Professional Services Proposal and Feasibility Report and Prelim & Final Design ServicesMarch 6, 2019
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Professional Services Proposal
Feasibility Report and Preliminary and Final Design Services
Glen Road / Manitou Lane / Amlee Road Street and Utility Improvement Project
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Dear Mayor and Council Members:
Attached for your review and approval is our proposed scope of services, fee, and schedule for
providing professional engineering services to complete a feasibility study and design for the Glen
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Road / Manitou Lane / Amlee Road Street and Utility Improvement Project. The proposed scope
includes storm sewer improvements to address drainage concerns identified by staff. A drainage
M analysis will be completed and used to develop design alternatives. Watermain extension is
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included in the proposed scope, if directed to do so by the Council.
We are excited to work with you on this project. If you are in agreement with this proposal, please
sign where indicated and return one copy to me. Please do not hesitate to contact me at
763.512.5257 with any questions.
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Eric Eckman, PE
Project Manager
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Attachments
cc: Alyson Fauske, WSB
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CITY OF SHOREWOOD, MN
PROJECT UNDERSTANDING
The condition of the street along Glen Road, Manitou Lane, and Amlee Road has deteriorated to a point
in which the City has requested a review of reconstruction options for both the street pavements and
utilities along this corridor. To complete this task, the City has requested a proposal to assist in reviewing
the condition of both the street and utility systems.
We anticipate the following scope items for the preliminary design and Feasibility Report preparation to
include the following items.
SCOPE OF ENGINEERING SERVICES
Task 1 — Feasibility Report / Preliminary Design
Feasibility Report:
■ Review the existing conditions of the street pavements, underlying soil conditions, utilities, and
drainage characteristics.
• Utilize previous data collection in the area to the extents possible from the following documents:
• City of Shorewood Surface Water Management Plan (September 2018 by WSB)
• Amlee Road, Glen Road, and Manitou Lane Road Reconstruction and Watermain
Improvements (May 2007 by WSB)
• Analysis of Drainage Problem Areas within the City of Shorewood (January 2006 by
WSB)
• Draft Feasibility Report: Stormwater Improvements and Appurtenant Work, Glen Road
and County Road 19 (May 1997 by OSM)
• Feasibility Report and Estimate of Cost: Stormwater Improvements and Appurtenant
Work, Glen Road and County 19 (August 1990 by OSM)
• Other documents as provided by staff
• Review opportunities to improve area drainage.
■ Prepare a detailed preliminary opinion of potential construction and indirect project costs with
contingencies but excluding costs of acquisition of land due to the variability in land costs.
■ Identify potential for funding sources.
■ Identify owners of parcels along the proposed improvement corridor that may be impacted by
construction.
■ Identify potential need for the acquisition of permanent and temporary easements.
■ Identify the necessary permitting agencies and requirements.
■ Prepare preliminary project schedule.
■ Prepare a Feasibility Report depicting the improvement corridor existing conditions, proposed
improvements, funding requirements and resources, figures depicting the improvements, and
feasibility statements regarding the improvements.
■ Review the determination of the necessity, feasibility, and cost - effectiveness of the project.
Preliminary Design:
Complete a topographic survey to identify surficial information /landmarks, existing grades, property
corners /lines, public /private utility locations. This information will not constitute an official boundary
survey.
• Provide a preliminary horizontal and vertical alignment for the street reconstruction including
preliminary earthwork calculations.
• Provide preliminary horizontal and vertical alignments for proposed watermain, and storm sewer
improvements as needed.
GAGroup DalaWunicipaPCllents - Cdies - Counties \Shorewood\Proposals \Glen Rd Proposal0.TR PROP - Glen Rd Street and UtilAy Improvment Pmject_030619.docx
Scope of Engineering Services
March 6, 2019
Page 2
• Coordinate location of private utility company facilities within the improvement corridor. This
coordination will include performing a utility design locate request to provide a quality level D
location for existing utilities.
• Prepare preliminary layout and design based upon public comments, City staff review and
engineering judgment for discussion with the Council. Preliminary layout will be a representation
of horizontal and vertical alignments with potential construction limits shown and potential
construction conflicts. Make minor revisions based upon Council direction.
• Update wetland delineations and documentation within the project area.
o Note: the previously recorded wetland delineations established in 2007 are no longer
valid. The time frame noted in the notice of decision was for a period of 5 years which is
determined by state statute.
• Conduct a feasibility level drainage design.
Public Involvement and Project Management
® Project management and coordination /meetings with City staff and the City Council.
• Attendance of two public information meetings with residents to discuss the project and receive
comments regarding the design approach and proposed design. The goal is to have an
informational meeting before beginning preliminary design and one meeting prior to Feasibility
Report presentation to the Council.
