11-23-20 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 23, 2020 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions. For link issues at meeting time, call 952.960.7906.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes from November 9, 2020 Minutes
B. Municipal Election Canvas Board Meeting Minutes from November 13, 2020 Minutes
C. Approval of the Verified Claims List Claims List
D. Approval of Assessment Agreements for Water Connections Finance Director Memo
Resolution 20-121
E. Approve Donation of Park Bench from Resident Lynnette Trygstad Parks Director Memo
Resolution 20-122
F. General Election Update City Clerk/HR Director Memo
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report by Commissioner Garsky on 11/10/20 Park Commission Meeting Minutes
CITY COUNCIL REGULAR MEETING AGENDA – November 23, 2020
Page 2
7. PLANNING
A. Report by Commissioner Eggenberger on 11/17/20 Planning
Commission Meeting
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. Mayoral Emergency Declaration 20-03 City Administrator Memo
Resolution 20-123
10. STAFF AND COUNCIL REPORTS
A. Staff
1. October 2020 General Fund Budget Report Finance Director Memo
2. Timber Lane Update City Administrator
3. Park Survey Update Planning Director - Park Survey
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 9, 2020 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Sundberg; City Attorney
Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon;
Planning Director Darling; Director of Public Works Brown; and, City Engineer
Budde
Absent: Councilmember Siakel
B. Review Agenda
Labadie moved, Johnson seconded, approving the agenda as presented.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Councilmember Johnson asked about item E related to 26275 Smithtown Road and noted that
this address had an amount of $5,000 rather than $10,000 and asked why this amount was
different. City Administrator Lerud stated that there are a number of people that already partially
paid toward their water access charge, so that amount has been taken in as a credit against the
water access charge.
Johnson moved, Labadie seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of October 26, 2020
B. Approval of the Verified Claims List
C. Spring Brook Software Upgrade
D. Approve Contract with Hennepin County Assessor, Adopting RESOLUTION
NO. 20-114, “A Resolution Approving a Contract with Hennepin County to
Provide Assessment Services to the City of Shorewood.”
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 9, 2020
Page 2 of 6
E. Approval of Assessment Agreements for Water Connections, Adopting
RESOLUTION NO. 20-115, “A Resolution Certifying Special Assessments on
the 2021 Hennepin County Property Tax Rolls.”
F. Authorize Purchase of Public Works Equipment One, F350 Pickup Truck
G. Regular Appointment of Light Equipment Operator-Utilities
H. Accept Hennepin County Recycling Grant Amendment, Adopting
RESOLUTION NO. 20-116, “A Resolution Authorizing Amendment to
Residential Recycling Grant Agreement with Hennepin County.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
3. MATTERS FROM THE FLOOR
4. PUBLIC HEARING
A. Unpaid Bill Assessment Hearing
Finance Director Rigdon explained the annual process of certifying the delinquent accounts for
inclusion on the assessment rolls. He noted that the total amount is similar to last year.
Mayor Zerby opened the public hearing at 7:08 p.m.
City Administrator Lerud stated that the City received a written objection from the property owner
at 5355 Shady Hill Circle who is objecting to the stormwater assessment portion of their bill.
Lauren Ridel, 5815 Club Lane, stated that they object to the assessment.
There being no additional public comment, Mayor Zerby closed the public hearing at 7:10 p.m.
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Freeman Park Baseball Field Drainage
City Engineer Budde explained that the Freeman Park Field number four has been washing out
and creating dangerous rills along the first base line. He noted that Public Works has had to
correct this problem every spring and after each moderate rain event. He explained that staff is
proposing to correct the situation by collecting stormwater run-off in a new storm sewer main
along the edge of the parking lot and the north side of the field which would direct the storm water
away from the field and outlet to the west. He stated that the Parks Commission recommended
that it be added to the CIP in order for the project to be completed by the spring softball season.
He stated that the City received three quotes for the work with the lowest from Schneider
Excavating and Grading out of Norwood/Young America. He stated that he has spoken with the
contractor and they would like to begin as soon as allowed with the hope that the work could be
finished sometime this fall.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 9, 2020
Page 3 of 6
The Council discussed whether approval should be given before this item goes back to the Parks
Commission. Planning Director Darling stated that she believes the Parks Commission would be
supportive of the Council moving forward with this item. Councilmember Johnson stated that, as
the Parks Commission liaison, he concurs that the Parks Commission would be very supportive
of moving forward with this project.
