Loading...
030921 Park Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 9, 2021 7:00 PM Due to the Centers for Disease Control's recommendation limiting the number of people present at a meeting, and pursuant to MN Statute §13D.02, the Shorewood Parks Commission meetings will be held by electronic means. For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current meeting for the meeting link. Contact the city at 952.960.7900 during regular business hours with questions. For link issues at meeting time, call 952.960.7906. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Hirner____ Gallivan____ Schmid____ Tauer____ Heinz____ Council Liaison Siakel____ B. Introduction of New Park Commissioners Samantha Tauer and James Heinz C. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes from February 9, 2021 – (Att.-#2A) 3. MATTERS FROM THE FLOOR (This portion of the meeting allows members of the public the opportunity to bring up items that are not on the agenda. Each speaker has a maximum of three minutes to present their topic. Multiple speakers may not bring up the same points. No decisions would be made on the topic at the meeting except that the item may be deferred to staff or the City Council for more information.) 4. NEW BUSINESS A Elect Chair and Vice Chair – (Att.-#4A) B. Update on Summer Programs – (Att.-#4B) 5. OLD BUSINESS A. Silverwood Park Playground – (Att.-#5A) B. Update on Badger Park Grand Opening – (Att.-#5B) C. Review 2021 Work Program – (Att.-#5C) 6. STAFF AND LIAISON REPORTS/UPDATES A. City Council B. Staff Freeman Park Forest Restoration ECP grant award Update on Badger Park Trail Restoration 7. ADJOURN Liaison for City Council Meeting on March 22 is Commissioner Schmid #2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 9, 2021 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:13 p.m. A. Roll Call Present: Chair Mangold, Commissioners Schmid, Garske (arrived at 7:17 p.m.), Hirner (arrived at 7:18 p.m.), and Gallivan; Planning Director Darling, Parks Director Grout Absent: None B. Review Agenda Gallivan moved to approve the agenda as written. Schmid seconded the motion. Roll Call Vote – Ayes all. Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 8, 2020 Mangold moved to approve the minutes of the December 8, 2020 meeting as written. Schmid seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. B. Park and Planning Joint Meeting Minutes from January 12, 2021 Gallivan moved to approve the minutes of the Park and Planning Joint Meeting Minutes from January 12, 2021 meeting as written. Mangold seconded the motion. Roll Call Vote: Ayes – all. Motion carried 3-0. 3. MATTERS FROM THE FLOOR Dustin Maddy, 26005 Smithtown Lane, stated that he would like to bring up the issue of dog leashes in the City parks. He stated that he has noticed a steep increase in leash-less dogs in Freeman Park. He stated that most dogs seem to be under control by their owner, however he does not want to see the City have laws that it does not enforce. He gave the example of the fire lane situation where it has not been enforced and now some people think that the law does not apply to them because they have been breaking the law for so long. He stated that the City ordinance is clear that dogs should be on leashes no greater than six feet, but he does not believe that the park has much, if any, signage and asked the Park Commission to consider erecting signs or find ways to enforce this issue. Chair Mangold asked Planning Director Darling is there were any signs in Freeman Park reminding people of the leash requirement. He stated that he would like to know if the City has an enforcement issue, a signage issue, or both. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 2 OF 5 Planning Director Darling stated that she believes it is a little of both. She stated that it may be a case of the people who are most likely to have their dogs off the leash at the park are the ones who are also most likely not to pay attention to the signs. She noted that there are signs that refer to cleaning up after your dog but acknowledged that those are also ignored. She stated that enforcement of this rule is done by the police department and not the City. She stated that if people do see off-leash dogs they should call 911. 