07-13-20 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 13, 2020 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions. For link issues at meeting time, call 952.960.7906.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes from June 22, 2020 Minutes
B. Approval of the Verified Claims List Claims List
C. Appointment of Tim Kosek to LEO-Utilities position City Administrator
D. Approval SLMPD-Excelsior Dock Patrol Agreement City Administrator
E. Approval of 2020 City Code Update Supplement S-15 City Clerk/HR Director Memo
Ordinance 572
Resolution 20-068
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
CITY COUNCIL REGULAR MEETING AGENDA – July 13, 2020
Page 2
8. ENGINEERING/PUBLIC WORKS
A. Amendment to Professional Service Agreement, Barr Director of Public Works Memo
Engineering for Grant Street Drainage, City Project 18-04 Resolution 20-069
B. Professional Services Agreement, WSB and Associates Director of Public Works Memo
for Construction Inspection and Engineering Services, Resolution 20-070
Woodside Road/Lane Reconstruction, City Project 19-04
C. Professional Services Agreement, WSB and Associates Director of Public Works Memo
for Construction Inspection and Engineering Services, Resolution 20-071
Enchanted and Shady Island Reclaim, City Project 18-11
9. GENERAL/NEW BUSINESS
A. Calling for Bond sale for projects City Administrator Memo
Resolution 20-072
B. Presentation by Tim Litfin, Minnetonka School District
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JUNE 22, 2020 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
Due to the Centers for Disease Control’s recommendation limiting the number of people present
at a meeting and pursuant to MN Statute 13D.02, the Shorewood City Council was held via
electronic means.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; City
Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director
Rigdon; Planning Director Darling; Director of Public Works Brown; and, City
Engineer Budde
Absent: None
B. Review Agenda
Siakel moved, Labadie seconded, approving the agenda as presented.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Siakel moved, Johnson seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes from June 8, 2020
B. Approval of the Verified Claims List
C. Appointment of Emma Notermann as Planning Technician
D. Approve Purchase of Dehumidification System for Amesbury Well
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
3. MATTERS FROM THE FLOOR - NONE
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 2 of 10
4. PUBLIC HEARING
A. Mary Lake Outlet, City Project 19-09
City Engineer Budde gave an overview of the feasibility study for the Mary Lake Outlet project, a
land locked lake with no natural outlet. He stated that over the last six years, the City has pumped
Mary Lake three times. He noted that there are currently two structures that do not meet current
zoning requirements that are the most at risk. He gave an overview of the possible outlet routing
options and explained that the best option was to route eastward using existing right-of-way to
Studer Pond. He stated that staff is recommending Alternative One using an eight-inch pipe with
an outlet at normal water level of Mary Lake. He noted that as part of the feasibility study they
had completed a topographic survey, updated the hydraulic modeling and updated the cost
estimates. He explained that both open cut construction and directional drilling would be used for
this project. He gave examples of one-hundred-year flood events and what would happen in its
current condition as well as the proposed condition with the eight-inch outlet. He noted that the
structures at 23955 Clover Lane and 23950 Elder Turn do not currently meet the City’s zoning
ordinance, but they are grandfathered in because the ordinance applies to new structures. He
explained that the City is not trying to fix this issue and bring them into compliance but would like
to reduce the risk associated with them being damaged. He gave an overview of the hydrograph
results for the Studer Pond Water levels with the proposed improvements. He noted that the
structure at 23445 Smithtown Road does not meet the zoning requirement and in this case, the
project does not make the situation better or worse. He stated that this project would not be
assessed and is estimated to cost approximately six hundred fifty-four thousand dollars. He
reviewed the permitting and approvals that will be necessary to complete the project. He gave
an overview of the proposed schedule and noted that staff is estimating that construction will
begin in late September or early October of 2020. He stated that the plan would be for the project
to be substantially completed by late November of 2020.
Mayor Zerby opened the public hearing for comment at 7:21 p.m.
Kenneth Huskins, 24075 Mary Lake Trail, asked about the retention pond adjacent to his property
and whether there would be any consequences to this pond with the City’s proposed solution.
City Engineer Budde stated that there should not be any impact to that retention pond.
Mr. Huskins asked whether the grading was completed to connect the north part of the lake with
the main body of the lake whether they may be any bi-directional flow of the water.
City Engineer Budde stated that they he does not think there will be any significant bi-directional
flow. He stated that there may be a minor flow, but by creating a channel, it is making a way for
it to look, act and operate as one basin. He explained that because the outlet is on the north side,
that is generally the direction the water will drain. He stated that he is not concerned about bi-
directional flow in this situation.
Mr. Huskins asked about the budget estimate and whether there is a plus or minus associated
with it for potential overage of underage of the estimated costs for the bids that may come in.
City Engineer Budde stated that he believes the estimate given is on the high side and as long as
there are no unforeseeable issues, he expects the bids to come in under the amount he has
estimated.
Roger Lubke, 5915 Minnetonka Drive, noted that the picture that was shown for the directional
drilling showed a very small pipe. He stated that there is an eight-inch pipe coming out of Mary
Lake and asked if he was missing something based on what was shown in the pictures. He stated
that his biggest question is regarding funding. He stated that City Engineer Budde stated that
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 3 of 10
there would not be assessments for this project and asked if that meant everyone in the City
would be paying for this project. He stated that in his opinion, this project directly benefits the
residents that live near Mary Lake and not the general City population and asked why tax payer
dollars would be used to fund this project..
City Engineer Budde stated that the picture shown of the direction drill mechanism had a three-
inch diameter head. He stated that in this case, there will be a larger head put onto the machine
in order to accommodate the eight-inch pipe. He stated that the City’s policy is not to assess for
any projects. He stated that the City is planning to use some money from the general fund, but
also to bond for some of the costs. City Administrator Lerud clarified that stormwater is an
Enterprise Fund so stormwater utility fees are used to finance storm water projects, and no
general fund money will used for this project.
