The URL can be used to link to this page

01-10-11 CC Reg Agenda PacketCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, JANUARY 10, 2011 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Lizee Hotvet Siakel Woodruff Zerby B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Executive Session Minutes, December 13, 2010 B. City Council Regular Meeting Minutes, December 13, 2010 C. City Council Special Meeting Minutes, January 3, 2011 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List B. Travel Policy for Elected Officials C. Southshore Center Directional Signs D. Staff Compensation E. Speed Cart F. Adoption of the Hennepin County All- Hazard Mitigation Plan 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS Attachments Minutes Minutes Minutes Claims List Administrator's CAF Administrator's CAF Administrator's CAF Administrator's CAF Police Chief's memo, Resolution CITY COUNCIL REGULAR MEETING AGENDA — January 10, 2011 Page 2 of 2 7. PARKS — Report by Representative 8. PLANNING - Report by Representative 9. ENGINEERING /PUBLIC WORKS A. Silver Lake 10. GENERAL /NEW BUSINESS A. City Attorney Agreement B. Trail Discussion C. Appointments to Boards and Commissions D. Staff / Council Retreat 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Hennepin County Open Book Meeting Date —May 2, 2011 2. Arctic Fever Staff Report B. Mayor and City Council 12. ADJOURN Attachments Engineer's CAF Administrator's CAF Administrator's CAF Administrator's CAF Administrator's CAF HC Memo Director of PW Report CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, 10 January, 2011 7:00 p.m. A 6:30 P.M. Council Executive Session is scheduled this evening. Agenda Item #3A: Enclosed is the Verified Claims List for Council approval. Agenda Item #313: Beginning in 2006, the Legislature requires that cities have an "elected officials out -of -state travel policy", and that it be reviewed annually. The Council adopted the policy in 2006, and it was adapted from a model prepared by the League of Minnesota Cities. No changes have been made since its adoption (Resolution No. 06 -004). No further action is required at this time unless the Council wishes to make modifications to it. Agenda Item #3C: At a recent meeting, the Southshore Community Center (SCC) Oversight Committee discussed the need for directional street signs for the SCC. Kristi Anderson, Director, is requesting the purchase and installation of said signs. Funds are available in the Public Facilities budget for this purchase, estimated at $803, plus any additional costs related to Hennepin County permit fees and hardware /posts. Staff recommends approval of the request. Agenda Item #3D: Act on recommendation for staff compensation as discussed in Executive Session. Agenda Item #3E: Proposal to "officially" turn over the operation and deployment of the speed cart device to the SLMPD for use in all of their operational area. Allows for deployment in Greenwood, Tonka Bay, and Excelsior without having to check first with us to see if it is ok. Agenda Item #31 As part of a federal mandate, Hennepin County has prepared an All- Hazard Mitigation Plan to be included in each city's emergency operations plan. The original plan was adopted by the city in 2004. Required updates to the plan were recently completed and approved by the County Board of Commissioners. In order to be eligible for future disaster funding by the Federal Emergency Management Agency (FEMA), the city must adopt the updated plan. SLMPD Chief Litsey is designated as Shorewood's Director of Emergency Management, and is recommending that the Council approve the plan. An executive summary of the plan is provided. The entire plan, which is hundreds of pages, is available on a CD. Agenda Item #5A: There are no public hearings this evening. Executive Summary — City Council Meeting of January 10, 2011 Page 2 of 2 Agenda Item #6A: There are no scheduled reports this evening. Agenda Item #7: Park Commissioner Bob Edmondson will report on the December 14, 2010, Park Commission meeting. Agenda Item #8: A Planning Commission representative will report on the recent Planning Commission meeting. Agenda Item #9A: Staff received the soil report for Silver Lake storm maintenance project and seven quotes for performing maintenance. Staff recommends that the City Council accept the soils report and direct staff to work with Parrott Contracting, Inc. for the maintenance not to exceed $40,000. Agenda Item #10A: Review and consider approval of the agreement for legal services with Malkerson, Gunn, and Martin, LLC with the designated attorney being Tim Keane. The retainer rate quoted is $1,850 month and the hourly rate is $155 - $185 depending on the attorney handling the case. Current budget is $47,500 and current rate with Kennedy and Graven, Charted is $1,500 month retainer and hourly rate of $145 - $165 depending on attorney. Agenda Item #IOB: Discuss the establishment of a Trail Development /Study Committee and if desired, appoint members. Recommended committee members would represent parks commission, planning commission, and council. The purpose would be to review past trail plans, update and develop a new plan, and plan an implementation strategy. Agenda Item #IOC: Discuss process and procedures for appointing members to the Planning and Parks Commissions. There are two vacancies on the Planning Commission with no incumbents. One resident indicated an interest to serve on this Commission. There are three spots on the Park Commission with two incumbents interested in continuing and one interested resident at this point. Agenda Item #I OD: Discuss and authorize staff to contact a facilitator to conduct a full day or a couple of /z day sessions with council and staff. The purpose is to develop a process for establishing goals and objectives that can be used each year and review council / staff relationships and roles. Agenda Item #11A.1. This is for information only —Hennepin County has scheduled the 2011 Open Book meeting for Monday, May 2, from 5:00 — 7:00 p.m. at Shorewood City Hall. There are no other scheduled city meetings on this date. Hennepin County Assessors will be present on this date /time to meet with residents who have concerns about their property valuation. Staff has confirmed this date with the County. Agenda Item #11A.2. An written update on the upcoming Arctic Fever (Jan. 15 -16) event is provided. #2A CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION MONDAY, DECEMBER 13, 2010 MINUTES 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Lizee called the meeting to order at 6:15 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Bailey, Turgeon, Wt Heck (arrived at 6:50 P.M.) Absent: None B. Review Agenda Zerby moved, Turgeon seconded, approving the agenda as presen 2. CITY ADMINISTRATOR PERFORMANCE REVIEW The purpose of the executive session was to finalize the City Admiral Lizee, Councilmembers Bailey, Turgeon, Woodruff and Zerby were I meeting at 6:50 P.M. to receive the review. 3. ADJOURN 5755 COUNTRY CLUB ROAD CONFERENCE ROOM 6:15 P.M. ; and Administrator Motion passed 510. s performance review. Mayor Administrator Heck joined the Woodruff moved, Turgeon seconded, adjourning the City Council Executive Session of December 13, 2010, at 7:03 P.M. Motion passed 5/0. LY ATTEST Christine Lizee, Mayor Brian Heck, City Administrator /Clerk CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, DECEMBER 13, 2010 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Lizee called the meeting to order at 7:05 P.M. A. Roll Call Present. Mayor Lizee; Councilmembers Bailey, Turgeon, City Administrator Heck; Finance Director DeJc of Public Works Brown; and Engineer Landim Absent: None. B. Review Agenda Mayor Lizee noted that Bill Mason requested his zoning violation Heck stated it will likely be scheduled for the January 24, 2011, City Councilmember Woodruff asked that Item 3.H Adopting the 2011 agenda. 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. ; Attorney Tietjen; r Nielsen; Director be rescheduled. Administrator Budgets be added to the Turgeon moved, Woodruff seconded, approving the agenda as amended. Motion passed 510. 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, November 22, 2010 Turgeon moved, Zerby seconded, Approving the City Council Work Session Minutes of November 22, 2010, as presented. Motion passed 510. B. City Council Executive Session Minutes, December 6, 2010 Woodruff moved, Zerby seconded, Approving the City Council Executive Session Minutes of December 6, 2010, as presented. Motion passed 510. C. City Council Special Meeting Minutes, December 6, 2010 Zerby moved, Woodruff seconded, Approving the City Council Special Meeting Minutes of December 6, 2010, as presented. Motion passed 510. 3. CONSENT AGENDA Mayor Lizee reviewed the items on the Consent Agenda. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 2 of 14 Turgeon moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Approval of Amendment to Residential Recycling Grant Agreement C. Adopting RESOLUTION NO. 10 -055 "A Resolution Adopting the 2011 — 2015 Capital Improvement Program." D. 2010 Fund Equity Transfers (This was moved to Item 10.G under General/New Business.) E. Setting the Storm Water Pollution Prevention Program Meeting Date F. Authorizing Expenditure of Funds Well House G. Adopting RESOLUTION NO. 10 -057 "A Re City Administrator to Extend the Electrons License Agreement with Hennepin County for H. Adopting RESOLUTION NO. 10 -060 "A Res Fund Budgets." Motion passed 510. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this 5. PUBLIC HEARING None. 6. REPORTS AND PRESENTA A. Council Boulder Bridge on Authorizing the Mayor and reel Database Conditional Use ear 2011." the 2011 Enterprise Mayor Lizee stated Councilmembers Bailey and Turgeon are completing their service on the City Council this year, noting this is the list regular City Council meeting of the year. On behalf of the Council and the residents of Shorewood, Mayor Lizee thanked Councilmember Bailey for his service as a Councilmember from March 2008 through December 2010 and she presented him with a plaque of appreciation and recognition. On behalf of the Council and the residents of Shorewood, Mayor Lizee thanked Councilmember Turgeon for her service as a Councilmember from January 2001 through December 2010 and she presented her with a plaque of appreciation and recognition. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 3 of 14 Mayor Lizee noted that both Councilmembers served on the Planning Commission prior to serving on the Council. Councilmember Turgeon expressed her sincere thanks to the City's taxpayers. She stated it was enjoyable, an honor and a privilege. She wished the residents well and the incoming Council the best of luck, noting Council had challenging times ahead. Councilmember Bailey expressed his appreciation to the residents and City staff. He stated he had an enjoyable time serving on the Council and before that on the Planning Commission. He wished staff well. B. Lake Minnetonka Communications Commission Activities Report by Representative Ken Hendrickson Mayor Lizee introduced Ken Hendrickson, the City's Representative on the Lake Minnetonka Communications Commission (LMCC), who was present to give an update on LMCC activities. Mr. Hendrickson stated the cable franchise for Mediacom is up for renewal in 2013. The renewal process is regulated by both Federal and State law and it takes about 30 — 36 months to do. It's a complex process. He noted the LMCC has not yet received a renewal proposal from Mediacom to provide cable network services. He stated if the LMCC were to deny the renewal that is also a long and involved formal process. He then stated the LMCC has never had more leverage for negotiating. Mr. Hendrickson then stated the LMCC is kicking of is a viable market for this type of service. The LM( Cities of Mound and Wayzata. It will be a 10 mini Mound and Wayzata will be surveyed separately. I three — seven cities. Deephaven Greenwood, Shorev are 4,587 households in that group and it will take percent result. The LMCC budgeted for this effort in to the request for proposal it put out. The responc preferred firm by the subcommittee to the LMCC Ex( of experience and professionalism and its quote is $2 fiber to the premises survey to determine if there will survey its seventeen member cities plus the phone survey of `potential residential customers. member cities` will be combined into groups of d and Woodland will be one survey group. There 5 phone surveys to achieve a plus or minus five 2011 budget. The LMCC received five responses CCG Consultants will be recommended as the �utive Council next week. That firm has a great deal ,000. Mr. Hendrickson noted him on that. CC Executive Committee. Mayor Lizee congratulated Mr. Hendrickson stated Mediacom has proposed an increase in its late fee, but to date the LMCC has not received any justification for it. There was a Mediacom large outage on November 3r which was caused by a truck loaded with Christmas trees taking down a cable. A second outage was required to fix the cable. On October 27 the LMCC was notified by Mediacom of a $2.00 increase for its basic service and $1.00 for its expanded service. Mr. Hendrickson then stated the cable franchise renewal is for a period of fifteen years. It will be a time of rapid change and he's not sure the LMCC wants to be committed to one service provider for that long. The cable companies are making a concerted effort to make cable franchising a state -wide process. He did not recommend making it a state -wide process. In response to a question from Councilmember Bailey, Mr. Hendrickson explained the LMCC has one cable franchise today. Mound has its own cable franchise and it has agreed to pay some of its franchise fees to the LMCC for the television programming the LMCC does and for the interfacing it does with CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 4 of 14 Mediacom. The cable service providers want to make that a state -wide process. The providers would deal with the State of Minnesota rather than organizations like the LMCC. Councilmember Bailey asked what the LMCC's top priorities are in the renewal process. Mr. Hendrickson responded quality of service, an acceptable cost and customer service. 7. PARKS No report was given as there has not been a Park Commission meeting since the last Council meeting. The next meeting is scheduled for December 14, 2010. 8. PLANNING Commissioner Hutchins reported on matters considered and actions taken at the December 7, 2010, Planning Commission meeting (as detailed in the minutes of that meeting). A. Zoning Ordinance Amendment Pertaining to Nonconforming Buildings and Uses Director Nielsen stated the Planning Committee held a public hearing on December 7, 2010, to consider amendments to the City's Zoning Code to update the provisions in the Code relative to nonconforming buildings, structures and uses to comply with State law. The proposed Ordinance will make the Code consistent with State law. The current Ordinance states a nonconforming structure cannot be rebuilt if it's destroyed to more than 50 percent of its ''value. The intent of the current Ordinance is to bring nonconforming structures into compliance. In 2006 the State law changed and the City became aware of the change this year. The Court has ruled that a city has to allow a nonconforming structure to be rebuilt to its former extent. The City is not obligated to allow the expansion of nonconforming structures and the proposed Ordinance does not allow that. He explained the draft Ordinance contains a provision allowing nonconforming structures to be moved, even if full compliance cannot be achieved, when the move would result in improved compliance with zoning standards. The Planning Commission recommended including this provision. This provision would have some impact on agenda Item 8.0 for the Gideon Cove Homeowners Association (HOA). Turgeon moved, Woodruff seconded, Approving the Fourth Draft of ORDINANCE NO. 472 "An Ordinance' Amending the Shorewood Zoning Code as it Pertains to Nonconforming Buildings, Structures and Uses." Councilmember Woodruff stated he has reservations about this but because of the change to the State law in 2006 the City has to change its current Ordinance. The fourth draft of the proposed Ordinance is better than what the City has. Councilmember Bailey expressed he thought it unfortunate that the State law changed. Because of the change the City has lost a valuable tool in making the City more livable. He understood it's uncomfortable for property owners to bring their property into conformance with City Code. He stated he thought the City reduced a lot of clutter by asking property owners to bring things into compliance. The City is now more open. He then stated he thought the Planning Commission did the right thing. The State law is the State law. To the extent possible, he thought the City would be better off by asking property owners to bring things into conformance. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 5 of 14 B. Zoning Ordinance Amendment Requiring Trash Enclosures Director Nielsen explained the Planning Commission worked on an ordinance amendment requiring trash receptacles to be kept inside an enclosure when located outside. The amendment requires receptacles to be located at the rear or side of a building; not at the front. This does not pertain to single - family or two - family dwellings. There is a provision in the amendment for single - family or two - family dwellings that allows trash receptacles to encroach into the five -yard setback. The amendment recommended by the Commission allows residents to place their receptacles at the curb on the designated refuse collection day and required removal no later than 12 hours after the designated day. He noted Councilmember Woodruff requested the amendment be revised to allow residents to place them at the curb twelve hours before the designated day. He stated the meeting packet contains a copy of the amendment recommended by the Commission as well as a third draft of the amendment which includes the provision recommended by Woodruff. Nielsen noted the Planning Commission did not want the proposed Ordinance to be too onerous for business owners. He also noted business owners would have until July 1, 2011, to come into compliance with the proposed amendment should Council adopt the Ordinance. Notices will be sent out to the owners right away. He stated other than the one person who spoke at the Public Hearing held by the Planning Commission on this matter on December 7 the City did not receive negative feedback on the proposed Ordinance. Woodruff moved, Turgeon seconded, Approvi Ordinance Amending the Shorewood Zoning Receptacles." In response to a comment from Councilmember before provision was added to make the time per consistent. Nielsen commented that twelve hours s Third Dr as it Pe Director Nielsen explained the twelve -hours putting the receptacles out and removing them be the norm for other cities. ANCE NO. 473. "An the Regulation of Trash Councilmember Zerby stated in Section 2.f.2 there is a statement that talks about "The outdoor storage of junk in yards..." The term "junk" is not defined there. Director Nielsen explained that section is not being changed. Nielsen noted that in Chapter 501 in the Code there is a list of what is considered junk. C. Variance Request for Gideon Cove Applicant: Gideon Cove Homeowners Association Location: Outlots A -C, Lawtonka Director Nielsen stated Council approved an Ordinance amending the Shorewood Zoning Code as it pertains to nonconforming buildings, structures and uses (Item 8.A on the agenda) earlier this evening. Therefore, a variance request by the Gideon Cove Homeowners Association (HOA) is no longer necessary. This item now becomes a site plan review. Nielsen explained that the HOA proposes the replacement of two nonconforming structures on its common area peninsula on Gideon's Bay with one structure. The proposed structure complies better, but not fully, with the City's zoning standards. The proposed structure would be located further back on the peninsula and provide a setback of slightly more than 31 feet from the shoreline of Lake Minnetonka on each side and 40 feet from the right -of -way of Timber Lane. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 6 of 14 Nielsen then explained the Planning Commission asked if the proposed structure is as small as it can be. In particular, the Commission wondered if there is a need for the space in the middle of the storage area between the lockers. The HOA explained it has common equipment that needs to be stored in that area. Nielsen stated the Planning Commission has recommended approval of the site plan as proposed subject to the conditions outlined in the Staff report. Staff recommends the HOA present a landscape plan that would further reduce the impact of the new structure and restore the shoreline where the current buildings are located. The HOA property exists as three outlots with separate property identification numbers. Staff recommends the three parcels be legally combined prior to the permit being issued. He then stated that the Commission recommends the fence that strays onto the right -of -way be moved on to the HOA property. He noted the HOA appears to be agreeable to all three conditions. Mayor Lizee noted representatives from the HOA were what the timeline for this would be if the site plan were construct the new structure in the spring of 2011. Turgeon moved, Woodruff seconded, approving the Gideon Cove site plan subject to the approval of a landscaping plan, the three i the fence being moved on to the HOA's property. Motion passed! asked Director Nielsen the HOA is looking to eowners Association (HOA) being legally combined and D. Status of Zoning Compliance Applicant: Gale Olson, Jr. Location: 25755 Birch Bluff Road Director Nielsen stated that he and Administrator Heck met with Mr. Gale Olson, Jr. and his mother to discuss the nuisance and zoning violations at 25755 Birch Bluff Road. They discussed a number of the items on the original notice, noting some of the items have been resolved. Since this item was last discussed during the November 22, 2010, Council meeting, Mr. Olson has constructed a fence to screen off some of the outdoor storage he put up another shelter for a small tractor with a front -end loader. Director Nielsen stated this adds to the number of accessory structures on his property, noting this is still an issue that will need to be resolved. Mr. Olson has made progress in trying to resolve the violations. Two vehicles were cited as being in violation. Staff incorrectly recorded the license plate number on one trailer that is actually owned by Mr. Olson. The other vehicle is registered to someone else and is being used by Mr. Olson's brother -in -law who lives in the house. It's on loan to him from another brother -m- law. An effort is underway to transfer the title to the resident brother -in -law. Nielsen then stated Mr. Olson has made progress with regard to the complaint the City received. Staff recommends it continue to work' with Mr. Olson toward resolving the other violations. Administrator Heck stated Mr. Olson provided evidence that one structure and some materials stacked around that structure are not on his property. The neighbors cleaned up that area. The equipment that Staff thought did not belong to someone living on the property does belong to them. There was Council consensus to have Staff continue to work with the Mr. Olson. E. Zoning Violation Appeal Applicant: Bill Mason Location: 27680 Island View Road CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 7 of 14 Mayor Lizee noted that per Bill Mason's request his zoning violation appeal has been rescheduled. It will likely be on the January 24, 2011, City Council meeting agenda. 9. ENGINEERING /PUBLIC WORKS A. Island Sanitary Sewer Repairs Engineer Landini stated during the televising of the sanitary sewer system located out on the Islands 44 defects were identified. He explained that four firms were invited to quote on repairing the defects and three firms provided a quote. The low quote was received from Visu- Sewer, Inc., in an amount of $24,545 to complete the 44 repairs. Landini then stated Staff recommends Council direct Staff to sewer repairs not to exceed $30,000. Bailey moved, Turgeon seconded, directing Staff to sewer repairs for an amount not to exceed $30,000. Councilmember Woodruff asked when Staff anticipates the responded if Council approves this now the purchase order of the actual repairs will depend on the weather. If the we spring. Motion passed 510. 10. GENERAL /NEW A. Cell Tower Lease Mayor Lizee stated during its telecommunication facilities c currently being paid by any of less than $26,000. Staff recomr Discussion Inc, for the sanitary Visu- Sewer, Inc. , for the sanitary I be completed. Engineer Landini ed as early as tomorrow. The start cold the work will be done in the )er 22, 2010, meeting Council agreed the City's lease rates for ity's water towers should be increased to the highest amount ing carriers. Staff found the highest amount being paid is slightly lease rate be increased to $26,000. Councilmember Woodruff stated the lease agreement stipulates the lease rate escalates by five percent every five years for lessees. He suggested that in the future Council discuss annually adjusting all carriers lease rates so that the lease rate for new carriers are not lower than the rates for existing lessees. Woodruff moved, Turgeon seconded, increasing the lease rates for telecommunication facilities on the City's water towers 10 $26,600 annually. Administrator Heck stated he, Director DeJong and, Director Nielsen discussed adjusting the lease rate annually. Motion passed 510. B. Financing Agreement for Excelsior Fire District Self Contained Breathing Apparatus CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 8 of 14 Administrator Heck stated during the November 17, 2010, Excelsior Fire District (EFD) Board meeting the Board changed the replacement cycle for self contained breathing apparatus (SCBA) in the EFD Capital Improvement Program (CIP) to a ten year cycle from a fifteen year cycle and it authorized the acquisition of the SCBAs through a lease - purchase financing arrangement. EFD Chief Gerber and the EFD Board cited the age of the equipment and concerns regarding health and safety as the reasons to replace the equipment in 2011 rather than 2014. The lease - purchase arrangement was discussed and approved because the EFD does not have sufficient funds to purchase the equipment now. Heck said the financial analysis prepared comparing the costs to purchase and lease - purchase was based on a 4.49 financing rate. He explained that he had suggested to Councilmembers Bailey and Zerby, the City's representative and alternate on the EFD Board, that the City should consider financing the acquisition of the equipment on behalf of the EFD at a significantly lower financing rate. This would save the EFD and the EFD member cities money. Heck went on to state that he had spoken with Deephaven contract Fiscal Agent for the EFD, about the City potentiall' him that Deephaven might be interested in financing the authorize working with the EFD, and if necessary the City' agreement. The agreement will then be presented to Comic draft agreement, but that may change if Deephaven also parti Mayor Lizee asked if Deephaven's desire is to be considered equipment. Administrator Heck stated it's his understanding equipment and have it invoiced for 2011, noting he will vei Operating Committee meeting and cooperative agreement for Councilmember Turgeon A to provide financing for the in order to get the best final then stated the EFD 2011 — would be replaced. in 2014. SCBA equipment is not im: this year could set a bad p $160,000. She commented Relief Association (EFRA) some say in changing the He noted the pricing of the acquisition and use c inistrator Young, who is also the the acquisition, Young informed t. Staff is asking for Council to wen, to enter into a lease- purchase royal. He noted he has prepared a financing the acquisition. will delay the acquisition of the SCBA that EFD Chief Gerber can order the Fy that during the December 15 EFD vent will be determined through the joint here could be organizations besides just the member cities that may want asition She expressed this should be a multi -city discussion. She stated rate it should be done through a request for proposal (RFP) process. She CIP, which the member cities approved, reflected the SCBA equipment noted her comments are not intended to mean that she doesn't think the it. She stated she thought that changing a CIP that was approved earlier ent. From her perspective, the cities would have to fund an additional ities have to make a required contribution to the Excelsior Firefighters for pensions. She stated she thought all five member cities should have ment cycle and deciding on the financing approach. Councilmember Bailey explained the EFD Board was comfortable with replacing the SCBA equipment in 2011 rather than waiting until 2014 because the economics worked out. He clarified there is not a $160,000 incremental cost for changing the replacement cycle and financing the acquisition with a lease - purchase arrangement. He noted the EFD Boardmembers, who represent the member cities, approved the change to the replacement cycle and going with a lease - purchase financing arrangement. Councilmember Turgeon reiterated that she thought all the member cities should have had the opportunity to discuss this. Administrator Heck stated that EFD Chief Gerber and EFD Fiscal Agent Young prepared a comprehensive financial analysis comparing the costs of 15 -year purchase option and a 10 -year lease - purchase option. He explained the EFD joint powers organization and the EFD Board makes these types CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 9 of 14 of decisions. Member city councils can be made aware of what is happening but they do not have the authority to override decisions the EFD Board makes. That is the same for the South Lake Minnetonka Police Department Coordinating Committee. Heck then stated that Deephaven City Administrator Young has contacted the Deephaven City Attorney to verify if it's legal for Deephaven to participate in a lease purchase agreement with the EFD. He noted that Attorney Tietjen stated the City can do the lease - purchase financing. He stated he thought Deephaven and Shorewood were the only member cities that could provide the financing for the acquisition. The other three member cities are willing to have the City or Deephaven finance the acquisition because it would save the EFD and ultimately the member cities money. If this was handled through a competitive RFP process the acquisition of the equipment will be delayed two to three months. Heck explained that it's not possible to replace just some of t SCBAs. He stated the EFD Board agrees with EFD Chief Gerber the economics of replacing the equipment in 2011 makes senss 2011 rather than in 2014 does not increase the capital outlay. It end of the five -year lease - purchase agreement the EFD will own replaced again. Heck stated his concern is with the projected interest rate. percent on a five -year note. Heck asked Council to authorize Director Delong a1 participate and with EFD Chief Gerber to prepare SCBA equipment in 2011. Councilmember Turgeon requested the City get a leg; member city can do this because the EFD is a joint' that Attorney Tietjen has told him the City can do the Councilmember Zerby are not working the down. Liz& moved, Zerby seconde4 an acceptable lease- purchas( equipment and to prepare an The to work some components of the the SCBA equipment is critical and noted replacing the equipment in ;s the outlay relatively level. At the equipment for five years before it's the City can't get a return of 1.5 tuber city that wants to for the replacement of opinion about whether or not the City or any other )wers organization. Administrator Heck reiterated -ase- purchase financing. y because the pass devices on the current SCBAs an audible when a firefighter gets hurt and goes rizing staff to work with the Excelsior Fire District to develop vent for the financing of self contained breathing apparatus back to Council for approval the agreement and resolution. Councilmember Woodruff stated when Staff comes back with the proposed agreement he would also like Staff to discuss where the money would come from. He explained a decision was made during the budget process not to fund the Equipment Fund at the level it needs to be funded. Staff's recommendation is to fund the SCBA acquisition out of that Fund. He suggested Council consider funding it out of the Community Infrastructure Fund. Councilmember Bailey stated he thought Administrator Heck was very resourceful in bringing this idea forward. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 10 of 14 C. GASB 54 Discussion Director DeJong stated the meeting packet includes a document describing the GASB 54 changes that will be implemented for preparing the City's financial statements. He explained there are two major components. Component one is fund balance designations. The City doesn't have any special revenue funds. Special revenue funds need to have designated revenue sources going in to them. The remainder of the funds will be listed as assigned fund balance for a specific purpose. There is nothing that really has to be done at this time. DeJong then explained the second major component is a change in fund type definitions. He indicated the Liquor Fund is listed as an enterprise fund, however, there are no revenues coming into the fund except for interest and thus does not qualify as an enterprise. He explained if the Liquor Fund remains as is, it is likely the funds would move to the General Fund increasing the General Fund balance well above the level specified in the General Fund Balance Policy. Staff proposes moving the funds in the Liquor Fund into the Community Infrastructure Fund. DeJong stated guidelines have not been established for the use of the Community Infrastructure Fund. It's his understanding that there had been discussion that the Fund could be used to make revolving loans. He noted there are challenges with the City trying to repay that Fund with interest from another City fund. He stated Staff needs to research this further. He then stated using funds in the Infrastructure Fund to finance the lease - purchase of the Excelsior Fire District's self contained breathing apparatus equipment is most in line with what the Fund should be used for. DeJong stated Staff recommends transferring the balance of approximately $840,000 in the Liquor Fund to the Community Infrastructure Fund with the balance to remain unspent, except for a $40,000 transfer to the General Fund as authorized by the 2011 General; Fund Budget. Turgeon moved, Woodruff seconded, Adopting RESOLUTION NO. 10 -058 "A Resolution Authorizing Liquor Fund Equity Transfer." Motion passed 510. D. Delegation of Authority for Paying Certain Claims Director DeJong stated the City has 2005A and 2006A General Obligation Water Revenue bond payments due on January 1, 2011. Staff is asking for the authority to make the payments by wire transfer. He explained that Minnesota Statutes Chapter 412 allows Council to delegate the authority to pay certain claims outside of the normal process of brinizina all claims back to the Council. He stated Staff is also asking for the authority to make payments on a regular basis for regular claims when a Council meeting is not held because of lack of business. State Statute stipulates claims have to be paid within 35 days of receipt. These claims would be presented to Council for confirmation during its next regular meeting. Turgeon moved, Zerby'seconded, Adopting RESOLUTION NO. 10 -059 "A Resolution Delegating Authority for Paying Certain Claims." Councilmember Woodruff asked if the bond payments are made by the Shorewood Economic Development Authority (EDA) or by the City. Director DeJong reiterated the payments are for the General Obligation Water Revenue bonds. Woodruff stated the EDA should pass a similar resolution. DeJong stated the EDA will meet in January 2011. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 11 of 14 E. City Administrator's Performance Evaluation Mayor Lizee stated the City is required by contract with Administrator Heck to perform a performance evaluation by the full City Council each December. Council met in executive session on December 6, 2010, and again prior to this meeting to finalize the evaluation. Heck joined this evening's executive session part way through to hear the evaluation. She then stated that Councilmember Woodruff has requested that he provide a report on sessions. Councilmember Woodruff stated Council did meet to review Administrator Heck's performance. The average of the Councilmembers' ratings indicates his performance to be at the high end of meeting expectations. He then stated Council needs to consider extending Heck's contract which expires at the end of 2010. Council also needs to take action, if it wants, on making any salary change to take effect in 2011 and any other salary actions Council deems appropriate. Woodruff moved, Turgeon seconded, extending City Administrator Brian Heck's contract with the City to the end of 2012; increasing his base salary by approximately 6.3 percent ($6,000) effective January 1, 2011; and, awarding him a one -time performance payment in 2010 in the amount of $2,500 to recognize the significant strides Heck has made in the City in 2010 with the payment coming out of the 2010 budget. Councilmember Bailey stated he enjoyed years. He then stated he thought that Heck b'' been very effective in terms of planning and expected more great things in the future. Motion passed 510. F. with Administrator Heck during over the past two operational innovations to Council and Staff that have ng to Council. He thanked Heck for that and stated he trict Water Plan Amendment Proposal Administrator Heck stated that about a month ago he sent Council information from the Minnehaha Creek Watershed District (MCWD) regarding a proposal to amend their water management plan to include a section on aquatic invasive species (AIS). The MCWD asked cities within its jurisdiction to submit comments regarding the proposed amendment to the MCWD by January 7, 2011. Being this is the last meeting scheduled in 2010 he suggested Council decide if it wants Staff to respond to the MCWD and if so what should the response be. Heck explained the proposed amendment would give the MCWD the authority to promulgate rules on docks, watercraft, and other equipment that use water bodies located in the MCWD to control the spread of AIS. Heck stated there are a number of jurisdictions such as the Department of Natural Resources (DNR), the Lake Minnetonka Conservation District (LMCD), the Lake Minnetonka Association (LMA), Hennepin County, cities and others that have some regulatory authority. He questioned how many jurisdictions need to manage the same things. He stated he wondered if some of the regulatory authority could be combined and given to one agency. He noted the MCWD has not decided if it would impose any rules. Mayor Lizee stated the MCWD is seeking input about their proposed amendment. She suggested Councilmembers direct their comments or questions to Administrator Heck and then Heck can compile the information and share it with the MCWD. She stated she thought this is just the beginning of a lengthy discussion on this issue. She then stated there isn't any action Council can take this evening. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 12 of 14 Councilmember Woodruff stated when the MCWD was discussing proposed changes to some of its other rules earlier this year the MCWD expressed frustration that the cities in the MCWD provided their inputs to the MCWD late in the process. He suggested the City start now if it wants to provide any input into this process. Woodruff then stated during its December 8 1h LMCD meeting the board reviewed the proposed amendment and discussed the potential for the MCWD to have considerable overlap with what other agencies, including the LMCD, are doing or intend to do. He suggested the City provide something similar to what's stated in the resolution the LMCD adopted during that meeting. The highlights of the resolution are as follows. The LMCD is not in favor of the MCWD unilaterally taking over amendment. The LMCD encourages the MCWD to work with 1 agencies, including LMCD member cities, to identify ways to use Minnetonka. The LMCD realizes the MCWD has responsibility MCWD. The LMCD recommends Lake Minnetonka be an except] water management plan and that a high degree of cooperation amc achieved. noted in the minor plan DNR and other local other water 1 to the amendr the regulating , e basis for Lake ;s located in the to the MCWD's ivies needs to be Councilmember Zerby stated he appreciated Councilmember Woodruff presenting the LMCD's position. He then stated AIS are transported from water body to water body' Therefore, he thought an agency with broader governance is better suited to deal with AIS on a larger scale. He expressed support for the MCWD being more involved with the AIS issue. He stated a lot has to do with where the funding comes from, and he noted the MCWD has a larger tax base'. He clarified that ideally he would like the DNR to lead the charge on AIS. He thought the MCWD being' more involved is a good step toward that happening. Mayor Lizee stated with the explosion of AIS and knowing that there are other threats that are coming to lakes in Minnesota and the upper Midwest there needs to be an agency working on this that has the staff and funding to do research. She stated this is just the first step in a process. She expressed her appreciation for the MCWD stepping up to this challenge, noting the MCWD has the capability to work with the cities and'vut this in the forefront. Mayor Lizee expressed she would be putting together any resolution this evening. Councilmember Woodruff stated he appreciated Mayor Lizee's position. He then stated the amendment would create the .potential for overlap of jurisdiction and authority for various activities on Lake Minnetonka. For example, the MCWD is proposing it be able to regulate docks; the LMCD already regulates docks as do other entities. He stated based on what he heard during the recent LMCD Board meeting the MCWD isn't sure it can legally do what it is proposing. He noted he will not force a motion. G. 2010 Fund Equity Transfers This item was removed from the consent agenda at Councilmember Woodruff s request. Councilmember Woodruff stated he has no problem with Staff's recommendation to transfer $68,000 from Fund 499 to Fund 307 to retire debt service. The construction project is complete so the funds should be applied to the bond payment. He asked Staff to see if the unspent funds can be used differently or if they can be used to reduce the cities 2011 contributions to the public safety organizations bond payments based on the formula. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 13 of 14 Director DeJong stated he researched the history of the project and reviewed the financial reports dating back to 2002 and there is no good way to determine, from the City's records, which part of the construction the funds are from. Staff is recommending allocating the unspent funds based on the original formula. The amounts are approximately: $5,060,000 for the police public safety facility; $5,245,000 for the west fire station: and, $2,060,000 for the east fire station. Staff is planning to adjust the invoice bond payments by the amount already in the bond fund. Councilmember Woodruff stated the EFD has an unfunded pension liability for the Excelsior Firefighters Relief Association fund for pensions and it could benefit from some of the unspent funds. He assumed the SLMPD also has needs. He questioned if it would be better to leave the member cities contributions as is and redirect the unspent funds to help the organizations with reduce budget constraints. He asked Staff to work with the SLMPD Coordinating Committee and the EFD Governing Board on this. Woodruff moved, Bailey seconded, Adopting RESOLUTION NO. 10 -056 "A Resolution Authorizing 2010 Fund Equity Transfers." Motion passed 510. 11. STAFF AND COUNCIL REPORTS A. Administrator and Staff Director Nielsen provided an update on the 2011 Deer deer this year. The weather had a negative impact unseasonably warm and another weekend there was ai the City received about the program were to ask if de( then stated that T- Mobile withdrew its application to will add an antenna under the existing lease. Administrator Heck stated there is an EFD Operatin 2010. He then sated he atrecciated working with Cour Management Program. He said the hunters took 21 on this year's removal effort. One weekend was i ice storm. He noted that the vast majority of calls ;r could be removed from residential properties. He add an antenna on the SE Area Water Tower and g Committee meeting schedule for December 15, icilmembers Bailey and Turgeon. 1. O Director DeJong stated the meeting packet contains a copy of the October 2010 General Fund Monthly Budget Report. He explained he made to changes to the report's format. He added a prior month column for the current budget year to aid in making comparisons. He also limited the expected budget expenditures to 100 percent. Council thanked Director DeJong for making the changes. B. Mavor and Citv Council Councilmember Woodruff asked Director Brown to provide an update on the rehabilitation project for Lift Stations located on Enchanted Island. Director Brown explained the control panels for Lift Stations were damaged during delivery. The plan was to startup Lift Station 15 on Enchanted Drive on December IO The City anticipates the replacement panels will be delivered on December 17 Brown stated the contractors are working together and will cover any extra costs. He then stated he directed the general contractor not to begin work on Lift Station 17 until the City receives the control panels. Councilmember Zerby thanked Director Brown and his Public Works crew for the outstanding job it did in cleaning the streets during the fifth worst winter storm on record this past weekend. He noted the City CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES December 13, 2010 Page 14 of 14 was down one plow. He stated he received a lot of good feedback on how the crew handled things. He thanked Brown and his crew. Councilmember Turgeon also thanked Director Brown and his crew. She challenged the incoming Council to consider creating a snow emergency policy. Administrator Heck stated the City does have a snow emergency ordinance and the mayor calls the snow emergency. Heck stated Director Brown, Engineer Landini and he discussed revising the ordinance so it is more consistent with other cities ordinances. Mayor Lizee stated she thought it would behoove the City to talk with City's Public Work's crew drives through each of the five cities to get b that occur in January 2011. Mayor Lizee wished all a Merry Christmas and a Happy N 12. ADJOURN Turgeon moved, Bailey seconded, Adjourning the 2010, at 8:45 P.M. Motion passed 510. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Bria ;hb`oring cites because the in the City. She suggested Meeting of ``December 13, ine Lizee, Mayor CITY OF SHOREWOOD CITY COUNCIL SPECIAL MEETING MONDAY, JANUARY 3, 2011 #zc 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 8:00 A.M. City Administrator /Clerk Brian Heck administered the Oath of Office to newly elected Mayor Christine Lizee and Councilmembers Laura Hotvet and Debbie Siakel. 1. CONVENE CITY COUNCIL SPECIAL MEETING Mayor Lizee called the meeting to order at 8:03 A.M. A. Roll Call Present: Mayor Lizee; Councilmembers Hotvet, Siakel, Woodruff and Zerby; City Administrator Heck; Planning Director Nielsen, City Engineer Landim, and Finance Director DeJong Absent: None B. Review Agenda Woodruff moved, Zerby seconded, to continue Item 2.0 to the Executive Session of January 10, 2011. Zerby moved, Woodruff seconded, to app Lizee reviewed the remaining items on the C or comments. items on the Consent Agenda. and asked if there were any questions Woodruff requested discussion on Item for the meetinz. on a vote was not taken to approve the Agenda made. Heck clarified a motion to approve the remaining items on the Consent Agenda was made; however, a motion to approve the amended Agenda was not made. Zerby withdrew his motion to approve the remaining items on the Consent Agenda. Woodruff requested Item 2.B be moved from the Consent Agenda for discussion under General/New Business. Zerby moved, Woodruff seconded, approving the Agenda, as amended. Motion passed 510. SHOREWOOD CITY COUNCIL SPECIAL MEETING MINUTES January 3, 2011 Page 2 of 3 2. CONSENT AGENDA Siakel moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Adopting RESOLUTION NO. 11 -001, "Setting the 2011 Regular City Council Meeting Schedule for the City of Shorewood." B. Making Appointments to Certain Offices and Positions for the Year 2011 (This item was removed from the C Business) C. 2011 Salaries (This item was removed from the 10, 2011, Executive Session) D. Recording Secretary Contract Motion passed 510. 3. GENERAL /NEW BUSINESS A. Making Appointments to for the Year 2011 This item was removed from the Consent Agenda at Cot Woodruff stated that the resolution being considered'' tf, the Lake Minnetonka Conservation District (LMCD), three -year term. Woodruff indicated a need to take act before appointing someone else, noting he was the indivi Zerby indicated 1 other boards, and and Po the City of Shorewood k2enda to General/New continued to January the City of Shorewood s request. morning recommends a resident be appointed to ing this position was filled two years ago for a i to remove the person currently in that position al appointed to this position. fill this position, noting enough councilmembers serve on dgeable residents to represent the city on other boards. Attorney Tietjen clarified that these are appointed positions which serve at the pleasure of the Council, and the act of appointing another individual would have the effect of removing the person currently in the position; no formal action is needed to remove the person currently in that position. Woodruff encouraged the Council to consider a councilmember appointment to the LMCD. He indicated this Board is a little different than others, noting this organization represents the city in making law, enforcing regulations and taxing residents. He felt it very important that the Council perspective be brought to the LMCD discussions and encouraged a councilmember to consider volunteering for this, rather than appointing a resident. Zerby moved, Siakel seconded, adopting RESOLUTION NO. 11 -002 "Making Appointments to Certain Offices and Positions within the City of Shorewood for the Year 2011." Motion passed 4/1, with Woodruff dissenting. SHOREWOOD CITY COUNCIL SPECIAL MEETING MINUTES January 3, 2011 Page 3 of 3 B. City Attorney Lizee moved, Zerby seconded, to pursue a one -year contract for civil attorney services from Tim Keane, of Malkerson, Gunn, and Martin, LLP, subject to approval of services at the first Regular Council meeting on Monday, January 10, 2011. Lizee noted that Mr. Keane has 16 years of experience as Shorewood City Attorney. She has known and worked with Mr. Keane since her days as a Planning Commissioner and is confident of his talents and professionalism. His experience includes the formation of many of Shorewood's ordinances, Comprehensive Plan, Joint Powers Agreements, and the successful legislative passage of the zero phosphorus fertilizer in Minnesota. Mr. Keane has maintained relationships with city staff, and has built positive associations with our neighboring communities, which is critical in this time of community building and working to share efficiencies. She is confident of his ability to provide exceptional guidance in matters to be considered in 2011, such as updates to the Police Joint Powers Agreement and other legislative matters. Woodruff indicated that Mary Tietjen of Kennedy & Graven has served as City Attorney for the past two years of a three -year contract. Kennedy & Graven was chosen two years ago when the city requested bids. Mr. Keane was one of four or five firms that submitted a bid. There is one -year left on that contract and Kennedy & Graven, and he sees no reason to replace Kennedy & Graven at this time, as they have provided the service expected at the cost anticipated. He fully supports the Council seeking bids for 2012. Lizee indicated the City Attorney serves at the will of the Council, and a contract can be changed at any time for legal services. Lizee reiterated that the appointment of Tim Keane of Malkersen, Gunn and Martin, LLP, be subject to approval of services to be reviewed at the January 10, 2011, Regular Council meeting. Zerby indicated he served for many years with Mr. Keane, and feels Mr. Keane will serve the city well. Heck noted there is a hearing can Wednesday, January 5` regarding the Johnson case, which Kennedy & Graven is currently handling. He recommended Kennedv & Graven continue on that case. Lizee indicated she assumed Kennedy' & Graven would continue to serve the City of Shorewood until Attornev services are contracted and agreed to.' Motion approved 4/1, with Woodruff dissenting. 