Mayor Zerby noted that the resolution appears as though it needs some wording changes
because it has a different contractor and dollar amount listed in a portion of the document. City
Engineer Budde apologized for missing that and noted that it will be corrected.
Councilmember Labadie asked if staff really feels this will be able to completed this fall with the
current weather forecast and conditions. City Engineer Budde stated that he checked the weather
for the next ten days and it seems favorable other than a few days where frost is possible. He
stated that he expects work to actually be able to begin within two weeks and is hopeful that the
weather conditions will continue to be favorable. He confirmed that the contract price is
$69,602.29.
Sundberg moved, Labadie seconded, Adopting the corrected RESOLUTION NO. 20-117, “A
Resolution Accepting Quote and Awarding Contract for the Freeman Park Drainage
Improvements Project 20-10.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
7. PLANNING
A. Approve Variance to Shoreland Regulations
Location: 5710 Ridge Road
Applicant: Richard and Ingrid Hoyt
Planning Director Darling gave an overview of the variance request by Richard and Ingrid Hoyt.
She reminded the Council that they had reviewed this request at their October 26, 2020 meeting
and found that the criteria for the variance were satisfied. She reviewed the additional conditions
that were included in the resolution.
Richard Hoyt asked if there was a way to address the discrepancy related to the canopy structure.
Planning Director Darling stated that if the Council wants to give a similar approval of what was
granted in 1997, there was no canopy or screen that was allowed at that time. She stated that if
the Council wants to allow it, the City will require proof that they will meet wind loading up to 115
miles per hour.
Councilmember Johnson asked if Mr. Hoyt had any concerns with the additional four conditions
as proposed by staff. Mr. Hoyt stated that he has not seen the document being referred to so he
was not sure. Councilmember Johnson read aloud the new conditions as proposed by staff.
Planning Director Darling noted that there is one additional condition that the accessory building
near the shoreline be removed. Mr. Hoyt stated that he understands that was a requirement, but
it is quite a job because it used to be the Dayton well house and has poured concrete. He stated
that the rationale was that it created some hard cover that was considered inappropriate but given
the fact that the new structure is 275 square feet less than the original proposal, perhaps an
exception could be made for that requirement.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 9, 2020
Page 4 of 6
Councilmember Johnson stated that he believes the Council goal in this situation is to apply the
same variance that was already in place for Mr. Hoyt.
Johnson moved, Sundberg seconded, Adopting RESOLUTION NO. 20-112, “A Resolution
Approving a Variance to the Shoreland Regulations for a Deck for Property Located at 5710
Ridge Road”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. Shorewood-Excelsior Sanitary Sewer Service Agreement
City Administrator Lerud stated that at the October 13, 2020 work session meeting, staff
presented information about the 1991 and 1971 sewer agreements between Shorewood and
Excelsior. He explained that as past billings were examined it was discovered that that the City
has been billed for sewer service that was not provided. He stated that the Council directed staff
to bring a notice of cancellation to a future meeting for consideration and referred to the clause in
the 1991 agreement that allows for cancellation. He stated that staff has also drafted a resolution
to include that the City should continue to seek a refund for the value of the service paid for but
not provided and direct staff to work with Excelsior staff to develop and agreement that reflects
the actual costs.
Mayor Zerby noted that he and Councilmember Johnson have a meeting scheduled with
members of the Excelsior Council in the next few weeks regarding this issue.
Labadie moved, Sundberg seconded, Adopting RESOLUTION NO. 20-118, “A Resolution
Cancelling the 1991 Sanitary Sewer Service Agreement Between Shorewood and
Excelsior.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
B. Approval of Unpaid Bills Assessment
Finance Director Rigdon explained that this item is a continuation of agenda item 4A, the public
hearing for the delinquent utilities and other charges.
Mayor Zerby asked about the two people who objected to their assessment and asked what
bearing that would have on Council action. City Administrator Lerud stated that by objecting, the
residents have kept their rights to appeal this to the courts, but their objections do not have any
bearing on whether the Council should take action on this item. City Attorney Keane concurred.
Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 20-119, “A Resolution
Certifying Unpaid Charges on the 2021 Hennepin County Property Tax Rolls.”
