01-13-20 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JANUARY 13, 2020 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Pledge of Allegiance
B. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
C. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes from December 9, 2019 Minutes
B. City Council Regular Meeting Minutes from December 9, 2019 Minutes
C. Approval of the Verified Claims List Claims List
D. Open Book Meeting Date City Clerk/HR Director Memo
Resolution 20-001
E. Accept Arctic Fever Event Donations from: Parks/Recreation Director Memo
American Legion Post 259 Resolution 20-002
Clarence Clofer Auxiliary Unit 259
F. Council Out of State Travel Policy Annual Review City Clerk/HR Director Memo
G. Mileage Rate Reimbursement City Clerk/HR Director Memo
H. Approve Water Efficiency Grant with Met Council City Administrator Memo
Resolution 20-003
I. Approve Seasonal Hires: Ice Rink Attendants Parks and Recreation Director Memo
J. Appointment of City Election Judges for 2020 Elections City Clerk/DR Director Memo
Resolution 20-004
K. Year End Report for Deer Management, AIS Program, City Administrator Memo
and Mosquito Control District
CITY COUNCIL REGULAR MEETING AGENDA – January 13, 2020
Page 2
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
A. Comprehensive Plan Amendment, Rezoning and Planning Director Memo
Preliminary and Final Plat for “Walnut Hill” Resolution 20-005
Location: 24340 Yellowstone Trail
Applicant: Debra Hunt (Marvin Boote Trust)
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. Annual Appointments and Designations for 2020 City Clerk/HR Director Memo
Resolution 20-006
B. Recycling Committee Proclamation Recycling Coordinator Memo
C. Request for More Time to Correct a Code Violation Planning Director Memo
Resolution 20-007
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. November 2019 General Fund Budget Report Finance Director Memo
2. Year End Report on Building Permits and Rental Licenses Planning Director Memos
3. Mary Lake Update Public Works Director Memo
4. 2020 Elections Update City Clerk/HR Director Memo
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 9, 2019 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Zerby called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Sundberg; City
Administrator Lerud; Planning Director Darling; Director of Public Works Brown;
and, City Engineer Budde
Absent: Councilmember Siakel
B. Review Agenda
Sundberg moved, Johnson seconded, approving the agenda as presented. Motion passed
4/0.
2. PRE-APPLICATION SKETCH REVIEW OF A PROPOSED DEVELOPMENT
Planning Director Darling explained that the Stoddard Company is interested in developing the
vacant parcel at the intersection of Eureka Road and Highway Seven. She stated that their
previous application was for twenty homes which the Council felt was too dense. She stated that
the newest proposal is for fourteen single family homes. She noted that the applicant has
submitted information to the City on the tax revenue and fees that will be generated for the City
with this development. She stated that he is also proposing to contribute funds for the
reconstruction of the adjacent roadways and trails as well as funds to create affordable housing
elsewhere in the City. She stated that the proposal has the homes clustered around a cul-de-sac
on the north side of the property and much of the south side of the property would be kept as
open space.
Bill Stoddard gave a brief overview of their revised proposal and his offer to contribute money for
road reconstruction and affordable housing.
Councilmember Sundberg asked about the trail ideas he is proposing. Mr. Stoddard stated that
they are proposing seventy-five-foot-wide lots which allows for the possibility of bike trail
connection in the area. Councilmember Sundberg asked if there would be sidewalks in the
development. Mr. Stoddard stated that he would like flexibility on that issue and is open to the
idea of either concrete or asphalt.
The Council discussed the advantages and desire for a walking path through the area to get
people off the roadway.
Mr. Stoddard noted that the water table is high in the area and are proposing to berm the area
between the cul-de-sac and Seamans Drive before they install the trees. Councilmember
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
December 9, 2019
Page 2 of 3
Sundberg stated that she is glad he is considering the water table because the City has been
having water problems lately. Mr. Stoddard noted that the houses will be slab on grade.
Councilmember Labadie asked if slab on grade housing will take care of the potential issue with
water or if there would still be flooding concerns.
Planning Director Darling stated that the developer will have to do both rate and volume control.
She noted that she has had the watershed district and the previous City Engineer look over the
plans and noted that the water flows from this site to Lake Minnewashta.
Councilmember Sundberg asked what the contribution towards affordable housing would do for
the City. City Administrator Lerud stated that he does not know because he has not really looked
into it much but suspects it will not go very far.
The Council discussed the wetland and traffic concerns at the intersection.
Councilmember Sundberg stated that she likes this sketch plan better than the last proposal.
Mayor Zerby stated that it is currently zoned for seven units and this proposal doubles that
amount.
Councilmember Labadie stated that there were residents off Seaman Drive that expressed
concerns about the height of the proposed buildings. Planning Director Darling noted that was a
different developer who was proposing bonus space. Councilmember Labadie asked how
different in height this proposal is compared to the one that had the bonus space proposed.
Planning Director Darling noted that the Pulte development was proposing three stories above
grade and this current proposal from Stoddard is two stories above grade.
The Council discussed the price range of the homes and the home-owners association.
Mayor Zerby noted that he is looking forward to getting resident feedback on this proposal. Mr.
Stoddard stated that he is planning to have a neighborhood meeting but wanted to have an
informal discussion with the Council first to get their input. He thanked the Council for taking the
time to discuss this issue.
3. RECYCLING COMMITTEE
Councilmember Sundberg stated that she thinks the Recycling Committee has done an excellent
job considering all the factors in this situation.
Communications Coordinator Moore explained how the committee got started and noted that they
have been meeting for about nine months. She introduced the members of the Recycling
Committee that were able to attend the meeting.
Joe Schneider, Recycling Committee, stated that they are here to update the Council on their
proposed plan and ask for support from the Council. He gave a brief overview of their proposal
and their concept of “Getting Greener to Protect Our Planet”.
Councilmember Johnson stated that he would like to put the Recycling Committee in touch with
his daughter and the school district because she helped create a program of using compostable
silverware.
CITY OF SHOREWOOD WORK SESSION COUNCIL MEETING MINUTES
December 9, 2019
Page 3 of 3
Councilmember Labadie suggested the Recycling Committee also look into partnering with
varying Scout troops.
City Administrator Lerud distributed the proclamation and explained ways the Council can support
it.
Councilmember Sundberg stated that she would like the City to make a moral commitment to this
issue. The Council came to a consensus that they would like to see it as a separate agenda item
and not included on the Consent Agenda on a future agenda, so it will get more attention from
the public.
4. ADJOURN
Sundberg moved, Johnson seconded, Adjourning the City Council Work Session Meeting
of December 9, 2019, at 6:58 P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 9, 2019 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Sundberg; City Attorney
Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon;
Planning Director Darling; Director of Public Works Brown; and, City Engineer
Budde
Absent: Councilmember Siakel
B. Review Agenda
Mayor Zerby noted that staff has asked that item 5B, Report from the Fire Chief, be added to the
agenda.
Labadie moved, Johnson seconded, approving the agenda as amended. Motion passed
4/0.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Johnson moved, Sundberg seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of November 25, 2019
B. City Council Truth-in-Taxation Meeting Minutes from December 2, 2019
C. Approval of the Verified Claims List
D. 2020 City Master Fee Schedule, RESOLUTION NO. 19-111, “2020 City Master
Fee Schedule, and ORDINANCE 570, “An Ordinance Approving an
Amendment to Section 1300 of Shorewood City Code Titled, “Zoning and
Land use Fee Amendment as Incorporated into the Master Fee Schedule.”
E. Approval of Contract Extension for the Republic Services Recycling,
RESOLUTION NO. 19-112, “A Resolution Approving an Amendment to the
Contract with Republic Services for Residential Recycling Services”
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 9, 2019
Page 2 of 6
F. Approve Contract with Hennepin County for Tree Canopy Grant,
RESOLUTION NO. 19-113, “A Resolution Approving a Contract with
Hennepin County for a Healthy Tree Grant.”
G. First Lease Amendment, T-Mobile West Tower, RESOLUTION NO. 19-114, “A
Resolution Approving a First Amendment to Water Tower Space Lease
Agreement by and between the City of Shorewood (City) and T-Mobile
Central, LLC (Lessee) for Premises Located at 26352 Smithtown Road.”
H. 2020 City Council Meeting Schedules, RESOLUTION NO. 19-115, “A
Resolution Setting the 20202 Regular City Council Meeting Schedule for the
City of Shorewood”
I. Approve 2020 Non-Union Wages
J. Approve 2020 AFSCME Contract Reopener
K. Approve Assessment on 6075 Strawberry Lane, RESOLUTION NO, 19-116,
“A Resolution Certifying Special Assessment for 6075 Strawberry Lane to
the 2020 Hennepin County Property Tax Rolls”
L. Approving Seasonal Hires: Ice Rink Attendants
Motion passed 4/0.
3. MATTERS FROM THE FLOOR - NONE
4. PUBLIC HEARING - NONE
5. REPORTS AND PRESENTATIONS
A. Employee Service Awards
Joe Pazandak, Building Official, Planning and Building Department – 30 years
Mayor Zerby expressed the City’s appreciation for his 30 years of service and presented him with
a plaque. There was a round of applause for Building Official Joe Pazandak.
Rob Hanson, Light Equipment Operator, Public Works Department – 5 years
Mayor Zerby expressed the City’s appreciation for his 5 years of service to the City and presented
him with an award. There was a round of applause for Light Equipment Operator Rob Hanson.
Brenda Pricco, Deputy Clerk, Administration Department – 5 years
Mayor Zerby expressed the City’s appreciation for Deputy Clerk Brenda Pricco’s 5 years of service
to the City and presented her with an award. There was a round of applause for Deputy Clerk
Pricco.
Chris Pounder, Light Equipment Operator, Public Works Department – 15 years
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 9, 2019
Page 3 of 6
Mayor Zerby noted that Chris Pounder was unable to attend the meeting but thanked him for his
15 years of service to the City.
B. Report from Fire Chief
Fire Chief Mackey stated that he is requesting approval for live fire training at 20505 Radisson
Road at 7:00 a.m. on December 14, 2019. He explained that OSHA requires live fire training
every three years and this is a chance to give the seven new cadets experience with live fires.
He explained the different types of burns that they will conduct during the live fire training.
