Removal and Replacement 3 hrs $390 SE Well - Updated Programming 54 hrs $7,020 SE Well — Mission Reconfiguration (4 hrs) $520 SE Well Hardware Supply $9,158 Total Professional Services $20,688 Anticipated Proiect Schedule AE2S proposes completion of the Scope of Services outlined in this Agreement in accordance with the following proposed schedule: Task I Est. Completion Date SE Well PLC and IO Module Replacement - Installation and Commissioning 4 -6 weeks after authorization Mr. Brown RE: Letter Agreement for City of Shorewood South East Well Control Panel Upgrade August 7, 2019 Page 5 of 9 Contract Documents This Agreement includes the following documents, incorporated herein by reference: 1. Exhibit A - Terms and Conditions; 2. Exhibit B - Hourly Fee and Expense Schedule; 3. All other attached Exhibits referenced in this Agreement; 4. Any drawings or specifications provided by the CLIENT in writing; and 5. Any duly executed written amendments. There are no contract documents other than this Agreement and those documents listed above. If this Agreement sets forth your understanding of our agreement, including the scope of work desired, fees, terms, and conditions, please sign in the space provided and return a copy to AE2S. Thank you for the opportunity to assist in this project and we look forward to working with you. Sincerely, AE2S CLIENT Accepted this day of 1�* Ak 2019 Anthony Pittman Instrumentation & Controls Regional Mgr. Lo Name (Print): Aaron Vollmer, P.E. Operations Manager Title: Standard Terms and Conditions The Agreement is supplemented to include the following terms and conditions: 1. Standard of Care a. 'The standard of care for all professional services performed or famished by AE2S under this Agreement will be the care and skill ordinarily used by members of AE2S's profession practicing under similar circumstances at the same time and in the same locality. AE2S makes no warranties, express or implied, under this Agreement or otherwise, in connection with AE2S's services. b. CLIENT shall be responsible for, and AE2S may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information fumished by CLIENT to AE2S pursuant to this Agreement. AE2S may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. 2. Payments to AE2S Invoices will be prepared in accordance with AE2S's standard invoicing practices and will be submitted to CLIENT by AE2S monthly, unless otherwise agreed. Invoices are due and payable within 30 days. If CLIENT fails to make any payment due AE2S for services and expenses within 30 days, the amounts due AE2S will be increased at the rate of 1.75% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, AE2S may, after giving seven days written notice to CLIENT, suspend services under this Agreement until AE2S has been paid in full all amounts due for services, expenses, and other related charges. All payments shall be made in United States Dollars. 3. Insurance AE2S will maintain insurance coverage for Workers' Compensation, Professional Liability, General Liability, and Automobile Liability and will provide certificates of insurance to CLIENT upon request. 4. Indemnification and Allocation of Risk a. To the fullest extent permitted by law, AE2S shall indemnify and hold harmless CLIENT and CLIENT's officers, directors, members, and employees from any and all costs, losses, and damages (including but not limited to all reasonable fees and charges of engineers, architects, attorneys, and other professionals, and all court, arbitration, or other dispute resolution costs) arising out of or relating to the Project, provided that any such cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, but only to the extent caused by any negligent act or omission of AE2S or AE2S's officers, directors, members, partners, employees, or Consultants. "The parties expressly agree that AE2S or AE2S's officers, directors, members, partners, or employees have no duty to defend CLIENT and CLIENT's officers, directors, members, and employees against any claims, causes of action, demands, lawsuits, or proceedings of any kind. b. To the fullest extent permitted by law, CLIENT shall indemnify and hold harmless AE2S, AE2S's officers, directors, partners, employees, and consultants from and against costs, losses, and damages (including but not limited to reasonable fees and charges of engineers, architects, attorneys, and other professionals, and reasonable court or arbitration or other dispute resolution costs) to the extent caused by the negligent acts or omissions of CLIENT or CLIENTS officers, directors, partners, employees, and consultants with respect to this Agreement. c. In addition to the indemnity provided under paragraph 4.b. of this Exhibit, and to the fullest extent permitted by law, CLIENT shall indemnify and hold harmless AE2S and AE2S's officers, directors, partners, employees, and consultants from and against