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021483 CC Reg AgP ~ . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, FEBRUARY 14, 1983 CITY COUNCIL CHAMBER 5755 COUNTRY CLUB RD. 5:30 P.M. TO 7:30 P.M. AGENDA Shaw Leonardo Stover Mayor Rascop Haugen )' 1\\7 ~. , \. ~~ -1L CALL TO ORDER: A. Pledge of Allegiance and Prayer B. Roll Call 1. APPROVAL OF MINUTES: A. Regular Meeting - January 24, 1983 B. Special Meeting - January 31, 1983 [attachment #la] [attachment #lb] 2. MATTERS FROM THE FLOOR: A. B. 3. APPROVAL OF LICENSE APPLICATION: A. Howards Point Marina - Dock Permit B. Cigarette Licenses 4. COUNCIL'S REVIEW,OF TAX. FORFEIT PROPERTIES: [attachment #4] 5. REVIEW OF PROPOSED ORDINANCES: A. An Ordinance regulating conduct in City Parks and recreation areas - Second Reading: [attachment #5] 6. ORGANIZATIONAL APPOINTMENTS: A. Appointment to Planning Area #4 - Citizen Advisory Commission (Robert Mc Dougal) B. Appointment of Auditors for year 1983: [attachment #6a - Long, Fruehling, & Assoc] [attachment #6b - Matthias, Roebke, & Maiser] [attachment #6c - .George M. Hansen Co.] J C. Appointment of Attorney - 1983: D. Appointment to: Hennepin County Railroad Authority Southwest Corridor ~ . REGULAR COUNCIL AGENDA - 2 - . FEBRUARY 14, 1983 7. PLANNING COMMISSION REPORT: A. 8. PARK COMMISSION REPORT: A. 9. ATTORNEY'S REPORT: A. Resolution of Denial: Mr. Jack Hunner's variance request, 20625 Radisson Inn Road [attachment #9a] B. Report on City Hall Litigation 10. ENGINEER'S REPORT: A. Review and approval of Pay Voucher #3, Amesbury Back-up well: [attachment #lOa] 11. ADMINISTRATIVE REPORT A. Special meeting - Finance Director interviews 12. MAYOR'S REPORT: A. 13. COUNCIL'S REPORT: A. B. C. 14. MATTER FROM THE FLOOR: 15. APPROVAL OF CLAIMS AND ADJOURNMENT: . . CITY OF SHOREWOOD REGULAR COUNCIL MEETING MONDAY, JANUARY 24, 1983 C0UNCIL CHAMBERS 5755 COUNTRY CLUB RD. SHOREWOOD, MN 7:30 PM M I NUT E S CALL TO ORDER The regular meeting of the Shorewood City Council was called to order by Mayor Rascop at 7:30 P.M., Monday, January 24, 1983 in the Council Chambers. PLEDGE OF ALLEGIANCE AND PRAYER The meeting opened with the Pledge of Allegiance and a Prayer. ROLL CALL Present: Mayor Rascop, Councilmembers Haugen, Shaw, Stover and Leonardo arrived at 7:45 P.M. Staff: Attorney Larson, Engineer Mittelsteadt, Administrator Uhrhammer and Clerk Kennelly SERVICE AWARD An award was presented by Mayor Rascop to Robert Gagne in appreciation of his service as a prior Councilman and Planning Commission member. APPROVAL OF MINUTES Haugen moved, seconded by Rascop to approve the minutes of the Council meeting of January 10, 1983 as corrected. Motion carried unanimously. CONTINUATION OF PUBLIC HEARING - Jack Bunner - Variance request Mr. Hunner of 20625 Radisson Inn Road and his attorney Jim Robinson appeared before the Council requesting a variance for building. They reviewed the Plannerts Report citing various disagreements with his report. Mr. Robinson felt that his request should be granted on a hardship condition, he then listed various reasons for granting the variance due to hardship. Comment from Mr. Wrede, neighborhood, he supports Mr. Hunner's request and feels that it would be an improvement for the area. Council discussed this request at length. Haugen moved, seconded by Shaw, to instruct the attorney to prepare a Resolution of denial of the variance request and return to the Council at the next Council meeting. Roll call vote - 5 ayes. Motion unanimously denied. Leonardo requested further review of this area of the new Zoning Ordinance to allow some flexibility. I f REGULAR COUNCIL MEETING - 2 - e JANUARY 24, 1983 e DOCK LICENSE APPROVAL - Shorewood Yacht Club Mr. Cross was present to request 125 slips for the 1983 dock permit. This is an increase over his permit for 80 slips previously granted. Council reviewed the 1975 court decision and the lease agreement for more lakeshore from Mike Arvidson. Rascop moved approval of the 1983 request to allow 125 slips, seconded by Stover. Rascop withdrew motion, seconded by Stover. RESOLUTION #8-83 Rascop moved, seconded by Stover, to amend Resolution #24-79 and allow the 125 Slips in accordance with the court order and to receive varification for the Hennepin County Regional Rail Authority that they are in agreement with the proposed configuration presented by Mr. Cross. Roll call vote: Haugen - pass, 2nd - abstain, Shaw - aye, Leonardo- aye, Stover - aye, Rascop - aye. Motion passed. , .RESOLUTION #9-83 Rascop moved, seconded by Shaw, to approve and grant the 19~3 Dock License for 125 slips. Motion carried. 4 ayes, 1 abstain (Haugen) DOCK LICENSE APPROVAL - Howards Point Marina A Report was received from an inspection of the gas line for the gas pump, as requested by Council. Rascop moved to table until more complete inspection can be done in the spring or until someone can be present representing the Marina, seconded by Leonardo. Motion carried - 4 ayes - 1 nay (Shaw) DOCK LICENSE APPROVAL - Upper Lake Minnetonka Yacht Club RESOLUTION #10-83 Request was made for the 1983 Dock License with a change in con- figuration. Rascop withdrew himself from this matter. Leonardo moved, seconded by Haugen, to approve the Dock License as requested. Motion carried, 4 ayes, 1 nay (Shaw) e e REGULAR COUNCIL MEETING - 3 - JANUARY 24, 1983 CIGARETTE LICENSES RESOLUTION #11-83 Rascop moved, seconded by Leonardo, to approve the Cigarette Licenses for the following businesses: American Legion Country Kitchen Driskills Super Valu Minnetonka Country Club Tom Thumb Snyder's Drug Store Fortune House Village Pump Skipperette Motion carried unanimously. PROCEDURE FOR DISPOSITION OF UNCLAIMED & CONFISCATED PROPERTY ORDINANCE #139 Council reviewed the Ordinance and made corrections of minor errors. Rascop moved, seconded by Leonardo, to accept the third reading of this Ordinance and approve this Ordinance for adoption. Motion carried unanimously. FIRST READING - Conduct in Parks Ord. Council reviewed the proposed Ordinance and made changes in wording and minor typing errors. Rascop moved, seconded by Leonardo to accept the first reading of this Ordinance. FINAL JOINT & COOPERATIVE AGREEMENT AS AMENDED FOR THE LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION RESOLUTION #12-e3 Haugen reviewed the agreemen~ as submitted by the Cable Commission, for the Council. Haugen recommended approval, moved acceptance of this agreement, seconded by Leonardo. Motion carried unanimously. PARK COMMISSION REPORT Launisse~reported on the Park Commission's recommendation to accep monitar donations instead of land donations at present time.Comml embers will become liasons to various sports groups using the City facilities to receive in-put from the various groups as to their needs. Discussion of possible ways to raise money for park development was also reviewed. Commission would like suggestions from the City residents on any further planned development. e ~EGULAR COUNCIL MEETING - 4 - e JANUARY 24, 1983 -ATTORNEY'S REPORT NAEGELE SIGN ISSUE Attorney Larson recommended civil action be brought against Naegele Sign if the Council feels the sign is in violation of the City Ordinance. Shaw moved, seconded by Haugen, to instruct the City Attorney to proceed in filing civil action against Naegele Sign Inc. for removal of the sign located at Christmas Lake Road and State Highway #7 . . Roll call vote: Haugen - aye, Shaw - aye, Leonardo - aye, Stover _ abstain - second vote - aye, Rascop - aye. Motion carried unanimously. PARTNERSHIP - PENBERTHY & LARSON Attorney Larson informed the Council that his law partnership will be dissolved, ~arson continuing service for $horewood. Rascop would like Larson to address a possible replacement at meetings if he is not able to attend. ENGINEER'S REPORT Engineer Mittlesteadt informed the Council of the January 25, 1983 start-up date for the Amesbury back-up well. APPOINTMENT OF WEED INSPECTOR Moved by Shaw, seconded by Haugen, to appoint Mayor Rascop and Dennis Johnson as the 1983 Weed Inspectors. Motion carried unanimously. ADMINISTRATIVE REPORTS AUDITOR APPOINTMENT~ Bids have been received from current auditor, and more bids are expected to be submitted this week. Administrator Uhrhammer, Don Z included. UNION NEGOTIATION - Grievance An arbitrator has been chos ,Viola K~Y\D- +-z- will also be UNION NEGOTIATION - Meeting The Negotiation Meeting is set for Monday, January 31, 1983 at 4:00 P.M. at the Shorewood City Hall. e REGULAR COUNCIL MEETING - 5 - e JANUARY 24, 1983 ADMINISTRATOR'S REPORT - continued PLANNER/BUILDING INSPECTOR POSITION Review of total costs involved in the Planning and Building Department were discussed and the combination of these positions. Leonardo moved, seconded by Haugen, to offer the Planner/Building Inspector position to Brad Nielsen at a salary within the range of $20,000-24,000 plus benefits. . Motion carried unanimously. MAYORS REPORT LMCD REPORT The LMCD instructed the Excelsior City Council to have their pity Attorney prosecute water violations. Excelsior Attorney's responded by returning violations to Hennepin County unprosecuted. ORONO CONTRACT WITH LMCD City of Oronortesigriated'off-street parking by Ordinance, within 3000 feet of lake accesses without public hearings. Orono wants the LMCD to sign a Contract with them and have the LMCD post signs in these areas. The LMCD feels that public hearings should be held. _ LAKE VIRGINIA SITE The Governor Task Force will be holding their regular meeting on Thursday, January 26, 1983 discussing dredging across Smithtown Road and connecting Lake Virginia to Lake Minnetonka. Fee schedule for Lake violations will be submitted. POLICE RESERVE DINNER Request for a donation of $225.00 from Shorewood, for the Police Reserve Dinner was made. Rascop requested support from the Council for this fund. # Council approved request unanimously. COUNCIL REPORT SUBURBAN RATE AUTHORITY Haugen reported on the discussion of the Minnegasco Franchise that has expired. Haugen questioned whether the ,City would like to continue as members. AMM REVENUE COMMITTEE MEETING Discussion included levy limit controls and changing the formula for state aid payments. 'e GENERAL FUND e ClAIMS APPROVED AND PAID SINCE Check # 'ill WHa:'-1. PAID 26603 through 26610 26611 26612 26613 26614 26615 26616 26617 26618 26619 . 