01-11-21 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JANUARY 11, 2021 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
Oaths of Office
Jennifer Labadie, Mayor
Paula Callies, Council Member
Patrick Johnson, Council Member
A. Roll Call
Mayor Labadie___
Council Member Siakel___
Council Member Johnson___
Council Member Callies___
B. Review Agenda
Attachments
2. CONSENT AGENDA – Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes of December 28, 2020 Minutes
B. Approval of the Verified Claims List Claims List
C. Approval of Pay Equity Report City Clerk/HR Director Memo
Resolution 21-001
D. Council Out-of-State Travel Policy Annual Review City Clerk/HR Director Memo
E. Mileage Rate Reimbursement City Clerk/HR Director Memo
F. Open Book Meeting Date 2021 City Clerk/HR Director Memo
Resolution 21-002
G. Accepting Resignation and Declaring Council Vacancy City Administrator Memo
Resolution 21-003
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. Council Vacancy City Administrator Memo
B. Annual Appointments and Designations for 2021 City Clerk/HR Director Memo
Resolution 21-004
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Fourth Quarter 2020 Investments Report Finance Director Memo
2. Comp Plan Amendment Update Planning Director
A. Mayor and City Council
11. CLOSED SESSION
This closed session is pursuant to Minnesota Statute 13D.05 Subdivision 3(b), attorney-
client privilege, for the purpose of discussing legal considerations relating to ongoing
litigation regarding the enforcement of the city’s zoning regulations.
12. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 28, 2020 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; City
Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director
Rigdon; Planning Director Darling; Director of Public Works Brown; and, City
Engineer Budde
Absent: None
B. Review Agenda
Labadie moved, Johnson seconded, approving the agenda as presented.
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Councilmember Johnson expressed his appreciation for the donations from Bob Newman,
Shorewood Landing and American Legion Post 259.
Johnson moved, Labadie seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of December 14, 2020
B. Approval of the Verified Claims List
C. Approve Arctic Fever Donation from The Pillars of Shorewood Landing, and
American Legion Post 259, Adopting RESOLUTION NO. 20-136, “A
Resolution Accepting Donations to the City of Shorewood 2021 Arctic Fever
Event.”
D. Approve Finance Policies
i. Uniform Guidance and Federal Grants
ii. Purchasing Procurement/Payment of Claims
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
Page 2 of 10
E. Approve Shorewood Community and Event Center Donation from Bob
Newman, Adopting RESOLUTION NO. 20-137, “A Resolution Accepting
Donations to the City of Shorewood – Shorewood Community and Event
Center.”
F. COVID Leave Extension
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
3. MATTERS FROM THE FLOOR
Greg Larson, 25535 Orchard Circle, asked about the intent of the Amlee Road project on tonight’s
agenda.
Mayor Zerby stated that the intent is to review and possibly approve final plans and specifications
and authorize advertisements for bids. Mr. Larson stated that he thought a few months ago that
there was an agreement that neighbors would have a chance to review, comment, and discuss
those plans before final approval. Mayor Zerby suggested that this conversation happen during
the actual agenda item but noted that the information has been communicated numerous times
through e-mail blasts and available on the website for a few weeks.
Mr. Larson stated that the construction website states that it will be discussed tonight, but
according to the agenda it is going to be up for approval which he thinks are two separate things.
Richard Eng, 25170 Glen Road, asked if members of the public would be able to speak during
agenda item regarding Glen Road/Amlee Road/ Manitou Lane. Mayor Zerby stated that it is not
a public hearing, but he is always open to hearing comments from residents about agenda item.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. SLMPD Chief Mike Meehan
South Lake Minnetonka Police Department (SLMPD) Chief Meehan thanked Mayor Zerby for his
service, advice and leadership to the SLMPD. He explained that there is a plaque that has been
made for Mayor Zerby in recognition of his service on the SLMPD Coordinating Committee from
January 2013 through December 2020 that he will have delivered to Mayor Zerby’s home.
Mayor Zerby stated that it has been an honor to service alongside SLMPD Chief Meehan. He
noted that he is pleased with the changes that have been made in the department and the attitude
that Chief Meehan brings to the community every day.
6. PARKS
7. PLANNING
A. Denial of C.U.P. for Fencing
Location: 5730 Club Lane
Applicant: Roger and Roberta Aronson
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
Page 3 of 10
Planning Director Darling gave an overview of the continuation of the request by Roger and
Roberta Aronson for a C.U.P for a fence. She explained that at the December 14, 2020 meeting,
the Council directed staff to provide a resolution denying the request based on the finding that the
taller fence would negatively affect the present and future land uses in the area and may
depreciate the area in which it is proposed. She noted that after the meeting, staff spoke with the
applicant and they did inform them that they would proceed with installation of a fence that
conforms to the regulations and noted that this is currently under construction. She stated that
they had also submitted the consent statements by their neighbors as required by code.
Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 20-130, “A Resolution
Denying a Request for a Conditional Use Permit for a Fence for Property Located at 5730
Club Lane.”
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
8. ENGINEERING/PUBLIC WORKS
A. Approve Final Plans and Specifications and Authorize Advertisement for
Bids for Glen Road/Amlee Road/Manitou Lane Street Project, City Project 18-
08
City Engineer Budde gave a brief presentation outlining the background information of the Glen
Road/Amlee Road/Manitou Lane Street project. He gave an overview of the overall drainage
plans for both the west and east halves of the project area; road widths and the proposal for no
parking alongside one side of the roadway to help ensure that the streets remain passable. He
reviewed the CIP budget and the ongoing right of entry agreements that staff is attempting to
secure. He noted that the tree removal will be handled under a separate contract. He reviewed
the proposed schedule with bids opened in late January 2021; project awarded in February of
2021; construction to begin in April or May of 2021; with construction completed by the end of
August 2021.
Councilmember Siakel asked about the plans for the little pond by the Gideon Woods townhomes
which is part of their HOA. She stated that it looks like the plans are going to increase water flow
into this pond. She asked if there was anything the City needed to be involved with to assist in
maintaining that pond.