Mayor Zerby noted that the roadway is narrow in this area and asked if traffic will still be able to
get through the area once the fire equipment is in place. Fire Chief Mackey stated that it will be
down to one lane, but traffic will be able to get through on the roadway. He stated that they are
bringing in the Minnetonka and Chanhassen fire departments to help with staging and water
supply, so they will help with traffic also.
Councilmember Sundberg asked if this fire training would be videotaped because she thinks it
may be a good learning experience for people to be able to watch. Fire Chief Mackey stated that
he was not planning on recording the training. He stated that there will be some still photography
done but may ask if the photographer could also do some videotaping.
Councilmember Sundberg asked how much smoke will be created. Fire Chief Mackey stated that
there will be a fair amount of smoke, but the burn material is clean so the smoke should not be
heavy and black. He stated that he expects the smoke to loft up in the air and should not hang
around the neighborhood. He stated that they will take into account the weather and wind
conditions and will cancel, if necessary.
Mayor Zerby asked how the neighborhood would be informed of the fire training. Fire Chief
Mackey stated that the neighborhood has an e-mail chain, so a resident sent out information.
Sundberg moved, Labadie seconded, Approving live fire training at 20505 Radisson Road.
Motion passed 4/0.
6. PARKS - NONE
7. PLANNING
A. Report by Commissioner Gorham on December 3, 2019 Planning Commission
Meeting
Commissioner Gorham gave an overview on the December 3, 2019 Planning Commission
meeting as reflected in those minutes.
B. Minor Subdivision and Variances, 24845 Smithtown Road, Lake West
Development, Inc.
Planning Director Darling noted that the applicant is proposing to remove the existing buildings
and subdivide the property into two lots for two new homes. She explained that because of the
right-of-way dedications and easements for Club Lane, the lots are slightly smaller than allowed
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 9, 2019
Page 4 of 6
which is why a variance is requested. She stated that staff and the Planning Commission
recommend approval.
Councilmember Sundberg asked where the driveways would be located. Planning Director
Darling stated that the properties will access Club Lane.
Mayor Zerby asked if both homes would be connected to City sewer and water. Planning Director
Darling explained that the northerly property does have a service connection to the water main,
but it has not been extended down Club Lane so they will need to have a well on the southerly
lot. The sewer main is already installed n Club Lane and both lots would have access.
Johnson moved, Sundberg seconded, Adopting RESOLUTION NO. 19-117, “A Resolution
Approving Subdivision of Property and Variances for Lake West Development at 24845
Smithtown Road.” Motion passed 4/0.
C. Minor Subdivision (Lot Line rearrangement (22425 Murray Street, Keenan and
Sveiven, Inc.
Planning Director Darling stated that this application is for a lot line adjustment between two
properties that have the same owner. She noted that the lot line adjustment is being requested in
order to accommodate changes to the pool and accessory buildings. She stated that staff and
the Planning Commission are recommending approval.
Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 19-118, “A Resolution
Approving Minor Subdivision (Lot Line Adjustment) for Properties at 22425 Murray Street
and 6175 Cardinal Drive.” Motion passed 4/0.
8. ENGINEERING/PUBLIC WORKS
A. 800 MZ Radio Purchase/Lease
Public Works Director Brown explained they have been setting aside money for the eventual
replacement of the 800 MZ radios. He stated that Motorola has given the City notice that starting
in the new year there will no longer be support for the existing equipment. He stated that the
County has also told the City that they will no longer support these types of radios. He stated that
he would like to have eight radios for his department. He noted that in discussing with Finance
Director Rigdon the option of either a lease or a purchase, he would recommend a direct purchase
in a total amount of $28,456.15.
Mayor Zerby asked how long the City had the existing radios. Public Works Director Brown stated
that he thinks the City has had them for around eight to ten years. Mayor Zerby asked if this
equipment was like computers and would need to be replaced every ten years in order to still be
operational. Public Works Director Brown stated this is under the control of the manufacturers.
Sundberg moved, Johnson seconded, Adopting RESOLUTION NO. 19-119, “A Resolution
Authorizing Expenditures of Funds for Replacement of 800 Megahertz Radios.” Motion
passed 4/0.
B. Contract Amendment with WSB
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 9, 2019
Page 5 of 6
City Administrator Lerud stated that effective December 1, 2019, Bolton and Menk is the City
Engineer except for four projects where staff feels it makes sense for WSB to continue to provide
services which requires a contract amendment.
Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 19-120, “A Resolution
Approving Contract Amendment with WSB, Inc. to Provide Engineering Services to the
City. Motion passed 4/0.
9. GENERAL/NEW BUSINESS
A. Adopt 2020 Property Tax Levy and General Fund Budget
Finance Director Rigdon City explained that on September 23, 2019, the City adopted the
proposed 2020 General Fund budget and noted that the Truth in Taxation meeting was held with
residents on December 2, 2019. He gave a brief overview of the overall budget.
Councilmember Johnson commended Finance Director Rigdon for his work over the past year
putting this information together in a clear and concise manner.
Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 19-121, “A Resolution
Adopting the 2020 General Fund Operating Budget and Approving the Property Tax Levy
Collectible in 2020.” Motion passed 4/0.
B. Adopt 2020 Shorewood Community and Event Center and Enterprise Fund
Budgets
Finance Director Rigdon explained that the Shorewood Community and Event Center is
considered a special revenue fund which has its own sources of funding dedicated to its operation
which are the rental and user fees. He noted that there are also transfers from the General Fund
to assist with operations.
Labadie moved, Johnson seconded, Adopting RESOLUTION NO. 19-122, “A Resolution
Adopting the 2020 Shorewood Community and Event Center Budget and 2020 Enterprise
Fund Budgets.” Motion passed 4/0.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Other
Public Works Director Brown stated that he wanted to take a moment to highlight the Public Works
crew. He stated that over the Thanksgiving holiday they had to plow numerous times and also
had a watermain break that they had to repair. He stated that he feels the department did a great
job and were very professional during the work that was done over the holiday weekend. He
stated that he also wanted to welcome City Engineer Budde and noted that he has spent the last
week trying to get him up to speed.
City Administrator Lerud stated that it looks like the Council retreat will be January 15 and 16,
2020. He noted that the property the City purchased earlier this year on Smithtown Road will be
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 9, 2019
Page 6 of 6
used by the fire department over the next six months for training purposes. He stated that there
are no burns planned but will be used for other types of training. Mayor Zerby asked that a mailing
be sent out to the surrounding properties informing them of the training.
B. Mayor and City Council
Councilmember Johnson reminded residents that the Klondike Dog Derby is coming up on
February 8 and 9, 2020.
Mayor Zerby noted that this is the last Council meeting of 2019 and wished everyone a Happy
New Year.
11. ADJOURN
Labadie moved, Sundberg seconded, Adjourning the City Council Regular Meeting of
December 9, 2019, at 7:48 P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: January 13, 2020
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
65877 - 65936 & ACH 2,139,401.49
Total Claims $2,139,401.49
We have also included a payroll summary for the payroll period e December 9 & 23, 2019, and
January 6, 2020.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide servi
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay thes
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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SCDHCCHLDTDHCCCC#DTRELC#CECC=82U<2:#48Q$<I:O658I
$68<?9;=:$68<?9;=:
01%*$2 #345
9 I,#SDD:%1-.%!&#: X !# .-(-.&
SDDHCCHDCDCHCCCC#CECC#SMCRKEND4O:;#OI,#5IP<:6Q<I6:
SDDHCCHLDCDHCCCC#LMRRGESC#CECC9 ++H65Q<#2<) +O2
SDDHCCHLDCTHCCCC#FFLEGN#CECC:<=<2#$O)<2#$O7
SDDHCCHLDFDHCCCC#RLFERK#CECC$<2O#48I625@#H#4567#:;O2<
SDDHCCHLDFFHCCCC#RFNEKF#CECC954O#48I625@#H#4567#:;O2<
$2#H#)*+#,- .!-/0.-'1#2 3'!.#VDF*CG*FCDG#H##D"DS#$QW$%? #F
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
SDDHCCHLDRDHCCCC#SKGECD#CECC<Q$+87<<#5I: 2OI4<#H#4567
SDDHCCHLDTDHCCCC#DFREDR#CECC=82U<2:#48Q$<I:O658I
$@8>?6;9=$@8>?6;9=
01%*$2 #345
9 I,#SFD2 A&A(-1?# .-(-.&
SFDHCCHDCDCHCCCC#CECC#TCCELS4O:;#OI,#5IP<:6Q<I6:
SFDHCCHLDCDHCCCC#RKREGG#CECC9 ++H65Q<#2<) +O2
SFDHCCHLDFDHCCCC#FNECS#CECC$<2O#48I625@#H#4567#:;O2<
SFDHCCHLDFFHCCCC#FDELG#CECC954O#48I625@#H#4567#:;O2<
SFDHCCHLDRDHCCCC#KTEDL#CECC<Q$+87<<#5I: 2OI4<#H#4567
SFDHCCHLDTDHCCCC#DEKN#CECC=82U<2:#48Q$<I:O658I
$A>>;7@$A>>;7@
01%*$2 #345
9 I,#SRD:.'!>#=%. !# .-(-.&
SRDHCCHDCDCHCCCC#CECC#FMFRSENK4O:;#OI,#5IP<:6Q<I6:
SRDHCCHLDCDHCCCC#DMSSSELR#CECC9 ++H65Q<#2<) +O2
SRDHCCHLDFDHCCCC#DFLEGL#CECC$<2O#48I625@#H#4567#:;O2<
SRDHCCHLDFFHCCCC#DFNECS#CECC954O#48I625@#H#4567#:;O2<
SRDHCCHLDRDHCCCC#FKDENL#CECC<Q$+87<<#5I: 2OI4<#H#4567
SRDHCCHLDTDHCCCC#LTESC#CECC=82U<2:#48Q$<I:O658I
$<8<?@;96$<8<?@;96
01%*$2 #345
9 I,#KCC$%&!'((#4( %!-1?#901J
KCCHCCHDCDCHCCCC#GRMCGDEKC#CECC4O:;#OI,#5IP<:6Q<I6:
KCCHCCHFDKCHCCCC#CECC#LLMDTCELL)28::#$O728++#4+<O25I)
KCCHCCHFDKDHCCCC#CECC#GMKNLEGC;<O+6;#5I: 2OI4<#$O7O@+<
KCCHCCHFDKFHCCCC#CECC#TMNKKEDR9<,<2O+#=56;;8+,5I)#$O7O@+<
KCCHCCHFDKRHCCCC#CECC#FMGLNEGN:6O6<#=56;;8+,5I)#$O7O@+<
KCCHCCHFDKLHCCCC#CECC#DCMLKTEFN954O*Q<,54O2<#6O[#$O7O@+<
KCCHCCHFDKTHCCCC#CECC#GMSTTEKG$<2O#=56;;8+,5I)#$O7O@+<
KCCHCCHFDKSHCCCC#CECC#TMLTKECC,<9<22<,#48Q$<I:O658I
KCCHCCHFDKKHCCCC#CECC#DMGDTENG=82U<2:#48Q$<I:O658I
KCCHCCHFDKGHCCCC#CECC#GTECC:<4#DFT#,<$#4O2<#2<5Q@#$O7O@+<
KCCHCCHFDNCHCCCC#CECC#KDGENG+59<#5I: 2OI4<
KCCHCCHFDNFHCCCC#CECC#RLRECK I58I#, <:
KCCHCCHFDNRHCCCC#CECC#DMSSNERR;<O+6;#:OP5I):#O448 I6
$:?8>:=;6>$:?8>:=;6>
01%*$2 #345
B(/ )#2 #345
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$%&!'((
)*+#,- .!-/0.-'1#2 3'!.
