11-25-19 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 25, 2019 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes from November 12, 2019 Minutes
B. City Council Regular Meeting Minutes from November 12, 2019 Minutes
C. Approval of the Verified Claims List Claims List
D. Approval of Tree Sale Communications Coordinator Memo
E. Accept Arctic Fever Donations Parks/Rec Director Memo
Resolution 19-107
F. Accept Donation to the Parks Department and Plaque for a Parks/Rec Director Memo
Bench at Silverwood Park Resolution 19-108
G. Authorize Expenditure of Funds, Hauling and Proper Director of Public Works Memo
Disposal of Street Sweepings
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Approve Feasibility Report for Glen Road, Amlee Road, and Engineer Memo
Manitou Lane Street Reconstruction Project, City Project 18-08 Resolution 19-109
CITY COUNCIL REGULAR MEETING AGENDA – November 25, 2019
Page 2
6. PARKS
A. Report on 11-19-19 Park Commission Meeting
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. Engineering Contract with Bolton & Menk City Administrator Memo
Resolution 19-110
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. October General Fund Budget Report Finance Director Memo
2. Update on Mary Lake
3. Water Efficiency Grant Award Recycling/Communications Coordinator Memo
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
TUESDAY, NOVEMBER 12, 2019 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Zerby called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson (arrived at 6:01 p.m.) Siakel, and
Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone;
Finance Director Rigdon; Planning Director Darling; Director of Public Works
Brown; and, City Engineer Fauske
Absent: Councilmember Labadie
B. Review Agenda
Siakel moved, Sundberg seconded, approving the agenda as presented. Motion passed
3/0.
2. COMPREHENSIVE PLAN REVISIONS
Bob Kirmis, Northwest Associated Consultants (NAC), stated that he would like to review some
of the planning and engineering issues that were highlighted in the staff report and get feedback
from the Council. He stated that the City received an “incomplete” from the Met Council for the
draft Comprehensive Plan that was submitted. He stated that the Met Council feels that the City
has not provided enough land to take their fair share of the regional population objectives.
Councilmember Sundberg asked if this was a mandatory requirement from the Met Council.
Mr. Kirmis stated that it is mandatory and basically requires a certain number of acres be
dedicated to high density housing. He noted that the Met Council basically has a template that
they apply to all cities and do not take in account he unique situations within each city.
Planning Director Darling noted that the City discussed high density housing options within the
text but did not show it as guided for high density on the maps. She stated that after the maps
show it as guided for high density, the City will need to set up an implementation schedule telling
the Met Council when the land will be rezoned.
The Council discussed rezoning property for high density use and what non-conforming use would
mean to the current property owners.
Mayor Zerby asked if the City had spoken with our Met Council representative, Mr. Ferguson. He
stated that he had spoken with him about the idea of considering Comprehensive Plans city by
city rather than regionally. He stated that Mr. Ferguson seemed receptive to the idea. He stated
that he does not agree with the Met Council using the cookie cutter approach to every single city.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 2 of 3
The Council discussed the possible land locations in the City that may be able to be used for
higher density housing.
Mr. Kirmis asked if the Council would like to push the issue with the Met Council regarding the
concerns expressed by Mayor Zerby or if the Council wanted to try to respond.
Councilmember Siakel stated that she would like to do a combination and consider some
properties for high density but also to consider the dynamics of the City as Mayor Zerby stated.
Mayor Zerby listed some unique aspects to the City such as having no school district of its own,
no downtown, and no transit system. He stated that the City is having to take a hodge podge
approach to try to find possible areas for high density even if they don’t make sense.
Mr. Kirmis suggested setting up a meeting with the Council to make the City’s case and have
Mayor Zerby and City Administrator Lerud involved to see what they say.
Mayor Zerby stated that he would welcome the opportunity to have that conversation with the Met
Council.
Councilmember Siakel stated that she feels it is a good place to start.
Councilmember Sundberg agrees and noted that changing some of the places in the City to high
density seems fabricated and not built around reality.
Councilmember Johnson asked what the Met Council opinion is on mixed use developments as
a way to get more high-density housing along with retail components.
Mr. Kirmis stated that the Met Council is receptive to mixed use. He stated that most of the non-
controversial issues raised by the Met Council has been addressed and reiterated his suggested
that the housing forecast issue be discussed with the Met Council before anything is changed.
Councilmember Siakel asked for the timeframe and deadline for a response to the Met Council.
Planning Director Darling stated that there is not a hard deadline because it is an ongoing process,
but noted that if the City does nothing the City will eventually get some push back from the Met
Council.
Councilmember Siakel stated that she likes Mayor Zerby’s idea of talking with Met Council
because if the City moves forward and just starts choosing various parcels for high density it will
open Pandora’s box.
The Council discussed areas such as the Cub Foods Shopping Center area and the Waterford
development and the possibility of changing their designation to mixed use.
City Administrator Lerud stated that he would like to meet with Met Council and explain the City’s
position before the Council starts looking at areas to change to high density housing.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 3 of 3
3. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Work Session Meeting of
November 12, 2019, at 6:30 P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
TUESDAY, NOVEMBER 12, 2019 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
PLEDGE OF ALLEGIANCE:
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Siakel, and Sundberg; City Attorney
Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon;
Planning Director Darling; Director of Public Works Brown; and, City Engineer
Fauske
Absent: Councilmember Labadie
B. Review Agenda
Siakel moved, Johnson seconded, approving the agenda as presented. Motion passed 4/0.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Sundberg moved, Johnson seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of October 28, 2019
B. Approval of the Verified Claims List
C. Holiday Schedule
D. Approval of Assessment Agreements for Water Connections, RESOLUTION
NO. 19-101, “A Resolution Certifying Special Assessments on the 2020
Hennepin County Property Tax Rolls”
E. Approval of Certifying Unpaid Charges RESOLUTION NO. 19-102, “A
Resolution Certifying Unpaid Charges on the 2020 Hennepin County
Property Tax Rolls”
F. Approval of Recording Secretary Contract with TimeSaver
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 2 of 7
G. Approval of City Representative Appointments to the Lake Minnetonka
Conservation District, RESOLUTION NO. 19-103, “A Resolution Making City
Representative Appointments to the Lake Minnetonka Conservation District”
Motion passed 4/0.
3. MATTERS FROM THE FLOOR - NONE
4. PUBLIC HEARING
A. Vacation of Permanent Easement for Utility Purposes: Tonka Village Shopping
Center, 5609 Manitou Road
City Administrator Lerud gave an overview of the history of the request for vacation of the
easement. He stated that if the Council decides not the vacate the easement, staff is
recommending that new water and sewer lines be installed when the site work is being completed.
Mayor Zerby opened the Public Hearing at 7:05 p.m.
Richard Eng, 25170 Glenn Road, stated that he attended the last meeting when the Mayor from
Tonka Bay told the City that this project is going through whether the City likes it or not. He asked
if granting this easement would affect a possible future law suit by residents in this development.
City Attorney Keane stated that he is not sure what claims could be brought against the City. He
noted that the action in front of the Council tonight is not approval of the plan, but simply to
consider the vacation of the easement as an accommodation to Tonka Bay.
Mr. Eng asked if there was any implication in the courts if the City chose not to vacate the
easement. City Attorney Keane reiterated that he does not know what claims may be made
against the City because that would be complete speculation. He stated that the City of Tonka
Bay has presented two separate plan options to the City.
Councilmember Siakel explained to Mr. Eng that the request before the Council is not whether
Tonka Bay can build this development. She showed a picture of what would be built if the
easement is granted and showed a different picture of what would be built if the easement was
not granted. She stated that she does not understand Mr. Eng’s questions regarding lawsuits
because it seems to imply the City has done something wrong. She stated that the City has most
definitely done nothing wrong in this situation. She stated that the Council does not feel that this
development is a good idea because of its proximity to the Public Works building. She asked Mr.