City Engineer Budde stated that he has had a number of conversations with Gideon Woods HOA
over the last few months and explained that the city is proposing to expand the pond and provide
a new outlet control structure for that pond. He explained that as part of this process the city
would clean out any sediment that has accumulated which is typically the largest expense to
maintain a pond. He stated that the HOA will still be responsible for the long-term maintenance of
the pond and this would all be memorialized in a right of entry agreement.
Councilmember Johnson asked about the waterflow from Amlee Pond under the LRT and towards
Manitou Park. City Engineer Budde stated that once it crosses to the north side of the Hennepin
County trail, it generally flows within the right of way to the east. He stated that to the east there
is a 12-inch culvert inlet that is owned by Tonka Bay and drains underneath their park system.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
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Richard Eng, 25170 Glen Road, stated that the Council is voting tonight on the final project and
the City has not yet heard back from Hennepin County or the watershed district and asked if that
was standard procedure. He stated that he also has questions about the depth of the new
proposed holding pond at 2560 Glen Road.
City Engineer Budde stated that it will not have any depth because the bio-filtration basin drains
the water down after about twenty-four to forty-eight hours. Mr. Eng asked how this would work
with the existing elevations. City Engineer Budde stated that water will get there with stormwater
piping. He stated that they had done the survey and ran all the calculations and there is grade to
get water to fall back to that area.
Mr. Eng asked about the plans for parking within the cul-de-sacs. City Engineer Budde stated that
typically they would not sign a cul-de-sac for no parking because the entire radius is needed for
vehicles to make a turning movement.
Mr. Eng stated that there appear to be a lot of relocation of power poles which he feels, during a
pandemic when many parents and kids are working from home, is a bad idea because of the
potential for power and internet outages. City Engineer Budde stated that he believes there will
only be two utility poles relocated and most will be staying in the exact same position but may
need to be held by the utility company if there is excavation near the area. He stated that they
are not anticipating any significant power outages.
Mr. Eng asked about the backslope off the edges of the roadways and the way homes will drain.
He expressed concern that homes will have water draining back towards them from the streets.
City Engineer Budde stated that, in general, they have designed the elevation of the roadway and
its associated curb to continue to allow the water to drain from driveways out to the street. He
stated that there are a few spots throughout the project where there will be a low spot where a
catch basin inlet will be installed behind the back of curb but still within the right-of-way.
Mr. Eng expressed continued concern that the street water will backflow towards his home. City
Engineer Budde explained the ratios and clarified that they have looked at every driveway and
their plans show that the curb elevations will be lower than the existing driveway. He stated that
Mr. Eng’s driveway will continue to drain out to the street.
Mr. Eng asked if they have the calculations for the storm sewer inlet within the projects. City
Engineer Budde assured Mr. Eng that they have done all the calculations and stormwater
modeling and have submitted it to the agencies which are in the review process and have been
corresponding back and forth. He stated that they do not necessarily have permits in hand, but
they are not aware of any concerning issues from any of the permitting agencies.
Mr. Eng stated that all three of the holding areas to eventually drain behind Amlee into the natural
marshland. City Engineer Budde stated that is not completely true. He explained that in the
existing condition, most of the development goes in that direction and ends up there with a small
portion along Glen Road that drains to a different stormwater pond and crosses the Hennepin
County rail. He stated that some of the water also goes to the existing wetland along the south
side of Glen near the County road intersection. He noted that the plans reduce the flow in a
hundred-year storm event by about fifty percent for the water that currently drains to the west.
Mr. Eng stated that it has been well documented that the area near 25165 Glen Road can be
anywhere from two to three feet under water. He stated that he has submitted photos to the City
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
Page 5 of 10
and Public Works Director Brown of the area under water. City Engineer Budde explained that
the cul-de-sac will not be under water by two to three feet. He stated that the area that he
assumes Mr. Eng is referring to is an existing infiltration basin that was built by the property owner
and the cul-de-sac is bulging out in that direction but it will not be two feet under water in that
area.
Mr. Eng stated that he has photos from before that infiltration basin was constructed that shows
this area has been under water. Mayor Zerby stated that this area being under water is one of
the reasons why the City is undertaking this project. He stated that the City has hired a firm that
has done many road projects and used their hydro-cad models to be able to properly prepare for
the issues that Mr. Eng is discussing.
Elizabeth Van 24710 Amlee Road, asked if there will be an archeologist on site for work that
happens in the culturally sensitive area. City Engineer Budde stated that they are proposing that
there will be an archeologist on site, monitoring the excavation in that area. He stated that they
have not gotten feedback from the reviewing agencies, but he anticipates that they will want to
see a monitor on site.
Ms. Van stated that her understanding is that the Council can vote to approve this knowing that
they are still waiting to hear back from some agencies, but work would not be able to begin until
the City hears back from the agencies. City Engineer Budde stated that this is correct and they
are just seeking approval of the plan and going out to get pricing for the project. He stated that
they will have to come back, most likely in February, for awarding the contract to the low bidder.
He stated that he is recommending that the project not be awarded to a contractor until the City
has gotten feedback from the reviewing agencies.
Ms. Van asked if one of the agencies was the Minnehaha Creek Watershed District (MCWD).
City Engineer Budde explained that this is correct and explained that the MCWD was finishing up
their internal review. He noted that he had spoken to them earlier today and they told him that
they do not have any significant concerns.
Ms. Van asked if there would be a possibility of the project being tweaked later if the Council
approved it today. City Engineer Budde stated that from time-to-time tweaks will come up but
there will not be any major changes.
Ms. Van asked if there was any expectation that the wetland behind Amlee Road will be flooded
out. City Engineer Budde stated that based off of the modeling, they are showing the water
elevations for the Amlee wetland will slightly decrease.
Debra Rengers 24880 Glen Road, stated that she thought trees that had medallions were the
trees that would come down. Mayor Zerby stated that this is not correct and the medallions were
placed by Davey’s Tree Service and are part of the inventory of all the trees that are in the City
right-of-way. He stated that this explanation was posted to the City website on October 16, 2020.