26620 26621 26622 26623 26624 26625 26626 26627 26628 26629 26630 26631 26632 26633 26634 26635 26636 26637 26638 26639 26640 26641 26642 26643 26644- 26645 26646 26647 26648 26649 26650 26651 26652 26653 26654 26655 26656 26657 26658 26659 26660 PURPOSE JANUARY 24, 1983 AMOUNT VOIDED AT END OF YEAR $ -0':" Roberta Dybvik Salary 118.70 Dennis Johnson Salary 132.72 Sandra Kennelly Salary 134.15 Doug Niccum Salary 122.81 Sue Niccum Sala..vy 80.62 Dan Randall Salary 162.40 Doug Uhrhanmer Salary 201.40 Kathy West Salary 96.71 Don Zdrazi1 Salary 169.83 Robert Quaas Salary 162.40 lake Mtka. Cons. Dist. - IMCD Dues 5,784.00 MN PCA Seminar [Quaas & Randall] 80.00 MN PCA Operator Class S-C App. [Randall] 15.00 SIl"IPSD Jan. Police protection . 18,750.00 Metro vlaste Control Sewer ser. chgs. 15,776.31 McNulty Const. Co. AmesQury Spec. Assess. Reserve Reilnb. 10,375.94 League Mn. Cities Leg. Action Conf'erence[Haugen-Uhrhantner] 70.00 Colonial Ins. premiums 111.75 Central Lif~ Grp. premiums 1141.67 Mn. Benefit Assoc~ prernium-Jan. 7.00 ~ID -0- Street Supt. meeting 7.95 1983 Annual Dues 10.00 Cleaning City Hall' 29.75 ~ID -0- FWH Taxes 323.12 Principal & Interest 2,800.00 PERA 239.60 Salary 352.51 Salary 483.17 Salary 477.71 Salary 436.07 . Salary 304.66 Salary 547.93 Salary . 473.87 Salary 699.22 Salary 325.85 Salary 577 . 80 Salary-rink. 86.25 Salary-rink. 120.45 Salary-rink. 94.00 Salary-rink. 43.13 Salary-rink. 121.58 Salary-rink. 70.73 union dues 47.80 Salary-mayor 150.00 Salary-council 100.00 Salary-council 100.00 Salary-council 100.00 Salary-council 100.00 Don Zdrazil Mn. St. Supt. Assn. Mary Kennelly Mtka. State Ek. Stefan Freeman State Treas. Roberta Dybvik Dennis Johnson Sandra Kennelly Doug Niccum Sue Niccum Robert Quaas Dan Randall Doug Uhrhanmer Kathy West Don Zdrazil Mark Bartikoski Duane Leifermann Jim Mahoney Stephen Pike Keith Smith John W. Wicks AFSCME-lDcal #224 Robert Rascop Jan Haugen Tad Shaw AI Leonardo Kristy Stover e e GENERAL FUND - Page 2 C'"LAIMS APPROVED AND PAID SINCE Check # TO WHa.1 PAID 26661 26662 26663 26664 26665 26666 26667 26668 26669 26670 . 26671 26672 26673 26674 26675 26676 26677 26678 26679 26680 26681 26682 26683 26684 26685 26686 26687 26688 26689 26690 26691 26692 26693 26694 26695 26696 26697 26698 26699 26700 26701 26702 26703 26704 26705 26706 PURPOSE JANUARY 24, 1983 AMOUNT Bldg. Insp.-1982 $ 345.00 Bldg. Insp. 450.00 Labor & parts 762.02 WID -0- WID -0- WID -0- State Treas. Soc. Sec. 1,212.73 Mtka. State Ek. FWH Taxes-Jan 1983 966.50 Amour Security City Hall locks 144.90 E.F. Anderson & Assoc-road signs 691.34 Bacon Drug First Aid Kits (2) 15.26 Mr. Chips stump removal-Garden Rd. 25.00 Coffee Systems coffee, etc. 41.00 WID -0- deicing salt 355.81 Equip. parts & shop supplies 147.25 Conference fee-March 24, 1983 60.00 Stover-council name plate 6.95 office Supplies 189.31 Stamps 160.00 I & I Stuqy-half section overlays 80.00 Henn. Co.-Prop. Tax. -Spec. Assess. Cbgs. 67.00 Hockey rink scrapers 18.98 Equip. parts 80.25 Council meal 20.13 Gear Lube-Truck 10 11. 96 Fuel-garage-B.B.-Amsbry-Badg. pumph. 1,237.05 Community Services 4,365.76 Legal forms 6.20 Membership dues-MAMA 5.00 lift stat.-we11s-st. & traffic lights 1,084.65 B.B.-'-Ames.-Garg.-C. hall-pks-protect. It. 444.98 CDBG maps & Ord. review . 1,729.83 Dec-eng. servo & Amesbury bk-up well 1,114.99 Plaque-Gagne 34.85 calculator-Sanqy 68.00 shop supplies 32.05 Jan-Cathcart Pk. 65.00 Olivetti electronic typewriter 735.00 Diesel repairs 68.00 Shorewood contrib. to Cable system 3,200.00 PERA 802.34 Brad Arnold-4th quarter 82 10.74 Fire code book 30.00 Pre-cancelled stamps-sewer bills(13oo) 221.00 Dec. SWri taxes 1 ,242.00 $85,065.39 Jim Miller Jim Miller Jims Repair Sera Cargill Sa1 t Di V. Chaska Parts Serv. Dept. of Conferences Greentree Engrav. Gross Office SUppa Post Office Henn. Co. Treas. Finance Mgr. Hance Hdwre. HoplPns Parts Dri skill s Limefire Autanotive Minnegasco Mtka. Comm. Ser. Miller-Davis Metro-Area-Mgmt. NSP NSP Northwest Assoc. Orr-Schelen~~eron Pommer mfg. Co. Robert Rascop Reynolds Weld. Satellite vlagers Westside Equip. Ik. Mtka. Cable State Treas. Mn. Dept.Ec. Sec. Int'l. Conf. Bldg. Postoffice Commiss. Revenue e CLAIMS PAID SINCE Check # 9661 9662 9663 9664 9665 9666 9667 9668 9669 - 9670 9671 9672 9673 9674 9675 9676 . 9677 9678 9679 9680 9681 9682 9683 9684 9685 9686 9687 9688 9689 9690 9691 9692 9693 9694 9695 9696 9697 9698 9699 9700 9701 9702 9703 9704 9705 9706 9707 9708 9709 9710 9711 9712 9713 TO vlHOM PAID Harry Feichtinger Russell Marron Don Tharalson Susan Culver Pat Amundson Pat Pfeffer Steven Schultz Dean Young Mn. Victoria Oil Ryan Properties Harry Niemela Stephen Theis Shwd. Merchants Tonka Printing Hance Alarm Servo Dept. Johnson Liquor Twin City Wine Griggs-Cooper Old Peoria. Minter-Weisman Central Life Mn. Benefit Assoc. Liquor Control Mtka State Bk Griggs-Cooper State Treas. Twin City Wine Harry Feichtinger Russell Marron Don Tharalson Stephen Theis Sue Culver Pat Amundson Pat Pfeffer ~Ilarie Schroeder Steven Schultz Mary Skraba Dean Young Johnson Bros. Ed Phillips & Son Eagle Wine Prior Wine Old Peoria Midwest Wine Coca Cola Frito Lay Royal Crown Bev. Mtka. State Bk. JANUARY 24, 1983 AMOUNT $ 161. 88 132.64 34.00 10.50 23.10 - 0 - 38.50 70.35 77.84 120.96 <- 2,465.24 882.50 56.65 399.00 17.70 5.98 212 . 44 . 763.13 357.92 1,076.33 878.70 953.06 - 0 - 400.44 10.85 5.00 169.10 1,804.62 130.61 146.96 - 0 - 603.47 410.40 154.75 243.32 97.20 34.65 95.65 35.00 214.94 70.00 303.92 575.74 1,571.23 955.14 250.09 737.56 - 0 - 391.21 512.28 57.46 168.70 358.00 . LIQUOR FUND PURPOSE Salary " " " " VOID Salary II " Fuel Oil Jan. rent Jan. rent Salary 1983 dues Daily cash receipts Salt Burglar Alarm Servo liquor wine liquor liquor misc. purchases VOID Grp. insurnace insurance Retailers ID card FvlH taxes liquor PERA wine VOID Salary " " Ii II " " " " " 11 wine liquor wine wine liquor VOID wine misc. purchases-Dee misc. purchases misc. purchases FWH-Jan. / e CLAIMS PAID SINCE Check # TO WHOM PAID 9714 9715 9716 9717 9718 9719 9720 9721 9722 9723 9724 9725 9726 Northwest Bell Minnegasco NSP Griggs-Cooper Johnson Bros Minter-Weisman Village Sanitation Van Paper C. Quali ty vline Old Peoria A Sales & Sere State Treas~ Comm. of Tax - LIQUOR FUND PURPOSE JANUARY 24, 1983 AMOUNT $ 155.73 241.90 199.92 2,887.34 880.25 648.31 54.00 90.00 278.99 942.97 55.08 430.79 440.50 $26,552.49 phone Fuel electric liquor liquor misc purchases sanitation paper Supplies wine liquor light bulbs PERA SWH taxes e CITY OF SHOREWOOD PLANNING COMMISSION APPOINTMENT MONDAY, JANUARY 31, 1983 e COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD SHOREWOOD, MN 5:30 PM M I NUT E S CALL TO ORDER The Special Meeting to appoint a Planning Commission member was called to order at 5:30 PM on January 31, 1983 in the Shorewood City Council Chambers. ROLL CALL Present: Mayor Rascop, Councilmembers Haugen, Stover and Shaw. Leonardo-f.bsent I Staff: Administr~tor Uhrhammer and Clerk Kennelly '. PLANNING COMMISSION APPOINTMENT RESOLUTION #13-83 Review of each of the applicants were discussed by the Council. Haugen moved, seconded by Stover, to appoint Mary Boyd to the remainder of the term created by the vacancy of Kristi Stover, term to expire 12/31/84. Motion carried unanimously. ADJOURNMENT Rascop moved, seconded by Stover, to adjourn at 6:25 PM. Motion carried unanimously. Respectfully submitted, Mayor SANDRA L. KENNELLY, Clerk SLK: sn I e e @ ,I, DEPARTMENT .OF PROPERlY TAXATION A606 . Government Center Minneapolis, Minnesota 55487 HENNEPIN January 18, 1983 Sandra Kennelly, Clerk City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Ms. Kennelly: Enclosed is a classification list of non-conservation land located in your municipality. The described parcels forfeited to the State of Minnesota for non-payment of real estate taxes. As provided in Minnesota Statutes 282, we ask that your Council approve these parcels for either public sale, or for private sale to adjacent owners if the parcels are unable to be improved because of non-compliance with local ordi- nances. The Council may also acquire parcels for public use purposes by resolution stating the use to be made of the parcels. We are requesting that this matter be considered at your next Council meeting and the certified copies forwarded to us by February 19, 1983. We also need two separate certification lists as follows: 1. All special assessments cancelled at the time of forfeiture which may be reassessed after the property is returned to private ownership pursuant to Minnesota Statutes 282.02. (Also note: M.S. 429.07, Subd. 4; M.S. 435.23 and M.S. 444.076.) 2. All special assessments that were levied after forfeiture pursuant to Minnesota Statutes. 282.01, Subd. 3. Please be advised that if the Council fails to respond within 90 days of the. date of this letter, the sale and classification will be deemed to be approved. If you have any questions, you may contact us at 348-3734 or 348-5160. Sincerely, Vernon T. Hoppe Director of Property Taxation f'(1} ~ ,1- By '6 Marie A. Kunze Tax Receivables Division Manager MAK/ ed HENNEPIN COUNTY Enclosure an equal opportunity employer e e I J-: . \ --;;; h4!_I:=:-, 1/1 4/ j C,~ S.J. i,.>;- 6t 3 -,A,~ PLAT 70017 PARCEL 8030 PROPERTY ADDRESS 7000 - 79th St. W. PID 17-116-21-22-0005 20 71340 6675 3220 Amsden Rd. 19-116-21-24-0029 20 72809 8700 5252 - 111th St. W. 30-027-24-22-0121 20 73468 8000 7857 W. Park Hills Dr. 31-116-21-42-0045 / );2 89356 7200 34-119-21-11-0076 22 90033 8600 25-119-21-41-0059 . ~ 24 73607 6525 07-116-21-12-0003 24 73976 0800 18-028-24-11-0013 4 78050 8610 20-028-24-22-0096 26 34600 0400 31-117-23-11-0004 \t 26 34920 2880 30-117-23-33-0028 ~ ~6 35077 9000 34 117 23-31 0041 28 84617 8010 17-029-24-34-0001 ~ I 28 85400 4155 1312 Mendelssohn Ave. N. 30-118-21-33-0056 28 85400 4205 30-118-21-33-0057 28 85400 4305 1324 Mendelssohn Ave. N. 30-118-21-33-0058 28 85400 4360 30-118-21-33-0059 28 85400 4410 1404 Mendelssohn Ave. N. 30-118-21-33-0060 28 85400 4510 . 9435 Winsdale St. 30-118-21-33-0061 28 85990 5455 17-029-24-31-0035 28 86100 6010 30-029-24-21-0034 /28 86100 7025 30-029-24-21-0035 [.18 86272 3000 30-029-24-22-0004 34 79115 2410 15-117-22-21-0001 34 79128 3329 28-117-22-44-0Q15 I, 34 79129 2067 29-117-22-34-0011 34 79131 0475 31-117-22-34-0005 34 79131 2820 31-117-22-31-0005 34 79131 7640 31-117-22-31-0002 34 79640 1400 02-117-22-14-0015 34 79G40 1500 02-117-22-14-0016 34 80050 6250 5834 Salisbury Ave. 31-117-22-32-0037 "'... - ,. 