02-28-11 Reg Mtg Agenda C. B. A.
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, FEBRUARY 28, 2011 7:00 P.M.
AGENDA
Attachments
1. CONVENE CITY COUNCIL MEETING
A. Roll Call Mayor Lizée ___
Hotvet ___
Siakel ___
Woodruff ___
Zerby ___
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, February 14, 2011 Minutes
B. City Council Regular Meeting Minutes, February 14, 2011 Minutes
3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal
from Consent Agenda
A. Approval of the Verified Claims List Claims List
4. MATTERS FROM THE FLOOR
(No Council action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. 2010 Recycling Program Update by Rich Hirstein, Allied Waste
7. PARKS - Report by Representative
A. Parks Entry Signs Administrator’s CAF
8. PLANNING - Report by Representative
A. Zoning Code Amendment – Side Yard Setbacks Abutting Fire Lanes Planning Director’s
CAF, Draft ordinance
CITY COUNCIL REGULAR MEETING AGENDA – February 28, 2011
Page 2 of 2
Attachments
9. ENGINEERING/PUBLIC WORKS
A. Silver Lake Outlet Land Acquisition Negotiations Engineer’s CAF,
Resolution
10. GENERAL/NEW BUSINESS
A. Park Commission Appointments Administrator’s CAF
B. Southshore Community Center Boulevard Sign Administrator’s CAF
C. Carver County Open Fiber initiative Administrator’s CAF
D. Stop Sign Placement Policy Administrator’s CAF
E. Southshore Community Center Seating Administrator’s CAF
11. OLD BUSINESS
A. Curbside Pickup Administrator’s CAF
B. Public Safety Facility Financing Surplus Administrator’s CAF
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. December 2010 Budget Report Finance Director’s
memorandum
B. Mayor and City Council
13. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, 28 February, 2011
7:00 p.m.
A 5:15 P.M. Council Special Meeting is scheduled this evening for Park Comm. Interviews.
A 6:30 P.M. Council Work Session is scheduled this evening.
Agenda Item #3A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #6A: Municipal Services Manager, Rich Hirstein, of Allied Waste Services,
will provide a report on the 2010 Recycling Program.
Agenda Item #7A: This is the purchase and installation of park entrance signs for Freeman,
Manor, Cathcart, and Silverwood Parks, the Freeman Trail and the Southshore
Community (Skate) park.
Agenda Item #8A: Staff and the Planning Commission have recommended an amendment to
the Zoning Code that reduces the side yard setback requirement for lots abutting fire
lanes. In essence, the fire lanes are treated as lots instead of street rights-of-way for
purposes of determining the side yard setback for lots abutting them. A draft code
amendment is included in your packet for your consideration.
Agenda Item #9A: Part of the Silver Lake storm sewer outlet project is improve the storm
system. Staff recommends Council authorize staff to negotiate acquiring land for storm
sewer improvements at 5750 Covington Road.
Agenda Item #10A: Earlier this evening, Council interviewed four candidates for consideration
of appointment to fill three seats on the Park Commission. One opening is to fill the term
vacated by Susanne Gaidos, March 1, 2011-February 28, 2013. Two openings are for the
term March 1, 2011 - February 28, 2014. Council may determine, by resolution, which
candidates are appointed.
Agenda Item #10B: This is the purchase and installation of a monument sign with a digital
message display for the Southshore Community Center.
Agenda Item #10C: Consideration of working with Carver County to connect to the Carver
County Open Fiber Initiative.
Agenda Item #10D: Council is asked to review the current policy regarding the placement of
stop signs.
Executive Summary – City Council Meeting of February 28, 2011
Page 2 of 2
Agenda Item #10E: This is the purchase of 15 chairs for the Southshore Community Center for
corporate rental meetings.
Agenda Item #11A: Discussion on re-establishing the curbside pickup program as part of
Spring Clean-up day.
Agenda Item #11B: Council is asked to determine what to do with the excess funds in the
South Lake Public Safety Facility bond fund.
Agenda Item #12A.1: This is the December 2010 updated monthly budget report.
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL SPECIAL MEETING CONFERENCE ROOM
MONDAY, FEBRUARY 14, 2011 5:45 P.M.
MINUTES
1. CONVENE SPECIAL CITY COUNCIL MEETING
Acting Mayor Zerby called the meeting to order at 5:46 P.M.
A. Roll Call
Present. Acting Mayor Zerby; Councilmembers Hotvet, Siakel, and Woodruff; and City
Administrator Heck
Absent: Mayor Lizée
B. Review Agenda
Woodruff moved, Siakel seconded, approving the agenda as presented. Motion passed 4/0.
2. INTERVIEW CANDIDATES FOR APPOINTMENT TO THE PLANNING COMMISSION
The following candidates were interviewed for the consideration of appointment to the Planning
Commission.
A. Steve Charbonnet, 26155 Shorewood Oaks Drive 5:45 p.m.
B. Michael Garelick, 6060 Pond View Drive 6:00 p.m.
C. Dustin Maddy, 26005 Smithtown Lane 6:15 p.m.
D. Amy Berg, 5235 Shady Lane 6:30 p.m.
E. Kevin Fluegel, 6035 Galpin Lake Road 6:45 p.m.
3. ADJOURN
Siakel moved, Woodruff seconded, Adjourning the City Council Special Meeting of February 14, 2011, at
7:01 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Acting Mayor
Brian Heck, City Administrator/Clerk
#2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, FEBRUARY 14, 2011 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Acting Mayor Zerby called the meeting to order at 7:02 P.M.
A. Roll Call
Present. Acting Mayor Zerby; Councilmembers Hotvet, Siakel, and Woodruff; Attorney Keane;
City Administrator Heck; Finance Director DeJong; Planning Director Nielsen; Director
of Public Works Brown; and Engineer Landini
Absent: Mayor Lizée
B. Review Agenda
Woodruff moved, Siakel seconded, approving the agenda as presented. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes, January 24, 2011
Siakel moved, Woodruff seconded, Approving the City Council Work Session Minutes of January
24, 2011, as presented. Motion passed 4/0.
B. City Council Regular Meeting Minutes, January 24, 2011
Woodruff moved, Hotvet seconded, Approving the City Council Regular Meeting Minutes of
January 24, 2011, as presented. Motion passed 4/0.
C. Cities of Excelsior, Shorewood and Tonka Bay Work Session Minutes, January 31 ,
2011
Hotvet moved, Siakel seconded, Approving the Cities of Excelsior, Shorewood and Tonka Bay
Work Session Minutes of January 31, 2011 2010, as presented. Motion passed 3/0/1 with Woodruff
abstaining due to his absence at the meeting.
3. CONSENT AGENDA
Acting Mayor Zerby reviewed the items on the Consent Agenda.
Siakel moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolution Therein.
A. Approval of the Verified Claims List
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 2 of 8
B. Shorewood Yacht Club Conditional Use Permit Resolution
(This was moved to Item
10.B under General/New Business.)
C. Staff / Council Retreat
D. Lease – Purchase Agreement with Excelsior Fire District for Self Contained
Breathing Apparatus
Motion passed 4/0.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
None.
7. PARKS
Commissioner Trent reported on matters considered and actions taken at the February 8, 2011, Park
Commission meeting (as detailed in the minutes of that meeting).
8. PLANNING
No report was given because there had not been a Planning Commission meeting since the last City
Council regular meeting. The next meeting is scheduled for February 15, 2011.
A. Bill Mason Zoning Violation Appeal
Applicant: Bill Mason
Location: 27680 Island View Road
Director Nielsen explained the City received a resident complaint alleging that the property located at
27680 Island View Road and owned by Bill Mason had multiple docks on it. The complainant was aware
that the City’s Code limits the number of docks per lot to one. Staff worked with the Lake Minnetonka
Conservation District (LMCD) because there were some overlapping issues. One of the docks in question
was wider than what the LMCD allows. After meeting with the LMCD, the City issued a zoning violation
letter dated November 29, 2010, to Mr. Mason asking him to take down two of his three docks. He noted
that the last he knew the LMCD thought it had insufficient evidence to determine whether the wider dock
had been altered over the last several years and was therefore not taking any enforcement action.
Nielsen then explained that Mr. Mason has already agreed to take down one of his docks; the dock that
extends out into the main body of the lake. Mr. Mason is appealing the order with respect to the other two
docks that are in the lagoon area. He noted that Mr. Mason has been given until June 1, 2011, to correct
the violation.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 3 of 8
Nielsen noted Mr. Mason is present and he asked him if he would like to address Council.
Bill Mason, 27680 Island View Road, stated he and his wife bought their property 17 years ago. He
referred to a picture to highlight the location of an old retaining wall which is made out of 10 by 10
treated landscape timbers. He stated after owning the property for about four years he noticed some of the
timbers were starting to decay. At that time he asked a former neighbor when the retaining wall was
installed, and the neighbor’s response was in the 1960s. He explained the retaining wall comes out around
the point of his property, down the lagoon and stops at the deck that Director Nielsen talked about. The
retaining wall goes under the deck and serves as erosion control for the end of the lagoon. The retaining
wall continues to the edge of his property. He noted he has not done anything to his property other than
plant some trees.
Mr. Mason noted one of the boathouses has a canopy on it and one does not. He explained he had put out
the dock on the lakeside for his son and his friends to use for waterskiing. He has continued to have the
dock out for neighborhood children to fish off of. Overtime there has been fewer and fewer children in his
neighborhood to use that dock. The past season no children came to fish off the dock so he decided that
he would take that dock out and not put it back in again. He noted that in the fall of 2010 he spoke to
Excelsior Fire District (EFD) Chief Gerber about donating the dock to the EFD for it to use for its fire
rescue boat. The EFD accepted the donation.
Mr. Mason stated he and Director Nielsen had discussed the possibility of reconfiguring his dock with the
two boathouses against the deck over the retaining wall. He explained this past weekend he measured the
items and area and he determined that reconfiguring things the way he and Brad had discussed would not
work. By putting things against the deck he would have 17 feet to get out of his 40-foot boathouse.
Connecting the deck and dock would not work. The width of the two boathouses is 38 feet. There is 11
feet on each side.
Mr. Mason explained the retaining wall (with the deck over part of it) is for erosion control purposes. The
dock is for boat dockage. He noted that the LMCD has pictures showing the deck going back to the
1970s. He stated the deck would qualify to be grandfathered in. He explained he is trying to find a way
that he can maintain the deck over the retaining wall.
Mr. Mason stated if you drive around Lake Minnetonka one will see that most property owners have
multiple boats as well as personal watercraft docked in front of their property with all of the watercraft
having their own docks. He commented it’s not difficult to find properties in the City with multiple docks.
Mr. Mason asked if the City’s Zoning Ordinance could be amended to allow for something such as this
through a conditional use permit. He noted he has spoken with Mayor Lizée about possibly considering
having an application for a second dock that would be fee driven. He asked if the current Ordinance fits
with how property owners use Lake Minnetonka. He stated from his vantage point one dock does not fit
the usage of the Lake.
Mr. Mason stated earlier in the day he has spoken with Director Nielsen about how the deck/retaining
wall could be maintained because it provides erosion control. He then stated thought they met the criteria
for a grandfathered status. He wants to find a way to make things work.
Councilmember Siakel thanked Mr. Mason for working with the City on this. She asked Mr. Mason how
wide the deck on top of the retaining wall is. Mr. Mason responded it’s 10 feet deep more of it goes over
land than water. He noted he replaced dry rot in the deck but never altered it. Siakel asked Mr. Mason if
he considered the platform over the retaining wall to be a deck, noting she wasn’t sure it should be called
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 4 of 8
a dock. Mr. Mason stated he does not consider the platform to be a dock. He explained it’s very low and
you couldn’t park a boat next to it because it’s so shallow. He noted it does have a definite purpose.
Acting Mayor Zerby stated the copy of a letter from the LMCD included in the meeting packet suggests
that if Mr. Mason can provide additional information to the LMCD proving that the deck/dock was there
before June 30, 1982, it should be entitled to the grandfather status. Mr. Mason stated he spoke with
LMCD Executive Director Nybeck who explained the LMCD had pictures showing the structure was in
its current location in the 1970s, and his former neighbor said it was there in the 1960s.
In response to a comment from Acting Mayor Zerby, Director Nielsen explained the grandfather status for
a dock is relative to the LMCD. The City’s rules are there can only be one dock per lot. Nielsen then
explained if the dock over the retaining wall were grandfathered in Mr. Mason could keep it but he could
not keep the other dock. Nielsen went on to explain that early on Staff suggested that maybe the dock
with the canopies on it could be reconfigured in such a way that it could be attached to the old wooden
dock therefore making it one dock. Nielsen noted that earlier in this discussion Mr. Mason indicated he
does not think that will work. He stated the two docks are not necessarily grandfathered in per the City’s
code. He noted the LMCD does not care how many docks Mr. Mason has; it does care about the width of
the old wooden platform.