Ms. Rengers stated that she would like to know why five of her trees are coming down. She
stated that the plans say that the five trees will come down but the fence will be preserved. She
stated the trees are behind the fence, so she does not understand why the trees would need to
come down.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
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City Engineer Budde stated that he can meet with Ms. Rengers to provide her with more detailed
information. Ms. Rengers stated that she would like to discuss this because she taps those trees
to make maple syrup. She stated that her driveway slopes down and she is worried that if the
trees come down that the water will flood into her property. She stated that they have done tiles
both inside and outside of the house to ensure that their basement stays dry and she is now
concerned that this will really alter the flow of the water into her yard. City Engineer Budde stated
that he will go through all of those details with her and encouraged her to call him to discuss this.
Kipp Knutson, 24820 Glen Road, stated that he has a few specific questions that he will contact
City Engineer Budde about, but noted that he also has a few general questions. He asked if there
were any plans for tree replacement.
City Engineer Budde stated that they are anticipating to provide at least two trees to each property
owner that would like them and also, if there are right of entry agreements or other easement
agreements, some of those properties are getting more trees because they are taking additional
trees. He noted that the plan does not specifically show where those trees will go because there
are still some details regarding which trees will completely come out and which ones may just be
impacted. He stated that they will coordinate with property owners to identify where those trees
will go.
Mr. Knutson asked if the species of trees would be the same or similar to what is taken out. City
Engineer Budde stated that they will be similar and noted that the City has a list of ideal trees that
are non-invasive and native to the area.
Mr. Knutson stated that he would hate the colorful maple trees to be taken away and not have
them replaced with something similar. He asked about the retaining wall and what kind of
appearance it would have. City Engineer Budde stated that they are proposing a boulder retaining
wall for a natural look.
Mr. Knutson stated that the plan seems to call for destruction of everything within the construction
limits and asked if that is absolutely necessary. He explained that he has a concrete driveway
that has some coloring and stamping and would prefer that it be disturbed as little as possible.
He stated that it appears as though the plans show about six feet of it will be cut out and replaced.
City Engineer Budde stated that they have done what they can to minimize the destruction and
offered to meet privately with Mr. Knutson to talk through some of the details. He stated that
sometimes there are options to minimize this and it would be a good idea to have Mr. Knutson
help make those decisions so he understand the pros and cons of those decisions.
Mr. Knutson stated that he has a problem with his sewer where the line coming from his house
meets the stub from the City. He stated that it has settled and noted that he had the line televised
and it has settled by at least six inches. He asked if that is something that can be addressed at
the time of the project. He asked if that would be City responsibility or his responsibility. He
stated that he is happy to have a conversation with City Engineer Budde to discuss some of these
things. City Engineer Budde stated that the short answer is that they were not anticipating having
to fix sanitary sewer services, but he would need to look closer at his specific situation. Mr.
Knutson stated that he would be in touch with City Engineer Budde this week.
Mr. Eng asked if the Council would be planning to vote on City water for this project and if so, he
would like to know the total amount of people who have expressed interest in signing up for it.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
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Mayor Zerby stated that typically what the City does is ask for it to be an option in the project so
they understand the costs and then review it at the time the bid is accepted and make the decision
at that time. He stated that it is done typically by resident input.
Ms. Van asked how old the trees will be that will be part of the replacement. City Engineer Budde
stated that they estimate that the replacement trees would be about a two- and one-half inch
caliper and probably six to eight feet tall depending on what species it is.
Wally Piroyan 24845 Glen Road, noted that there appears to be a discrepancy between the
Davey’s report on tree removal and the report authored by City Engineer Budde. He asked for a
tally of how many trees will be coming out on all three streets. City Engineer Budde stated that he
does not have that information, but is happy to follow up with Mr. Piroyan, Council, and staff with
that information.
Mr. Piroyan stated that according to one of the reports it was just a little under 300. He stated
that he feels this number is important and thinks it is important to try to minimize this because this
is one of the oldest neighborhoods in the City. City Engineer Budde noted that he thinks the
report Mr. Piroyan is referring to included Gideon’s Forest when they thought a holding pond may
be located in that area. He reiterated that he will follow up with Mr. Piroyan to give him an accurate
number.
Mr. Piroyan asked about the mitigation from the current flow of water to the proposed plan
because it appears pretty nominal and asked for further details. He stated that as a layman, he
sees very little difference between the current conditions and the proposed condition. City
Engineer Budde stated that the short answer is that the City cannot make it worse for anyone
downstream, so their ultimate goal is not to provide any increase in flow leaving the site in any of
the locations.
Mr. Piroyan asked how the mitigation rates for this project compared to other projects. He
reiterated that these appear to be nominal results and are requiring heavy investment from the
City. City Engineer Budde stated that this is pretty typical. He stated that the City is trying to
address any known water or drainage issues along these corridors. He stated that in order to do
that they need to put in structures or catch basins that help collect the water and ultimately that
water drains away more quickly from the problem areas and gets to the intended locations more
quickly where they can provide adequate rate control. He stated that the other side looks at water
quality and how much the existing water is treated for nutrients or sediment. He stated that every
project is unique and there is not a number that they strive to meet. He stated that the projects
are always a balance between what they need to achieve, what can be achieved reasonably, and
the ultimate benefit downstream.
Mr. Piroyan asked if the trees being removed were calculated with this in mind because trees
absorb a lot of water. City Engineer Budde stated that the current engineering practices, and
indeed the MCWD rules do not account for the number of trees that are existing or removed. He
stated that typically trees, while they do absorb ground water, do not have an immediate impact
on surface water so trees are not included in the calculations.
Mr. Piroyan stated that he would like to know what is meant by aggregate removal. City Engineer
Budde stated that this is probably referring to aggregate driveways. He stated that the areas
within the City right-of-way will be removed and then replaced at the end of the project.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
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Mr. Piroyan asked if the City had identified where the eminent domains would be. City Engineer
Budde stated that the City has negotiated two permanent drainage utility easements for the
project. He stated that everything else within the project will generally be right of entry because
it is either mutually beneficial or has a minimal impact. He stated that he has been meeting with
residents throughout the project to see if they are open to this because this can tweak the design.