Mr. Lubke asked whether this would be carrying the nutrients from all the surrounding lawns all
the way into Lake Minnetonka. Councilmember Siakel explained that almost all of the water on
the western side of the City eventually makes it way to Lake Minnetonka. She stated that it has
been quite a while since the City banned phosphorus from fertilizers so there has been quite a bit
done to try not to have excess chemicals flow through the water system.
Mr. Lubke stated that he would think that what would make the most sense is to have this water
drain into some sort of pond where there are reeds and other vegetation, so the water is mitigated
before it would run into a lake. He stated that one of the alternatives presented was for this to go
into some sort of wetland before going into Lake Minnetonka which he thinks is a bit more
environmentally friendly. He noted that he was not trying to criticize this plan, but would like to
know if this situation has been thoroughly thought through.
City Engineer Budde stated that the City has not done water quality testing of what is in Mary
Lake versus anything downstream. He noted that if you look at historical photos, Studer Pond
has been a wetland. He noted that when the water leaves Studer Pond, it will go through another
wetland system before it makes it way to Lake Minnetonka. He stated that this water will go
through two basins before it gets to Lake Minnetonka.
Mayor Zerby explained that this plan also requires approval by the Minnehaha Creek Watershed
District who looks very closely at these types of things.
Nicole Rubinger 24035 Mary Lake Trail, stated that from the information presented, her
understanding is that it only costs about $16,000 to pump down the level of the lake, why the City
would be looking at spending over $600,000. City Engineer Budde explained that it cost that
much to pump down the lake, not including city staff time. He noted that this has had to be done
a number of times over the last ten years.
Ms. Rubinger asked about the cost benefit of moving forward with this project versus if the City
keeps on doing what it has been doing. Councilmember Siakel stated that she thinks there is
probably a better way to drain it than the way it has been done in the past. She stated that there
have been a number of residents that have come forward over a number of years to ask the City
to do something to correct the situation. She reiterated that the City does not assess for this type
of project and explained that the City took a look at the needs of the entire western portion of the
City with regarding to water issues.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 4 of 10
Director of Public Works Brown stated that the City has had to seek emergency permitting from
the DNR for past pumping that needed to be done. He explained that with the proposed design
of an eight-inch pipe, their hope is to gradually drain down the lake during heavy rain events rather
than holding off and waiting until the last minute when homes are in danger. He stated that the
pumping can cause more environmental damage such as erosion and dumping nutrients because
of it being pumped rather than flowing.
Councilmember Johnson stated that for the residents that live near the pump location, they have
about six weeks of hearing the loud noise of the pump which becomes a quality of life issue for
nearby residents. Public Works Director Brown stated that they also had to cross driveways in
the area with the equipment and people definitely got tired of it.
Brett Brooks, 23610 Gillette Curve, asked about the required easement and why the existing
easement cannot just be used.
City Engineer Budde reviewed the location of the existing easement and the proposed easement.
He explained that in order to directionally drill, there needs to be a fairly straight path for the
equipment to be able to work which is why the proposed easement is there.
Mr. Brooks stated that when the watermain easement originally went in, it was proposed in almost
the same location as is suggested for this project. He explained that the property owners did not
want an easement in that location and sought legal action to get it moved to a different location.
He stated that the City has said that this project will have a positive impact on the properties
surrounding Mary Lake, but it will have a detrimental impact on the property where the easement
is required. He noted that they had written a letter opposing this easement.
City Engineer Budde stated that the City did receive the letter. He noted that there are a few
changes that can be made to the design but the City will need an easement from this property
owner or one off of Wood Duck Circle. He noted that the current recommendation is, in his
opinion, the best route, but the City can consider some other options, if necessary.
Councilmember Siakel asked what Mr. Brooks meant by this project being detrimental to this
property. Mr. Brooks stated that his understanding is that the property owner cannot do anything
on top of the easement so it makes that portion of the property virtually unusable.
Garrett Nordling, 5810 Minnetonka Drive, asked if this project will improve water quality or if there
will be any side effects on Mary Lake.
City Engineer Budde stated that he does not envision any significant water quality or side effects
on Mary Lake.
Ms. Rubinger, stated that there are a lot of turtles and other animal life in Mary Lake and asked if
there will be any change in animal behavior or their habitat related to this project. City Engineer
Budde stated that what this does for Mary Lake is make the water level consistent over the whole
season rather than having the levels bounce up in elevation. He stated that if there are birds or
animals that have their nests along the shore, they will be less impacted with this proposed project
than in their current condition. He noted that the City will also be seeking a permit from the DNR
for this project.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 5 of 10
Susan Louris, 556 Williams Street, stated that their property backs up to Studer Pond. She asked
if there was a 100-year water event, how much Studer Pond would rise. City Engineer Budde
stated that it would raise it about one inch.
Jeff Pomeroy, 23955 Clover Lane, asked about the open trenching along Clover Lane, which side
of the road it will be on, and what will happen with the soil that is dug out for the project. City
Engineer Budde stated that they have located the utilities already, and are proposing to put the
pipe on the north side of Clover Lane within the City right-of-way. He stated that he believes that
the dirt piles would get placed on the road. He stated that they will also do restoration with
seeding.
Mr. Lubke asked if the pipe and plans were sufficient so there would not be a situation where
Studer Pond may overflow backwards into Mary Lake. City Engineer Budde explained that there
is about twenty-five feet of fall between Mary Lake and Studer Pond so it should not be an issue.
There being no additional public comment, Mayor Zerby closed the public hearing at 7:52 p.m.
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Accept Bids and Award Contract for Woodside Road/Woodside Lane Street
Improvement and Watermain Extension, City Project 19-04
Public Works Director Brown explained that Katie Koscielak from WSB has been working with the
Department of Indian Affairs and asked her to give an update to the Council.