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J. 4 e e c c:-) ORDINANCE ID. ..I AN ORDINANCE REGUlATING W'IDUC'f IN CIlY PARKS AND RECREATIOO AREAS, PROHIBITm:; CERTAIN ACITVITIES AND DES'lRUCTIOO OF OR lNIERFERENCE WIlli PARK PROPERlY AND DESCRIBING A PENALlY. 1HE CITY OF SOOIIDmD ORDAINS: Section 1. Purpose. The purpose of this ordinance is to regulate the use of, and to provide unifonn rules of conduCt for City parks and recreational areas in the City of Shorewood. Section 2. Regulation of Hours and General Rules of Conduct in City Parks and Recreation Areas. No person in a City park or recreation area shall: A. Enter or remain in any park between the hours of 10:30 p.m. and 6:00 a.m., unless such person is participating in an organized activity authorized by the City of Shorewood. B. Set up any tent, shack, or other tenporary shelter in any park, nor shall any person leave any property including, but not limited to vehicles, canpers and trailers in any park between the hours of 10:30 p.m. and 6:00 a.m., without the written permission of the city administrator. C. Deface, destroy, tarrper with, mJure, or rerrove any city property including but not limited to furniture, structures, vegetation, signs or soils. . ~ D. Scatter or litter the grounds ~ any lake, pond, or water course within or draining into a park with any fonn of trash but shall place such material in the proper recep- tacles where these are provided; where receptacles are not provided, all such trash shall be carried away fran the area by the person responsible for its presence. E. Start a fire, except a small fire for cooking purposes in a designated area and then only in a fire ring, grill or portable stove, or fail to fully extinguish such a fire. F. Sell, solicit or conduct any ccmrercial enterprise unless authorized by written permit fran the City Council. G. Paste, affix or inscribe any handbill, poster or sign or distribute handbills, circulars or announcerrents of any kind for a ccmrercial purpose, unless authorized by written per- mit fonn the City Council. H. Gamble. I. Use or bring alcoholic beverages including beer without a written permit issued by the city administrator. J. Use or brina illegal drugs. K. Bring any glass containers. L. If over five years of age, use any restroan or washroan designated for use by the oppo- site seoc. M. Bring any firearms, air rifle, BB gun, sling shot, explosives, firew:lrks, or devices' capable of discharging blank ammunition into any park. N. Ride, propel or use any equipment or toy in any public park in such a manner as to interfere or endanger any pedestrian. O. Appear nude, L. '.. coomit any nuisance or use threatening, abusive, insulting, obscene or indecent language or act in an indecent, lascivious, or irrproper manner or do any act which constitutes a breach of the public peace. P. Harrass any visitor or behave in a reckless manner which w:luld endanger any visitor's property. , . Q. Disobey any reasonable order or direction of any city errployee, lawenforcerrent officer, or other person designated by the City Councilor Park Coomission to give such orders or directions. e e Subd. 1. Animals in the Park. No person in a city park or recreation area shall: A. Kill, trap, hunt, pursue or in any mmner disturb or cause to be disturbed any wild- life. .J B. Bring any dog, cat or other animal unless caged, kept on a leash not rrore than six feet in length or under control ot its owner. C. Pennit an animal to disturb, harass, or interfere with or endanger any visitor or visitor's property, or tether any creature to a tree, plant, building or park equiflrent. D. Pennit an animal to enter unauthori~d areas. Unauthorized areas are active play areas, picnic areas and park buildings. E. Release any insect, fish, animal or other wildlife or introduce any plant, chemical or other agent potentially harmful to the vegetation, water supply or wildlife of the area. F. Ride a horse, except with prior approval fran the City. Subd. 2. Equiflrent Prohibited. No person in a city park or recreation area shall: A. Drive or park a vehicle except an authorized or errergency vehicle on any turf or other area not designated for parldng or travel; wash, grease, dismantle, repair, change or deposit the oil of a vehicle anywhere in a park or recreation area. B. (\:>erate a rrotorized vehicle exceptLon marked trails during tUres designated by the City Council and/or Park Cannission. c. (\:>erate any watercraft within designatedswimning areas. Subd. 3. Additional rules pertaining to the use of public tennis courts. No person shall: A. Be allowed on any tennis courts while wearing street shoes. B. Be allowed to make use of the tennis courts except for playing tennis. C. Use a tennis court for longer than 60 minutes when other tennis players are waiting to use the tennis court. Subd. 4. Additional rules pertaining to the use of waters located in city parks. A. No person shall s.wim ~pt at designated areas. B. No person shall swim beyond buoys marking ,the limits of the swimning area. C. No child under 10 years of age shall be allowed at a designated swimning area without coopetent supervision. D. Any person swimning at a public beach when a lifeguard is off duty swims at his or her own risk. Subd. 5. Additional rules pertaining to the use of public skating rinks: A. Skating areas shall be posted for "hockey" or "free skating". B. No hockey sticks or pocks shall be allowed in the "free skating" area. C. No person under the age of 19 will be allowed on any skating area posted for ''hockey'' unless such person is wearing protective head gear designed for the purpose of protect- ing individuals while playing hockey. Subd. 6. Additional rules pertaining to the use of park facilities by athletic associations: A. The general public shall not be allowed to use or occupy any athletic field, rink or area during those tUres the field, rink or area is scheduled for authorized use by the athletic associations. B. It shall be the responsibility of the sponsoring athletic organizations to require participants 'under the age of 19 to wear proper prote~tive equiflrent. ~, Jt e e Section 3. Rules and Regulations. The City Council shall have the right to issue additional acini.ni- strative rules and regulations relative to but not conflicting with this ordinance. No person shall violate such rules or regulations and any such violation may be subject to penalties of this ordinance. J Section 4. City EIrployees. Nothing in this ordinance shall prevent City errployees, including law enforcement officers, from perforrrdng their assigned duties. Section S. Discrimination in Parks. No person involved in any event or in any use of the parks or recreation areas including, b1Jt not limited to sponsors of teams, shall deny another person access to, acini.ssion to, utilization of, or benefit from any such event or use because of race, age, sex, color, creed, religion or national origin. Section 6. Penalty. My person who shall violate any provisions of this ordinance shall be deemed guilty of a misdemeanor and 1Jp0n conviction thereof shall be punished by a fine not exceed $500.00 together with the value of the damages or replacement costs, or by inprisorrrent not to exceed ~. days, or both. Section 7. Invalidity. The invalidity of any part of this ordinance as declared by a Court of carpetent jurisdiction shall not affect the validity of the remainder thereof.. Section 8. Conflicting Ordinances Repealed. All ordinances and parts of ordinances in conflict here- with are hereby repealed. Section 9. Effective Date. This ordinance shall take effect upon its adoption and publication according to law. MAYOR Attest: City Clerk Published in on e e 4, :F~ tWtd'~, Y! d ~" ACCOUNTANTS AND AUDITORS TONKA BUILDING EXCELSIOR, MINNESOTA 55331 612/474-8826 January 10, 1983 City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 City Council: This letter will outline our proposal of accounting service charges for 1983 for the Liquor Fund, per your request. Our charge for recording transactions and preparing an adjusted quarterly financial statement on an accrual basis will be $645.00 per quarter. Our fee for accounting services for the Liquor Stores or Liquor Fund has previously been $585.00 per quarter and has not been increased since 1977. With the excellent cooperation of the City and liquor store personnel we have been able to maintain that fee for a period of six years. We have been faced with increased over- head costs as has everyone else in the past few years. Because of this, we will need to increase the quarterly fee to the above amount. We hope this proposal meets with your approval. Thank you for the opportunity to be of continued service to the City of Shorewood. Sincerely, LONG, FROEHLING AND ASSOCIATES, P.A. By vd~4( Donald R. Egne 1 Certified Public ie DRE:cs e e 4,g-~and~,9d ACCOUNTANTS AND AUDITORS TONKA BUILDING EXCELSIOR, MINNESOTA 55331 612/474-8826 January 10, 1983 City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 City Council: This letter will outline our proposal concerning the exami- nation of the balance sheet of the various funds of the City of Shorewood as of December 31, 1983, and the related statements of revenue, expenditures, and fund balances, and statements of oRerations, retained earnings and changes in financial position for the year then ended. Our examination will be made in accordance with generally accepted auditing standards, and, accordingly, will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. As the primary purpose of the examination is to enable us to form an opinion as to the financial position of the City at December 31, 1983, and the changes in fund balances and results of operations for the year then ended, and inasmuch as a detailed check of the day-to-day transactions is not contemplated, please understand that you must rely on adequate methods of internal check and control as your principal safeguard against irregularities which a test exami- nation may not disclose. Any irregularities which come to our attention during the examination will be promptly reported to you. Our fees for the examination