10-13-20 CC Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
TUESDAY, OCTOBER 13, 2020 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions. For link issues at meeting time, call 952.960.7906.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes from September 28, 2020 Minutes
B. Approval of the Verified Claims List Claims List
C. Approval of Tobacco Retail Licenses Deputy Clerk Memo
Resolution 20-109
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. MS4 and Storm Pond Bathymetric Survey Engineer Memo
Resolution 20-110
9. GENERAL/NEW BUSINESS
CITY COUNCIL REGULAR MEETING AGENDA – October 13, 2020
Page 2
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Update on Woodside Road/Lane Street Reclamation Project
2. Update on Enchanted and Shady Island Street Reclamation Project
3. Update on Beverly Drive – Cajed Lane Storm Sewer Project
4. General Election Update
4. Timber Lane Update
B. Mayor and City Council
11. ADJOURN
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 28, 2020 7:00 P.M.
MINUTES
Agenda
Item
1. CONVENE CITY COUNCIL REGULAR MEETING
2A
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, and Siakel; City Attorney Keane; City
Administrator Lerud; City Clerk/HR Director Thone; Finance Director Rigdon;
Planning Director Darling; Director of Public Works Brown; and, City Engineer
Budde
Absent: Councilmembers Johnson and Sundberg
B. Review Agenda
Siakel moved, Labadie seconded, approving the agenda as presented.
Roll Call Vote: . Motion passed.
Labadie, Siakel, Zerby voted Aye
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Labadie moved, Siakel seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of September 14, 2020
B. Approval of the Verified Claims List
C. Set Special Meeting Date to Canvas Municipal Election
D. Resolution Designating 2021 Polly Places, Adopting RESOLUTION NO. 20-
106, “A Resolution Designating 2021 Polling Precinct Locations for the City
of Shorewood.”
E. Approve Extension for Matthew Sayer Addition Located at 20325 Excelsior
Boulevard Adopting RESOLUTION NO. 20-107, “A Resolution Approving
Extension to the Preliminary Plat Approval for the Matthew Sayer Addition
located at 20325 Excelsior Boulevard.”
Roll Call Vote: . Motion passed.
Labadie, Siakel, Zerby voted Aye
3. MATTERS FROM THE FLOOR
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
Page 2 of 9
Jan Callison, Hennepin County Commissioner, provided an update related to COVID-19, the
Minneapolis Recovery, Elections and the 2021 budget. She noted that this is her last year serving
as a Commissioner. She stated that the County has about 1/5 of the State’s population, there
has been a disproportionate impact from COVID-19 in terms of hospitalizations, cases and
deaths. She reviewed the disparities they have found based on race and age throughout the
County. She noted that the City of Shorewood has about 8,000 people and had 82 confirmed
cases as of about two weeks ago and less than five deaths related to COVID-19. She reviewed
some of the areas that the CARES funding had been allocated throughout the County. She gave
an overview of the small business relief program in the Shorewood area. She explained that the
County moved aggressively to ensure that there was not a COVID outbreak in their homeless
shelters which involved moving about 500 at risk elderly or ill people out of the shelters and into
hotel spaces. She shared other ways the County is helping to provide housing stability for the
homeless. She shared some pictures of some of the damages that occurred in Minneapolis during
the unrest that happened in May and commended the Sheriff’s department for their work
throughout these challenging times. She stated that they are currently estimating that there was
about $5,000,000 in damages and expect about $3.6 million of that to be paid by insurance. She
gave a brief overview of the 2020 election expectations as well as a preview of the 2021 County
budget. She stated that their goal is to have no increase in the property tax levy which will require
a $40 million cut to their budget. She stated that there will be major unknowns as they begin to
work on the budget related to COVID expenses which includes housing expenses such as the
hotel rooms for the homeless population. She cautioned that the budget outlook for both 2021
and 2022 may be grim. She noted that she took office in 2009 and will be leaving office in 2020.
She gave an overview of some of the changes and differences between 2009 and 2020 during
her time as a Commissioner. She explained that the County is aware of the City’s proposal for
the storm water pond on County property and are reviewing the proposal.
Mayor Zerby stated that 2020 has been a challenging year for everybody and appreciates
everything Commissioner Callison has done.
Councilmember Siakel stated that she is not sure where the name Wedgewood Forest came from,
but the City is looking to find a solution that works for everybody. She thanked Commissioner
Callison for her service and everything she has done for the community of Shorewood.
Councilmember Labadie also extended her thanks for Commissioner Callison for her service.
Petra Cripe, 450 West Lake Street, asked if the Council was aware that the 911 system is down,
nation-wide and they have given an alternate phone number for the public to use in case of
emergency. She reiterated that the news has reported that the 911 system is out nationwide and
gave no time estimated for its recovery.
Mayor Zerby noted that he just pulled it up on a local news site and lists the number that Hennepin
County and Minnetonka residents should call in the event of an emergency..
Councilmember Labadie stated that she has two items that she would like to raise, as a resident,
during Matters from the Floor.
Jennifer Labadie, 5510 Howards Point Road, stated that several residents have raised concerns
to her about speed on Old Market Road and Covington Road. She asked the City to reach out to
the South Lake Minnetonka Police Department about the possibility of getting a speed study done
in this area. She stated that the second concern that has been brought to her attention by several
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
Page 3 of 9
residents is that senior residents in Shorewood Ponds and The Seasons have expressed the
desire to have increased amenities in City parks that are targeted and geared more towards
seniors, specifically in Freeman Park and the old skate park locations. She asked if staff and the
Parks Commission could put this item on an upcoming agenda for discussion and report back to
Council.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report by Commissioner Hirner on September 1, 2020 Joint Parks and Planning
Commission Meeting and September 22, 2020 Parks Commission Meeting
Planning Director Darling stated that she does not see Commissioner Hirner on the call but noted
that Planning Commissioner Riedel could give an overview of the Joint Parks and Planning
Meeting.