4. ADJOURN Hotvet moved, Siakel seconded, Adjourning the City Council Special Meeting of January 3, 2011, at 8:20 A.M. Motion passed 510. RESPECTFULLY SUBMITTED Brian Heck, Recorder ATTEST Christine Lizee, Mayor Brian Heck, City Administrator /Clerk COUNCIL ACTION FORM Department Council Meeting Item Number Finance January 10, 2011 3A Item Description: Verified Claims From: Michelle Nguyen Bruce DeJong Background / Previous Action Claims for council authorization. The attached claims list includes checks numbered 51137 through 51195 totaling $586,151.05. Staff Recommendation Staff recommends approval of the claims list. 1/06/2011 12:41 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 2,418.43 000000 BANK: 1 BEACON BANK 267.68 051131 DATE RANGE: 1/01/2011 THRU 99/99/9999 051134 1,584.34 051135 756.84 051137 357.00 CHECK VENDOR I.D. 051139 NAME STATUS DATE 00051 1,874.65 EFTPS - FEDERAL W/H D 1/04/2011 00092 051146 MN DEPT OF REVENUE D 1/04/2011 20005 9.85 WELLS FARGO HEALTH BENEFIT SVC D 1/04/2011 00086 051151 AFSCME COUNCIL 5 R 1/04/2011 00053 ICMA RETIREMENT TRUST - 302131 -4 R 1/04/2011 00052 PERA R 1/04/2011 15885 MIDWEST MAILING SYSTEMS INC R 1/05/2011 06572 DELTA DENTAL OF MINNESOTA R 1/05/2011 00087 AFSCME CO 5 MEMBERS HEALTH FUN R 1/10/2011 01365 ALLDATA R 1/10/2011 16275 AMERICAN MESSAGING R 1/10/2011 01977 ANDERSON, KRISTI B. R 1/10/2011 03325 BOYER TRUCK PARTS DISTRIBUTION R 1/10/2011 04081 CARQUEST AUTO PARTS R 1/10/2011 04300 CATCO PARTS AND SERVICE R 1/10/2011 17300 CENTERPOINT ENERGY R 1/10/2011 05305 COMMUNITY REC RESOURCES R 1/10/2011 26110 DEX R 1/10/2011 07265 ESRI, INC. R 1/10/2011 07653 EXCELSIOR FIRE DISTRICT R 1/10/2011 29322 EXCELSIOR FLORIST R 1/10/2011 08370 FREEMAN, CHRISTINE A. R 1/10/2011 INVOICE AMOUNT DISCOUNT PAGE: 2 CHECK CHECK CHECK NO STATUS AMOUNT 000000 13,150.89 000000 2,418.43 000000 2,055.74 051130 267.68 051131 1,394.45 051132 7,769.09 051134 1,584.34 051135 756.84 051137 357.00 051138 1,500.00 051139 17.99 051140 150.00 051141 1,874.65 051144 6.43 051145 138.46 051146 443.58 051147 4,960.00 051148 9.85 051149 405.18 051150 145,847.55 051151 50.42 051152 3,280.00 1/06/2011 12:41 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 50.00 051155 BANK: 1 BEACON BANK 1,815.00 051157 DATE RANGE: 1/01/2011 THRU 99/99/9999 051159 160.00 051160 343.04 051161 285.00 CHECK VENDOR I.D. 051163 NAME STATUS DATE 09400 59,486.26 GOPHER STATE ONE CALL R 1/10/2011 09501 051168 GOVT FINANCE OFFICERS ASSOCIAT R 1/10/2011 07900 40.00 HAWKINS, INC. R 1/10/2011 10504 051173 HENN CTY ELECTIONS R 1/10/2011 06654 HENN CTY HUMAN SVC DEPT PUBLIC R 1/10/2011 11087 ICS - HEALY -RUFF R 1/10/2011 1 JEFFREY FLATTUM R 1/10/2011 13070 LANDINI, JAMES R 1/10/2011 13300 LEAGUE OF MINNESOTA CITIES R 1/10/2011 13302 LEAGUE OF MINNESOTA CITIES IN R 1/10/2011 29375 LOWELL SCHWARZROCK R 1/10/2011 00079 MEDICA R 1/10/2011 15500 METRO COUNCIL ENVMT(WASTEWATER R 1/10/2011 17050 MN DEPARTMENT OF HEALTH R 1/10/2011 18093 MORTON SALT, INC. R 1/10/2011 14050 MTI DISTRIBUTING COMPANY R 1/10/2011 19445 NGUYEN, MICHELLE R 1/10/2011 19500 NIELSEN, BRADLEY R 1/10/2011 15900 OFFICE DEPOT R 1/10/2011 15000 PAETEC R 1/10/2011 20950 POTTS, KENNETH N. R 1/10/2011 26100 QWEST R 1/10/2011 INVOICE AMOUNT DISCOUNT PAGE: 3 CHECK CHECK CHECK NO STATUS AMOUNT 051153 30.45 051154 50.00 051155 65.00 051156 1,815.00 051157 611.00 051158 387.75 051159 160.00 051160 343.04 051161 285.00 051162 82,285.00 051163 500.00 051164 13,428.10 051165 59,486.26 051166 2,110.00 051167 3,536.64 051168 434.24 051169 80.00 051170 40.00 051171 219.30 051172 527.31 051173 2,291.66 051174 309.48 1/06/2011 12:41 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Shorewood 269.83 051177 BANK: 1 BEACON BANK 1,000.00 051180 DATE RANGE: 1/01/2011 THRU 99/99/9999 051182 78.65 051183 950.00 051184 9,708.66 CHECK VENDOR I.D. 051186 NAME STATUS DATE 1 2,800.00 RONALD ZENK R 1/10/2011 22482 051191 SAM'S CLUB R 1/10/2011 22950 1,793.26 SHOREWOOD TRUE VALUE R 1/10/2011 1 SJ FISHER CONSTRUCTION R 1/10/2011 23500 SO LK MTKA POLICE DEPT R 1/10/2011 07651 SOUTH LAKE- EXCELSIOR CHAMBER O R 1/10/2011 29101 SUN NEWSPAPERS R 1/10/2011 23840 THIES, A. KENNETH R 1/10/2011 29138 TYLER TECHNOLOGIES R 1/10/2011 25700 UNIVERSITY OF MINNESOTA R 1/10/2011 70200 VERIZON WIRELESS R 1/10/2011 22901 VIKING LAND TREE CARE INC R 1/10/2011 29269 WARNER CONNECT R 1/10/2011 83900 WASTE MANAGEMENT OF WI -MN R 1/10/2011 26112 WEST - THOMSON REUTERS R 1/10/2011 18500 WM. MUELLER & SONS, INC. R 1/10/2011 28451 WSB AND ASSOCIATES R 1/10/2011 19800 XCEL ENERGY R 1/10/2011 1 ZO ANNE HAGBERG R 1/10/2011 07600 CITY OF EXCELSIOR R 1/10/2011 INVOICE AMOUNT DISCOUNT PAGE: 4 CHECK CHECK CHECK NO STATUS AMOUNT 051175 250.00 051176 269.83 051177 289.95 051179 1,000.00 051180 140,159.00 051181 124.00 051182 78.65 051183 950.00 051184 9,708.66 051185 150.00 051186 213.43 051187 3,003.70 051188 2,800.00 051189 496.71 051190 168.00 051191 3,176.37 051192 1,005.00 051193 1,793.26 051194 100.00 051195 4,303.66 1/06/2011 12:41 PM VENDOR SET: 01 City of Shorewood BANK: 1 BEACON BANK DATE RANGE: 1/01/2011 THRU 99/99/9999 VENDOR I.D. NAME A/P HISTORY CHECK REPORT CHECK STATUS DATE ** T O T A L S ** NO REGULAR CHECKS: 61 HAND CHECKS: 0 DRAFTS: 3 EFT: 0 NON CHECKS: 0 VOID CHECKS: 0 VOID DEBITS VOID CREDITS TOTAL ERRORS: 0 VENDOR SET: 01 BANK: 1 TOTALS: 64 BANK: 1 TOTALS: 64 REPORT TOTALS: 68 0.00 0.00 PAGE: 5 INVOICE CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT CHECK AMOUNT DISCOUNTS TOTAL APPLIED 509,848.96 0.00 509,848.96 0.00 0.00 0.00 17,625.06 0.00 17,625.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 527,474.02 0.00 527,474.02 527,474.02 0.00 527,474.02 527,474.02 0.00 527,474.02 01 -06 -2011 12:39 AM C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 PAGE: 1 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT AFSCME CO 5 MEMBERS HEALTH FUND 1 /10 /11 JAN PREM UNION DENTAL General Fund Unallocated Expenses 357.00 TOTAL: 357.00 AFSCME COUNCIL 5 1/04/11 P/R DEDUCTS - UNION DUES General Fund NON - DEPARTMENTAL 267.68 TOTAL: 267.68 ALLDATA 1 /10 /11 2011 AUTO REPAIR SOFTWARE General Fund Public Works 1,500.00 TOTAL: 1,500.00 AMERICAN MESSAGING 1 /10 /11 JAN PAGER General Fund Public Works 8.99 1 /10 /11 JAN PAGER Water Utility Water 4.50 1 /10 /11 JAN PAGER Sanitary Sewer Uti Sewer 4.50 TOTAL: 17.99 ANDERSON, KRISTI B. 1 /10 /11 PARK MTG 12/14 General Fund Parks & Recreation 150.00 TOTAL: 150.00 BOYER TRUCK PARTS DISTRIBUTION CTR. 1 /10 /11 BRACKET RETURN General Fund Public Works 319.94- 1/10/11 BRACKET General Fund Public Works 319.94 1 /10 /11 RETURN General Fund Public Works 145.63- 1/10/11 BRAKE KIT General Fund Public Works 324.24 1 /10 /11 ADJUSTER General Fund Public Works 150.29- 1/10/11 ADJUSTER General Fund Public Works 150.29 1 /10 /11 BELT General Fund Public Works 68.96 1 /10 /11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 130.23 1 /10 /11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 1,140.59 1 /10 /11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 68.97 1 /10 /11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 33.57- 1/10/11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 67.12 1 /10 /11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 52.78 1 /10 /11 TRUCK #72 REPAIR -PART Equipment Replacem Equipment Replacement 116.42 1 /10 /11 TRUCK #72 REPAIR -PARTS Equipment Replacem Equipment Replacement 84.54 TOTAL: 1,874.65 CARQUEST AUTO PARTS 1 /10 /11 ANTENNA MAST General Fund Public Works 6.43 TOTAL: 6.43 CATCO PARTS AND SERVICE 1 /10 /11 BRAKE TUBE General Fund Public Works 138.46 TOTAL: 138.46 CENTERPOINT ENERGY 1 /10 /11 MANOR WARMING HOUSE General Fund Parks & Recreation 67.66 1 /10 /11 SSCC 06/17 -07/22 Southshore Communi Senior Community Cente 375.92 TOTAL: 443.58 CITY OF EXCELSIOR 1 /10 /11 4TH QTR WATER CONNECT Water Utility Water 4,303.66 TOTAL: 4,303.66 COMMUNITY REC RESOURCES 1 /10 /11 PCS -- 01/03 -01/07 General Fund Parks & Recreation 1,080.00 1 /10 /11 1ST QTR SSCC SVC Southshore Communi Senior Community Cente 3,750.00 1 /10 /11 SSCC ASSISTANT 01/03 -01/06 Southshore Communi Senior Community Cente 130.00 TOTAL: 4,960.00 DELTA DENTAL OF MINNESOTA 1 /05 /11 INITIAL PREMIUM General Fund Unallocated Expenses 756.84 TOTAL: 756.84 DEX 1 /10 /11 SSCC -NOW ADS Southshore Communi Senior Community Cente 9.85 01 -06 -2011 12:39 AM VENDOR SORT KEY EFTPS - FEDERAL W/H ESRI, INC EXCELSIOR FIRE DISTRICT EXCELSIOR FLORIST FREEMAN, CHRISTINE A. GOPHER STATE ONE CALL C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 DATE DESCRIPTION FUND DEPARTMENT PAGE: 2 1 /10 /11 DEC SVC 1 /10 /11 DEC SVC Water Utility Water Sanitary Sewer Uti Sewer GOVT FINANCE OFFICERS ASSOCIATION 1 /10 /11 SGR GAAFR REVIEW NEWSLETTE General Fund Finance TOTAL AMOUNT 5,695.70 2,354.29 812.76 233.96 54.71 515.35 120.53 254.59 59.54 314.21 73.48 163.33 38.20 187.73 43.90 819.74 191.69 17.60 4.12 477.71 111.72 7.62 1.78 239.31 55.96 11.95 2.79 100.06 23.41 78.80 18.43 53.42 12.50 13,150.89 405.50 0.32- 405.18 78,173.17 67,674.38 145,847.55 50.42 50.42 3,280.00 3,280.00 15.23 15.22 30.45 50.00 TOTAL: 1/04/11 FEDERAL W/H General Fund NON - DEPARTMENTAL 1/04/11 FICA W/H General Fund NON - DEPARTMENTAL 1/04/11 MEDICARE W/H General Fund NON - DEPARTMENTAL 1/04/11 FICA W/H General Fund Administration 1/04/11 MEDICARE W/H General Fund Administration 1/04/11 FICA W/H General Fund General Government 1/04/11 MEDICARE W/H General Fund General Government 1/04/11 FICA W/H General Fund Finance 1/04/11 MEDICARE W/H General Fund Finance 1/04/11 FICA W/H General Fund Planning 1/04/11 MEDICARE W/H General Fund Planning 1/04/11 FICA W/H General Fund Protective Inspections 1/04/11 MEDICARE W/H General Fund Protective Inspections 1/04/11 FICA W/H General Fund City Engineer 1/04/11 MEDICARE W/H General Fund City Engineer 1/04/11 FICA W/H General Fund Public Works 1/04/11 MEDICARE W/H General Fund Public Works 1/04/11 FICA W/H General Fund Streets & Roadways 1/04/11 MEDICARE W/H General Fund Streets & Roadways 1/04/11 FICA W/H General Fund Ice & Snow Removal 1/04/11 MEDICARE W/H General Fund Ice & Snow Removal 1/04/11 FICA W/H General Fund Tree Maintenance 1/04/11 MEDICARE W/H General Fund Tree Maintenance 1/04/11 FICA W/H General Fund Parks & Recreation 1/04/11 MEDICARE W/H General Fund Parks & Recreation 1/04/11 FICA W/H Southshore Communi Senior Community Cente 1/04/11 MEDICARE W/H Southshore Communi Senior Community Cente 1/04/11 FICA W/H Water Utility Water 1/04/11 MEDICARE W/H Water Utility Water 1/04/11 FICA W/H Sanitary Sewer Uti Sewer 1/04/11 MEDICARE W/H Sanitary Sewer Uti Sewer 1/04/11 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 1/04/11 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT TOTAL: 1 /10 /11 ARCVIEW MAINT 2011 - PLANNIN General Fund Planning 1 /10 /11 ARC VIEW General Fund City Engineer TOTAL: 1 /10 /11 OPERATIONS General Fund Fire Protection 1 /10 /11 BUILDINGS General Fund Fire Protection TOTAL: 1 /10 /11 MOORE'S PLANT General Fund Council TOTAL: 1 /10 /11 JUL - DEC CC SVC General Fund General Government TOTAL: 1 /10 /11 DEC SVC 1 /10 /11 DEC SVC Water Utility Water Sanitary Sewer Uti Sewer GOVT FINANCE OFFICERS ASSOCIATION 1 /10 /11 SGR GAAFR REVIEW NEWSLETTE General Fund Finance TOTAL AMOUNT 5,695.70 2,354.29 812.76 233.96 54.71 515.35 120.53 254.59 59.54 314.21 73.48 163.33 38.20 187.73 43.90 819.74 191.69 17.60 4.12 477.71 111.72 7.62 1.78 239.31 55.96 11.95 2.79 100.06 23.41 78.80 18.43 53.42 12.50 13,150.89 405.50 0.32- 405.18 78,173.17 67,674.38 145,847.55 50.42 50.42 3,280.00 3,280.00 15.23 15.22 30.45 50.00 01 -06 -2011 12:39 AM C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 PAGE: 3 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT TOTAL: 50.00 HAWKINS, INC. 1 /10 /11 CHLORINE Water Utility Water 65.00 TOTAL: 65.00 HENN CTY ELECTIONS 1 /10 /11 2011 - AUTOMARK MAINT FEE General Fund Elections 960.00 1 /10 /11 2011 - M100 MAINT FEE General Fund Elections 705.00 1 /10 /11 AUTOMARK PROG General Fund Elections 150.00 TOTAL: 1,815.00 HENN CTY HUMAN SVC DEPT PUBLIC HEALTH 1 /10 /11 F003 FOOD LOW ADDITONAL Southshore Communi Senior Community Cente 82.00 1 /10 /11 F008 FOOD HIGH SMALL FACIL Southshore Communi Senior Community Cente 529.00 TOTAL: 611.00 ICMA RETIREMENT TRUST - 302131 -457 1/04/11 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 1,025.00 1/04/11 P/R DEDUCTS - DEFERRED COM General Fund NON - DEPARTMENTAL 369.45 TOTAL: 1,394.45 ICS - HEALY -RUFF 1 /10 /11 FLOOD FLOAT LOCK - AMESBURY Water Utility Water 387.75 TOTAL: 387.75 LANDINI, JAMES 1 /10 /11 MILEAGE General Fund City Engineer 187.50 1 /10 /11 COPY General Fund City Engineer 7.00 1 /10 /11 DOOR LOCK WIRE PARTS General Fund City Engineer 108.54 1 /10 /11 JAN WELLNESS General Fund City Engineer 40.00 TOTAL: 343.04 LEAGUE OF MINNESOTA CITIES 1 /10 /11 2010 DIRECTORY OF MN General Fund Council 285.00 TOTAL: 285.00 LEAGUE OF MINNESOTA CITIES INS TRUST 1 /10 /11 2010 -2011 INS COVERAGE General Fund Municipal Buildings 72,809.00 1 /10 /11 2010 -2011 UMBRELLA INS COV General Fund Municipal Buildings 9,476.00 TOTAL: 82,285.00 LOWELL SCHWARZROCK 1 /10 /11 ARTIC FEVER O1 /15 /11 General Fund Parks & Recreation 500.00 TOTAL: 500.00 MEDICA 1 /10 /11 JAN PREM MEDICAL General Fund Unallocated Expenses 13,428.10 TOTAL: 13,428.10 METRO COUNCIL ENVMT(WASTEWATER) 1 /10 /11 JAN WASTEWATER SVC Sanitary Sewer Uti Sewer 59,486.26 TOTAL: 59,486.26 MIDWEST MAILING SYSTEMS INC 1 /05 /11 4TH QTR UTILITY BILLS Water Utility Water 311.25 1 /05 /11 4TH QTR UTILITY BILLS Water Utility Water 84.83 1 /05 /11 4TH QTR UTILITY BILLS Sanitary Sewer Uti Sewer 311.25 1 /05 /11 4TH QTR UTILITY BILLS Sanitary Sewer Uti Sewer 84.83 1 /05 /11 4TH QTR UTILITY BILLS Recycling Utility Recycling 311.25 1 /05 /11 4TH QTR UTILITY BILLS Recycling Utility Recycling 84.83 1 /05 /11 4TH QTR UTILITY BILLS Stormwater Managem STORMWATER MANAGEMENT 311.25 1 /05 /11 4TH QTR UTILITY BILLS Stormwater Managem STORMWATER MANAGEMENT 84.85 TOTAL: 1,584.34 MISC. VENDOR JEFFREY FLATTUM 1 /10 /11 JEFFREY FLATTUM:SECURITY N Southshore Communi Senior Community Cente 160.00 RONALD ZENK 1 /10 /11 RONALD ZENK: DEPOSIT REFUN Southshore Communi Senior Community Cente 250.00 SJ FISHER CONSTRUCTION 1 /10 /11 SNOW DAMAGE -20505 RADISSON General Fund Municipal Buildings 1,000.00 01 -06 -2011 12:39 AM VENDOR SORT KEY ZO ANNE HAGBERG MN DEPARTMENT OF HEALTH MN DEPT OF REVENUE MORTON SALT, INC. MTI DISTRIBUTING COMPANY NGUYEN, MICHELLE NIELSEN, BRADLEY OFFICE DEPOT C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 PAGE: 4 DATE DESCRIPTION FUND DEPARTMENT AMOUNT Fund Planning 40.00 1 /10 /11 ZO ANNE HAGBERG:DAMAGE DEP Southshore Communi Senior Community Cente 100.00 Fund General Government 12.86 TOTAL: 1,510.00 General Government 1 /10 /11 4TH QTR STATE SURCHARGE Water Utility NON - DEPARTMENTAL 2,110.00 11.26 General Fund TOTAL: 2,110.00 1/04/11 STATE W/H General Fund NON - DEPARTMENTAL 2,418.43 General Fund General Government 108.82 TOTAL: 2,418.43 1 /10 /11 SALT General Fund Ice & Snow Removal 3,536.64 Municipal Buildings 135.86 General TOTAL: 3,536.64 46.90 1 /10 /11 BROOM General Fund Public Works 434.24 Water Utility Water 98.70 TOTAL: 434.24 Water 1 /10 /11 DEC MILEAGE 1 /10 /11 DEC WELLNESS 1 /10 /11 GEN SUPPLIES 1 /10 /11 OFFICE DEPOT 1 /10 /11 GEN SUPPLIES 1 /10 /11 GEN SUPPLIES 1 /10 /11 GEN SUPPLIES 1 /10 /11 GEN SUPPLIES PAETEC 1 /10 /11 02/26 -03/25 SVC 1 /10 /11 02/26 -03/25 SVC 1 /10 /11 02/26 -03/25 SVC 1 /10 /11 02/26 -03/25 SVC 1 /10 /11 02/26 -03/25 SVC PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA 1/04/11 P/R DEDUCTS -PERA POTTS, KENNETH N. 1 /10 /11 DEC PROSECUTIONS General Fund Finance 80.00 TOTAL: 80.00 General Fund Planning 40.00 TOTAL: 40.00 General Fund General Government 12.86 General Fund General Government 49.61 General Fund General Government 11.26 General Fund General Government 30.50 General Fund General Government 6.25 General Fund General Government 108.82 TOTAL: 219.30 General Fund Municipal Buildings 135.86 General Fund Public Works 46.90 General Fund Parks & Recreation 145.60 Water Utility Water 98.70 Water Utility Water 100.25 TOTAL: 527.31 General Fund NON - DEPARTMENTAL 3,596.80 General Fund Administration 282.30 General Fund General Government 602.62 General Fund Finance 338.57 General Fund Planning 403.10 General Fund Protective Inspections 219.12 General Fund City Engineer 220.25 General Fund Public Works 995.66 General Fund Streets & Roadways 21.07 General Fund Ice & Snow Removal 579.24 General Fund Tree Maintenance 9.25 General Fund Parks & Recreation 206.27 Southshore Communi Senior Community Cente 13.97 Water Utility Water 122.30 Sanitary Sewer Uti Sewer 95.60 Stormwater Managem STORMWATER MANAGEMENT 62.97 TOTAL: 7,769.09 General Fund Professional Svcs 2,291.66 TOTAL: 2,291.66 01 -06 -2011 12:39 AM C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 PAGE: 5 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT QWEST 1 /10 /11 12/25 -1/25 SVC General Fund Municipal Buildings 120.62 213.43 1 /10 /11 12/25 -1/25 SVC General Fund Public Works 56.86 TOTAL: 3,003.70 1 /10 /11 12/25 -1/25 SVC Water Utility Water 66.00 TOTAL: 1 /10 /11 12/25 -1/25 SVC Water Utility Water 66.00 Southshore Communi Senior Community Cente 148.13 TOTAL: 309.48 496.71 SAM'S CLUB 1 /10 /11 CITY HALL General Fund Municipal Buildings 119.05 1 /10 /11 PUBLIC WORK General Fund Public Works 150.78 