of the records of the City of Shorewood as at December 31, 1983, will be billed at our regular hourly rates. You have our assurance that we will endeavor to keep the cost as low as possible. We anticipate that the City will furnish clerical assistance to the extent practicable. This will permit emphasis by our representatives on the more significant phases of the examination as well as help us to maintain a minimum hourly budget. We would also request that we be permitted to perform preliminary audit functions at the City offices prior to December 31, 1983. The City Administrator has asked that we submit an estimate of our total fee which would permit him to prepare a more accurate budget for the City. e e City Council City of Shorewood Page 2 The audit of the 1983 records will be performed sometime in early 1984. The actual dates will vary depending on when the records for the year are complete and available to audit. Because of unsettled economic conditions and the many factors at the City which could have an effect on our rates and the amount of time required to complete the audit, it is very difficult to provide an accurate estimate this far in advance. For purposes of budget planning, we anticipate a maximum fee increase of 10% of the prior year's fee. We would hope that conditions at that time would allow us to perform the audit for a fee with a less than 10% increase and we would do our best to do so. We would exceed our estimate only if circumstances arose which would require additional audit procedures. We would discuss such circumstances with you prior to incurring any additional fees. If we are able to complete the audit in less time than anticipated, our fee will be reduced accordingly. Long, Froehling and.Associates, P.A. has been located in Excelsior for 36 years. We have a very qualified staff of clerical and professional people, including nine Certified Public Accountants. Thank you for the opportunity to submit this proposal. We will be most happy to further discuss our services or any part of this proposal with you at your request. Respectfully submitted, LONG, FROEHLING AND ASSOCIATES, P.A. By Ie(__ DRE:cs 4, !F~ ~~, 9sd: e e ~8 MATTHIAS. ROEBKE Be MAISER CERTIFIED PUBLIC ACCOUNTANTS 540 EAST FIRST P. O. BOX 65 WACONIA. MINNESOTA !U5387 ALAN W. MATTHIAS JOHN M. ROEBKE JAMES J. MAISER AREA CODE 612 442-4408 METRO 448-5343 DUANE A. EBERT January 24, 1983 NORWOOD OFFICE CITIZENS STATE BANK BLDG. City Counci I City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Sirs and Madam: As you requested, we present the fol lowing Information about our firm and our proposed approach to your accounting needs. Our firm traces its origin back to 1963 when It was formed In Waconla, Minnesota. Ever since that time we have been auditing area cities. We offer services in the four basic areas of a certified firm - accounting, auditing, management advisory service and taxes. Presently we have a personnel makeup of three partners, one professional staff, three para professional secretaries and four part time para professionals and clerks. James Malser Is our partner in charge of municipal accounting and audit. It Is his responsibility to see that the accounting needs of our clients meet the generally accepted accounting principles that were established for municipalities. We are quite aware of the differences in accounting for a Minnesota municipality as opposed to a Minnesota business corporation. Our experience concerning Minnesota municipalities Includes audits of the Cities of Carver, Henderson, Norwood, St. Bonlfalcus, Victoria, Watertown and Waconla. We are presently offering accounting assistance to the Cities of Waconia and Victoria in the form of computer prepared f i na'ncl al statanents. We have al so estab I I shed and are running computer processed water and sewer bi I Is. The accounting system that we wil I be using for municipalities in 1983 involves an In-house computer system. Prior to 1983 we utilized a computer terminal In our office and a computer processor in Iowa. The change was made to an In-house computer system In 1983 In order to provide better service to our clients. We can now customize financial statanents to meet the specific needs of our clients while also substantially decreasing our turnaround time. The accounting service that we wil I provide Is referred to as a compi- lation.. A compilation Is a presentation of the financial Information In a statement format that Is a representation of the municipality. Since the coding of the checks, receipts and other entries Is the responsibility of the city we cannot express an opinion or any other form of assurance on the com- puterized statement. Because we are providing only a computerized record keep I ng system, our independence wou I d not be Impa I red. We coo Ids t II I perform an annual audit for you. ... e e City of Shorewood -2- January 24, 1983 Our services wi I I include two sets of financial statements. The first set wi II include a combined balance sheet for al I governmental funds and the enterpr i se funds of sewer and water and a statement of revenue and ex- penditures by fund with budget comparison. The second set of statements wi I I include a balance sheet and income statements by department for your munIcIpal I i q uor stores. Our setup fee which includes settIng up a chart of accounts, beginning balances, the annual budget and assistIng In the training of your employees In the operation of thIs system would be between $300 and $500. We would receive copies of coded receipts, checks with control total tapes by fund on a monthly and quarterly basis for the different funds. We would also receive a worksheet of beginning and ending cash balances and the monthly bank reconcllatlon. From this information we would prepare a budget comparison fInancial statement for each period and a final statement at the end of the year after adjustments; so In a ful I year's term we would prepare 13 fInancial s1:atements. The fees for these financial reports would be: Governmental Funds and Enterprise Funds of Sewer and Water, monthly $325/mo Liquor Store Fund 150/qtr The statements of Revenue and Expenditure with budget comparisons and the Income statement for the liquor store wil I be designed to meet your require- ments. These statements wi I I be designed so that they wll I provide the financial information you need to make Informed business decisions. A reliable estimate for audit fee for 1983 would be extremely difficult to estimate at this time. An audit fee Is based upon the number of hours needed to accumulate sufficient audit evidence. The amount of tIme for an audit can vary significantly based upon the Internal control systems of the City and the level of expertise and assistance of the City staff. Because an audit of a municipality Is much more Involved and technically difficult than a business enterprise, a significant portion of the audit tests are performed by an audit partner. This practice results In a qual ity audit at a competitive price. Based upon our ex- perience for a City the size of Shorewood we would expect an audit fee to range from $4,000 to $6,000. We wll I be happy to give you a firm quote for the audit after we have had an opportunity to review your CIty later In 1983. We appreciate your confIdence In requesting us to submit this proposal. We wi I I be happy to meet with you to answer any additional questions. Sincerely, MATTH lAS, ROEBKE & MAl SER By d.,~~~J ~r JM/lg e e ~. GMHCo GEORGE M. HANSEN COMPANY, P.A. A Professional Corpora/ion ofCrrtifird Public Accountants February 8, 1983 City Council City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Dear Councilmembers: At the request of Mr. Uhrhammer we are pleased to submit our proposal for the following services: Audit of the City of Shorewood for the year ending December 31, 1983 $7,500 -$7,900 Preparation of compiled financial statements for the Liquor Fund Monthly Quarterly $225 - 450 - $250 500 Preparation of cash basis compiled financial statements with budget comparisons for the General, Water and Sewer Funds and summaries of total receipts and total disbursements for all other funds: Monthly Quarterly $200 - 400 - $250 500 There are no additional computer set up charges for the compiled financial statements. If conditions are noted which indicate that material errors, defalcations, or other irregularities exist, or if any other circumstances are encountered that require extended services, we will promptly advise you, and no extended services will be performed unless authorized. Profile of George M. Hansen Company, P.A. Our firm is a local firm of certified public accountants with one office located in the Minneapolis area, the staff of which consists of three officers and five other professionals. We provide a wide range of services for our clients. Please refer to the attached booklet "GMHCo. Background and Services" for further information in this regard. 1 75 SOUTH PLAZA BUILOING WAYZATA BOULEVARO AT HIGHWAY 100 MINNEAPOLIS. MINNESOTA 55416 612/546-2566 1 e e Scope - Audit We will examine the combined balance sheets of the City of Shorewood as of December 31, 1983 and the related combined financial statements for the year then ended. Our examination will be made in accordance with generally accepted auditing standards and will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. The objective of our examination is to express an unqualified opinion on the financial statements, although it is possible that facts or circumstances encountered may require us to express a less than unqualified opinion. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories and direct confirmations of receivables and certain other assets and liabilities by correspondence with selected customers, creditors, legal counsel and banks. At the conclusion of our examinations, we will request certain written representations from your staff about the financial statements and matters related thereto. The fair presentation of financial position and results of operations in conformity with generally accepted accounting principles is management's responsbility. Management is responsible for the development, implementation and maintenance of an adequate system of internal accounting control and for the accuracy of the financial statements. Although we may advise you about appropriate accounting principles and their application, the selection and method of application are responsibilities solely of management. Our engagement is subject to the inherent risk that material errors, irregularities or illegal acts, including fraud or defalcations, if they exist, will not be detected. However, we will inform you of any such matters that come to our attention. Scope - Compilation We will compile, from information you provide, monthly or quarterly balance sheets and related statements of income and retained earnings of the various funds of the City of Shorewood during 1983. We will not audit or review such financial statements. Our report on the financial statements is presently expected to read as follows: We have compiled the accompanying balance sheet of the "Fund" of the City of Shorewood as of "Date" and the related statements of income and retained earnings for the period then ended, in accordance with ~tandards established by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Our report on your interim financial statements, which statements will omit substantially all disclosures, will include an additional paragraph that will read as follows: Management has elected to omit substantially all of the disclosures required by generally accepted accounting principles. If the omitted disclosures were included in the financial statements, they might influence the user's conclu- sions about the company's financial position and results of operations. Accordingly, these financial statements are not designed for those who are not informed about such matters. 2 e e Management Letters As part of each audit management comments. improved and includes of the City. we submit to Council our letter on internal control and The letter points out areas where internal control could be comments regarding the operations of the individual funds It is our practice to work with the City's staff, as needed, in adopting the necessary changes recommended in our letter and to furnish any special assistance that may be required. This practice has received enthusiastic support from other cities and has contributed to reducing the cost of outside support services. Support Services In addition to the audit, we provide a number of supporting services for our clients. Mr. Murphy and others on our staff are always available to answer questions or to provide assistance whenever needed. A partial listing of these services include: Long range planning Budgeting Data processing and computer systems Special audits for federal and state agencies Additional Information After the audit is complete we would like to meet with Council to discuss the report and letters, and to answer any questions you may have regarding them. found that this meeting often gives council members a better insight into the financial condition of the city and financial problems that may exist. audit We have Each audit is reviewed by a second officer who was not involved in the audit. This provides assurance that our audit is conducted in accordance with the standards of the American Institute of Certified Public Accountants. We are a member of the American Institute of Certified Public Accountants Private Companies Practice Section. We have joined this Section to ensure that we are maintaining the highest professional standards by undergoing periodic compliance reviews of our quality control policies and procedures. We have worked with governmental units for over twenty-five years. During this period, we have developed internal control questionnaires and audit programs which are specific to cities. The questionnaires and programs are periodically modified for changes in governmental operations. The enclosed brochure has additional information about our firm for you to review. If you have any questions regarding this proposal, please contact me. Very truly yours, JGM:hj GEORGE M. HANSEN COMPANY, P.A. ?~ 7//+ J. Gregory Murphy Enclosure 3 l' e e RESOLUTION NO. WHEREAS, Mr. John Bunner has applied to the City of Shorewood to remodel his current residence, located at 20625 Radisson IM Road, an:l legally described as: Tract B, Registered Larrl Survey 550 the City Council on motion of and directed the City Attorney to draw a findings and conclusions in denying WHEREAS , seconded by Resolution setting forth applicant's request. NCM, 'lliEREFDRE, BE IT RESOLVED, by the City of Soorewood that the City Council finds the following facts: 1. ThatTractB, Registered Land Survey No. 550 is zoned R-1. 2. That the R-lzone allows single family tx:>mes to be constructed on lots with a minimum of 40,000 square feet and requiring that structures be located 50 feet from the lakesoore. Zoning regulations also require that the lot be 100 feet at the building setback location. 3. That the subject lot is 80 feet wide at the lake tapering to 50 feet on the street side and contains approximately 15,260 feet of area. The residence presently located on the property is set back 16 feet fran the lakeshore. 4. That the Shorewood Ordinance No. 77 defines a non-conforming building or structure as: "Any building or structure lawfully existing at the time of the approval of this Ordinance, or arf;f amendment to it, rendering sum building or structure non-conforming, which: A. Does not comply with alJ. the regulations of this Ordinance or arr:t amendment hereto governing thult, height and yard requirements for the zoning district in which such building or structure is located, or B. Is designed or intended for anon-conforming use." 5. That in Ordinance No. 77, Section 10, Subdivision 4 rea:is in part: "If a lawful use of a structure or of structure and premises in cx:xnbination exists at the effective date of a:ioption or amendment of this Ordinance that would not be allowed in the District and under the terms of this Ordinance the lawful use may be continued so long as it remains otherwise lawful, subject to the following provisions: A. No such structure may be enlarged, exterrled, converted, reconstructed, or structurally altered unless the use of the structure is manged to one permitted within the District in which such building is located." 6. That in Ordinance No. 77, SulXi. 2, Variances C 1 and 3 provides as follows: "1. A variance shall be permitted only if it is established that it is in harrocmy with the general purpose and intent of this Ordinance and that there are practical difficulties or particular hardships in the way of carrying out the strict letter of the provisions of this Ordinance. In its consideration of the standards of practical difficulties or particular hardship, the Village Council shall require evidence that: (a) The property in question cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations governing the district in which it is located1 (b) The plight of the owner is due to unique circumstance not applicable to adjacent landholdings within the same district1 and (c) The variation, if granted, will not alter the essential character of the locality." l il .. e e "3. Variances fran the provisions of this Ordinance shall be granted ~ the Village Council only in accordance with the provisions of sub-paragraphs 1 arrl 2 hereof, am may be granted only in the following instances, am in no others: ' (a) To vary the applicable lot area, lot width, am lot depth requirements; provided, however, that the minimum 'lot area per 'dwelling unit requirements for multiple family dwellings shall not be varied so as to permit more than one dwelling unit ,in addi ticn to the number that would be permitted by strict application of the minimum lot area requirements. (b) To vary' the appliCable bulk regulations, including maximum height, lot coverage and floor area ratio, am minimum ya~ requirements. (c) To vary the applicable off-street parking am off-street loading requirements. (d) To vary the regulations relating to restoration of damaged or destroyed non-conformiIl3 structures." 7. That Ordinance No. 77, Section 11, Subd. 6, provides: "B. Lakeshore Setbacks: Lots borderiIl3 upon lakeshore shall maintain setbacks from the water of at least 50 feet unless reduced or (sic) set forth in Subd 7 hereof. This setback requirement shall have precedence over all other structural setback requirements." 8. That Ordinance No. 77 Section 11, Subd. 7, provides: "A. No structure of any kind shall be built within fifty (50) feet of the high water mark of a meandered lake, except that upon 4/5th's approval of the Village Council, the minimum distance may be reduced to thirty-five (35) feet. ~ That the Runner residence is a non-confonning structure." 9. That the Bunner residence is a non-conforming structure. 10. That the existing structure is two stories with a flat roof containing approximately 2,388 square feet. 11. That Bunner proposes to OOd a third story am a pitched roof. There would be added 1,238 square feet, 292 of said square feet is storage area and 229 square feet consists of an atrium over the second floor living room. As viewed fran the lake the present structure silhouette is 884 square feet am the pro:p:>sed OOdi tion to the structure would add 539 square feet to the structure silhouette. 12. That the request of Bunner involves enlargement am structurally altering the present non-conformi03 structure. Bunner has requested the City to vary the terms of Ordinance No. 77 to allow the enlargement and structural alteration. . 13. That' Bunner ask 9-~r the Variance based on the following reasons: (1) inproved liveability of the house; (2) safety to neighborhood children to prevent them fran accessiIl3 onto the present flat roof; (3) it would allow the preservation of the Radisson Inn boathouse that has historical value; (4) it would improve the ability of the homeowner to remove snow am ice fran his entrance to the bane; (5) it would eliminate the need for frequent am costly roof repairs to the flat roof. 14. That neighbors on both sides approve of the request. One neighbor was present at the Council to express his approval. 15. That applicant established that the City hOO recently granted t\1O setback variances on Christmas Lake allowil'Y;} structures to be built up to 35 feet of the lakeshore. 