06-22-20 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JUNE 22, 2020 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions. For link issues at meeting time, call 952.960.7906.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes from June 8, 2020 Minutes
B. Approval of the Verified Claims List Claims List
C. Appointment of Emma Notermann as Planning Technician City Administrator Memo
D. Approve Purchase of Dehumidification System for Director of Public Works Memo
Amesbury Well
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
A. Mary Lake Outlet, City Project 19-09 City Engineer Memo
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
CITY COUNCIL REGULAR MEETING AGENDA – June 22, 2020
Page 2
8. ENGINEERING/PUBLIC WORKS
A. Accept Bids and Award Contract for Woodside Road/ Director of Public Works Memo
Woodside Lane Street Improvement and Watermain Resolution 20- 062
Extension, City Project 19-04
B. Accept Bids and Award Contract for Enchanted Island Director of Public Works Memo
and Shady Island Street Reclamation Project, Resolution 20-063
City Project 18-11
C. Approve Feasibility Study and Authorize Plans and Specifications City Engineer Memo
for Mary Lake Outlet, City Project 19-09 Resolution 20-064
D. Approve Feasibility Study and Authorize Preparation of Final Plans City Engineer Memo
for Shorewood Oaks Drainage, City Project 20-04 Resolution 20-065
E. Accept Proposal from Total Control for Replacement Director of Public Works Memo
Of Programable Logic Controller at Amesbury Well Resolution 20-066
F. Approve Plans and Specifications and Authorize Advertisement City Engineer Memo
for Bids for Beverly Drive and Cajed Lane Drainage Project, Resolution 20-067
City Project 20-03
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. May 2020 General Fund Budget Report Finance Director Memo
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JUNE 8, 2020 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
Due to the Centers for Disease Control’s recommendation regarding limiting the number of people
present for a meeting, and pursuant to MN Statute 13D.02, the Shorewood City Council meeting
was held via electronic means.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Sundberg; City Attorney
Keane; City Administrator Lerud; City Clerk/HR Director Thone; Finance Director
Rigdon; Planning Director Darling; Director of Public Works Brown; and, City
Engineer Budde
Absent: Councilmember Siakel
B. Review Agenda
Sundberg moved, Johnson seconded, approving the agenda as presented.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Johnson moved, Labadie seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of May 26, 2020
B. Approval of the Verified Claims List
C. Appointment of 2020 Election Judges, Adopting RESOLUTION NO. 20-057,
“A Resolution Appointing 2020 Primary and General Election Judges and
Establishing an Absentee Ballot Board.”
D. 2020 Deer Management Program
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
3. MATTERS FROM THE FLOOR - NONE
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 8, 2020
Page 2 of 5
4. PUBLIC HEARING - NONE
5. REPORTS AND PRESENTATIONS - NONE
6. PARKS - NONE
7. PLANNING - NONE
8. ENGINEERING/PUBLIC WORKS
A. Accept Proposal to Prepare Feasibility Study for Smithtown Pond, City
Project 20-07
City Engineer Budde explained that the Western Shorewood Drainage Study has been completed
and noted that the Smithtown Pond was a major component to the overall study. He gave an
overview of the proposed regional pond that should significantly improve drainage in the upstream
areas and provide an opportunity to install water quality treatment that will required as part of the
nearby Strawberry Lane project. He stated that preparation of the Feasibility Study and
preliminary engineering design will allow staff to better refine the proposed improvements. He
noted that after the study has been prepared, the City will hold an informational public meeting to
garner feedback and input from residents.
Councilmember Sundberg asked about the projected costs for the public meetings and
communications and asked if they would use the public communications capability at the City.
City Engineer Budde gave an overview of what would be included in that cost breakdown and
noted that they will use the established communications means at the City. Councilmember
Sundberg stated that the proposed cost of this portion of the study feels high and asked City
Administrator Lerud his opinion. City Administrator Lerud stated that he thinks this amount is
similar to what had been included from WSB in the past. He stated that the City has also been
working on preparing some videos that will be used to market this project.