Katie Koscielak, WSB, gave an overview of the reclamation and watermain improvements at
Woodside Road and Woodside Lane and noted that there will only be watermain improvements
along Kathleen Court. She gave an overview of the archeological investigation and noted that
not much has changed since her last update. She stated that the entities involved have indicated
that the project can move forward with a monitoring plan as proposed. She stated that there were
seven bids opened on June 16, 2020. She indicated that the low bid was from New Look
Contracting for a total of $861,316. She gave an overview of the anticipated schedule and noted
that construction should begin in mid-July of 2020 and be completed by October of 2020. She
explained that because of COVID-19 they will not be meeting in larger groups so they will be
getting some newsletters and other forms of communication out to residents so they are informed
about what is going to be happening.
Councilmember Siakel stated that she wants to ensure that the residents in this area know that
this is coming and that there is good communication. Ms. Koscielak stated that they put some
frequently asked questions on the website a few weeks ago about what they can expect during
the reclamation project. She noted that she has been working with Communications Coordinator
Moore on getting in touch with residents to let them know the project is coming. She stated that
they sent out an update about a week ago and have already received four phone calls from people
hoping to coordinate the open house at their home.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 6 of 10
Councilmember Johnson stated that he also believes that there has been construction signage
up for quite a while. Public Works Director Brown stated that in addition to construction signage,
the City has also been working with residents as Center Point Energy has also been in the area
completing work.
Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 20-062, “A Resolution
Accepting Bids and Awarding Contract for the Woodside Road and Woodside Lane Street
Reclamation and Watermain Extension Project, City Project 19-04”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
B. Accept Bids and Award Contract for Enchanted Island and Shady Island
Street Reclamation Project, City Project 18-11
Public Works Director Brown stated that this is a similar project to the Woodside project and asked
Ms. Koscielak to give an update to the Council.
Ms. Koscielak, WSB, gave an overview of the reclamation improvements on Enchanted Lane;
Enchanted Drive; Enchanted Circle; Dellwood Lane; Shady Island Road; Shady Island Circle;
Shady Island Point; Shady Island Trail; and the possibility of including the alternate improvement
on Enchanted Point. She stated that the State Historical Preservation Office has indicated that
that the City can also move forward with this project with monitoring when construction begins.
She stated that they received five bids for this project with the lowest being from Northwest
Asphalt, Inc. She noted that this bid is also came in below the engineering estimate for project
cost. She stated that she is recommending moving forward with the base bid and excluding the
alternate. She stated the residents along Enchanted Point expressed interest in have an otta seal
at some time in the future to stabilize Enchanted Point rather than including it in this project. She
reviewed the anticipated schedule and noted that construction should begin in July and end in
October of 2020. She reiterated that because of COVID-19 they will be using alternative methods
to communicate with residents prior to construction. She noted that they will also be including
Minnetrista in the mailings and weekly updates.
Mayor Zerby stated that he has gotten calls from two residents who live on Enchanted Point and
are concerned because there is a portion of the road that is asphalt and not gravel which was
placed there by private citizens and not the City. He stated that the residents were concerned
about how the City would be dealing with that different surface. Ms. Koscielak stated that they
can take a look at the subsurface materials and see what they have and perhaps have a portion
of it be taken care of the planned improvements.
Mayor Zerby asked that they do that because it is important for these residents to have an
understanding of what their expectation is when the project is completed.
Councilmember Labadie stated that she is happy that the City is including Minnetrista in the
communications.
Councilmember Siakel asked for clarification of the parameters of the project. She stated that her
understanding is that it is just the main project bid and not the gravel road on Enchanted Point,
but will include taking a look at the two properties on Enchanted Point to see what type of materials
and surfacing was used for their privately paved portion.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 7 of 10
Mayor Zerby confirmed that this is what the Council had been discussing.
Brian Murdock, 4540 Enchanted Point, asked if there was any further discussion about paving his
road. Mayor Zerby explained that at this point, the Council is not planning to make any changes
to Enchanted Point other than the minor improvement with an otta seal at some time in the future.
Mr. Murdock thanked the Council and noted that he feels the neighbors are all in agreement that
they would like this solution.
Labadie moved, Sundberg seconded, Adopting RESOLUTION NO. 20-063, “A Resolution
Accepting Bids and Awarding the Contract for the base project for the Enchanted Island
and Shady Island Street Reclamation Project, City Project 18-11.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
C. Approve Feasibility Study and Authorize Plans and Specifications for Mary
Lake Outlet, City Project, 19-09
City Engineer Budde gave an overview of the feasibility study the Mary Lake Outlet project. He
explained that staff is recommending that the City continue to seek the variance from the
Minnehaha Creek Watershed District for changes to the water elevation of Studer Pond. He
stated that they will also be seeking municipal consent from the City of Excelsior. He noted that
he is hopeful that the permitting process through the Minnehaha Creek Watershed District will be
completed by October. He explained that if there are any issues with the permit, it could delay
the construction to late season 2020 or possibility into 2021. He stated that he will make sure to
keep the Council apprised of how things are going with the permitting process so they can plan
accordingly.
Councilmember Siakel stated that she supports finding a solution for Mary Lake. She stated that
she is thinking about the comments from Mr. Brooks about two easements going through their
property and asked staff to work with the residents to limit the overall impact to their property.
Mayor Zerby asked whether the feasibility study needed to be complete before the City could ask
the permitting agencies to move forward. City Engineer Budde explained that the feasibility study
and plans do not need to be fully completed and should be at a point within a few weeks to submit
the information.
Mayor Zerby stated that he had some concerns over how Excelsior will handle this but noted that
he believes they have a similar project coming up that will drain through Shorewood. City
Engineer Budde stated that he is not aware of that plan from Excelsior.