injuries, losses, damages and expenses (including but not limited to all reasonable fees This is EXfIIBIT A, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AE2S dated August 7, 2019. and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other disputes resolution costs) caused by, arising out of, or resulting from Hazardous Environmental Condition, provided that (i) any such injuries, losses, damages and expenses are attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, and (ii) nothing in this paragraph 4.c. shall obligate CLIENT to indemnify any individual or entity to the extent of that individual or entity's own negligence or willful misconduct. d. To the fullest extent permitted by law, AE2S's total liability to CLIENT and anyone claiming by, through, or under CLIENT for any injuries, losses, damages and expenses caused in part by the negligence of AE2S and in part by the negligence of CLIENT or any other negligent entity or individual, shall not exceed the percentage share that AE2S's negligence bears to the total negligence of CLIENT, AE2S, and all other negligent entities and individuals. 5. Exclusion of Special, Incidental, Indirect, and Consequential Damages To the fullest extent permitted by law, and notwithstanding any other provision in the Agreement, AE2S and AE2S's officers, directors, partners, employees, agents, and Consultants, or any of them, shall not be liable to CLIENT or anyone claiming by, through, or under CLIENT for any special, incidental, indirect, or consequential damages whatsoever arising out of, resulting from, or in any way related to the Assignment or this Agreement, from any cause or causes, including but not limited to any such damages caused by the negligence, professional errors or omissions, strict liability, breach of contract or warranties, express or implied, of AE2S or AE2S's officers, directors, partners, employees, agents, or AE2S's Consultants, or any of them. 6. Limit of Liability To the fullest extent permitted by law, notwithstanding any other provision of this Agreement, the total liability, in the aggregate, of AE2S and AE2S's officers, directors, partners, employees, agents, and AE2S's Consultants, and any of them, to CLIENT and anyone claiming by, through, or under CLIENT for any and all claims, losses, costs, or damages whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or causes, including but not limited to the negligence, professional errors or omissions, strict liability or breach of contract, or warranty express or implied of AE2S or AE2S's officers, directors, partners, employees, agents, or AE2S's Consultants, or any of them, shall not exceed total compensation received by AE2S as part of this agreement. 7. Termination of Contract Either party may at any time, upon seven days prior written notice to the other party, terminate this Agreement. Upon such termination, CLIENT shall pay to AE2S all amounts owing to AE2S under this Agreement, for all work performed up to the effective date of termination, plus reasonable termination costs. 8. Access CLIENT shall arrange for safe access to and make all provisions for AE2S and AE2S's Consultants to enter upon public and private property as required for AE2S to perform services under this Agreement. 9. Hazardous Environmental Conditions It is acknowledged by both parties that AE2S's scope of services does not include any services related to a "Hazardous Environmental Condition," i.e. the presence at the site of asbestos, PCBs, petroleum, hazardous waste, or radioactive materials in such quantities or circumstances that may present a substantial danger to persons or property exposed thereto in connection with the Assignment. In the event AE2S or any other party encounters a Hazardous Environmental Condition, AE2S may, at its option and without liability for consequential or any other damages, suspend performance of services on the portion of the Assignment affected thereby until CLIENT: (i) retains Exhibit A - Standard Terms and Conditions Page 1 of 2 appropriate specialist consultant(s) or contractor(s) to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the site is in full compliance with applicable laws and regulations. CLIENT acknowledges that AE2S is performing professional services for CLIENT and that AE2S is not and shall not be required to become an "arranger," "operator," "generator," or "transporter" of hazardous substances, as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990 (CERCLA), which are or may be encountered at or near the site in connection with AE2S's activities under this Agreement. 14. Force Majeure AE2S shall not be liable for any loss or damage due to failure or delay in rendering any service called for under this Agreement resulting from any cause beyond AE2S's reasonable control. 15. 