Mayor Zerby asked if the City had communicated with the Minnehaha Creek Watershed District
and asked if there would be a possibility of partnering with them. City Engineer Budde stated that
the City met with them as part of the overall Western Shorewood Drainage Study. He explained
that their stance on contributing funding is that if the City does treatment above and beyond what
is already required, then the City may be eligible for additional funding from them.
Councilmember Johnson asked if the Gideon Glen project went above and beyond the
requirements. Public Works Director Brown stated that the portion of Gideon Glen that went above
and beyond was the wildflower plantings and the Minnehaha Creek Watershed District took on
the perpetual maintenance of those plantings.
Councilmember Johnson commended staff on their change in sequencing after discussion with
the Council and noted that he feels it has been well expedited.
Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 20-058, “A Resolution to
Prepare Feasibility Study and Preliminary Design for the Smithtown Pond Project. City
Project 20-07.”
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 8, 2020
Page 3 of 5
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
B. Accept Proposal to Prepare Feasibility Study for Strawberry Lane
Reconstruction and Trail, City Project 19-05
City Engineer Budde explained that this project is right next door to, and is somewhat tied into,
the Smithtown Pond project that was just discussed. He gave an overview of the project and
explained that the trail would connect with existing trails along Smithtown Road and the Lake
Minnetonka Regional Trail. He noted that it is also proposed to add watermain along with roadway
improvements. He noted that many residents have already reached out to him regarding drainage
concerns in the area. He reviewed the estimated project costs.
Councilmember Labadie stated that she is excited that the City is finally at this stage.
Councilmember Johnson noted that he lives in this area and communication has already begun
with the residents.
Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 20-059, “A Resolution to
Prepare Feasibility Study and Preliminary Design for the Strawberry Lane Reconstruction
and Trail Project. City Project 19-05”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
9. GENERAL/NEW BUSINESS
A. Galpin Lake Road Trail Resolution
City Administrator Lerud explained that at the last two Council meetings, the City heard from a
resident about the effort to seek outside funding for construction of a trail along Galpin Lake Road.
He noted that staff was spoken with MnDOT and Hennepin County requesting assistance with
the cost of this project. He stated that in previous discussions, the Council had indicated their
support of these efforts and this resolution would simply make it official.
Councilmember Sundberg encouraged area residents to contact their local legislators and let
them know that they want them to work on a way to help with funding for this project.
Labadie moved, Sundberg seconded, Adopting RESOLUTION NO. 20-060, “A Resolution
Supporting Residents Efforts to Obtain Funding for the construction of a Galpin Lake
Trail.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
B. COVID-19 Reopening Policies
City Administrator Lerud gave an overview of the background of the City’s response to COVID-
19 and the loosening restrictions. He noted that one of the necessary pieces is for the City to
establish policies and conditions for reopening the facilities to the public. He explained that the
proposed guidelines have been prepared using the template provided by the State. He noted that
if these policies are approved, City Hall would be open to the public starting on June 9, 2020.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 8, 2020
Page 4 of 5
Councilmember Johnson asked if there were any members of City staff who have indicated that
they would not feel comfortable coming to City Hall. City Administrator Lerud stated that he has
not heard that anyone is reluctant to come in.
Councilmember Sundberg asked if the City would be conducting any testing, such as taking
temperatures, as people enter the building. City Administrator Lerud stated that it was discussed
and was decided against because the temperature is just a snapshot in time, and people can be
asymptomatic and still spread the virus. He said that testing would also put the employee in close
proximity to people increasing the possibility of spreading the virus.
Councilmember Sundberg stated that this decision appears contrary to what the Department of
Health has been recommending. She suggested that the City consider finding a way to take
temperatures without being in close proximity to the public. City Administrator Lerud stated that
staff will defer to the Council’s wishes. Councilmember Sundberg stated that she did not want to
impose her will on the staff and would like to adhere to their wishes and comfort level.
