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081820 Park Minutes CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, AUGUST 18, 2020 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners, Hirner, and GallivanPlanning Director Darling and Park and Recreation Director Grout Absent: Commissioner Schmid B. Review Agenda Hirner moved to approve the agenda as written. Gallivan seconded the motion. Roll Call Vote: Ayes – all Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 14, 2020 Gallivan moved to approve the minutes of the July 14, 2020 meeting as written. Hirner seconded the motion. Roll Call Vote – Ayes – all. Motion carried 3-0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Stoddard Companies: Review of the PUD Concept Plan for Villas at Shorewood Village Development Requests for Vacant Property Located North of Highway 7 Between Eureka Road and Seamans Drive Planning Director Darling reviewed the application to develop property north of Highway 7 between Eureka Road and Seamans Drive. She stated that they are proposing a Comprehensive Plan amendment, a rezoning and PUD concept plan in order to develop the property with 14 lots for villa style homes. Chair Mangold explained that the Park Commission involvement in this process is simply to make a recommendation to the City Council on whether the Commission is interested in fees or a combination of fees and land from this development. Planning Director Darling noted that the Parks Commission should also discuss the open space and make a recommendation if it should be owned privately or if that should be dedicated for public use. She explained that staff is recommending that the City require fees for park dedication and that the open space by managed and owned by the homeowner’s association. PARK COMMISSION MINUTES TUESDAY, AUGUST 18, 2020 3 PAGE 2 OF Bill Stoddard explained that his goal is to create a development that everyone will be proud of. He stated that he agrees with Planning Director Darling’s recommendations. Planning Director Darling gave an overview of the layout of the cul-de-sac and sidewalk as proposed in the design. She noted that the City Engineer has asked that there be 50 feet of right- of-way in case the intersection of Eureka and Highway 7 is ever closed, sometime in the long distant future, so there will be a potential outlet through this area. Commissioners discussed the pros and cons of the staff recommendation. Mangold moved to recommend the City accept park dedication fees and keep the land in this development private, for the PUD Concept Plan for Villas at Shorewood Village Development for Property Located North of Highway 7 Between Eureka Road and Seamans Drive. Hirner seconded the motion. Roll Call Vote – Ayes – all. Motion carried 3-0. 5. OLD BUSINESS A. Update on Community Garden Park and Recreation Director Grout gave an update on the community gardens and how many gardeners had been return gardeners from last year. She noted that there were a few people interested in gardening at Freeman Park, however they were full so they did move over to the South Shore Community Garden, but have asked to be put on a waiting list for Freeman Park for next year, because it is closer for them. She noted that that she already has 5 people that are interested in Freeman Park for next year and 4 people for the South Shore Community Gardens. She explained the process of sending out letters to the gardeners from this year who get first choice for next year, then they move onto the waiting list before opening up to the general public. Chair Mangold stated that he is very pleased with how much the community gardens are getting used. Commissioner Hirner asked if the garden at Freeman Park has the option of being expanded. Chair Mangold stated that he doesn’t believe it does because there is an underground utility in the area. He noted that there is the ability to expand at South Shore Park and he would support the expansion for next year. Commissioner Gallivan stated that he would agree. Commissioner Hirner asked about the cost of adding a fence around the garden area. Chair Mangold stated that he knows the City had looked into that before but does not have the price memorized. He stated that they did an original fence and then extended it out at some point. Park and Recreation Director Grout noted that the City waited a year before they put the fence around it when it was extended the second time just to see how it worked out. She stated that she doesn’t remember the prices for extending the fencing, but can e-mail it to the Commissioners after the meeting. PARK COMMISSION MINUTES TUESDAY, AUGUST 18, 2020 3 PAGE 3 OF Commissioner Hirner stated that he is in favor of extending the garden area, but would like to plan to put up a fence within a certain period of time so the deer aren’t coming in and eating all the crops. Chair Mangold noted that Public Works prepares the land for the gardens, but noted that fencing would need to be part of the CIP. There was a consensus of the Parks Commission to expand the community garden space at South Shore Park. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Planning Director Darling gave a brief overview of the August 10, 2020 City Council meeting as reflected in the minutes. B. Staff Park and Recreation Director Grout noted that construction on the tennis courts will begin at the end of this month. Chair Mangold asked about the pillars for the pavilion. Planning Director Darling stated that the City was not able to get a contractor to complete the work until September. She explained that it has been very challenging to get quotes for small projects. C. Resignation of Commissioner Vassar and interviews for a replacement Planning Director Darling noted that Commissioner Vassar has resigned from the Parks Commission. She stated that she hopes there will be interviews before the next City Council meeting for a replacement member. She noted that Commissioner Vassar will be missed and has been a long-term valuable member of the Parks Commission. 7. ADJOURN Gallivan moved to adjourn the Park Commission Meeting of August 18, 2020 at 7:35 p.m. Hirner seconded the motion. Roll Call Vote – Ayes – all. Motion carried 3-0.