!"#>1?0& 1
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4567#89#:;82<=88,
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
9 I,#FCF) 1 !%(#901J
FCFHCCHFCFCHCCCC#CECC#KCLCMNEGC4O:;#OI,#5IP<:6Q<I6:
FCFHFFHSFCTHCCCC#FLRFMEMS#CECC$O26H65Q<
FCFHFFHSFDDHCCCC#FTFETF#CECC954O#48I625@#H#4567#:;O2<
FCFHFTHSFCFHCCCC#FCLKGMEDG#CECC9 ++H65Q<#2<) +O2
FCFHFTHSFCTHCCCC#GNKERC#CECC$O26H65Q<
FCFHFTHSFDFHCCCC#KKGEFT#CECC$<2O#48I625@#H#4567#:;O2<
FCFHFTHSFDDHCCCC#KNNERC#CECC954O#48I625@#H#4567#:;O2<
FCFHFTHSFTFHCCCC#FLRKFEKC#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHFTHSFNFHCCCC#GREKN#CECC=82U<2:#48Q$<I:O658I
FCFHFNHSFCFHCCCC#NLCNNERC#CECC9 ++H65Q<#2<) +O2
FCFHFNHSFDFHCCCC#TRGEDF#CECC$<2O#48I625@#H#4567#:;O2<
FCFHFNHSFDDHCCCC#TKFEFT#CECC954O#48I625@#H#4567#:;O2<
FCFHFNHSFTFHCCCC#NMNENG#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHFNHSFNFHCCCC#DGEGM#CECC=82U<2:#48Q$<I:O658I
FCFHFKHSFCFHCCCC#FSLKDSETF#CECC9 ++H65Q<#2<) +O2
FCFHFKHSFCTHCCCC#TFFEKM#CECC$O26H65Q<
FCFHFKHSFDFHCCCC#MTFETK#CECC$<2O#48I625@#H#4567#:;O2<
FCFHFKHSFDDHCCCC#FLFSDERS#CECC954O#48I625@#H#4567#:;O2<
FCFHFKHSFTFHCCCC#FLDTNERT#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHFKHSFNFHCCCC#SFEKC#CECC=82U<2:#48Q$<I:O658I
FCFHDSHSFCFHCCCC#NLKDRERF#CECC9 ++H65Q<#2<) +O2
FCFHDSHSFDFHCCCC#DRFERS#CECC$<2O#48I625@#H#4567#:;O2<
FCFHDSHSFDDHCCCC#SSKENN#CECC954O#48I625@#H#4567#:;O2<
FCFHDSHSFTFHCCCC#MGCEDR#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHDSHSFNFHCCCC#DTEDN#CECC=82U<2:#48Q$<I:O658I
FCFHTDHSFCFHCCCC#FFLMDNECD#CECC9 ++H65Q<#2<) +O2
FCFHTDHSFCDHCCCC#FKTERN#CECC8P<265Q<
FCFHTDHSFDFHCCCC#KKNEMN#CECC$<2O#48I625@#H#4567#:;O2<
FCFHTDHSFDDHCCCC#KRCENG#CECC954O#48I625@#H#4567#:;O2<
FCFHTDHSFTFHCCCC#DLRCCEDS#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHTDHSFNFHCCCC#RRFEMD#CECC=82U<2:#48Q$<I:O658I
FCFHTTHSFCFHCCCC#MLFSCECD#CECC9 ++H65Q<#2<) +O2
FCFHTTHSFDFHCCCC#SMCESK#CECC$<2O#48I625@#H#4567#:;O2<
FCFHTTHSFDDHCCCC#TKFEFM#CECC954O#48I625@#H#4567#:;O2<
$2#H#)*+#,- .!-/0.-'1#2 3'!.#VFD*DC*DCFG#H##D"CS#$QW$%? #F
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
FCFHTTHSFTFHCCCC#DSFETT#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHTTHSFNFHCCCC#TGMEKG#CECC=82U<2:#48Q$<I:O658I
FCFHNDHSFCFHCCCC#DLGGKETS#CECC9 ++H65Q<#2<) +O2
FCFHNDHSFDFHCCCC#DDSEKK#CECC$<2O#48I625@#H#4567#:;O2<
FCFHNDHSFDDHCCCC#DDMETG#CECC954O#48I625@#H#4567#:;O2<
FCFHNDHSFTFHCCCC#RSSETN#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHNDHSFNFHCCCC#DCSEGF#CECC=82U<2:#48Q$<I:O658I
FCFHNTHSFCFHCCCC#FLNCRECK#CECC9 ++H65Q<#2<) +O2
FCFHNTHSFDFHCCCC#FFTECD#CECC$<2O#48I625@#H#4567#:;O2<
FCFHNTHSFDDHCCCC#FCKEGF#CECC954O#48I625@#H#4567#:;O2<
FCFHNTHSFTFHCCCC#DTESM#CECC<Q$+87<<#5I: 2OI4<#H#4567
FCFHNTHSFNFHCCCC#MGESM#CECC=82U<2:#48Q$<I:O658I
$67879:;<7$67879:;<7
01%*$2 #345
9 I,#DCF:B'! X''J#4'>>E#Y#<Z 1.#4 1. !
DCFHCCHFCFCHCCCC#CECC#DLFGCETG4O:;#OI,#5IP<:6Q<I6:
DCFHCCHSFCFHCCCC#FLDRDEFM#CECC9 ++H65Q<#2<) +O2
DCFHCCHSFCDHCCCC#DSEMK#CECC8P<265Q<
DCFHCCHSFCTHCCCC#NMSERR#CECC$O26H65Q<
DCFHCCHSFDFHCCCC#GNESD#CECC$<2O#48I625@#H#4567#:;O2<
DCFHCCHSFDDHCCCC#FTREFM#CECC954O#48I625@#H#4567#:;O2<
DCFHCCHSFTFHCCCC#FRENG#CECC<Q$+87<<#5I: 2OI4<#H#4567
DCFHCCHSFNFHCCCC#RKEMF#CECC=82U<2:#48Q$<I:O658I
$=8><7;?<$=8><7;?<
01%*$2 #345
9 I,#MCF=%. !# .-(-.&
MCFHCCHFCFCHCCCC#CECC#MLKCREKK4O:;#OI,#5IP<:6Q<I6:
MCFHCCHSFCFHCCCC#SLGKNEGT#CECC9 ++H65Q<#2<) +O2
MCFHCCHSFCDHCCCC#DSEFF#CECC8P<265Q<
MCFHCCHSFCNHCCCC#FGDEKS#CECC=O6<2#$O)<2#$O7
MCFHCCHSFDFHCCCC#TGCEDD#CECC$<2O#48I625@#H#4567#:;O2<
MCFHCCHSFDDHCCCC#TTGEGK#CECC954O#48I625@#H#4567#:;O2<
MCFHCCHSFTFHCCCC#RDSERN#CECC<Q$+87<<#5I: 2OI4<#H#4567
MCFHCCHSFNFHCCCC#FNCECN#CECC=82U<2:#48Q$<I:O658I
$9867@;66$9867@;66
01%*$2 #345
9 I,#MFF:%1-.%!&#: X !# .-(-.&
MFFHCCHFCFCHCCCC#CECC#NLNRMERS4O:;#OI,#5IP<:6Q<I6:
MFFHCCHSFCFHCCCC#TLKGCESD#CECC9 ++H65Q<#2<) +O2
MFFHCCHSFCDHCCCC#KRETT#CECC8P<265Q<
MFFHCCHSFCNHCCCC#FGDEKS#CECC:<=<2#$O)<2#$O7
MFFHCCHSFDFHCCCC#TFDEKD#CECC$<2O#48I625@#H#4567#:;O2<
$2#H#)*+#,- .!-/0.-'1#2 3'!.#VFD*DC*DCFG#H##D"CS#$QW$%? #D
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
MFFHCCHSFDDHCCCC#DKCEGR#CECC954O#48I625@#H#4567#:;O2<
MFFHCCHSFTFHCCCC#MRGECF#CECC<Q$+87<<#5I: 2OI4<#H#4567
MFFHCCHSFNFHCCCC#FTTETN#CECC=82U<2:#48Q$<I:O658I
$:8:@9;@A$:8:@9;@A
01%*$2 #345
9 I,#MDF2 A&A(-1?# .-(-.&
MDFHCCHFCFCHCCCC#CECC#SRMECR4O:;#OI,#5IP<:6Q<I6:
MDFHCCHSFCFHCCCC#TNDESK#CECC9 ++H65Q<#2<) +O2
MDFHCCHSFDFHCCCC#DMESS#CECC$<2O#48I625@#H#4567#:;O2<
MDFHCCHSFDDHCCCC#FGERC#CECC954O#48I625@#H#4567#:;O2<
MDFHCCHSFTFHCCCC#RNEFS#CECC<Q$+87<<#5I: 2OI4<#H#4567
MDFHCCHSFNFHCCCC#DETF#CECC=82U<2:#48Q$<I:O658I
$A@9;7@$A@9;7@
01%*$2 #345
9 I,#MTF:.'!>#=%. !# .-(-.&
MTFHCCHFCFCHCCCC#CECC#FLRFNEKR4O:;#OI,#5IP<:6Q<I6:
MTFHCCHSFCFHCCCC#FLDDSEGK#CECC9 ++H65Q<#2<) +O2
MTFHCCHSFDFHCCCC#GFEKD#CECC$<2O#48I625@#H#4567#:;O2<
MTFHCCHSFDDHCCCC#GNEMM#CECC954O#48I625@#H#4567#:;O2<
MTFHCCHSFTFHCCCC#DRFEKS#CECC<Q$+87<<#5I: 2OI4<#H#4567
MTFHCCHSFNFHCCCC#TFENR#CECC=82U<2:#48Q$<I:O658I
$>8@>:;6@$>8@>:;6@
01%*$2 #345
9 I,#RCC$%&!'((#4( %!-1?#901J
RCCHCCHFCFCHCCCC#GMLKTDEKN#CECC4O:;#OI,#5IP<:6Q<I6:
RCCHCCHDFRCHCCCC#CECC#SKLFSGENF)28::#$O728++#4+<O25I)
RCCHCCHDFRFHCCCC#CECC#GLRKSEGC;<O+6;#5I: 2OI4<#$O7O@+<
RCCHCCHDFRDHCCCC#CECC#NLFMRECS9<,<2O+#=56;;8+,5I)#$O7O@+<
RCCHCCHDFRTHCCCC#CECC#DLNFTECM:6O6<#=56;;8+,5I)#$O7O@+<
RCCHCCHDFRSHCCCC#CECC#FCLKTGEGC954O*Q<,54O2<#6O[#$O7O@+<
RCCHCCHDFRNHCCCC#CECC#KLGTGENT$<2O#=56;;8+,5I)#$O7O@+<
RCCHCCHDFRMHCCCC#CECC#NLSNRECC,<9<22<,#48Q$<I:O658I
RCCHCCHDFRRHCCCC#CECC#DLCTFEMT=82U<2:#48Q$<I:O658I
RCCHCCHDFRGHCCCC#CECC#GNECC:<4#FDN#,<$#4O2<#2<5Q@#$O7O@+<
RCCHCCHDFKFHCCCC#CECC#FLTNNEGK,5:O@5+567#5I: 2OI4<
RCCHCCHDFKTHCCCC#CECC#FLSMCECC;<O+6;#:OP5I):#O448 I6
RCCHCCHDFKSHCCCC#CECC#NGFETC,<I6O+#,<+6O
RCCHCCHDFKNHCCCC#CECC#SSKECC,<I6O+#H# I58I
$<986?=;6:$<986?=;6:
01%*$2 #345
$2#H#)*+#,- .!-/0.-'1#2 3'!.#VFD*DC*DCFG#H##D"CS#$QW$%? #T
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
B(/ )#2 #345
$><?899:;@7$><?899:;@7
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$%&!'((
)*+#,- .!-/0.-'1#2 3'!.