Planning Commissioner Riedel gave a brief overview of the September 1, 2020 Joint Parks and
Planning Commission meeting surrounding fire lanes in the City as reflected in the minutes. He
gave a brief summary of the locations of the fire lanes and their current condition as well as the
discussion from the meeting regarding the possibility of vacating them or using these locations as
public access since they are no longer needed to access water for fighting fires.
Councilmember Siakel stated that there were a number of technical issues when the meeting
began that prevented a number of residents from getting involved in the meeting. She stated that
she feels there are probably quite a few additional comments and input the City could gather from
residents that were unable to participate. She stated that she was disappointed with how one of
the Commissioners spoke to residents during the joint meeting and felt this behavior was uncalled
for. She stated that residents have the right to speak and express their opinions. She reiterated
that all residents regardless of where they live or what their thoughts are should be heard and
should be respected. She stated that she believed there were inappropriate comments made by
people who represent the City and she feels that cannot be allowed to happen again.
Planning Director Darling gave a brief overview of the September 22, 2020 Parks Commission
meeting as reflected in the minutes.
B. Adopt a Policy for the Open Space in the Minnetonka Country Club Subdivision
Planning Director Darling explained that when the original open space areas of Minnetonka
Country Club were discussed, they were meant to be very natural open space areas, but there
have been a lot of requests for service in those areas. She stated that maintenance has not yet
been turned over to the City, but staff felt it was important to note that these requests have been
coming in. She stated that staff feels it is important for the City to put into words what the intent
is with regard to maintenance. She explained that wetland buffer areas should not be mowed
and should be left natural. She stated that the eco-turf areas are not to be maintained as lawn
areas, but will be mowed about once a month and would be monitored for noxious weeds. She
stated that the natural areas would like to be mowed or hayed once per season. She stated that
trees either dead or alive are part of an open space environment so they propose that any trees
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
Page 4 of 9
that would die would be left, as is, to become habitat and would only be removed if they are a
high-risk tree, which is defined in the policy. She noted that the policy also includes information
on how the City would accept private improvements in open space areas. She explained that
staff is proposing that the donations be taken on in the same manner as the City handles park
donations, like a bench of other improvement. She stated that this means staff would review the
location and send it before the Parks Commission before it heads to the City Council. She stated
that the policy also states that the HOA needs to review the request before it is submitted to the
City and notify the property owners in the area.
Mayor Zerby asked if this agreement would be with the HOA. Planning Director Darling stated
that this is a policy moving forward on how the City would both maintain the open space area and
accept donations within the Minnetonka Country Club. She stated that this policy is to give staff
guidance moving forward.
Mayor Zerby asked if there were any markers in place that defined where the City responsibility
lies versus HOA responsibility. Planning Director Darling stated that she does not believe these
areas are marked but she could put something together.
Mayor Zerby noted that wetlands typically have markers delineating their presence and feels that
this may be helpful in this instance also. He stated that he would like there to be some way for
residents to know this information without littering the area with too many signs.
Labadie moved, Siakel seconded, Approve the Policy for Open Space Areas within the
Minnetonka Country Club subdivision, as presented.
Roll Call Vote: . Motion passed
Labadie, Siakel, Zerby voted Aye
7. PLANNING
A. Report by Commissioner Riedel on September 1, 2020 Joint Parks and Planning
Commission Meeting
Given under agenda item 6A.
8. ENGINEERING/PUBLIC WORKS
A. Update on Shorewood Oaks Drainage, City Project 20-04
City Engineer Budde gave an update on the Shorewood Oaks Drainage project. He stated that
in June 2020, the Council approved the feasibility study and authorized preparation of final plans.
He stated that as part of the feasibility study, they did a questionnaire with the residents about
their issues with water. He stated that at the time of the study, he believed the solution would be
to put in a sump structure, thinking that these sump service lines were much shallower than what
has ended up being reality. He stated that several residents reached out to him about this and
he confirmed their input by digging through City records. He stated that now he has done the
research, staff has had to approach this in a different manner than originally proposed. He noted
that they have determined the water situation in Freeman Park contributed to the situation in 2014.
He gave an overview of the external wall and external drain tile of the homes in Shorewood Oaks
as well as some scenarios that had happened in the past with water and the homes. He explained
that there are limited solutions knowing this information: service line disconnections with clean
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
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outs; backflow preventer valves; storm water lift station; direct piping to lower base of Smithtown
Pond. He stated that staff believes the best option is the direct piping to the lower basin of
Smithtown Pond. He explained that this is the only solution he came up with that would allow the
existing drain tile system in Shorewood Oaks to function as it is and not cause any additional
issues. He noted that estimated cost is $217,000 and noted that the City had already budgeted
$190,000 for this project. He stated that this could not be addressed this year because they need
the lower basin to be excavated out, so it will need to be constructed in 2021.
Councilmember Siakel stated that she would like to hear from the Shorewood Oaks residents to
get their feedback on the proposed solution.
Mayor Zerby asked about the forty-eight-inch pipe that runs parallel to an eight-inch pipe and
noted that from a layman’s standpoint, that seems redundant. City Engineer Budde explained
that the forty-eight-inch pipe drains the water for all of the Shorewood Oaks development and
some of the stuff from Strawberry Lane and also conveys the water from the drain tile system and
will still function largely the way it is intended. He stated that the reason they also need the eight-
inch pipe is that the drain tiles would be disconnected from the storm sewer system and connected
to a new manhole so that this system and the existing drain tile system functions independently
of the storm sewer system in the street. He agreed that it is a bit redundant, but the pipes serve
two very different purposes. Mayor Zerby asked if there were any Shorewood Oaks residents
who would like to address the Council.