16. That the Councii finds the applicant has not established that the prcperty cannot yield a reasonable return if a Variance is not granted am has not established that the variaticn would not alter the essential dlaracter of the locality. " ., e e 17. That the Council firrls that the historic value of the property will not be maintained, enhanced, or improved tTj the requested variance. 18. That the Council firrls there are alternatives for the protection arrl safety of the neighborhcx:x3 children in regards to the flat roof. 19. '!bat the Council firrls that the ease of rem:>val of snow arrl ice on the premises is an insufficient reason for granting a variance . 20. '!bat the Council finds that there was insufficient evidence as to possible alternatives for the repair of the roof. 21. That it is not in the best interest, general healtharrl welfare of the neighborhood or City of Shorewood that the requested variance be granted. ~ CONCLUSIONS: '!bat based upon the foregoing the City Council of the City of Shorewood concludes that the requestErl variance by Mr. John Hunner as set out here arrl above be arrl hereby is denied. Adopted tTj the City Council this 14th day of February, 1983. ,~ . ' e . AI... \ , , ORR.SCHELEN. MAYERON & ASSOCIATES, INC. Consulting Engineers Land Surveyors Er'I 4 'C'0" F - u utlJ February 3, 1983 City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Re: Backup Well, Pump, Piping and Appurtenant .Work Amesbury Plat Project No. 82-1 Gentlemen: Enclosed are four (4) copis of Construction Payment Voucher No. 3 on the above referenced project in th~ amount of $10,312.25. Please mak~payment in the amount of $10,312.25 to E. H. Renner & Sons, 6300 Industry Avenue N.W., Anoka, Minnesota 55303, at your earliest convenience. Very truly yours, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. ~ t? YJ~ James P. Norton, P.E. Project Engineer JPN:mln enclosure cc: E. H. Renner & Sons 2021 East Hennepin Avenue. Suite 238 . Minneapolis, Minnesota 55413 · 612/331- 8660 .... .1' ... ~ .... . " , "', .. .., ".'..' t ~L:.iI' ,-- ": ','! . " _ "'~:' ..t,. . . ,t ,,,. ~ .',.'. '0;.. '.... . ": . ';;,.....1'0''''.;'.... " ;, j."~: ;;"'10'1. .. - .... '../'.. .......' 0....,;:.,.... ~... e e CDNS 7: _L :::'i PAY;,f:-iT VCJCHE::: ~:Ji;",\3-:,~ ticl.~cner No. 3 ---------------------------. .~t? : FebrU3r~ 3, 1983 For Period Ending JaNJarJ 26, 1993 'jj..::ct !il.'Mi::er 82-1 ~~sc~r~ To E.H. Rer~er & Sons, Inc. 6300 lrid1Jstr~ Ave. N.W. fifjCKat Mr.. 55303 -------------------------------------------------------------------------------------------- 135s d '';oik E:3C~.llp well, PUMP, Piping and Appurt..erant Hork ------------------------------------------------------- ?Ji C~t~ of S0ore~ood, Mir(~5ota ~f 8ii;iG31 Co~:ract AMGGnt $ 13221.00 :', 7:Jt31 A..::': 1 : :cns ".l 2490.0u .. '0-:3i C?d:.c:ior;s $ . ,)0 7'Jtal F1.'iIds Encu".Dere.J $ 4571'\.00 E. T Dtal VallJe of Horr.. Certified to Date s 41113.50 ;. L~ss Retained Percenta~e 5 .. ,~ 'j 2055.63 ------------------------------------ ". Less Total Pr?vious F'a';;l'1ents $ 28745.57 ------------------------------------ rl. Approved for f'~,:!I'le;it/ This Report $ 10312.25 ------------------------------------ .:.. Total P3'jl'lents Including This ~iolJcher $ 39057.82 '.'. ~313r:ce Carr ie,j F'Jrward $ 6656.18 .~;' - ;:::i)AL.S -------------------------------------.----------------------------------------------------------------------------------- ------------------------------------------------------------------------------------------------------------------------ C~~-SCHELEN-M~YE~QN & ASSGC1~TES, INC. ~'ll:"S;..cilt to O'.T field ob:;er','atiali/ JS perforMed in a-:cordarr:e with 01)1' corltr2ct, ...e hereb~ certif'j that tr-.e :",at'?ri3ls 3r!:.' s.3t:,~fact;:!':2Iid tr,'~ wCiY. pi'GPed':l rerfor;ed in aCCai'Jance' with the pl.s1':; 2nl~ specificatior:s and t:l.s1; the t::;t:sl ;.;arr.. is E9 !. cCnpl:2te.:,; as of Jam,lar':! 26, 1 ':jj I l-t'::reD:;j recoMMend pa'J'MEnt c1' :hi'a VCI)C~r. ,----------------- . -------------------;-- Sigr,ec : ___ ~~:~:.:::.__fl__tl ~____ -------------------~----------------------------------------------~~------~~------------ ;~lS is to certif~ that to the best of ~~ knowledge. infornotiJfi' and belief, the quantities ar~ values of work certified r~rein is a fair appro:<iMate estiMate for the. periOd covered b~ this voucher. C':'li'tr ac tcr E.H. Rei,ner & Sx;s, I::c. Si'~r~ B~ -------------------------------~-------------- Gate : Ti:le ----------------------- ----------------------------------------------------------- C: t':J of \,,'s','ct,er Shcrewcod ~pw,t'€d for f'a':Ji'lent ------------------- , C~E:k2d ~~ ------------------------------------------- C~~...,2 : ~Jthori!ed Representative Date ----------------------------------------- )~:3-31::2tJ~ . 2';2 of 2 :.:: :;~-3tel:CI.icher "rO. . ?:e e 3 t' 20rt!ar'J J, 1983 F'r Jjed No. 82-1 .~=S.Jl_lr~ 8acklJP we 11, F\;/'lP, Pip in'3 and A?plJrteoant ).,ork. Sh:rewood, Miri~sota C:nlract Date ';':'1' ic. COM? 1 eted ,)Jl~ 12, 1982 _-:~_~ ~.!Ot nell ------------------------------------------------------------------------------------------------------------------------------------ :-.cvin'3 ant.; S:+.2, s2lt:r:,;; up e.;uipl'ler,t S. l'Iovins off-sit2 i}rlll n.J;~ir.al 14" i]per; ~oJle .:. F:)rr~~~h & In';~..:ll 811 Fipe ?'Jrnis;-t & Place ~;ortlarjd Ce'MerJ: ';'5 ';fOJ;t 0rill no/'\irl,31~" Open Hole F.:rf;is,l, I;-,st.311, F:eMD"Je Test r\M? <ind E;uipl'lent ::.eqIJired for Testiil,:! and Cel/elo;J!~:ent :3i.T ;ing, DE'v'E'I::pl'Ient and Test f'iJMP ins Furnish 8. Install Pitle':;s ik2ptCT Ind. Carlcrete Slab FI.irnish & Install --\IMP as Speclfieo F1.lrnl:;.1 & I"staE fill h?ir;9, Valves, Control:; & ~iSCt ~o~2rial tcCo~l?tE Project F:estcre ::I.lildin; & Gro'.nds to Or 1'3inal Condi hen rile:' Co;";'.:rete f'a~,:fung, Fainting, Scdding, Hc'. F\;rrlis,l & Instal: [li:w E:oc.:;ter F'i.!MP & Motor ~'.HI1:;h E" Install li2W Water Softerl':r L.:-~ate & In"3ul.?:e :'!'ain tine .; - - -. .:.- ;':0. j, ~... _.'_'"" .'=~-2 -,JfI c-nar<:e c=:r~':u:.t ::-<,ti 3/4" tJ 1-1/--t:1 '_ .":. i C ...' =" '_'= 023-3153.01 Wor~. Started : COMPletion Date Unit ......... e Contractor: E.N. P.:~:~r & Sons, Ir~. e300 I;;I).str~ Ave. N.W. AriCka, :-'fl. 55303 Jctor.er 18, 1982 DeceMber 16 I 1982 Umt CorM act T';jtal t: : ate }..!anti t'j PJ"iC':nt F'r ice Gl1anti t'j ;'I\.jl)/"lt L.S~ .36GO. ijJ 1 3,~D,) t JU 1 '36 J 0 f ~ 0 loF. 15.S~ 255 ~2;5. }O 274 411tl.Ca L.F :?,D;j 255 ~",:o "'1 2;~6t5 52:3.:0 . \../! ~ ..; ~ ~:~ SaCK - .', r :::.:.\1 . t : 0 1i9 .J <t ~ .;", ,~~ J. J'ri ..,;'..J .. J "oJ' -.I iI L.F. 4ti.GG 50 ..:..;;,n.JO '19.5 19:0.09 L.S. 15CJ.CC 1 151C .GO . " =(:i'i .lC ~ .....-..'oJ Hrs. 95. UO 20 FOO.uO 10 '?:O. C9 L.S. 1?3;j,JO 1 ~?50t[;n .9 1755.~D L.S. 4'1'34, 30 1 4934.00 1 4934.00 , ~. loS. 88tO.OO 1 8S00.CO 1 SaGo.ao L.S. 4:00.)0 1 42'1D. DO .6 252 C tOO L.S. lOOe.OO 1 1000.00 1 :000.00 loS. 9~tl,eO t ~5)' OU , 8:6. G 0 1 .. L.F. ~O.JO Zli 8]( .00 t; ....., 'J t.... oJ -------...---- ------------ ------------ ----------- S '-'-, .. S 3j34~8 .: ) ~:.!~~ .JL: :~'t(: ~'J ..-.... ". .. .. ~. ..- 175 t ';C ----------- ----------- -----------...- ------------ $ 1C711.CO $ ~1!1;t5.i1 Page 2 of Z . . C~onge UrGer No. 1 ::ad.lIp Well,hJr,p, hpirl'3, and App1.lrtenant Work At;ec:/:liJr~ PrOject No. 82-1 sr~rewood, Mir~sota Cor~ractor EtH. Renr~r & Sor~ - 6380 Irid.l5t.r~ Ave. H.W. Ar:oka Mo. 55303 :t?~ No. IteM Urti t Unit Price CorMa~ t QI.lanti t~ A,"IQt.lrli ictal to Date G1.lant it:; ~t1(jI.iflt -----------~-----------------------------------------------------------------------~------------------------------------------------ " L. ~ddition..l ;.ji~:i:g frOM well to blJildir:g to Hire, car:~J~t, t3~;:ng, trenching L.F. A~jiti~-~l c~st iran water Main frOM h~ll to brJildi:-ig to inclt.:de 31: Material & labor L.F. To re(,\iJ\'i~ ~"_:rM .i halll to i::esignatec 5i te 1 bIll. awa'j 2nd retllrn dirt & rebl.lrM well area estiMate dG8S not include lanysc;;pi:-;g i<iell area a bJ.lrM to original co,Jditioi:s, to no inck.:e an~ trees, S;'U'I.lbs elr U:'\oers ties 13.00 30 390.00 30 390.00 20.00 30 oJO.OO 30 600.00 3 L,S. 1500.00 1 15GO.uO 1 1500.00 --------- -------- ------- ---"'----- - '$ 2490.00 S 2490.00 C3:]-3153.01 Page 1 of 1 4>A 4,:F~~~,9d ACCOUNTANTS AND AUDITORS TONKA BUILDING EXCELSIOR, MINNESOTA 55331 612/474-8826 January 10, 1983 City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 City Council: This letter will outline our proposal of accounting service charges for 1983 for the Liquor Fund, per your request. Our charge for recording transactions and preparing an adjusted quarterly financial statement on an accrual basis will be $645.00 per quarter. Our fee for accounting services for the Liquor Stores or Liquor Fund has previously been $585.00 per quarter and has not been increased since 1977. With the excellent cooperation of the City and liquor store personnel we have been able to maintain that fee for a period of six years. We have been faced with increased over- head costs as has everyone else in the past few years. Because of this, we will need to increase the quarterly fee to the above amount. We hope this proposal meets with your approval. Thank you for the opportunity to be of continued service to the City of Shorewood. Sincerely, LONG, FROEHLING AND ASSOCIATES, P.A. By v:Y~L~ Donald R. Egne 1/ Certified Public Accountant DRE:cs 4, :F~ and'~, 9d ACCOUNTANTS AND AUDITORS TONKA BUILDING EXCELSIOR, MINNESOTA 55331 612/474-8826 January 10, 1983 City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 City Council: This letter will outline our proposal concerning the exami- nation of the balance sheet of the various funds of the City of Shorewood as of December 31, 1983, and the related statements of revenue, expenditures, and fund_balances, and statements of operations, retained earnings and changes in financial position for the year then ended. Our examination will be made in accordance with generally accepted auditing standards, and, accordingly, will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. As the primary purpose of the examination is to enable us to form an opinion as to the financial position of the City at December 31, 1983, and the changes in fund balances and results of operations for the year then ended, and inasmuch as a detailed check of the day-to-day transactions is not contemplated, please understand that you