Mayor Zerby asked staff to look into this issue. Planning Director Darling stated that she is aware
of the project that Mayor Zerby is referring to and believes the City of Excelsior has been working
exclusively with the two adjacent property owners and not the City.
Councilmember Labadie thanked City Engineer Budde for his thorough reports and pictures of
directional drilling. She stated that she also has concerns with the potential double easement on
the property referenced by Mr. Brooks. She noted that she believes this is a good permanent
solution for the residents in the area.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 8 of 10
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 20-064, “A Resolution to
Approve Feasibility Study and Authorize Preparation of Plans and Specifications for the
Mary Lake Outlet Project, City Project, 19-09, while also giving consideration to the request
regarding easement concerns.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
D. Approve Feasibility Study and Authorize Preparation of Final Plans for
Shorewood Oaks Drainage, City Project 20-04
City Engineer Budde gave an overview of the feasibility study and plans for the Shorewood Oaks
drainage project. He reviewed the background of the existing situation which was a tile system
installed under the streets. He explained that it was believed to be for sump pump discharge,
footing drains and lowering the ground water and does connect to the sewer system. He gave
examples of several times when the sump pumps have failed, and water has backed up into
nearby basements. He stated that this area was also evaluated as part of the Western Shorewood
Drainage Study. He explained that the proposed improvements are to install a catch basin onto
existing tile near the right-of-way and property line. He stated that this should allow for excess
flows to overflow rim of structure and drain to the street. He noted that they would like to confirm
connection to existing footing drainage via televising. He reviewed the project costs and noted
that there will be no assessments for this project. He stated that the estimate at this stage is two
hundred seventeen thousand dollars. He reviewed the proposed schedule and noted that
construction should begin by mid-September and be substantially complete by November of 2020.
Don Aslesen, 26055 Shorewood Oaks Drive, thanked the Council and City Engineer Budde for
their work on this issue. He stated that he had hired Matt’s Plumbing do scoping to take a look at
the line. He stated that he does not believe the catch basin solution will solve the problem at his
property and thinks that it may just need to be capped in his situation. He stated that he is happy
to have a conversation with City Engineer Budde about this situation and share the information
he has been able to gather.
Dave Eisenmann, 26320 Shorewood Oaks Drive, stated that he wanted to echo what Mr. Aslesen
shared. He stated that he really appreciates the City taking action on this issue and thanked City
Engineer Budde for working with him and having conversations about what is going on. He stated
that he is happy to work with the City on coming up with a workable solution. He stated that he
also does not think the catch basin is a solution that will work for his household but is glad they
are planning to investigate other possible solutions, especially by televising the connections. He
reiterated his thanks to the City for working on this problem.
Mr. Aslesen stated that he thinks what has already helped alleviate some of problems was paving
the parking lot at the ballfields and elevating it on the west side.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 20-065, “A Resolution
Approving the Feasibility Study and Authorizing Preparing Plans and Specifications for
the Shorewood Oaks Drainage Project, City Project 20-04.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 9 of 10
E. Accept Proposal from Total Control for Replacement of Programmable Logic
Controller at Badger Well
Public Works Director Brown stated that this is the last of the programmable logic controls for the
City’s wells. He gave a brief overview of how the programmable logic controls work. He stated
the PLC was included for replacement in this year’s budget and staff is recommending approval.
Johnson moved, Sundberg seconded, Adopting RESOLUTION NO. 20-066, “A Resolution
Accepting the Proposal from Total Control Systems, Inc. for Replacement of the PLC at
Badger Well Facility.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
F. Approve Plans and Specifications and Authorize Advertisement for Bids for
Beverly Drive and Cajed Lane Drainage Project, City Project 20-03
City Engineer Budde gave an overview of the final plans and specifications for the Beverly Drive
and Cajed Lane Drainage project. He reviewed the updated alignment of the drain tile and plans
to utilize the existing drainage and utility easements. He stated that a portion of it will be open
cut and a portion will be directionally drilled. He noted that the City will need to get right-of-entry
and easements for two properties as part of this project. He noted that if approved, they are
anticipating substantial completion by November 1, 2020 with final restoration by June 1, 2021.
He stated that this is projected to come in significantly under budget.
The Council commended City Engineer Budde for his work on all the upcoming projects in the
City.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 20-067, “A Resolution to
Approve Plans and Specifications and Authorize Advertising for Bids for the Beverly Drive
and Cajed Lane Drainage Project, City Project 20-03.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. May 2020 General Fund Budget Report
Finance Director Rigdon gave a brief overview of the May 2020 General Fund budget report. He
noted that building permits are down a bit from last year at this time.
Other
Public Works Director Brown stated that crews are finishing up watermain flushing this week and
will move into patching and tree work.
Planning Director Darling stated that Eddie Station repainting project is finished.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 22, 2020
Page 10 of 10
B. Mayor and City Council
Councilmember Sundberg expressed her appreciation to the City staff for doing such a dynamite
job amidst the COVID-19 pandemic situation. She noted that she is happy that the City is moving
forward with so many of these Public Works projects.