Don Aslesen, 26055 Shorewood Oaks Drive, asked if the two pipes would have one going to the
north and one going to the south.
City Engineer Budde stated that was correct. Mr. Aslesen asked if they did any camera work in
the storm drains. City Engineer Budde stated that they did not because from what they could
understand just by popping the manholes, the stuff in the street was functioning adequately, so
the City getting access to the services is challenging without digging holes.
Mr. Aslesen stated that he and Public Works Director Brown had discussed the possibility of
capping the line, but as he looks at the proposal, the forty-eight-inch pipe makes sense, but feels
the eight-inch pipe may be a bit skimpy. He expressed concern about debris and sticks that could
plug up the pipe and asked if there would be clean outs for the eight-inch piping so there are not
any restrictions.
City Engineer Budde stated that they are anticipating the placement of four or five man holes at
about four hundred feet from each other. He stated that they are not anticipating any debris
coming through here because the drain tiles are capturing ground water so everything is really
filtered through the existing ground, so it should be pretty clean water. He noted that there is a
chance for sediment from a break but that should be able to continue through because it has the
appropriate velocity for self-cleaning.
Mr. Aslesen stated that in 2014 there was a lot of debris that plugged up the storm drain, especially
at Burlwood and Shorewood Oaks. He reiterated that eight inches did not seem large enough
especially if the storm drains are six inch.
City Engineer Budde stated that from a hydraulic point of view it is adequate but some of the
design will need to be tweaked to allow for open cut construction. He stated that may try to flatten
it out which may mean they could to upsize to a twelve-inch pipe.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
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Mr. Aslesen asked if a twenty-foot drop was typical. City Engineer Budde stated that it is and
asked him to envision that the invert or bottom of the pipe is ten feet below ground, so there is
about a ten-foot elevation and in the current condition there is about a four- or five-foot elevation
and the water backs up. He explained that the City is on pace to build the Smithtown Pond in
2021 and this project can proceed once that is built out, which means it will be during the latter
half of 2021.
Dave Eisenmann, 26320 Shorewood Oaks Drive, thanked the Council for their attention to this
ongoing issue within Shorewood Oaks. He stated that he understands that although the best
solution is about a year out from now, they do like the solution that was been presented by City
Engineer Budde. He expressed his appreciation to City Engineer Budde and the Council for
taking the time to help their neighborhood. He noted that on the map of the neighborhood, he was
disappointed that some of the neighbors did not reply to the City survey because there would
have been more marked red in the area. He stated that he had also sent video of some kids
swimming in the north soccer fields of Freeman Park in the flood of 2014.
Mr. Aslesen stated that he had neglected to thank City Engineer Budde, Works Director Brown,
and the Council for their work on this issue.
Charlie Poey, 26360 Shorewood Oaks Drive, apologized and stated that he did not contribute to
the survey sent out by the City, but noted that his property could be marked in red also because
they had significant flooding in his basement. He stated that he worries about the development
happening on Alexander Lane and how that may adversely affect water levels with a heavy
rainfall. He stated that he is excited to see the City help solve this issue in the future.
Mayor Zerby thanked City Engineer Budde for the update and noted that the Council looks forward
to the next steps.
Councilmember Siakel stated that the Council has heard about various water problems in this
area and has tried to look at them as a whole instead of piecemealing a solution together. She
stated that there seems to be a lot of disinformation surrounding Freeman Park and there was a
resident at the last Council meeting asking why the City even needed a drainage pond. She
asked City Administrator Lerud if staff can start a timeline of the issues and concerns that have
been brought forward by residents that build to a story so if the Council gets questions about why
it is moving forward on some of these projects that it will help explain why the City is doing it. She
stated that there seems to be the impression that the Council is destroying trees and has created
a solution to a problem that does not exist when in actuality, there is a problem. She stated that
she thinks staff has been terrific in this situation and commended City Engineer Budde for being
so responsive to residents in this neighborhood, but noted that this does not always come out to
the remainder of the City. She stated that she feels the City has put together a macro plan to not
only address Shorewood Oaks, but to address the issue in the whole area in order to make it
safer and better for the future.
City Administrator Lerud stated that he completely agreed that the plan put into place over the
last few years is a comprehensive way to address all these issues. He stated that there have
been other residents that have given the impression that this information is not out there and staff
believes it is, but they are going to make sure that they are telling the story. He stated that staff
is working on an additional way to communication this information to residents.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
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Councilmember Siakel stated that will be great and reiterated that staff has done a great job and
residents have been very patient. She stated that to have a few people come along with bad or
alternative “facts” and misinformation to try to derail progress that will benefit a lot of people would
be a travesty.
Mayor Zerby noted that the resident she was referring to from the last meeting was invited to meet
with staff. He stated that meeting was held last week and stated that the thought is to come up
with a way to update the information and make it a bit more digestible for residents.
B. Authorize Culvert and Catch Basin Repairs, City Project 20-09
City Engineer Budde stated that every year the City completes a catch basin and culvert repair
project in order to improve drainage and correct any drainage issues. He stated that this year the
plans are to correct the culvert crossing at Blue Ridge Lane and Lake Virginia Drive as well as at
Eureka Road and Smithtown Road. He stated that the City received four quotes with the lowest
being from G.F. Jedlicki. He explained that the City budgeted thirty-thousand dollars for this
project and asked that it be completed by October 31, 2020.