4. NEW BUSINESS A. Concession Agreement Chair Mangold stated that Russ Withum has provided concessions services at Eddy Station since 2005. Park and Recreation Director Grout noted that due to health concerns, Mr. Withum’s son, Derek, will be more or less running the concession stand with help from Russ. She explained that the contract is identical to those of the past. Hirner moved to recommend approval of the 2021 Concession Operation Agreement, as presented. Gallivan seconded the motion. Motion carried 5-0. B. Liaisons to City Council Meetings March 22, 2021 – Commissioner Schmid April 26, 2021 – Commissioner Gallivan 5. OLD BUSINESS A. Grand Opening for Badger Park Park and Recreation Director Grout stated that she would suggest the Grand Opening be held on June 16, 2021 from 6:00 – 8:00 p.m. She stated that she had spoken with the people in charge of tennis and pickle ball about the possibility of doing some sort of demo that evening and had also contacted some food trucks about the possibility of being involved in the celebration. Commissioner Schmid asked if the event with the food trucks could be held with the current restrictions. Park and Recreation Director Grout stated that it is all COVID dependent and if the same restrictions that are in place now, the food trucks would not be able to participate and the number of total attendees would need to be limited. She noted that once the date and time is actually decided on, she can contact other entities such as the Police Department and the Fire Department. Chair Mangold stated that he thinks that is a great date choice because it is in the middle of the week and about a week after school finishes for the year. He asked how confident the City is that everything with the tennis court will be completed in the spring and be ready for this event. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 3 OF 5 Planning Director Darling stated that in order to put the surface on the courts, the overnight temperatures have to be at least 50 degrees. She stated that if winter extends late into the spring, there may be an issue. Commissioner Gallivan stated that the Commission could pick a date now to hold but asked when the point would be with the various vendors that the City cannot cancel because of commitments to them. Park and Recreation Director Grout stated that one of the food trucks had a deadline of 30 days prior to the event. She stated that the City will want to advertise the event in the main newsletter which goes out in April, so the decision would have to be made by March. Commissioner Hirner stated that if there is any question about the June date at all, he believes it should just be pushed to July and that way all the details can be locked into place and not have to worry about changing the plans. Chair Mangold stated that while he loves the idea of holding the event one week after school, he is worried about the contractor being able to finish the tennis court in time and would agree a delayed date may be better. Park and Recreation Director Grout noted that many people go on vacations in July. Commissioner Garske reviewed average temperatures for the months of April and May. Chair Mangold asked how the Commission felt about pushing the event into the fall so there were no concerns about completion or vacations. Commissioner Hirner suggested just bumping the event to later in the month of June. Commissioner Garske stated that he likes the idea of keeping it in June. Commissioner Gallivan stated that he would support the idea of pushing it back a week to give the contractor some wiggle room with the temperatures and keep the event in the month of June. Commissioner Hirner asked if the City could inform the contractor of the date of the event and so they prioritize our project first. Planning Director Darling stated that she can communicate that to the contractor but believes the City is already scheduled to be one of their first projects. Following discussion, the Commission decided to schedule the grand opening for June 16, 2021 between 6 and 8 p.m. Chair Mangold asked that Park and Recreation Director Grout also contact the lacrosse and football associations regarding this event. Commissioner Hirner stated that he would suggest finding food trucks that will not put a huge minimum requirement before they commit. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 4 OF 5 Planning Director Darling noted that there has been some trail break up and she has the contractor coming back up to correct the area on the east side of the lacrosse field. B. Silverwood Park Playground Planning Director Darling reviewed the options from the consultant and noted that one of the options is a playground that is ready to go because someone else that had ordered it but will not be using it. She stated that it is a lower cost but does not have as much shade as the Commission was hoping for. She reviewed the costs and ages for the existing equipment. She explained that the second option is one that is custom created for Silverwood Park and includes two playground structures, musical instruments, a new swing set, and custom slides. She reviewed the pricing for the custom design and some other freestanding equipment that could also be added. Commissioner Gallivan asked what was in the Capital Improvement Program for the Silverwood Park playground equipment. Planning Director Darling stated that there is $240,000 in the CIP for the playground and the slides. She reviewed some of the site work that will need to be completed that will use some of the budget and noted that she believes that the $220,000 option from the contractor may be cutting it a bit too close to cover the site work in addition to the equipment and installation costs. Commissioner Gallivan asked what the total cost ended up being for the Badger Park playground equipment. Planning Director Darling stated that she believes it was about $150,000. Commissioner Hirner stated that he believes the structure for the younger children is very important for this park. The Commission discussed park equipment and surface material options. The Commission came to a consensus of retaining the proposed structure for ages 2-5, retain musical instruments, use mulch for the bottom of the slides, and putting in additional swings. They also came to the consensus that the main structure for the older children is too big for this location. The Commission gave some general directions and ideas of ways that the larger structure could be revised to be more appropriate for this park. They suggested asking the vendor for some ideas and recommendation to both reduce costs and size of this structure. They discussed whether additional slides were needed if there is a hillside slide. The Commission discussed the need to inspect the quality of the existing asphalt path and the paver edging to consider those factors in the overall budget. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Planning Director Darling gave an overview of the February 8, 2021 City Council meeting as outlined in the minutes. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 9, 2021 PAGE 5 OF 5 B. Staff Planning Director Darling stated that rather than a staff update, she noted that this is Chair Mangold’s last meeting and asked if he would like to comment. Chair Mangold stated that he had served on the Commission for eight years and wanted to wish the Commission his best. He stated that he was open to being contacted if the Commission ever had any questions. 7. ADJOURN Mangold moved to adjourn the Park Commission Meeting of February 9, 2021 at 8:50 p.m. Hirner seconded the motion. Roll Call Vote – Ayes – all. Motion carried 5-0. 4A CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 9, 2021 Re: Elect Chair and Vice Chair The Park Commission Chair and Vice Chair are one-year terms. At Tuesday night’s meeting the Park Commission will need to appoint a Park Chair and Vice Chair. These positions will be effective through February 28, 2022. Previous Chair: Justin Mangold Previous Vice-Chair: Mike Hirner For 2021: Chair: Vice-Chair: 4B CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 9, 2021 Re: Update on Summer Programs Staff has been working on summer programs. This year has been somewhat challenging with COVID. Due to COVID, the following off-site programs are cancelled this summer:  Zoomobile  Excelsior Library  Pollinate MN  Science Explorers  Orienteering These programs will be offered: To start the summer off there is the Step To It Challenge for residents. Step To It is for the month of May. It is a fun, free, four-week program that encourages people of all ages and abilities to become more active. You can visit the website at steptoit.org. Registration begins April 1. Freeman Park: Minnetonka Community Ed will be offering their summer camp again on Tuesdays and Thursdays from 9 am – Noon at Freeman Park. The program is from June 15 to August 5. Music in the Park – Shalo Lee Band will be playing again this year on July 22 from 6:30-8:00 pm. Movie in the Park – TBD – Last year Movie in the Park took place the last Friday in August. The last Friday in August again would be August 27, although other dates could be eligible. ª!3132!DUNH-!Jod/!Bmm!Sjhiut!Sftfswfe/ª!3132!XCFJ!!HPE\[JMMB!UN!'