11. ADJOURN
Sundberg moved, Johnson seconded, Adjourning the City Council Regular Meeting of
June 22, 2020, at 8:54 P.M.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: July 13, 2020
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
66227- 66256 & ACH 381,097.78
Total Claims $381,097.78
We have also included a payroll summary for the payroll period e June 22 & July 5, 2020.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our resident
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay thes
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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ICIGIMGSICIGCCCC#IDLCFKESI#CECC9 ++G65Q<#2<) +O2
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ICIGIMGSIDIGCCCC#NTSETD#CECC$<2O#48H625@#G#4567#:;O2<
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ICIGIMGSIMIGCCCC#ILTCSESD#CECC<Q$+87<<#5H: 2OH4<#G#4567
ICIGIMGSIKIGCCCC#IIDEIR#CECC=82U<2:#48Q$<H:O658H
ICIGIKGSICIGCCCC#KLDCFEMM#CECC9 ++G65Q<#2<) +O2
ICIGIKGSIDIGCCCC#MNCEKI#CECC$<2O#48H625@#G#4567#:;O2<
ICIGIKGSIDDGCCCC#MNDEFC#CECC954O#48H625@#G#4567#:;O2<
ICIGIKGSIMIGCCCC#KFFENM#CECC<Q$+87<<#5H: 2OH4<#G#4567
ICIGIKGSIKIGCCCC#DNETS#CECC=82U<2:#48Q$<H:O658H
ICIGITGSICIGCCCC#SLDRFETI#CECC9 ++G65Q<#2<) +O2
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ICIGITGSIDIGCCCC#MSFERC#CECC$<2O#48H625@#G#4567#:;O2<
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ICIGITGSIMIGCCCC#SFDEMN#CECC<Q$+87<<#5H: 2OH4<#G#4567
ICIGITGSIKIGCCCC#SIEMD#CECC=82U<2:#48Q$<H:O658H
ICIGDSGSICIGCCCC#MLIMDECC#CECC9 ++G65Q<#2<) +O2
ICIGDSGSIDIGCCCC#DMSENC#CECC$<2O#48H625@#G#4567#:;O2<
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ICIGDSGSIMIGCCCC#KTTETN#CECC<Q$+87<<#5H: 2OH4<#G#4567
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ICIGMMGSICIGCCCC#DMDENC#CECC9 ++G65Q<#2<) +O2
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ICIGMMGSIKIGCCCC#ITEMR#CECC=82U<2:#48Q$<H:O658H
ICIGKDGSICIGCCCC#MLSFKEMF#CECC9 ++G65Q<#2<) +O2
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ICIGKDGSIMIGCCCC#RTREMC#CECC<Q$+87<<#5H: 2OH4<#G#4567
ICIGKDGSIKIGCCCC#DSKEFC#CECC=82U<2:#48Q$<H:O658H
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ICIGKMGSIMIGCCCC#DKECI#CECC<Q$+87<<#5H: 2OH4<#G#4567
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$67897:;<9$67897:;<9
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DCIGCCGSIMIGCCCC#MREKI#CECC<Q$+87<<#5H: 2OH4<#G#4567
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FCIGCCGSIMIGCCCC#RKMESK#CECC<Q$+87<<#5H: 2OH4<#G#4567
FCIGCCGSIKIGCCCC#IRNECT#CECC=82U<2:#48Q$<H:O658H
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FIIGCCGSIMIGCCCC#RCRECS#CECC<Q$+87<<#5H: 2OH4<#G#4567
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FDIGCCGSIMIGCCCC#RFERI#CECC<Q$+87<<#5H: 2OH4<#G#4567
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DCDHDRHNDCDHCCCC#RLGCIESS#CECC9 ++H65Q<#2<) +O2
DCDHDRHNDGDHCCCC#SMCERD#CECC$<2O#48J625@#H#4567#:;O2<
DCDHDRHNDGGHCCCC#NCSEMI#CECC954O#48J625@#H#4567#:;O2<
DCDHDRHNDSDHCCCC#RIIEMS#CECC<Q$+87<<#5J: 2OJ4<#H#4567
DCDHDRHNDRDHCCCC#GTENC#CECC=82U<2:#48Q$<J:O658J
DCDHDTHNDCDHCCCC#NLGRRENS#CECC9 ++H65Q<#2<) +O2
DCDHDTHNDCSHCCCC#ITNESN#CECC$O26H65Q<
DCDHDTHNDGDHCCCC#SNIESS#CECC$<2O#48J625@#H#4567#:;O2<
DCDHDTHNDGGHCCCC#STDEGS#CECC954O#48J625@#H#4567#:;O2<
DCDHDTHNDSDHCCCC#NIGESM#CECC<Q$+87<<#5J: 2OJ4<#H#4567
DCDHDTHNDRDHCCCC#SFENI#CECC=82U<2:#48Q$<J:O658J
DCDHGNHNDCDHCCCC#SLDRSEST#CECC9 ++H65Q<#2<) +O2
DCDHGNHNDGDHCCCC#GSIERC#CECC$<2O#48J625@#H#4567#:;O2<
DCDHGNHNDGGHCCCC#GNCERM#CECC954O#48J625@#H#4567#:;O2<
DCDHGNHNDSDHCCCC#RTTETM#CECC<Q$+87<<#5J: 2OJ4<#H#4567
DCDHGNHNDRDHCCCC#DRENM#CECC=82U<2:#48Q$<J:O658J
DCDHSGHNDCDHCCCC#DGLFRNEIG#CECC9 ++H65Q<#2<) +O2
DCDHSGHNDGDHCCCC#MRIERF#CECC$<2O#48J625@#H#4567#:;O2<
DCDHSGHNDGGHCCCC#MRNEGS#CECC954O#48J625@#H#4567#:;O2<
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DCDHSSHNDGDHCCCC#DFERI#CECC$<2O#48J625@#H#4567#:;O2<
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City of Shorewood Council Meeting Item
2C
Title/Subject: Approve Hiring Tim Kosek as LEO-Utilities
Meeting Date: July 13, 2020
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Larry Brown, Director of Public Works REGULAR
Background:
The city recently completed an interview process for the vacant LEO - Utilities
position in Public Works. The candidate pool was small but well qualified. Four applicants were
invited to participate in a “hands-on” exercise to gauge their skill in equipment operation, and
then they completed an interview with Public Works Director Brown, Lead PW Supervisor
Baumann, two members of the public works department, City Clerk/Human Resources Director
Thone, and City Administrator Lerud. A finalist was selected from that process and they
completed a suitability/aptitude assessment by Lisa Sorenson. Staff is please to recommend
the conditional appointment of Tim Kosek. Tim has over 20 years of experience in public works
departments in Howard Lake and Winsted.