Mayor Zerby asked about the differences in pricing between the four bidders. He stated that one
of the bigger differences seemed to be related to site grading. He asked if staff was comfortable
with this vendor since the other three bidders had pricing similar to each other in the higher range.
City Engineer Budde stated that staff is comfortable with this vendor and noted that G.F. Jedlicki
has been the low bidder on a number of projects this year and thinks that is why the pricing is
lower because they are already coming to town to work on Beverly Drive and Cajed Lane projects
as well as the Mary Lane project so their mobilization costs will be less. City Administrator Lerud
noted that they were also the low bidder on the Echo Road stormwater repair and the man hole
replacements along Smithtown Road.
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 20-108, “A Resolution to
Award Contract for the 2020 Catch Basin and Culvert Repair Project, City Project 20-09.”
Roll Call Vote: . Motion passed.
Labadie, Siakel, Zerby voted Aye
9. GENERAL/NEW BUSINESS
A. Utility Rates Review
Finance Director Ridgon stated that the City is considering increasing utility rates. He stated that
the Council approved a ten-year CIP in May of 2020 along with a five-year street reconstruction
plan. He stated that the City recently issued bonds for seven and a half million dollars of which
over half was related to utilities. He stated that the CIP needs a utility rate increase in order to
sustain the funds and not have a deficit. He reviewed the projected quarterly increase of $15.60
for 15,000 gallons of water. He explained that because of COVID-19 the Council had decided to
delay the increase and start with October through December usage that will be billable in January
of 2021. He noted that here was also information included in the packet regard the Water, Sewer,
and Storm Water fund rates as well.
Zerby moved, Siakel seconded, Adopting ORDINANCE 574, “An Ordinance Titled, “Utility
Service Charges”.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
Page 8 of 9
Roll Call Vote: . Motion passed.
Labadie, Siakel, Zerby voted Aye
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. August 2020 General Fund Budget Report
Finance Director Rigdon stated that overall, the funds are looking good. He noted that license
and permits are currently at 150 of budget. He stated that expenditures through the eight-month
time period is at about 67 percent which is right on the money.
2. Update on Woodside Road/Lane Reclamation Project
Public Works Director Brown stated that he is pleased to report that most of the services have
been installed on Woodside Road. He stated that then they will be flushing the water mains and
conducting bacteria samples and once those are back, they will give notice to residents that it is
acceptable to have their contractors come in and hook up with the watermain if they met the
administrative requirements. He stated that the services portion of the project has been a
challenge, but overall, the project has been going well.
3. Update on Enchanted and Shady Island Reclamation Project
Public Works Director Brown stated that the islands have been reclaimed and the base asphalt is
in place. He stated that the contractor is preparing for the last lift and noted that this project has
also gone very well. He stated that there will also be a follow up project that staff has talked about
through this process which is the otto sealing of the gravel roadway out there in addition to the
two other gravel roadways on the mainland. He stated that City Engineer Budde is working on
getting quotes for that project with the hope that it can still be completed this fall.
4. Fire call notice
City Administrator Lerud stated that currently when there is a major incident such as a house fire,
notice of that call is sent to the board member and the alternate board member of all of the cities.
He asked if that is something that the Council would like to be notified of in the future. He noted
that he would like to get feedback from Councilmember Johnson and Councilmember Sundberg
as well. He stated that if the Council would like this information included in their e-mail regardless
of the community, he can communicate that information to the fire department.
Mayor Zerby stated that he thinks this is something that the entire Council should be aware of
when there is a house fire.
Councilmember Siakel stated that the Council has been getting really weird e-mails from the fire
district and questioned if there is something going on with security. She stated that she does not
know if what she is getting is spam or if something else is happening.
City Administrator Lerud stated that he would be very cautious with e-mails and would not open
any attachments. He stated that the e-mails began coming about a week ago and when he
reached out to their technology person, he was told to disregard them. He stated that the most
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 28, 2020
Page 9 of 9
recent e-mails seem to be a bit more sophisticated, so he will reach out again to them because it
is affecting the entire fire district and not just South Lake Police Department.
Mayor Zerby stated that he has found the key is to look at the e-mail address of where the e-mail
is coming from and not just the name. He stated that from what he has seen those e-mails are
not coming from inside the organization and thinks perhaps a better spam filter could be put on
them.
5. General Election Update
City Clerk Thone gave a brief update on the general election and noted that they have already
processed 243 absentee ballots last week which is more typical for the entire 46-day AB period
leading up to the election. She extended a huge thank you to the election staff at City Hall for
putting in long hours in addition to getting their regular work completed. She noted that there is
a drop box at City Hall for people to bring in their mail-in ballots. She noted that the City Hall
hours are 8:00 am to 4:30 pm Monday through Friday and the Saturday before the election from
10:00 a.m. to 3:00 pm, and Monday, November 2, 2020 from 8:00 p.m. to 5:00 p.m.
Other
City Administrator Lerud gave an update on 5815 Club Lane, which is the building the Council
declared a hazardous building earlier this year. He stated that the property has been on the
market, but there does not appear to be a buyer, so the City will be pushing this forward for legal
action.
B. Mayor and City Council
Councilmember Labadie stated that last Wednesday at the Excelsior Fire District meeting, Chief
Mackey had one line item on the agenda addressing fire lanes. He stated that he made brief
comments that many of the fire lanes throughout all of the cities in the District are still being used.
He stated that they are not being used to access and pump water, but are still being used for
water access for rescues both by EFD and SLMPD and are used both in summer and winter time.
She stated that she plans to meet with Chief Mackey within the next week so and ask for a
summary of how many times the ten fire lanes in Shorewood have been used for this type of
purpose because she thinks it is very important information to share with the Commissions going
forward as they discuss fire lanes. She stated that she will report any information she receives
back to Council and Planning Director Darling.