Eng what stance he would like the City to take in this situation.
Mr. Eng stated that he does not think the developer or the City of Tonka Bay has answered
questions regarding traffic or storm water management for this development. He stated that he
does not understand why the City would appease Tonka Bay and grant the variance especially
because the mayor of Tonka Bay basically came before the Council and said they were doing it
regardless of what the City of Shorewood thought. Councilmember Sundberg stated that she
shares Mr. Eng’s frustration, but whether this development moves forward is the decision of Tonka
Bay. Councilmember Siakel reiterated that Tonka Bay did not consult the City of Shorewood
before making their plans.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 3 of 7
Tony Kuechle, Doran Development 7803 Glenwood Road, Bloomington, explained which concept
plan had been approved by the City of Tonka Bay. He explained that a traffic study has been
completed and noted that although it did not take into account the vacant spaces in the shopping
center, the study showed that there is only impact on traffic leaving the site and not Highway 19.
He stated that there is a stormwater management plan. He noted that there is contamination on
the site and they have budgeted for contaminated soil removal and remediation. He stated that
he is not concerned about the noise because of the proximity to the Public Works building. He
read aloud from a portion of the standard residential lease that acknowledges it is in an urban
environment and provided a copy of it to the City Attorney. He explained the various scenarios
that may require a temporary construction easement.
There being no additional public comment, Mayor Zerby closed the Public Hearing at 7:20 p.m.
Councilmember Sundberg asked if the second concept plan had been approved or if it was
contingent on getting the easement vacated. Mr. Kuechle explained that procedure of how the
plans would proceed with Tonka Bay. He stated that the plans that that the Council is looking at
are just massing plans to ensure that they could get the desired number of units in the building.
He stated that the most recent plans that they are working on for Tonka Bay have the buildings
shifted a bit closer to the Public Works building. He noted that whether the easement is granted
does not matter to their plans.
Councilmember Johnson asked Public Works Director Brown if he had an opinion on this issue.
Public Works Director Brown stated that he does not think the development will make a difference
in their operation but is concerned about the noise and complaints from the residents.
Mayor Zerby expressed his frustration that the Council has not seen the design of the
development so it could see how their plans may affect the City. He stated that the Council has
seen a rendering or the original plan, but not the proposed alternative plan. Councilmember
Siakel asked if there was documentation of the contamination and noted that she hoped that it
was not just a scare tactic by Tonka Bay or the developer.
Mr. Kuechle stated that they have documentation of the soil contamination with a Phase 1 and a
Phase 2 Environmental Report and have also filed a CCCP with the Minnesota Pollution Control
Agency. He stated that he was unsure if a copy of that was given to the City. He stated that the
contamination came from two sources, a dry cleaner and an auto body repair shop. He stated
that he is happy to forward all the documents to the City. Councilmember Siakel asked how long
Mr. Kuechle has known about the contaminated soil and stated that it would have been nice for
the Council to know prior to this evening. Mr. Kuechle stated that he has known about it for some
time but failed to realize that it crosses into the City of Shorewood.
Mayor Zerby stated that he is inclined to not vacate the easement. Councilmember Sundberg
stated that she is fine with that. Councilmember Johnson stated that he would be fine with that
also, but can see the advantage in obtaining new utility lines at no cost to the City. He stated that
his understanding is that if the City agrees to vacate the easement, then it will receive new utility
lines that the City does not have to pay for.
Zerby moved, Sundberg seconded, approving the RESOLUTION NO. 19-104, “A Resolution
Denying the Request to Vacate and Easement Across 5609 Manitou Road in Tonka Bay.”
Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 4 of 7
5. REPORTS AND PRESENTATIONS
A. 2019 Spring/Summer Photo Contest Winners
City Clerk Thone gave an overview of the winners for the Spring/Summer photo contest and noted
that one of the winners, Dawn Reese, is present tonight. Mayor Zerby congratulated the winners
and announced that the photos would be on display in City Hall. There was a round of applause
for Ms. Reese.
6. PARKS - NONE
7. PLANNING
A. Report by Commissioner Riedel on October 22, 2019 Planning Commission
Meeting
Commissioner Riedel gave a brief overview of the October 22, 2019 as outlined in the minutes
therein.
B. Preliminary and Final Plat – Jarrett Addition, 5315 Howards Point Road, Sathre-
Bergquest, Inc.
Planning Director Darling explained that this request is to subdivide the property into two lots to
allow for construction of a home on the northwestern side of the existing home. She explained
the history of the property and noted that staff is recommending entering into an encroachment
agreement for the items that will be located within the drainage and utility easement. She stated
that the staff and the Planning Commission recommend approval subject to the conditions
included in the resolution.
Councilmember Johnson stated that there was a meeting last week regarding drainage in the
Howards Point Road area and asked if this development would affect that at all. City Engineer
Fauske stated that the area discussed was north of this area and drainage will not be impacted
by this proposal.
Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 19-105, “A Resolution
Approving a Preliminary and Final Plat for Jarrett Addition at 5315 Howards Point Road.”
Motion passed 4/0.
C. Planned Unit Development Amendment for Setbacks: 5820, 5840 and 5860
Prestwick Court
Planning Director Darling stated that this request is to allow for flexibility with setbacks in the
development along Prestwick Court in order to save two mature oak trees. She explained that
the setbacks along Prestwick Court are varied and noted that the Planning Commission
recommended approval subject to conditions included. Rick Packer, Gonyea Homes, stated that
they agree with the recommendation. Councilmember Johnson stated that the likes the idea but
wanted to make sure that there were not already lots that have been sold in the midst of the
changing setbacks.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 5 of 7
Mr. Packer stated that 5880 Prestwick Court has been sold and believes it is in for permit with the
City. Mayor Zerby stated that he knows that Mr. Packer worked very hard to save a lot of the
trees when he worked for Mattamy Homes. Mr. Packer stated that there were very few heritage
trees so he is happy that will be able to save these trees.
Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 19-106, “A Resolution
Approving an Amendment to the Minnetonka Country club P.U.D. for 5820, 5840, and 5860
Prestwick Court.” Motion passed 4/0.
8. ENGINEERING/PUBLIC WORKS - NONE
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Sale of Alcohol at Events held in City Parks
Planning Director Darling stated that when the Council considered this item, they asked for a one-
year update on the activities or impact from allowing the sale of alcohol at the events. She stated
that there has not been any events or activities where alcohol has been sold and will provide an
update next year.
2. Fire Lanes Enforcement
Planning Director Darling gave an overview of the past discussions related to fire lanes in the City
and snowmobilers wanting to use them to access Lake Minnetonka. She stated the study has
not been completed. She stated that Councilmember Siakel, at the October 15, 2019 meeting,
asked for the Council to discuss that until the study was completed, the City should enforce the
existing regulations, which includes the prohibition of vehicles accessing Lake Minnetonka. She
reviewed the procedure for enforcing these regulations, including sending a letter to interested
adjacent property owners that the City will be enforcing them until the larger study has been
completed. She stated that they would also send letters to residents who have blocked public
access to the fire lanes and ask that permanent improvements and private property be removed.
She stated that they would also place barriers in the Grant Lorenz fire lanes to prevent vehicle
access. She noted that there is no action needed from the Council because this would be
enforcing current regulations.
Councilmember Sundberg asked when the study would be completed. Planning Director Darling
stated that there is additional survey work that needs to be completed that should be able to
happen during the winter months.