!ª!Upip!Dp/-!Mue/ª!3132!EsfbnXpslt!Bojnbujpo!M/M/D/!Bmm!Sjhiut!Sftfswfe/ª!3132!Ejtofz!Foufsqsjtft!Jod/ ª!3132!Qbsbnpvou!Qjduvsftª!3132!Ejtofz!Foufsqsjtft!Jod/ª!3132!Vojwfstbm!Tuvejpt!boe!Tupszufmmfs!Ejtusjcvujpo!Dp/-!MMD/!Bmm!Sjhiut!Sftfswfe/ª!3132!Ejtofz!Foufsqsjtft!Jod/ª!3132!Mjpot!Hbuf!Gjmnt!Jod/!b oe!NSD!JJ!Ejtusjcvujpo!Dpnqboz!MQ/!Bmm!Sjhiut!Sftfswfe/ 3132!Nfusp.Hpmexzo.Nbzfs!Qjduvsft!Jod/!!BMM!SJHIUT!SFTFSWFE ª!3132!VOJWFSTBM!TUVEJPT!boe!Tibohibj!Qfbsm!Tuvejp!Gjmn!boe!Ufmfwjtjpo!Ufdiopmphz!Dp/!Bmm!Sjhiut!Sftfswfe/ª!3132!Ejtofz0Qjybsª!3132!DUNH-!J od/!Bmm!Sjhiut!Sftfswfe/ª!3132!Qbsbnpvou!Qjduvsft ª!3132!Vojwfstbm!Djuz!Tuvejpt!Qspevdujpot!MMMQ/!Bmm!Sjhiut!Sftfswfe/ª!3132!Ejtofz0Qjybsª!3132!DUNH-!Jod/!Bmm!Sjhiut!Sftfswfe/ª!3132!Nbswfmª!3132!Vojwfstbm!Djuz!Tuvejpt!Qspevdujpot!MMMQ/!Bmm!Sjhiut!Sf tfswfe/ ª!3132!Ejtofz!Foufsqsjtft!Jod/ª!3132!Xbsofs!Cspt/!Fou/!Bmm!sjhiut!sftfswfe/ª!3132!Qbsbnpvou!Qjduvsftª!Bnb{po!Tuvejptª!3132!Njexbz!Jtmboe!Qspevdujpot-!MMD/!Bmm!Sjhiut!Sftfswfe/ ! ! ! Ifsf!bsf!tpnf!pg!pvs!Foufsubjo!boe!fohbhf!zpvs!dpnnvojuz!bmm!zfbs!mpoh!xjui!uiftf!sfdfou!sfmfbtft!pvs!dvtupnfst!lffq!dpnjoh!cbdl!up" ª!3132!Qbsbnpvou!Qjduvsftª!Dpmvncjb!Qjduvsft!Joevtusjft-!Jod/ ! SVNCMF UIF!SVOBXBZ QFUFS!SBCCJU!3;! ª!3132!Nbswfmª!3132!Xbsofs!Cspt/!Fou/!Bmm!sjhiut!sftfswfe/ BOUJDJQBUFE!KVOF CMBDL!XJEPX UPN!BOE!KFSSZ ª!3132!XCFJ!UN!'!ª!ED!Dpnjdtª!3132!EsfbnXpslt!Bojnbujpo!M/M/D/!!Bmm!Sjhiut!Sftfswfe ! ! XPOEFS! B!OFX!BHF XPNBO!2:95 BOUJDJQBUFE!BQSJM! BOUJDJQBUFE!NBSDI uifz!jotqjsf!zpvs!3132!qmboojoh/!Qmfbtf!sfbdi!pvu!up!zpvs!Bddpvou!ifmq!xjui!qsphsbnnjoh/ 5A CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Marie Darling, Planning Director Meeting Date: March 9, 2021 Re: Silverwood Park Playground Redux At the last meeting, the Park Commission asked staff to reduce the cost of the playground by a minimum of $30,000 and to make specific changes to the equipment: 1) replace the double slide with a single slide, 2) remove one slide and move over the climbing apparatus to the slide location, 3) remove one of the center platforms and 4) add another swing. The modified plans, renderings, and quotes are attached, with one exception. The consultant missed the replacement of the double slide for the single, which would reduce the cost by another roughly $3,800. The wear mats are also optional and would reduce the cost by another $3,000. Removal of these items will also reduce the freight and install costs. The equipment reduction also reduced the safety zone and the applicant added in a duck rider toy. The swing set price changed as the installers changed the proposal to a single post so that they could add one a tot swing, for a total of five swings instead of four and that reduced the price. The price changes are compared here: Item Previous New Structure Ages 2-5 $31,105 $31,105 Structure ages 5-12 (with owner’s kit) $76,940 $59,766* Music $11,867 $11,867 Swings $6,026 $4,785 Hillside Slides $22,732 $22,732 EWF Surface plus geotextile roll $5,729 $7,417 Opt. PIP Rubber Surf. $12,450 (slides only) Opt. PIP Rubber Suft. $91,465 (swings/structure) Added Duck Rider (could substitute another piece) $967 Removal of old equipment/install $50,730 $49,277 Wear Mats $2,940 0 Freight $9,715 $9,296 Total $217,784 $197,212 *Includes substitution of single slide for double slide. Discussion Points: Are further reductions needed to the playstructure? Dominance of drums, swap the concert trio for other musical instruments? Color theme Public involvement Here’s the link to the color wizard: https://www.gametime.com/color-wizard Attachments: Revised 3-D Renderings Revised Site Plans Quotes Color Themes Previous 3-D Rendering Please Initial & Sign the Final Top View: Silverwood Park Shorewood, Minnesota P.O. Box 27328, Golden Valley, MN 55427Fax 763-546-5050E-Mail info@mnwiplay.com 763-546-7787 1-800-622-5425 Revised Plan THIS PLAN REQUIRES A FINISHED GRADE RESOLUTION Sold & Distributed By: Mfg. By: Revised Quote Revised Plan PREVIOUS QUOTE Previous Quote Please Initial & Sign the Final Top