Councilmember Johnson shared a recent experience of entering a public building and how his
temperature was checked by an app. He explained that if it wasn’t cost prohibitive it may be a
way to keep staff safe and also be efficient with staff’s time. City Administrator Lerud stated that
he will check into that system to see if it is something that may be of value for the City to have.
Councilmember Labadie asked about staff comfort level with people entering City Hall with or
without face masks. Lerud stated that staff did discuss it but generally the contact times between
staff and the public are very brief and noted that they are trying to do as many things outside of
the building as possible. Councilmember Labadie suggested that perhaps the City could provide
a mask in a sandwich bag, similar to what Costco has been doing for their customers.
Councilmember Johnson asked when the Council will be able to meet in person again. City
Administrator Lerud stated that staff has been looking at possibilities of having the Council and
staff meet in the Council Chambers and having the public continue to participate via Zoom, so he
is hoping that they may be able to start those types of meetings by July of 2020. Councilmember
Johnson asked that each Council member and staff member be reached out to individually to
determine their comfort level with meeting in person. He stated that he did not want to force
someone to meet in person if it made them uncomfortable.
Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 20-061, “A Resolution
Approving Reopening Policies to Protect Residents and City Employees from the COVID-
19 Virus.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Other
Public Works Director Brown stated they are continuing to work on flushing watermains and
striping has also beginning. He stated that they also held a pre-construction conference regarding
the Public Works roof project.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
June 8, 2020
Page 5 of 5
Mayor Zerby asked for an update on issues reported on SeeClickFix regarding trees and
snowplow damage repairs. Public Works Director Brown stated that because of the number of
trees in the community, handling trees will be an ongoing issue. He explained that staff is
continuing to plug away at the snowplow damage.
Planning Director Darling explained that the City is continuing to make progress on Badger Park
and the only remaining items are some electrical work in the shelter and stone work around the
base of the pillars. She noted that the Park Commission will be touring the parks individually
instead of as a group and are planning to meet in July to discuss.
City Administrator Lerud noted that he had reached out to the City of Minnetrista in advance of
the upcoming street project and their council approved the city’s proposal of pre and post
inspection of the roadways in Minnetrista, and repairing the spots in roads that are damages as
a result of the Shorewood project.
B. Mayor and City Council
Mayor Zerby asked Councilmember Johnson to give an update on the City of Excelsior meeting
he had participated in via Zoom.
Councilmember Johnson stated that during the City of Excelsior’s work session meeting, one of
the topics discussed was cooperation with Shorewood. He stated that the area discussed were:
Mary Lake; Public Works efficiency between the cities; access on Lake Street; and annexation to
clear up the municipal lines. He noted that one of the ideas discussed was to form a
subcommittee between Excelsior and Shorewood to discuss some of these issues.
Councilmember Labadie attended the Fire Board meeting where they had revealed a mask that
they are hoping that Council and staff will wear around town. City Administrator Lerud stated that
he has received the masks and will be distributing them.
Mayor Zerby stated that he has been contacted by some residents asking if Shorewood was
willing to make a response regarding the recent events surrounding George Floyd’s death. He
stated that he thinks a response maybe more powerful if it came from more than just Shorewood,
such as the four cities that are part of the police department. He noted that he will be bringing
this up for discussion at the next Police Board meeting.
11. ADJOURN
Johnson moved, Sundberg seconded, Adjourning the City Council Regular Meeting of
June 8, 2020, at 8:00 P.M.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: June 22, 2020
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
66204-66226 & ACH 671,945.53
Total Claims $671,945.53
We have also included a payroll summary for the payroll period e June 7, 2020.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide servi
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay thes
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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City of Shorewood Council Meeting Item
2C
Title/Subject: Appointing Emma Notermann as Planning Technician
Meeting Date: June 22, 2020
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Marie Darling, Planning Director
REGULAR
Background:
Following the City Council’s acceptance of Katriona Molasky’s
resignation as planning technicianits April 13 meeting, staff re-advertised the position.
The city received 20 applications, and the applicant pool was particularly well-qualified.