Councilmember Siakel asked if the City has done any work to look at vacating the fire lanes and
how it is determined which property they are attached to. City Attorney Keane stated that will
require research into how the fire lanes were acquired or dedicated. He stated that it may be that
they are dedicated from the center line to the adjoining parcels but will require research.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 6 of 7
3. Update on Mary Lake
Public Works Director Brown stated that there were survey shots taken this afternoon that show
the lake has been pumped down to the ordinary high-water line. He showed some pictures of the
area and noted that the City will be taking down the pumping operations tomorrow. He noted that
there have been several meetings with the watershed district and the DNR to discuss long term
solutions to the issue. He noted that he and City Administrator Lerud met with Barr Engineering
regarding the western drainage plan.
Councilmember Johnson stated that he has heard from the residents in the area that they are
very appreciative of the City and the ongoing efforts to help when with the water issues at Mary
Lake.
Other
City Engineer Fauske stated that last Wednesday there was an Open House on the Glenn Road
and Amlee Road project that was very well attended.
Finance Director Rigdon reminded the residents that the Truth in Taxation hearing will be held on
December 2, 2019 at 7:00 p.m.
Planning Director Darling noted that Freeman Park playground is open. She showed pictures of
the new equipment and explained that there is a memorial bench that will be installed after the
concrete pad has cured.
City Administrator Lerud stated that earlier this year, the Council discussed the possibility of
working with the City of Excelsior to hire a Building Inspector that would be shared between the
two cities. He stated that staff has been discussing and it believes the arrangement needs to
benefit both cities. He stated that staff can see how this would benefit Excelsior but does not see
how it would benefit the Shorewood. He stated that staff would like to continue with the services
of Joe Pazandak and MnSpect for building inspection for the upcoming year, and unless he was
given different direction by the council, he was going to inform Excelsior tomorrow. There was no
further discussion.
B. Mayor and City Council
Councilmember Johnson noted that he will not be able to attend the November 25, 2019 Council
meeting.
Mayor Zerby noted that he had attended the Veteran’s Day program at the Shorewood
Community Center. He noted that it was a very nice event and was well attended.
11. ADJOURN
Johnson moved, Sundberg seconded, Adjourning the City Council Regular Meeting of
November 12, 2019, at 8:00 P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 12, 2019
Page 7 of 7
Sandie Thone, City Clerk
#2 C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: November 25, 2019
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
65823 - 65852 & ACH 446,506.41
Total Claims $446,506.41
We have also included a payroll summary for the payroll period e November 10, 2019.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide servi
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay t
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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City of Shorewood Council Meeting Item
Title / Subject: 2020 Tree Sale
2D
Meeting Date: Monday, November 25, 2019
MEETING TYPE
Prepared by: Julie Moore, Communications and Recycling Coordinator
Regular
Reviewed by: Sandie Thone, City Clerk/Human Resources Director
Meeting
Background:
The City of Shorewood has participated in the Minnetonka tree sale for six years. The program
continues to be popular with the residents and the city sold or used all of the ordered trees. In
2020 there will be seven (7) pre-selected trees for purchase by the residents at wholesale
prices. The city parks department will also have the opportunity to purchase trees for use in
public spaces. All trees ordered are guaranteed free of neonictonoids per the city’s Bee Safe
ordinance. The tree sale pick-up is planned for a weekend in May determined by the city of
Minnetonka.
Timeline:
Upon City Council approval, the pre-order form will be in the February 2020 newsletter,
advertised on the city website and through social media until all trees are sold.
Council Action Requested:
Staff respectfully recommends council approve an expenditure of funds in the amount up to
$8,500 for the purchase of trees to be pre-paid for by the city and reimbursed by the residents
purchasing the trees at the 2020 tree sale. A motion, second and simple majority is required.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
2E
Title / Subject: Resolution Accepting Donations to Arctic Fever Event
Meeting Date: Monday, November, 25, 2019
MEETING TYPE
Prepared by: Twila Grout, Park and Recreation Director
Regular Meeting
Reviewed by: Sandie Thone, City Clerk/Human Resource Director
Attachments: Resolution
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and §471.17 all
donations or gifts of real and personal property, including donations for the benefit of public
recreational services, must be accepted by the city council.
Background: The following persons or entities have offered to contribute the cash amounts set
forth below, for the purpose of the 2020 Arctic Fever Event being held on January 16 to January
19, 2020:
Name of Donor Amount
Bolton & Menk $1,500.00
Randy’s Sanitation, Inc. $50.00
WSB $500.00
Financial Considerations: This donation will help to cover expenses incurred for the 2020 Arctic
Fever Event.
Action Requested: Staff respectfully recommends the city council approve the Resolution
Accepting Donations as Delineated in the Resolution to the 2020 Arctic Fever Event and direct
staff to send a thank you note to all donors.
Motion, second and two-thirds majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 19-
A RESOLUTION ACCEPTING DONATIONS TO THE
CITY OF SHOREWOOD 2020 ARCTIC FEVER EVENT
WHEREAS,
the City of Shorewood is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and is authorized to accept gifts for the benefit of
their public recreational services pursuant to Minnesota Statutes section 471.17; and
WHEREAS,
the following persons and entities have offered to contribute the cash amounts set
forth below to the city:
Name of Donor Amount
Bolton & Menk $1,500.00
Randy’s Sanitation, Inc. $50.00
WSB $500.00
WHEREAS,
the terms or conditions of the donations are to be used for the 2020 Arctic Fever
Event; and
WHEREAS,
all such donations have been contributed to the city for the benefit of its citizens, as
allowed by law; and
WHEREAS,
the City Council finds that it is appropriate to accept the donations offered.
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish and/or operate
services either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city’s
receipt of the donor’s donation.
Passed by the City Council of Shorewood, Minnesota this 25th day of November 2019.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
#2F
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Donation to the Parks and Plaque for Bench at Silverwood Park
Meeting Date: November 25, 2019
Prepared by: Twila Grout – Park & Rec Director
Reviewed by: Marie Darling – Planning Director
Background:
Brock Austin, on behalf of Silver Lake Association, proposed a donation of $1,000 to the Parks
Department and the installation of a plaque to an existing park bench at Silverwood Park. The plaque
would be in memory of Gary Kiecker, who passed away recently.
At their November 19, 2019 meeting, the Parks Commission unanimously recommended accepting the
donation.
Financial or Budget Considerations:
None. The donation covers the cost of purchasing and installing the plaque and for maintaining the
bench and the area around the bench.
Options:
Accept or reject the donation.
Recommendation / Action Requested:
Staff recommends accepting the donation and sending a thank you note. Staff would then move
forward with installation of the plaque.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. ________
A RESOLUTION ACCEPTING A DONATION TO THE PARKS DEPARTMENT AND
PLAQUE FOR A BENCH AT SILVERWOOD PARK
WHEREAS
, Brock Austin, on behalf of the Silver Lake Association submitted a donation
of $1,000 for the Parks Department and installation of a plaque to be installed on a bench at
Silverwood Park in the City of Shorewood, County of Hennepin; and
WHEREAS
, the donor has specified that the words “Dedicated to the memory of Gary
Kiecker, a tireless champion of Silver Lake, and a cherished friend and neighbor” be placed on the
bench by the playground.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood hereby accepts the donation of the money for the parks department and plaque for
placement on the park bench.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 25 day of
November 2019.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
2G
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Authorization for Expenditure of Funds, Hauling and Proper Disposal of Street
Sweepings
Meeting Date: November 25, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments: Excerpt of CIP, Calculations
Policy Consideration: None
Background / Previous Action:
The 2019 Capital Improvement Program has funds dedicated to the hauling and proper disposal
of street sweepings (refer to Attachment 1).
Currently, there are 810 cubic yards of sweepings stockpiled at the Public Works Faci.