11. ADJOURN
Labadie moved, Siakel seconded, Adjourning the City Council Regular Meeting of
September 28, 2020, at 8:40 P.M.
Roll Call Vote: . Motion passed.
Labadie, Siakel, Zerby voted Aye
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: October 12, 2020
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
66413 - 66431 & ACH 169,782.90
Total Claims $169,782.90
We have also included a payroll summary for the payroll period ending September 27, 2020.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide servi
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay thes
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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KCKHKTHDKTKHCCCC#SGECR#CECC=82U<2:#48Q$<J:O658J
KCKHKIHDKCKHCCCC#MNMFMEIK#CECC9 ++H65Q<#2<) +O2
KCKHKIHDKCSHCCCC#SMFEMT#CECC$O26H65Q<
KCKHKIHDKGKHCCCC#TGMEFM#CECC$<2O#48J625@#H#4567#:;O2<
KCKHKIHDKGGHCCCC#TDCETI#CECC954O#48J625@#H#4567#:;O2<
KCKHKIHDKTKHCCCC#DMEII#CECC=82U<2:#48Q$<J:O658J
KCKHGDHDKCKHCCCC#SNGDDECC#CECC9 ++H65Q<#2<) +O2
KCKHGDHDKGKHCCCC#GDSESC#CECC$<2O#48J625@#H#4567#:;O2<
KCKHGDHDKGGHCCCC#GDIEKR#CECC954O#48J625@#H#4567#:;O2<
KCKHGDHDKTKHCCCC#KRETG#CECC=82U<2:#48Q$<J:O658J
KCKHSGHDKCKHCCCC#KMNITKESD#CECC9 ++H65Q<#2<) +O2
KCKHSGHDKCGHCCCC#KNKIFEDK#CECC8P<265Q<
KCKHSGHDKCTHCCCC#SFREGC#CECC:62<<6#$O)<2#$O7
KCKHSGHDKGKHCCCC#KNSIGEIC#CECC$<2O#48J625@#H#4567#:;O2<
KCKHSGHDKGGHCCCC#KNSRREID#CECC954O#48J625@#H#4567#:;O2<
KCKHSGHDKTKHCCCC#KNCTIEFG#CECC=82U<2:#48Q$<J:O658J
KCKHSSHDKCKHCCCC#GTTEKC#CECC9 ++H65Q<#2<) +O2
KCKHSSHDKGKHCCCC#KFEKT#CECC$<2O#48J625@#H#4567#:;O2<
KCKHSSHDKGGHCCCC#KIEFS#CECC954O#48J625@#H#4567#:;O2<
KCKHSSHDKTKHCCCC#KSEKG#CECC=82U<2:#48Q$<J:O658J
KCKHTGHDKCKHCCCC#SNKITEFI#CECC9 ++H65Q<#2<) +O2
KCKHTGHDKGKHCCCC#GSIEFM#CECC$<2O#48J625@#H#4567#:;O2<
KCKHTGHDKGGHCCCC#GDGECM#CECC954O#48J625@#H#4567#:;O2<
KCKHTGHDKTKHCCCC#KMCEMR#CECC=82U<2:#48Q$<J:O658J
KCKHTSHDKCKHCCCC#KNKIRESD#CECC9 ++H65Q<#2<) +O2
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!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
KCKHTSHDKGKHCCCC#IFECS#CECC$<2O#48J625@#H#4567#:;O2<
KCKHTSHDKGGHCCCC#FCEID#CECC954O#48J625@#H#4567#:;O2<
KCKHTSHDKTKHCCCC#SCEKG#CECC=82U<2:#48Q$<J:O658J
$678797:;9$678797:;9
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9 J,#GCK:B'! X''L#4'>>E#Y#<Z 1.#4 1. !
GCKHCCHKCKCHCCCC#CECC#GNGIMEFC4O:;#OJ,#5JP<:6Q<J6:
GCKHCCHDKCKHCCCC#KNTMFEGK#CECC9 ++H65Q<#2<) +O2
GCKHCCHDKCSHCCCC#SFRESR#CECC$O26H65Q<
GCKHCCHDKGKHCCCC#KKFERC#CECC$<2O#48J625@#H#4567#:;O2<
GCKHCCHDKGGHCCCC#KTCEDD#CECC954O#48J625@#H#4567#:;O2<
GCKHCCHDKTKHCCCC#TCEKI#CECC=82U<2:#48Q$<J:O658J
$989;6:<=$989;6:<=
01%*$2 #345
9 J,#MCK=%. !# .-(-.&
MCKHCCHKCKCHCCCC#CECC#KKNCTKEIC4O:;#OJ,#5JP<:6Q<J6:
MCKHCCHDKCKHCCCC#INMKKEIR#CECC9 ++H65Q<#2<) +O2
MCKHCCHDKCGHCCCC#GRSECI#CECC8P<265Q<
MCKHCCHDKCTHCCCC#SFREGC#CECC=O6<2#$O)<2#$O7
MCKHCCHDKGKHCCCC#MFMECI#CECC$<2O#48J625@#H#4567#:;O2<
MCKHCCHDKGGHCCCC#MFTEST#CECC954O#48J625@#H#4567#:;O2<
MCKHCCHDKTKHCCCC#SRIEGG#CECC=82U<2:#48Q$<J:O658J
$778=>7:;=$778=>7:;=
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9 J,#MKK:%1-.%!&#: X !# .-(-.&
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MKKHCCHDKCKHCCCC#DNGMDEMK#CECC9 ++H65Q<#2<) +O2
MKKHCCHDKCGHCCCC#SDRETT#CECC8P<265Q<
MKKHCCHDKCTHCCCC#SFREGC#CECC:<=<2#$O)<2#$O7
MKKHCCHDKGKHCCCC#SRTERG#CECC$<2O#48J625@#H#4567#:;O2<
MKKHCCHDKGGHCCCC#SRSEDD#CECC954O#48J625@#H#4567#:;O2<
MKKHCCHDKTKHCCCC#KMGEMS#CECC=82U<2:#48Q$<J:O658J
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9 J,#MGK2 A&A(-1?# .-(-.&
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MGKHCCHDKGGHCCCC#GDEGM#CECC954O#48J625@#H#4567#:;O2<
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MSKHCCHDKCKHCCCC#GNKGKEMM#CECC9 ++H65Q<#2<) +O2
MSKHCCHDKGKHCCCC#KTFEKT#CECC$<2O#48J625@#H#4567#:;O2<
MSKHCCHDKGGHCCCC#KTIERK#CECC954O#48J625@#H#4567#:;O2<
MSKHCCHDKTKHCCCC#MDETF#CECC=82U<2:#48Q$<J:O658J
$98>=A:77$98>=A:77
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9 J,#RCC$%&!'((#4( %!-1?#901L
RCCHCCHKCKCHCCCC#ISNGTGEFM#CECC4O:;#OJ,#5JP<:6Q<J6:
RCCHCCHGKRCHCCCC#CECC#DDNDIGECC)28::#$O728++#4+<O25J)
RCCHCCHGKRGHCCCC#CECC#MNMKMESF9<,<2O+#=56;;8+,5J)#$O7O@+<
RCCHCCHGKRSHCCCC#CECC#GNFDSEKG:6O6<#=56;;8+,5J)#$O7O@+<
RCCHCCHGKRDHCCCC#CECC#KCNMSDEFM954O*Q<,54O2<#6O[#$O7O@+<
RCCHCCHGKRTHCCCC#CECC#FNITCERD$<2O#=56;;8+,5J)#$O7O@+<
RCCHCCHGKRMHCCCC#CECC#TNTMCECC,<9<22<,#48Q$<J:O658J
RCCHCCHGKRRHCCCC#CECC#GNKGTERT=82U<2:#48Q$<J:O658J
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City of Shorewood Council Meeting Item
2C
Title / Subject: Approving 2020-2021 Retail Tobacco Licenses
Meeting Date: Tuesday, October 13, 2020
MEETING TYPE
Regular
Prepared by: Brenda Pricco, Deputy City Clerk
Meeting
Reviewed by: Sandie Thone, City Clerk/HR Director
Attachments: Resolution
Background:
Pursuant to Section 302 (Sale of Tobacco) of Shorewood City Code retailers