must rely on adequate methods of internal check and control as your principal safeguard against irregularities which a test exami- nation may not disclose. Any irregularities which come to our attention during the examination will be promptly reported to you. Our fees for the examination of the records of the City of Shorewood as at December 31, 1983, will be billed at our regular hourly rates. You have our assurance that we will endeavor to keep the cost as low as possible. We anticipate that the City will furnish clerical assistance to the extent practicable. This will permit emphasis by our representatives on the more significant phases of the examination as well as help us to maintain a minimum hourly budget. We would also request that we be permitted to perform preliminary audit functions at the City offices prior to December 31, 1983. The City Administrator has asked that we submit an estimate of our total fee which would permit him to prepare a more accurate budget for the City. . City Council City of Shorewood Page 2 The audit of the 1983 records will be performed sometime in early 1984. The actual dates will vary depending on when the records for the year are complete and available to audit. Because of unsettled economic conditions and the many factors at the City which could have an effect on our rates and the amount of time required to complete the audit, it is very difficult to provide an accurate estimate this far in advance. For purposes of budget planning, we anticipate a maximum fee increase of 10% of the prior year's fee. We would hope that conditions at that time would allow us to perform the audit for a fee with a less than 10% increase and we would do our best to do so. We would exceed our estimate only if circumstances arose which would require additional audit procedures. We would discuss such circumstances with you prior to incurring any additional fees. If we are able to complete the audit in less time than anticipated, our fee will be reduced accordingly. Long, Froehling and Associates, P.A. has been located in Excelsior for 36 years. We have a very qualified staff of clerical and professional people, including nine Certified Public Accountants. Thank you for the opportunity to submit this proposal. We will be most happy to further discuss our services or any part of this proposal with you at your request. Respectfully submitted, By LONG, FROEHLING AND ASSOCIATES, I ,f) 4' l' i . tJ-V~L.A ~ Donald R. Egne 1 Certified Public P.A. ,&(~. DRE:cs 4, :F~ cud~, 9 s;ff 4 / The Sporl*JllhIlJ.;-ltt)(iA VOl. 16, NO.4 Outdoor News, P.O. Box 27145, Golden Valley, Minn. 55427 Phone 546-4251 Copyright 1913 FRIDAY, JANUARY 28,1983 Twin Cities Anglers Would Be 'Losers' H Metro DNR Headquarters Is Closed By LEN LffiBEY If cost-conscious members of the Minnesota legislature force the Department of Natural Re- sources to close down or transfer its Metro Region Headquarters, Twin Cities area sportsmen will notice more than just the loss of metr(H)riented fisheries manage- ment. A loss of emphasis on metropol- itan area fishing would be bad enough. FRANK SCHNEIDER, Jr., Minnesota Sportfishing Congress president, recently praised Metro Region Fisheries Supervisor Du- ane Shodeen for inovative and forward-looking programs that benefit the hundreds of thousands of fishermen in the seven-county metropolitan area. Fish management in the metro- politan area must confront pro- blems that don't exist in any other part of the state, "because the pressure is there," Schneider said. "Prior to 1974 (when the Metro office opened with Shodeen as fisheries supervisor)," Schneider added, "the DNR prac- tically ignored the game fish potential of metropolitan area lakes. " THE DNR METRO Region Headquarters is in danger of clos- ing because in March, 1982, the state legislature found itself look- ing at another huge budget deficit. Lawmakers "solved" the deficit problem by cutting more than $30 million from state agency oper- ating expenses through the fiscal year ending on June 30, 1983. A total of $450,000 was cut from the DNR's budget. The Depart- ment was ordered to reduce its statewide regions to three, and this specific mandate was includ- ed in the budget-reduction bill as a "rider:" "this reduction shall in- clude closing the metropolitan region office." IF THE LEGISLATURE does not change its instructions to the DNR, it will, in fact, destroy what seems to be a compact, self-con- tained administrative and opera- tional "team" that works well together and has cooperated with numerous local government b0- dies on projects that have worked to the advantage, not only of sportsmen, but anyone who en- joys contact with wildlife and the outdoors as part of the unique "quality of life" in the Twin Cities metropolitan area. The "core" of the Metro Head- quarters, on Warner Road, in St. Paul, is comprised of Fisheries, Wildlife and Enforcement super- visors. Complementing them are State Parks and Forest super- visors, a Trails and Waterways coordinator and one for the Lower 8t. Croix. A headquarters administrator, field service coordinator, land specialist, hydrologist, engineer, naturalist and business manager round out the "team." IF SHODEEN were trying to get a new public access on Lake Minnetonka, for example - which lake, he says, could easily support two-to-three times more fishing than it now gets - other members of the headquarters "team" would handle specialized parts of the task. The land specialist would try to locate property that could be ac- quired from a willing seller for the . F~nk Schneider Jr., president of the sp6rtfislling congress, said his group will urge the Legislature "to rescind this short-sighted decision." "Elimination of the Metro office M.'r\ r\e.A. po L's T"" b u.. h e.. access site, and appraise the parcel. The hydrologist and engineer would help design the physical layout - ramp, parking area and access road. Karen Loechler, the regional admin- istrator, would coordinate the ac- tivities of the headquarters staff so as to avoid waste and duplica- tion, and she also chairs the Public Water Access Subcommit- tee of a task force studying access needs on the huge suburban lake. ROGER JOHNSON is regional wildlife supervisor. He commutes between an office at the Carlos Avery Game Farm, north of the Twin Cities, and the Warner Road facility . Johnson oversees the work of two area game managers and the resident manager at Carlos Avery. He is also responsible for all of the smaller wildlife manage- ment areas around the seven counties, and other wildlife- enhancement programs, such as cooperative habitat projects with private landowners. THE ENFORCEMENT super- visor, Mike Gruppa, sees all the problems DNR conservation of- ficers face in the larger regions, but in Metro they are compounded by the tremendous population density. Then there are problems peculiar to the urban Twin Cities - like over-fishing by Laotian and Hmong immigrants - which Gruppa and a St. Paul neigh- borhood justice center are trying to reduce with a tri-lingual hand- book for Southeast Asian fish- ermen. Gruppa supervises 11 conserva- tion officers. Ten have parts of the metropolitan area assigned to per year," Alexander said, "but we don't know what relocation expenses will be, with bumps and unemploy- ment. 1-27-83 ~! W -.r.~ <n ~ Q) >0. cg(j) DNR REGIONS-At 2,968 square miles, "Metro" is the smallest at the six administrative and operational regions, but it has nearly one-halt the tishing population in Minnesota. Because at its high-density papula. tion, and sharply increased demand tor outdoor recreation, the Metro Region Headquarters faces problems unlike those in other ports ot the stote. * * * them. The other, Pat McGuire, specializes in snowmobile and firearms safety training - and routinely oversees the training of one-third of Minnesota's youth each year. TYPICAL enforcement pro- blems range from deer shining and investigation of illegal walleye sales in south Min- neapolis (summer of 1982), to complaints about people snaring tame ducks and geese on their lawns or luring them into garages where they are killed. "Metro" also handles Game and Fish Code enforcement on metropolitan area lakes and rivers, hundreds of "animal nuisance" calls, and 75 to 100 re- quests each day for information during the fall hunting seasons, some 1,400 highway deer kills an- nually and other DNR enforce- ment functions. ti: a~ z ~ ~ -; e: ~ 8:~ :; ; ~ 8.~ 5.3 .s E ~.: c"'5.;': ~& MATTHIAS. ROEBKE Be MAISER CERTIFIED PUBLIC ACCOUNTANTS 540 EAST FIRST P. O. BOX 65 WACONIA. MINNESOTA 55387 ALAN W. MATTHIAS JOHN M. ROEBKE JAMES J. MAISER AREA CODE 612 442-4408 METRO 448-5343 DUANE A. EBERT January 24, 1983 NORWOOD OFFICE CITIZENS STATE BANK BLDG. City Counci I City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Dear Sirs and Madam: As you requested, we present the fol lowing information about our firm and our proposed approach to your accounting needs. Our firm traces its origin back to 1963 when it was formed in Waconia, Minnesota. Ever since that time we have been auditing area cities. We offer services in the four basic areas of a certified firm - accounting, auditing, management advisory service and taxes. Presently we have a personnel makeup of three partners, one professional staff, three para professional secretaries and four part time para professionals and clerks. James Maiser is our partner in charge of municipal accounting and audit. It is his responsibil ity to see that the accounting needs of our clients meet the generally accepted accounting principles that were established for municipalities. We are quite aware of the differences in accounting for a Minnesota municipal ity as opposed to a Minnesota business corporation. Our experience concerning Minnesota municipal ities includes audits of the Cities of Carver, Henderson, Norwood, St. Bonifaicus, Victoria, Watertown and Waconia. We are presently offering accounting assistance to the Cities of Waconia and Victoria in the form of computer prepared financial statements. We have also established and are running computer processed water and sewer bil Is. The accounting system that we wit I be using for municipal ities in 1983 involves an in-house computer system. Prior to 1983 we util ized a computer terminal in our office and a computer processor in