Sweepings fall under a category of Managed Waste. Therefore, lab testing has to be
completed to determine what, if any heavy metals are present, anthey need to be
disposed of. Since this is managed waste, these are typically hlined landfill and
utilized as cover material, providing the heavy metal content is within l, according to the
Minnesota Pollution Control Agency.
Staff solicited two proposals for hauling and disposal; one from Katie and Company, a division
of DMJ Asphalt Company, and one from Veit and Company, Inc.
DMJ responded and stated that due to the volume, they would not be interested in handling
that much material this year.
Veit and Company responded with the following prices:
One time profile fee: $200 (good for 3 years)
Hauling: $300.00 per trip (10 ton max)
Tipping Fee: $30.00 per ton ($70 min)
Environmental fee: $10.00 per load
Tax: $1.71 per ton tax (will increase 1/1/2020 $1.96)
Going through all of the calculation (as shown in Attachment 2),
810 cubic yards of material of $75,452. This cost far exceeds the $35,000 budgeted.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadershi Page 1
Space at the public works facility is becoming very limited. Thmmending
that a motion be approved for the expenditure of fundsof $35,000. This will permit the
disposal of approximately 375 cubic yards of material. The remainder will have to continue to
be stockpiled over the winter at public works.
Recommendation:
Staff is recommending approval of the motion that authorizes thefor an
amount of $35,000 from the Stormwater Capital Improvement Progra
disposal of street sweepings.
City of Shorewood Public Works
Street Sweepings Disposal Costs
ItemDescriptionUnit PriceQuantityAmount
One time profile fee: (good for 3 years)$200Lump Sum1$200
Hauling:per trip (10 ton max)$300.00Trip120$36,000
Tipping Fee:per ton ($70 min)$30.00Ton1200$36,000
Environmental fee:per load$10.00Trip120$1,200
Tax: per ton tax (will increase 1/1/2020 $1.96)$1.71Ton1200$2,052
Total$75,452
810 Cubic Yards
approximately 1200 tons
ATTACHMENT 2
#5A
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Receive Feasibility Report for the Glen Road, Amlee Road and
Manitou Lane Street and Utility Improvement Project
City Project 18-08
Meeting Date: November 25, 2019
Prepared by: Katie Koscielak, Project Manager
Reviewed by: Alyson Fauske, City Engineer
Attachments: Feasibility Report, Resolution
Background: On March 11, 2019, the Shorewood City Council authorized the preparation
of an engineering Feasibility Report for the Glen Road, Amlee Road and Manitou Lane
Street and Utility Improvement Project., City Project 18-08. The proposed project consists of
street reconstruction (complete with bituminous paving and concrete curb and gutter) and
drainage improvements along the following roadways:
Glen Road from County Road 19 to the west terminus
Manitou Lane from Glen Road to Amlee Road
Amlee Road from Manitou Lane to the east terminus
Utility improvements include sanitary sewer rehabilitation to reduce inflow and infiltration
and the extension of new watermain including water services.
This project was initiated through the continued development and implementation of the City
of Shorewood’s Capital Improvement Program (CIP). The streets proposed for the project
were initially budgeted within the City’s CIP for 2020. However, the project is subject to
review under the Minnesota State Statute 307, the Burial Sites Act (307.08) and Minnesota
State Statute 138, the Historic Sites Act (138.665), due to the historical, cultural and
archaeological significance of the area. A Phase 1A archaeological review of the proposed
project was conducted and is currently under review. The archaeological review is
anticipated to continue through the summer of 2020; therefore, the project is proposed to be
budgeted within the CIP for 2021 construction.
th
Additionally, comment cards received prior to the November 25, 2019 City Council Meeting
th
will be provided to the Council at the November 25, 2019 meeting for Council
consideration.
The street and utility improvements described in the Feasibility Report are necessary, cost
effective, and feasible.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Financial or Budget Considerations: The total estimated project cost is summarized
below.
Glen Road Amlee Road and Manitou Lane
Street and Utility Improvement Project
City of Shorewood, MN
Project Costs
Proposed Improvements Cost
Schedule A. Surface Improvements $1,815,200
1
Schedule B. Sanitary Sewer Improvements $101,900
Schedule C. Watermain Improvements $572,100
Schedule D. Storm Sewer Improvements $758,100
Total Proposed Improvements $3,247,300
Notes:
1
- existing sanitary sewer to be televised with final design
to address additional improvements, if necessary.
Funding for the project will be provided through the City’s Street Reconstruction Fund,
Storm Water Fund, Sanitary Sewer Fund, and Water Fund.
Options: Staff recommends that the Council consider the following actions:
1. Approve the attached resolution Receiving the Feasibility Report for the Glen
Road, Amlee Road and Manitou Lane Street and Utility Improvement Project.
2. Direct staff to modify feasibility report.
3. Take no action at this time.
Recommendation / Action Requested: Staff recommends the City Council approve the
attached resolution Receiving the Feasibility Report for the Glen Road, Amlee Road and
Manitou Lane Street and Utility Improvement Project, City Project 18-08, as identified
above.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTIONS 19-
A RESOLUTION RECEIVING FEASIBILITY REPORT FOR
THE GLEN ROAD, AMLEE ROAD AND MANITOU LANE
STREET AND UTILITY IMPROVEMENT PROJECT, CITY PROJECT 18-08
WHEREAS
, the City Council authorized preparation of a Feasibility Report for
the Glen Road, Amlee Road and Manitou Lane Street ad Utility Improvement
Project, City Project 18-08, on March 11, 2019; and
WHEREAS
, WSB prepared a Feasibility Report which was received by the City
Council on November 25 th, 2019; and
WHEREAS
, comment cards received prior to the November 25 th, 2019 City
Council Meeting were presented to the City Council for consideration; and
WHEREAS
, the report provides information regarding whether the proposed
improvements are necessary, cost-effective, and feasible; whether it should best
be made as proposed or in connection with some other improvement; and the
estimated cost of the improvement as recommended; and
NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The Council receives the Feasibility Report prepared by WSB and comment
cards received prior to the November 25 th, 2019 City Council Meeting; and
2. The Council will consider the improvement of the Glen Road, Amlee Road
and Manitou Lane Street and Utility Improvement Project, City Project 18-08,
in accordance with the report at an estimated cost of $3,247,300; and
Passed by the City Council of Shorewood, Minnesota this 25 th day of November
2019
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
9A
Title/Subject: Engineering Services Agreement With Bolton & Menk
Meeting Date: November 25, 2019
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Larry Brown, Director of Public Works; Tim Keane, City
REGULAR
Attorney
Attachments:
Professional Services contract
Background:
City staff has been working with Bolton & Menk staff following the
October 28 meeting to reach an agreement for Bolton & Menk to provide engineering
services to the city. The attached agreement is the standard agreement Bolton & Menk
has with clients, and city staff suggested a few changes that have been incorporated
into the agreement.
Financial or Budget Considerations:
One of the biggest questions from the council
was the retainer fee, and how it would be calculated. This agreement proposes to have
a reduced hourly rate for staffing the office – i.e., meeting with residents, attending staff
meetings, answering questions at the counter, etc. For the other hours that the
engineer is in the office and doing project specific work, that time will be charged out to
the appropriate project – for example; a street project, review of a drainage plan for a
new home, a sewer relining project, or other project where we have a professional
services agreement. As was stated at the meeting on October 28, staff anticipates that
the amount the city spends overall for engineering service each year will be similar to
prior years. The RPF called for up to 32 hours of office time each week. That number
will be continually evaluated by city staff and Andrew to monitor how many hours the
city needs.
Options:
Approve the agreement by passing the Resolution by a simple majority or
provide the staff alternative direction.