View: Silverwood Park Shorewood, Minnesota P.O. Box 27328, Golden Valley, MN 55427Fax 763-546-5050E-Mail info@mnwiplay.com 763-546-7787 1-800-622-5425 PREVIOUS PLAN THIS PLAN REQUIRES A FINISHED GRADE RESOLUTION Sold & Distributed By: Mfg. By: 5B CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 9, 2021 Re: Update on Badger Park Grand Opening The Park Commission at their February meeting asked staff to reach out to Clear Springs Elementary to see what food trucks they have used for their events. The Park Commission also was also asked to check on the status of the tennis courts to see if they would be done by June. The tennis courts are anticipated to be completed mid-May, weather dependent and we have language stipulating this in the contract. Consequently, we should be one of the first completed when temperatures allow. Food Trucks: Tot Boss – Shorewood is out of their service area. Joey Nova’s – They said they would be interested in participating. Taste of Target Field – Their truck is furloughed due to COVID. They have not decided if they will be operating this year. They are hoping to decide shortly and will let us know. Kona Ice –Shaved ice truck (healthier version). Their payment options are: Option 1: The park will pay for attendees with a guaranteed $175.00 an hour minimum. They will keep a running tally of the cups they hand out, and the park will pay for the cost of the cups, or minimum, whichever is higher. Cup sizes available are. Classic 12oz. $3.00 per King 16oz. $4.00 per Color Change Collectible 16oz. $5.00 per Kowabunga Collectible 22oz. $6.00 per They can offer all sizes, or a selection of our choosing. Option 2: Unlimited package. Guests would have access to unlimited servings of Konas for the duration of event. This is priced at $400.00 per hour. They use a 9oz. Serving with this package, to allow guests to sample more varieties of Konas. Option 3: Guest will pay for their own treats. The park agrees to a $175.00 an hour minimum and would pay the difference at the end if they do not exceed their minimum. Option 4: Or, if the park is willing to give them desert exclusivity for the event, they would waive the minimum. Adele’s and Big Mikes have also been contacted and awaiting a response from them. Activities Staff also reached out to Frankenstein Creations, Kid Power with Rachael (she is not available that day) and Will Hale. Frankenstein Creations (frankensteincreations.com) would be available to walk around and do balloon twisting for kids. Their fee is $120/hour or $240 for two hours. Will Hale offers exciting concerts for kids and families, preschools, elementary schools, parks and recreation, concert series, festivals, community events, churches, libraries, private parties, and any kid friendly event! His fee is $450 for 45 minutes. You can visit his website at https://willhale.com/ The following have agreed to participate in the grand opening: Dan Carlson Tennis is interested in doing a tennis carnival for kids and include a doubles exhibition for kids and adults Catherine Turner will be doing pickleball demonstrations South Lake Police Department will be present Minnetonka Football Association will be doing a demo. They will use half the field and if lacrosse participates, they will use the other half. After review and discuss the Park Commission will need to decide if they would like to move forward and have the following entertainment at the event: Frankenstein Creations Will Hale Joey Nova’s Kona Ice – determine which option to go with. 5C CITY OF SHOREWOOD 5755 Country Club Road  Shorewood, Minnesota 55331  952-960-7900 www.ci.shorewood.mn.us  cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout, Park & Rec Director Meeting Date: March 9, 2021 Re: Review 2021 Work Program At the December park meeting the commissioners discussed the 2021 work program and meeting schedule and asked that it be brought back to the March meeting for review and further discussion. The items listed below, are items that were asked to be added to the work program at the December meeting:  Park opportunities in the area south of Galpin Lake/South of Highway 7  Park Tours  Freeman Park long term/playground equipment/CIP  Southshore Park – what do we want to see at this park Please review the attached work program and determine if there are other items that you would like to see added for discussion at future meetings.