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 9, 2020
Page 5 of 6
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Election Update
City Clerk Thone expressed her appreciation to City staff, election judges, and residents for their
assistance in the unique election process this year. She gave an overview of the unofficial
election results. She stated that the County is continuing to count ballots so the Council will not
see actual results in their packet until late in the day on November 12, 2020 prior to the canvassing
meeting on November 13, 2020 at 4:00 p.m.
2. Woodside Road/Woodside Lane Street Project Update
Public Works Director Brown stated that Woodside Road was paved last Friday with the base
course, with the exception of the cul-de-sac at the very end. He stated that there is a storm sewer
revision that is still under review by the Indian Affairs Council, so the City is waiting for that
approval before proceeding with the cul-de-sac which will likely not happen until spring. He stated
that there is still one small area that will need to be corrected near Howards Point and the
contractor will be exposing the sanitary sewer manholes. He stated that there has been some
very positive feedback regarding this project.
3. Shady Island Bridge Forcemain Update
Public Works Director Brown stated that the forcemain was found that the heat tape was not
functioning. He explained that only a portion of the tape was found to be defective. He stated that
they are planning to install a temporary frost blanket over this section of the pipe to get through
the winter months. He stated that he has asked Bolton and Menk to look at replacement of this
pipe in 2021.
Mayor Zerby asked if there was an alert system that would be activated if this pipe were to freeze.
Public Works Director Brown stated that they will be putting an alert on the pipe for low
temperatures and are also incorporating a little LED light so when the crew members drive out to
check the lift stations, they can observe the light and make sure the heat tape and frost blankets
are functioning correctly.
4. Enchanted and Shady Island Street Project Update
Public Works Director Brown stated that this project has been paved and noted that the reason
this was included on the agenda is that they have been talking with the watershed district
regarding the miles of silt fence that is in place on the island. He stated that according to the
watershed district requirements, that has to remain in place until a vegetative cover has been
established which will not happen until the spring. He stated that it is unfortunate, especially
when they are clearing snow, but they need to keep the silt fence in place in order to meet those
regulations.
Mayor Zerby recommended that this information be shared with residents so they know what is
going on and why the silt fence is still in place.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
NOVEMBER 9, 2020
Page 6 of 6
Public Works Director Brown stated that this is another project that went well and they have gotten
a lot of positive feedback from residents.
5. Badger Park Grant
Planning Director Darling stated that the Badger Park playground rehabilitation project is coming
to a close. She noted that the City had received one-hundred fifty thousand dollars in grant money
from the DNR and twenty-five thousand dollars from Hennepin County. She stated that the City
had received the full amount from the DNR and are awaiting the last payment from Hennepin
County.
B. Mayor and City Council
Councilmember Johnson stated that the Christkindlsmarkt will be occurring this year but will take
on a bit of a different form and be more spread out at Excelsior Commons. He stated that you
will need a reservation to attend and tickets are available at www.excelsiorchristmas.com.
Councilmember Labadie stated that she had a resident ask about the plans for Artic Fever. City
Administrator Lerud stated that anyone who is interested in getting involved or participate in Artic
Fever to reach out to Julie Moore or Twila Grout at the city.
11. ADJOURN
Labadie moved, Johnson seconded, Adjourning the City Council Regular Meeting of
November 9, 2020, at 8:04 P.M.
Roll Call Vote: . Motion passed.
Labadie, Johnson, Sundberg, Zerby voted Aye
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CANVASSING BOARD MEETING COUNCIL CHAMBERS
TUESDAY, NOVEMBER 13, 2020 4:00 P.M.
MINUTES
1. CONVENE CANVASSING
Mayor Zerby called the meeting to order at 4:05 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, and Sundberg; City Clerk Thone.
B. Review Agenda
Sundberg moved, Johnson seconded, approving the agenda as presented. Roll Call Vote:
Johnson, Sundberg, Zerby. Motion passed 3/0.
2. CANVAS OF LOCAL ELECTION RESULTS
Mayor Zerby reviewed the General Election results from November 3, 2020. He noted it was a
very successful and secure election and thanked all involved. Zerby explained the results
presented were for one Mayor seat and two City Council Seats. For Mayor, Jennifer Labadie
received 3131 votes, Guy Sanschagrin received 1691 votes, and Write-Ins accounted for 25 of
the total votes. For City Council, Paula Callies received 2330 votes, Patrick Johnson received
2349 votes, Pamela McDonald received 1961 votes, and Write-In votes accounted for 61 of the
total votes.