Recommended Action:
The city attorney has reviewed the document and staff
recommends approval of the agreement as presented.
Next Steps and Timeline:
Should the council approve the agreement, Bolton & Menk
will become the city engineer effective December 2. There will still be some outstanding
items to be worked through with WSB, and those should be done over the next month
or so.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
AGREEMENT FOR PROFESSIONAL SERVICES
CONSULTING CITY ENGINEERING SERVICES
CITY OF SHOREWOOD, MINNESOTA
This Agreement, made this the day of , 2019, by and between the City of Shorewood,
Minnesota, 5755 Country Club Road, Shorewood, MN 55331, hereinafter referred to as CLIENT, and Bolton
& Menk, Inc., 2638 Shadow Lane, Suite 200, Chaska, MN 55318-1172, hereinafter referred to as
CONSULTANT.
WITNESS, whereas the CLIENT requires professional engineering and surveying services in association with
providing Consulting City Engineering Services and whereas the CONSULTANT agrees to furnish the various
professional services required by the CLIENT.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is
agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform professional engineering and surveying services as described in
Exhibit I.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Exhibit
I or as described in Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this
Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the disposal
of the CONSULTANT for its use. Such information shall include but shall not be limited boundary
surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts,
deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and
zoning limitations. The CLIENT will assist the CONSULTANT in determining the extent to which the
information provided may be relied upon to perform CONSULTANT'S services.
C. The CLIENT will work with the CONSULTANT to obtain entry upon both public and private lands
effected by and associated with CONSULTANT'S services.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise
becomes aware of any defect in CONSULTANT'S services.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to
services to be rendered under this Agreement. Said representative shall have the authority to transmit
instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with
respect to CONSULTANT'S services.
1 of 14
F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling
services as may be required for completion of CONSULTANT'S services.
G. The CLIENT will work with the CONSULTANT as needed to apply for any and all regulatory permits
required for the proper and legal execution of CONSULTANT'S services.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent testing company of its
choosing to perform laboratory and material testing services, and soil investigation that can be justified to
complete a proper design and the CONSULTANT'S services. Payment for testing services shall be made
directly to the testing company by the CLIENT and is not part of this Agreement.
SECTION III - COMPENSATION FOR SERVICES
A. COMPENSATION CHARGE METHODOLOGY
Compensation for all services performed by the CONSULTANT on behalf of the CLIENT in accordance
with Exhibit I will be on an hourly basis in accordance with the 2019 Billing Schedules included below.
B. HOURLY BILLING SCHEDULES
2019 Hourly Billing Schedule For General Staff
Senior Principal...................................................................................... $150-280/Hour
Principal Engineer/Surveyor/Planner/GIS/Landscape Architect ............. $140-225/Hour
Senior Engineer/Surveyor/Planner/GIS/Landscape Architect ................. $110-210/Hour
Project Manager (Includes Survey, GIS, Landscape Architect) .............. $100-195/Hour
Project Engineer/Surveyor/Planner/Landscape Architect ....................... $85-190/Hour
Design Engineer/Landscape Designer/Graduate Engineer/Surveyor ........ $80-190/Hour
Specialist (Natural Resources/GIS/Traffic/Graphics/Other) ................... $60-175/Hour
1
Senior Technician (Includes Construction, GIS, Survey) ...................... $85-180/Hour
1
Technician (Includes Construction, GIS, Survey) .................................. $65-150/Hour
Administrative/Corporate Specialists ..................................................... $45-125/Hour
Structural/Electrical/Mechanical/Architect ............................................ $120-150/Hour
2
General Engineering(up to 32 hours per week) ................................. $95/Hour
GPS/Robotic Survey Equipment ............................................................ No Charge
CAD/Computer Usage ........................................................................... No Charge
Routine Office Supplies ......................................................................... No Charge
Routine Photocopying/Reproduction ..................................................... No Charge
Field Supplies/Survey Stakes & Equipment .......................................... No Charge
Mileage.................................................................................................. No Charge
1
No separate changes will be made for GPS or robotic total stations on Bolton & Menk, Inc. survey
assignments; the cost of this equipment is included in the rates for Survey Technicians.
2
General Engineering Services (up to 32 hours per week) as defined in Exhibit I will be billed at the
reduced hourly rate specified above. All city approved project work will be billed at normal hourly rates.
2 of 14
Hourly charges for work completed are based on hours spent at the hourly rates in effect for the individuals
performing the work. The hourly rates vary according to skill and experience. The Hourly Billing
Schedules identified herein shall apply for the period through 2019. These rates may be adjusted annually
thereafter to account for changed labor costs, inflation or changed overhead conditions.
The hourly rates identified herein include labor, general business and other normal and customary
expenses associated with operating a professional business and include vehicle and personal expenses,
mileage, telephone, cell phone, survey stakes and routine expendable supplies; and no separate charges
will be made for these activities and materials. Extraordinary expenses beyond the agreed scope of
services and non-routine expenses, such as outsourced photocopying/reproductions, out-sourced
graphics, document recording fees, and permit fees will be pre-approved and invoiced separately.
C. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often
than monthly at the herein rates and methodology.
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SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner consistent with that level of
care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar
conditions.
B. CHANGE IN SERVICE SCOPE
In the event the CLIENT changes or is required to change the scope of the CONSULTANT'S services as described
in Section I and/or the applicable addendum, and such changes require Additional Services by the
CONSULTANT, the CONSULTANT shall be entitled to compensation at the applicable hourly rates. The
CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional
services. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of
the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
1. General Liability of CONSULTANT. For liability other than professional acts, errors, or omissions,
and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless
CLIENT from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of
litigation) arising from claims or actions relating to the project, provided that any such claim, action,
loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to
or destruction of tangible property, but only to the extent caused by the acts and omissions in the non-
professional services of CONSULTANT or CONSULTANT’S employees, agents, or subconsultants.
2. Professional Liability of CONSULTANT. With respect to professional acts, errors and omissions and
to the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT
from losses, damages, and judgments (including reasonable attorneys’ fees and expenses of litigation)
arising from third-party claims or actions relating to the project, provided that any such claim, action,
loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to
or destruction of tangible property, but only to the extent caused by a negligent act, error or omission
of CONSULTANT or CONSULTANT’S employees, agents, or subconsultants. This indemnification
shall include reimbursement of CLIENT’S reasonable attorneys’ fees and expenses of litigation, but
only to the extent that defense is insurable under CONSULTANT’S liability insurance policies.
3. General Liability of Client. To the fullest extent permitted by law and subject to the maximum limits
of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend and hold
harmless CONSULTANT from losses, damages, and judgments (including reasonable attorneys’ fees
and expenses of litigation) arising from third-party claims or actions relating to the project, provided
that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness,
disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by
the acts or omission of CLIENT or CLIENT’S employees, agents, or other consultants.
4. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and
the other’s employees, officers, directors, members, agents, insurers, partners, and consultants, any
and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out
of, resulting from, or in any way related to this Agreement, from any cause or causes. CLIENT
waives all claims against individuals involved in the services provided under this Agreement and
agrees to limit all claims to the CONSULTANT’s corporate entity.
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5. For those services provided by the CONSULTANT while serving in the role of designated City
Engineer under Section I.B of this Agreement, including professional and technical oversight or
supervision of CLIENT staff, the CLIENT shall, to the fullest extent permitted by law and in addition
to any other requirements of this Agreement, indemnify and hold harmless the CONSULTANT from
and against any claims, costs, losses and damages to the same extent as CLIENT would indemnity and
hold harmless a CLIENT employee providing similar City Engineer services.
5. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in
favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S
services under this Agreement are being performed solely for the CLIENT'S benefit, and no other
entity shall have any claim against the CONSULTANT because of this Agreement or the performance
or nonperformance of services provided hereunder.
