08-26-19 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, AUGUST 26, 2019 5:30 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Zerby _____
Johnson _____
Labadie _____
Siakel _____
Sundberg _____
B. Review and Adopt Agenda
2. Engineering Firm Interviews City Administrator Memo
A. Andrew Budde, Bolton & Menk
B. David Ahrens, Stantec
3. ADJOURN
City of Shorewood Council Meeting Item
2
Title/Subject: City Engineer Interviews
Meeting Date: August 26, 2019
MEETING TYPE
Prepared By: Greg Lerud, City Administrator; Larry Brown, Director
WORK SESSION
of Public Works
Attachments:
Summary of proposals and resumes
Background:
At the special work session on July 31, the city council decided the next
step in evaluating engineering firms was to interview the engineers the three firms
propose to assign as the city engineer. Below is the interview schedule for Monday’s
meeting:
5:30 – Andrew Budde, Bolton and Menk
6:15 – David Ahrens, Stantec
Alyson Fauske, WSB, will be interviewed at the first work session in September.
In addition to the interviews, the council also requested a comparison of retainer fees
and hourly rates. Attached you will find two tables with the breakdown. In order to get
an apples-to-apples comparison between the firms, staff requested that each firm
provide the price for 32 hours of engineering staff time each week with the assumption
that none of the retainer time could be charged to projects. Staff believes that the
significant difference in retainer fees is because WSB has experience with the city and
their fee is reflective of that experience. If WSB based the retainer strictly on the hourly
cost, their monthly retainer would be $18,112 per month (current hourly rates multiplied
by 128 hours per month.) In their proposals, all the firms stated that the retainer was
subject to change based on projects and a determination of need once they started
working with the city.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
RETAINER COMPARISON
FIRM RETAINER/MONTH ENGINEER HRS ASST. HRS CONDITIONS/QUALIFICATIONS
Bolton & Menk $13,500 Andrew Budde 16 Matt Mauman, PE 16 1.Engineer for all project work.
2.Three-year contract.
Stantec $14,592 Dave Ahrens 16 Joe Pond, PE 16 1.Assumes $350,000 in annual
engineering fees other than
retainer.
2.Firm gets majority of engineering
work.
WSB $8,000 Alyson Fauske 20 Katie Koscielak, EIT 12 1.Retainer goes to $7,850 if hours
are evenly split 50-50.
FEE COMPARISON FOR SELECTED POSITIONS
FIRM PRINCIPAL SR. ENGINEER PROJECT MAN. ENGINEER LANDSCAPE ARC/DESIGNER
Bolton & Menk 140-225 110-210 100-195 85-190 80-190
Stantec 162-218 142-187 134-187 99-157 106-150
WSB 166-185 150-185 132-146 116-146 116-146