The city conducted two rounds of interviews and had personality and aptitude
assessments completed on the two finalists. Staff is please to recommend the council
appoint Emma Notermann to the planning technician position. Ms. Notermann has a
master’s degree in public administration and is presently a planning technician for Clay
County.
Financial or Budget Considerations:
This appointment fills an existing position that
was vacated when Patti Helgesen retired in 2019 and it has been included in the
approved 2020 budget.
Recommended Action:
Motion to appoint Emma Notermann to the position of
Planning Technician at an hourly salary of $30.25 with a six-month probationary period,
conditioned on an acceptable criminal background check being received.
Next Steps and Timeline:
Staff will notify the candidate and all applicants of the
Council’s decision.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
#8A
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Accepting Bids and Award of Construction Contract for the Woodside Road and
Woodside Lane Street Reclamation and Watermain Extension Project
City Project 19-04
Meeting Date: June 22, 2020
Prepared by: Katie Koscielak, Project Manager
Reviewed by: Larry Brown, Director of Public Works
Attachments: Bid Summary, Resolution, Letter of Recommendation
Background: On April 27, 2020, the City Council approved plans and specifications, and authorized
advertisement for bids for the Woodside Road and Woodside Lane Street Reclamation and Watermain
Extension Project, City Project 19-04,. Improvements identified for 2020 consists of reclamation of the
existing street section, full-width bituminous overlay and minor drainage improvements as feasible
along the following roadways, and as shown in Attachment 1:
Woodside Road from Howards Point Road to the southwest terminus
Woodside Lane from Woodside Road to the north terminus
Utility improvements include sanitary sewer casting replacement to reduce inflow and infiltration and
the extension of new watermain, including services, along Woodside Road from Howards Point Road to
the southwest cul-de-sac of Woodside Road, Woodside Lane, and Kathleen Court. The improvements
also included the connection of the new watermain to Boulder Bridge Drive as an alternate. WSB and
staff are currently working with the property owner adjacent to roposed watermain alignment to
secure the necessary easement to complete the work. The connection between the Woodside Road cul-
de-sac and Boulder Bridge Drive, is contingent upon successful negotiation of a drainage and utility
easement with a property owner along the route of the interconnection.
The City received bids on Thursday, June 11, 2020, and WSB has prepared a bid results letter with
recommendation for awarding the project and summary of bids recei, as shown in Attachment 2.
The Lowest responsive bid received is from New Look Contracting, Inc. of Rogers, Minnesota, with their
grand total base bid of $828,961.00. The Engineers Estimate, prepared prior to receiving bids, was
$932,990.00. New Look Contracting, Inc.s bid for Alternate 1 for the interconnect to the Boulder Bridge
watermain was $32,355.00.
The streets proposed for the project are part of the City of Shoet Improvement Program
and have been budgeted within the Citys Capital Improvement Plan for However, while finalizing
plans and specifications in preparation for bidding a preliminary review o
significance was completed. The preliminary investigation indicated Woodside Road to be within close
proximity of the Scott Burial Mounds. Mn State Statute 307.08 requires that the burial location be
authenticated/evaluated. As such, Blondo Consulting LLC. was contracted to perform a preliminary
review/analysis of the site in December of 2019. Blondo Consulting, LLC. has completed research, a field
Mission Statement: The City of Shorewood is committed to providing residents qualit
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
visit and initiated conversations with the Office of the State Archaeologist, Minnesota Indian Affairs
Council, and Minnesota State Historical Preservation Office.
The project continues to be under review awaiting final approval from the Minnesota State
Archaeologist, the Minnesota Indian Affairs Council, and the Minnesota State Historical Preser
Office. Staff recommends award of the project, with the construction start date dependent on approval
form these agencies.
Financial Impact: The Feasibility Report opinion of probable project cost is $1,371,000 including
construction contingency and indirect costs (engineering, legal, financing, administrative, etc.). The
project is proposed to be funded from the Street Reconstruction Fund, Sanitary Sewer Fund, and
Watermain Fund.