D. INSURANCE
1. The CONSULTANT agrees to maintain, at CONSULTANT’S expense a commercial general liability
(CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT
against claims for bodily injury, death or property damage arising out of CONSULTANT’S general
business activities. The general liability coverage shall provide limits of not less than $2,000,000 per
occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and
Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual
Liability; Products and Completed Operations Liability.
2. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit or
combined limit automobile liability insurance and excess or umbrella liability policy or policies
insuring owned, non-owned and hired vehicles used by CONSULTANT under this Agreement. The
automobile liability coverages shall provide limits of not less than $1,000,000 per accident for
property damage, $2,000,000 for bodily injuries, death and damages to any one person and
$2,000,000 for total bodily injury, death and damage claims arising from one accident.
3. CLIENT shall be named Additional Insured for the CGL and Auto liability policies.
4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's
compensation coverage together with Coverage B, Employer’s Liability limits of not less than
$500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease
aggregate and $500,000 for Bodily Injury by Accident.
5. The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, Professional Liability
Insurance coverage insuring CONSULTANT against damages for legal liability arising from a
negligent act, error or omission in the performance of professional services required by this
Agreement during the period of CONSULTANT’S services and for three years following date of final
completion of its services. The professional liability insurance coverage shall provide limits of not
less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims-made
basis.
6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT’S
employees and other liability insurance coverage for injury and property damage to third parties due
to the CLIENT’S negligence.
7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with
certificates of insurance, showing evidence of required coverages. All policies of insurance shall
contain a provision or endorsement that the coverage afforded will not be canceled or reduced in
limits by endorsement for any reason except non-payment of premium, until at least 30 days prior
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written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the
case of non-payment of premium
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction
cost will generally be based upon public construction cost information. Since the CONSULTANT has no control
over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the
cost of construction, all cost estimates are opinions for general information of the CLIENT and the
CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The
CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with
appropriate contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the means, methods,
techniques, schedules or procedures of construction selected by the contractor or the safety precautions or
programs incident to the work of the contractor.
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies
of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies)
that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified
as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT,
all electronic/digital data developed by the CONSULTANT as part of the CONSULTANTS services are
acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such
information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the CLIENT
without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such
information may require substantial modification and independent verification by the CLIENT (or its
designees). Provision of electronic/digital data, whether required by this Agreement or provided as a
convenience to the Client, does not include any license of software or other systems necessary to read, use or
reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and
long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its
Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or
resulting from third party use or any adaptation or distribution of electronic/digital data provided under this
AGREEMENT, unless such third party use and adaptation or distribution is explicitly authorized by this
AGREEMENT or subsequent agreement(s).
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic and digital versions of any documents)
prepared or furnished by CONSULTANT pursuant to this AGREEMENT are instruments of service in respect to
the Project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the
CONSULTANT, the CLIENT shall acquire an ownership interest in all identified deliverables, including Plans
and Specifications, for any reasonable use relative to the Project and the general operations of the CLIENT.
CLIENT may make and disseminate copies for information and reference in connection with the use and
maintenance of the Project by the CLIENT. However, such documents are not intended or represented to be
suitable for reuse by CLIENT or others on extensions of the Project or on any other project and any reuse other
than that specifically intended by this AGREEMENT will be at CLIENT'S sole risk and without liability or legal
exposure to CONSULTANT.
I. CONFIDENTIALITY
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CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than
CONSULTANT'S employees and subconsultants any information obtained from CLIENT not previously in the
public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not
apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or
is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential;
or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction;
or is information upon which the CONSULTANT must rely for defense of any claim or legal action.
J. PERIOD OF AGREEMENT
This Agreement will remain in effect for a period of three (3) years after which time the Agreement may be
extended upon mutual agreement of both parties.
K. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses within thirty days after date
of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum
rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven
days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT
and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due
under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and
charges.
L. TERMINATION
If, for any reason, the CONSULTANT shall fail to fulfill in timely and proper manner the obligations under
this Agreement, the CLIENT shall reserve the right to terminate this Agreement by specifying the date of
termination in a written notice to the CONSULTANT at least thirty (30) calendar days before the termination
date.
In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due
and owing including payment for services performed or furnished to the date and time of termination, computed
in accordance with Section III of this Agreement.
M. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or
agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage,
brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this
Agreement.
N. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered
part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all
employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard
to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance
status or any other characteristic protected by federal, state or local law.
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O. CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota.
P. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of thirty
(30) days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their
rights under law. Any claims or disputes unresolved after good faith negotiations shall first be submitted to
mediation by a mediator mutually agreeable to the parties. CONSULTANT and the CLIENT agree to require an
equivalent mediation process governing all contractors, sub-contractors, suppliers, consultants, and fabricators
concerned with this Agreement. The parties reserve all rights and remedies available to them at law or in equity
in the event the dispute is not resolved by mediation.
Q. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the
completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for
any reason.
R. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be
deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and
CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof
with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken
provision.
S. RECORD KEEPING
Pursuant to Minnesota Statutes, Section 16C.05, Subdivision 5, CONSULTANT agrees that the books, records,
documents, and accounting procedures and practices of CONSULTANT, that are relevant to the contract or
transaction, are subject to examination by the CLIENT and either legislative auditor or the state auditor for a
minimum of six years. CONSULTANT shall maintain such records for a minimum of six years after final
payment.
Pursuant to Minnesota Statutes, Section 13.05, Subdivision 11, all of the data created, collected, received, stored,
used, maintained, or disseminated by CONSULTANT in performing this Agreement is subject to the requirements
of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, and CONSULTANT must
comply with those requirements as if it were a government entity. The remedies in Minnesota Statutes, Section
13.08, apply to CONSULTANT. CONSULTANT does not have a duty to provide access to public data to the
public if the public data are available from the CLIENT.
T. ADDITIONAL TERMS AND CONDITIONS
1. The CONSULTANT shall not assign any interest in this Agreement and shall not transfer any interest
in the same without prior written consent of the CLIENT.
2. For the purposes of this Agreement, the CONSULTANT shall be deemed to be an independent
contractor and not an employee of the CLIENT. Any and all agents, servants or employees of the
CONSULTANT or other person, while engaged in the performance of any work or services required
to be performed by the CLIENT under this Agreement, shall not be considered employees of the
CLIENT and any and all actions which arise as a consequence of any act or omission on the part of
the CONSULTANT, its agents, servants, employees or other persons shall in no way be the
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obligation or responsibility of the CLIENT. The CONSULTANT, its agents, servants or employees
shall be entitled to none of the rights, privileges or benefits of the CLIENT employees, except as
otherwise may be stated herein.
3. The CONSULTANT further agrees to comply with all federal, state and local laws or ordinances, and
all applicable rules, regulations and standards established by any agency of such governmental units,
which are now or hereafter promulgated insofar as they relate to the CONSULTANT'S performance
of the provisions of this Agreement.
4. No official or employee of the CLIENT who exercises any responsibilities in the review, approval or
carrying out of this Agreement shall participate in any decision which affects his or her direct or
indirect personal or financial interest.
5. All communications in writing between the parties shall be deemed to have been received by the
addressee if delivered to the other party, or if sent by post or by facsimile addressed as noted above
in this Agreement.
6. Neither the CLIENT nor CONSULTANT shall assign this Agreement without the prior consent in
writing of the other.
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SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms,
conditions or obligation referring to the subject matter other than contained herein. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf.
CONSULTANT: Bolton & Menk, Inc.
