10-26-20 EDA Mtg Agenda Packet
ECONOMIC DEVELOPMENT AUTHORITY MEETING 5755 COUNTRY CLUB ROAD
MONDAY OCTOBER 26, 2020 COUNCIL CHAMBERS
IMMEDIATELY FOLLOWING
CITY COUNCIL MEETING
AGENDA
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
A. Roll Call
President Zerby _____
Labadie _____
Siakel _____
Sundberg _____
Johnson_____
B. Review and Approval of the Agenda
2. APPROVAL OF MINUTES
A. EDA minutes of May 28, 2019 meeting Minutes
3. NEW BUSINESS
A. Appoint 2020 officers Executive Director memo
B.Approve final plans and specifications and authorize bidding Executive Director memo
for drainage and concrete project at the Shorewood public Resolution No. 20-1
safety building
4. ADJOURN
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CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
ECONOMIC DEVELOPMENT AUTHORITY MEETING COUNCIL CHAMBERS
TUESDAY, MAY 28, 2019
MINUTES
1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING
President Zerby called the meeting to order at 9:02 P.M.
A.Roll Call
Present: President Zerby, Boardmembers Johnson, Labadie, and Siakel; Executive Director Lerud and
Attorney Keane.
Absent: Boardmember Sundberg
Siakel moved, Labadie seconded, approving the agenda as presented. Motion passed 4/0/
2.APPROVAL OF MINUTES
A.EDA Minutes of April 24, 2017
Siakel moved, Zerby seconded, approving the EDA Meeting Minutes of April 24, 2017, as presented.
Motion passed 4/0.
3.NEW BUSINESS
A.A memorandum from Executive Director Lerud was presented listing the current slate of
officers:
President – Scott Zerby
Vice President – Jennifer Labadie
President Pro-Tem – Kristine Sundberg
Treasurer – Debbie Siakel
Executive Director/Secretary – City Administrator
Assistant Treasurer – Finance Director
Assistant Executive Director – Planning Director
Siakel moved, Zerby seconded, Reappointing the current slate of rosters for 2019. Motion
passed 3/0/1. Johnson abstained.
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B.A purchase agreement for 5965 Grant Street was presented. Lerud said that staff has been
negotiating for the property for a few months. The property was identified by the engineer
as being suitable for a storm water retention pond to help address storm water problems in
the area. Lerud said the entire site will not be needed for the pond, and once the pond is
designed, the remaining part of the property will be resold for a non-public use and the
funds will be used to recoup costs related to the project.
Siakel moved, Labadie seconded adopting RESOLUTION NO. 19-01, “Resolution Approving
Purchase Agreement for the Property Located at 5965 Grant Street.” Motion passed
3/0/1. Johnson abstained.
4.ADJOURN
Siakel moved, Labadie seconded, Adjourning the Shorewood Economic Development Authority
Meeting of May 28, 2019 at 9:07 P.M. Motion passed 4/0.
#3A
MEETING TYPE
Shorewood EDA Meeting Item
EDA
Title / Subject: Appointing 2020 EDA Officers
Meeting Date: October 27, 2020
Prepared by: Greg Lerud, Executive Director
Policy Consideration: Annual Appointment of EDA officers
Background: The EDA is required to meet annually, if for no other reason, to appoint officers for the
year. The current slate of officers is:
President – Scott Zerby
Vice President – Jennifer Labadie
President Pro-Tem – Kristine Sundberg
Treasurer – Debbie Siakel
Executive Director/Secretary – City Administrator
Assistant Treasurer – Finance Director
Assistant Executive Director – Planning Director
Recommendation / Action Requested: This will likely be the only meeting for the EDA in 2020, so the
appointments would be until the end of the year. The EDA will meet early in 2021 to receive the bids
and take action based on recommendations from the Excelsior Fire Board and South Lake Minnetonka
Police Department Coordinating Committee, and new appointments would be made at that time.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#3B
MEETING TYPE
Shorewood EDA Meeting Item
EDA
Title / Subject: Concrete and Stormwater Improvements for Shorewood Public Safety Building
Meeting Date: October 27, 2020
Prepared By: Greg Lerud, Executive Director; Larry Brown, Director of Public Works; Andrew Budde,
City Engineer
Attachments: Plan set for project
Background: Over the past couple of years, the EFD Board and SLMPD Coordinating Committee have
been discussing concrete improvements where the existing concrete condition is posing a safety hazard
or is negatively impacting the building. Bolton and Menk has analyzed the problem, and for a better
long-term solution than just replacing concrete, the recommendation is to also provide stormwater
drainage from specific areas around the building.
Work will be done includes: remove and replace the concrete around the front entrance and collect
water from the roof leads and direct it to a catch basin on the west side of the property; remove and
replace concrete aprons on both sides of the fire department truck bay area and collect and pipe storm
water to catch basins at the edges of the property; and finally, to collect storm water from the police
department garage and direct to the edge of the property.
Both the SLMPD Coordinating Committee and EFD Board have reviewed and approve the plans.
Because the city of Shorewood EDA issued the bonds for the construction of the building, the EDA
should also approve the plans and authorize advertising for bids to do the work. Once bids have been
received, the police and fire boards will review the quotes and make a recommendation for acceptance
or rejection of a bid or bids. Along with those recommendations, if money in their capital funds are not
sufficient to cover the cost of the work, the boards will provide a plan to cover the cost of the
improvements.
Recommendation / Action Requested: Staff recommends approving the final specification and
authorize advertising for bids.
Next Steps: The engineer will advertise for bids and report the results.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1