Time Schedule:
Final Design
Anticipated Final Archaeological Review Completed*&&&&&&&&.&& June/July 2020
Anticipated Award Contract &&&&&&&&&&&&&&&&&&&&&.&&&& June 22, 2020
Construction
Begin Construction &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&.mid July 2020
Final Completion &&&&&&&&&&&&&&&&&&..&&&&&&&&&&&&&. October 2020
*Due to the COVID-19 pandemic, agencies have been allotted additional review time.
Options: Staff recommends Council consider the following actions:
1.Approve the resolution accepting bids and awarding the contract
responsive bidder for the Woodside Road and Woodside Lane Street Reclamation and
Watermain Extension Project, City Project 19-04.
2.Reject all bids for the Woodside Road and Woodside Lane Street Reclamation and Watermain
Extension Project, City Project 19-04.
3.Take no action on this item at this time.
Recommendation: Staff recommends the City Council approve the attached resolution Accepting Bids
and Award of Construction Contract for the Woodside Road and Woodside Lane Street Reclamation
and Watermain Extension Project, City Project 19-04 .
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
WOODSIDE ROAD AND WOODSIDE LANE STREET RECLAMATION AND
WATERMAIN EXTENSION PROJECT, CITY PROJECT 19-04
WHEREAS
, pursuant to an advertisement for bids for local improvements
designated as the Woodside Road and Woodside Lane Street Reclamation Project and
Watermain Extension Project, City Project 19-04, bids were received, opened on June
11, 2020, tabulated according to law, and such tabulation is attached hereto and made a
part hereof; and
WHEREAS,
the City Council has determined that New Look Contracting, Inc. of
Rogers, Minnesota is the lowest responsible and responsive bidder in compliance with
the specifications.
NOW, THEREFORE, BE IT RESOLVED,
by the City Council of the City of
Shorewood as follows:
1. All bids for the construction of the Woodside Road and Woodside Lane
Street Reclamation Project and Watermain Extension Project, City Project
19-04 have been received and are tabulated on the attached summary.
2. The bid of New Look Contracting, Inc. in the amount of $828,961.00, for
the construction of said improvements, is in accordance with the plans
and specifications and advertisement for bids and is the lowest
responsible bid.
3. The bid of New Look Contracting, Inc. in the amount of $32,355.00, for
the construction of Alternate 1 contingent upon the receipt of the
necessary construction easement, is in accordance with the plans and
specifications and advertisement for bids and is the lowest responsible
bid.
4. The Mayor and City Clerk are hereby authorized and directed to enter into
a contract with said bidder for the construction of said improvements for
and on behalf of the City of Shorewood.
5. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next two lowest bidders shall be retained until a
contract has been executed.
nd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 22
day of June, 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
ENCHANTED ISLAND AND SHADY ISLAND STREET RECLAMATION PROJECT,
CITY PROJECT 18-11
WHEREAS
, pursuant to an advertisement for bids for local improvements
designated as the Enchanted Island and Shady Island Street Reclamation Project, City
Project 18-11, bids were received, opened on June 16, 2020, tabulated according to law,
and such tabulation is attached hereto and made a part hereof; and
WHEREAS,
the City Council has determined that Northwest Asphalt, Inc. of
Shakopee, Minnesota is the lowest responsible and responsive bidder in compliance
with the specifications.
NOW, THEREFORE, BE IT RESOLVED,
by the City Council of the City of
Shorewood as follows:
1. All bids for the construction of the Enchanted Island and Shady Island
Street Reclamation Project, City Project 18-11,have been received and
are tabulated on the attached summary.
2. The bid of Northwest Asphalt, Inc. in the amount of $916,937.50, for the
construction of said improvements, is in accordance with the plans and
specifications and advertisement for bids and is the lowest responsible
bid.
3. The Mayor and City Clerk are hereby authorized and directed to enter into
a contract with said bidder for the construction of said improvements for
and on behalf of the City of Shorewood.