CLIENT: City of Shorewood, Minnesota
By:
By:
Printed Name:
Title: Mayor
Title:
Date:
Date:
Attest:
By:
Printed Name: _______________________
Title: City Administrator
Title:
Date:
Date:
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EXHIBIT I
CONSULTING CITY ENGINEERING SERVICES
CITY OF SHOREWOOD, MINNESOTA
In accordance with the Request for Proposals approved by the City Council on May 28, 2019, the
CONSULTANT will furnish the following Consulting City Engineering Services, as requested and
authorized by the CLIENT:
General Engineering Services
1. Serves as the City’s Consulting Engineer on projects, applications, questions and meetings.
2. Take direction from the City Council and is designated part of City Staff when appropriate.
3. Assists in planning, coordinating, supervising and evaluating programs, plans, services,
equipment and infrastructure.
4. Develops and recommends policies and procedures as needed for effective operation of the City
consistent with City policies and relevant laws, rules and regulations and ensures council actions
are implemented.
5. Works with the Public Works Director, Finance Director, and City Administrator to formulate
short- and long-range plans to meet the needs of all areas of public infrastructure improvements
including; streets, water, sewer, storm drainage, street lights, parks, and buildings. Assists the
Public Works Director in maintaining the Capital Improvement Plan.
6. Reviews and processes right of way management and utility permits using ROWAY management
system.
7. Assists in the implementation of all water resource functions, including implementation of the
Wetland Conservation Act and Surface Water Management Plan, as well as factors relating to the
MS4 NPDES requirements.
8. Provides engineering services for City infrastructure improvements and oversees project
management for the construction of municipal public service projects as needed.
9. Reviews land use applications and construction plans for private developments for consistency
with City adopted engineering specifications, City polices and relevant laws, rules and regulations
and ensures Council actions and direction are implemented.
10. Ensures that costs and fees are charge back to development projects; works with City staff to
monitor charges and revenues associated with development projects.
11. Administers and manages the MSA annual roadway certification and MSA project
administration.
12. Assists in the planning, layout and design of City parks, trails, and other recreational amenities.
13. Provide consistent dedicated staffing hours at city hall to address engineering issues, from
customers, residents, developers and staff, as they arise.
Proactive Engineering Approach
1. Provide in depth analysis and guidance for flexible project options that meet the public need
within budget.
2. Provide recommendations for innovative and cost-effective means to extend the serviceable life
of infrastructure.
3. Inform staff and Council of new engineering practices and make recommendation for
implementation.
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Construction Services and Project Management – Public Projects
1. Assist in the preparation of plans and specifications for City public works projects with the input
from City staff. Present plans and specifications to the City Council for approval.
2. Consult with local, state, and federal agencies having jurisdictional authority over the project(s)
as warranted. Procure permits and required approvals form such agencies as required.
3. Prepare and send Advertisements for Bids to the legal newspaper, the Construction Bulleting, and
other trade publications as needed for solicitation of bids. Reproduce Contract Documents for
bidding purposes. Review bids and prepare bid tabulations. Evaluate bids, prepare a
recommendation to the City Council, with the assistance of staff; assemble and award contracts.
4. Assist in monitoring the construction process for compliance with codes, regulations, standards
and with approved plans; assure financial accountability of private projects as they relate to
escrows and letters of credit. Provide advice to the City during performance of construction
projects and give consideration and advice to the City during the performance of services.
5. Lead pre-construction conferences with staff, contractor, utility company representatives, etc. as
necessary.
6. Perform construction staking and surveying.
7. Provide construction observation, in conjunction with city staff, as necessary during construction.
(Work for this portion shall be at an hourly rate or included into the project fee.)
a. Prepare and maintain necessary documentation, including photographs and/or video if
warranted, as well as a log and note of the contractor’s progress.
b. Convene regular construction progress meetings and provide written project updates, as
necessary or required.
8. Prepare, review and recommend action for proposed change orders.
9. Prepare, review and recommend action for pay estimates.
10. Review and recommend final acceptance by the City in a timely manner. Assist the City in
ensuring that contractors have been paid and lien waivers have been acquired.
11. Provide as-built drawings within 90 days of the conclusion of City projects.
12. Keep the best interests of the residents of the City of Shorewood in mind during all public and
private projects. Respond to their needs and questions in a timely manner and provide all
necessary communication.
13. Hold all contractors accountable for projects and ensure they are completed in an acceptable and
timely manner.
Construction Services – Private Projects
1. Participate in pre-construction meetings with developers, staff, contractors, utility company
representatives, etc. to ensure that all City Services are respected, and all applicable codes and
ordinance are followed.
2. Review plans and specifications for all privately installed infrastructure improvements and make
recommendations to City Staff regarding acceptability of plans.
3. Monitor the construction process for compliance with codes, regulations, standards, and with
approved plans; assure financial accountability of private projects as they related to escrows and
letters of credit. Provide advice to the City during performance of construction projects and give
consideration and advice to the City during the performance of services.
4. Provide construction observation during construction as necessary. (Work for this portion of
projects shall be at an hourly rate and passed through to the developer.)
5. Review, and if necessary, prepare and maintain necessary documentation, including photographs
and/or video if warranted, and a log of construction activities.
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6. Attend, and if necessary, convene regular construction progress meetings.
7. For projects in which the improvements will be turned over to the City, review and recommend
acceptance upon satisfactory completion of the improvements.
8. Make recommendations to the City staff regarding reduction or closing out letters of credit or
other financial securities.
9. Review as-built drawings upon conclusion of privately installed projects that will be turned over
to the city.
Preparation of Engineering Reports and Technical Correspondence
1. Determine the need for preliminary studies; review all preliminary studies for compliance with
ordinances, comprehensive plans, engineering standards and financial guidelines including;
a. Feasibility reports
b. Creating assessment rolls
c. Plat reviews
d. Utility studies
e. Traffic studies/signalization/signage/forecasting
f. State aid reports
g. Surface water system analysis and design/SWMP implementation
h. SWMP implementation including MS4 and NPDES monitoring and reporting.
i. Review findings of wetland delineation and mitigation as it relates to building permit
applications and public improvement projects.
j. Planning and design for City parks, trails and recreational amenities
k. Identification of grant opportunities for local improvements, and preparation of grant
applications as directed
l. Capital Improvement Program studies
m. Prepare comments regarding reports, plans and studies of other agencies.
n. Attends all City Council meetings and public hearings, neighborhood open houses, and
other City related meetings as requested
o. Presents feasibility studies and/or discuss engineering issues.
Participates in City Meetings as needed, including:
1. Internal and external meetings involving engineering or pubic improvement questions and
issues.
2. Meets with developer, staff and members of the public on proposed development projects in
order to related to processes and procedures involved with engineering and infrastructure
development. Reviews development proposals for conformance with City Standards and
ordinances.
3. Under the direction of the Public Works Director and City Administrator, as the City liaison
and City representative with other communities and local, county, state and federal agencies
in areas of responsibility as may be required or directed.
4. Attends City Council meetings.
5. Attends City Council work sessions, Planning and Parks Commission meetings, and other
City meetings as needed.
Response to Constituent Requests and Issues as Directed by Staff
1. Perform field inspections as needed.
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2. Address constituent concerns personally and in writing.
3. Makes public presentations.
4. Provides recommendations to staff and City Council.
Record Keeping and Mapping/GIS Services – The engineering firm shall provide the following record-
keeping and mapping services to the City:
1. Updates City maps and utility records as appropriate or necessary.
2. Maintains and provides to the City as required the following documents on the City’s record
retention system: permits and applications, contract documents, addenda, copies of referenced
standard specifications; project schedules; shop drawings and submittals; applicable
correspondence; records of pertinent telephone and email exchanges; plans, specifications and
engineer’s estimates, file memoranda and directives; change orders; requests and
recommendations for payment; project budget and cost information; diaries and logs; record
drawings in both hard copy and electronic format; project photographs; project studies and
reports; project progress meeting minutes; other information as necessary or required.