!"#>1?0& 1
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4567#89#:;82<=88,
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
9 I,#DCD) 1 !%(#901J
DCDGCCGDCDCGCCCC#CECC#KLMNHDECF4O:;#OI,#5IP<:6Q<I6:
DCDGDLGNDCDGCCCC#DDMDFRECK#CECC9 ++G65Q<#2<) +O2
DCDGDLGNDCLGCCCC#DMCFREDF#CECC$O26G65Q<
DCDGDLGNDFDGCCCC#RDDEKN#CECC$<2O#48I625@#G#4567#:;O2<
DCDGDLGNDFFGCCCC#RLSEHC#CECC954O#48I625@#G#4567#:;O2<
DCDGDLGNDLDGCCCC#TMFLNECN#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGDLGNDTDGCCCC#HKEFH#CECC=82U<2:#48Q$<I:O658I
DCDGDTGNDCDGCCCC#TMDCHEDL#CECC9 ++G65Q<#2<) +O2
DCDGDTGNDFDGCCCC#LKFERH#CECC$<2O#48I625@#G#4567#:;O2<
DCDGDTGNDFFGCCCC#LRHELL#CECC954O#48I625@#G#4567#:;O2<
DCDGDTGNDLDGCCCC#FMLDHEKH#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGDTGNDTDGCCCC#DKEDT#CECC=82U<2:#48Q$<I:O658I
DCDGDKGNDCDGCCCC#HMCCKELC#CECC9 ++G65Q<#2<) +O2
DCDGDKGNDCLGCCCC#NCTECD#CECC$O26G65Q<
DCDGDKGNDFDGCCCC#NKCERR#CECC$<2O#48I625@#G#4567#:;O2<
DCDGDKGNDFFGCCCC#NRTERN#CECC954O#48I625@#G#4567#:;O2<
DCDGDKGNDLDGCCCC#TMFNTECR#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGDKGNDTDGCCCC#DSEDN#CECC=82U<2:#48Q$<I:O658I
DCDGFNGNDCDGCCCC#NMNKKETS#CECC9 ++G65Q<#2<) +O2
DCDGFNGNDFDGCCCC#FHLETL#CECC$<2O#48I625@#G#4567#:;O2<
DCDGFNGNDFFGCCCC#LNLEHR#CECC954O#48I625@#G#4567#:;O2<
DCDGFNGNDLDGCCCC#DMCTRELC#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGFNGNDTDGCCCC#DNERD#CECC=82U<2:#48Q$<I:O658I
DCDGLFGNDCDGCCCC#DFMDNCELH#CECC9 ++G65Q<#2<) +O2
DCDGLFGNDFDGCCCC#RDCETF#CECC$<2O#48I625@#G#4567#:;O2<
DCDGLFGNDFFGCCCC#RFKEFC#CECC954O#48I625@#G#4567#:;O2<
DCDGLFGNDLDGCCCC#HMLDNELC#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGLFGNDTDGCCCC#TFNECS#CECC=82U<2:#48Q$<I:O658I
DCDGLLGNDCDGCCCC#TMLHHERF#CECC9 ++G65Q<#2<) +O2
DCDGLLGNDCFGCCCC#DMKHCESL#CECC8P<265Q<
DCDGLLGNDFDGCCCC#TNFECT#CECC$<2O#48I625@#G#4567#:;O2<
DCDGLLGNDFFGCCCC#NDKEFR#CECC954O#48I625@#G#4567#:;O2<
DCDGLLGNDLDGCCCC#HFTERT#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGLLGNDTDGCCCC#FNRELK#CECC=82U<2:#48Q$<I:O658I
$2#G#)*+#,- .!-/0.-'1#2 3'!.#VCD*CH*FCFC#G##L"TF#$QW$%? #D
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
DCDGTFGNDCDGCCCC#FMSCCEDN#CECC9 ++G65Q<#2<) +O2
DCDGTFGNDFDGCCCC#FCFETN#CECC$<2O#48I625@#G#4567#:;O2<
DCDGTFGNDFFGCCCC#FNSECT#CECC954O#48I625@#G#4567#:;O2<
DCDGTFGNDLDGCCCC#FMNCDELK#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGTFGNDTDGCCCC#DSDERD#CECC=82U<2:#48Q$<I:O658I
DCDGTLGNDCDGCCCC#DMFTFETN#CECC9 ++G65Q<#2<) +O2
DCDGTLGNDFDGCCCC#RLERT#CECC$<2O#48I625@#G#4567#:;O2<
DCDGTLGNDFFGCCCC#RTECH#CECC954O#48I625@#G#4567#:;O2<
DCDGTLGNDLDGCCCC#FNESL#CECC<Q$+87<<#5I: 2OI4<#G#4567
DCDGTLGNDTDGCCCC#LKEDD#CECC=82U<2:#48Q$<I:O658I
$6789:;<=>$6789:;<=>
01%*$2 #345
9 I,#FCD:B'! X''J#4'>>E#Y#<Z 1.#4 1. !
FCDGCCGDCDCGCCCC#CECC#DMRKSERK4O:;#OI,#5IP<:6Q<I6:
FCDGCCGNDCDGCCCC#DMTKLEHS#CECC9 ++G65Q<#2<) +O2
FCDGCCGNDCLGCCCC#HSETC#CECC$O26G65Q<
FCDGCCGNDFDGCCCC#DDKESK#CECC$<2O#48I625@#G#4567#:;O2<
FCDGCCGNDFFGCCCC#DFSEKD#CECC954O#48I625@#G#4567#:;O2<
FCDGCCGNDLDGCCCC#LSEDC#CECC<Q$+87<<#5I: 2OI4<#G#4567
FCDGCCGNDTDGCCCC#TLEDF#CECC=82U<2:#48Q$<I:O658I
$;8?6@<?6$;8?6@<?6
01%*$2 #345
9 I,#HCD=%. !# .-(-.&
HCDGCCGDCDCGCCCC#CECC#KMHFSETT4O:;#OI,#5IP<:6Q<I6:
HCDGCCGNDCDGCCCC#TMCKLENH#CECC9 ++G65Q<#2<) +O2
HCDGCCGNDCFGCCCC#RHENF#CECC8P<265Q<
HCDGCCGNDCTGCCCC#FTSEDF#CECC=O6<2#$O)<2#$O7
HCDGCCGNDFDGCCCC#NCSEST#CECC$<2O#48I625@#G#4567#:;O2<
HCDGCCGNDFFGCCCC#LRDEFF#CECC954O#48I625@#G#4567#:;O2<
HCDGCCGNDLDGCCCC#FMFTFEDR#CECC<Q$+87<<#5I: 2OI4<#G#4567
HCDGCCGNDTDGCCCC#DLRELR#CECC=82U<2:#48Q$<I:O658I
$68:>@<AA$68:>@<AA
01%*$2 #345
9 I,#HDD:%1-.%!&#: X !# .-(-.&
HDDGCCGDCDCGCCCC#CECC#KMFFSETT4O:;#OI,#5IP<:6Q<I6:
HDDGCCGNDCDGCCCC#NMHTCERF#CECC9 ++G65Q<#2<) +O2
HDDGCCGNDCTGCCCC#FTSEDF#CECC:<=<2#$O)<2#$O7
HDDGCCGNDFDGCCCC#LHKEDT#CECC$<2O#48I625@#G#4567#:;O2<
HDDGCCGNDFFGCCCC#LHCECS#CECC954O#48I625@#G#4567#:;O2<
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Meeting Regular
City of Shorewood Council Meeting Item
Title/Subject: Resolution Setting 2020 Open Book Meeting Date
2D
Meeting Date: Monday, January 13, 2020
MEETING
Prepared by: Sandie Thone, City Clerk
TYPE
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution
Policy Consideration:
Pursuant to Minnesota Statute 274.01, Subdivision 1, the
County Assessor must set the date and time for the Local Board of Appeal and
Equalization (LBAE) Meeting.