4. The City Clerk is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next two lowest bidders shall be retained until a
contract has been executed.
nd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 22
day of June, 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-xxx
A RESOLUTION TO APPROVE FEASIBILITY STUDY AND AUTHORIZE
PREPARATIONG OF PLANS AND SPECIFICATIONS FOR THE MARY LAKE
OUTLET PROJECT
CITY PROJECT 19-09
WHEREAS,
Mary Lake that does not have a natural drainage outlet and staff has
reviewed various options to allow for a gravity flow outlet; and
WHEREAS,
staff has worked with associated permitting agencies to review concept
alternatives in which a recommended solution has been identified; and
WHEREAS,
the recommended solution would increase the water level of Studer Pond
located in the City of Excelsior and would require a variance from the Minnehaha Creek
Watershed District, and
WHEREAS,
the City of Shorewood has advertised and hosted a public hearing for the
project, and
WHEREAS,
the current Capital Improvement Plan (CIP) identifies improvements to
provide an outlet from a land locked Mary Lake in 2020; and
WHEREAS,
Bolton & Menk has prepared a feasibility study for the Mary Lake Outlet;
and
NOW THEREFOREBE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
,
SHOREWOOD, MINNESOTA AS FOLLOWS
:
1. The City Council of the City of Shorewood, Minnesota approves the feasibility
study, authorizes preparation of final plans and specifications, and directs staff to
pursue a variance from the Minnehaha Creek Watershed District for the Mary
Lake Outlet project.
nd
Passed by the City Council of Shorewood, Minnesota this 22 day of June, 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-xxx
A RESOLUTION APPROVING THE FEASIBILITY STUDY AND AUTHORIZING
PREPARING PLANS AND SPECIFICATIONS FOR THE SHOREWOOD OAKS
DRAINGE PROJECT
CITY PROJECT 20-04
WHEREAS,
the City of Shorewood (“City”) authorized the preparation of a Feasibility
Study for the Shorewood Oaks Drainage project, City Project 20-04, on March 23, 2020;
and
WHEREAS,
the preliminary engineering and Feasibility Study confirms that the
proposed improvements will provide an overflow to the individual draintile services; and
WHEREAS,
the proposed improvements are necessary, cost effective, and feasible;
and
WHEREAS,
the project is included in the 2020 Capital Improvements Plan and will fund
the project from the Stormwater Fund; and
NOW THEREFORE, IT RESOLVED:
that the City Council of the City of Shorewood
hereby receives the Feasibility Study prepared by Bolton & Menk and Authorizes the
preparation of Final Plans & Specifications for the Shorewood Oaks Drainage project.
nd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 22 day of May,
2020.
.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-xxx
A RESOLUTION ACCEPTING THE PROPOSAL FROM
TOTAL CONTROL SYSTEMS, INC. FOR REPLACEMENT OF THE
PLC AT BADGER WELL FACILITY
WHEREAS,
the Director of Public Works has identified within the 2020 Capital
Improvement Program the need to replace the Programable Logic Controller (PLC) at
the Badger Well Facility located at 5735 Country Club Road: and
WHEREAS,
staff has solicited a proposal from Total Control Systems, Inc. for the
furnishing, installation, and programming for said PLC; and
WHEREAS,
the Director of Public Works has reviewed the proposal received and has
found it to be in order:
NOW THEREFORE, IT RESOLVED:
that the City Council of the City of Shorewood
hereby accepts the proposal by Total Control Systems, Inc. in the amount of
$15,620.67.
nd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 22 day of June,
2020.