• Attend one Public Hearing and provide a brief presentation on the Feasibility Report.
This task consists of completing a detailed hydrologic model analysis for the stormwater management
system within the project area and a hydraulic model for the design of the storm sewer improvements.
The following are the subtasks that will be included as part of the evaluation:
1.1 Collect background information including as- builts, storm sewer sizes and elevations, and other
relevant information.
1.2 Collect additional survey outside of the rights of way where overland drainage and storm sewer
exists and /or is proposed.
1.3 Develop HydroCAD model for existing and proposed conditions.
TOTAL ESTIMATED FEE — TASK 1: $70,304
Task 2 — Permit Coordination
This task consists of coordinating and obtaining the required permits for the proposed improvement
activities. It is anticipated that an MCWD Erosion Control Permit and an NPDES Construction General
Permit will be necessary for this project.
2.1 Erosion Control (MCWD)
2.2 NPDES Construction General Permit
2.3 Department of Health Watermain Extension
TOTAL ESTIMATED FEE — TASK 2:$2,596
Task 3 — Plans, Specifications, and Bid Administration
This task consists of completing construction plans, specifications, and bidding documents for the Glen
Road, Manitou Lane, and Amlee Road Street and Utility Improvement Project. Plans are anticipated to
include: cover sheet, details, grading plan, utility plan, restoration, and site access /traffic control. In
addition, an updated cost estimate will be developed based on the proposed final design.
GAGroup DatMunicipaRClients - Cities - Counlies\Shorewood\Proposals \Glen Rd Proposal\LTR PROP - Glen Rd Street and Utility Improvment Projed_030619.docz
Scope of Engineering Services
March 6, 2019
Page 3
This scope assumes answering questions during the bid process to help facilitate the understanding of
construction expectations. This task also includes attending the bid opening, tabulating bids, and
recommending a bid for award.
3.1 Prepare 60% draft construction plans, specification, and updated cost estimate.
3.2 Finalize construction plans, specification, and bidding documents based on feedback from City
staff.
3.3 Attendance at Bid Opening and all bid tabulation.
Deliverables: Draft Plans, Final Plans, Specifications, and Bid Documents
TOTAL ESTIMATED FEE— TASK 3:$86,855
Task 4 (Additional) — Preparation of Easement Documents
Easement document preparation is not included in the scope of services. Necessary easements will be
identified as part of the preliminary phase.
Task 5 (Additional) — Construction Services
Construction services are not included in this scope. An additional scope will be provided once final
design is complete to cover requirements for construction services.
Time Schedule
The proposed schedule for this project is as follows:
Preliminary Desian /Feasibility Report
Kickoff Meeting ................................................................. ............................... March /April 2019
Collect Background Information and Develop Design Recommendations ....... April — May 2019
NeighborhoodMeeting ..................................... ............................... ...........................June 2019
Accept Feasibility Report ............................................................. ............................... July 2019
Final Design
Final Design ................................ ............................... .........................August — December 2019
City Council Considers Approval of Plans and
Authorizes Advertisement for Bids ................................... ............................... January 2020
Open Bids .............................................................. ............................... January /February 2020
Award Contract ..................................................................... ............................... February 2020
Construction
BeginConstruction ....................................................................... ............................... June 2020
Substantial Completion ...................................................... ............................... September 2020
FinalCompletion ..................................................................... ............................... October 2020
Total Estimated Engineering Fee
The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our
current hourly rates. We are proposing to complete Glen Road / Manitou Lane / Amlee Road Street and
Utility Improvement project at an hourly rate, estimated to be $159,755 for Tasks 1 -3.
GAGroup Dat Wunicipal\Clients - CHies - Counties \Shorewood\Proposals%Glen Rd ProposahLTR PROP - Glen Rd Street and Util'dy Improvment Project_030619.docx
Scope of Engineering Services
March 6, 2019
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WSB will prepare drainage and utility easement legal descriptions under Task 4 for acceptance by the
City and property owner(s). It is our understanding that the property owners will donate easements based
on the direct benefit the proposed improvements provide to the properties. Land acquisition is not
included in the scope of services. Title work will be a reimbursable expense billed separately, estimated
to be $500 per parcel.
WSB is requesting that Task 1, as described above at the hourly /not to exceed amount of $70,304, be
authorized at this time. Tasks 2 and 3 would be brought forth for consideration upon approval of the
Feasibility Report.
ACCEPTED BY:
City of
Name
Title
Date
G1Group DataNunicipaRClients - CHles - Counties \Shorewood'Proposals \Glen Rd Proposal\LTR PROP - Glen Rd Street and Utility Improvment Project 030019.docx