3. Provides, hosts and maintains an electronic online GIS/GPS data base mapping system that may
be accessed remotely in the field or in the office for general use by the City Staff, which includes
all City utilities (water, sanitary sewer, storm sewer), other features as requested (electrical,
signing, trails, sidewalks, cemeteries, ect.), infrastructure, map creation abilities, etc.
Other Items:
1. Identify opportunities for non-traditional engineering techniques, such as the use of rain gardens,
cisterns, pervious surfaces, and other green design elements.
2. Work with other engineering or planning consultants as desired by the City on specific projects.
3. The City desires to include a term in the contract to periodically review progress and overall
satisfaction of the level of service provided to the City. The expected term for review shall be
annually.
4. Provide 32 (thirty-two) hours of inhouse office hours located at the City of Shorewood City Hall
or within general proximity of the City, to assist in addressing City related matters. 16 (sixteen)
hours will be provided by Andrew Budde, the designated City Engineer, and 16 (sixteen) hours
will be provided by Matt Bauman, the assistant City Engineer.
5. Provide no charge for Transitional Costs for transitioning from the City’s current engineering
firm to Bolton & Menk, Inc. This is an estimated savings of $15,000 to the City of Shorewood.
6. Provide a GIS System Integration/Enhancement to the City’s current GIS system. This is an
estimated savings of $10,000 to the City of Shorewood.
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RESOLUTION 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
BOLTON & MENK TO PROVIDE ENGINEERING SERVICES TO THE CITY
WHEREAS,
The Shorewood City Council has directed city staff to negotiate a
professional services agreement with the firm Bolton & Menk to provide
engineering services to the city; and
WHEREAS,
The city and firm has reached a tentative agreement and city staff
recommends City Council approval;
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. Approves the professional services agreement with Bolton and Menk as
presented.
2. Authorizes the Mayor and City Administrator, on behalf of the city, to sign the
agreement or execute any other necessary documentation to validate the
agreement.
th
Adopted by the City Council of Shorewood, Minnesota this 25 day of November
2019.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood
General Fund Statement of Revenues, Expenditures and Changes in Fund Balances
Through the Month Ended October 31, 2019 (Unaudited)
Prior
CurrentCurrentCurrent
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
201910/31/1910/31/19Budget10/31/18
REVENUES:
$ 5,530,322$ 2,859,29451.7%$ (2,671,028)$ 3,257,352
Taxes
Licenses and Permits 232,225 444,932191.6% 212,707 473,601
Intergovernmental 152,100 100,30065.9% (51,800) 100,898
Charges for Services 53,885 68,978128.0% 15,093 50,639
Fines and Forfeitures 60,000 51,06685.1% (8,934) 51,759
Special Assessments - 6,516N/A 6,516 1,928
Miscellaneous 220,000 199,39390.6% (20,607) 183,735
Total Revenues 6,248,532 3,730,47959.7% (2,518,053) 4,119,912
EXPENDITURES:
Current:
General Government 1,430,985 1,153,33180.6% (277,654) 1,177,229
Public Safety 2,271,951 2,262,98299.6% (8,969) 2,165,751
Public Works 1,102,175 799,775 72.6% (302,400) 794,728
Parks and Recreation 328,532 195,22059.4% (133,312) 206,651
Total Expenditures 5,133,643 4,411,30885.9% (722,335) 4,344,359
Excess of Revenues
Over (Under) Expenditures 1,114,889 (680,829)-61.1% (1,795,718) (224,447)
OTHER SOURCES (USES):
Transfers In 25,000 25,000100.0% - 25,000
Transfers Out (1,186,305) (1,646,305)138.8% (460,000) (1,163,895)
Total Other Sources (Uses) (1,161,305) (1,621,305)139.6% (460,000) (1,138,895)
Excess of Revenues & Other Sources
Over (Under) Expenditures & Other Uses (46,416) (2,302,134)4959.8% (2,255,718) (1,363,342)
FUND BALANCES:
January 1 4,419,413 - 4,162,048
October 31$ 2,117,279$ (2,255,718)$ 2,798,706
BalanceBalance
20192018
CASH:
$ 4,286,039$ 4,026,374
January 1
(2,261,156) (1,319,228)
Increase (Decrease) in Cash
October 31$ 2,024,883$ 2,707,146
City of Shorewood
General Fund Statement of Expenditures and Other Uses by Program/Department
Through the Month Ended October 31, 2019 (Unaudited)
CurrentCurrentCurrentPrior
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
201910/31/1910/31/19Budget10/31/18
EXPENDITURES:
Current:
General Government
Council 84,100 66,51679.1% (17,584) 65,012
Administration 492,899 383,75277.9% (109,147) 367,610
Elections - -N/A - 7,745
Finance 198,329 158,65780.0% (39,672) 156,608
Professional Services 251,500 207,05082.3% (44,450) 226,992
Planning 221,657 178,91480.7% (42,743) 198,058
Municipal Buildings 182,500 158,44286.8% (24,058) 155,204
Total General Government 1,430,985 1,153,33180.6% (277,654) 1,177,229
Public Safety
Police Protection 1,481,949 1,380,63093.2% (101,319) 1,349,889
Fire Protection 651,969 678,797104.1% 26,828 651,925
Protective Inspections 138,033 203,555147.5% 111,749 163,937
Total Public Safety 2,271,951 2,262,98299.6% 37,258 2,165,751
Public Works
City Engineer 89,500 52,620 58.8% (36,880) 57,311
Public Works Service 911,296 650,588 71.4% (260,708) 632,430
Ice and Snow Removal 101,379 96,567 95.3% (4,812) 104,987
Total Public Works 1,102,175 799,775 72.6% (302,400) 794,728
Parks and Recreation
Park Maintenance 265,316 145,75454.9% (119,562) 161,757
Recreation 63,216 49,46678.2% (13,750) 44,894
Total Parks and Recreation 328,532 195,22059.4% (133,312) 206,651
Total Expenditures 5,133,643 4,411,30885.9% (676,108) 4,344,359
OTHER USES:
Transfers Out:
Southshore Center - Building 32,300 49,800 154.2% 17,500 38,000
Southshore Center - Operations 70,000 70,000 100.0% - 70,000
EDA Debt City Hall 92,005 92,005 100.0% - 93,895
Equipment Replacement 140,000 172,500 123.2% 32,500 135,000
Street Improvements 810,000 810,000 100.0% - 785,000
Park Capital 42,000 222,000 528.6% 180,000 42,000
Storm Water - Manor Pond - 230,000 N/A 230,000 -
Total Transfers Out 1,186,305 1,646,305138.8% 460,000 1,163,895
Total Expenditures & Other Uses 6,319,948 6,057,61395.8% (216,108) 5,508,254
City of Shorewood Council Meeting Item
Title / Subject: Water Efficiency Grant from Metropolitan Council
10A.3
Meeting Date: Monday, November 25, 2019
MEETING TYPE
Prepared by: Julie Moore, Communications and Recycling Coordinator
Regular
Reviewed by: Sandie Thone, City Clerk/Human Resources Director
Meeting
Greg Lerud, City Administrator
Background:
The City of Shorewood was awarded a $19,000 water efficiency grant through the Clean Water,
Land and Legacy Amendment and the Metropolitan Council. The city’s matching funds
requirement is $6,340. The funds will be used to help residents swap out inefficient appliances
with more efficient WaterSense- and Energy Star-labeled replacements.
Timeline:
The grant program period begins in January 2020 and ends June 2022. Additional program
information will be provided when available from Metropolitan Council.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1