10. Patents AE2S shall not conduct patent searches in connection with its services under this Agreement and assumes no responsibility for any patent or copyright infiingement arising therefrom. Nothing in this Agreement shall be construed as a warranty or representation that anything made, 16. used, or sold arising out of the services performed under this Agreement will be free from infringement of patents or copyrights. 11. Ownership and Reuse of Documents All documents prepared or furnished by AE2S pursuant to this Agreement are instruments of service, and AE2S shall retain an ownership and property interest therein. Reuse of any such documents by CLIENT shall be at CLIENTS sole risk; and CLIENT agrees to indemnify, and hold AE2S harmless from all claims, damages, and expenses including attorney's fees arising out of such reuse of documents by CLIENT or by others acting through CLIENT. No 'Ibird Party Beneficiaries All duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of CLIENT and AE2S and not for the benefit of any other party. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either CLIENT or AE2S. AE2S's services under this Agreement are being performed solely for CLIENT's benefit, and no other entity shall have any claim against AE2S because of this Agreement or the performance or nonperformance of services hereunder. Assignment Neither party shall assign its rights, interests or obligations under this Agreement without the express written consent of the other party. 17. Binding Effect 'Ibis Agreement shall bind, and the benefits thereof shall inure to the respective parties hereto, their legal representatives, executors, administrators, successors, and assigns. 18. 12. Use of Electronic Media a. Copies of Documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by the AE2S. Files in electronic media format of text, data, graphics, or of other types that are furnished by AE2S to CLIENT are only for convenience of CLIENT. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. 19. b. When transferring documents in electronic media format, AE2S makes no representations as to long -term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those 20 used by AE2S at the beginning of this Assignment. c. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. d. Because data stored in electronic media format can deteriorate or be modified inadvertently or otherwise without authorization of the data's creator, the party receiving electronic files agrees that it will perform acceptance tests or procedures within 60 days, after which the receiving party shall be deemed to have accepted the data thus transferred. Any errors detected within the 60 -day acceptance period will be corrected by the party delivering the electronic files. AE2S shall not be responsible to maintain documents stored in electronic media format after acceptance by CLIENT. 13. Contractors AE2S shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall AE2S have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at a project site, nor for any failure of a contractor to comply with laws and regulations applicable to such contractor's furnishing and performing of its work. AE2S neither guarantees the performance of any contractor nor assumes responsibility for any contractor's failure to furnish and perform its work in accordance with the contract between CLIENT and such contractor. AE2S shall not be responsible for the acts or omissions of any contractor, subcontractor, or supplier, or of any of their agents or employees or of any other persons (except AE2S's own employees) at a project site or otherwise furnishing or performing any construction work; or for any decision made regarding the construction contract requirements, or any application, interpretation, or clarification of the construction contract other than those made by AE2S. Severability and Waiver of Provisions Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and AE2S, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. Non - enforcement of any provision by either party shall not constitute a waiver of that provision, nor shall it affect the enforceability of that provision or of the remainder of this Agreement. Survival All express representations , indemnifications, or limitations of liability included in this Agreement will survive its completion or termination for any reason. Headings The headings used in this Agreement are for general reference only and do not have special significance. 21. Controlling Law 'Ibis Agreement is to be governed by the law of the State of Minnesota without regard to its conflicts of laws principles. 