Johnson moved, Sundberg seconded, Accepting the Local Results of the 2020 General
Election. Roll Call Vote: Johnson, Sundberg, Zerby. Motion passed 3/0.
3. ADJOURN
Sundberg moved, Johnson seconded, Adjourning the City Canvassing Board Meeting of
November 13, 2020, at 4:10 P.M. Roll Call Vote: Johnson, Sundberg, Zerby. Motion passed
3/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: November 23 , 2020
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
66485 - 66560 & ACH 754,134.80
Total Claims $754,134.80
We have also included a payroll summary for the payroll period e November 8, 2020, and Election
Judges.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide servi
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay thes
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
$%&!'((
)*+#,- .!-/0.-'1#2 3'!.
!"#>1?0& 1
@%.AB"CCCCDEDDEFCFC#G#$2GDDGCHGFCFC
4567#89#:;82<=88,
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
9 I,#DCD) 1 !%(#901J
DCDGCCGDCDCGCCCC#CECC#KLMNODEPO4Q:;#QI,#5IR<:6S<I6:
DCDGDTGODCDGCCCC#DTMLNKEKK#CECC9 ++G65S<#2<) +Q2
DCDGDTGODCTGCCCC#DMHOLEHN#CECC$Q26G65S<
DCDGDTGODFDGCCCC#DMDLNEOC#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGDTGODFFGCCCC#DMFCKETL#CECC954Q#48I625@#G#4567#:;Q2<
DCDGDTGODTDGCCCC#DMKNLELT#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGDTGODNDGCCCC#DONEFN#CECC=82U<2:#48S$<I:Q658I
DCDGDNGODCDGCCCC#NMFHKEOP#CECC9 ++G65S<#2<) +Q2
DCDGDNGODFDGCCCC#THPEFL#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGDNGODFFGCCCC#ODCELK#CECC954Q#48I625@#G#4567#:;Q2<
DCDGDNGODTDGCCCC#NKKEHT#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGDNGODNDGCCCC#FOELO#CECC=82U<2:#48S$<I:Q658I
DCDGDLGODCDGCCCC#KMKHKELD#CECC9 ++G65S<#2<) +Q2
DCDGDLGODCTGCCCC#ODNEKN#CECC$Q26G65S<
DCDGDLGODFDGCCCC#NFKEHK#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGDLGODFFGCCCC#NOLENK#CECC954Q#48I625@#G#4567#:;Q2<
DCDGDLGODTDGCCCC#KPFEHF#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGDLGODNDGCCCC#OPELF#CECC=82U<2:#48S$<I:Q658I
DCDGFOGODCDGCCCC#TMFOOECC#CECC9 ++G65S<#2<) +Q2
DCDGFOGODFDGCCCC#FOTETC#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGFOGODFFGCCCC#FOHEPH#CECC954Q#48I625@#G#4567#:;Q2<
DCDGFOGODTDGCCCC#KDLEHP#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGFOGODNDGCCCC#DPELO#CECC=82U<2:#48S$<I:Q658I
DCDGTFGODCDGCCCC#DNMHFLELF#CECC9 ++G65S<#2<) +Q2
DCDGTFGODCFGCCCC#DNHEDT#CECC8R<265S<
DCDGTFGODCNGCCCC#THPEFC#CECC:62<<6#$Q)<2#$Q7
DCDGTFGODFDGCCCC#DMFTKEOC#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGTFGODFFGCCCC#DMDNLENC#CECC954Q#48I625@#G#4567#:;Q2<
DCDGTFGODTDGCCCC#FMNHFENN#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGTFGODNDGCCCC#LHHEOH#CECC=82U<2:#48S$<I:Q658I
DCDGTTGODCDGCCCC#FHLEON#CECC9 ++G65S<#2<) +Q2
DCDGTTGODFDGCCCC#FFETL#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGTTGODFFGCCCC#TTEKO#CECC954Q#48I625@#G#4567#:;Q2<
DCDGTTGODTDGCCCC#FKPEFC#CECC<S$+87<<#5I: 2QI4<#G#4567
$2#G#)*+#,- .!-/0.-'1#2 3'!.#VDD*CH*FCFC#G#DD"OC#QSW$%? #D
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
DCDGTTGODNDGCCCC#FCELH#CECC=82U<2:#48S$<I:Q658I
DCDGNFGODCDGCCCC#FMNCLEHD#CECC9 ++G65S<#2<) +Q2
DCDGNFGODFDGCCCC#DLLEDL#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGNFGODFFGCCCC#FCLECP#CECC954Q#48I625@#G#4567#:;Q2<
DCDGNFGODTDGCCCC#PLPETC#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGNFGODNDGCCCC#DFNEPT#CECC=82U<2:#48S$<I:Q658I
DCDGNTGODCDGCCCC#DMODKECD#CECC9 ++G65S<#2<) +Q2
DCDGNTGODFDGCCCC#DCKEFC#CECC$<2Q#48I625@#G#4567#:;Q2<
DCDGNTGODFFGCCCC#DCHEPF#CECC954Q#48I625@#G#4567#:;Q2<
DCDGNTGODTDGCCCC#FNECD#CECC<S$+87<<#5I: 2QI4<#G#4567
DCDGNTGODNDGCCCC#PDEOH#CECC=82U<2:#48S$<I:Q658I
$6789:;<=:$6789:;<=:
01%*$2 #345
9 I,#FCD:B'! X''J#4'>>E#Y#<Z 1.#4 1. !
FCDGCCGDCDCGCCCC#CECC#FMDLLEDH4Q:;#QI,#5IR<:6S<I6:
FCDGCCGODCDGCCCC#DMTOCENO#CECC9 ++G65S<#2<) +Q2
FCDGCCGODCTGCCCC#OLNELH#CECC$Q26G65S<
FCDGCCGODFDGCCCC#DCCENO#CECC$<2Q#48I625@#G#4567#:;Q2<
FCDGCCGODFFGCCCC#DOFECF#CECC954Q#48I625@#G#4567#:;Q2<
FCDGCCGODTDGCCCC#TPEND#CECC<S$+87<<#5I: 2QI4<#G#4567
FCDGCCGODNDGCCCC#LDEKH#CECC=82U<2:#48S$<I:Q658I
$>8;77<;?$>8;77<;?
01%*$2 #345
9 I,#KCD=%. !# .-(-.&
KCDGCCGDCDCGCCCC#CECC#DCMOLCECK4Q:;#QI,#5IR<:6S<I6:
KCDGCCGODCDGCCCC#PMKTDEDD#CECC9 ++G65S<#2<) +Q2
KCDGCCGODCNGCCCC#DHLEKC#CECC=Q6<2#$Q)<2#$Q7
KCDGCCGODFDGCCCC#NLPEDO#CECC$<2Q#48I625@#G#4567#:;Q2<
KCDGCCGODFFGCCCC#NPDETD#CECC954Q#48I625@#G#4567#:;Q2<
KCDGCCGODTDGCCCC#DMFNOECL#CECC<S$+87<<#5I: 2QI4<#G#4567
KCDGCCGODNDGCCCC#FTPELF#CECC=82U<2:#48S$<I:Q658I
$;@8:7@<@6$;@8:7@<@6
01%*$2 #345
9 I,#KDD:%1-.%!&#: X !# .-(-.&
KDDGCCGDCDCGCCCC#CECC#HMLFTEOK4Q:;#QI,#5IR<:6S<I6:
KDDGCCGODCDGCCCC#PMFHCETN#CECC9 ++G65S<#2<) +Q2
KDDGCCGODCNGCCCC#DHLEKC#CECC:<=<2#$Q)<2#$Q7
KDDGCCGODFDGCCCC#NKDEPC#CECC$<2Q#48I625@#G#4567#:;Q2<
KDDGCCGODFFGCCCC#NOFECC#CECC954Q#48I625@#G#4567#:;Q2<
KDDGCCGODTDGCCCC#DMCFNEKD#CECC<S$+87<<#5I: 2QI4<#G#4567
KDDGCCGODNDGCCCC#FCNEFC#CECC=82U<2:#48S$<I:Q658I
$2#G#)*+#,- .!-/0.-'1#2 3'!.#VDD*CH*FCFC#G#DD"OC#QSW$%? #F
!"#$%!&'()*('+#$ & !"#,)(-+#$ & !"#*(. )+/#+ "
$?87>A<:6$?87>A<:6
01%*$2 #345
9 I,#KFD2 A&A(-1?# .-(-.&
KFDGCCGDCDCGCCCC#CECC#KDOEHK4Q:;#QI,#5IR<:6S<I6:
KFDGCCGODCDGCCCC#OKOETK#CECC9 ++G65S<#2<) +Q2
KFDGCCGODFDGCCCC#TOELT#CECC$<2Q#48I625@#G#4567#:;Q2<
KFDGCCGODFFGCCCC#TNEPT#CECC954Q#48I625@#G#4567#:;Q2<
KFDGCCGODTDGCCCC#PKEPD#CECC<S$+87<<#5I: 2QI4<#G#4567