TOTAL: 269.83 SHOREWOOD TRUE VALUE 1 /10 /11 TORCH HEAD General Fund Public Works 97.22 1 /10 /11 ABSORBENT General Fund Public Works 13.88 1 /10 /11 BULK HILLMAN HARDWARE General Fund Public Works 5.99 1 /10 /11 PHONE JACK General Fund Public Works 4.80 1 /10 /11 MAIL BOX General Fund Public Works 32.05 1 /10 /11 SNOW SUPPLIES General Fund Ice & Snow Removal 121.17 1 /10 /11 BULK General Fund Parks & Recreation 5.77 1 /10 /11 HOSE Water Utility Water 9.07 TOTAL: 289.95 SO LK MTKA POLICE DEPT 1 /10 /11 1ST QTR LEASE PYMT General Fund Police Protection 57,517.00 1 /10 /11 JAN -OBE General Fund Police Protection 82,642.00 TOTAL: 140,159.00 SOUTH LAKE- EXCELSIOR CHAMBER OF COMMER 1 /10 /11 SSCC 2011 RENEWAL Southshore Communi Senior Community Cente 124.00 TOTAL: 124.00 SUN NEWSPAPERS 1 /10 /11 SWPPP 12/23 General Fund Planning 42.90 1 /10 /11 SHOREWOOD YATCH CLUB 12/23 General Fund Planning 35.75 TOTAL: 78.65 THIES, A. KENNETH 1 /10 /11 ARTIC FEVER O1 /15 /11 General Fund Parks & Recreation 950.00 TOTAL: 950.00 TYLER TECHNOLOGIES 1 /10 /11 2011 SOFTWARE MAINT General Fund Finance 6,842.16 1 /10 /11 2011 SOFTWARE MAINT Water Utility Water 1,708.88 1 /10 /11 2011 SOFTWARE MAINT Sanitary Sewer Uti Sewer 1,157.62 TOTAL: 9,708.66 UNIVERSITY OF MINNESOTA 1 /10 /11 15TH ANNUAL TERRA PAVEMENT General Fund City Engineer 150.00 TOTAL: 150.00 VERIZON WIRELESS VIKING LAND TREE CARE INC WARNER CONNECT WASTE MANAGEMENT OF WI -MN 1 /10 /11 L.S. =SVC 11/22 -12/21 1 /10 /11 TREES DISPOSAL 1 /10 /11 JAN MAINT SVC Sanitary Sewer Uti Sewer 213.43 TOTAL: 213.43 General Fund Tree Maintenance 3,003.70 TOTAL: 3,003.70 General Fund Municipal Buildings 2,800.00 TOTAL: 2,800.00 General Fund Public Works 348.58 Southshore Communi Senior Community Cente 148.13 TOTAL: 496.71 General Fund NON - DEPARTMENTAL 1,091.13 1 /10 /11 JAN SVC 1 /10 /11 SSCC -AUG SVC WELLS FARGO HEALTH BENEFIT SVCS 1/04/11 P/R DEDUCTS -HSA 01 -06 -2011 12:39 AM C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 PAGE: 6 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT 1/04/11 P/R DEDUCTS -HSA General Fund General Government 964.61 TOTAL: 2,055.74 WEST - THOMSON REUTERS 1 /10 /11 2011 ZONING BULLETIN RENEW General Fund Planning 168.00 TOTAL: 168.00 WM. MUELLER & SONS, INC. 1 /10 /11 CONCRETE SA General Fund Streets & Roadways 3,176.37 TOTAL: 3,176.37 WSB AND ASSOCIATES 1 /10 /11 NOW - STRAWBERRY IN General Fund City Engineer 192.00 1 /10 /11 NOV- L.S. #15 & 17 Sanitary Sewer Uti Sewer 288.00 1 /10 /11 NOV -6180 MURRAY HILL DRAIN Stormwater Managem STORMWATER MANAGEMENT 525.00 TOTAL: 1,005.00 XCEL ENERGY 1 /10 /11 5700 CTY RD 19 General Fund Traffic Control /Str Li 31.18 1 /10 /11 5700 CTY RD 19 UNIT LIGHTS General Fund Traffic Control /Str Li 241.81 1 /10 /11 SSCC- 06/22 -07/24 Southshore Communi Senior Community Cente 814.26 1 /10 /11 24253 SMITHTOWN RD- 11/20 -1 Water Utility Water 706.01 TOTAL: 1,793.26 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 General Fund Administration 3,893.87 General Fund General Government 8,312.00 General Fund Finance 4,669.80 General Fund Planning 5,559.99 General Fund Protective Inspections 3,022.19 General Fund City Engineer 3,037.99 General Fund Public Works 13,733.17 General Fund Streets & Roadways 290.54 General Fund Ice & Snow Removal 7,989.67 General Fund Tree Maintenance 127.70 General Fund Parks & Recreation 3,973.32 Southshore Communi Senior Community Cente 192.72 Water Utility Water 1,686.58 Sanitary Sewer Uti Sewer 1,318.67 Stormwater Managem STORMWATER MANAGEMENT 868.82 TOTAL: 58,677.03 01 -06 -2011 12:39 AM C O U N C I L REPORT BY VENDOR - JANUARY 10, 2011 PAGE: 7 VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT GRAND TOTAL: 586,151.05 ------------------------- - - - - -- TOTAL PAGES: 7 FUND TOTALS = _______________ 101 General Fund 500,472.40 403 Equipment Replacement 1,627.08 490 Southshore Community Ctr. 6,694.59 601 Water Utility 11,969.48 611 Sanitary Sewer Utility 63,072.61 621 Recycling Utility 396.08 631 Stormwater ManagementUtil 1,918.81 GRAND TOTAL: 586,151.05 ------------------------- - - - - -- TOTAL PAGES: 7 01 -06 -2011 12:32 AM DEPARTMENT NON - DEPARTMENTAL Council Administration C O U N C I L REPORT BY DEPARTMENT - JANUARY 10, 2011 PAGE: 1 FUND VENDOR NAME DATE DESCRIPTION AMOUNT 1/04/11 P/R DEDUCTS -PERA 282.30 General Fund EFTPS - FEDERAL W/H 1/04/11 FEDERAL W/H 5,695.70 TOTAL: 1/04/11 FICA W/H 2,354.29 FICA W/H 515.35 1/04/11 MEDICARE W/H 812.76 120.53 PERA 1/04/11 P/R DEDUCTS -PERA 3,596.80 ICMA RETIREMENT TRUST - 302131 -457 1/04/11 P/R DEDUCTS - DEFERRED COM 1,025.00 1 /10 /11 GEN SUPPLIES 1/04/11 P/R DEDUCTS - DEFERRED COM 369.45 OFFICE DEPOT AFSCME COUNCIL 5 1/04/11 P/R DEDUCTS - UNION DUES 267.68 11.26 MN DEPT OF REVENUE 1/04/11 STATE W/H 2,418.43 WELLS FARGO HEALTH BENEFIT SVCS 1/04/11 P/R DEDUCTS -HSA 1,091.13 1 /10 /11 GEN SUPPLIES 108.82 TOTAL: 17,631.24 P/R DEDUCTS -HSA General Fund LEAGUE OF MINNESOTA CITIES 1 /10 /11 2010 DIRECTORY OF MN 285.00 8,312.00 EXCELSIOR FLORIST 1 /10 /11 MOORE'S PLANT 50.42 1 /10 /11 2011 - AUTOMARK MAINT FEE TOTAL: 335.42 1 /10 /11 General Fund General Government General Fund EFTPS - FEDERAL W/H PERA * *PAYROLL EXPENSES EFTPS - FEDERAL W/H PERA FREEMAN, CHRISTINE A. OFFICE DEPOT WELLS FARGO HEALTH BENEFIT SVCS * *PAYROLL EXPENSES Elections General Fund HENN CTY ELECTIONS Finance General Fund EFTPS - FEDERAL W/H PERA GOVT FINANCE OFFICERS ASSOCIATION NGUYEN, MICHELLE TYLER TECHNOLOGIES * *PAYROLL EXPENSES Professional Svcs General Fund POTTS, KENNETH N. Planning General Fund EFTPS - FEDERAL W/H PERA ESRI, INC. 1/04/11 FICA W/H 233.96 1/04/11 MEDICARE W/H 54.71 1/04/11 P/R DEDUCTS -PERA 282.30 1/03/2011 - 99/99/9999 3,893.87 TOTAL: 4,464.84 1/04/11 FICA W/H 515.35 1/04/11 MEDICARE W/H 120.53 1/04/11 P/R DEDUCTS -PERA 602.62 1 /10 /11 JUL - DEC CC SVC 3,280.00 1 /10 /11 GEN SUPPLIES 12.86 1 /10 /11 OFFICE DEPOT 49.61 1 /10 /11 GEN SUPPLIES 11.26 1 /10 /11 GEN SUPPLIES 30.50 1 /10 /11 GEN SUPPLIES 6.25 1 /10 /11 GEN SUPPLIES 108.82 1/04/11 P/R DEDUCTS -HSA 964.61 1/03/2011 - 99/99/9999 8,312.00 TOTAL: 14,014.41 1 /10 /11 2011 - AUTOMARK MAINT FEE 960.00 1 /10 /11 2011 - M100 MAINT FEE 705.00 1 /10 /11 AUTOMARK PROG 150.00 TOTAL: 1,815.00 1/04/11 FICA W/H 254.59 1/04/11 MEDICARE W/H 59.54 1/04/11 P/R DEDUCTS -PERA 338.57 1 /10 /11 SGR GAAFR REVIEW NEWSLETTE 50.00 1 /10 /11 DEC MILEAGE 80.00 1 /10 /11 2011 SOFTWARE MAINT 6,842.16 1/03/2011 - 99/99/9999 4,669.80 TOTAL: 12,294.66 1 /10 /11 DEC PROSECUTIONS 2,291.66 TOTAL: 2,291.66 1/04/11 FICA W/H 314.21 1/04/11 MEDICARE W/H 73.48 1/04/11 P/R DEDUCTS -PERA 403.10 1 /10 /11 ARCVIEW MAINT 2011 - PLANNIN 405.50 01 -06 -2011 12:32 AM C O U N C I L REPORT BY DEPARTMENT - JANUARY 10, 2011 PAGE: 2 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT NIELSEN, BRADLEY 1 /10 /11 DEC WELLNESS 40.00 WEST - THOMSON REUTERS 1 /10 /11 2011 ZONING BULLETIN RENEW 168.00 SUN NEWSPAPERS 1 /10 /11 SWPPP 12/23 42.90 1 /10 /11 SHOREWOOD YATCH CLUB 12/23 35.75 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 5,559.99 TOTAL: 7,042.93 Municipal Buildings General Fund MISC. VENDOR SJ FISHER CONSTRUCTION 1 /10 /11 SNOW DAMAGE -20505 RADISSON 1,000.00 LEAGUE OF MINNESOTA CITIES INS TRUST 1 /10 /11 2010 -2011 INS COVERAGE 72,809.00 1 /10 /11 2010 -2011 UMBRELLA INS COV 9,476.00 PAETEC 1 /10 /11 02/26 -03/25 SVC 135.86 SAM'S CLUB 1 /10 /11 CITY HALL 119.05 QWEST 1 /10 /11 12/25 -1/25 SVC 120.62 WARNER CONNECT 1 /10 /11 JAN MAINT SVC 2,800.00 TOTAL: 86,460.53 Police Protection General Fund SO LK MTKA POLICE DEPT 1 /10 /11 1ST QTR LEASE PYMT 57,517.00 1 /10 /11 JAN -OBE 82,642.00 TOTAL: 140,159.00 Fire Protection General Fund EXCELSIOR FIRE DISTRICT 1 /10 /11 OPERATIONS 78,173.17 1 /10 /11 BUILDINGS 67,674.38 TOTAL: 145,847.55 Protective Inspections General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 163.33 1/04/11 MEDICARE W/H 38.20 PERA 1/04/11 P/R DEDUCTS -PERA 219.12 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 3,022.19 TOTAL: 3,442.84 City Engineer General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 187.73 1/04/11 MEDICARE W/H 43.90 PERA 1/04/11 P/R DEDUCTS -PERA 220.25 ESRI, INC. 1 /10 /11 ARC VIEW 0.32 - LANDINI, JAMES 1 /10 /11 MILEAGE 187.50 1 /10 /11 COPY 7.00 1 /10 /11 DOOR LOCK WIRE PARTS 108.54 1 /10 /11 JAN WELLNESS 40.00 UNIVERSITY OF MINNESOTA 1 /10 /11 15TH ANNUAL TERRA PAVEMENT 150.00 WSB AND ASSOCIATES 1 /10 /11 NOW- STRAWBERRY IN 192.00 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 3,037.99 TOTAL: 4,174.59 Public Works General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 819.74 1/04/11 MEDICARE W/H 191.69 PERA 1/04/11 P/R DEDUCTS -PERA 995.66 ALLDATA 1 /10 /11 2011 AUTO REPAIR SOFTWARE 1,500.00 BOYER TRUCK PARTS DISTRIBUTION CTR. 1 /10 /11 BRACKET RETURN 319.94- 1/10/11 BRACKET 319.94 1 /10 /11 RETURN 145.63- 1/10/11 BRAKE KIT 324.24 1 /10 /11 ADJUSTER 150.29- 1/10/11 ADJUSTER 150.29 1 /10 /11 BELT 68.96 CARQUEST AUTO PARTS 1 /10 /11 ANTENNA MAST 6.43 CATCO PARTS AND SERVICE 1 /10 /11 BRAKE TUBE 138.46 01 -06 -2011 12:32 AM C O U N C I L REPORT BY DEPARTMENT - JANUARY 10, 2011 PAGE: 3 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT MTI DISTRIBUTING COMPANY 1 /10 /11 BROOM 434.24 PAETEC 1 /10 /11 02/26 -03/25 SVC 46.90 AMERICAN MESSAGING 1 /10 /11 JAN PAGER 8.99 SAM'S CLUB 1 /10 /11 PUBLIC WORK 150.78 SHOREWOOD TRUE VALUE 1 /10 /11 TORCH HEAD 97.22 1 /10 /11 ABSORBENT 13.88 1 /10 /11 BULK HILLMAN HARDWARE 5.99 1 /10 /11 PHONE JACK 4.80 1 /10 /11 MAIL BOX 32.05 QWEST 1 /10 /11 12/25 -1/25 SVC 56.86 WASTE MANAGEMENT OF WI -MN 1 /10 /11 JAN SVC 348.58 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 13,733.17 TOTAL: 18,833.01 Streets & Roadways General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 17.60 1/04/11 MEDICARE W/H 4.12 PERA 1/04/11 P/R DEDUCTS -PERA 21.07 WM. MUELLER & SONS, INC. 1 /10 /11 CONCRETE SA 3,176.37 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 290.54 TOTAL: 3,509.70 Ice & Snow Removal General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 477.71 1/04/11 MEDICARE W/H 111.72 PERA 1/04/11 P/R DEDUCTS -PERA 579.24 MORTON SALT, INC. 1 /10 /11 SALT 3,536.64 SHOREWOOD TRUE VALUE 1 /10 /11 SNOW SUPPLIES 121.17 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 7,989.67 TOTAL: 12,816.15 Traffic Control /Str Li General Fund XCEL ENERGY 1 /10 /11 5700 CTY RD 19 31.18 1 /10 /11 5700 CTY RD 19 UNIT LIGHTS 241.81 TOTAL: 272.99 Tree Maintenance General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 7.62 1/04/11 MEDICARE W/H 1.78 PERA 1/04/11 P/R DEDUCTS -PERA 9.25 VIKING LAND TREE CARE INC 1 /10 /11 TREES DISPOSAL 3,003.70 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 127.70 TOTAL: 3,150.05 Parks & Recreation General Fund EFTPS - FEDERAL W/H 1/04/11 FICA W/H 239.31 1/04/11 MEDICARE W/H 55.96 PERA 1/04/11 P/R DEDUCTS -PERA 206.27 ANDERSON, KRISTI B. 1 /10 /11 PARK MTG 12/14 150.00 COMMUNITY REC RESOURCES 1 /10 /11 PCS -- 01/03 -01/07 1,080.00 PAETEC 1 /10 /11 02/26 -03/25 SVC 145.60 CENTERPOINT ENERGY 1 /10 /11 MANOR WARMING HOUSE 67.66 SHOREWOOD TRUE VALUE 1 /10 /11 BULK 5.77 THIES, A. KENNETH 1 /10 /11 ARTIC FEVER O1 /15 /11 950.00 LOWELL SCHWARZROCK 1 /10 /11 ARTIC FEVER O1 /15 /11 500.00 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 3,973.32 TOTAL: 7,373.89 Unallocated Expenses General Fund MEDICA 1 /10 /11 JAN PREM MEDICAL 13,428.10 AFSCME CO 5 MEMBERS HEALTH FUND 1 /10 /11 JAN PREM UNION DENTAL 357.00 DELTA DENTAL OF MINNESOTA 1 /05 /11 INITIAL PREMIUM 756.84 01 -06 -2011 12:32 AM C O U N C I L REPORT BY DEPARTMENT - JANUARY 10, 2011 PAGE: 4 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT TOTAL: 14,541.94 Equipment Replacement Equipment Replacem BOYER TRUCK PARTS DISTRIBUTION CTR. 1 /10 /11 TRUCK #72 REPAIR -PART 130.23 1 /10 /11 TRUCK #72 REPAIR -PART 1,140.59 1 /10 /11 TRUCK #72 REPAIR -PART 68.97 1 /10 /11 TRUCK #72 REPAIR -PART 33.57- 1/10/11 TRUCK #72 REPAIR -PART 67.12 1 /10 /11 TRUCK #72 REPAIR -PART 52.78 1 /10 /11 TRUCK #72 REPAIR -PART 116.42 1 /10 /11 TRUCK #72 REPAIR -PARTS 84.54 TOTAL: 1,627.08 Senior Community Cente Southshore Communi EFTPS - FEDERAL W/H 1/04/11 FICA W/H 11.95 1/04/11 MEDICARE W/H 2.79 PERA 1/04/11 P/R DEDUCTS -PERA 13.97 COMMUNITY REC RESOURCES 1 /10 /11 1ST QTR SSCC SVC 3,750.00 1 /10 /11 SSCC ASSISTANT 01/03 -01/06 130.00 HENN CTY HUMAN SVC DEPT PUBLIC HEALTH 1 /10 /11 F003 FOOD LOW ADDITONAL 82.00 1 /10 /11 F008 FOOD HIGH SMALL FACIL 529.00 SOUTH LAKE- EXCELSIOR CHAMBER OF COMMER 1 /10 /11 SSCC 2011 RENEWAL 124.00 MISC. VENDOR JEFFREY FLATTUM 1 /10 /11 JEFFREY FLATTUM:SECURITY N 160.00 RONALD ZENK 1 /10 /11 RONALD ZENK: DEPOSIT REFUN 250.00 ZO ANNE HAGBERG 1 /10 /11 ZO ANNE HAGBERG:DAMAGE DEP 100.00 CENTERPOINT ENERGY 1 /10 /11 SSCC 06/17 -07/22 375.92 XCEL ENERGY 1 /10 /11 SSCC- 06/22 -07/24 814.26 DEX 1 /10 /11 SSCC -NOW ADS 9.85 WASTE MANAGEMENT OF WI -MN 1 /10 /11 SSCC -AUG SVC 148.13 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 192.72 TOTAL: 6,694.59 NON - DEPARTMENTAL Water Utility MN DEPARTMENT OF HEALTH 1 /10 /11 4TH QTR STATE SURCHARGE 2,110.00 TOTAL: 2,110.00 Water Water Utility EFTPS - FEDERAL W/H 1/04/11 FICA W/H 100.06 1/04/11 MEDICARE W/H 23.41 PERA 1/04/11 P/R DEDUCTS -PERA 122.30 CITY OF EXCELSIOR 1 /10 /11 4TH QTR WATER CONNECT 4,303.66 HAWKINS, INC. 1 /10 /11 CHLORINE 65.00 GOPHER STATE ONE CALL 1 /10 /11 DEC SVC 15.23 ICS - HEALY -RUFF 1 /10 /11 FLOOD FLOAT LOCK - AMESBURY 387.75 PAETEC 1 /10 /11 02/26 -03/25 SVC 98.70 1 /10 /11 02/26 -03/25 SVC 100.25 MIDWEST MAILING SYSTEMS INC 1 /05 /11 4TH QTR UTILITY BILLS 311.25 1 /05 /11 4TH QTR UTILITY BILLS 84.83 AMERICAN MESSAGING 1 /10 /11 JAN PAGER 4.50 XCEL ENERGY 1 /10 /11 24253 SMITHTOWN RD- 11/20 -1 706.01 SHOREWOOD TRUE VALUE 1 /10 /11 HOSE 9.07 QWEST 1 /10 /11 12/25 -1/25 SVC 66.00 1 /10 /11 12/25 -1/25 SVC 66.00 TYLER TECHNOLOGIES 1 /10 /11 2011 SOFTWARE MAINT 1,708.88 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 1,686.58 TOTAL: 9,859.48 Sewer Sanitary Sewer Uti EFTPS - FEDERAL W/H 1/04/11 FICA W/H 78.80 1/04/11 MEDICARE W/H 18.43 PERA 1/04/11 P/R DEDUCTS -PERA 95.60 01 -06 -2011 12:32 AM C O U N C I L REPORT BY DEPARTMENT - JANUARY 10, 2011 PAGE: 5 DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT GRAND TOTAL: 586,151.05 ------------------------- - - - - -- TOTAL PAGES: 5 GOPHER STATE ONE CALL 1 /10 /11 DEC SVC 15.22 METRO COUNCIL ENVMT(WASTEWATER) 1 /10 /11 JAN WASTEWATER SVC 59,486.26 MIDWEST MAILING SYSTEMS INC 1 /05 /11 4TH QTR UTILITY BILLS 311.25 1 /05 /11 4TH QTR UTILITY BILLS 84.83 AMERICAN MESSAGING 1 /10 /11 JAN PAGER 4.50 WSB AND ASSOCIATES 1 /10 /11 NOV- L.S. #15 & 17 288.00 TYLER TECHNOLOGIES 1 /10 /11 2011 SOFTWARE MAINT 1,157.62 VERIZON WIRELESS 1 /10 /11 L.S. =SVC 11/22 -12/21 213.43 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 1,318.67 TOTAL: 63,072.61 Recycling Recycling Utility MIDWEST MAILING SYSTEMS INC 1 /05 /11 4TH QTR UTILITY BILLS 311.25 1 /05 /11 4TH QTR UTILITY BILLS 84.83 TOTAL: 396.08 STORMWATER MANAGEMENT Stormwater Managem EFTPS - FEDERAL W/H 1/04/11 FICA W/H 53.42 1/04/11 MEDICARE W/H 12.50 PERA 1/04/11 P/R DEDUCTS -PERA 62.97 MIDWEST MAILING SYSTEMS INC 1 /05 /11 4TH QTR UTILITY BILLS 311.25 1 /05 /11 4TH QTR UTILITY BILLS 84.85 WSB AND ASSOCIATES 1 /10 /11 NOV -6180 MURRAY HILL DRAIN 525.00 * *PAYROLL EXPENSES 1/03/2011 - 99/99/9999 868.82 TOTAL: 1,918.81 FUND TOTALS 101 General Fund 500,472.40 403 Equipment Replacement 1,627.08 490 Southshore Community Ctr. 6,694.59 601 Water Utility 11,969.48 611 Sanitary Sewer Utility 63,072.61 621 Recycling Utility 396.08 631 Stormwater ManagementUtil 1,918.81 GRAND TOTAL: 586,151.05 ------------------------- - - - - -- TOTAL PAGES: 5 COUNCIL ACTION FORM Department Date Council Meeting Item Number Administration 1/5/11 1/10/11 #3B From: Brian Heck, City Administrator Item Description: Out of State Travel Policy for Council Background / Previous Action: In 2005 the Legislature acted to require that beginning in 2006, the governing body of each local government must have a policy that controls travel outside of Minnesota for the applicable elected officials. The policy must be voted on for initial adoption, and then reviewed annually. The policy must specify: 1) when travel outside the state is appropriate 2) applicable expense limits, and 3) procedures for approval of the travel Council adopted Resolution 06 -004 (attached) stating its policy in 2006. It was developed on the basis that at least within recent history, members of Shorewood City Council have hardly ever traveled outside of Minnesota on City business or for training and development opportunities for their roles as councilmembers. The City Council has neither encouraged nor discouraged out -of- state travel related to City business for its members. Annual budgets for the City Council have included funds under "travel, conferences, and schools" so that all councilmembers may attend functions and conferences throughout Minnesota. Staff Recommendation Review of the attached Travel Policy. No action is required unless the City Council makes amendments to the policy. Council Action: CITY OF SHOREWOOD RESOLUTION NO. 06 - 004 A RESOLUTION ESTABLISHING A POLICY FOR OUT -OF -STATE TRAVEL BY MEMBERS OF THE CITY COUNCIL WHEREAS, an Act by the Minnesota Legislature in 2005 imposes an obligation on cities to establish an official travel policy for elected officials; and WHEREAS, the policy must address: (1) when travel outside the state is appropriate; (2) applicable expense limits; and (3) procedures for approval of the travel; and further must be reviewed and voted upon annually by the City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the following policy for out -of -state travel for members of the City Council is hereby established: Purpose The City of Shorewood recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out -of -state travel will be reimbursed by the City. General Guidelines The event, workshop, conference, or assignment must be approved in advance by the City Council at an open meeting and must include an estimate of the cost of the travel. In evaluating the out -of -state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the mayor or council member. • Whether the elected official will be meeting and working with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a facility or function that is similar in nature to one that is currently operating at, or under consideration by, the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship, such as a "sister city" relationship. • Whether the elected official has been specifically assigned by the Council to testify on behalf of the City at the United States Congress or otherwise to meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging, and registration if specifically approved by the Council. Otherwise, all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs as follows: a) Airfare will be reimbursed at the coach rate. b) Mileage will be reimbursed at the IRS rate. If two or more council members travel by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business. c) Lodging and meal costs are limited to those which are reasonable and necessary. d) Receipts are required for lodging, airfare, parking, and meals and should accompany an expense report form. It is not necessary to have receipts for public transportation, cabs and tips. The expense report shall be submitted to the City Clerk or Finance Department for payment. e) The City will not reimburse for alcoholic beverages, personal telephone calls, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. 