22. Notices Any notice required under this Agreement will be in writing, addressed to the appropriate party at its address on the signature page and given personally, or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt. 23. Executed in Counterparts 'Ibis Agreement may be executed in counterparts, each of which together will constitute one and the same instrument. Delivery of an executed counterpart of this Agreement shall constitute effective delivery of this Agreement. Each party agrees that the delivery of the Agreement by facsimile or electronic mail shall have the same force and effect as delivery of original signature and that each Party may use such facsimile or electronic mail signatures as evidence of the execution and delivery of the Agreement by the parties to the same extent that an original signature could be used. Exhibit A - Standard Terms and Conditions Page 2 of 2 This is EXIIIBIT B, consisting of 2 pages, referred to in and part of the Agreement between CLIENT and AUS dated [August 7, 2019]. Hourly Fee and Expense Schedule Reimbursable Expenses and Standard Hourly rates in effect on the date of the Agreement are set forth below. Rates are subject to annual adjustment effective January 1. 1.9har Rates* Administrative I $59.00 I &C Assistant $82.00 Administrative II $73.00 I &C Technician I $100.00 Administrative III $87.00 I &C Technician II $112.00 I &C Technician III $128.00 Communications Specialist I $90.00 I &C Technician IV $140.00 Communications Specialist II $103.00 I &C Technician V $153.00 Communications Specialist III $118.00 I &C Specialist $166.00 Communications Specialist IV $142.00 I &C Senior Specialist $175.00 Communications Specialist V $157.00 I &C Manager $184.00 Construction Services Rep I $83.00 IT I $100.00 Construction Services Manager I $136.00 IT II $123.00 Construction Services Manager II $147.00 IT III $139.00 Construction Services Manager III $166.00 IT IV $157.00 Construction Services Manager IV $183.00 ITV $173.00 Construction Services Manager V $201.00 IT VI $183.00 IT Manager $203.00 Engineering Assistant 1 $69.00 Engineering Assistant 2 $88.00 Land Surveyor Assistant $82.00 Engineer I $103.00 Land Surveyor I $98.00 Engineer II $132.00 Land Surveyor II $118.00 Engineer III $157.00 Land Surveyor III $132.00 Engineer IV $178.00 Land Surveyor IV $146.00 Engineer V $194.00 Engineer VI $218.00 Marketing Consultant I $83.00 Engineer VII $233.00 Marketing Consultant II $105.00 Engineer VIII $243.00 Marketing Consultant III $129.00 Marketing Consultant IV $147.00 Engineering Technician I $68.00 Marketing Consultant V $166.00 Engineering Technician II $87.00 Engineering Technician III $103.00 Operations Specialist I $83.00 Engineering Technician IV $120.00 Operations Specialist II $100.00 Engineering Technician V $136.00 Operations Specialist III $126.00 Engineering Technician VI $150.00 Operations Specialist IV $142.00 Engineering Technician VII $166.00 Operations Specialist V $165.00 Financial Analyst I $90.00 Program Coordinator I $178.00 Financial Analyst II $105.00 Program Coordinator II $190.00 Financial Analyst III $123.00 Program Coordinator III $202.00 Financial Analyst IV $139.00 Financial Analyst V $157.00 Project Coordinator I $98.00 Financial Analyst VI $178.00 Project Coordinator II $106.00 Financial Analyst VII $194.00 Project Coordinator III $119.00 Financial Analyst VIII $212.00 Project Coordinator IV $135.00 GIS Specialist I $88.00 Project Manager I $168.00 GIS Specialist II $105.00 Project Manager II $183.00 GIS Specialist III $126.00 Project Manager III $202.00 GIS Specialist IV $141.00 GIS Specialist V $155.00 Senior Designer $190.00 Senior Consultant I $212.00 Senior Consultant II $234.00 Senior Consultant III $248.00 Technical Expert I $250.00 Technical Expert II $272.00 Technical Expert III Negotiable Exhibit B - Hourly Fee and Expense Schedule Page 1 of 2 Reimbursable Expense Rates Transportation $0.65 /mile Survey Vehicle $0.70 /mile B &W Photocopies 8'/z" x11" $0.10 /copy B &W Laser Printouts 8'/z" x11" $0.20 /page Color Laser Printouts /Copies 8'/z" x11" $0.68 /page Plots — Color Bond $1.25 /s.f. Plots — Monochrome Bond/Vellum $0.75/s.f. Plots — Fihn/Photo High Gloss $2.00 /s.f. UAS - Photo/Video Grade $100.00 /day Video Equipment $100.00 /each Total Station — Robotic $35.00/hour Geo 7 PR GPS $25.00/hour Fast Static/RTK GPS $50.00/hour RI GNSS GPS $30.00 /day Sonar Mite $50.00 /day All- Terrain Vehicle/Boat $100.00 /day Air Transportation - Pilatus $1,600.00/hour Air Transportation — Cirrus $700.00/hour In -house Lodging $150.00 /day Legal Services Reimbursement $224.00/hour Outside Services ** cost *1.15 Geotechnical Services cost *1.30 Out of Pocket Expenses * ** cost *1.15 Rental Car cost *1.20 * Position titles are for labor rate grade purposes only. ** Includes laboratory testing, architectural and engineering consultants, surveying, etc. * ** Includes toll telephone, shipping, postage, subsistence, technical literature, equipment rental, etc. These rates are subject to adjustment each year on January 1. Exhibit B — Hourly Fee and Expense Schedule Page 2 of 2 + 5 t horewood Christmas 7 La Ice PROJECT LOCATION Christmas .Silver Lake 0 5 1004i# • i r _ y x IT T� r �Ii _ i I 1p f- -- f II ATTACHMENT 2 SITE LOCATION MAP