Councilmember Siakel asked Director Nielsen what makes the platform over the retaining wall a dock
from the City’s perspective. Nielsen responded that per the City’s definition it’s a dock because it hangs
over the water and it’s used for docking purposes. Siakel asked Mr. Mason if it’s used for docking
purposes. Mr. Mason responded the complainant was the only person who used it to dock a boat; the
complainant’s guests used it for that purpose. Mr. Mason explained he considers a dock to be something
that can be removed. The structure being talked about can’t be removed annually.
Councilmember Siakel questioned if the old wooden structure is truly a dock. The structure is not used for
boats or recreation. She stated the dock should be issued grandfathered status because it was in place
before June 30, 1982.
Administrator Heck explained the City’s issue is specific to the number of docks. He stated per the City’s
definition a deck is attached to a house or some type of dwelling and a dock hangs out over the water. He
then stated Staff asked the LMCD if it considered the old wooden platform a dock or some type of
recreational structure. The LMCD related if the structure existed before the June 1982 date then its okay.
He explained that if the structure is a dock per the City’s definition then the restriction of one dock per lot
is valid and Mr. Mason has to decide which dock he wants to keep. He stated Mr. Mason’s point about
lake use having changed over time is valid. He then stated Council could direct Staff and the Planning
Commission to review the one-dock-per-lot restriction in the Zoning Ordinance and assess whether or not
it’s still relevant, or Council could just enforce the current restriction.
Director Nielsen noted that even though the City’s Ordinance has the one-dock-per-lot limitation a dock
can be configured to have multiple slips. Theoretically, there could be four slips on a single dock to
accommodate multiple watercrafts.
Councilmember Woodruff stated about five years ago the Planning Commission, of which he was a
member at that time, had a lengthy discussion about the City’s Dock Ordinance and made
recommendations about how to make the Ordinance consistent with LMCD and Department of Natural
Resources rules. He explained that as long as a dock is only attached to the shoreline at one location there
can be as many slips as allowable under LMCD rules, noting the City adopted the LMCD rules by
reference. He stated what is being discussed now is the fact that there are two structures.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 5 of 8
Councilmember Woodruff explained some years ago the Planning Commission discussed two cases that
existed on Enchanted Island. Both situations were put there by Michael Catain. Mr. Catain lined the
shoreline with decking (not too dissimilar to what Mr. Mason has but more extensive). It was done in the
lagoon off of Enchanted Drive and also in the lagoon off of Enchanted Point where he had a house. In
addition to that Mr. Catain had a dock. He noted for some reason a decision was made not to deal with
either of the situations. He stated the City Code is very clear. He then stated if Council thinks it may want
to allow Mr. Mason to keep the deck/dock and dock, it’s incumbent upon Council to consider a change to
what the City’s rules are and ask the Planning Commission to come forward with a recommendation. He
noted he is willing to entertain a discussion about that, but he is not willing to break the City’s law by
making an exception.
Acting Mayor Zerby stated there are properties around Lake Minnetonka that have boathouses on them
which were used to store boats. As the times changed the boathouses became too small to store the larger
sized boats on the lake. Yet, the boathouses have been allowed to remain where they are and the property
owners have added docks. He then stated it appears to him that the old wooden structure was likely
installed years ago to allow smaller boats to dock there. He considers the situation with the old wooden
structure on Mr. Mason’s property to be similar to the boathouses around the lake, and that Mr. Mason's
structure be allowed to remain just like the boathouses have been.
Councilmember Hotvet suggested the City and the LMCD review their rules for docks to ensure they are
easy for residents to understand.
Woodruff moved, Hotvet seconded, directing Staff and the Planning Commission to review the
City’s Dock Ordinance and propose changes they believe are appropriate and to have any
recommended changes to the Ordinance available for Council to review and consider during April
2011.
Director Nielsen stated he will be gone about two and a half weeks in April so he asked if Staff and the
Planning Commission could be given a little more time to deal with this.
Without objection from the seconder, the maker amended the motion to have the recommended
changes to the ordinance available for Council to review and consider during May 2011. Motion
passed 4/0.
9. ENGINEERING/PUBLIC WORKS
A. Murray Hill Road Drainage Improvement Project
Engineer Landini explained during 2005/2006 the City created a report on drainage problem areas in the
City. The report identifies the number one drainage problem area as 6180 Murray Hill Road. The site is at
the intersection of Summit Avenue and Murray Hill Road. Both roadways have steep grades without any
storm sewer. Stormwater runoff flows down both roadways into the intersection and flows over the curb
and berm into the yard of 6180 Murray Hill Road. The runoff gets fairly close to the house. The majority
of the runoff collects in a wetland to the south of the house. The overflow finds its way to a ditch along
Chaska Road and eventually makes its way to a large wetland in the northeast quadrant of Mayflower
Road and Chaska Road.
Landini then explained he met with the resident last summer to find out if there was still a problem and
she indicated there is. He noted he asked the property owner if she was interested in granting the City an
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 6 of 8
easement. She was at the time they were walking around the property. The property owner walked them
toward the wetland and he was able to see the ditch.
Landini went on to explain the drainage report recommended three options for addressing the problem,
noting two of them have been implemented. After walking the property it became apparent that the
option, which was to install storm sewer to the wetland south of the house, would not address the
problem. After that he asked WSB & Associates to identify some other option for dealing with the
drainage issue. WSB has provided cost estimates for routing the stormwater directly to a large wetland in
the northeast quadrant of Mayflower Road and Chaska Road.
Landini noted that the project to address this problem drainage area is included in the 2011 capital
improvement program. There has been $151,900 earmarked for this project.
Woodruff moved, Siakel seconded, directing Staff to create plans and specifications to bid the
Murray Hill Road Drainage Improvement Project for construction in 2011. Motion passed 4/0.
10. GENERAL/NEW BUSINESS
A. Planning Commission Appointments
Acting Mayor Zerby stated that just prior to this meeting Council interviewed five applicants for the two
Planning Commission seats that will become vacant on March 1, 2011.
Hotvet moved, Siakel seconded, Adopting RESOLUTION NO 11-005, “A Resolution Making the
Appointments of Steve Charbonnet (3-year term) and Michael Garelick (3-year term) to the City of
Shorewood Planning Commission effective March 1, 2011”. Motion passed 4/0.
B. Shorewood Yacht Club Conditional Use Permit Resolution
This was removed from the consent agenda at Councilmember Woodruff’s request.
Councilmember Woodruff explained he asked to have this item removed from the consent agenda in
order to provide Council the opportunity to vote on this item separately.
Director Nielsen explained the draft resolution included in the meeting packet limits the 52 dock slips for
power boats to pier #4 and the westerly half of pier #3. That was the first motion made by the Planning
Commission. After that motion was made the Commission agreed to limit the power boats to all of piers
#3 and #4 because the end slips are better suited for sail boats. Unfortunately, the minutes for the
Commission meeting when this was discussed reflect the limitation to the westerly half of pier #3. He
noted Planning Commission Chair Geng is present this evening and Geng had indicated to him that it’s
his recollection the Commission decided not to include the westerly half of pier #3 restriction. It was an
error in the meeting minutes; it should have just said pier #4 and pier #3. Nielsen suggested “the westerly
half of” be deleted from the resolution.
Acting Mayor Zerby asked Chair Geng if it’s his understanding power boats could be docked anywhere
on pier #3 to which Geng responded it is.
Siakel moved, Hotvet seconded, Adopting RESOLUTION NO. 11-004, “A Resolution Granting a
Conditional Use Permit for Michael Maloney and Gabriel Jabbour Allowing a Certain Number of
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 7 of 8
Power Boats at the Shorewood Yacht Club” subject to “the westerly half of” being removed from
the resolution. Motion passed 3/1 with Woodruff dissenting.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Heck stated the City has received information indicating that Judge Blaeser issued his
decision to approve the City’s motion for sanctions. The litigant can participate in the court system as
long as he has an attorney. The Court Administrator is not allowed to accept fillings, motions, etc. until
they have been reviewed and approved by the chief judge of the district court or the civil court judge. He
noted the City did receive a letter that was not served properly.
Heck then stated the League of Minnesota of Minnesota Cities and Metro Cities are hosting community
conversation sessions. Communities can apply to participate in the sessions. He asked Council if it would
like the City to apply.
There was Council consensus for the City to apply to participate in the community conversation sessions
that will be hosted by the League of Minnesota Cities and Metro Cities.
Heck stated that Director Nielsen, Councilmember Hotvet, Councilmember Siakel and he met to talk
about the trail planning initiative. The group agreed with Mayor Lizée’s previous recommendation to
include two resident representatives on the Trail Planning Committee. The group discussed adding more
residents to the Committee further down the road. He noted the committee is comprised of Director
Nielsen, Councilmember Hotvet, Councilmember Siakel, Planning Commissioners Hasek and Hutchins,
Park Commissioners Edmondson and Quinlan, and residents Michael Dodd and Mary Donahue. He
stated the Committee should have its first meeting in March. He noted Nielsen will serve as the “project
manager” and provide support to the Committee.
1. Step To It Program
Administrator Heck stated the City is participating in the “Step To It Challenge” being sponsored by
Hennepin County. Staff encourages the Councilmembers and residents in the community to participate in
the challenge. Information about the challenge can be found at www.steptoit.org. Acting Mayor Zerby
commented that some events for the challenge are scheduled to be held at the Southshore Community
Center. Councilmember Hotvet clarified that it’s not just walking that can be counted for the challenge.
Things such as biking and jogging can be counted for the challenge.
Other
Councilmember Hotvet asked if Communication Coordinator Moore has mentioned anything about the
Global Youth Service Day which is scheduled for April 15 – 17, 2011. She stated it presents an
opportunity for the City to get youth involved in doing things for the City, such as working on the trails in
the City.
Engineer Landini explained the contractor has started to excavate the outlet structure located near 5750
Covington Road and Silver Lake.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 14, 2011
Page 8 of 8
Councilmember Woodruff thanked Director Brown and the Public Works Department for getting the
weight restrictions sign up right away. Brown explained that someone has taken a liking to that sign so
the sign was not put up until weight restrictions actually went into effect.
B. Mayor and City Council
Administrator Heck noted that Council will interview applicants for the Park Commission on February
th
28. There will be a work session just prior to the regular Council meeting on that day to discuss eminent
domain.
Councilmember Siakel stated she has attended the last few Lake Minnetonka Conservation District
(LMCD) Board meetings. The Board has spent a great deal of time talking about the Woodland Cove
Development being proposed for near Halstead Bay. The Board has had lengthy discussed how many
docks should be allowed and about the development of the shoreline.
Acting Mayor Zerby thanked the other Councilmembers for the patience they have shown during this
meeting, noting it was the first time in his eight years on the Council that he has served as the Acting
Mayor and had to run a meeting.
12. ADJOURN
Hotvet moved, Siakel seconded, Adjourning the City Council Regular Meeting of February 14,
2011, at 7:52 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Acting Mayor
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
Department Council Meeting Item Number
Finance February 28, 2011 3A
Item Description: Verified Claims
From: Michelle Nguyen
Bruce DeJong
Background / Previous Action
Claims for council authorization. The attached claims list includes checks numbered 51362 through
51403 totaling $259,385.81.
Staff Recommendation
Staff recommends approval of the claims list.