5. Exceptions to this policy can be made by majority vote of the City Council. 6. This policy shall be reviewed by the City Council at its first meeting in January of each year, and amendments to the policy must be made by Resolution of the City Council. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE W OD this 9' day of January, 2006. Attest: Woody Love, Mayor COUNCIL ACTION FORM Department Date Council Meeting Item Number Administration 1/6/11 1/10/11 #3C From: Brian Heck, City Administrator Item Description: Southshore Center Directional Street Signs Background / Previous Action: At a recent meeting, the Southshore Community Center Oversight Committee (consisting of Councilmembers Woodruff and Zerby, Finance Director Bruce DeJong, myself, and Kristi Anderson, CRR) discussed the need for directional street signs for the Southshore Community Center. The attached memorandum from Kristi Anderson, Director, is a request for the purchase and installation of said signs. Funds are available in the Public Facilities budget for this purchase, estimated at $803, plus any additional costs related to Hennepin County permit fees and hardware /posts. Staff Recommendation Approval of the request from Kristi Anderson, CRR, for directional street signs for the Southshore Community Center. Council Action: Southshore Community Center 5735 Country Club Road, Shorewood, MN 55331 Phone: (952) 474 -7635 Fax: (952) 474 -7977 Website: www.southshore - center.org To: Mayor and City Council Brian Heck, City Administrator From: Kristi Anderson - CRR Date: January 4, 2011 Re: Request for Directional Metal Street Signs and Posts Tie fir* OW 060 r NVAW As a follow -up to a recent Oversight Committee Meeting recommendation, I am attaching information and estimates obtained from Earl F Anderson for up to 5 Directional Metal signs for the Southshore Community Center. Since taking over as Director of the Southshore Center in July 2009, one of the biggest obstacles to our success has been the lack of signage. Over and over patrons, residents, and potential renters have complained to me about the difficulty finding our location. Despite providing users with a map and written directions, most find it almost impossible to locate the Center. Oftentimes, as City Staff can attest, participants find themselves at City Hall, sent there by their own GPS units only to be directed `over' to the Center which cannot be seen from the entrances to the complex. Many users make up posters and use balloons in an effort to leave `landmarks' for their guests to follow, some even stand out on the roadside near County Road 19 directing their guests to the Center. This is truly unprofessional and embarrassing if we are to be taken seriously as a rental facility and continue to attract Corporate clients. Attached is the estimate from Earl F Anderson, sample drawing, quote, and map depicting the proposed locations for the signs. Staff is working with Tonka Bay to locate a sign within their boundaries. I am currently working with Public Works Director Brown to obtain the necessary permits from Hennepin County. Additional permit fees may be anticipated but are unknown to date. Each sign will be supported by four galvanized chamber posts, two of which extend above ground and two of which are dug below ground, as is standard procedure, according to Director Brown. RECOMMENDATION: Approve the purchase of 5 metal directional signs and posts for the Southshore Community Center with installation performed by in -house City of Shorewood public works staff as time permits. Southshore Center Director: Kristi Anderson Provider Style Quantity Base Quote Added Items Final Quote 36X24 Single Face White letters on Four T- 31b Brown Background Galvanized HIP Sheeting on 1 Sign Channel Posts 187.50 + Tax & Earl F Anderson .080 Alum Standard Arrow $137.10 @ $12.60 each Shipping of custom sign Border pointing = $50.40 (2 as estimated $50.00 = Custom Punching, Right upright supports $237.50 Stnd Radius and 2 dug down Custom Punch: 4 into the ground) Corner Punch 36X24 Single Face Four T- 31b White letters on Galvanized Brown Background 4 Custom Channel Posts HIP Sheeting on Signs $72.12 PER SIGN @ $490.08 + Tax & Earl F Anderson .080 Alum Standard Arrow each X 4 = $12.60 each X shipping of custom sign Border 16 = $201.60 (2 estimated $75.00 = Custom Punching, pointing $288.48 as upright $565.08 Stnd Radius LEFT supports and 2 Custom Punch: 4 dug down into Corner Punch the ground) COMBINED TOTAL OF $802.58 Sales Cart Order Approval EFA- DIVISION OF SAFETY SIGN 9701 PENN AVE 5 BLOOMINGTON, MH 55431 Telephone....... 952 -884 -7300 Fax ................. 1 -952- 884 -5619 Bottom of Pace Sales Cart for EFA - DIVISION OF SAFETY SIGN, (EF0002) Customer Information Sales Basket # 34251 Multi Substrate Multi Sheeting r j ❑ PO Number Select Delivery Address (Select) Page I of 1. Sales Tax MNNT / FOB Dest PPD & Add Freight —1 n I_.i 9701 PENN AVE S SUITE 100 BLOOMINGTON, MN 55431 Line# Item # Part Name 1 CUSTOMSiGN 36x24,Single Face White Ltrs on Brown Background HIP Sheeting on .000 Alum Standard Border Custom Punching,Standard Radius Custom Punch: 4 CORNER PUNCH SOUTHSHORE CENTER --------- - - - - -> * Default Address Qty Unit Price Line Image Per F Amt 9 4 BA 1 371 t 6 Y G. ee Ima not Available SubTotal t. Sales Tax P Order Total S i u py? lli�i Order Approval: Order is OK as shown above: Make Changes as indicated above: Date 110 Sales Cart Order Approval EFA- DIVISION OF SAFETY SIGN 9761 PENN AVE 5 BLOOMINGTON, M14 55431 Telephone....... 952- 884 -7300 Fax. ............ ... 1 -952- 884 -5619 Bottom of Pane Sales Can for EFA - DIVISION OF SAFETY SIGN, (EF0002) Customer Information Sales Basket # 34891 Multi Substrate Multi Sheeting F7 PO Number Select Delivery Address (Select) Sales Tax MNNT Page I of 1 FOB Dest PPD 8: Add Freight U C 9701 PENN AVE S *Default SUITE 100 Address BLOOMINGTON, MN 55431 Line# Item # Part Name 1 CUSTOMSIGN 36x24,Sing1c Face Whi te Ltrs on Brown Eackground HIP Sheeting on .080 Alum Standard Border _.. _. Custom Punching, Standard Radius Custom Punch: 4 CORNER PUNCH SOUTHSHORE CENTER <------- - - - - -- Order Approval: Order is OK as shown above: Make Changes as indicated above: Qty Unit Price Per Amt Image 4 EA �� t, Image _ ............................ not Available SubTotal 1A ''S Sales Tax � � Order Total ! I K I 4 L ppi - ,.- Date U Date hops : / /www.lylesigns.net/salescart .asp ?cid= EFO002 &mutcd= l &sbid =34891 1/4/2011 12/01/2010 17:15 FAX 6516368888 ADVANTAGE SIGNS EFA E002/003 � Rom FAX Nines This proof is to help correct errors during the production process. EFA regrets any errors that may occur, please 00 NO'r assume that spelling or grammar are correct. Approval must be given before printing. By issuing ur approval u have assumed res onsIbIlIt that eve thin on this roof Is correct or otherwise noted. approved Larl F. Andcnun, INC. 9701 Penn Ave. South Binomm tun, MN 55431 (9531 Sb4 3OO (3S) 8k4-561 C) FAX 5735 Country Club Road, Shorewood, MN 55331 Phone: (952) 474 -7635 FAX: (952) 474 -8852 3.4 miles 2.6 miles /.I W ST Excelsior�e Elementary e°i- N" 1�4 CUB tr Foods 101 Downtown Excelsior Yellowstone Trail ffwood City, Hall I TI access road 5 o� sf9hh� s� c, a 4� A BP Gas Station N B V e 0 0 0 L Minnetonka Country Club & Golf Course -� NNO St juvv% apes 0 A A A . F Tooke Bayt & Gas c' a m COUNCIL ACTION FORM Department Council Meeting Item Number Administration January 10, 2011 3 - D From: Brian Heck, City Administrator Item — Non -Union Staff Compensation Description /Background /Previous Action The Council moved this item to executive session so the Administrator could provide background and rational for the recommended adjustments. Recommended Action Staff recommends approval of the salary adjustments effective 1/1/2011 Council Action: COUNCIL ACTION FORM Department Council Meeting Item Number Administration January 10, 2011 3 - E From: Brian Heck, City Administrator Item — Speed Cart Description /Background /Previous Action The city purchased a replacement speed cart at the end of 2008. The device is used throughout Shorewood to reduce and educate drivers on their speed. The SLMPD manages the scheduling, transportation, and set -up of the cart. Over the past couple of years, I received phone calls from Greenwood, Tonka Bay, Excelsior, and Deephaven asking if the unit could be placed in locations in their communities. In all cases I stated this would be fine and communicated this with the SLMPD. In the case of Deephaven, we discussed rental of the unit as they are outside the SLMPD service area. The use of this item by other SLMPD communities is more efficient if the administrator's /mangers or mayors from other SLMPD communities are able to request deployment of the device without first having to talk to Shorewood. My proposal is as follows: 1. Turn over complete management and operation of the speed cart to the SLMPD. 2. Allow and encourage its use by the SLMPD throughout the jurisdictional area. 3. Allow for use by non -SLMPD jurisdictions for a reasonable rental that covers delivery and set -up. 4. Following deployment, the SLMPD utilize the data collection capabilities and send reports to the city administrator /manager. 5. The SLMPD provide to the Coordinating Committee a quarterly report indicating where they deployed the unit. 6. That the unit be used in Shorewood at least 50% of the time. 7. That the unit, over time, become the property of the SLMPD. Options 1. Approve the proposal by staff regarding the use of the speed cart. 2. Amend the proposal by staff and approve. 3. Defer and request staff to prepare additional information. 4. Do nothing. Recommended Action Staff recommends the council approve the proposal for use of the speed cart. Council Action: BRYAN T. LITSEY Chief of Police Office (952) 474 -3261 Fax (952) 474 -4477 MEMORANDUM TO: SLMPD Coordinating Committee Members FROM: Bryan Litsey, Chief of Police/Emergency Management Director DATE: January 4, 2011 - Tuesday RE: Hennepin County Multi- Jurisdictional All- Hazards Mitigation Plan The Federal Emergency Management Agency (FEMA) through the Mitigation Act of 2000 requires that each city adopt a hazard mitigation plan in order to apply for and/or receive hazard mitigation funds. A required update to the plan was recently completed by Hennepin County Emergency Preparedness on behalf of the local cities and townships within the county. This initiative was funded through a state grant. The plan was recently approved by the Hennepin County Board of Commissioners. The next step is for each city and township within the county to adopt the plan. In my capacity as Director of Emergency Management for the cities served by our police department, in conjunction with my representation of these same four cities on the Lake Minnetonka Regional Emergency Preparedness Planning and Review Committee, I recommend that the Hennepin County Multi- Jurisdictional All- Hazards Mitigation Plan be adopted. I have attached a copy of a sample resolution that each city can adapt to its own format. I have also provided copies of the previous resolutions passed by the member cities. In addition, I have provided a copy of the executive summary that is included in the plan. The plan itself is hundreds of pages, so as a matter of convenience it will be distributed to each city on a CD. The timetable is short for adopting the plan, so each city needs to consider approving the resolution at a council meeting this month. I have been asked by Hennepin County Emergency Preparedness to have all the city resolutions forwarded to them on or before January 31, 2011. Cc: Member Cities (Excelsior, Greenwood, Shorewood and Tonka Bay) CITY OF SHOREWOOD RESOLUTION NO. It- ADOPTION OF THE HENNEPIN COUNTY ALL - HAZARD MITIGATION PLAN WHEREAS, the City of Shorewood and South Lake Minnetonka Police Department has participated in the Hennepin County hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a multi - jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Hennepin County Plan includes a risk assessment including past hazards, hazards that threaten the county, an estimate of structures at risk, a general description of land uses and development trends; and WHEREAS, the Hennepin County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Hennepin County Plan includes a maintenance or implementation process including plan updates, integration of plan into other planning documents and how the county will maintain city and public participation and coordination; and WHEREAS, the Plan has been shared with Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the County All- Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi - jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan NOW, THEREFORE BE IT RESOLVED that the City of Shorewood supports the hazard mitigation planning effort and wishes to adopt the Hennepin County All- Hazard Mitigation Plan. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of January, 2011. ATTEST: Christine Liz&, Mayor Brian Heck, City Administrator /Clerk w P . D 1 Z N y rF OQ n Mitigation Introduction 1.1 Executive Summary Mission: To identify measures that tivill prevent loss of life and damage to property N hile redue- ing fitture risks in Hennepin Couno). 1.1.1 About the Plan The Hennepin County Multi - Jurisdictional All- Hazards Mitigation Plan is a guide for all com- munities that have participated in the preparation of this plan. The municipalities that partici- pated in the development of this plan include: Bloomington, Brooklyn Center, Brooklyn Park, Champlin, Corcoran, Crystal, Dayton, Deephaven, Eden Prairie, Edina, Excelsior, Golden Val- ley, Greenfield, Greenwood, Hanover, Hopkins, Independence, Long Lake, Loretto, Maple Grove, Maple Plain, Medicine Lake, Medina, Minneapolis, Minnetonka, Minnetonka Beach, Minnetrista, Mound, New Hope, Orono, Osseo, Plymouth, Richfield, Robbinsdale, Rogers, Shorewood, Spring Park, St. Anthony, St. Bonifacius, St. Louis Park, Tonka Bay, Wayzata and Woodland. The plan fulfills the requirements of the Federal Disaster Mitigation Act (DMA 2000) as administered by the Minnesota Department of Homeland Security and Emergency Management (HSEM) and the Federal Emergency Management Agency (FEMA). 1.1.2 Scope The scope of the Hennepin County Multi- Jurisdictional All- Hazards Mitigation Plan is the mu- nicipalities and unincorporated areas within Hennepin County. The plan addressed all hazards deemed to threaten property and persons within the county. Both short and long -term mitiga- tion strategies are addressed, implementation tasks assigned, and funding alternatives identified. 1.1.3 Authority Section 409 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93 -288, as amended), Title 44 CFR, as amended by Section 102 of the Disaster Mitigation Act of 2000, provides the framework for state and local governments to evaluate and mitigate all natural hazards as a condition for receiving Federal disaster assistance. A major requirement of the law is the development of a local natural hazard mitigation plan. 1.1.4 Funding The Minnesota Department of Homeland Security and Emergency Management awarded a $109,875 Pre - Disaster Mitigation Grant to Hennepin County for the preparation of this plan in November of 2009. 