10-15-19 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
TUESDAY, OCTOBER 15, 2019 6:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Zerby _____
Johnson _____
Labadie _____
Siakel _____
Sundberg _____
B. Review and Adopt Agenda
2. Cody Dietrich, Doran Companies, City Administrator Memo
Easement Vacation Request
3. Bev Mathiasen, Republic Services Recycling Contract Recycling Coordinator Memo
4. ADJOURN
City of Shorewood Council Meeting Item
2
Title/Subject: Easement Vacation Request, Doran Development
Meeting Date: October 15, 2019
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Larry Brown, Director of Public Works; Marie Darling,
WORK
SESSION
Director of Planning; Tim Keane, City Attorney
Attachments:
Initial concept, revised concept, Doran Development letter
Requesting easement vacation
Background:
In October 2018, Doran Development had the Tonka Village Shopping Center property surveyed for a
plan to construct an apartment complex on a site that includes the vacant land near the Tonka Bay
water tower, as well as over part of the existing mall that would be demolished. Tonka Bay received an
initial plan concept in November 2018.
In April 2019, the Tonka Bay City Administrator and I discussed an easement in favor of the City of
Shorewood that runs through the proposed development area. The easement is for water and sewer
service to the Shorewood public works building as well as the public safety building. The Administrator
and I agreed that a request to vacate it should come from the developer, and he communicated that to
all parties.
At their June 25, 2019 meeting, the Tonka Bay City Council approved the concept plan and PUD for the
project. (fig.1) On July 12, Cody Dietrich sent an email requesting a meeting regarding the easement.
That meeting was held on August 15 and included representatives from Doran Development and their
engineer, the city of Tonka Bay and their engineer, and Larry Brown and me from Shorewood. As a part
of the project they proposed to construct watermain around the apartment building and then connect
the public works and public safety buildings to that new main.
We said that it was Shorewood’s preference to not be involved in the project and to leave the easement
in place and design the project around it. We expressed concern about the closeness of the apartment
building to the public works shop, and if these parcels were in one city, the zoning code would never
allow these two uses to be adjacent to each other. Regardless, we said any request to vacate the
easement would have to be made to the Shorewood City Council. The developer decided to go back to
the Tonka Bay City Council with a new concept design that worked around the easement. (fig. 2) At the
September 10 Tonka Bay council meeting, the Council rejected the revised concept design and directed
Doran to make a request to the Shorewood City Council to vacate the easement.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Options:
The decision to vacate is entirely the Shorewood City Council’s decision even though the
easement is in Tonka Bay.
Next Steps and Timeline:
The decision to vacate the easement would have to be at a future
council meeting. The decision tonight is whether to call for a public hearing to consider the vacation. If
the Council provides direction to staff to call for a public hearing, staff will prepare the proper notices
and schedule the hearing at a future council meeting.
City of Shorewood Council Meeting Item
3
Title/Subject: Republic Services Recycling Contract
Meeting Date: Tuesday, October 15, 2019
MEETING
Prepared by: Julie Moore, Communications/Recycling Coordinator
TYPE
WORK
Reviewed by: Greg Lerud, City Administrator
SESSION
The city recycling contract with Republic Services for residential collection is scheduled
for renewal December 31, 2019. Staff has met with Republic Services to consider taking
the contract option of automatically renewing with the current provider. With the current
recycling economy the pricing we are offered with Republic Services is very competitive
and it would require no interruption of service.
Bev Mathiasen of Republic Services will offer the presentation to council that was
previously shared with staff and answer any questions you might have at the October
15 work session.
Connection to Vision/Mission
: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1