2/24/2011 2:39 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Shorewood
BANK: * ALL BANKS
DATE RANGE: 2/15/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
C-CHECK VOID CHECK V 2/15/2011 051370
* * T O T A L S * * NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED
REGULAR CHECKS: 0 0.00 0.00 0.00
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 0 0.00 0.00 0.00
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 1 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: * TOTALS: 1 0.00 0.00 0.00
BANK: * TOTALS: 1 0.00 0.00 0.00
2/24/2011 2:39 PM A/P HISTORY CHECK REPORT PAGE: 2
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 2/15/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
00051 EFTPS - FEDERAL W/H D 2/15/2011 000000 12,345.92
00092 MN DEPT OF REVENUE D 2/15/2011 000000 2,211.38
20005 WELLS FARGO HEALTH BENEFIT SVC D 2/15/2011 000000 1,188.54
00053 ICMA RETIREMENT TRUST-302131-4 R 2/15/2011 051368 1,375.85
00052 PERA R 2/15/2011 051369 7,192.82
15885 MIDWEST MAILING SYSTEMS INC R 2/23/2011 051371 851.07
10576 ADVANCED IMAGING SOLUTIONS INC R 2/28/2011 051372 67.00
00087 AFSCME CO 5 MEMBERS HEALTH FUN R 2/28/2011 051373 408.00
01977 ANDERSON, KRISTI B. R 2/28/2011 051374 39.99
29338 BLANCHARD CATERING, INC. R 2/28/2011 051375 1,165.52
03873 CDW GOVERNMENT, INC R 2/28/2011 051376 650.85
17300 CENTERPOINT ENERGY R 2/28/2011 051377 416.45
29278 CLASSIC CLEANING COMPANY R 2/28/2011 051378 847.47
29363 DeJONG, BRUCE R 2/28/2011 051379 503.83
1 DVD MEMORIES LLC R 2/28/2011 051380 622.49
10473 HENN CTY PUBLIC RECORDS R 2/28/2011 051381 46.00
13070 LANDINI, JAMES R 2/28/2011 051382 369.28
21340 LOCAL LINK R 2/28/2011 051383 69.95
15403 MAMA R 2/28/2011 051384 45.00
15050 MEDIACOM R 2/28/2011 051385 102.95
00079 MEDICA R 2/28/2011 051386 14,972.19
15500 METRO COUNCIL ENVMT(WASTEWATER R 2/28/2011 051387 59,486.26
2/24/2011 2:39 PM A/P HISTORY CHECK REPORT PAGE: 3
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 2/15/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
15300 METRO SALES, INC. R 2/28/2011 051388 686.00
16480 MINNESOTA AWWA R 2/28/2011 051389 700.00
09500 MN GOV'T FINANCE OFFICERS ASSN R 2/28/2011 051390 60.00
50001 MNSPECT, INC. R 2/28/2011 051391 105.00
18595 MUNICI-PALS R 2/28/2011 051392 25.00
1 NACE R 2/28/2011 051393 50.00
29332 ON SITE SANITATION INC R 2/28/2011 051394 685.10
23500 SO LK MTKA POLICE DEPT R 2/28/2011 051395 82,792.00
1 SONI FORSMAN R 2/28/2011 051396 100.00
19435 SPRINT R 2/28/2011 051397 131.04
1 STEVE HORAN R 2/28/2011 051398 100.00
25000 TOTAL PRINTING SERVICES R 2/28/2011 051399 823.36
70200 VERIZON WIRELESS R 2/28/2011 051400 78.68
29269 WARNER CONNECT R 2/28/2011 051401 2,800.00
27590 WESTSIDE WHOLESALE TIRE R 2/28/2011 051402 87.20
11650 KENNEDY & GRAVEN, CHARTERED R 2/28/2011 051403 3,056.72
19445 NGUYEN, MICHELLE V 2/15/2011 987653 103.00
19445 NGUYEN, MICHELLE
19445 NGUYEN, MICHELLE
C-CHECK NGUYEN, MICHELLE VOIDED V 2/15/2011 987653 103.00
05305 COMMUNITY REC RESOURCES V 2/15/2011 987654 3,684.25
05305 COMMUNITY REC RESOURCES
05305 COMMUNITY REC RESOURCES
C-CHECK COMMUNITY REC RESOURCES VOIDED V 2/15/2011 987654 3,684.25
2/24/2011 2:39 PM A/P HISTORY CHECK REPORT PAGE: 4
VENDOR SET: 01 City of Shorewood
BANK: 1 BEACON BANK
DATE RANGE: 2/15/2011 THRU 99/99/9999
CHECK INVOICE CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
05305 COMMUNITY REC RESOURCES E 2/15/2011 999999 3,684.25
05305 COMMUNITY REC RESOURCES E 2/28/2011 999999 2,155.50
19445 NGUYEN, MICHELLE E 2/15/2011 999999 103.00
* * T O T A L S * * NO CHECK AMOUNT DISCOUNTS TOTAL APPLIED
REGULAR CHECKS: 35 181,513.07 0.00 181,513.07
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 3 15,745.84 0.00 15,745.84
EFT: 3 5,942.75 0.00 5,942.75
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 2 VOID DEBITS 3,787.25
VOID CREDITS 3,787.25 0.00 0.00 0.00
TOTAL ERRORS: 0
VENDOR SET: 01 BANK: 1 TOTALS: 43 203,201.66 0.00 203,201.66
BANK: 1 TOTALS: 43 203,201.66 0.00 203,201.66
REPORT TOTALS: 44 203,201.66 0.00 203,201.66
2/24/2011 2:39 PM A/P HISTORY CHECK REPORT PAGE: 5
SELECTION CRITERIA
------------------------------------------------------------------------------------------------------------------------------------
VENDOR SET: 01-City of Shorewood
VENDOR: ALL
BANK CODES: All
FUNDS: All
------------------------------------------------------------------------------------------------------------------------------------
CHECK SELECTION
CHECK RANGE: 000000 THRU 999999
DATE RANGE: 2/15/2011 THRU 99/99/9999
CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99
INCLUDE ALL VOIDS: YES
------------------------------------------------------------------------------------------------------------------------------------
PRINT OPTIONS
SEQUENCE: CHECK NUMBER
PRINT TRANSACTIONS: NO
PRINT G/L: NO
UNPOSTED ONLY: NO
EXCLUDE UNPOSTED: NO
MANUAL ONLY: NO
STUB COMMENTS: NO
REPORT FOOTER: NO
CHECK STATUS: NO
PRINT STATUS: * - All
------------------------------------------------------------------------------------------------------------------------------------
02-24-2011 02:38 PM C O U N C I L REPORT BY VENDORS - FEBRUARY 28, 2011 PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
ADVANCED IMAGING SOLUTIONS INC 2/28/11 SVC 01/15-02/15 General Fund Municipal Buildings 67.00_
TOTAL: 67.00
AFSCME CO 5 MEMBERS HEALTH FUND 2/28/11 MAR-UNION DENTAL PREM General Fund Unallocated Expenses 408.00_
TOTAL: 408.00
ANDERSON, KRISTI B. 2/28/11 SSCC-INK CARTRIDGE Southshore Communi Senior Community Cente 39.99_
TOTAL: 39.99
BLANCHARD CATERING, INC. 2/28/11 VALENTINE'S COOKING- 02/1 Southshore Communi Senior Community Cente 650.00
2/28/11 HEALTHY COOKING CLASS-02/1 Southshore Communi Senior Community Cente 220.00
2/28/11 CARGILL SVC -02/03-02/04 Southshore Communi Senior Community Cente 295.52_
TOTAL: 1,165.52
CDW GOVERNMENT, INC 2/28/11 AVL ACROBAT 10 WIN General Fund General Government 650.85_
TOTAL: 650.85
CENTERPOINT ENERGY 2/28/11 FINAL BILL-12/20-01/14/11 General Fund Municipal Buildings 416.45_
TOTAL: 416.45
CLASSIC CLEANING COMPANY 2/28/11 AUG-C.H. SVC General Fund Municipal Buildings 531.01
2/28/11 FEB SVC General Fund Public Works 316.46_
TOTAL: 847.47
COMMUNITY REC RESOURCES 2/15/11 PCS--01/24-02/11 General Fund Parks & Recreation 3,330.00
2/28/11 PCS-02/14-02/25 General Fund Parks & Recreation 1,980.00
2/15/11 SSCC ASSISTANT-01/24-02/10 Southshore Communi Senior Community Cente 354.25
2/28/11 SSCC ASSISTANT-02/14-02/24 Southshore Communi Senior Community Cente 175.50_
TOTAL: 5,839.75
DeJONG, BRUCE 2/28/11 MILEAGE General Fund Finance 118.83
2/28/11 GFOA CONFERENCE-5/22-25-TX General Fund Finance 370.00
2/28/11 MN GFOA LUNCH General Fund Finance 15.00_
TOTAL: 503.83
EFTPS - FEDERAL W/H 2/15/11 FEDERAL W/H General Fund NON-DEPARTMENTAL 5,150.48
2/15/11 FICA W/H General Fund NON-DEPARTMENTAL 2,272.21
2/15/11 MEDICARE W/H General Fund NON-DEPARTMENTAL 784.49
2/15/11 FICA W/H General Fund Council 49.60
2/15/11 MEDICARE W/H General Fund Council 11.61
2/15/11 FICA W/H General Fund Administration 278.64
2/15/11 MEDICARE W/H General Fund Administration 65.17
2/15/11 FICA W/H General Fund General Government 397.60
2/15/11 MEDICARE W/H General Fund General Government 92.99
2/15/11 FICA W/H General Fund Finance 309.20
2/15/11 MEDICARE W/H General Fund Finance 72.31
2/15/11 FICA W/H General Fund Planning 283.10
2/15/11 MEDICARE W/H General Fund Planning 66.21
2/15/11 FICA W/H General Fund Protective Inspections 206.20
2/15/11 MEDICARE W/H General Fund Protective Inspections 48.22
2/15/11 FICA W/H General Fund City Engineer 190.69
2/15/11 MEDICARE W/H General Fund City Engineer 44.60
2/15/11 FICA W/H General Fund Public Works 541.91
2/15/11 MEDICARE W/H General Fund Public Works 126.71
2/15/11 FICA W/H General Fund Streets & Roadways 12.92
2/15/11 MEDICARE W/H General Fund Streets & Roadways 3.02
02-24-2011 02:38 PM C O U N C I L REPORT BY VENDORS - FEBRUARY 28, 2011 PAGE: 2
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
2/15/11 FICA W/H General Fund Ice & Snow Removal 289.40
2/15/11 MEDICARE W/H General Fund Ice & Snow Removal 67.70
2/15/11 FICA W/H General Fund Parks & Recreation 415.86
2/15/11 MEDICARE W/H General Fund Parks & Recreation 97.26
2/15/11 FICA W/H Southshore Communi Senior Community Cente 46.31
2/15/11 MEDICARE W/H Southshore Communi Senior Community Cente 10.84
2/15/11 FICA W/H Water Utility Water 161.42
2/15/11 MEDICARE W/H Water Utility Water 37.76
2/15/11 FICA W/H Sanitary Sewer Uti Sewer 146.25
2/15/11 MEDICARE W/H Sanitary Sewer Uti Sewer 34.21
2/15/11 FICA W/H Recycling Utility Recycling 9.66
2/15/11 MEDICARE W/H Recycling Utility Recycling 2.25
2/15/11 FICA W/H Stormwater Managem STORMWATER MANAGEMENT 15.49
2/15/11 MEDICARE W/H Stormwater Managem STORMWATER MANAGEMENT 3.63_
TOTAL: 12,345.92
HENN CTY PUBLIC RECORDS 2/28/11 QUIT CLAIM DEED 02/04/11 Water Utility Water 46.00_
TOTAL: 46.00
ICMA RETIREMENT TRUST-302131-457 2/15/11 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 1,025.00
2/15/11 P/R DEDUCTS-DEFERRED COM General Fund NON-DEPARTMENTAL 350.85_
TOTAL: 1,375.85
KENNEDY & GRAVEN, CHARTERED 2/28/11 GENERAL General Fund Professional Svcs 1,541.82
2/28/11 RON JOHNSON LITIGATION General Fund Professional Svcs 1,514.90_
TOTAL: 3,056.72
LANDINI, JAMES 2/28/11 SECTION 125 General Fund NON-DEPARTMENTAL 260.00
2/28/11 PART General Fund City Engineer 4.28
2/28/11 PART General Fund City Engineer 105.00_
TOTAL: 369.28
LOCAL LINK 2/28/11 MAR WEB LINK SVC General Fund Municipal Buildings 69.95_
TOTAL: 69.95
MAMA 2/28/11 2011 MEMBERSHIP-BRIAN HECK General Fund Administration 45.00_
TOTAL: 45.00
MEDIACOM 2/28/11 SSCC-07/16-08/15 SVC Southshore Communi Senior Community Cente 55.45
2/28/11 SSCC-07/16-08/15 SVC Southshore Communi Senior Community Cente 47.50_
TOTAL: 102.95
MEDICA 2/28/11 MAR MEDICAL PREM General Fund Unallocated Expenses 14,972.19_
TOTAL: 14,972.19
METRO COUNCIL ENVMT(WASTEWATER) 2/28/11 MAR-WASTEWATER REPORT Sanitary Sewer Uti Sewer 59,486.26_
TOTAL: 59,486.26
METRO SALES, INC. 2/28/11 SVC 11/01/10-02/02/11 General Fund Municipal Buildings 686.00_
TOTAL: 686.00
MIDWEST MAILING SYSTEMS INC 2/23/11 MAR-NEWSLETTER SVC & POSTA General Fund General Government 509.22
2/23/11 MAR-NEWSLETTER SVC & POSTA General Fund General Government 341.85_
TOTAL: 851.07
MINNESOTA AWWA 2/28/11 LARRY BROWN Water Utility Water 175.00
02-24-2011 02:38 PM C O U N C I L REPORT BY VENDORS - FEBRUARY 28, 2011 PAGE: 3
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
2/28/11 JOE LUGOWSKI Water Utility Water 175.00
2/28/11 BRUCE STARK Water Utility Water 175.00
2/28/11 DAN RANDALL Water Utility Water 175.00_
TOTAL: 700.00
MISC. VENDOR DVD MEMORIES LLC 2/28/11 OUTDOOR MOVIE EVENT-09/16/ General Fund Parks & Recreation 622.49
NACE 2/28/11 REG-JAMES LANDINI 04/18/11 General Fund City Engineer 50.00
SONI FORSMAN 2/28/11 SONI FORSMAN:HONORARIUM 03 Southshore Communi Senior Community Cente 100.00