1.1.5 Purpose Hazard mitigation is any action taken to permanently reduce or eliminate long -term risks to people and their property from the effects of hazards. Natural hazards come in many forms in- cluding: tornadoes, floods, severe storms, drought, earthquakes, winter storms, or dam failures resulting from natural disaster crises. Communities can take steps to prepare and implement mitigation techniques for almost any type of hazard that may threaten its citizens, businesses Page 3 Ili Introduction and institutions. Hazard mitigation plans can identify a range of structural approaches to lower the costs of fu- ture disasters by meeting the unique needs of the community. For example, structural mitiga- tion projects could include the design of new buildings, roads, dams, and other infrastructure and the strengthening and retrofitting of old struc- tures. Mitigation strategies can also involve non- structural initiatives, such as educational programs to inform the community about the risks the public and its property faces in order to encourage them to purchase flood insurance or educate themselves on severe weather awareness. Non - structural mitiga- tion programs can also include developing and en- forcing regulations to prevent construction in haz- ard areas, or to ensure that development that does occur will be resistant to the hazards threatening the area. 9001 ft WnX" !'sbm w�eor re Elevating electrical boxes is a form of a Non- structural mitigation measures. Mitigation programs and projects serve to lessen a community's vulnerability to the hardships and costs of disasters. The implementation of mitigation programs is a key component to achieving a sustainable community, on in which the economic and social needs of people, businesses, and institutions coexists with natu- ral environment constraints and are protected from the disruptions and impacts of emergencies and disasters. Hazard mitigation planning must be closely coordinated with a community's overall planning and development efforts. The most effective way for a community to ini- tiate this objective is through a comprehensive local mitigation plan- ning program, as presented here. Comprehensive planning can pro- vide Hennepin County citizens a safe, health and prosperous place in which to live and work. The purpose of the Hennepin County Multi- Jurisdictional All- Hazards Mitigation Plan is to develop a unified approach among its local gov- Windstorm Mitigation ernment for dealing with identified natural hazards and hazard man- Manual is an example of a agement problems. The process followed a methodology prescribed source for structural miti- by FEMA. It began with the formation of a Mitigation Planning gation measures Team comprised of Ivey County, city, and stakeholder representatives. The planning process examined the recorded history of losses from natural hazards, and analyzed fixture risks posed to the county by these hazards. Hennepin County is vulnerable to several natural hazards that are identified, profiled, and ana- lyzed in the plan. The plan puts forth several mitigation goals and objectives that are based on the results of the risk assessment. To meet identified goals and objectives, the plan also in- cludes specific recommendations for actions that can mitigate future disaster losses. This plan Page 4 Milluanon Plan Introducti ®n has been formally adopted by each participating entity and is required to be updated a minimum of every five years. This plan serves as a guide for local governments in their ongoing efforts to reduce vulnerabil- ity to the impacts produced by natural hazards. Further, this plan seeks to accomplish the fol- lowing additional purposes: • Establish an ongoing natural hazard mitigation program; • Identify and assess the natural hazards that pose a threat to life and property; • Evaluate additional mitigation measures that should be undertaken; and; • Outline procedures for monitoring the implementation of mitigation strategies. Page 5 CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 14, 2010 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Norman convened the meeting at 7:02pm A. Roll Call Present: Chair Norman; Commissioners Trent, City council liaison Bailey; Park Cooi Absent: Commissioners Robb, Gaidos, B. Review Agenda Edmondson moved, Trent seconded, appro 2. APPROVAL OF MINUTES A. Park Commission Meetin Quinlan moved, Trent seconded, approving presented. Motion passed 4/0. 3. MATTERS FROM THE FLOOR the Agenda as submitted. Motion passed 4/0. her 9, 2010 of November 9, 2010, as There were none. 4. REPORTS A. Report on City Council Meeting Bailey reported that there was nothing discussed with regard to parks. B. Update on Work Program Anderson commended the Commission on a job well done this year in accomplishing the tasks on their work program. She pointed out that the only item really left to accomplish in the spring would be the drinking fountain at the Skate Park, which had been delayed due to the contractor's inability to obtain the parts prior to inclement weather. She indicated that public works would be ordering the parts for spring. Anderson stated that 2011 work program will be reviewed in January, and while it will contain a lighter docket, it would include continued work on infrastructure, grants, and programming. PARK COMMISSION MINUTES TUESDAY, DECEMBER 14, 2010 PAGE 2 OF 3 Chair Norman applauded the Commission for accomplishing more in the past year than it had with regard to infrastructure in the entire time he'd been a member of the Commission. He thanked Council too for empowering the Commission to do so. Bailey gave kudos to the Commission for seizing the opportunity to accomplish many things and execute the plans they'd been discussing for several years. Bailey acknowledged that, while capital contributions by the Council will likely remain at their current levels, the Commission should continue to prioritize their capital improvement program and 'keep their eye on the ball' to accomplish their vision. Trent stated that it is good to look back and applaud the collab the Commission in creating a plan or vision which can now be staff continue to proactively search out grants and build progra Coordinator Anderson for doing an excellent job in building an Commission and staff. He felt Anderson had succeeded in facili via her unbelievable attention to detail and always coming to m seeked. He felt there was an unbelievable difference in the level Anderson as Park Coordinator. Edmondson concurred, commending collaborating with various staff to ac, streamlining Gals: set forth Bailey echoed the Commission's comments. Anderson thanked the Commission for the kind v and support of staff such as Secretary Grout, Joe Department. tine effort of both staff, the Council and awed thru to fruition. He suggested He specifically complimented en line of communication between the ng the Commission's accomplishments ings with the answers the Commission service the Commission received having iunication process and ommission. and noted that she too, relied on the contributions 'idak, Julie Moore, and the Public Works Anderson pointed out that the $104,,000 grant help put the Park budget back in check. had been received from Hennepin County which will Chair Norman suggested the Commission make an effort to partner with the Parks Foundation in 2011 and investigate how the Park Dedication fees impacted the 2010 budget or that of the upcoming 2011 budget. C. Report on Arctic Fever — Park Commission Chair, Jeremy Norman Chair Norman shared a'few new activities slated for Arctic Fever, including the Tea Party, Balloon launch, and Ski -Jor race. He noted that the Pond Hockey tournament was scheduled for the following two weekends after Arctic Fever. Edmondson mentioned that the sliding hill at Freeman Park is in awesome shape for the upcoming winter festival. D. Update on Summer Activities PARK COMMISSION MINUTES TUESDAY, DECEMBER 14, 2010 PAGE 3 OF 3 Anderson reported that staff had been working with MCE on developing some summer Drama camps and activities. She stated that she had been coordinating events for National Poetry Month in April with the Minnetonka High School, Middle School, and elementary Schools featuring a Poetry Slam, open mics, workshops and speakers during the month for the Southshore Center. In addition, Anderson explained that it is her intent that the poetry and drama would continue via `Poetry & Picnics' in the Parks over the summer if the Commission supported the idea. The Commissioners urged her to continue to coordinate these events and report back. Edmondson interjected that he had many contacts within the drama field that he has been tapping for ideas and would report back. Chair Norman suggested staff visit with Planning providing programming for the residents of the L there was some small parcel of city land that coul Anderson said she would investigate but noted that the Cit successful programs that the Island residents„ participate in Chair Norman urged the Commissioners to be i our success in 2011. 5. DETERMINE LIAISON FOR CITY AND FEBRUARY January 10th - January 24th - February 14 6. NEW There was no 7. ADJ( UNCIL about the possibility of k space. He asked whe once in awhile. has several parks and for new ideas to expand TINGS FOR JANUARY Edmondson moved, Quinlan seconded, adjourning the December 14, 2010, Park Commission Meeting at 7:32pm. Motion passed 4/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder COUNCIL ACTION FORM Department Engineering Council Meeting 1/10/11 Item Number: 9A From: James Landini, P.E. Item Description: Accepting Low Quote & Awarding Contract for Storm Maintenance Background / Previous Action The storm sewer outlet located near 5750 Covington Road has sediment deposits built up to restrict the function of the storm sewer on Covington Road and Old Market Road. The quantity of sediment has been estimated and the sediment tested for contaminants. An excerpt from the report from the sediment testing is attached for your acceptance; the full report is available as requested. To summarize the sediment analysis, the soils are contaminated and need to be treated as MPCA dredge management level 3 for PAH's. This means the material needs to disposed of at an MPCA permitted landfill. Staff assembled and distributed to ten excavation contractors a plan and specifications to receive quotes for maintaining the outlet structure. Seven quotes were opened for the 2010 Silver Lake Storm Outlet Maintenance on January 5, 2011. The low quoter is Parrott Contracting, Inc. in the amount of $30,308.00. This project will be funded by the Stormwater Management Fund which has $40,000 budgeted for this work in 2011. Parrott Contracting, Inc. has a long history of successful projects with the City of Shorewood. Options 1. Accept the sediment analysis report, and; a. Direct staff to work with Parrott Contracting, Inc. b. Direct staff to requote the project, resulting in a later completion date. c. Do nothing. Leaves the storm outlet in poor condition. Staff Recommendation Staff recommends the soils report be accepted and a contract for the 2010 Silver Lake Storm Outlet Maintenance be awarded to Parrott Contracting, Inc. in a not to exceed amount of $40,000.00. Council Action: ANIERICA�N ENGINEER:NG J anuary 1 1, 201 Mr. James Landini, P.E. City of Shorewood 5755 Country Club Road Shorewood, MN 55331 RE: Dredge Material Assessment Report Covington Road Stormwater Outlet Structure Shorewood, Minnesota AET Project No, 03-03920 Dear Mr. Landini: CONSULTANTS * ENVIRONIAEINT AL * GEOTECHNIGA- MATERIALS FORENSICS -American Engineering Testing, ]no, has prqpared this report for the above-referenced project in Shorewood, Minnesota. This report presents our results of laboratory testing on two soil samples recovered from two cores located between Silver Lake and the Covington Road Stormwater Outlet Structure, Based on the analytical results for carcinogenic polycyclic aromatic hydrocarbons, the sediment samples we tested are classified as Dredge Management Level 3 ) (DML 3) according to Minnesota Pollution Control Agency's dredge manual dated Time 2009. According to this manual, DML 3 sedirrients must be treated or disposed in a landfill that has an WCA-approved industrial waste management plan. Details of our site exploration, along with additional analytical results to aid in waste profiling for landfill disposal, are presented in our report. We appreciate the opportunity to assist you on this project. If you have questions regarding the information in this report, or if we can be of additional service, please call sincerely, Americaii Engineering Testing, Inc, `X 1�14 Richard W. Penrdngs, a Senior Environmental Engineer Phone: (651) 789-4649 Entail: rpe phnnn 651 HO ° P� 'A l nd H"M 11 City of Shorewood Quote Tabulation Silver Lake Dredging City Project No. 10 -18 Quotes Opened:January 5, 2011, 10:00 A.M. City of Shorewood Engineer: James Landini No Quoter, Quote 1 Kuske $47,785.00 2 Parrott $30,308.00 3 Frattalone $33,724.25 4 Midwest Asphalt $39,115.00 5 Krueger $35,340.00 6 Veit $33,630.50 7 Matt Bullock Contr $37,482.00 8 9 10 11 12 13 14 15 COUNCIL ACTION FORM Department Council Meeting Item Number Administration January 10, 2011 10-A From: Brian Heck, City Administrator Item — City Legal Services Description /Background /Previous Action The City Council moved at the Monday, January 03, 2011 meeting to work out an agreement for legal services with Mr. Tim Keane, attorney with Malkerson, Gunn, and Martin, LLC. The current agreement with Kennedy and Graven, Chartered provides the following legal services covered under the base retainer - attendance at council and commission meetings including special meetings as needed; general advice relating to personnel; phone calls and meetings with staff; review and provide advice on ordinances, resolutions, and correspondence; review council agendas and minutes as needed; review and comment on municipal contracts such as contracts for public improvements, joint powers, construction, purchase of equipment, etc.; provide legal opinions on open meeting law, parliamentary procedure, new legislation affecting municipal operations, etc.; assist the city with code enforcement; review certificates of insurance, performance bonds, and other legal documents related to contracting; review and comment on permits and documents for easements, ROW vacation or acquisition, development agreements, subdivision or zoning code violations, and conditional use permits or violations. The current retainer is $1,500. Hourly rates are applied to special matters related to personnel, litigation, including code enforcement matters ending up in court, coordinating with LMCIT assigned attorney's, defending the city in cases involving uninsured claims, human rights, condemnations, etc. The hourly rate charged by Kennedy and Graven varies from $145 - $165 based on the attorney assigned. The draft agreement for Mr. Keane's service as City Attorney is attached. The retainer for providing similar services at the current agreement is $1,850 per month. Non - retainer work is bill at a rate between $155 - $185 per hour depending on the level of the attorney dealing with the case. The 2011 budget for civil services is $47,500. Council Action: TIMOTHY J. KEANE 612 - 455 -6633 DIRECT TIM. KEANE L(MGMLLP.COM January 6, 2011 Mayor Christine Lizee and Members of the City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 -8926 Re: Agreement for Municipal Legal Services Dear Mayor Lizee and City Council Members: On behalf of Malkerson Gunn Martin LLP (the "Firm "), I am pleased to submit this proposed Agreement for Municipal Legal Services to the City of Shorewood (the "City). This letter is intended to serve as a memorandum of understanding concerning the scope of legal services to be provided by the Firm to the City and the fees which will be charged for such services. 1. The City appoints the Firm as city attorney, with Tim Keane acting as city attorney with respect to the services described in this letter. Tim will be backed up and assisted as necessary by Rod Krass. Rod has over 40 years cumulative service as the civil attorney for the Cities of Shakopee, Savage and Jordan. 2. The city attorney agrees to perform all usual and customary civil legal services for the City as follows: a) Work within monthly retainer Routine legal work shall be provided under a monthly retainer, including attendance at regular and special council meetings; day -to -day telephone /e -mail consultations with City staff, drafting and review of routine ordinances, resolutions and correspondence; advising the City Council, City Administrator and staff on routine legal matters; advice on parliamentary procedure; review of routine municipal contracts, including contracts for public improvements, performance bonds, certificates of insurance, construction and purchase of equipment; routine advice on matters related to enforcement of the building, housing and zoning codes; legal briefings regarding new or proposed legislation affecting municipal operations and activities; advice on open meeting and data practices /privacy matters; and routine advice on {138890.DOC- 1/4/20111 Mayor Christine Lizee and Members of the City Council January 6, 2011 Page 2 municipal employment matters. Compensation for the retainer in 2011 shall be $1,850.00 per month b) Non- retainer work Legal work of a non - routine nature not covered by the retainer shall be compensated at an hourly rate. We will do our best to anticipate these projects, circumstances or disputes that fall outside the monthly retainer and provide advice of opening a new matter. Work outside of the retainer shall include: (1) litigation matters, including actions, suits, or proceedings in all courts and before any administrative boards, tribunals, arbitrators, or hearing officers; (2) real estate matters, including land acquisition by negotiated purchase or eminent domain and advice concerning environmental law issues; (3) matters involving utilities or telecommunications regulation; and (4) other matters determined not to be "routine legal work." Work of a non - routine nature shall be billed at an hourly rate of $185 for shareholder level attorneys with 10+ years experience; $175 for midlevel shareholder attorneys; $155 for associate level attorneys; and $140 for paralegals and law clerks in 2011. c) Development Work The development rate will apply to the negotiation and preparation of development, subdivision and related agreements and representation of the City or Economic Development Authority with respect to economic development or redevelopment matters for identified projects. This is work that is customarily billed through the city to an outside entity or third party for reimbursement. This work shall be billed at an hourly rate of $220 for senior attorneys; $195 for midlevel shareholder attorneys; $165 for associate attorneys; and $150 for paralegals and law clerks in 2011. The hourly rate is billed for all services provided to the City, including phone calls, intraoffice conferences, client conferences, legal research, etc. Travel time and mileage are charged based on the shorter of the two alternatives: travel time and mileage from the Minneapolis office; or travel time and mileage from the point of departure, if different from the Minneapolis office (e.g., the attorney's home or another client's office). Hourly rates shall be adjusted annually by letter supplement. The amount of the retainer and the volume of work performed thereunder shall be reviewed and adjusted at the time of adjustment of the hourly rates. 