.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
8F
Title/Subject: Beverly Drive/Cajed Lane: Approve Plans & Specs
and Authorize Advertising; City Project 20-03
MEETING
Meeting Date: Monday, June 22, 2020
TYPE
Prepared by: Andrew Budde, City Engineer Regular
Meeting
Reviewed by: Larry Brown, Director of Public Works
Attachments: Overview Figure, Plans & Specifications, and Resolution
Background:
On May 11, 2020, the Council authorized the preparation of plans &
specifications for the Beverly Drive and Cajed Lane Drainage project, City Project
20-03. A site location map is shown in Attachment 1. The plans are completed, and
staff is seeking approval of the plans and authorization to advertise for bids. An
abbreviated set of plans have been included here, with a link to the full set of
documents available at the following link, for those who would like additional detail:
ci.shorewood.mn.us/beverly
The project consists of replacing a failing private draintile and helps reduce the duration
of the peak flooding in each basin and does not increase any flooding elevations
downstream. The improvements include installing an 8” pipe from the basin south of
Beverly Drive and adding in a connection to the basin west of Cajed Lane. From the
junction of the two, a 12” pipe will be installed to where it will discharge north of
Smithtown Road. Where encountered, the old tile will be connected to the proposed
storm sewer. The project would be constructed using a combination of directionally
drilling and open cut construction. Directionally drilling the pipe will help reduce impacts
to resident’s property and public roadways. Right of Entry’s are needed for
construction along with permanent easements from at least two property owners.
Discussions have begun with property owners and will continue over the next several
weeks to secure these rights.
If authorized, electronic bid opening could occur on July 16 and award could occur at
the July 27 meeting. Construction would occur this fall with substantial completion by
November 1, 2020. Final restoration would occur by June 1, 2021.
The attached Resolution approves the plans and specifications and authorizes
advertisement for bids. The advertisement will be placed in the Official City newspapers
and on QuestCDN.com.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Financial Considerations:
Costs for this work have been budgeted for and will be paid
for from the City’s Capital Improvement Plans for Storm Sewer in 2020. The City has
budgeted $720,000 for this project.
The total estimated project costs are $371,000. The estimated project costs include
construction, engineering, legal, and administrative costs.
Next Steps and Timelines:
Approve Plans and Specifications/Authorize Ad for Bid ............................ June 22, 2020
Open Bids ................................................................................................... July 16, 2020
Award Construction Contract ...................................................................... July 27, 2020
Begin Construction ............................................................................... August/Sept 2020
Construction Substantially Complete ....................................................late October 2020
Final Completion…………………………………………………………………..June 1, 2021
Recommendation/Action Requested:
Staff recommends the city council approve the
plans and specifications and authorize advertising.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-xxx
A RESOLUTION TO APPROVE PLANS & SPECIFICATIONS AND AUTHORIZE
ADVERTISING FOR BIDS FOR THE BEVERLY DRIVE AND CAJED LANE
DRAINAGE PROJECT
CITY PROJECT 20-03
WHEREAS,
the City of Shorewood (“City”) authorized preparation of plans and
specifications for the Beverly Drive and Cajed Lane Drainage project, City Project 20-03
on May 11, 2020; and
WHEREAS,
the City Council has directed Bolton and Menk, Inc. to prepare plans and
specifications and they have been completed; and
WHEREAS,
right of entries and permanent easements will be secured to allow for
construction and permanent rights over the storm sewer. These discussions are
ongoing with impacted residents, and
NOW THEREFORE, IT RESOLVED:
that the City Council of the City of Shorewood
hereby approves the Final Plans & Specifications for the Beverly Drive and Cajed Lane
Drainage Project, City Project 20-03 and authorizes advertisement and solicitation of
bids.
nd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this22 day of June,
2020.