Mr. Piroyan reiterated his question about whether the City had identified any other eminent
domains other than the two City Engineer Budde just referenced. Councilmember Siakel stated
that she thinks the phrase “eminent domain” needs to be clarified because the City is not taking
anyone’s property. City Engineer Budde stated that eminent domain is the taking of property and
the City is not going through the eminent domain process. He stated that everything that the City
is pursuing is being done though mutual agreement between the City and the property owners on
an at-will basis.
Mr. Piroyan asked if his understanding was that if the residents said that they did not want any of
their trees touched, the City would do their best not to touch them. City Engineer Budde stated
that if the trees are fully on private property, that would be correct, but noted it can get a little more
complicated if they are on the property line because it is likely that their roots will be impacted.
Mr. Piroyan confirmed that City Engineer Budde was willing to meet with any homeowner in the
area if they have a tree that is in the right of way or on the edge of one. City Engineer Budde
stated that the City has been coordinating with Davey’s Tree Service to identify any residents that
have these questions and are anticipating setting up a meeting with the residents to talk through
the options.
Mr. Piroyan stated that there appear to be quite a few loose ends and issues pertaining to
permitting and would ask that the Council move this decision into January.
Kim Piroyan 24845 Glen Road, asked for clarification on the Davey’s report that was recently
uploaded to the City’s website. She stated that there is a packet that lists Bolton and Menk along
with Davey’s. She stated that this document does show almost 300trees and asked for
clarification on whether these are the proposed trees that will be removed or just the ones in right-
of-way.
City Engineer Budde explained that the packet she is referencing includes the trees that were
north of the Hennepin County rail that he referenced earlier in the meeting. He stated that the
Davey’s inventory looked at the condition or health of the tree and Bolton and Menk looked at it
from the perspective of which trees would be impacted by construction.
Ms. Piroyan stated that she believes the tree inventory shows 75 to 80 percent of the trees are in
good shape. She stated that she is concerned that there are almost 300 trees identified that are
on people’s property and asked why that many need to be removed. She stated that this would
materially change the aesthetics of the street that is well known for its beautiful blanket of trees.
She stated that it sounds as though most of the trees will be going away which will also impact
property values. She stated that the previous plan from around 2017 identified about 100 trees
that would be taken down.
City Engineer Budde stated that he will have to follow up on all the questions related to trees and
noted that he had staff and Davey’s help him pull some of this together. He stated that he will
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
Page 9 of 10
pour through it in more detail and then follow up with everyone on the number of trees that will be
impacted.
Ms. Piroyan implored the Council to consider that this is the time of year when there are not a lot
of people around and noted that many people did not know about this meeting. She stated that
they only found out about it earlier today. Mayor Zerby asked if Ms. Piroyan was on the e-mail list.
Ms. Piroyan stated that she believes that she is on the e-mail list. Mayor Zerby noted that notice
when out on December 18, 2020.
Ms. Piroyan stated that she has only heard of one person on the street that had received that
notification. She stated that she does not feel people have had the chance to really look at the
latest iteration of the plans and implored the Council to give this a little more time so residents
can take a look at this and absorb what will be happening.
Mayor Zerby noted that the plans have been available on the City website for some time. Ms.
Piroyan stated that the most recent plans are not on there and there are tons of details on these
that she has never seen before.
City Administrator Lerud noted that he has counted the red X’s on the most recent tree plan and
there are approximately 112 trees total that are proposed to be removed. Ms. Piroyan stated that
if you look at the Excel spreadsheet, that shows the number closer to 300. City Administrator
Lerud explained that the spreadsheet was just for trees that are on the City owned parcel north
of the rail property. He stated that the City is not proposing to do any work in that location, so
none of those trees will be impacted by this project.
Councilmember Siakel noted that in reference to the cultural mound area, the City just completed
a similar project on Woodside Road which went very well and does not think there were any
complaints. She stated that the City will follow the same process and respect what is there and
contract with the right people so the outcome in this location will also be favorable.
Mayor Zerby stated that he appreciates the work that staff has put into this project.
Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 20-132, “A Resolution
Approving the Plans and Specifications for the Glen Road, Amlee Road, and Manitou Lane
Street and Utility Improvement Project and Authorizing Advertisement of Bids, City Project
18-08.”
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. C.U.P. for 23400 Smithtown Road
Planning Director Darling noted that for the last several Council meetings, the resident at 450
West Lake Street has appeared requesting that the City require the property owner at 23400
Smithtown Road to install a fence along the property line. She stated that the fence has been
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 28, 2020
Page 10 of 10
constructed with a gate that is currently closed. She stated that the resident at 450 West Lake
Street has asked to staff to also enforce other conditions of the 1990 C.U.P. She explained that
staff has researched, as best as possible, the timeline and has concern that some of the
conditions of approval were not fully implemented by the then owner of the property or that
Council. She stated that the reason they may not have been fully implemented could have come
from an attorney general’s formal opinion that C.U.P.s do not expire which means the previous
approval to use the property as a dredging company could have superseded resolution 690. She
referenced some of the things brought up by the resident at 450 West Lake Street and what is
currently in place. She stated that staff is concerned that the conditions would not be enforceable
after thirty years have passed and are recommending no further action now that the fence has
been installed. She stated that they will monitor the site from time to time to ensure that they are
maintaining the fence.
Other
Public Works Director Brown thanked Mayor Zerby for his service to the City.
City Clerk Thone noted that she would miss both Mayor Zerby and Councilmember Sundberg.
City Administrator Lerud reminded the Council that there will be an Economic Development
Authority meeting immediately following the Council meeting.
City Attorney Keane thanked Councilmember Sundberg and Mayor Zerby for their years of service
and endless time commitments. He stated that he has worked with many mayors over the years
and feels that Mayor Zerby stands out as the model for what a mayor should be. He explained
that Mayor Zerby is always organized, prepared, available to residents, and treats everyone
respectfully.
B. Mayor and City Council
Councilmember Siakel commended City Engineer Budde for his work during tonight’s meeting.