Background:
The City of Shorewood has opted for an Open Book meeting in place of
a Local Board of Appeal and Equalization (LBAE) meeting. Hennepin County, on behalf
of the County Assessor, has proposed the date and time for this meeting of Monday,
May 4, 2020 from 5:00 p.m. to 7:00 p.m. We are required to set the date and confirm
with the county by January 24, 2020 so that they may prepare the Notice of Valuation
and Classification to the property owners in the city.
Action Requested:
Staff respectfully recommends the city council approve the
attached Resolution Setting the Date and Time for the 2020 Open Book Meeting of
Monday, May 4, 2020 from 5:00 p.m. to 7:00 p.m. in the evening. Motion, second and
simple majority vote required.
Connection to Vision/Mission
: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-XX
A RESOLUTION SETTING THE
2020 OPEN BOOK MEETING
WHEREAS,
pursuant to Minnesota Statute 274.01, Subdivision 1, the County Assessor
must set the date and time for the Local Board of Appeal and Equalization (LBAE)
Meeting; and
WHEREAS,
the City of Shorewood has opted for an Open Book meeting in place of a
Local Board of Appeal and Equalization (LBAE) meeting; and
WHEREAS
, Hennepin County on behalf of the County Assessor has proposed the date
and time for this meeting of Monday, May 4, 2020 from 5:00 p.m. to 7:00 p.m. in the
evening; and
WHEREAS,
the city is required to set the date and confirm with the county so that they
may prepare the Notice of Valuation and Classification to the property owners in the
city, which will include the date and time for this meeting, in a timely manner.
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
The 2020 Open Book Meeting will be held on Monday, May 4, 2020 from 5:00 p.m. to
7:00 p.m. in the City Hall Chambers located at 5755 Country Club Road in Shorewood,
Minnesota.
Passed by the City Council of Shorewood, Minnesota this 13th day of January 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2E
Title / Subject: Resolution Accepting Donations to Arctic Fever Event
Meeting Date: Monday, January 13, 2020
MEETING TYPE
Prepared by: Twila Grout, Park and Recreation Director
Regular Meeting
Reviewed by: Sandie Thone, City Clerk/Human Resource Director
Attachments: Resolution
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and §471.17 all
donations or gifts of real and personal property, including donations for the benefit of public
recreational services, must be accepted by the city council.
Background: The following persons or entities have offered to contribute the cash amounts set
forth below, for the purpose of the 2020 Arctic Fever Event being held on January 16 to January
19, 2020:
Name of Donor Amount
American Legion Post 259 $500.00
Clarence Clofer Auxiliary Unit 259 $150.00
Financial Considerations: These donations will help to cover expenses incurred for the 2020
Arctic Fever Event.
Action Requested: Staff respectfully recommends the city council approve the Resolution
Accepting Donations as Delineated in the Resolution to the 2020 Arctic Fever Event and direct
staff to send a thank you note to all donors.
Motion, second and two-thirds majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 20-
A RESOLUTION ACCEPTING DONATIONS TO THE
CITY OF SHOREWOOD 2020 ARCTIC FEVER EVENT
WHEREAS,
the City of Shorewood is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and is authorized to accept gifts for the benefit of
their public recreational services pursuant to Minnesota Statutes section 471.17; and
WHEREAS,
the following persons and entities have offered to contribute the cash amounts set
forth below to the city:
Name of Donor Amount
American Legion Post 259 $500.00
Clarence Clofer Auxiliary Unit 259 $150.00
WHEREAS,
the terms or conditions of the donations are to be used for the 2020 Arctic Fever
Event; and
WHEREAS,
all such donations have been contributed to the city for the benefit of its citizens, as
allowed by law; and
WHEREAS,
the City Council finds that it is appropriate to accept the donations offered.
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish and/or operate
services either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city’s
receipt of the donor’s donation.
Passed by the City Council of Shorewood, Minnesota this 13th day of January 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
Title/Subject: Council Out of State Travel Policy Annual Review
2F
Meeting Date: Monday, January 13, 2020
MEETING TYPE
Prepared by: Sandie Thone, City Clerk
Regular Meeting
Reviewed by: Greg Lerud, City Administrator
Background
: An Act by the Minnesota Legislature in 2005 imposed an obligation on
th
cities to establish an official travel policy for elected officials. On the 9 day of January
in 2006 Shorewood City Council adopted the attached policy for Out-of-State Travel by
Members of the City Council.
The policy addresses the requirements for the following:
1) When travel outside of the state is appropriate
2) Applicable expense limits
3) Procedures for approval of the travel
The policy is required to be reviewed and voted upon on an annual basis. The council
can choose to approve the attached policy or amend the attached policy. There have
been no amendments made to the Travel Policy since its adoption in 2006.
Recommendation/Action Requested:
Staff respectfully recommends the council
review the attached Travel Policy, make amendments if desired and approve the Travel
Motion, second and simple majority required.
Policy as is or as amended.
Connection to Vision /Mission
: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
OUT OF STATE TRAVEL POLICY FOR MEMBERS OF THE CITY COUNCIL
PURPOSE
The City of Shorewood recognizes that its elected officials may at times receive value from traveling out
of the State for workshops, conferences, events, and other assignments. This policy sets forth the
conditions under which out-of-state travel will be reimbursed by the City.
GENERAL GUIDELINES
1.The event, workshop, conference, or assignment must be approved in advance by the City
Council at an open meeting and must include an estimate of the cost of the travel. In evaluating
the out-of-state travel request, the Council will consider the following:
a.Whether the elected official will be receiving training on issues relevant to the City or his
or her role as the mayor or council member.
b.Whether the elected official will be meeting and working with other elected officials
from around the country to exchange ideas on topics of relevance to the City or on the
official roles of elected officials.
c.Whether the elected official will be reviewing a facility or function that is similar in
nature to one that is currently operating at, or under consideration by, the City where
the purpose for the trip is to study the facility or function to bring back ideas for the
consideration of the full Council.
d.Whether the elected official has been specifically assigned by the Council to visit
another city for the purpose of establishing a goodwill relationship, such as a “sister
city” relationship.
e.Whether the elected official has been specifically assigned by the Council to testify on
behalf of the City at the United States Congress or otherwise to meet with federal
officials on behalf of the City.
f.Whether the City has sufficient funding available in the budget to pay the cost of the
trip.
2.No reimbursement will be made for attendance at events sponsored by or affiliated with
political parties.
3.The City may make payments in advance for airfare, lodging, and registration if specifically
approved by the Council. Otherwise, all payments will be made as reimbursements to the
elected official.
4.The City will reimburse for transportation, lodging, meals, registration, and incidental costs as
follows:
a.Airfare will be reimbursed at coach rate.
b.Mileage will be reimbursed at the IRS rate. If two or more council members travel by
car, only one driver will receive reimbursement. The City will reimburse for the cost of
renting an automobile if necessary to conduct City business.
c.Lodging and meal costs are limited to those which are reasonable and necessary.
d.Receipts are required for lodging, airfare, parking, and meals and should accompany an
expense report form. It is not necessary to have receipts for public transportation, cabs
and tips. The expense report shall be submitted to the City Clerk or Finance Department
for payment.
e.The City will not reimburse for alcoholic beverages, personal telephone calls, costs
associated with the attendance of a family member, rental of luxury vehicles, meal
expenses included in the cost of registration, or recreational expenses such as golf or
tennis.
5.Exceptions to this policy can be made by majority vote of the City Council.
6.This policy shall be reviewed by the City Council at its first meeting in January each year, and
amendments to the policy must be made by Resolution of the City Council.
Policy adopted on January 9, 2006.
2G
MEETING
TYPE
Regular
City of Shorewood Council Meeting Item
Meeting
Title/Subject: 2020 Mileage Reimbursement Rate
Meeting Date: Monday, January 13, 2020
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Background
: Minnesota law authorizes public entities to compensate or reimburse their
employees for mileage or to pay a monthly or periodic allowance, but not both.
Pursuant to the Shorewood Personnel Policy the city reimburses employees for mileage
in lieu of providing a monthly or periodic allowance for the use of their own vehicles for
work purposes.
Effective January 1, 2020, the IRS standard mileage rates for the use of a car (vans,
pickups or panel trucks) will be 57.5 cents per mile for business miles driven, down from
58 cents for 2019.
Staff recommends that the city council adopt the practice of following the IRS standard
mileage rates for reimbursing employee mileage pursuant to the Shorewood Personnel
Policy.
Recommendation/Action Requested:
Staff respectfully recommends the council
approve the practice of following the IRS standard mileage rates for employee mileage
Motion, second and simple majority required.
reimbursement.
Connection to Vision /Mission
: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
2H
Title/Subject: Water Efficiency Grant
Meeting Date: January 13, 2020
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Julie Moore, Communications/Recycling Coordinator
REGULAR
Attachments:
Contract and Resolution
Background:
Julie Moore prepared a grant application to the Metropolitan Council for
a Water Legacy grant that would help the city promote water efficiency. Grant funds
would buy down the cost of water efficient appliances, such as toilets and sprinkler
heads. The program calls for funds to be used to rebate a portion of the cost for the
following equipment:
50 Toilets
160 Irrigation Controls
1000 Irrigation Spray Sprinkler Bodies
Financial or Budget Considerations:
The grant is in the amount of $32,000, and the
local match requirement is 25 percent of the total, $10.667. There are sufficient monies
in the water fund for the local match.
Recommended Action:
Staff has reviewed the attached grant agreement and
recommends approving acceptance of the agreement by passing the attached
Resolution by simple majority.
Next Steps and Timeline:
City staff will work with Met Council staff to implement the
program in Shorewood. Initial steps will include advertising and providing notice to
residence of the availability of the funds. Reimbursements will be made on a first-come,
first-served basis.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 20 -
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING A CONTRACT WITH METROPOLITAN COUNCIL
FOR A WATER EFFICIENCY GRANT
WHEREAS,
the City applied for and received a grant from the Metropolitan Council to
Assist the city in promoting water efficiency; and
WHEREAS,
staff has reviewed the proposed contract for managing the program and
recommends approval of the agreement,
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. Hereby approves Clean Water Fund Grant Agreement No. SG-13474 with the
Metropolitan Council.