STEVE HORAN 2/28/11 HONORARIUM-ORNAMENTAL 03/1 Southshore Communi Senior Community Cente 100.00_
TOTAL: 872.49
MN DEPT OF REVENUE 2/15/11 STATE W/H General Fund NON-DEPARTMENTAL 2,211.38_
TOTAL: 2,211.38
MN GOV'T FINANCE OFFICERS ASSN. 2/28/11 2011 MEMBERSHIP-BRUCE DEJO General Fund Finance 60.00_
TOTAL: 60.00
MNSPECT, INC. 2/28/11 JAN-INSPECTION SVC General Fund Protective Inspections 105.00_
TOTAL: 105.00
MUNICI-PALS 2/28/11 2011 MEMBERSHIP-J. PANCHYS General Fund General Government 25.00_
TOTAL: 25.00
NGUYEN, MICHELLE 2/15/11 JAN MILEAGE General Fund Finance 103.00_
TOTAL: 103.00
ON SITE SANITATION INC 2/28/11 BADGER PARK General Fund Parks & Recreation 45.96
2/28/11 CATHCART PARK General Fund Parks & Recreation 45.96
2/28/11 FREEMAN PARK General Fund Parks & Recreation 266.13
2/28/11 SILVERWOOD PARK General Fund Parks & Recreation 45.96
2/28/11 SOUTH SHORE SKATE General Fund Parks & Recreation 45.96
2/28/11 CHRISTMAS LAKE BOAT ACCESS General Fund Parks & Recreation 235.13_
TOTAL: 685.10
PERA 2/15/11 P/R DEDUCTS-PERA General Fund NON-DEPARTMENTAL 3,330.02
2/15/11 P/R DEDUCTS-PERA General Fund Administration 334.06
2/15/11 P/R DEDUCTS-PERA General Fund General Government 466.04
2/15/11 P/R DEDUCTS-PERA General Fund Finance 370.52
2/15/11 P/R DEDUCTS-PERA General Fund Planning 361.97
2/15/11 P/R DEDUCTS-PERA General Fund Protective Inspections 267.17
2/15/11 P/R DEDUCTS-PERA General Fund City Engineer 223.71
2/15/11 P/R DEDUCTS-PERA General Fund Public Works 652.48
2/15/11 P/R DEDUCTS-PERA General Fund Streets & Roadways 15.11
2/15/11 P/R DEDUCTS-PERA General Fund Ice & Snow Removal 348.74
2/15/11 P/R DEDUCTS-PERA General Fund Parks & Recreation 357.37
2/15/11 P/R DEDUCTS-PERA Southshore Communi Senior Community Cente 54.14
2/15/11 P/R DEDUCTS-PERA Water Utility Water 203.43
2/15/11 P/R DEDUCTS-PERA Sanitary Sewer Uti Sewer 178.62
2/15/11 P/R DEDUCTS-PERA Recycling Utility Recycling 11.30
2/15/11 P/R DEDUCTS-PERA Stormwater Managem STORMWATER MANAGEMENT 18.14_
TOTAL: 7,192.82
SO LK MTKA POLICE DEPT 2/28/11 HENN CTY PROCESSING FEE General Fund Police Protection 150.00
2/28/11 MAR-OBE General Fund Police Protection 82,642.00_
TOTAL: 82,792.00
02-24-2011 02:38 PM C O U N C I L REPORT BY VENDORS - FEBRUARY 28, 2011 PAGE: 4
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
SPRINT 2/28/11 SVC - 01/13-02/12 Water Utility Water 65.52
2/28/11 SVC - 01/13-02/12 Sanitary Sewer Uti Sewer 65.52_
TOTAL: 131.04
TOTAL PRINTING SERVICES 2/28/11 MAR NEWSLETTER SVC General Fund General Government 823.36_
TOTAL: 823.36
VERIZON WIRELESS 2/28/11 BRAD'S CELL-SVC 01/11-02/1 General Fund Planning 78.68_
TOTAL: 78.68
WARNER CONNECT 2/28/11 MAR MAINT General Fund Municipal Buildings 2,800.00_
TOTAL: 2,800.00
WELLS FARGO HEALTH BENEFIT SVCS 2/15/11 P/R DEDUCTS-HSA General Fund NON-DEPARTMENTAL 900.09
2/15/11 P/R DEDUCTS-HSA General Fund General Government 288.45_
TOTAL: 1,188.54
WESTSIDE WHOLESALE TIRE 2/28/11 DAYTON USED RIM-TIRE General Fund Public Works 87.20_
TOTAL: 87.20
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 General Fund Council 800.00
General Fund Administration 4,607.80
General Fund General Government 6,427.88
General Fund Finance 5,110.70
General Fund Planning 4,992.82
General Fund Protective Inspections 3,685.02
General Fund City Engineer 3,085.60
General Fund Public Works 8,999.49
General Fund Streets & Roadways 208.40
General Fund Ice & Snow Removal 4,810.65
General Fund Parks & Recreation 7,033.24
Southshore Communi Senior Community Cente 746.82
Water Utility Water 2,806.10
Sanitary Sewer Uti Sewer 2,463.62
Recycling Utility Recycling 155.96
Stormwater Managem STORMWATER MANAGEMENT 250.05_
TOTAL: 56,184.15
02-24-2011 02:38 PM C O U N C I L REPORT BY VENDORS - FEBRUARY 28, 2011 PAGE: 5
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
=============== FUND TOTALS ================
101 General Fund 189,628.30
490 Southshore Community Ctr. 2,896.32
601 Water Utility 4,020.23
611 Sanitary Sewer Utility 62,374.48
621 Recycling Utility 179.17
631 Stormwater ManagementUtil 287.31
--------------------------------------------
GRAND TOTAL: 259,385.81
--------------------------------------------
TOTAL PAGES: 5
02-24-2011 02:38 PM C O U N C I L REPORT BY DEPARTMENT - FEBRUARY 28, 2011 PAGE: 1
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT_
NON-DEPARTMENTAL General Fund EFTPS - FEDERAL W/H 2/15/11 FEDERAL W/H 5,150.48
2/15/11 FICA W/H 2,272.21
2/15/11 MEDICARE W/H 784.49
PERA 2/15/11 P/R DEDUCTS-PERA 3,330.02
ICMA RETIREMENT TRUST-302131-457 2/15/11 P/R DEDUCTS-DEFERRED COM 1,025.00
2/15/11 P/R DEDUCTS-DEFERRED COM 350.85
MN DEPT OF REVENUE 2/15/11 STATE W/H 2,211.38
LANDINI, JAMES 2/28/11 SECTION 125 260.00
WELLS FARGO HEALTH BENEFIT SVCS 2/15/11 P/R DEDUCTS-HSA 900.09_
TOTAL: 16,284.52
Council General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 49.60
2/15/11 MEDICARE W/H 11.61
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 800.00_
TOTAL: 861.21
Administration General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 278.64
2/15/11 MEDICARE W/H 65.17
PERA 2/15/11 P/R DEDUCTS-PERA 334.06
MAMA 2/28/11 2011 MEMBERSHIP-BRIAN HECK 45.00
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 4,607.80_
TOTAL: 5,330.67
General Government General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 397.60
2/15/11 MEDICARE W/H 92.99
PERA 2/15/11 P/R DEDUCTS-PERA 466.04
CDW GOVERNMENT, INC 2/28/11 AVL ACROBAT 10 WIN 650.85
MIDWEST MAILING SYSTEMS INC 2/23/11 MAR-NEWSLETTER SVC & POSTA 509.22
2/23/11 MAR-NEWSLETTER SVC & POSTA 341.85
MUNICI-PALS 2/28/11 2011 MEMBERSHIP-J. PANCHYS 25.00
WELLS FARGO HEALTH BENEFIT SVCS 2/15/11 P/R DEDUCTS-HSA 288.45
TOTAL PRINTING SERVICES 2/28/11 MAR NEWSLETTER SVC 823.36
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 6,427.88_
TOTAL: 10,023.24
Finance General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 309.20
2/15/11 MEDICARE W/H 72.31
PERA 2/15/11 P/R DEDUCTS-PERA 370.52
MN GOV'T FINANCE OFFICERS ASSN. 2/28/11 2011 MEMBERSHIP-BRUCE DEJO 60.00
NGUYEN, MICHELLE 2/15/11 JAN MILEAGE 103.00
DeJONG, BRUCE 2/28/11 MILEAGE 118.83
2/28/11 GFOA CONFERENCE-5/22-25-TX 370.00
2/28/11 MN GFOA LUNCH 15.00
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 5,110.70_
TOTAL: 6,529.56
Professional Svcs General Fund KENNEDY & GRAVEN, CHARTERED 2/28/11 GENERAL 1,541.82
2/28/11 RON JOHNSON LITIGATION 1,514.90_
TOTAL: 3,056.72
Planning General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 283.10
2/15/11 MEDICARE W/H 66.21
PERA 2/15/11 P/R DEDUCTS-PERA 361.97
VERIZON WIRELESS 2/28/11 BRAD'S CELL-SVC 01/11-02/1 78.68
02-24-2011 02:38 PM C O U N C I L REPORT BY DEPARTMENT - FEBRUARY 28, 2011 PAGE: 2
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT_
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 4,992.82_
TOTAL: 5,782.78
Municipal Buildings General Fund ADVANCED IMAGING SOLUTIONS INC 2/28/11 SVC 01/15-02/15 67.00
METRO SALES, INC. 2/28/11 SVC 11/01/10-02/02/11 686.00
CENTERPOINT ENERGY 2/28/11 FINAL BILL-12/20-01/14/11 416.45
LOCAL LINK 2/28/11 MAR WEB LINK SVC 69.95
WARNER CONNECT 2/28/11 MAR MAINT 2,800.00
CLASSIC CLEANING COMPANY 2/28/11 AUG-C.H. SVC 531.01_
TOTAL: 4,570.41
Police Protection General Fund SO LK MTKA POLICE DEPT 2/28/11 HENN CTY PROCESSING FEE 150.00
2/28/11 MAR-OBE 82,642.00_
TOTAL: 82,792.00
Protective Inspections General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 206.20
2/15/11 MEDICARE W/H 48.22
PERA 2/15/11 P/R DEDUCTS-PERA 267.17
MNSPECT, INC. 2/28/11 JAN-INSPECTION SVC 105.00
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 3,685.02_
TOTAL: 4,311.61
City Engineer General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 190.69
2/15/11 MEDICARE W/H 44.60
PERA 2/15/11 P/R DEDUCTS-PERA 223.71
MISC. VENDOR NACE 2/28/11 REG-JAMES LANDINI 04/18/11 50.00
LANDINI, JAMES 2/28/11 PART 4.28
2/28/11 PART 105.00
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 3,085.60_
TOTAL: 3,703.88
Public Works General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 541.91
2/15/11 MEDICARE W/H 126.71
PERA 2/15/11 P/R DEDUCTS-PERA 652.48
WESTSIDE WHOLESALE TIRE 2/28/11 DAYTON USED RIM-TIRE 87.20
CLASSIC CLEANING COMPANY 2/28/11 FEB SVC 316.46
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 8,999.49_
TOTAL: 10,724.25
Streets & Roadways General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 12.92
2/15/11 MEDICARE W/H 3.02
PERA 2/15/11 P/R DEDUCTS-PERA 15.11
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 208.40_
TOTAL: 239.45
Ice & Snow Removal General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 289.40
2/15/11 MEDICARE W/H 67.70
PERA 2/15/11 P/R DEDUCTS-PERA 348.74
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 4,810.65_
TOTAL: 5,516.49
Parks & Recreation General Fund EFTPS - FEDERAL W/H 2/15/11 FICA W/H 415.86
2/15/11 MEDICARE W/H 97.26
PERA 2/15/11 P/R DEDUCTS-PERA 357.37
COMMUNITY REC RESOURCES 2/15/11 PCS--01/24-02/11 3,330.00
2/28/11 PCS-02/14-02/25 1,980.00
02-24-2011 02:38 PM C O U N C I L REPORT BY DEPARTMENT - FEBRUARY 28, 2011 PAGE: 3
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT_
MISC. VENDOR DVD MEMORIES LLC 2/28/11 OUTDOOR MOVIE EVENT-09/16/ 622.49
ON SITE SANITATION INC 2/28/11 BADGER PARK 45.96
2/28/11 CATHCART PARK 45.96
2/28/11 FREEMAN PARK 266.13
2/28/11 SILVERWOOD PARK 45.96
2/28/11 SOUTH SHORE SKATE 45.96
2/28/11 CHRISTMAS LAKE BOAT ACCESS 235.13
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 7,033.24_
TOTAL: 14,521.32
Unallocated Expenses General Fund MEDICA 2/28/11 MAR MEDICAL PREM 14,972.19
AFSCME CO 5 MEMBERS HEALTH FUND 2/28/11 MAR-UNION DENTAL PREM 408.00_
TOTAL: 15,380.19
Senior Community Cente Southshore Communi EFTPS - FEDERAL W/H 2/15/11 FICA W/H 46.31
2/15/11 MEDICARE W/H 10.84
PERA 2/15/11 P/R DEDUCTS-PERA 54.14
ANDERSON, KRISTI B. 2/28/11 SSCC-INK CARTRIDGE 39.99
COMMUNITY REC RESOURCES 2/15/11 SSCC ASSISTANT-01/24-02/10 354.25
2/28/11 SSCC ASSISTANT-02/14-02/24 175.50
MISC. VENDOR SONI FORSMAN 2/28/11 SONI FORSMAN:HONORARIUM 03 100.00
STEVE HORAN 2/28/11 HONORARIUM-ORNAMENTAL 03/1 100.00
MEDIACOM 2/28/11 SSCC-07/16-08/15 SVC 55.45
2/28/11 SSCC-07/16-08/15 SVC 47.50
BLANCHARD CATERING, INC. 2/28/11 VALENTINE'S COOKING- 02/1 650.00
2/28/11 HEALTHY COOKING CLASS-02/1 220.00
2/28/11 CARGILL SVC -02/03-02/04 295.52
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 746.82_
TOTAL: 2,896.32
Water Water Utility EFTPS - FEDERAL W/H 2/15/11 FICA W/H 161.42
2/15/11 MEDICARE W/H 37.76
PERA 2/15/11 P/R DEDUCTS-PERA 203.43
HENN CTY PUBLIC RECORDS 2/28/11 QUIT CLAIM DEED 02/04/11 46.00
MINNESOTA AWWA 2/28/11 LARRY BROWN 175.00
2/28/11 JOE LUGOWSKI 175.00
2/28/11 BRUCE STARK 175.00
2/28/11 DAN RANDALL 175.00
SPRINT 2/28/11 SVC - 01/13-02/12 65.52
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 2,806.10_
TOTAL: 4,020.23
Sewer Sanitary Sewer Uti EFTPS - FEDERAL W/H 2/15/11 FICA W/H 146.25
2/15/11 MEDICARE W/H 34.21
PERA 2/15/11 P/R DEDUCTS-PERA 178.62