Recommendation / Action Requested
:
Staff recommends approving the following LEO -
Utilities conditional job offer to Tim Kosek:
1. Starting salary of $30.25 per hour.
2. Six-month probationary appointment with performance review at the end of six months.
3. All other benefits governed by the union contract and/or city personnel policy.
Staff recommends council approval be conditioned on the follow tests/exam with results
acceptable to the city: Background check by South Lake Minnetonka Police Department,
physical exam, and a drug and alcohol test.
Next Steps
:
If the Council approves hiring Mr. Kosek, we will let the candidate know. We
anticipate he will start within two weeks upon satisfactory completion of the background check,
physical exam and drug test.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
#2D
Title/Subject: Excelsior
Approve Agreement between SLMPD and City of
for summer dock and park patrol services
Meeting Date: July
3, 2020
MEETING
Prepared by:
Greg Lerud, City Administrator
TYPE
REGULAR
Attachments:
Memo from Chief Meehan & 2020 Park and Dock Patrol
Services contract
Background:
Each year, the City of Excelsior enters into an agreement with the SLMPD for
dock and park patrol services. The Joint Powers Agreement allows a member community to
contract with the SLMPD for additional services provided these services do not use existing
SLMPD staff. All costs are the responsibility of the contracting city and the other member cities
must approve the agreement.
Financial or Budget Considerations:
There are no financial considerations.
Options:
Approve the agreement between Excelsior and the SLMPD, deny approval, or
request additional information.
Recommended Action:
Staff recommends the Council approve the agreement between
Excelsior and the SLMPD for the 2020 summer dock and park patrol services.
Next Steps and Timeline:
Staff will notify the SLMPD and the City of Excelsior of the
Council’s decision.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
ITEM 2E
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Ordinance 572 Codification 2020 City Code Supplement S-15
Meeting Date: Monday, July 13, 2020
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Greg Lerud, City Administrator
Attachments: Ordinance 572 Codification 2020 City Code Supplement S-15
Resolution 20- Allowing for Summary Publication
Background:
On November 22, 2004, Council adopted Ordinance 409 which
approved the Municipal Code Book codification provided by American Legal Publishing
Corporation and the League of MN Cities. Fourteen (14) supplements have been
completed since the initial codification.
The fifteenth supplement (S-15) to the City Code contains ordinances up through and
including Ordinance 571. This ordinance, if so adopted, shall take effect upon
publication in the city’s official newspaper.
Financial or Budget Considerations:
Budget Item: Administration Budget: Cost of the
S-15 Supplement does not exceed budgeted funds.
Recommendation/Action Requested: 2 Motions Required as Outlined Below:
Motion:
1) Staff respectfully requests the city council adopt Ordinance 572
Codification of Ordinances for 2020 Supplement S-15 to the Shorewood City
Motion, Second,
Code, provided by American Legal Publishing Corporation.
and Majority required.
2) Motion:
Staff respectfully requests the city council approve Resolution 20- for the
Summary Publication and Content as described in the attached summary
Motion, Second and Four-Fifths Vote required.
publication.
Connection to Vision /Mission
: Consistency in providing the community with quality
public services.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE 572
AN ORDINANCE ENACTING AND ADOPTING THE 2020 S-15 SUPPLEMENT TO
THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD MINNESOTA
American Legal Publishing Corporation of Cincinnati, Ohio, has completed the
Fifteenth Supplement to the Code of Ordinances of the City of Shorewood, which
supplement contains all ordinances up through and including Ordinance No. 571 of a
general and permanent nature enacted since the prior supplement of the Code of
Ordinances of the City of Shorewood; and it is the intent of the City of Shorewood to
accept these updated sections, as outlined in Supplement S-15, available for review
and inspection at City Hall and on the City’s website in its entirety.
NOW THEREFORE
the City Council of the City of Shorewood, Minnesota, ordains:
Section 1.
That the fifteenth supplement to the Code of Ordinances of the City of
Shorewood as submitted by American Legal Publishing Corporation of
Cincinnati, Ohio, is hereby accepted.
Section 2.
This ordinance adopting the 2020 S-15 Supplement to the Code of
Ordinances shall take effect upon publication in the City's official newspaper.
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood, Minnesota, this 13th day
of July 2020.
__________________________
Scott Zerby, Mayor
ATTEST:
____________________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-XX
A RESOLUTION APPROVING PUBLICATION OF
ORDINANCE 572 ENACTING AND ADOPTING THE 2020 S-15 SUPPLEMENT
TO THE CODE OF ORDINANCES FOR THE CITY OF SHOREWOOD
WHEREAS,
at a duly called meeting on July 13, 2020, the City Council of the City of
Shorewood adopted Ordinance 572 entitled “ORDINANCE 572 ENACTING AND
ADOPTING THE 2020 S-15 SUPPLEMENT TO THE CODE OF ORDINANCES FOR
THE CITY OF SHOREWOOD MINNESOTA; and
WHEREAS
, The City Council has adopted annual supplements to the code of
ordinances since its approval of the codification process in 2004. This supplement S-15
contains ordinances up through and including 571. The purpose of the summary is to
inform the public of the intent and effect of the ordinance while saving the expense of
publishing the entire ordinance. The full and complete ordinance is on file in the office
of the City Clerk.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHOREWOOD:
1. The City Council finds that the attached Summary Publication of
Ordinance No. 572 clearly informs the public of intent and effect of the
Ordinance.
2. The City Clerk is directed to publish Ordinance No. 572 by title and
summary, pursuant to Minnesota Statutes, Section 412.191, subd.4.
3. A full copy of the Ordinance is available at Shorewood City Hall and on the city’s
website.
ADOPTED
by the Shorewood City Council on this 13th day of July 2020.