2. Authorizes the Mayor and City Manager to execute documents on behalf of the
city to manage the program.
th
Adopted by the City Council of Shorewood, Minnesota this 13 day of January,
2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2I
Title / Subject: Approving Seasonal Hires: Ice Rink Attendants
Meeting Date: Monday, January 13, 2020
MEETING TYPE
Prepared by: Twila Grout, Park and Recreation Director
Regular Meeting
Reviewed by: Marie Darling, Planning Director
Background: At the December 9, 2019 city council meeting, council approved two rink
attendant applicants, Ben Gleason and Hayden Matchan. Since then staff has received the
following rink attendant applicants. All the necessary application materials have been
submitted.
1.
Jack Barnebee
2.
Jamie Barnes
3.
Nathaniel Hernandez
4.
Kelli Kamrowski
5.
Anna Kegel
6.
Henry Kroft
7.
Sophia Labadie
8.
Justin McDonald
9.
Max McGraw
Recommendation / Action Requested: Staff respectfully recommends the city council approve
the above applicant’s contingent on the children service worker checks with the BCA. South
Lake Minnetonka Police Department has returned the background checks on all rink attendant
applicants.
Motion, second and two-thirds majority vote required.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
2K
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Resolution Appointing Election Judges and Establishing an
Absentee Ballot Board for the 2020 Election
Meeting Date: Monday, January 13, 2020
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution
Policy Consideration:
MN Statute204B.21 Subd. 2 states that election judges for precincts in
a municipality shall be appointed by the governing body of the municipality; and MN Statute
203B.121 requires the establishment of an Absentee Ballot Board for processing of absentee
ballots.
Background:
It takes many dedicated people to run and staff a successful election. In 2018
the city successfully recruited seventeen new election judges and this past year we recruited an
additional six to add to our experienced judges. Elections administration is a continuum of a
well-oiled machine with as many as ten judges in precincts 2, 3, and 4 and four or more serving
precinct 1 on the Island. Trained election judges come and go, move from the community/state
and retire from the work, and even include student judges. It is important to keep infusing new
talent into the pool so that they can learn from the experience of existing election judges. The
attached resolution approves the list of Election Judges who are available to officiate at one,
two, or all three of the elections being held in the city this year; Presidential Nomination Primary
Election on March 3, 2020, the Primary Election on August 11, 2020 and the General Election
on November 3, 2020. It also provides the City Clerk the authority to assign additional
individuals to serve as an Election Judge, if needed.
Each municipality is required to establish an Absentee Ballot Board appointed by the council for
PNP, Primary and General Elections for the purpose of processing the absentee ballots
pursuant to Minnesota State Statute 203B.121. Walk-in absentee ballots for all precincts will be
processed at City Hall; it is anticipated that two election judges may be selected to serve as the
Absentee Ballot Board at City Hall. Mailed, military, and overseas absentee ballots are
processed by Hennepin County. The attached resolution provides for these appointments.
Financial or Budget Considerations:
Election Judge expense is included in the 2020 budget.
In addition, the PNP expenses are paid for by the State of Minnesota Secretary of State’s
Office.
Recommendation/Action Requested:
Staff respectively requests approval of the attached
Resolution Appointing 2020 PNP, Primary and General Election Judges and Absentee Ballot
Board.
Connection to Vision / Mission
: Consistency in providing residents quality public service, a
sustainable tax base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-XX
A RESOLUTION APPOINTING
2020 PRIMARY AND GENERAL ELECTION JUDGES AND
ESTABLISHING AN ABSENTEE BALLOT BOARD
WHEREAS
, the City Clerk has submitted for approval a list of individuals who have agreed to serve
as Election Judges at the Presidential Nomination Primary (PNP) Election on March 3, 2020, and/or
the Primary Election on August 11, 2020, and/or the General Election on November 3, 2020; and
WHEREAS
, the City Clerk has the authority to add additional Election Judges, if needed, to conduct
the 2020 PNP, Primary and General Elections; and
WHEREAS,
Shorewood City Hall serves as an Absentee Ballot Center for the residents of
Shorewood; and
WHEREAS,
pursuant toState Statute Section 203B.121, as amended, an Absentee Ballot Board
must be established by the City Council to facilitate the absentee process for the upcoming
elections; and
WHEREAS
, the City Council also appoints other individuals and all members appointed to the
Hennepin County Absentee Ballot Board as authorized under Minn. Stat. 204B.21, Subd. 2 under
the direction of the Election Manager to serve as members of the Shorewood Absentee Ballot
Board;
NOW, THEREFORE BE IT RESOLVED
the Shorewood City Council hereby approves the following
list of election judges to officiate at the 2020 PNP, Primary and General Elections:
Nancy Anderson Ken Huskins Carol Paulsen
Dianne Aslesen Marianne Kilker Susan Paulson
Ralph Ballard Diane Klimowicz Karen Petron
Jim Berdahl Carla LaBore Court Queen
Lois Berg Karen Lane Claudia Ringate
Karen Boynton Doug Legault Anne Rivers-Ditsch
Tena Brandhorst Gordon Levack Laurie Sacchet
Jerry Brecke Elaine Love Nathan Schilling
Marlys Bucher Roxanne Martin Joann Schmid
Laurel Costello Michael McDonald Lori Schuenke
Catherine DeMars Pamela McDonald Jeanne Schwartz
Steve Dietz Deb Miller Phyllis Skinner
Kristine Diller Chuck Niles Virgil Smeltzer
William Erickson Miechelle Norman Jane Stein
Marilyn Gagne Mary O’Keefe Michael Thorsen
Elizabeth Grover Aaron Olson Peter Wattson
Veronica Grover Luanne O'Neill Matthew Wells
Patricia Hauser William O'Neill
BE IT FURTHER RESOLVED
the Shorewood City Council hereby directs the City Clerk to appoint
at least two election judges of different political parties to serve as the Absentee Ballot Board as
required in State Statute Section 203B.121, as amended.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13 day of January
2020.
________________________________
Scott Zerby, Mayor
ATTEST:
___________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2K
Title/Subject: Report on Deer Management Program, 2019
MEETING
Aquatic Invasive Species Inspection Report,
TYPE
2019 Metro Mosquito Control District Report
REGULAR
Meeting Date: January 13, 2020
Prepared By: Greg Lerud, City Administrator
Attachments:
Year-end Deer Management Report and Map, 2019 Christmas Lake AIS
Inspection Report, 2019 MMCD Activity report for Shorewood.
Background:
This memo is to provide a summary for 2019 activities in three areas:
Deer Management Program. Fewer deer were harvested in 2019 than in 2018. Even
with the higher harvest in 2018, deer survey numbers done in early 2019 showed a
large number of deer in the city. The city will be working with the Three River’s Park
District on a deer population aerial survey. The survey is planned to be done in late
January or February when Three River’s flies over their park land and metro cities to
conduct a deer count.
Christmas Lake AIS Inspection. The Christmas Lake HOA, Hennepin County, the
MCWD, and the City of Shorewood partner to provide AIS inspection and
decontamination services at the city public access at Christmas Lake. The 2019
program was similar to prior year programs. It should be noted that the MCWD has
given notice that funding availability through the MCWD will continue to decrease, as it
has for the past couple of years, and is scheduled to be entirely phased out in a year or
two.
Metropolitan Mosquito Control District Report. This was received late last year and
reports the services and activities the MMCD provided and engaged in during 2019.
Financial or Budget Considerations:
None for the purposes of this memo.
Recommended Action:
These items are provided for informational purposes only and
no council action is requested or required.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
2019 SHOREWOOD DEER REMOVAL
BY
METRO BOWHUNTERS RESOURCE BASE
A total of 21 deer were taken by 16 hunters over the course of 12.5 days (5 weekends, ½ day on Friday). This year 5 hunters were put
on probation as per MBRB’s shot proficiency policy/ unrecovered deer policy.
Again this year as in the past, we were approached by residents not included in the hunt asking us to remove deer from their
property. They were directed to the city to be considered for future hunts.
Below are 2 charts showing the breakdown of deer taken by hunt period and hunt area (refer to map provided by city).
Hunt Deer
Period Shots Taken Hit Deer Recovered
1 5 5 5
2 7 7 5
3 5 5 5
4 5 5 4
5 4 4 2
Total 26 26 21
Hunt
1 2 3 4 5 6 7 8 9 10 14
Area
1AD 1AD
Deer
0 1AD 0 0 1BF 0 0 1AB 0 0 2AD
taken
1DF 1DF
0 1 0 0 3 0 0 3 0 0 2
Total
Hunt
17 18 19 20 21 22 23 24 25 26 27
Area
Deer 2AD1AB 1AD
0 2AB 0 0 0 0 10 1AD
taken 3AB 1DF 1DF
0 2 5 2 0 0 0 0 2 0 1
Total
Recommendations:
Continue searching for new areas with high deer concentration.
Look for properties in the northeast corner around Manor Road.
City of Shorewood Council Meeting Item
Title/Subject: 2020 Annual Appointments
9A
Meeting Date: Monday, January 13, 2020
Prepared by: Sandie Thone, City Clerk
MEETING TYPE
Reviewed by: Greg Lerud, City Administrator
Regular Meeting
Attachments: Copy of Resolution 19-012: 2019 Appointments
Draft Resolution for 2020 Appointments
Advisory and Commission Liaison Expectations and Roles
Background
: Minnesota State Statute requires the city council to conduct the following
business at the first annual meeting of the year:
Designate an official newspaper
Appoint an acting mayor from among the councilmembers. The acting mayor
shall perform the duties of the mayor if there is a vacancy in the mayor’s position
or during the mayor’s disability or absence.
Select an official depository for city funds (This must be done within 30 days of
the start of the city’s fiscal year).
In addition, although not required by state statute, many city councils will also do the
following at the first meeting of the year:
Review different council appointments to city boards and commissions.
Review council bylaws and make any needed changes.
Assign committee duties to members.
Approve official bonds that have been filed with the clerk.
Attached you will find Resolution 9-012 which shows the appointments for 2019.
Council shall review and determine the appointments as delineated in the Draft
Resolution for 2020 and appoint accordingly.