METRO COUNCIL ENVMT(WASTEWATER) 2/28/11 MAR-WASTEWATER REPORT 59,486.26
SPRINT 2/28/11 SVC - 01/13-02/12 65.52
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 2,463.62_
TOTAL: 62,374.48
Recycling Recycling Utility EFTPS - FEDERAL W/H 2/15/11 FICA W/H 9.66
2/15/11 MEDICARE W/H 2.25
PERA 2/15/11 P/R DEDUCTS-PERA 11.30
02-24-2011 02:38 PM C O U N C I L REPORT BY DEPARTMENT - FEBRUARY 28, 2011 PAGE: 4
DEPARTMENT FUND VENDOR NAME DATE DESCRIPTION AMOUNT_
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 155.96_
TOTAL: 179.17
STORMWATER MANAGEMENT Stormwater Managem EFTPS - FEDERAL W/H 2/15/11 FICA W/H 15.49
2/15/11 MEDICARE W/H 3.63
PERA 2/15/11 P/R DEDUCTS-PERA 18.14
**PAYROLL EXPENSES 2/14/2011 - 99/99/9999 250.05_
TOTAL: 287.31
=============== FUND TOTALS ================
101 General Fund 189,628.30
490 Southshore Community Ctr. 2,896.32
601 Water Utility 4,020.23
611 Sanitary Sewer Utility 62,374.48
621 Recycling Utility 179.17
631 Stormwater ManagementUtil 287.31
--------------------------------------------
GRAND TOTAL: 259,385.81
--------------------------------------------
TOTAL PAGES: 4
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 7 - A
From: Brian Heck, City Administrator
Item – Park Entry Signs
Policy Question: Should the Council authorize the purchase of entry signs as provided in the CIP for
Freeman, Manor, Cathcart, Silverwood, Freeman trail, and the Skate Park?
Options:
The council can:
1)Reject the idea of installing entry signage and do nothing;
2)Direct staff to assemble additional information;
3)Choose to purchase and install the signage as proposed;
4)Choose to purchase and install signage at some, but not all, of the locations.
Background – Discussion: the park commission worked with a consulting firm in 2009 to revise and
update the park master plan. Part of the project included discussion about developing a common park
theme or identity. One piece to the puzzle considered was new entry signage. The park commission
recommended and the council concurred to the concept for the 2010 budget. Unfortunately, the
company the commission worked with on the concept went out of business and the project was pushed
back to 2011.
During 2010, Kristi Anderson found a new vendor for the signs and explored options for another
company to install the stonework base.
The original quote for four (4) signs came in at $11,207 and base construction for four (4) signs is
$11,780 for a total capital outlay of $22,987. The CIP adopted by the Council allocates $30,000 for park
signage and due to the lower than expected quotes, the Park Commission recommended to include a
small directional trail sign in Freeman and the South Shore Community Park (the skate park). The cost to
include the additional locations is $4,000 and bases at $3,200. The total cost for the six (6) signs comes
to $15,207 and $13,980 for the bases; a grand total cost of $29,187.
Financial Impact: the proposal is to purchase the signs from Sign Source and have Boorsman masonry
provide the stone base for the sign. The stone base will resemble the stone work on City Hall. The
Capital Plan provides $30,000 for the entry signs. The proposal developed by Sign Source and Boorsman
Masonry provides all the signs for just under $30,000.
Recommendation: the Park Commission and staff recommend Council approve the purchase and
installation of the entry signs as proposed.
Council Action:
2
Rational: the signs are part of the CIP and overall master plan for the parks and will work to create a
uniform look and feel for our park system.
COUNCIL ACTION FORM
8A
Department: Planning Council Meeting: 2/28/2011 Item Number:
From: Brad Nielsen, Planning Director
Item Description: Zoning Code Amendment – Setbacks Abutting Fire Lanes
Background / Previous Action
At its 15 February meeting the Planning Commission held a public hearing to consider an
amendment that would change the side yard setback requirement for lots abutting fire lanes in
Shorewood (see attached staff reports dated 30 December 2010 and 10 February 2011 –
attached). In essence, the amendment treats fire lanes like lots instead of street rights-of-way,
reducing the burden on abutting property owners. The Commission voted unanimously to
recommend approval of the amendment. A draft code amendment is attached for your
consideration.
Options
The Council can adopt the amendment as drafted; direct staff to revise the amendment; or not
take action (the amendment is City-initiated).
Staff Recommendation
Staff recommends approval of the proposed amendment.
Council Action:
CITY OF
SHOREWOOD
5755 COUNTRY C ROAD - SHORE WOOD, MINNESOTA 55331-3927 - (952,960-7900
FAX (952) 474.0128 - www.d.shorewood.mn.us & dtyhaII @C €.shorewood,mn.us
MEMORANDUM
T. Planning Commission, Mayor and City Council
FROM: Brad Nielsen
D ATE : Dec ember
RE: Zoning Discussion — Setbacks from Fire Lanes
FILE NO. Zoning (Section 1201.03 Subd. 19)
Over the past several months staff has been meeting with realtors and prospective
buyers of the property located at 26100 Birch Bluff Road. This property is quite
substandard from a zoning perspective. Lot size and structure setbacks are
substantially nonconforming with its R -1 C /S, Single- Family Residential /Shoreland
zoning classification. The site's nonconformity is compounded by its location next to
the Third Street Fire Lane. As you can see on Exhibit A, attached, the 35 -foot setback
required from the fire lane renders the lot unbuildable.
One of the prospective buyers with whom we have discussed the property would like
to purchase the property and make certain improvements to it, the result of which
would improve the conformity of the property (e.g. moving the garage back to comply
with the front yard setback). They are concerned, however, with making too much of
an investment in plans and applications, given the uncertainty of obtaining a variance.
This raises an issue which has been discussed several years ago — should the setback
from fire lanes be reduced to the same as any other Lakeshore lot? As you may be
aware, these "fire lanes" are platted rights -of -way that were never really intended to
be used as streets. A number of years ago, the City conducted a study of the various
parcels in Shorewood and determined that they should remain public and that the use
of them would be regulated based on historic use. For the most part the fire lanes are
used for pedestrian activities for the benefit of the neighborhoods in which they are
located.
ell
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MEMORANDUM
R.ee Setbacks from fire Lanes
30 December 2010
Before scheduling a public hearing staff would like to discuss this matter with the
Planning Commission at its meeting on Tuesday, 4 January 2011,
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CITI i Y OF
SHOREWOOD
5755 CO UNTRY CLUB FCC) - HOREW OD, MINNESOTA 55331 -8927 - (952) 960 -7900
FAX (952) 474 -9128 - www.ci.shorewood.rm.us - CityhaI1@ci.shorewood.mn.us
MEMORANDUM
TO: Planning Commission, Mayor and City Council
DATE: 10 February 2011
RE: Fire Lanes — Side Yard Setbacks for Lots Abutting
FILE NO. 405(11.02
Planning staff prepared a memorandum, dated 30 December 2010, suggesting that the
side yard setback requirement for lots abutting the various fire lanes in Shorewood be
reduced. This proposal was considered by the Planning Commission at its 4 January
meeting and the consensus of the Commission was that a public hearing should be
scheduled to consider a zoning text amendment to that effect.
Exhibits A -F are location maps showing the ten existing fire lanes in Shorewood.
The amendment itself is really quite simple. Section 1201.03 Subd. 19.d. should be
amended to include:
"(6) Lots with side yards abutting fire lanes shall provide a total of 30 feet of
side yard setback with no one side being less than 10 feet."
A hearing has been scheduled for 15 February 2011. If recommended for approval,
this item would be considered by the City Council at its 28 February meeting.
Cc: Brian Heck
Tim Keane
Tim Schaefer
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CITY OF SHOREWOOD
ORDINANCE NO. _______
AN ORDINANCE AMENDING THE SHOREWOOD ZONING CODE AS IT PERTAINS
TO SIDE YARD SETBACKS ABUTTING FIRE LANES
Section 1
. City Code Section 1201.03 Subd. 19.d. is hereby amended to include:
“(6) Lots with side yards abutting fire lanes shall provide a total of 30 feet of side yard
setback with no one side being less than 10 feet.”
Section 2
. This Ordinance shall be in full force and effect upon publishing in the Official
Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 28th day of
February 2011.
CHRISTINE LIZÉE, MAYOR
ATTEST:
BRIAN HECK, CITY ADMINISTRATOR/CLERK
CITY OF SHOREWOOD COUNCIL CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, 15 FEBRUARY 2011 7:00 P.M.
MINUTES
CALL TO ORDER
Chair Geng called the meeting to order at 7:00 P.M.
ROLL CALL
Present: Chair Geng; Commissioners Hutchins, Ruoff, Vilett, Davis, Arnst, and Hasek; Planning Director
Nielsen; Council Liaison Siakel
Absent: None
APPROVAL OF AGENDA
Hasek moved, Hutchins seconded, approving the Planning Commission Agenda of February 15, 2011 as
presented. Motion passed 7/0.
APPROVAL OF MINUTES
January 18, 2011
Hutchins moved, Arnst seconded, approving the Planning Commission Minutes of January 18, 2011 as
presented. Motion passed 6/0/1 (Hutchins abstained).
1. 7:00 P.M. PUBLIC HEARING – ZONING CODE AMENDMENT
REGARDING FIRE LANE SETBACKS
Director Nielsen reviewed the ten different fire lanes located throughout the City, describing their individual
characteristics and impacts on the properties they are adjacent to. The adjacent properties would benefit from
the code amendment by having the side yard setbacks reduced to be the same as other lakeshore lots.
Currently, the setback from a fire lane is the same as it is from a public right of way, equivalent to a front yard
setback.
Chair Geng opened the public testimony portion of the public hearing at 7:17 P.M.
Tim Schaefer, a prospective buyer of a property on Birch Bluff Road adjacent to the Third Street Fire Lane
(No. 4), stated he hopes to remodel and enlarge the house on the lot. He said due to the setback from the fire
lane there is barely five feet of buildable width, and he is hoping the City will approve the amendment. He
said his plan will work if the setback is reduced.
Chair Geng closed the public testimony portion of the public hearing at 7:19 P.M.
Commissioner Hasek questioned whether some of the fire lanes were on steep topography and if so perhaps
they should be vacated. Director Nielsen said the City did an in-depth study of all the fire lanes years ago and
did vacate a certain number of them. He said, while they all provide local access to the lakes, the fire lanes
around Lake William are also drainageways for the area.
Arnst moved, Hasek seconded, to recommend approval of the Code Amendment regarding Fire Lane
setbacks. Motion passed 7//0.