ATTEST: Scott Zerby, Mayor
________________________________
Sandie Thone, City Clerk
(Official Publication)
CITY OF SHOREWOOD
HENNEPIN COUNTY, STATE OF MINNESOTA
SUMMARY PUBLICATION
ORDINANCE 572: AN ORDINANCE ENACTING AND ADOPTING
THE 2020 S-15 SUPPLEMENT TO THE CODE OF ORDINANCES
FOR THE CITY OF SHOREWOOD MINNESOTA
Section 1.
American Legal Publishing Corporation of Cincinnati, Ohio, has completed the
fifteenth Supplement to the Code of Ordinances of the City of Shorewood, which
supplement contains all ordinances up through and including Ordinance No. 572 of a
general and permanent nature enacted since the prior supplement of the Code of
Ordinances of the City of Shorewood. It is the intent of the City of Shorewood to accept
these updated sections, as outlined in Supplement S-15 available at city offices and on
the city’s website in its entirety. The Shorewood City Council ordains that the fifteenth
supplement to the Code of Ordinances of the City of Shorewood as submitted by
American Legal Publishing Corporation of Cincinnati, Ohio, is hereby accepted.
Section 2.
This ordinance adopting the 2020 S-15 Supplement to the Code of Ordinances
shall take effect upon publication in the City's official newspaper.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood on July 13, 2020.
s/s Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-069
A RESOLUTION ACCEPTING AN AMMENDMENT TO THE PROPOSAL FOR
PROFESSIONAL SERVICES FROM BARR ENGINEERING FOR ENGINEERING
SERVICES FOR THE GRANT STREET IMPROVEMENT PROJECT,
CITY PROJECT 18-04
th
WHEREAS, On June 10, 2019, the City Council approved an Agreement for Professional
Services with Barr Engineering to perform a hydrological and hydraulics analysis for
;
the Grant Street Projectand
th
WHEREAS, On June 9, 2020 additional issues were identified by permitting agencies
that resulted in an expanded scope from the original project; and
WHEREAS, Staff solicited a proposal from Barr Engineering to amend the original
contract for professional services to include hydraulic analysis, reporting and plan
preparation, outside of the original scope of the project; and
WHEREAS, the Director of Public Works has reviewed said proposal and found it to be
in order.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota accepts the proposal
by Barr Engineering for an amendment to the original contract for an
additional amount, not to exceed $43,400, for a revised total contract amount
of
$88,100.
2020.
Passed by the City Council of Shorewood, Minnesota this 13 th day of July,
_______________________
Scott Zerby, Mayor
Attest:
__________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-0XX
A RESOLUTION ACCEPTING A PROPOSAL FOR PROFESSIONAL
SERVICES FROM WSB FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE WOODSIDE ROAD AND WOODSIDE LANE PROJECT,
CITY PROJECT 19-04
WHEREAS, On April 27, 2020, the City Council approved plans and specifications,
and authorized advertisement for bids for the Woodside Road and Woodside Lane
;
Street Reclamation and Watermain Extension Project, City Project 19-04and
WHEREAS, On June 11, 2020, the City received bids for said project; and
WHEREAS, On June 22, 2020, the City Council awarded the contract to New Look
Contracting, Inc.; and
WHEREAS, Staff solicited a proposal for professional services for construction
engineering for said project from WSB and Associates, Inc.; and
WHEREAS, the Director of Public Works has reviewed said proposal and found it to be
in order.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota accepts the proposal by
WSB and Associates, Inc. for Construction Engineering Services for the
Woodside Road and Woodside Lane Street Reclamation and Watermain
Extension Project, City Project 19-04.
2020.
Passed by the City Council of Shorewood, Minnesota this 13 th day of July,
_______________________
Scott Zerby, Mayor
Attest:
__________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-0XX
A RESOLUTION ACCEPTING A PROPOSAL FOR PROFESSIONAL
SERVICES FROM WSB FOR CONSTRUCTION ENGINEERING SERVICES
FOR THE ENCHANTED AND SHADY ISLANDS STREET RECLAMATION
PROJECT, CITY PROJECT 18-11
WHEREAS, On April 27, 2020, the City Council approved plans and specifications,
and authorized advertisement for bids for the Enchanted Island and Shady Island
;
Street Reclamation Project, City Project 18-11and
WHEREAS, On June 16, 2020, the City received bids for said project; and
WHEREAS, On June 22, 2020, the City Council awarded the contract to New Look
Contracting, Inc.; and
WHEREAS, Staff solicited a proposal for professional services for construction
engineering for said project from WSB and Associates, Inc.; and
WHEREAS, the Director of Public Works has reviewed said proposal and found it to be
in order.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota accepts the proposal by
WSB and Associates, Inc. for Construction Engineering Services for the
Enchanted Island and Shady Island Street Reclamation Project, City Project
18-11.
2020.
Passed by the City Council of Shorewood, Minnesota this 13 th day of July,
_______________________
Scott Zerby, Mayor
Attest:
__________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
9A
Title/Subject: Approving Bond Sale
Meeting Date: July 13, 2020
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Joe Rigdon, Finance Director REGULAR
Attachments:
Letter from Shannon Sweeney, Resolution
Background:
The City Council held a public hearing on the Street Reconstruction Plan
on May 11, 2020. Since that time, staff has been working to move projects forward,
with three already bid and several more in the process. The CIP proposes to use bond
proceeds to fund a majority of the work, and the next step is calling for a bond sale.
Finance Director Rigdon, Shannon Sweeney with David Drown and Associates, and I
visited about the climate for issuing bonds, and it is a very favorable environment for
issuing bonds with interest rates near historic lows.
We had originally planned to request the council consider a sale in the third quarter this
year, but we want to take advantage of the current environment now. In addition, the
Smithtown project was scheduled to start in 2021. City Engineer Budde has indicated
that he believes that project could be bid later this year, and allow the contractor to work
off season, which should provide competitive bids. For that reason, we have included
the estimated cost of the pond construction in this bond issue.