Recommendation/Action Requested:
Staff respectfully recommends the council
review the attached 2019 Appointments and the Advisory and Commission Liaison
Expectations and Roles and designate 2020 Appointments as Appropriate in the Draft
Resolution and any others as necessary.
Motion, second and simple majority required.
Connection to Vision /Mission
: Consistency in providing the community with quality
public services, a healthy environment, a variety of attractive amenities, a sustainable
tax base and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19-012
A RESOLUTION DESIGNATING 2019 ANNUAL APPOINTMENTS
TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD
WHEREAS
, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the
beginning of each year; and
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood as
follows:
1. That the following persons are appointed to the following offices and
positions:
Acting Mayor: Debbie Siakel_______________
Council Rep/Park Commission Liaison:
January – June 2019: Kris Sundberg_______________
July – December 2019: Patrick Johnson______________
Council Rep/Planning Commission Liaison:
January – June 2019: Jennifer Labadie_____________
July – December 2019: Debbie Siakel_______________
Metro Cities & League of MN Cities: Kris Sundberg_______________
Alternate AMM & LMC: Greg Lerud_________________
Lake Minnetonka Communications Commission: Scott Zerby_________________
Alternate LMCC: Patrick Johnson_____________
Minnetonka Family Collaborative Council: Jennifer Labadie_____________
Coordinating Committee South Lake Minnetonka PD: Scott Zerby_________________
Alternate CCSLMPD: Patrick Johnson_____________
Excelsior Fire District Board Member: Jennifer Labadie_____________
Alternate EFD Board Member: Debbie Siakel_______________
Personnel Committee: Debbie Siakel & Kris Sundberg__
Weed Inspector: Mayor Zerby (per State Statute)
Assistant Weed Inspector: Scott Schroeder_____________
Electronic Funds Transfer Authority: Joe Rigdon, Michelle Nguyen,__
Greg Lerud_________________
2. That the following other appointments are made:
City Attorney: Timothy J. Keane,Kutak Rock LLP
City Prosecutor: Ken Potts____________________
Emergency Preparedness Director: per Police Board decision_______
3. Official Depositories: Alerus Bank, 4M Fund and other__
Depositories as necessary
4. Official Newspaper: Sun Sailor (and Laker Pioneer News as
applicable)
5. That the Blanket Bond (Official Bonds) is approved.
That such appointments shall take effect on the date hereof and shall continue for the
remainder of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of
January 2019
__________________________
Scott Zerby, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-XX
A RESOLUTION DESIGNATING 2020 ANNUAL APPOINTMENTS
TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD
WHEREAS
, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the
beginning of each year; and
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood as
follows:
1. That the following persons are appointed to the following offices and
positions:
Acting Mayor: __________________________
Council Rep/Park Commission Liaison:
January – June 2020: __________________________
July – December 2020: __________________________
Council Rep/Planning Commission Liaison:
January – June 2020: __________________________
July – December 2020: __________________________
Metro Cities & League of MN Cities: __________________________
Alternate AMM & LMC: __________________________
Lake Minnetonka Communications Commission: __________________________
Alternate LMCC:
Minnetonka Family Collaborative Council: __________________________
Coordinating Committee South Lake Minnetonka PD: __________________________
Alternate CCSLMPD: __________________________
Excelsior Fire District Board Member: __________________________
Alternate EFD Board Member: __________________________
Personnel Committee: __________________________
Weed Inspector: Mayor Zerby (per State Statute)
Assistant Weed Inspector: _________________________
Electronic Funds Transfer Authority: _________________________
2. That the following other appointments are made:
City Attorney: Timothy J. Keane,Kutak Rock LLP
City Prosecutor: Ken Potts____________________
LMCC Representative: Tom Lesser__________________
MCE Representative: Tad Shaw___________________
3. Official Depositories: Alerus Bank, 4M Fund and other__
Depositories as necessary
4. Official Newspaper: Sun Sailor (and Laker Pioneer News as
applicable)
5. That the Blanket Bond (Official Bonds) is approved.
That such appointments shall take effect on the date hereof and shall continue for the
remainder of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th day of
January 2020
__________________________
Scott Zerby, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.uscityhall@ci.shorewood.mn.us
EXPECTATIONS AND ROLES
OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND
COMMISSION LIAISONS TO CITY COUNCIL
TheShorewoodCityCouncilwantstofostergoodandthoroughtwo-waycommunication
withits advisorycommissionsandcommittees. Formanyyearsthiscommunicationhas
beenperformed throughtheroleofliaisons.
Whatisaliaison? Onedictionarydefinesit asfollows:
(1) Communicationbetweendifferentofficesorunitsofanorganization. (2) A
channelormeansofcommunication: HeservedasthePresident'sliaisonwithCongress.
Thefollowingpointsareintendedtobeaofetiquette,ifyou
fosterproductiveandrespectfulliaisonrelationships.
CityCouncilLiaisonstoCommissionsand
TheCityCouncilhascreatedadvisorycommissionsandcommitteesinordertostudyand
make recommendationsaboutacourseofactionthattheCityCouncilshouldtakeorpursue.
onthecommissionorcommitteeshouldbeprovidinginformedrecommendationsto
Persons
and freefrombiasorinfluencefromtheCouncil.
theCouncil,
Accordingly,theCouncilliaisonshould:
Respecttheprerogativesofthecommission/committee, andappreciatetheseparationof
roles betweenthecommission/committee andtheCouncil.
Refrainfromactiveordirectparticipationinthedeliberationsofthe
commission/committee.
BewillingtoprovideaperspectiveoftheCouncil(andnotofoneself)onaparticular
matter underconsideration.
Askthecommission/committee toaddressissuesorpointsofparticularinteresttothe
Council(andagain,notofoneself).
be
Informthecommission/committee ofrecentCityCouncilactionsorbusiness,asmay
relevantorofinterest.
Be able to ask technical questions about the subject/material that would otherwise have to be
asked during a council meeting.
EXPECTATIONS AND ROLES OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND COMMISSION LIAISONS TO CITY COUNCIL
November 2003
Page 2
Commission/Committee Liaisons to City Council
Persons serving asliaisons at City Council meetings have an opportunity to inform the Council and the public
of the activities of their commission or committee. It is expected that the liaison will be a participant during
the Council meeting, and accordingly the liaison will have “a place at the table”.
In ordertobeaneffectivecontributortotheCouncilbusiness,liaisonsshould:
Provideabriefoverviewofthecommission/committee activitiesfollowingtheirown
meeting(s)from"thetable",ratherthanfromthepodium.
Notreviewtheminutesoftheirlastmeeting(s),butratherhighlightmattersotherthan
those thatmaybeontheCouncil's agendathatevening.
SpeaktoindividualagendaitemsduringtheCouncilmeetingthathavebeenreviewedby
the commission/committee. AppearatanyCouncilmeetingwhensuchitemsare
scheduledontheagenda.
ProvidetheCouncilwithasummaryoftheactionbythecommission/committee, andrelate
theminorityposition(s)statedduringitsdiscussionofthematter.
ThoseseatedaroundtheCouncilandstafftablesareexpectedtobeattentiveandrespectfully
listeningwhileliaisonsaregivingreportsoftheircommission/committee activities.
Reviewed Jan. 2016
City of Shorewood Council Meeting Item
Title / Subject: Recycling Committee proclamation
9B
Meeting Date: Monday, January 13, 2020
MEETING TYPE
Prepared by: Julie Moore, Communications and Recycling Coordinator
Regular
Reviewed by: Greg Lerud, City Administrator
Meeting
Background:
The City of Shorewood city council established the creation of a city recycling committee. The
committee presented the committee’s goals at the at the December 9, 2019 work session and
requested that 2020 be the year to launch the committee recycling education program. The
committee requests the City Council approve the attached Proclamation and establish 2020 as
the official launch under the banner “Recycling: 2020 and Beyond.”
Timeline:
The education program and recycling activities will begin in January and extend throughout the
year 2020.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
City of Shorewood
__________________________________________________________________________________________________
PROCLAMATION
The City of Shorewood residents, businesses and other organizations are
WHEREAS,
contributors to the waste stream
The City of Shorewood believes we must be good stewards of our
WHEREAS,
resources
The City of Shorewood supports the Hennepin County initiatives to reduce
WHEREAS,
the recyclable materials that are going into the waste stream
Shorewood residents are very environmentally aware but recycling
WHEREAS,
correctly is more complicated than the general populace currently understands
The Shorewood residents can do more to capture highly valuable and
WHEREAS,
recyclable materials in the recycling stream
The Shorewood residents can do more to eliminate incorrect materials
WHEREAS,
from the recycling stream
The Shorewood residents can do more to reduce the total amount of
WHEREAS,
waste and recycling that would eventually find its way into the waste and
recycling streams through a focus on “zero waste”
The City of Shorewood believes we have many residents and businesses
WHEREAS,
who will voluntarily help achieve these intentions.
the City Council of Shorewood Minnesota do hereby
NOW, THEREFORE, WE,
proclaim the year 2020 to be the year to launch our recycling education and
programs under the banner of “Recycling: 2020 and Beyond”.
________________________________
Scott Zerby
Mayor of Shorewood, MN
RESOLUTION 20-
CITY OF SHOREWOOD
A RESOLUTION APPROVING A REQUEST FOR EXTENSION TO A CORRECT
CODE VIOLATION FOR PROPERTY LOCATED AT 1010 HOLLY LANE
WHEREAS
, the City of Shorewood sent a violation notice to Dan and Joanne Fields
(Property Owner) regarding fill and other material (Obstruction) within a drainage-way in
violation of a wetland regulations on their property addressed as 1010 Holly Lane; and,
WHEREAS
, the Appellant has requested more time to correct the violation as allowed
by Section 104.03 subd. 2 a. of the City Code; and,
WHEREAS
, the City Council considered the appeal for an additional 30 days at its
regular meeting on January 13, 2020, at which time the Planning Director’s
memorandum was reviewed and comments were heard by the City Council from the
Property Owner, staff and the public.
NOW, THEREFORE, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
CONCLUSIONS
1. The Property Owner has shown that the additional time is necessary to clear the
Obstruction.