within the city limits who wish to sell tobacco products are required to obtain a license from the
city. The Shorewood City Code provides that an applicant complete an application and pay a
licensing fee.
The following applicants have successfully submitted a complete application, have successfully
passed a background investigation through South Lake Minnetonka Police Department
(SLMPD), have paid the current annual tobacco license fee of $250 and have signed and
agreed to the city code requirements. This section of code includes providing access to the
police department during regular business hours and an annual compliance check. One
licensee, Lucky’s Station, had a violation during this period and has paid the Administrative Fine
and is in complete compliance to date.
The period for renewal of the following licenses to sell tobacco in the City of Shorewood is
effective November 1, 2020 to October 31, 2021:
1) Cub Foods #1636 23800 State Highway 7
2) Holiday Stationstores, LLC 19955 State Highway 7
3) Lucky’s Station 24365 Smithtown Road
4) Shorewood Cigars and Tobacco, Inc. 23710 State Highway 7
5) MGM Wine & Spirits 5660 County Road 19
Financial or Budget Considerations:
The licensing fees collected as revenue offset the
expense of issuing the permits pursuant to Shorewood City Master Fee Schedule.
Recommendation/Action Requested:
Motion:
Staff respectfully requests the city council approve the Resolution Approving the 2020-
2021 Licenses to Retailers to Sell Tobacco Products for the period of November 1, 2020
Motion, Second, and Simple Majority required.
through October 31, 2021.
Connection to Vision/Mission
: Consistency in providing the community with quality public
services, a variety of attractive amenities, a sustainable tax base and sound financial
management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-109
A RESOLUTION APPROVING LICENSES TO
RETAILERS TO SELL TOBACCO PRODUCTS
WHEREAS,
Sections 302 of the Shorewood City Code provide for the licensing of the
sale of tobacco products in the city; and
WHEREAS,
the Shorewood City Code provides that an applicant shall complete an
application and pay a licensing fee; and
WHEREAS,
the following applicants have satisfactorily completed an application and
paid the appropriate fee.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood
as follows:
That a License for the sale of tobacco products be issued for a term of one year,
from November 1, 2020 to October 31, 2021, consistent with the requirements
and provisions of Chapter 302 of the Shorewood City Code to the following
applicants:
Applicant Address
Cub Foods #1636 23800 State Highway 7
Holiday Stationstores, LLC 19955 State Highway 7
Lucky’s Station 24365 Smithtown Road
Shorewood Cigars and Tobacco, Inc. 23710 State Highway 7
MGM Wine & Spirits 5660 County Road 19
ADOPTED
by the City Council of the City of Shorewood this 13th day of October 2020
_______________________________
ATTEST: Scott Zerby, Mayor
____________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
8A
Title/Subject: MS4 and Storm Pond Bathymetric Survey
Meeting Date: Tuesday, October 13, 2020
MEETING
Prepared by: Andrew Budde, City Engineer
TYPE
Regular
Reviewed by: Larry Brown, Director of Public Works
Meeting
Attachments: Proposal and Resolution
Background:
The City of Shorewood along with many other cities, counties,
townships, and other agencies throughout the Twin Cities metropolitan area are
designated as Municipal Separate Storm Sewer Systems (MS4) communities by the
MPCA and require a permit for stormwater discharge. The permit requires complying
with six specific objectives:
1. Public Education and Outreach
2. Public Participation/Involvement
3. Illicit Discharge Detection & Elimination
4. Construction Site Storm Water Control
5. Post Construction Storm Water Management
6. Pollution Prevention/Good Housekeeping
The City of Shorewood, in partnership with the Minnehaha Creek Watershed, is actively
addressing several objectives. However, often the most time-consuming objective is
Post Construction Storm Water Management and Pollution Prevention/Good
Housekeeping. To help address MS4 communities with the time-consuming objective,
Bolton & Menk has developed a web-based GIS application for quick and easy
inspections of existing storm structures (ie: catchbasins, manholes, aprons). This
application allows for Bolton & Menk, or city staff, to quickly inspect structures, record
results, assign & track any maintenance needs, and efficiently produce reports. The
application utilizes the existing GIS system. For the year 2020, Bolton & Menk is
committed to completing all inspection to help fill the current need of the City. In the
future that effort can be decreased based on city staff availability to complete
inspections.