COUNCIL ACTION FORM
9A
Department Engineering Council Meeting 2/28/11 Item Number:
From: James Landini, P.E.
Item Description: Silver Lake Outlet Land Acquisition Negotiations
Background / Previous Action
Silver Lake is located in the southeast area of Shorewood; it is within the Riley Purgatory Bluff
Creek Watershed District. Silver Lake is listed as a DNR protected water, #136P.
The City of Shorewood has storm sewer infrastructure that outlets into the lake. Over the years
sediment has deposited in the lake adjacent to a storm sewer structure at 5750 Covington Rd.
The City is responsible for maintaining the storm sewer and has many difficulties performing
maintenance due to the physical attributes of the site.
Staff contacted the land owner inquiring about purchasing some of the land near the outlet to
improve the site for maintenance access. The landowner is willing to discuss selling a portion of
his land.
Staying with the present easement situation would require obtaining a trespass waiver every
year construction or maintenance is performed and improvement options would be limited to
higher frequency maintenance devices. The land acquisition option would allow perpetual
access and allow more options to reduce the siltation.
All negotiations would be subject to Shorewood granting a minor lot subdivision.
Options
1.Direct staff to begin negotiations for the land acquisition.
2.Direct staff to work within the existing easement for the storm water quality improvement
project.
3.Do nothing.
Staff Recommendation
Staff recommends approving the attached resolution authorizing staff to negotiate acquiring
additional land near 5750 Covington Road.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. 11- ___
A RESOLUTION AUTHORIZING STAFF TO NEGOTIATE LAND ACQUISITION
WHEREAS
, The City Council is the official governing body of the City of Shorewood, and
WHEREAS
, The City of Shorewood has storm sewer infrastructure at 5750 Covington Road
that has physical attributes that make maintenance difficult, and
WHEREAS
, an improvement project has been identified that would benefit by acquiring
additional land to reduce sediment depositing in Silver Lake, and
WHEREAS
, a portion of parcel # 36-117-23-13-0010 has beneficial public use to
improve the water quality of Silver Lake; and
WHEREAS
, acquiring a portion of parcel # 36-117-23-13-0010 would allow lower
maintenance water quality improvements to be constructed; and
WHEREAS
, the subject parcel would need to be processed as a minor lot subdivision;
NOW THEREFORE BE IT RESOLVED
by the City Council of the City of Shorewood
as follows:
1)Authorizes staff to negotiate acquisition of a portion, +- 18,000 square feet, of parcel
# 36-117-23-13-0010.
2)If an amenable transaction is negotiated, staff will apply for a minor lot subdivision.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 28th day of February, 2011.
Christine Lizée, Mayor
ATTEST:
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
Department Date Council Meeting Item Number
#10A
Administration 2/24/11 2/28/11
From: Brian Heck, City Administrator
Item Description
:
Park Commission Appointments
Background / Previous Action:
Earlier this evening, the City Council interviewed the following candidates for the Park Commission:
A.Mark Kjolhaug, 26105 Wild Rose Lane
B.Lynda Gooch Hartmann, 22845 Murray Street
C.Steve Quinlan, 5795 Brentridge Drive
D.Jeremy Norman, 23690 Gillette Curve
E.Bill Haines, 25775 Birch Bluff Road
Council will need to determine which candidate has been selected to fill the seat vacated by Park
Commissioner Susanne Gaidos for the two-year term from March 1, 2011 – February 28, 2013; and
which candidates have been selected to fill two openings on the Park Commission for the three-year
term March 1, 2011 – February 28, 2014.
Staff Recommendation
A motion to adopt a Resolution making Park Commission appointments as determined by Council.
Council Action:
CITY OF SHOREWOOD
RESOLUTION NO. 11-
A RESOLUTION MAKING PARK COMMISSION APPOINTMENT
WHEREAS,
the City of Shorewood has advertised for Shorewood residents to apply to
serve on the Park Commission;
WHEREAS,
the City Council did complete the selection procedure for appointment to
said Commission, and at its February 28, 2011 meeting, made a motion to appoint the candidates
as indicated below.
NOW, THEREFORE BE IT RESOLVED
that the City Council of the City of
Shorewood hereby makes the following appointment to the Park Commission effective March 1,
2011, with the term expiration as indicated:
Park Commission:
Member Term Expiring
1.________________________________ February 28, 2013
2.________________________________ February 28, 2014
3.________________________________ February 28, 2014
Said appointment is added to the current Park Commission which consists of the following
additional members:
Member Term Expiring
4.Josh Trent February 28, 2013
5.Nicholas Swaggert February 28, 2013
6.Bob Edmondson February 29, 2012
7.Thomas Robb February 29, 2012
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 28th
day of February, 2011.
____________________________
Christine Lizée, Mayor
ATTEST:
_________________________________
Brian Heck, City Administrator/Clerk
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 10 - B
From: Brian Heck, City Administrator
Item – Southshore Community Center Boulevard Sign
Policy Question: should the city council authorize the purchase and installation of a monument sign
with a digital message display for the Southshore Community Center to replace the existing sign along
County Road 19?
Options:
The council can:
1)Reject the idea of a new sign for the Community Center and do nothing.
2)Direct staff to assemble additional information;
3)Choose to purchase the proposed sign and install it at the current location;
4)Choose to purchase the proposed sign and install it at a different location;
Approve the installation of a new digital sign and include the project in the 2012 CIP;
Background – Discussion: Kristi Anderson, contracted manager for the Southshore Community Center,
indicated to the oversight committee last year the desire for a new monument sign with a digital
message display to replace the existing sign.
The existing sign provides space for messages, however during the winter months changing the message
is difficult due to the height of the snow. Additionally, this lettering is not easy to see as vehicles pass by
on County Road 19.
Ms. Anderson believes the installation of an electronic sign for the center will enhance the visibility of
the center, the programs, and events held at there. Earlier this year, the Oversight committee
recommended and the council approved the purchase of new directional signs. These new directional
signs along with a new monument sign are expected to improve the marketing and visibility of the
center.
The message on the sign is changed via computer and the company will provide the necessary software
and training. It is my understanding that the range of the receiver in the sign is far enough so staff at the
SSCC or City Hall could easily update the messages without having to leave their workstation.
The sign can be managed to highlight both SSCC and City messages. This sign will have the ability to
scroll multiple messages similar to the electronic billboards that are along major highways. Using the
emerging standard of messages that change no more than every eight seconds should allow the
electronic sign meet the needs of all users while not negatively impacting traffic safety.
Council Action:
2
As a way to reduce the capital cost to the City, Ms. Anderson began a fund raising effort. Residents and
cities contributed $6,900 thus far. The City of Deephaven contributed $3,000 and Greenwood $1,200
toward the sign.
The proposal is to locate the sign along County Road 19 near where the existing sign is located. Council
needs to evaluate if this is the optimal location for the sign. It appears from information provided by
James Landini there is space outside of the County ROW to accommodate the sign.
Planner Nielsen indicated the placement of an electronic monument sign such as the one proposed
complies with the city’s sign ordinance.
Financial Impact: the installation of the stone base and electronic sign is estimated at $21,616 based on
a quote from sign source and Boorsman masonry. Final cost to Shorewood to move forward with the
sign is estimated at $15,000. Staff notes that this project is not included in the 2011 budget or 2011
capital program.
Recommendation: staff recommends replacement of the existing sign with a digital sign. Staff further
recommends the Council schedule this project as part of the 2012 capital budget and not purchase and
install the sign in 2011.
Rational: the rational staff uses for this recommendation is that the project was not planned for 2011.
Moving forward with the project this year will result in additional dollars use of reserves and the 2011
budget already plans for a use of reserves in the amount of $160,000.
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 10 - C
From: Brian Heck, City Administrator
Item – Carver County Open Fiber Access
Policy Question: Does the Council want to consider working with Carver County to connect to the Carver
County Open Fiber Initiative (CCOFI)?
Options:
The council can:
1)Direct staff to work with Carver County on participating in their fiber network;
2)Do nothing;
3)Direct staff to gather more cost information on the system;
4)Direct staff to notify Carver County that the city is interested in connecting at some point in the
near future;
5)Combination of the above.
Background – Discussion: Carver County received a $6 million grant from the Federal Government to
install a fiber ring network and spurs in the county. The county will add approximately $1.5 million
toward the project. The fiber ring is over 89 miles long and connects all 11 cities in the county. An
additional 121 miles of fiber connects 55 sites housing 86 anchor institutions both public and private.
Carver County contacted Hennepin County regarding participation as well as boarding communities.
Hennepin County declined the invitation. Excelsior contacted me to find out what Shorewood is doing
regarding the program and if we are interested in participating / connecting.
It is my understanding that if Shorewood wants to partner in this project, our responsibility is to provide
and cover the cost of running a fiber cable to the connection location in Carver County. I am unsure
where this “junction box” would be located or the distance. In general, the cost to lay a mile of fiber is
approximately $100,000.
Presently, the City uses a T-1 connection to provide access to our IT service provider, Warner Connect.
All data and telephone run over this T-1. At this time, the current configuration appears to meet our
traffic demands. However we are limited to a 1.5 mbps of bandwidth per channel. A full fiber cables
capacity is limited only to the hardware that lights it up on either end.
For additional information, I attached the Excelsior Council memorandum and some information I pulled
off the Carver County Website.
Financial Impact: connection to such a system is not part of the CIP for Shorewood. The actual cost to
connect depends on how far a cable would need to run and the type of hardware is necessary at city hall
Council Action:
2
to connect. It is also unknown if Excelsior and Shorewood could share the cost of a fiber or if private
business could also connect to the system – these questions need to be explored. However, one can use
the $100,000 per mile as a base point for cost estimates.
Recommendation: Staff recommends council direct staff to notify Carver County that the City is
interested in the project and participating / connecting to the system; however staff needs to gather
more information on costs and logistics as well as plan for the possible capital outlay.
Rational: simply put, staff has not engaged in extensive conversations with Carver County on the project
save for a couple e-mails and a phone call. The concept is intriguing enough that it warrants additional
follow up and serious consideration as there is the potential to improve data, voice, video, etc, capacity
and reduce ongoing costs in the future.
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 10 - D
From: Brian Heck, City Administrator
Item – Stop sign placement policy
Policy Question: the Council is asked to review the current policy regarding the placement of stop signs.
Options:
The council can:
1)Reaffirm the current policy in the current form;
2)Reaffirm the current policy with changes;
3)Direct staff to bring back a revised policy based on discussion;
Background – Discussion: Residents in the area of the Yellowstone Trail and Glencoe Road asked Council
member Woodruff about installing stop signs on Yellowstone Trail. There are stop signs on Glencoe at
this intersection. It is staffs understanding the residents have safety and speed concerns.
When I received the request from Councilmember Woodruff, I spoke to James about the process the
city has to petition a stop sign. James indicated that we needed to develop a policy and provided me
with some suggested language. Then, as I was going through the binder on policies, I found a resolution
and policy related to stop sign requests the city council passed in 1992. We are proceeding with the
evaluation of the stop sign request in accordance with the policy.
However, since this policy was adopted 19 years ago, we felt it prudent to bring it up to council for
review and discussion.
Financial Impact: there is no immediate financial impact. There may be costs associated with requests in
the future for staff time to evaluate the request and, if warranted, purchase and install a sign.
Recommendation: staff recommends council reaffirm the current policy and direct staff to reformat the
resolution in policy format.
Rational: staff makes this recommendation as the current process follows specific objective criteria for
placing of stop signs that neighborhoods request.
Council Action:
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 10 - E
From: Brian Heck, City Administrator
Item – Southshore Community Center Seating
Policy Question: Should the Council authorize the purchase of new seating for the Southshore
Community Center?
Options:
The council can:
1)Reject the idea of a new seating and do nothing.
2)Direct staff to assemble additional information;
3)Choose to purchase the proposed seating;
Background – Discussion: Kristi Anderson, contracted manager for the Southshore Community Center,
indicated to the oversight committee last year the need for new seating to accommodate corporate
clients. The existing seating is uncomfortable for all day meetings where the group is sitting for the
majority of the time. The corporate clients like the location and the services offered, but indicated they
would discontinue use of the Center due to the quality of the seating.
In the short term, Kristi has been using the conference chairs from city hall. Unfortunately, the constant
moving of chairs increases the risk of injury to Kristi and staff assisting in the loading and unloading of
chairs, subjects the chairs to unnecessary wear and tear, and increases the chances for breakage.
Kristi suggested purchasing chairs for use at the Center to the oversight committee and the committee
asked her to gather information on numbers and cost and then to bring that back to the council for
consideration.
Kristi worked with the company who supplied the seating for city hall and found an acceptable chair for
the Center.
Financial Impact: the cost of the chairs is $105.50 per chair. Delivery and assembly is 335.29. Tax is
$139.51. The total cost for 15 chairs, tax, and delivery comes to $2,057.30. The 2011 budget provides
$5,000 for community center improvements. The Council authorized the expenditure of approximately
$1,200 for directional signs earlier this year. Funds are in the municipal buildings account
Recommendation: staff recommends the purchase of the 15 chairs as proposed.