Iowa. The change was made to an in-house computer system in 1983 in order to provide better service to our clients. We can now customize financial statements to meet the specific needs of our clients while also substantially decreasing our turnaround time. The accounting service that we will provide is referred to as a compi- lation._ A compilation is a presentation of the financial information in a statement format that is a representation of the municipal ity. Since the coding of the checks, receipts and other entries is the responsibil ity of the city we cannot express an opinion or any other form of assurance on the com- puterized statement. Because we are providing only a computerized record keeping system, our independence would not be impaired. We could stil I perform an annual audit for you. City of Shorewood -2- January 24, 1983 Our services wi I I include two sets of financial statements. The first set wi I I include a combined balance sheet for al I governmental funds and the enterprise funds of sewer and water and a statement of revenue and ex- penditures by fund with budget comparison. The second set of statements wi I I include a balance sheet and income statements by department for your municipal liquor stores. Our setup fee which includes setting up a chart of accounts, beginning balances, the annual budget and assisting in the training of your employees in the operation of this system would be between $300 and $500. We would receive copies of coded receipts, checks with control total tapes by fund on a monthly and quarterly basis for the different funds. We would also receive a worksheet of beginning and ending cash balances and the monthly bank reconcilation. From this information we would prepare a budget comparison financial statement for each period and a final statement at the end of the year after adjustments; so in a full year's term we would prepare 13 financial statements. The fees for these financial reports would be: Governmental Funds and Enterprise Funds of Sewer and Water, monthly $325/mo Liquor Store Fund 150/qtr The statements of Revenue and Expenditure with budget comparisons and the income statement for the liquor store wi I I be designed to meet your require- ments. These statements wi t I be designed so that they wi I I provide the financial information you need to make informed business decisions. A rei iable estimate for audit fee for 1983 would be extremely difficult to estimate at this time. An audit fee is based upon the number of hours needed to accumulate sufficient audit evidence. The amount of time for an audit can vary significantly based upon the internal control systems of the City and the level of expertise and assistance of the City staff. Because an audit of a municipal ity is much more involved and technically difficult than a business enterprise, a significant portion of the audit tests are performed by an audit partner. This practice results in a qual ity audit at a competitive price. Based upon our ex- perience for a City the size of Shorewood we would expect an audit fee to range from $4,000 to $6,000. We wil I be happy to give you a firm quote for the audit after we have had an opportunity to review your City later in 1983. We appreciate your confidence in requesting us to submit this proposal. We wi 1 1 be happy to meet with you to answer any additional questions. Sincerely, MATTHIAS, ROEBKE & MAISER By ~~~ JM/lg ~. GMHCo GEORGE M. HANSEN COMPANY, P.A. A Professional Corporation of Certified Public Accountants February 8, 1983 City Counc i 1 City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 Dear Councilmembers: At the request of Mr. Uhrhammer we are pleased to submit our proposal for the following services: Audit of the City of Shorewood for the year ending December 31, 1983 $7,500 - $7,900 Preparation of compiled financial statements for the Liquor Fund Monthly Quarterly $225 - 450 - $250 500 Preparation of cash basis compiled financial statements with budget comparisons for the General, Water and Sewer Funds and summaries of total receipts and total disbursements for all other funds: Monthly Quarterly $200 - 400 - $250 500 There are no additional computer set up charges for the compiled financial statements. If conditions are noted which indicate that material errors, defalcations, or other irregularities exist, or if any other circumstances are encountered that require extended services, we will promptly advise you, and no extended services will be performed unless authorized. Profile of George M. Hansen Company, P.A. Our firm is a local firm of certified public accountants with one office located in the Minneapolis area, the staff of which consists of three officers and five other professionals. We provide a wide range of services for our clients. Please refer to the attached booklet "GMHCo. Background and Services" for further information in this regard. 1 75 SOUTH PLAZA BUILOING WA YZA T A BOULEV ARO AT HIGHWAY 1 00 MINNEAPOLIS, M1NNESOT A 5541 6 61 2/546-2566 1 Scope - Audit We will examine the combined balance sheets of the City of Shorewood as of December 31, 1983 and the related combined financial statements for the year then ended. Our examination will be made in accordance with generally accepted auditing standards and will include such tests of the accounting records and such other auditing procedures as we consider necessary in the circumstances. The objective of our examination is to express an unqualified opinion on the financial statements, although it is possible that facts or circumstances encountered may require us to express a less than unqualified opinion. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories and direct confirmations of receivables and certain other assets and liabilities by correspondence with selected customers, creditors, legal counsel and banks. At the conclusion of our examinations, we will request certain written representations from your staff about the financial statements and matters related thereto. The fair presentation of financial position and results of operations in conformity with generally accepted accounting principles is management's responsbi1ity. Management is responsible for the development, implementation and maintenance of an adequate system of internal accounting control and for the accuracy of the financial statements. Although we may advise you about appropriate accounting principles and their application, the selection and method of application are responsibilities solely of management. Our engagement is subject to the inherent risk that material errors, irregularities or illegal acts, including fraud or defalcations, if they exist, will not be detected. However, we will inform you of any such matters that come to our attention. Scope - Compilation We will compile, from information you provide, monthly or quarterly balance sheets and related statements of income and retained earnings of the various funds of the City of Shorewood during 1983. We will not audit or review such financial statements. Our report on the financial statements is presently expected to read as follows: We have compiled the accompanying balance sheet of the "Fund" of the City of Shorewood as of "Date" and the related statements of income and retained earnings for the period then ended, in accordance with standards established by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Our report on your interim financial statements, which statements will omit substantially all disclosures, will include an additional paragraph that will read as follows: Management has elected to omit substantially all of the disclosures required by generally accepted accounting principles. If the omitted disclosures were included in the financial statements, they might influence the user's conclu- sions about the company's financial position and results of operations. Accordingly, these financial statements are not designed for those who are not informed about such matters. 2 Management Letters As part of each audit management comments. improved and includes of the City. we submit to Council our letter on internal control and The letter points out areas where internal control could be comments regarding the operations of the individual funds It is our practice to work with the City's staff, as needed, in adopting the necessary changes recommended in our letter and to furnish any special assistance that may be required. This practice has received enthusiastic support from other cities and has contributed to reducing the cost of outside support services. Support Services In addition to the audit, we provide a number of supporting services for our clients. Mr. Murphy and others on our staff are always available to answer questions or to provide assistance whenever needed. A partial listing of these services include: Long range planning Budgeting Data processing and computer systems Special audits for federal and state agencies Additional Information After the audit is complete we would like to meet with Council to discuss the report and letters, and to answer any questions you may have regarding them. found that this meeting often gives council members a better insight into the financial condition of the city and financial problems that may exist. audit We have Each audit is reviewed by a second officer who was not involved in the audit. This provides assurance that our audit is conducted in accordance with the standards of the American Institute of Certified Public Accountants. We are a member of the American Institute of Certified Public Accountants Private Companies Practice Section. We have joined this Section to ensure that we are maintaining the highest professional standards by undergoing periodic compliance reviews of our quality control policies and procedures. We have worked with governmental units for over twenty-five years. During this period, we have developed internal control questionnaires and audit programs which are specific to cities. The questionnaires and programs are periodically modified for changes in governmental operations. The enclosed brochure has additional information about our firm for you to review. If you have any questions regarding this proposal, please contact me. Very truly yours, JGM:hj GEORGE M. HANSEN COMPANY, P.A. ?~ ??/+ J. Gregory Murphy Enclosure 3