3. The Firm shall also be reimbursed for any costs and disbursements which it incurs in connection with providing any of the services described in paragraph 2 of this letter. Reimbursable costs and disbursements shall be actual costs without a {138890.DOC- 1/4/20111 Mayor Christine Lizee and Members of the City Council January 6, 2011 Page 3 mark -up and shall not include charges for secretarial or word processing services. Costs and expenses advanced by the Firm for the benefit of the City, including filing fees, process service fees, court reporter fees, courier fees, postage and computer research charges shall be billed. The firm does not charge for day -to- day photocopy expenses, although larger copy projects are reimbursed at firm cost. Billings by the Firm to the City for services, costs and disbursements shall be made monthly. The billing statement shall be of sufficient detail to adequately inform the City concerning the tasks performed, the attorney performing them, the time spent on each such task and the nature and the extent of costs and disbursements. The statement shall also show the total time spent and the fees. 4. It is the intention of the parties that Tim Keane will perform, supervise and be responsible to the City for the legal services herein agreed upon, except in the case of extraordinary circumstances involving disability, unavoidable conflict or other good and substantial reasons. Other Firm attorneys may from time -to -time be directed to perform services described in this letter under the supervision of Tim Keane. 5. The Firm agrees that it will not undertake the representation of any person or other entity during its appointment as City Attorney in instances where such representation may create a potential conflict of interest, unless: a) The Firm reasonably believes the representation will not adversely affect its relationship with the City; and b) The City and such other person or entity has consented after consultation. 6. The Firm agrees that it will not, during its appointment as city attorney, undertake representation of any elected official of the City in connection with any personal legal matter of such person, and will not during such appointment, absent the consent of the City Council, undertake the representation of any other employee of the City. 7. The provisions of this letter shall be deemed to be automatically extended from year -to -year or extended with such modifications or adjustments as the City and the Firm may agree from time to time. MALKERSON GUNN MARTIN LLP Dated: 2011 IM Timothy J. Keane {138890.DOC- 1/4/20111 Mayor Christine Lizee and Members of the City Council January 6, 2011 Page 4 Dated: .2011 Dated: 2011 cc: Kathleen M. Martin, Esq. Managing Partner CITY OF SHOREWOOD IM Christine Lizee, Mayor 0 Brian Heck, City Administrator {138890.DOC- 1/4/20111 COUNCIL ACTION FORM Department Council Meeting Item Number Administration January 10, 2011 10- B From: Brian Heck, City Administrator Item — City Trails Description /Background /Previous Action Several years ago, the Park Commission produced a trail plan for the City. The plan anticipated interconnecting all the City parks and incorporating the LRT in the plan as well. One of the items on the park CIP for 2011 is to consider extending an off road pathway from the LRT south to the sidewalk that leads to the Tonka Bay Mall to improve safety and access to the LRT and connect the mall to the LRT. In conversations with Mayor Lizee, Council member Hotvet, and Planning Commissioner Pat Arnst, the issue of off road pathways or a trail system has been raised, especially along Smithtown lane west of the elementary school. The residents on Galpin Lake Road south of Highway 7 sent a note to staff requesting consideration of a trial connecting their neighborhood to the LRT in Excelsior. Finally, the update to the park master plan conducted by TKDA provides conceptual trails in most of the parks. There are several challenges to constructing pathways along the road; however, there are many positive outcomes as well, most importantly safety. Staff is proposing the Council establish a trail planning committee consisting of at least the following: 2 council members, 2 planning commissioners, and 2 park commissioners. Staff recommends Planner Brad Nielsen be the "project manager" and provide assistance and support to the group. Options 1. Accept the proposal offered by staff for a trail planning committee; 2. Deny the proposal offered by staff; 3. Amend the proposal; 4. Refer to park and /or planning commission for input and recommendation; Recommended Action Staff recommends council approve the creation of the trail planning committee; appoint council representatives; request Park and Planning appoint representatives; and direct staff to prepare arrange for the initial meeting. Council Action: COUNCIL ACTION FORM Department Council Meeting Item Number Administration January 10, 2011 10 -C From: Brian Heck, City Administrator Item — Appointments to Boards and Commissions Description /Background /Previous Action: The task of appointing members to the Planning Commission and Park Commission is underway. Staff advertised in the past few newsletters and posted information on -line encouraging residents to volunteer to serve. Staff posted another notice on the city's facebook page announcing vacancies on both of these commissions. In the past, the Council accepted letters of interest from residents (including those on the commission whose term is up) and invited them to interview in February and the appointment was made so the individuals could begin their term for the first meeting in March. Park Commission: the two commissioners with expiring terms both indicated a desire to remain on the commission — Jeremy Norman and Steve Quinlin. Susan Giados, who was appointed last year, resigned and has two years left on her term. We have not received any letters of interest to serve on this commission as of yet. Planning Commission: both commissioners whose term expired decided not to pursue another term. Thus, there are two vacancies on the planning commission. We received one letter of interest for this commission. Filling seats on the Planning Commission is a bit more straight forward as there are no incumbents to consider in the process. Council can proceed with interviewing interested residents before a meeting in February as usual. The Park Commission process includes two incumbents. The question staff has is if the Council wants to interview the two incumbents or consider their appointment and seek to fill the vacant seat only. At this time, we do not have any letters of interest to serve on this Commission as of yet. Options: there are a few ways the Council can approach the Park Commission appointment, the council can: 1) Appoint the two incumbent park commissioners without including them in the interview process; 2) Include the two incumbents in the process (current practice); or 3) Choose not to appoint the two incumbents; Council Action: The important component here is to find residents who are interested in volunteering their time on one of these commissions. Recommendation: Staff does not have a specific recommendation regarding whom to appoint. Staff does suggest that if the desire of Council is to consider the reappointment of the incumbent commissioner, to simply reappoint them without having them participate in the interview process. COUNCIL ACTION FORM Department Council Meeting Item Number Administration January 10, 2011 10- D From: Brian Heck, City Administrator Item — Council / Staff Retreat Description /Background /Previous Action During the 2010 budget process, staff worked with Council to revise the mission statement and develop goals for 2010 and attempted to prioritize these goals. The goal setting process did not occur during the 2011 budget process for a variety of reasons, one being the departure of the Finance Director. In considering a work plan for 2011, it occurred to me that one thing the City has not done in many years was to conduct a professionally facilitated retreat for council and staff. I thought that this year would be an ideal year for such a program as the city has two new council members and newer staff as well as some long term staff. Working with a professional facilitator to assist in establishing a process for the identification of objectives and goals is something many cities due. This process takes the pressure off council and staff be introducing a neutral third party who can keep the group focused on the task. The facilitator can also help staff and council identify their roles as it relates to implementation. My thought is to have a one day program at the SouthShore Community Center. The council set aside approximately $36,000 to use toward this process in the 2011 budget. Options 1. Authorize staff to prepare a request for proposal (RFP) for this service; the RFP process takes about two months and possibly longer based on the manner of selection e.g. interviews, etc. 2. Direct staff to contact three or four consultants to obtain quotes for the service; there are a few noteworthy consultants who perform this service and who work exclusively with cities. This process is a faster and produces similar results as a formal RFP process. 3. Do nothing; 4. Direct staff to establish goal setting sessions with council without the use of a facilitator; the process used in 2009 didn't work as efficiently as planned, took several work sessions, and did not produce, in my view, a quality outcome. Recommended Action Staff recommends the Council approve holding a Council / staff retreat and direct staff to contact three or four consultants, and work out a date to hold the event. Council Action: Hennepin County Memo To: Brian Heck, Shorewood City Clerk #11.A.1 From: Tamara Doolittle and Rob Winge, Principal Appraisers Date: December 23, 2010 Re: 2011 Open Book Meeting Dates Monday Mav 2 5 — 7:00 Day of the Week Date and Time Your city has opted for an Open Book meeting in place of a Local Board of Appeal and Equalization meeting. After reviewing previous meeting days and your suggestions from last year, the above date was selected. I sincerely hope that it is agreeable with your city. Please confirm the date as set out above or if you wish to change the date, call us with your alternative date by January 1.8, so that our valuation notices can be prepared on time. If you have any questions please feel free to call at (612) 348 -3046. Your early completion and return of the attached tear off strip will be appreciated. Please return to JoDee Schinkel, A -2103 Government Center, Minneapolis, MN 55487 or fax to our office 612 348 -8751. CONFIRMATION Municipality: Date: Time: Place: For selecting meeting dates in future years, the following information will be helpful COUNCIL ACTION FORM Department Council Meeting Item Number Public Works January 10, 2011 11 From: Larry Brown, Director of Public Works Date: January 6, 2011 Description: Update Regarding Arctic Fever Background On January 15 2011, the Cities of Shorewood, Excelsior, and Tonka Bay will once again be hosting the Arctic Fever Event. This year some of the specific activities that have been planned are increasing in size and logistics. Staff felt that it was prudent to keep the City Council and Commissions up to date with a few of the features of the event. Skijoring Last year was the first year that Skijoring was put into play as one of the activities at Freeman Park. For those who may not be familiar with the sport, a photo has been included that depicts the sport well. This sport combines the activities of dog sledding with cross country skiing. This event received positive response from attendees last year. This year, the event has been expanded. The Midwest Skijoring Club is sponsoring a race between Freeman Park in Shorewood to Manitou Park in Tonka Bay, with the Light Rail Regional Trail (LRT) as the connecting route. The logistics for this event are a bit more involved than the other events, and will be the focus of this update. There are several features that are significant that will be described in further detail below. Entrances and Exits to Freeman and Manitou Parks Public Works Staff, Arctic Fever Committee Members, and Midwest Skijor Club Representatives met to review the proposed route for the race. The race will commence at Freeman Park, and Council Action: Z will use the LRT to arrive Manitou Park. Skijorers will complete a loop at Manitou Park and return the same way they came, back to Freeman Park. A map of the route is shown in Attachment 1. Public Works will be constructing an entrance and exit from Freeman Park to the LRT. These will be packed snow ramps connecting the trail /soccer fields to the LRT. The City of Tonka Bay will be performing similar tasks in Manitou Park, to complete the loop. Light Rail Regional Trail (LRT) Staff is working with various agencies to determine a feasible method to construct an adequate base of snow for the Skijorers. The initial request by the skijor club was a 20 foot wide path through the parks and the LRT. This would allow for two Skijorers to pass in opposite directions and to have another lane to perform passing by a third opponent. As many of the Council and Commissioners are aware, the width of the surface of the LRT is only 12 feet. Thus, a 20 foot width is not feasible. While less than optimum, representatives of the skijor team have said that they will work with what they can get. They will have to advise Skijorers to use caution when approaching one another, in either direction. While this appears adequate for the race, challenges remain and are being worked on regarding construction of an adequate snow base the full width of the trail. Ideally, there would be approximately 4 inches of groomed and packed snow the entire width of the 12 foot LRT surface. Staff has been in contact with Three Rivers Park District, to inquire if a snow groomer would be available from Three Rivers, for construction of this base. Three Rivers is still considering the request. If the answer from Three Rivers returns as a "No" with regard to using their groomer, staff may have to consider hauling in snow by trucks and using a snowmobile to pack the path, as any ATV's that are available leave ruts that are too deep, even with dragging a groomer behind. Issues of using a snowmobile in the parks and the LRT is also of significant concern, in light of the City's ordinance regarding such use. Staff is still investigating this, to determine the feasibility of using these types of machines. Certainly, any feedback the City Council may have on this is appreciated. 3 Roadway Crossings The route of the race along the LRT crosses Wedgewood Drive and Smithtown Road. Considerable discussion and planning has been put into managing both traffic and the crossings of the racers. At this point, it has been suggested that a snow of adequate depth will be trucked in and spread across the road, at the trail crossing, the day of the race. A minimum of four attendants will serve at each intersection as crossing guards, traffic managers and to rake out the path for skijorers when vehicles cross. A radio will be present at both locations and will be in contact with event managers to insure that good communication is maintained. Attendants will be wearing traffic vests. Barricades will also be placed along these crossings to narrow the traffic crossings, thereby slowing motorists down to a narrowed gate. Snow would be removed from the crossings, once the event was completed. Certainly, this event has taken a considerable amount of planning, and is still being finalized. And, there will also be impacts in preparation of the event. Specifically, the base for the LRT will have to be constructed approximately one week in advance of the event. This is going to make walking or use of the trail prior to the vent more of a challenge along the LRT, versus the plowed path that is there now. Staff is also working on a communications plan to inform trail users of the impact. The path will also be plowed to the current condition the day following the event. And, as mentioned above, on race day, there will be inconvenience to motorists, at the crossings. Hopefully, if properly managed, this should be minor. Staff will present the proposed plan during Monday's City Council meeting for review and feedback the Council may have on the event or the impacts. ATTACHMENT 1 MAPS N MANITOU PARK CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING January 10 — 7:00 P.M. PUBLIC SIGN -IN SHEET For the record, please print your name and address below. Thank you. Name Address in