To compliment the required MS4 inspections and to address the growing concern of the
storm water ponds maintenance in the community, we are proposing to complete a
bathymetric survey of the existing 44 storm water ponds that are known to be the
responsibility of the city. This will include sediment sampling of the three most critical
ponds so that the city can continue to develop, plan, and budget for future maintenance
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
efforts. Completing both the MS4 and bathymetric inspections in conjunction with each
other improves overall efficiencies of both process and reduces the overall effort. To
complete this process staff will float each pond with a kayak and sonar equipment, then
utilizing automated tools in GIS to create elevation maps showing depths and volumes
of sediment accumulation in each pond. This information can be used to determine the
removal efficiencies sediment and phosphorous of each pond based on the amount of
accumulated sediment and watershed size. These inspections are best completed in
late fall or early spring when the vegetation in the pond had died off or has not yet
started growing. Our intent is to complete the inspections this fall. After the volume of
sediment is known, Bolton & Menk will coordinate with American Engineering & Testing
to pull sediment samples to evaluate the contamination levels in three of the most
critical ponds. Sediment sampling is completed after the bathymetric survey to ensure
samples are gathered in ideal location within the pond and in ponds with larger amounts
of sediment accumulation. This step is most efficiently completed in winter on frozen
ponds. The results of the sediment sampling will let the City know how the sediment
must be handled and disposed of when the pond is cleaned and allow for more accurate
planning and budgeting for these maintenance efforts.
Financial Considerations:
The total estimated costs to complete the above efforts is
$43,380. Costs for this work will be paid for from the City’s Capital Stormwater
Management Fund (631).
Recommendation/Action Requested:
Staff recommends the city council accept the
proposal from Bolton & Menk to complete the required MS4 inspections and the
bathymetric surveys of existing storm water ponds.
Motion, second and Simple Majority required.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 20-110
A RESOLUTION TO APPROVE PROPSAL FOR MS4 & STORM POND
BATHYMETRIC SURVEY
WHEREAS,
the City is designated as a Municipal Separate Storm Sewer System (MS4)
through the Minnesota Pollution Control Agency; and
WHEREAS,
the MS4 permit requires complying with six main objectives: 1. Public
Education and Outreach, 2. Public Participation/Involvement, 3. Illicit Discharge
Detection & Elimination, 4. Construction Site Storm Water Control, 5. Post Construction
Storm Water Management, and 6. Pollution Prevention/Good Housekeeping; and
WHEREAS,
in complement with the MS4 requirements the City would like to complete a
bathymetric survey of the cities storm water ponds to understand the amount of
accumulated volume and level of contaminations within that sediment ; and
WHEREAS,
the City will use this information to plan and budget for future maintenance
activities; and
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota accepts the proposal
provided by Bolton & Menk for the MS4 and Storm Pond Bathymetric Survey for
$43,380.
th
Passed by the City Council of Shorewood, Minnesota this 13 day of October, 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
September 30 th, 2020
City of Shorewood
Attn: Larry Brown
Public Works Director
5755 Country Club Rd
Shorewood, MN 55331
RE:Proposal for Comprehensive MS4 Program Management & Storm Pond Bathymetric Survey
Dear Mr. Brown,
The City of Shorewood and Bolton & Menk, Inc. share a common understanding of the requirements of the National
Pollution Discharge and Elimination Systems (NPDES) Municipal Separate Storm Sewer Systems (MS4) Permit for
stormwater discharge. Through years of experience working with MS4 communities, we understand that effective MS4
program management is a team effort and a goal of streamlining that effort is critical.
Bolton & Menk can help you with every component of your MS4 program management. However, based on our
understanding of the current city program, we have developed a proposal that will allow for the city to fulfill its
obligations on inspections, maintenance, education, and reporting while utilizing existing practices that the city already
has in place.
To compliment the required MS4 inspections and to address the growing concern of the storm water ponds
maintenance in the community, we have included an estimate to complete a bathymetric survey of the existing 44
storm water ponds that are known to be the responsibility of the city. This will include sediment sampling of the three
most critical ponds so that the city can continue to develop, plan, and budget for future maintenance efforts.
Completing both the MS4 and bathymetric inspections in conjunction with each other improves overall efficiencies of
both process and reduces the overall effort.