Rational: the rational for the recommendation goes to protecting the chairs at city hall from increased
risk of damage and/or breakage and protecting Kristi and staff from possible injury in the process of
Council Action:
2
moving the chairs. Keeping the corporate clients will greatly improve the prospects of minimizing the
amount of support needed from the general fund to keep the center viable.
QUOTATION
Mesh Back Task Chairs
Date:
Valid Until:
Rep:
2 /1/2011
Kristi Anderson
Director
Southshore Community Center
5735 Country Club Road
Shorewood, MN 55331
(952) 474 -7635
sdirectorCdci.shorewood. mn. us
Mfg Part Nu mber Qt Unit Extended
EOFVSBO6508 15 $105.50 $1,582.50
Boss Value Series mesh back task chair with black seat and height adjustable arms.
Labor 1 $335.29 $335.29
Deliver and install 15 chairs with nonunion labor during normal business hours.
Tax 1 $139.51 $139.51
Tax for Shorewood, MN (7.275%)
Approved By:
Title
Subtotal 4;$,057.30
Total: $2,057.30
CAP$ boss chairs 020111.sp4 Page 1 of 3 211/2011 2:26:19PM
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 11 - A
From: Brian Heck, City Administrator
Item – Spring Clean-up Curbside Collection
Policy Question: Should the City re-establish the curb-side component for the spring clean-up event?
Options:
The council can:
1)Reject the idea of curb-side collection and do nothing.
2)Direct staff to assemble additional information;
3)Direct staff to move forward with adding the curb-side collection for the 2011 program;
4)Reincorporate the curb-side collection in 2012 or later.
Background – Discussion: the City provides an annual spring clean-up for residents to conveniently
dispose and recycle many different items through a drop-off operation located at the public works
facility. At one time, the spring clean-up also included collection of items at the curb. The City
discontinued this aspect of the program a few years ago. The reasons for doing so included participation
rates, the exclusion of more materials from curbside collection, and financial impacts.
th
The City Council, at the January 24 meeting, directed staff to gather information on bringing back the
curb-side collection component to the annual spring clean-up program. The Council asked for better
cost estimates per household and listing of materials accepted at the curb.
Staff contacted other haulers and communities offering the curbside program – Bloomington,
Crystal/New Hope, Tonka Bay, and Excelsior. The cost estimates from other haulers ranges between $25
and $30 per household for rubbish collection only. To include appliance collection, the hauler charges
the household that sets out the item. The cost for collection varies and some communities have the
collector charge the resident putting out the item and one includes the cost of appliances in the
program costs spread to the entire community.
With the exception of scrap metal, no recyclables are separated from the materials placed for collection.
All materials go to the burner or landfill.
Crystal / New Hope provide this service to their residents every other year, the rest of the communities
do this annually.
Financial Impact: the cost for spring clean-up has only included the cost of the contractors and not staff
time involved in overseeing the program. In the past, fees charged to residents to drop off their items
covered part of the expense; however, the account usually runs a deficit. Finance staff will need to set
up the charge for the curbside collection.
Council Action:
2
Recommendation: after researching other communities, potential costs, and alternatives, staff
recommends the city council leave the spring clean-up program as a drop-off only and not add the curb
side option.
Rational: staff makes the recommendation for several reasons. First, and maybe most importantly, the
curb side collection only includes items that residents currently put in their regular garbage. Curbside
does not include electronics, household hazardous waste, appliances, furniture, small engines, etc. The
city provides the drop-off for those materials not allowed in the regular garbage. Residents unable to get
to the drop-off can contact their hauler or a recycler for individual pick-up of the items. For example,
Xcel Energy has a program that pays customers $30 for refrigerators and Xcel will arrange for pick-up.
Several communities discontinued this program due to cost and participation. The City hosts a fall
Household Hazardous Waste Collection with Hennepin County and residents can bring similar materials
to this drop-off. Finally, the number of complaints received by the city in regards to the fee on the utility
bill far out-weighed the number of calls we get requesting curbside collection. In fact, over the past two
years we get virtually no calls regarding curbside collection, but instead receive calls praising our drop-
off program!
COUNCIL ACTION FORM
Department Council Meeting Item Number
Administration February 28, 2011 11 - C
From: Brian Heck, City Administrator
Item – Public Safety Building Financing
Policy Question: What is the Council’s position on what the SLMPD and the EFD board do with the
“excess” dollars in their bond fund?
Options:
The council can:
1)Direct the representative to support retaining funds in reserve;
2)Direct the representative to support dedicating the funds to future bond payments;
3)Direct the representative to support return of the excess to the cities;
4)Direct the representative to support some other use of the funds.
Background – Discussion: The EDA is responsible to pay the bonds issued for the construction of the
public safety facility. The EDA, in accordance with the lease-purchase agreement between the City and
police and fire, invoices the entities for the bond payments. Bruce DeJong, Finance Director, noticed
that the public safety building fund contained a balance. In order to close out the construction fund, the
City invoiced each department an amount less than was budgeted for this expense and used the balance
from the construction fund to make up the difference.
City staff met with both the Fire Chief and Police Chief prior to issuing the invoices to let them know
about the balance left in the construction fund and how we determined the fire and police share of that
balance.
This issue was part of the SLMPD Coordinating Board discussion in January and the direction of the
board members was to have each member bring this issue to their council for input on what to do with
the “surplus” in the bond payment account. The fire board was also updated on the issue, but did not
make a formal request for discussion by each council.
It is my understanding that Tonka Bay favors returning the excess to the cities. I am not sure where the
other communities stand on the issue.
Attached is the memorandum from Chief Litsey.
Financial Impact: There is only a modest financial impact for Shorewood. Our share of the “proceeds”
amounts to about $35,000. The full bond amount necessary for 2011 was included in the budget. A
return of our portion will not improve our levy situation for 2012 because sustainability guidelines
recommend that we not use one-time revenues to support ongoing expenditures. The return really only
benefits the city if it is directed to an area that is both tax-supported and currently underfunded like the
Council Action:
2
Street Reconstruction Fund. The “excess” doesn’t provide the city with a “windfall” for use in operating
areas.
Recommendation: Staff recommends the delegate to each board support either:
the entity retaining the money for an underfunded capital need as determined by the
respective board or
the entity return the money to the cities in proportion to their contribution and that
Shorewood’s portion be dedicated to underfunded capital needs
Rational: The reason for this recommendation is twofold: 1) One-time revenues should be used to
support one-time expenditures and; 2) There are unmet capital needs at the public safety agencies and
the City.
MEMORANDUM
Date:
February 23, 2011
To:
Mayor Lizee
Council Members
From:
Bruce DeJong, Finance Director
Re:
December, 2010 Monthly Budget Report
______________________________________________________________
The 2010 General Fund budget has remained positive at this point in the closing cycle. Revenues
are slightly below projection with 96.1% of budgeted revenues collected. We still have some
additional revenues to be posted which were received during the last few weeks. Overall
expenditures are at 94.8% which is under budget by $277,413. This is due to conscientious
frugality on the part of all city staff. The net result is that revenues actually exceed expenditures
at this point. Rather than eating into fund balance by $155,000 as budgeted, we are still adding
to it by $69,157.
Three departments exceeded their budget for the year. They are:
General Government - $264 over - which seems to be related to coding of part-time
wages. It is exceeded in this department which puts other departments under budget.
Elections - $6,003 over – which was previously highlighted. The salary portion should
be offset by reductions in other departments in which election staff are coded.
Sanitation/Waste Control - $4,137 over – which is due to wages being coded into this
department without any formal budget allocation.
Please be aware that these totals will continue to change until the annual audit is complete.
Modified accrual accounting requires that we keep the books open through February to
determine what resources are available and measurable within 60 days of the year end.
Additional revenues may come in during the 60 day accrual period. These expenditure figures
are also subject to additional bills for goods and services provided in 2010, but not paid until
2011. There will also be journal entries that will affect prepaid items and other accruals.
I have also included summary pages for many of the other operating funds of the city. These
results, both positive and negative, will require additional explanation at a future study session.
Mr. Heck and I are planning to present a draft financial management plan on March 28, which
will allow us to discuss long range financial operations in more depth.
I have verified with InCode that we can’t install the 2011 budget figures until we have closed
2010. I will produce the first budget report for 2011 after we have completed our journal entries
next month.
Please contact me or Mr. Heck if you have any questions.
Attachment: December Monthly Budget Report
2 22 2011 10:1? AM CITY OF SHOREWOOD PAGE,
RF.VENUE & EXPENSE REPORT iUNJAL1)I TED`,
AS OF: DECEMBER 31ST, 2010
101 - General Funs
FINANCIAL SUMMARY
100.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
REVENUE, SUMMARY
TAXES
LICENSES & PERMITS
INTERGOVERNMENTAL
CHARGES FOR SERVICES
FINES & FORFEITURES
MISCELLANEOUS REVENUE
TRANSFERS
TOTAL REVENUES
EXPENDITURE SUMMARY
Council
Administraton
General Government
Elections
Finance
Professional Svcs
Planning
Municipal Buildings
Police Protection
Fire Protection
Protective Inspections
City Engineer
Public Works
Streets & Roadways
Ice & Snow Removal
Traffic Control /Str Light
Sanitation /weeds /Waste Re
Tree Maintenance
Parks & Recreation
Unallocated Expenses
TOTAL EXPENDITURES
REVENUES OVER /(UNDER) EXPENDITURES
4,776,292.00
2,303,904.82
4,767,759.69
99.30
99.82
449.36
8,532.31
154,362.00
106,270.00
13,816.07
20,848.82
145,633.05
154,111.96
94.35
145.02
(
47,841.96)
236,419.00
65,000.00
27,736.66
0.00
236,682.76
67,022.50
100.11
103.11
(
2,022.50)
38,939.00
46,000.00
1,378.56
317.75
44,941.76
42,881.52
115.42
93.22
6,002.76)
3,118.48
193,784.00
55,000.00
16,673.34
0.00
156,808.73
32,273.78
80.92
58.68
36,975.27
22,726.22
199,000.00
128,000.00
11,094.39
13,864.89
178,603.87
69,634.58
89.75
54.40
20,396.13
58,365.42
198,960.00
198,842.00
16,760.49
33,464.66
176,959.43
33,464.66
88.94
16.83
22,000.57
165,377.34
373,800.00
5,375,404.00
169,206.74
2,372,40004
268,106.63
5,167,148.69
71.72
96.13
105,693.37
208,255.31
1,180,000.00
64,194.00
11,399.76
63,744.64
99.30
449.36
154,362.00
13,816.07
145,633.05
94.35
8,728.95
236,419.00
27,736.66
236,682.76
100.11
(
263.76)
38,939.00
1,378.56
44,941.76
115.42
(
6,002.76)
193,784.00
16,673.34
156,808.73
80.92
36,975.27
199,000.00
11,094.39
178,603.87
89.75
20,396.13
198,960.00
16,760.49
176,959.43
88.94
22,000.57
373,800.00
169,206.74
268,106.63
71.72
105,693.37
1,180,000.00
79,607.93
1,177,424.61
99.78
2,575.39
595,482.00
0.00
595,164.28
99.95
317.72
125,143.00
11,149.36
116,727.45
93.28
8,415.55
111,446.00
8,208.38
101,086.22
90.70
10,359.78
512,985.00
146,829.79
479,106.84
93.40
33,878.16
904,107.00
704,010.30
890,145.15
98.46
13,961.85
85,974.00
29,519.95
79,514.55
92.49
6,459.45
51,049.00
5,217.37
43,420.48
85.06
7,628.52
4,900.00
1,063.07
9,036.62
184.42
(
4,136.62)
33,479.00
3,499.48
32,064.93
95.78
1,414.07
311,381.00
62,231.57
301,965.88
96.98
9,415.12
0.00
853.09
853.09
0.00
(
853.09
5,375,404.00
1,320,256.30
5,097,990.97
94.84
277,413.03
0.00
1,052,144.64
69,157.72
(
69,157.72)
2 22 2011 10 14 APA
CITY OF SHOREWOOD
0.00
PAGE, I
2,376.40
REVENUE & EXPENSE REPORT (UNAUDITED)
2, 376. 40)
AS OF: DECEMBER 31ST, 2010
401-Public Facility Fund
0.00
FINANCIAL SUMMARY
0.00
100-00% OF
YEAR COMP.