She stated that she felt he did a really nice job, was respectful and prepared to answer questions.
Mayor Zerby thanked everyone for their well wishes and noted that he will miss working with
everyone. He stated that he feels the whole team made up of the Council and staff have gotten
a lot done.
11. ADJOURN
Sundberg moved, Zerby seconded, Adjourning the City Council Regular Meeting of
December 28, 2020, at 8:51 P.M.
Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: January 11, 2021
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
66616-66641& ACH 567,335.04
Total Claims $567,335.04
We have also included a payroll summary for the payroll period ending January 3, 2021.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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2C
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Resolution 21-001: Pay Equity Report
Meeting Date: Monday, January 11, 2021
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution 21-001
Policy Consideration: MN State law requires all public jurisdictions such as cities, counties,
and school districts to eliminate any gender-based wage inequities in compensation to submit
reports to Minnesota Management & Budget (MMB). MMB staff assists local government
employers in implementing this law. In 1992, the division began analyzing reports from local
governments to ensure that compliance is achieved and maintained.
Background: Pay Equity is a method of eliminating discrimination against women who are paid
less than men for jobs requiring comparable levels of expertise. This goes beyond the familiar
idea of equal pay for equal work where men and women with the same jobs must be paid
equally. A policy to establish pay equity usually means: 1) that all jobs will be evaluated and
given points according to the level of knowledge and responsibility required to do the job; and 2)
that salary adjustments will be made if it is discovered that women are consistently paid less
than men for jobs with similar points. The City is required to file a report every three years. The
City is required to report the job evaluation method used, the total payroll for the calendar year
just ending, post an official notice of the report informing employees that the Pay Equity
Implementation Report has been filed and is available to employees upon request and that the
report was approved by the governing body and signed by the chief elected official.
Financial or Budget Considerations: None.
Recommendation/Action Requested: Staff respectively requests approval of the 2021 Pay
Equity Report for the City of Shorewood. Motion, Second, and Simple Majority Vote.
Connection to Vision / Mission: Consistency in providing residents quality public service, a
sustainable tax base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-001
A RESOLUTION APPROVING THE PAY EQUITY REPORT
FOR CITY OF SHOREWOOD
WHEREAS, pursuant to Minnesota MN State law requires all public jurisdictions such
as cities, counties, and school districts to eliminate any gender-based wage inequities in
compensation to submit reports to Minnesota Management & Budget (MMB); and
WHEREAS, MMB staff assists local government employers in implementing this law. In
1992, the division began analyzing reports from local governments to ensure that
compliance is achieved and maintained; and
WHEREAS, Pay Equity is a method of eliminating discrimination against women who
are paid less than men for jobs requiring comparable levels of expertise ensuring 1) that
all jobs will be evaluated and given points according to the level of knowledge and
responsibility required to do the job; and 2) that salary adjustments will be made if it is
discovered that women are consistently paid less than men for jobs with similar points;
and
WHEREAS, the City is required to file a report every three years and
1) report the job evaluation method used
2) the total payroll for the calendar year just ending
3) post an official notice of the report informing employees that the Pay Equity
Implementation Report has been filed and is available to employees upon
request
4) the report must be approved by the governing body and signed by the chief
elected official.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
The 2021 Pay Equity Report for the City of Shorewood is approved.
Passed by the City Council of Shorewood, Minnesota this 11th day of January 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
__________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
Title/Subject: Council Out of State Travel Policy Annual Review
2D
Meeting Date: Monday, January 11, 2021
MEETING TYPE
Prepared by: Sandie Thone, City Clerk
Regular Meeting
Reviewed by: Greg Lerud, City Administrator
Background: An Act by the Minnesota Legislature in 2005 imposed an obligation on
th
cities to establish an official travel policy for elected officials. On the 9 day of January
in 2006 Shorewood City Council adopted the attached policy for Out-of-State Travel by
Members of the City Council.
The policy addresses the requirements for the following:
1) When travel outside of the state is appropriate
2) Applicable expense limits
3) Procedures for approval of the travel
The policy is required to be reviewed and voted upon on an annual basis. The council
can choose to approve the attached policy or amend the attached policy. There have
been no amendments made to the Travel Policy since its adoption in 2006.
Recommendation/Action Requested: Staff respectfully recommends the council
review the attached Travel Policy, make amendments if desired and approve the Travel
Policy as is or as amended. Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
OUT OF STATE TRAVEL POLICY FOR MEMBERS OF THE CITY COUNCIL
PURPOSE
The City of Shorewood recognizes that its elected officials may at times receive value
from traveling out of the State for workshops, conferences, events, and other
assignments. This policy sets forth the conditions under which out-of-state travel will be
reimbursed by the City.
GENERAL GUIDELINES
1. The event, workshop, conference, or assignment must be approved in advance
by the City Council at an open meeting and must include an estimate of the cost
of the travel. In evaluating the out-of-state travel request, the Council will
consider the following:
a. Whether the elected official will be receiving training on issues relevant to
the City or his or her role as the mayor or council member.
b. Whether the elected official will be meeting and working with other elected
officials from around the country to exchange ideas on topics of relevance
to the City or on the official roles of elected officials.
c. Whether the elected official will be reviewing a facility or function that is
similar in nature to one that is currently operating at, or under
consideration by, the City where the purpose for the trip is to study the
facility or function to bring back ideas for the consideration of the full
Council.
d. Whether the elected official has been specifically assigned by the Council
to visit another city for the purpose of establishing a goodwill relationship,
such as a “sister city” relationship.
e. Whether the elected official has been specifically assigned by the Council
to testify on behalf of the City at the United States Congress or otherwise
to meet with federal officials on behalf of the City.
f. Whether the City has sufficient funding available in the budget to pay the
cost of the trip.
2. No reimbursement will be made for attendance at events sponsored by or
affiliated with political parties.