We appreciate the opportunity to assist you in continued progress of your MS4 program and overall City Engineering
Services. If you have any questions, please contact me at your convenience.
Sincerely,
Andrew Budde, PE
Principal Engineer
Proposal for Comprehensive MS4 Program Management
Date: 09/30/2020
Page:2
Scope of Services and Fee
The following scope of services is broken in to two primary tasks, each with a list of subtasks to cover
all aspects of MS4 Program Implementation and bathymetric survey of storm water ponds.
Task 1: Annual MS4 Program Maintenance
Each year, the MCPA requires a number of items to be reported in the MS4 Annual Report. This includes
among other things the inspection of all storm water structures, a portion of all storm water ponds, all
discharges entering local receiving waters, and inspection of the highest potential illicit discharge sites.
Bolton & Menk has developed a mobile web-based GIS application specifically for tracking and
managing these MS4 efforts called MS4iD. The application is prepared utilizing the existing city GIS
information and allows for both city and Bolton & Menk staff to complete inspections and run reports.
That data is saved from year to year, can assign maintenance activities to staff and track when complete.
For the year 2020, Bolton & Menk is committed to completing all inspection to help fill the current need
of the City. In the future that effort can be decreased based on city staff availability to complete
inspections.
Task Fee Per
No. Task
Task 1 MS4 Annual Program Implementation
One Time
1.1 MS4iD Initial Setup 1 $3,000
Cost
# Structures
1.2 All Public Stormwater Structures (Approx. 10 min. each) 250 $4,500
Inspected:
# Ponds
1.3 Annually Inspect 20% of Public Ponds/Basins (100% of ponds included 44 $0
Inspected:
in bathymetric analysis in Task 2 for year 2020)
# Outfalls
1.4 Annually Inspect All Discharges Leaving the MS4 Jurisdiction 120 $2,900
Inspected:
1.5 Inspect Highest Potential Illicit Discharge Sites # Sites
5
$980
Inspected:
1.6 Consolidate and Summarize Public Comments & Education Efforts
$1,000
(Coordinate w/ Communications Director)
SUBTOTAL - TASK 1
$12,380
Task 2: Stormwater Pond Bathymetric Survey and Pond TP and TSS Treatment Effectiveness
Bolton & Menk has developed an efficient process for collecting bathymetric information in each
stormwater pond using a kayak and sonar equipment, then utilizing automated tools in GIS to create
elevation maps showing depths and volumes of sediment accumulation in each pond. This information
can be used to determine the total suspended solids (TSS) and total phosphorus (TP) removal efficiencies
of each pond based on the amount of accumulated sediment and watershed size. These inspections are
best completed in late fall or early spring when the vegetation in the pond had died off or has not yet
started growing. Our intent is to complete the inspections this fall. After the volume of sediment is
known, Bolton & Menk will coordinate with American Engineering & Testing to pull sediment samples
to evaluate the contamination levels in three of the most critical ponds. Sediment sampling is completed
after the bathymetric survey to ensure samples are gathered in ideal location within the pond and in ponds
with larger amounts of sediment accumulation. This step is most efficiently completed in winter on
frozen ponds. The results of the sediment sampling will let the City know how the sediment must be
handled and disposed of when the pond is cleaned. Below is a fee estimate to complete a citywide
bathymetric assessment of the 44 public storm water ponds and sediment sampling in three of the most
critical ponds. Examples of the bathymetric figures also included.
Proposal for Comprehensive MS4 Program Management
Date: 09/30/2020
Page:3
TASK
2.1 Develop pond assessment procedures, schedule, and communications $1,000
Perform bathymetric analysis of ponds to determine sediment accumulation
2.2 $7,000
(Assumes 44 ponds)
2.3 Calculate pond TP and TSS volumes and treatment effectiveness (Assumes 44 ponds) $14,000
Facilitate sediment sampling on highest priory ponds (Assumes 7 tests and
2.4 $7,000
covers 3 ponds)
2.5 Prioritize pond cleaning and develop estimates of project costs $2,000
SUBTOTAL - TASK 2 $31,000
Summary:
The above two tasked when completed in the same process are a very efficient means of gathering and
tracking the data necessary for the MS4 requirements and for developing a plan to monitor and maintain
existing storm water ponds. This process will allow for easy reporting of information to staff and
provide actual data from ponds within the City of Shorewood. The total combined effort to complete
both tasks is $43,380.
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Ponds 1,2,3,4: Pond Drainage Areas
Stormwater Pond Assessments
City of Watertown
May, 2019
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Legend
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Ponds
Pond Drainage Areas
Storm Sewer
Parcels
FYBNQMF
0200400
Feet
Source:
Pond 1, Exhibit 1: Existing Site
Stormwater Pond Assessments
City of Watertown
May 2019
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Existing Wet Pond
As-Built Contours
Record Drawing Depth
949.50
FYBNQMF
945.00
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"
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1 inch = 75 feet
Source: Empire Township, MnDOT,
Esri Imagery
Pond 1, Exhibit 2: Current Pond Depth
Stormwater Pond Assessments
City of Watertown
May 2019
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Legend
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Existing Wet Pond
As-Built Contours
Current Pond Depth
949.50
FYBNQMF
946.00
"
/
"
/
1 inch = 75 feet
Source: Empire Township, MnDOT,
Esri Imagery
Pond 1, Exhibit 3: Sediment Accumulation
Stormwater Pond Assessments
City of Watertown
May 2019
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Legend
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Existing Wet Pond
As-Built Contours
Current Sediment Acc. (ft)
2.05
FYBNQMF
0.05
"
/
"
/
1 inch = 75 feet
Source: Empire Township, MnDOT,
Esri Imagery