.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood
General Fund Statement of Revenues, Expenditures and Changes in
Through the Month Ended May 31, 2020 (Unaudited)
CurrentCurrentCurrentPrior
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
202005/31/2005/31/20Budget05/31/19
REVENUES:
$ 5,856,611$ -0.0%$ (5,856,611)$ -
Taxes
Licenses and Permits 232,225 125,72454.1% (106,501) 184,586
Intergovernmental 123,500 53,41043.2% (70,090) 48,952
Charges for Services 52,860 10,97620.8% (41,884) 23,701
Fines and Forfeitures 60,000 14,43424.1% (45,566) 16,863
Special Assessments 5,000 -0.0% (5,000) -
Miscellaneous 211,000 133,79163.4% (77,209) 141,234
Total Revenues 6,541,196 338,3355.2% (6,202,861) 415,336
EXPENDITURES:
Current:
General Government 1,495,185 660,81044.2% (834,375) 624,029
Public Safety 2,385,377 1,160,23848.6% (1,225,139) 1,201,157
Public Works 1,195,008 379,839 31.8% (815,169) 397,259
Parks and Recreation 324,596 91,35128.1% (233,245) 79,864
Total Expenditures 5,400,166 2,292,23842.4% (3,107,928) 2,302,309
Excess of Revenues
Over (Under) Expenditures 1,141,030 (1,953,903)-171.2% (3,094,933) (1,886,973)
OTHER SOURCES (USES):
Transfers In 25,000 25,000100.0% - 25,000
Transfers Out (1,222,415) (1,222,415)100.0% - (1,646,305)
Total Other Sources (Uses) (1,197,415) (1,197,415)100.0% - (1,621,305)
Excess of Revenues & Other Sources
Over (Under) Expenditures & Other Uses (56,385) (3,151,318)5588.9% (3,094,933) (3,508,278)
FUND BALANCES:
January 1 4,269,389 - 4,419,413
May 31$ 1,118,071$ (3,094,933)$ 911,135
BalanceBalance
20202019
CASH:
$ 4,100,412$ 4,286,039
January 1
(2,929,820) (3,067,972)
Increase (Decrease) in Cash
May 31
$ 1,170,592$ 1,218,067
City of Shorewood
General Fund Statement of Expenditures and Other Uses by Program
Through the Month Ended May 31, 2020 (Unaudited)
CurrentCurrentCurrentPrior
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
202005/31/2005/31/20Budget05/31/19
EXPENDITURES:
Current:
General Government
Council 84,100 36,26843.1% (47,832) 29,543
Administration 502,656 203,62040.5% (299,036) 190,100
Elections 26,000 6,43624.8% (19,564) -
Finance 202,745 73,50936.3% (129,236) 79,401
Professional Services 252,000 123,77749.1% (128,223) 116,011
Planning 230,434 86,51037.5% (143,924) 83,639
Municipal Buildings 197,250 130,69066.3% (66,560) 125,335
Total General Government 1,495,185 660,81044.2% (834,375) 624,029
Public Safety
Police Protection 1,507,501 753,03150.0% (754,470) 743,739
Fire Protection 693,325 346,66350.0% (346,662) 339,399
Protective Inspections 184,551 60,54432.8% 111,749 118,019
Total Public Safety 2,385,377 1,160,23848.6% (989,383) 1,201,157
Public Works
City Engineer 90,250 42,879 47.5% (47,371) 18,872
Public Works Service 991,688 283,107 28.5% (708,581) 287,825
Ice and Snow Removal 113,070 53,853 47.6% (59,217) 90,562
Total Public Works 1,195,008 379,839 31.8% (815,169) 397,259
Parks and Recreation
Park Maintenance 258,939 57,69622.3% (201,243) 54,282
Recreation 65,657 33,65551.3% (32,002) 25,582
Total Parks and Recreation 324,596 91,35128.1% (233,245) 79,864
Total Expenditures 5,400,166 2,292,23842.4% (2,872,172) 2,302,309
OTHER USES:
Transfers Out:
Southshore Center - Building 32,300 32,300 100.0% - 49,800
Southshore Center - Operations 70,000 70,000 100.0% - 70,000
EDA Debt City Hall 95,115 95,115 100.0% - 92,005
Equipment Replacement 95,000 95,000 100.0% - 172,500
Street Improvements 835,000 835,000 100.0% - 810,000
Park Capital 95,000 95,000 100.0% - 222,000
Manor Park Pond - - N/A - 230,000
Total Transfers Out 1,222,415 1,222,415100.0% - 1,646,305
Total Expenditures & Other Uses 6,622,581 3,514,65353.1% (2,872,172) 3,948,614