3. The City may make payments in advance for airfare, lodging, and registration if
specifically approved by the Council. Otherwise, all payments will be made as
reimbursements to the elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and
incidental costs as follows:
a. Airfare will be reimbursed at coach rate.
b. Mileage will be reimbursed at the IRS rate. If two or more council
members travel by car, only one driver will receive reimbursement. The
City will reimburse for the cost of renting an automobile if necessary, to
conduct City business.
c. Lodging and meal costs are limited to those which are reasonable and
necessary.
d. Receipts are required for lodging, airfare, parking, and meals and should
accompany an expense report form. It is not necessary to have receipts
for public transportation, cabs and tips. The expense report shall be
submitted to the City Clerk or Finance Department for payment.
e. The City will not reimburse for alcoholic beverages, personal telephone
calls, costs associated with the attendance of a family member, rental of
luxury vehicles, meal expenses included in the cost of registration, or
recreational expenses such as golf or tennis.
5. Exceptions to this policy can be made by majority vote of the City Council.
6. This policy shall be reviewed by the City Council at its first meeting in January
each year, and amendments to the policy must be made by Resolution of the
City Council.
Policy adopted on January 9, 2006.
2E
MEETING
TYPE
Regular
City of Shorewood Council Meeting Item
Meeting
Title/Subject: 2021 Mileage Reimbursement Rate
Meeting Date: Monday, January 11, 2021
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Greg Lerud, City Administrator
Background: Minnesota law authorizes public entities to compensate or reimburse their
employees for mileage or to pay a monthly or periodic allowance, but not both.
Pursuant to the Shorewood Personnel Policy the city reimburses employees for mileage
in lieu of providing a monthly or periodic allowance for the use of their own vehicles for
work purposes.
Effective January 1, 2021, the IRS standard mileage rates for the use of a car (vans,
pickups or panel trucks) will be 56 cents per mile for business miles driven, down 1.5
cents from 57.5 cents in 2020. The standard mileage rate for business is based on an
annual study of the fixed and variable costs of operating an automobile.
Staff recommends that the city council adopt the practice of following the IRS standard
mileage rates for reimbursing employee mileage pursuant to the Shorewood Personnel
Policy.
Recommendation/Action Requested: Staff respectfully recommends the council
approve the practice of following the IRS standard mileage rates for employee mileage
reimbursement. Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
Title/Subject: Resolution Setting 2021 Open Book Meeting Date
2F
Meeting Date: Monday, January 11, 2021
MEETING
Prepared by: Sandie Thone, City Clerk/HR Director
TYPE
Reviewed by: Greg Lerud, City Administrator
Regular
Attachments: Resolution
Meeting
Policy Consideration: Pursuant to Minnesota Statute 274.01, Subdivision 1, the
County Assessor must set the date and time for the Local Board of Appeal and
Equalization (LBAE) Meeting.
Background: The City of Shorewood has opted for an Open Book meeting in place of
a Local Board of Appeal and Equalization (LBAE) meeting. Hennepin County, on behalf
of the County Assessor, has proposed the date and time for this meeting of
Wednesday, April 21, 2021 from 3:00 p.m. to 7:00 p.m. We are required to set the date
and confirm with the county in January of each year so that they may prepare the Notice
of Valuation and Classification to the property owners in the city.
The county assessor’s office has made some changes this year to give the property
owners more ways to discuss their property valuations for 2021. This earlier proposed
st
date of Wednesday April 21 from 3:00 PM to 7:00 PM in the City Council Chambers is
one of 9 meetings on 4 different nights. This will not shorten the appeal timeframe for
any property owner. This will be open to any of the property owners in an Open Book
city to attend, and will also allow Shorewood property owners the ability to attend one of
the other meetings scheduled throughout the County. There is no guarantee that this
will be held in person, but the assessor’s office is planning as if it will.
Action Requested: Staff respectfully recommends the city council approve the
attached Resolution Setting the Date and Time for the 2021 Open Book Meeting of
Wednesday, April 21, 2021 from 3:00 p.m. to 7:00 p.m. in the evening. Motion, second
and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-002
A RESOLUTION SETTING THE
2021 OPEN BOOK MEETING
WHEREAS, pursuant to Minnesota Statute 274.01, Subdivision 1, the County Assessor
must set the date and time for the Local Board of Appeal and Equalization (LBAE)
Meeting; and
WHEREAS, the City of Shorewood has opted for an Open Book meeting in place of a
Local Board of Appeal and Equalization (LBAE) meeting; and
WHEREAS, Hennepin County on behalf of the County Assessor has proposed the date
and time for this meeting of Wednesday, April 21, 2021 from 3:00 p.m. to 7:00 p.m. in
the evening; and
WHEREAS, the city is required to set the date and confirm with the county so that they
may prepare the Notice of Valuation and Classification to the property owners in the
city, which will include the date and time for this meeting, in a timely manner.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
The 2020 Open Book Meeting will be held on Wednesday, April 21 from 3:00 p.m. to
7:00 p.m. in the City Hall Chambers located at 5755 Country Club Road in Shorewood,
Minnesota.
Passed by the City Council of Shorewood, Minnesota this 11th day of January 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2G
Title/Subject: Accepting Resignation and Declaring City
Council Vacancy
Meeting Date: January 11, 2021
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Attachments: Letter of Resignation from Jennifer Labadie, Resolution
Background: Jennifer Labadie was elected Mayor during the general election held on
November 2, 2020, requiring that she resign her position as Shorewood City Council
member. She submitted her resignation from her city council position on January 7,
2021. By adopting the attached Resolution, the council accepts her resignation and
declares a vacant position on the city council.
This is the first step in the process of filling the vacancy. The remainder of the process
will be discussed and determined by the City Council later in the agenda.
Recommended Action: Staff recommends adopting the Resolution as presented and
passing by simple majority.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
From:Jennifer Labadie
To:Greg Lerud
Cc:Jennifer Labadie
Subject:OK?
Date:Wednesday, January 6, 2021 1:48:41 PM
To the residents of Shorewood,
On November 3, 2020, I was elected to serve as Shorewood Mayor effective January 1, 2021 -
December 31, 2024. Therefore, I respectfully resign from Shorewood City Council, effective
immediately, so that I may proudly begin my duties as Shorewood Mayor.