2. The City Council hereby grants an additional 30 days to correct the violation, which
expires on February 13, 2020.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
th
this 13 day of January, 2020.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
RESOLUTION 20-
CITY OF SHOREWOOD
A RESOLUTION DENYING A REQUEST FOR EXTENSION TO CORRECT CODE
VIOLATION FOR PROPERTY LOCATED AT 1010 HOLLY LANE
WHEREAS
, the City of Shorewood sent a violation notice to Dan and Joanne Fields
(Property Owner) on December 6, 2019 regarding the placement of fill and other
materials (Obstruction) within a drainage-way in violation of wetland regulations on their
property addressed as 1010 Holly Lane; and,
WHEREAS
, the Property Owner has requested additional time to correct the violation
as allowed by Section 104.03 subd. 2 a. of the City Code; and,
WHEREAS
, the City Council considered the request for an additional 30 days at its
regular meeting on January 13, 2020, at which time the Planning Director’s
memorandum was reviewed and comments were heard by the City Council from the
Property Owner, staff and the public.
NOW, THEREFORE, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS OF FACT
1. The wetland on the 1030 Holly Lane property is a wetland designated on the City’s
Wetland Map and is adversely affected by the Obstruction.
2. Section 1202.03 of City Code defines a wetland conservation area to be the
shoreline of Lake Minnetonka, Galpin Lake, Christmas Lake, Lake Mary, Silver
Lake, Lake Virginia and the low areas adjoining any watercourse and drainage-
way or body of water subject to meandering, flowing or overflow, including areas of
marsh, wooded marsh, submerged marsh and inundation area as shown upon the
wetlands map.
3. The property at 1010 Holly Lane contains a drainage-way which meets the
definition of wetland conservation area that connects the wetland located on an
adjacent property through 1010 Holly Lane to culverts beneath Holly Lane where
the water flows into the City of Chanhassan.
4. Section 1202.02 of City Code defines an artificial obstruction as any dam, wall, …
wire fences, fill, other structure or matter in, along, across or projecting into the
protected wetland conservation area.
5. Staff found the Obstruction in the drainage way that constitute an artificial
obstruction, as defined in Section 1102.02 of City Code.
6. The Obstruction placed on the property is soft wood, mud, debris and yard waste.
7. The area of the Obstruction is in water saturated soils that are currently frozen.
8. The equipment needed for removing the Obstruction is more appropriately used on
the property when the ground is frozen to provide greater stability.
9. Weather conditions, such as heavy snows or spring thaw, could complicate the
removal of the Obstruction.
CONCLUSIONS
1. The Property Owner has not shown that the additional time is necessary to clear
the Obstruction.
2. The City Council finds the Obstruction best cleared during winter months.
3. The Property Owner would have time to complete the work while the City completes
the necessary process.
4. Based upon the foregoing, the City Council hereby upholds the dates with the
violation notice to the Property Owner and hereby orders staff to begin the
remediation process in compliance with City Code.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
th
this 13 day of January, 2020.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
2
City of Shorewood
General Fund Statement of Revenues, Expenditures and Changes in Fund Balances
Through the Month Ended November 30, 2019 (Unaudited)
Prior
CurrentCurrentCurrent
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
201911/30/1911/30/19Budget11/30/18
REVENUES:
$ 5,530,322$ 2,859,29451.7%$ (2,671,028)$ 3,257,352
Taxes
Licenses and Permits 232,225 492,584212.1% 260,359 512,403
Intergovernmental 152,100 100,30065.9% (51,800) 100,898
Charges for Services 53,885 62,434115.9% 8,549 52,596
Fines and Forfeitures 60,000 57,70296.2% (2,298) 56,398
Special Assessments - 6,516N/A 6,516 1,928
Miscellaneous 220,000 201,98891.8% (18,012) 183,941
Total Revenues 6,248,532 3,780,81860.5% (2,467,714) 4,165,516
EXPENDITURES:
Current:
General Government 1,430,985 1,258,56088.0% (172,425) 1,260,097
Public Safety 2,271,951 2,386,421105.0% 114,470 2,289,215
Public Works 1,102,175 871,976 79.1% (230,199) 867,118
Parks and Recreation 328,532 211,29464.3% (117,238) 226,036
Total Expenditures 5,133,643 4,728,25192.1% (405,392) 4,642,466
Excess of Revenues
Over (Under) Expenditures 1,114,889 (947,433)-85.0% (2,062,322) (476,950)
OTHER SOURCES (USES):
Transfers In 25,000 25,000100.0% - 25,000
Transfers Out (1,186,305) (1,646,305)138.8% (460,000) (1,163,895)
Total Other Sources (Uses) (1,161,305) (1,621,305)139.6% (460,000) (1,138,895)
Excess of Revenues & Other Sources
Over (Under) Expenditures & Other Uses (46,416) (2,568,738)5534.2% (2,522,322) (1,615,845)
FUND BALANCES:
January 1 4,419,413 - 4,162,048
November 30$ 1,850,675$ (2,522,322)$ 2,546,203
BalanceBalance
20192018
CASH:
$ 4,286,039$ 4,026,374
January 1
(2,521,122) (1,576,950)
Increase (Decrease) in Cash
November 30$ 1,764,917$ 2,449,424
City of Shorewood
General Fund Statement of Expenditures and Other Uses by Program/Department
Through the Month Ended November 30, 2019 (Unaudited)
CurrentCurrentCurrentPrior
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
201911/30/1911/30/19Budget11/30/18
EXPENDITURES:
Current:
General Government
Council 84,100 76,94491.5% (7,156) 67,104
Administration 492,899 421,16085.4% (71,739) 401,504
Elections - -N/A - 12,955
Finance 198,329 171,81186.6% (26,518) 170,000
Professional Services 251,500 211,98584.3% (39,515) 232,766
Planning 221,657 201,87691.1% (19,781) 213,088
Municipal Buildings 182,500 174,78495.8% (7,716) 162,680
Total General Government 1,430,985 1,258,56088.0% (172,425) 1,260,097
Public Safety
Police Protection 1,481,949 1,486,221100.3% 4,272 1,453,326
Fire Protection 651,969 678,797104.1% 26,828 651,925
Protective Inspections 138,033 221,403160.4% 111,749 183,964
Total Public Safety 2,271,951 2,386,421105.0% 142,849 2,289,215
Public Works
City Engineer 89,500 57,203 63.9% (32,297) 62,927
Public Works Service 911,296 716,173 78.6% (195,123) 696,204
Ice and Snow Removal 101,379 98,600 97.3% (2,779) 107,987
Total Public Works 1,102,175 871,976 79.1% (230,199) 867,118
Parks and Recreation
Park Maintenance 265,316 157,58759.4% (107,729) 177,738
Recreation 63,216 53,70785.0% (9,509) 48,298
Total Parks and Recreation 328,532 211,29464.3% (117,238) 226,036
Total Expenditures 5,133,643 4,728,25192.1% (377,013) 4,642,466
OTHER USES:
Transfers Out:
Southshore Center - Building 32,300 49,800 154.2% 17,500 38,000
Southshore Center - Operations 70,000 70,000 100.0% - 70,000
EDA Debt City Hall 92,005 92,005 100.0% - 93,895
Equipment Replacement 140,000 172,500 123.2% 32,500 135,000
Street Improvements 810,000 810,000 100.0% - 785,000
Park Capital 42,000 222,000 528.6% 180,000 42,000
Storm Water - Manor Pond - 230,000 N/A 230,000 -
Total Transfers Out 1,186,305 1,646,305138.8% 460,000 1,163,895
Total Expenditures & Other Uses 6,319,948 6,374,556100.9% 82,987 5,806,361
City of Shorewood
Cash and Investment Balances
November 30, 2019
FundBalanceBalance
FundFund TypeNumber1/1/201911/30/2019Change
General FundGeneral1014,286,038.611,754,759.59(2,531,279.02)
Shorewood Community and Event CenterSpecial Revenue20120,657.3642,700.8922,043.53
2016A Public Safety Fire Facility Lease Revenue Refunding BondsDebt Service30737,231.9338,406.931,175.00
2016B Public Safety Police Facility Lease Revenue Refunding BondsDebt Service308396,996.17(603.83)(397,600.00)
2016C Public Safety Fire Facility Lease Revenue Refunding BondsDebt Service30913,031.1914,255.461,224.27
2017A Lease Revenue Refunding Bonds (Refunded 2008A)Debt Service3107,050.887,050.87(0.01)
Park Capital ImprovementCapital Projects402482,894.61348,086.28(134,808.33)
Equipment ReplacementCapital Projects403473,326.72422,598.52(50,728.20)
Street ReconstructionCapital Projects4041,482,718.382,103,219.13620,500.75
MSA ConstructionCapital Projects405131,648.96131,648.960.00
Trail ConstructionCapital Projects406402.74402.740.00
Glen Road, Amlee Road, Manitou LaneCapital Projects4070.00(59,048.75)(59,048.75)
Woodside Road & Woodside LaneCapital Projects4080.00(13,856.75)(13,856.75)
Strawberry LaneCapital Projects4090.00(6,823.00)(6,823.00)
Community InfrastructureCapital Projects450128,974.40250,219.27121,244.87
TIF 2 Oppidan Senior HousingCapital Projects470(2,448.96)119.402,568.36
WaterEnterprise601(18,025.71)(99,783.56)(81,757.85)
SewerEnterprise6112,502,007.352,090,111.50(411,895.85)
RecyclingEnterprise621273,820.45305,960.4732,140.02
Stormwater ManagementEnterprise631280,496.08482,975.47202,479.39
Payroll Clearing FundInternal Use Only7000.00(78,932.08)(78,932.08)
Escrow DepositAgency880542,485.50343,952.43(198,533.07)
Unallocated Investment IncomeN/AN/A0.00255,139.26255,139.26
Total11,039,306.668,332,559.20(2,706,747.46)
10A.3
MEETING TYPE
City of Shorewood Council Meeting Update
Regular Meeting
Title / Subject: Summary of Costs to Pump Lake Mary
Meeting Date: January 13, 2020
Prepared by: Larry Brown, Director of Public Works
Attachments: None
Background: Public Works set up temporaryrental pump and discharge hose to facilitate the pumping
of Mary Lake, during the period of September 24th, 2019 through November 14 th, 2019. Staff promised
to prepare a summary of costs for this work, which is shown below.
DESCRIPTION AMOUNT
Direct Labor Costs $ 6,531.97
Pump Rental Costs $ 5,264.98
Fuel Costs $ 4,064.01
TOTAL $15,860.96
In addition to the rental costs above, the decision was made to purc$4,949.18 of
discharge piping to use during this event, in addition to having such pipe on hand for future pumping
events throughout the City.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadership. Page 1