Financial or Budget Considerations:
Mr. Sweeney will be at the council meeting to
go through the process with the council. The bond financing estimates are included at
the end of his letter to the council.
Recommended Action:
Staff recommends calling for a bond sale, which can be done
by adopting the attached Resolution by a simple majority.
Next Steps and Timeline:
Staff has already completed work for the bond certificate,
and should the council vote to proceed, staff will have an rating call with Standard and
Poors, and they will then issue a bond rating in advance of the sale.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Cologne Office:
DDA
10555 Orchard Road
Cologne, MN 55322
David Drown Associates, Inc.
Phone: (952) 356-2992
Public Finance Advisors
shannon@daviddrown.com
July 7, 2020
City of Shorewood
Attn: Greg Lerud, City Administrator
5755 Country Club Road
Shorewood, MN 55331
RE: 2020 Street & Utility Reconstruction Project
Honorable Mayor, Council Members, and Administrator Lerud:
The City of Shorewood has previously adopted a 5-year Street Reconstruction Plan that includes projects
from the 10-year Capital Improvement Plan. A number of those projects are being implemented in 2020
and will be financed through the issuance of General Obligation Street Reconstruction and Utility Revenue
Bonds to be issued by the City. Projects being initiated in 2020 include the following along with their
estimated cost:
Project: Estimated Cost:
Lake Mary Drainage Outlet 558,000
Beverly Drive Wetland 720,000
Shorewood Oaks Drainage 190,000
Enchanted/Shady Island Road Reclaim 1,161,140
Woodside Road Reclaim 1,020,000
Grant Street Drainage 250,000
Lafayette Avenue Reclaim 255,700
Smithtown Ponds 3,065,280
Strawberry Right-of-Way 150,000
Total Estimated Cost: $7,370,120
If the Council determines that it is appropriate to initiate financing for the 2020 Street & Utility Construction
and Reconstruction Projects, our recommendations for the structure and sale of bonds would include the
following:
Project Cost:
Construction & Engineering $7,370,120.00
Underwriting 60,000.00
Finance & Legal 42,250.00
Rating Fee 17,000.00
Capitalized Interest 13,528.02
TOTAL PROJECT COST: $7,502,898.02
The funding sources to be utilized to finance project costs are summarized below:
General Obligation Bonds $7,500,000.00
Construction Fund Earnings 2,898.02
TOTAL FUNDING SOURCES: $7,502,898.02
Payment and Revenue Requirements:
The City of Shorewood will be required to pledge a tax levy (authorized in the Street Reconstruction Plan),
water, storm sewer, and sanitary sewer system revenues for the repayment of this bond issue. Estimated
revenues needed to service this bond issue are projected on the attached preliminary debt service
schedule. Street reconstruction projects are proposed to be financed over a 12-year term, and utility
construction/reconstruction projects are proposed to be financed over a 20-year term. Please note that I
have phased in principal payments on stormwater projects over a period of 4-years to allow for the
implementation of a series of rate increases.
$7,500,000 General Obligation Street Reconstruction & Utility Revenue Bonds:
If the Council chooses to finance the project as proposed, David Drown Associates, Inc. recommends the
following:
Approximately 20-year term on the project financing (12-years on street costs)
Bonds callable any time after 2/1/2027
Sale of bonds utilizing a competitive sales process.
We do recommend purchasing a Standard & Poor’s Rating
Schedule and Issuance:
If determined to be appropriate to proceed, the proposed schedule would be as follows:
July 13, 2020 Authorize Sale Process
August 10, 2020 Award Sale of Bond Issue
August 25, 2020 Closing
Attached you will find a resolution initiating the bond sale process. We recommend that the City Council
approve this resolution if it is determined to be appropriate to proceed with the project financing as proposed.
Please feel free to contact me with any questions regarding the attached materials. Thank you for your time and
consideration.
Sincerely,
Shannon Sweeney
David Drown Associates, Inc.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 2020 –
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF
$7,500,000 GENERAL OBLIGATION STREET RECONSTRUCTION AND UTILITY REVENUE
BONDS, SERIES 2020A
AWHEREAS
. , the City Council of the City of Shorewood, Minnesota (the "City"), has
heretofore determined that it is necessary and expedient to issue the City's $7,500,000
General Obligation Street Reconstruction and Utility Revenue Bonds, Series 2020A (the
"Bonds") to provide financing for the 2020 Street Reconstruction and Utility Projects as
outlined in the City’s 10-year Capital Improvement Plan;
BWHEREAS
. , the City has retained David Drown Associates, Inc., in Minneapolis,
Minnesota ("David Drown"), as its independent municipal advisor for the Bonds and is
therefore authorized to sell the Bonds by a competitive negotiated sale in accordance
with Minnesota Statutes, Section 475.60, Subdivision 2(9):
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood,
Minnesota, as follows:
1. Authorization. The Council hereby authorizes David Drown to solicit bids for the competitive
negotiated sale of the Bonds.
2. Meeting; Bid Opening. The Council shall meet at the time and place specified in the Terms of
Offering attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding
the sale of, the Bonds. The City Administrator, or designee, shall open bids at the time and place
specified in such Terms of Offering.
3. Terms of Offering. The terms and conditions of the Bonds and the negotiation thereof are fully
set forth in the "Terms of Offering" attached hereto as Exhibit A and hereby approved and made a
part hereof.
4. Official Statement. In connection with said competitive negotiated sale, the officers or employees
of the City are hereby authorized to cooperate with David Drown and participate in the
preparation of an official statement for the Bonds and to execute and deliver it on behalf of the
City upon its completion.
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Adopted this 13 day of July, 2020.
___________________________
Mayor Scott Zerby
ATTEST
_____________________
Sandie Thone, City Clerk