I will assist the City of Shorewood with the search for a new councilmember to fill the vacancy
caused by my resignation. After this position has been filled, I will gladly and willingly assist
the new councilmember in any way possible to ensure a smooth and efficient transition.
Thank you Shorewood residents for your support.
Sincerely,
Mayor Jennifer Labadie
City of Shorewood, Minnesota
jlabadie@ci.shorewood.mn.us
(952) 836-8719
http://ci.shorewood.mn.us/
RESOLUTION 21 – 003
A RESOLUTION ACCEPTING RESIGNATION AND DECLARING A VACANCY
WHEREAS, the Shorewood City Council has received Jennifer Labadie’s written
resignation from her City Council position, effective on January 7, 2021; and,
WHEREAS, the resignation was given so she could assume the position of Mayor,
which she was elected to in the 2020 general election,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The Council accepts Jennifer Labadie’s resignation as described above.
2. The Council declares that a vacancy exists on the City Council effective January
11, 2021.
th
Adopted this 11 day of January, 2021.
___________________________
Jennifer Labadie, Mayor
ATTEST
__________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
9A
Title/Subject: Council Vacancy
Meeting Date: January 11, 2021
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Tim Keane, City Attorney
Attachments:
Background: Mayor Labadie submitted the resignation of her City Council position
effective January 7, 2021, and that resignation was accepted by the City Council earlier
in this meeting. This resignation created a vacancy for the remainder of that council
seat’s term of office, ending December 31, 2022. MN state law provides that the city
council make the appointment to fill a vacancy. There is no statutory provision that
specifies the process to fill a vacancy, leaving the City Council broad discretion to
determine the process it wishes to follow to fill the vacancy. The same eligibility
requirements for appointment apply as if the individual were a candidate for that elected
office. Generally, eligible individuals must be a U.S. citizen, resident of the city, a
qualified city voter, and at least 21 years old.
The Council members may establish any legal criteria they want to fill the position. Most
City Councils fill vacancies through an application and a Council interview process.
Candidate applications and interviews are considered public, so it is recommended that
the Council consider interviews during regularly scheduled work sessions. If a special
meeting is needed, staff will make sure the required notice for a special meeting is
posted. The entire council, including the Mayor is eligible to vote on the matter. In the
event of a tie vote, the Mayor makes the appointment.
Options: The City Council has broad discretion on filling the position and staff is
prepared to assist the Council as they deliberate the process.
Next Steps and Timeline: To be determined once the City Council has decided how to
fill the vacant City Council seat.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
Title/Subject: 2021 Annual Appointments
9B
Meeting Date: Monday, January 11, 2021
Prepared by: Sandie Thone, City Clerk/HR Director
MEETING TYPE
Reviewed by: Greg Lerud, City Administrator
Regular Meeting
Attachments: Copy of Resolution 20-006: 2020 Appointments
Draft Resolution 21-004: 2021 Appointments
Advisory and Commission Liaison Expectations and Roles
Background: Minnesota State Statute requires the city council to conduct the following
business at the first annual meeting of the year:
Designate an official newspaper
Appoint an acting mayor from among the councilmembers. The acting mayor
shall perform the duties of the mayor if there is a vacancy in the mayor’s position
or during the mayor’s disability or absence.
Select an official depository for city funds (This must be done within 30 days of
the start of the city’s fiscal year).
In addition, although not required by state statute, many city councils will also do the
following at the first meeting of the year:
Review different council appointments to city boards and commissions.
Review council bylaws and make any needed changes.
Assign committee duties to members.
Approve official bonds that have been filed with the clerk.
Attached you will find Resolution 20-006 which shows the appointments for 2020.
Council shall review and determine the appointments as delineated in the Draft
Resolution 21-004 for 2021 and appoint accordingly.
Recommendation/Action Requested: Staff respectfully recommends the council
review the attached 2020 Appointments and the Advisory and Commission Liaison
Expectations and Roles and designate 2021 Appointments as Appropriate in the Draft
Resolution and any others as necessary.
Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a healthy environment, a variety of attractive amenities, a sustainable
tax base and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.uscityhall@ci.shorewood.mn.us
EXPECTATIONS AND ROLES
OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND
COMMISSION LIAISONS TO CITY COUNCIL
TheShorewoodCityCouncilwantstofostergoodandthoroughtwo-waycommunication
withits advisorycommissionsandcommittees. Formanyyearsthiscommunicationhas
beenperformed throughtheroleofliaisons.
Whatisaliaison? Onedictionarydefinesit asfollows:
Liaison-(1) Communicationbetweendifferentofficesorunitsofanorganization. (2) A
channelormeansofcommunication: HeservedasthePresident'sliaisonwithCongress.
Thefollowingpointsareintendedtobeaguide—expectationsofetiquette,ifyouwill—
thatwill fosterproductiveandrespectfulliaisonrelationships.
CityCouncilLiaisonstoCommissionsandCommittees
TheCityCouncilhascreatedadvisorycommissionsandcommitteesinordertostudyand
make recommendationsaboutacourseofactionthattheCityCouncilshouldtakeorpursue.
onthecommissionorcommitteeshouldbeprovidinginformedrecommendationsto
Persons
and freefrombiasorinfluencefromtheCouncil.
theCouncil,
Accordingly,theCouncilliaisonshould:
Respecttheprerogativesofthecommission/committee, andappreciatetheseparationof
roles betweenthecommission/committee andtheCouncil.
Refrainfromactiveordirectparticipationinthedeliberationsofthe
commission/committee.
BewillingtoprovideaperspectiveoftheCouncil(andnotofoneself)onaparticular
matter underconsideration.
Askthecommission/committee toaddressissuesorpointsofparticularinteresttothe
Council(andagain,notofoneself).
be
Informthecommission/committee ofrecentCityCouncilactionsorbusiness,asmay
relevantorofinterest.
Be able to ask technical questions about the subject/material that would otherwise have to be
asked during a council meeting.