0.00
CURRENT CURRENT YEAR TO DATE
% OF
BUDGET
BUDGET PERIOD ACTUAL
BUDGET
BALANCE
REVENUE SUMMARY
MISCELLANEOUS REVENUE 0.00 voo 1,457.94)
TOTAL REVENUES 0.00 0.00 1,457.94 0.00 1,457,94)
EXPENDITURE SUMMARY
Public Facility/Off Equip
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
0.00
2,376.40
0.00
2, 376. 40)
0.00
0.00
2,376.40
0.00
2,376.40)
0.00
0.00
918.46)
918.46
22-2011 10A4 AM
402 .Park Capital improvements
FINANCIAL SUMMARY
REVENUE SUMMARY
INTERGOVERNMENTAL
CHARGES FOR SERVICES
MISCELLANEOUS REVENUE
TRANSFERS
TOTAL REVENUES
EXPENDITURE SUMMARY
Park Capital Improvement
TOTAL EXPENDITURES
REVENUES OVER /(UNDER) EXPENDITURES
CITY OF SHOREWOOO PAGE:
REVENUE & EXPENSE REPORT (UNAUn!P'X=)
AS OF, DECEMBER 3LST, 2010
100.00` OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE A OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
0.00 104,200.00 104,200.00
0.00 0.00 10,000.00
0.00 0.00 2,028.04
0.00 42,000.00 42,000.00
0.00 146,200.00 158,228.04
0.00 ( 104,200.00)
0.00 ( 10,000.00)
0.00 ( 2,028.04)
0.00 ( 42,000.00)
0.00 ( 158,228.04)
0.00
713.34
261,046.66 0.00 (
261,046.66
0.00
713.34
261,046.66 0.00 (
261,046.66)
0.00
145,486.66
(
102,818.62)
102,818.62
2-2 20 11 1 014 AM rI i'Y OF SHOREWOOD PAGE';
REVENUE A EXPENSE ENSE REEPORI ;UNAUDITED)
AS OF, DECEMBER 31ST, 2010
403 - Equipment Replacement
FINANCIAL SUMMARY
100.00% Or YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
REVENUE SUMMARY
MISCELLANEOUS REVENUE
TRANSFERS
TOTAL REVENUES
EXPENDITURE SUMMARY
Equipment Replacement
TOTAL EXPENDITURES
REVENUES OVER /(UNDER) EXPENDITURES
0.00
0.00
24,495.97
0.00 (
0.00
(
24,495.97)
0.00
100,000.00
100,000.00
0.00
(
100,000.00
0.00 (
238,306.17)
0.00
96,434.23
(
113,810.20)
113,810.20
0.00
100,000.00
124,495.97
0.00
(
124,495.97)
0.00
3,565.77
238,306.17
0.00 (
238,306.17
0.00
3,565.77
238,306.17
0.00 (
238,306.17)
0.00
96,434.23
(
113,810.20)
113,810.20
2 ' 2 0 11 1, 1 : 4 AM
CIE TV 0 7
SHOREWOOD
AAGT-
PTEVTINU:E & EXPENSE
REPORr (TRlA
AS OF: DECEMBER 31S'l,
2010
40 , 1 Street Cap ita.l T.Amprovemen
FINANCIAL SUMMARY
100.00%
OF YEAR CORP.
CURRENT
CURRENT
YEAR TO DATE
%
OF
BUDGET'
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
REVENUE SUMMARY
MISCELLANEOUS REVENUE
0.00
0.00
9,352.88
0.00
9,352.88)
TRANSFERS
0.00
700,000.00
700,000.00
0.00
700,000.00)
TOTAL REVENUES
0.00
------
700,000.00
------
709,352.88
------ =====
0.00
-------
709,352.88)
EXPENDITURE SUMMARY
Street Capt Improvement
0.00
186,514.89
1,029,910.22
0.00
1,029,910.22)
TOTAL EXPENDITURES
0.00
-------------
186,514.89
---- =========
1,029,910.22
== --- ========
0.00
-----
==
1,029,910.22)
=== ----------
REVENUES OVER/(UNDER) EXPENDITURES
0.00
513,485.11
320,557.34)
320,557.34
2 22 20 0:14 AM
CITY OF
SHOREWOOD
PAGE:
I
.'E`VIF NFTE E, EXPENSE
- P NAUDTTE,!
REOR"' U1 -
D
AS OF: DECEMBER 31ST,
2010
1 08-'f.'echT. , o1ogv Fund
FTNAj% SUMMARY
OF 'Y'EAR COMP.
CURRENT
CURRENT
YEAR TO DATE
%
OF
BUDGET
BUDGET
PERIOD
ACTUAL
BUDGET
BALANCE
REVENUE SUMMARY
MISCELLANEOUS REVENUE
0.00
0.00
713.20
0.00
713.20)
TOTAL REVENUES
0.00
0.00
713.20
0.00
713.20)
----------
EXPENDITURE SUMMARY
Technology Fund
0.00
171,222.43)
14,624.59
0.00
14,624.59)
TOTAL EXPENDITURES
0.00
------
171,222.43)
--=== --------
==
14,624.59
------- ====
0.00
-------
14,624.59)
----------
REVENUES OVER/(UNDER) EXPENDITURES
0.00
171,222.43
13,911.39)
13,911.39
; 2' - ' -2017 10 4 A
410 - C�ty B1dq Project .Sres
FINANCIAL, SUMMARY
REVENUE SUMMARY
MISCELLANEOUS REVENUE
TOTAL REVENUES
EXPENDITURE SUMMARY
EDA Project Fund
TOTAL EXPENDITURES
REVENUES OVER /(UNDER) EXPENDITURES
CITY OF SHOREWOOD 3AUT- .
REVENU & 2`"P 'NSE REPORT (UNAI D D,
AS OF: DECEMBER 31ST, 20'_0
100.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE ° Or BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
0.00
0.00
1,128.23
0.00 (
0.00
( 1,128.23 )
0.00
0.00
0.00
0.00 (
0.00
1,128.23
0.00
(
1,128.23)
0.00
0.00
6,570.11
0.00 (
6,570.11
0.00
0.00
6,570.11
0.00 (
6,570.11)
0.00
0.00
(
5,441.88)
5,441.88
2 22 20 1 ) 0 . - 1 4 !'�M
CTIV OF
SHOPEWOOD
5,945.55
PA
PACE
0.00
REVENUE & EXPENSE
REPORT �U]Cil-,UIJITED
0.00
------
----------- -------
0.00
- - - -
AS 0 DECEMMER
31ST, 20'_
0.00
.1.50 Community Infrastructure
0.00
---- -----------
0.00
FINANCIAL SUMMARY
5,945.55
-----------
------
100-00%
OF YEAR COMP.
5,945.55)
--------
CURRENT
CURRENT YEAR TO DATE
' OF
BUDGET
BUDGET
PERIOD ACTUAL
BUDGET
BALANCE
REVENUE SUMMARY
MISCELLANEOUS REVENUE
TOTAL REVENUES
EXPENDITURE SUMMARY
Community Infrastructure
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
0.00
0.00
0.00
5,945.55
0.00
0.00
-------
5,945.55)
0.00
------
----------- -------
0.00
- - - -
--
0.00
0.00
0.00
---- -----------
0.00
== ==
5,945.55
-----------
------
0,00
=
5,945.55)
--------
0.00
0.00
0.00
13.07
--------
0.00
-------
13.07)
--------
0.00
------
----------- -------
0.00
- - - -
--
0.00
0.00
13.07
0.00
13.07)
13.07
--------
0.00
-------
13.07)
--------
5,932.48
5,932.48)
2 22 2011 10, AM CITY OF SHOREWOOD PAGE,
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: DECEMBER 312T, 2010
490 Southshore Community Ctw.
FINANCIAL SUMMARY 100.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE I OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
------- ------
REVENUE SUMMARY
CHARGES FOR SERVICES
MISCELLANEOUS REVENUE
TOTAL REVENUES
EXPENDITURE SUMMARY
Southshore Community Ctr
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
43,280.00
8,459.00
64,947.95
165.08
150.06
21,667,95)
1,650.00
48.76
5,421_64
57,156.00
12,966.52
3,771.64)
94,355.11
_328.58
37,199.11)
12,226.00)(
4,458.76)(
23,985.52)
44,930.00
11,759.52
8,507.76
70,369.59
156.62
25,439.59)
57, 1S6 .00
12,966.52
94,355.11
165.08
37,199.11
57,156.00
12,966.52
94,355.11
165.08
37,199.11)
12,226.00)(
4,458.76)(
23,985.52)
11,759.52
22 201 i0:14 AM CITY OF SHOREWOOD
RE & EXPENSE POR'l 'UNA'� ill TTE D,
AS OF: DECEMBER 3 2010
601 Wate,- - U-4
uj I-
FINANCIAT SUMMARY
REVENUE SUMMARY
SPECIAL ASSESSMENTS
MISCELLANEOUS REVENUE
UTILITY REVENUE
TOTAL REVENUES
EXPENDITURE SUMMARY
Water
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
100.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
80,000.00
47,697.83
70,987.95 88.73
9,012.05
70,000.00
0.00
24,964.74 35.66
45,035.26
803,000.00
127,325.23
656,478.91 81.75
146,521.09
1,304,293.00
-------------
23,450.45
953,000.00
======= ------
- 1-75,023.06
------------ = ==
752,431.60 78.95
----------- --- ====
200,568.40
============-
1,304,293.00
23,450.45
729,097.81
55.90
575,195.19
1,304,293.00
-------------
23,450.45
729,097.81
------ =====
55.90
-------
575,195.19
-------------
351,293.00)
151,572.61
23,333.79
374,626.79)
22 20a. 0 A,m -T O SHOREWOOD PAGE
, 2 - ,' 7 .VF,NUE EXPFENSE, R (UNTIJUDITED)
AS
OF: DECEMBER 311ST, 2010
611—Sanitary Sewer Utilit
FINANCIAL SUMMARY 100.00% OF' YEAR COMP,
CURRENT CURRENT YEAR TO DATE - OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
REVENUE SUMMARY
MISCELLANEOUS REVENUE
UTILITY REVENUE
TRANSFERS
TOTAL REVENUES
EXPENDITURE SUMMARY
Sewer
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
84,600.00
0.00
278,900.90
28,203.13
1,124,547.59
33.34
56,396.87
825,300.00
184,510.56
808,667.27
97.98
16,632.73
60,000 00
60,000.00
1,124,547.59
60,000.00
47.03 1,266,336.41
100.00
0.00
34,390.34)(
227,677.19)
1,193,306.81)
969,900.00
------
244,510.56
------ =======
896,870.40
== ---- =======
92.47
------- -------------
73,029.60
2,390,884.00
278,900.90
1,124,547.59
47.03 1,266,336.41
2,390,884.00
278,900.90
1,124,547.59
47.03 1,266,336.41
1,420,984.00)(
34,390.34)(
227,677.19)
1,193,306.81)
2 -2 201 10 'a /AM CTTY OF SPORE PAGE: I
REVRNUE & EXPENSE REPORT tUNAUDITIET)
AS OF: 1 31ST, 20
621-Rec -, /cling Uuil - -'V
FINANCIAL SUMMARY
REVENUE SUMMARY
INTERGOVERNMENTAL
MISCELLANEOUS REVENUE
UTILITY REVENUE
TOTAL REVENUES
EXPENDITURE SUMMARY
Recycling
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
100.00° OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE PC OF BUDGET'
BUDGET PERIOD ACTUAL BUDGET BALANCE
21,000.00
0.00
14,407.84
0.00
0.00
100.73
21,000.00
1,600.00
0.00
528.44
33.03
1,071.56
151,200.00
34,738.73
172,643.00
-------------
141,566.20
93.63
9,633.80
100.73
------- -------
1,252.50)
- - -
- --
1,157.00
20,330.89
173,800.00
------------- -------------
34,738.73
142,094.64
----- ========
81.76
-------
--=====
31,705.36
------
172,643.00
14,407.84
173, 895.50
100.73
1,252.50)
172,643.00
-------------
=============
14,407.84
173,895.50
== -----------
100.73
------- -------
1,252.50)
- - -
- --
1,157.00
20,330.89
31,800.86)
32,957.86
2 22 2011 10:14 AM CTTY OF SHOREWOOD PAGE, I
REVENUE & EXPENSE REPORT (UNAUDTTED;
AS OF, DECEMBER 31ST, 2010
631-Stormwater ManagementUtil
FINANCIAL SUMMARY 100.001 OF YEAR COMA.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
REVENUE SUMMARY
INTERGOVERNMENTAL
MISCELLANEOUS REVENUE
UTILITY REVENUE
TOTAL REVENUES
EXPENDITURE SUMMARY
Stormwater Management
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
5
5,918.45
0.00
28,762.00 575.24
23,762.00)
7,700.00
0.00
4,322.83 56.14
3,377.17
123,627.54
208,200.00
386,894.46
43,075,04
190,573.41 91.53
17,626
100,030.70
389,652.70)
220,900.00
43,075.04
223,658.24 101.25
2,758.24)
510,522.00
5,918.45
123,627.54
- 24.22
386,894.46
510,522.00
5,918.45
123,627.54
24.22
386,894.46
289,622.00)
37,156.59
100,030.70
389,652.70)