EXPECTATIONS AND ROLES OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND COMMISSION LIAISONS TO CITY COUNCIL
November 2003
Page 2
Commission/Committee Liaisons to City Council
Persons serving asliaisons at City Council meetings have an opportunity to inform the Council and the public
of the activities of their commission or committee. It is expected that the liaison will be a participant during
the Council meeting, and accordingly the liaison will have “a place at the table”.
In ordertobeaneffectivecontributortotheCouncilbusiness,liaisonsshould:
Provideabriefoverviewofthecommission/committee activitiesfollowingtheirown
meeting(s)from"thetable",ratherthanfromthepodium.
Notreviewtheminutesoftheirlastmeeting(s),butratherhighlightmattersotherthan
those thatmaybeontheCouncil's agendathatevening.
SpeaktoindividualagendaitemsduringtheCouncilmeetingthathavebeenreviewedby
the commission/committee. AppearatanyCouncilmeetingwhensuchitemsare
scheduledontheagenda.
ProvidetheCouncilwithasummaryoftheactionbythecommission/committee, andrelate
theminorityposition(s)statedduringitsdiscussionofthematter.
ThoseseatedaroundtheCouncilandstafftablesareexpectedtobeattentiveandrespectfully
listeningwhileliaisonsaregivingreportsoftheircommission/committee activities.
Reviewed Jan. 2016
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-004
A RESOLUTION DESIGNATING 2021 ANNUAL APPOINTMENTS
TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD
WHEREAS, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the
beginning of each year; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
1. That the following persons are appointed to the following offices and
positions:
Acting Mayor: __________________________
Council Rep/Park Commission Liaison:
January – June 2021: __________________________
July – December 2021: __________________________
Council Rep/Planning Commission Liaison:
January – June 2021: __________________________
July – December 2021: __________________________
Council Liaison to SCEC __________________________
Metro Cities & League of MN Cities: __________________________
Alternate AMM & LMC: __________________________
Lake Minnetonka Communications Commission: __________________________
Alternate LMCC: __________________________
Minnetonka Family Collaborative Council: __________________________
South Lake Minnetonka PD Coordinating Committee: Mayor Labadie____________
Alternate SLMPD CC: __________________________
Excelsior Fire District Board Member: __________________________
Alternate EFD Board Member: __________________________
Personnel Committee: __________________________
Weed Inspector: Mayor Labadie-per State Statute
Assistant Weed Inspector: _________________________
Electronic Funds Transfer Authority: Joe Rigdon, Michelle Nguyen,
Greg Lerud
2. That the following other appointments are made:
City Attorney: Timothy J. Keane, Kutak Rock LLP
City Prosecutor: Ken Potts____________________
LMCC Representative: Tom Lesser__________________
MCE Representative: Tad Shaw___________________
3. Official Depositories: Alerus Bank, 4M Fund and other__
Depositories as necessary
4. Official Newspaper: Sun Sailor (and Laker Pioneer News as
applicable)
5. That the Blanket Bond (Official Bonds) is approved.
6. In absence of the City Clerk, the City Administrator is authorized to sign
contracts on behalf of the City.
That such appointments shall take effect on the date hereof and shall continue for the
remainder of the year or until such time as a successor is appointed by the City Council.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11 day of
January 2021.
__________________________
Jennifer Labadie, Mayor
ATTEST:
________________________________
Sandie Thone, City Clerk
304
-
0.0%0.0%9.0%
(0.00)
61.4%29.6%
100.0%1.410%
12/31/20
8,862,918.334,275,087.531,293,926.25
14,431,932.11
288
-
0.0%0.0%
(0.00)
66.1%22.7%11.2%
100.0%1.810%
11/30/20
9,538,762.243,279,754.521,610,988.05
14,429,504.81
301
-
0.0%0.0%
(0.00)
64.1%22.8%13.1%
100.0%1.780%
10/31/20
9,254,020.113,283,276.711,894,162.30
14,431,459.12
283
-
0.0%0.0%
(0.00)
64.8%22.9%12.3%
100.0%1.950%
09/30/20
9,994,973.233,532,686.561,898,371.30
15,426,031.09
317
-
0.0%0.0%
(0.00)
61.3%24.5%14.2%
100.0%2.059%
08/31/20
9,452,325.973,780,630.642,181,944.85
15,414,901.46
348
-
0.0%0.0%
(0.00)
25.8%47.0%27.1%
100.0%2.075%
07/31/20
2,080,531.853,783,445.262,185,155.008,049,132.11
379
-
0.0%0.0%
(0.00)
25.8%47.0%27.2%
100.0%2.088%
06/30/20
2,077,147.523,785,092.942,187,879.208,050,119.66
436
-
0.0%0.0%
(0.00)
16.2%49.0%34.9%
100.0%2.215%
05/31/20
1,299,926.933,937,286.432,801,872.958,039,086.31
449
-
0.0%0.0%
(0.00)
12.9%49.0%38.1%
100.0%2.222%
04/30/20
1,037,273.883,926,416.463,056,850.508,020,540.84
461
-
9.7%0.0%0.0%
(0.00)
52.0%38.3%
100.0%2.229%
777,863.32
03/31/20
4,150,797.423,061,266.647,989,927.38
434
-
0.0%0.0%
(0.00)
17.6%51.7%30.6%
100.0%2.323%
02/28/20
1,578,546.874,640,489.352,748,239.638,967,275.85
443
-
0.0%5.6%
14.5%49.2%30.8%
100.0%2.349%
500,064.99
01/31/20
1,290,896.364,384,539.332,742,838.958,918,339.63
459
-
0.0%5.6%
11.6%52.0%30.8%
100.0%2.350%
499,761.00
12/31/19
1,036,026.994,632,175.042,742,687.528,910,650.55
4M FundBrokered Money MarketsBrokered Certificates of DepositGovernment Agency SecuritiesMunicipal Bonds4M FundBrokered Money MarketsBrokered Certificates of DepositGovernment Agency
SecuritiesMunicipal Bonds
City of ShorewoodInvestments Summary2019-2020
Allocation ($)Allocation (%)Weighted Average Portfolio YieldWeighted Average Portfolio Maturity (Days)