KFDGCCGODNDGCCCC#TETT#CECC=82U<2:#48S$<I:Q658I
$6;:<?6$6;:<?6
01%*$2 #345
9 I,#KTD:.'!>#=%. !# .-(-.&
KTDGCCGDCDCGCCCC#CECC#TMCDPECH4Q:;#QI,#5IR<:6S<I6:
KTDGCCGODCDGCCCC#FMTTNENO#CECC9 ++G65S<#2<) +Q2
KTDGCCGODFDGCCCC#DPNEDL#CECC$<2Q#48I625@#G#4567#:;Q2<
KTDGCCGODFFGCCCC#DPDECL#CECC954Q#48I625@#G#4567#:;Q2<
KTDGCCGODTDGCCCC#FLTEFD#CECC<S$+87<<#5I: 2QI4<#G#4567
KTDGCCGODNDGCCCC#NFECL#CECC=82U<2:#48S$<I:Q658I
$A8@;=<@?$A8@;=<@?
01%*$2 #345
9 I,#PCC$%&!'((#4( %!-1?#901J
PCCGCCGDCDCGCCCC#HOMKKNENC#CECC4Q:;#QI,#5IR<:6S<I6:
PCCGCCGFDPCGCCCC#CECC#OOMNHLEOO)28::#$Q728++#4+<Q25I)
PCCGCCGFDPDGCCCC#CECC#HMNFDENK;<Q+6;#5I: 2QI4<#$Q7Q@+<
PCCGCCGFDPFGCCCC#CECC#KMPDDEPD9<,<2Q+#=56;;8+,5I)#$Q7Q@+<
PCCGCCGFDPTGCCCC#CECC#FMHKLEHL:6Q6<#=56;;8+,5I)#$Q7Q@+<
PCCGCCGFDPOGCCCC#CECC#DCMPPNETF954Q*S<,54Q2<#6Q[#$Q7Q@+<
PCCGCCGFDPNGCCCC#CECC#DCMCOKEHK$<2Q#=56;;8+,5I)#$Q7Q@+<
PCCGCCGFDPKGCCCC#CECC#NMPKCECC,<9<22<,#48S$<I:Q658I
PCCGCCGFDPPGCCCC#CECC#DMHTTEOP=82U<2:#48S$<I:Q658I
PCCGCCGFDLCGCCCC#CECC#LPKEHK+59<#5I: 2QI4<
PCCGCCGFDLFGCCCC#CECC#TCFEDC I58I#, <:
PCCGCCGFDLTGCCCC#CECC#DMDPCECC;<Q+6;#:QR5I):#Q448 I6
$?:8669<9@$?:8669<9@
01%*$2 #345
B(/ )#2 #345
$;7?8AA;<@@$;7?8AA;<@@
$2#G#)*+#,- .!-/0.-'1#2 3'!.#VDD*CH*FCFC#G#DD"OC#QSW$%? #T
*5 .66
-./01"# &-,#+2&3#4 ("#
'(# %&/!415#!
!"#$%&778798:;:;&<&&=%7; >
)*"+,%&;;;;:?77?:;:;&<&@6#+" .!&A1$4#<B.C
!"#&'( )*+,%- #./0%1*'(2%/3*%4/(
!"#$%
&GGH9I778798:;:;EBBF@BB*!+5&E!$# (.!&7D9?;;
&GGH9G778798:;:;)E@3JJ"#C#&)*# &7D9?;;
&GGH9K778798:;:;)ELL33*60,&)*66* $&7KH?;;
&GGH99778798:;:;)@3FAA*/#(&)# $*,6&:7;?;;
&GGH9D778798:;:;)@3MLL. (&)# 4&DG?;;
&GGHD;778798:;:;)OPBNN* #!&).5!".!&9K?;;
&GGHD7778798:;:;)3EBFQQ#!*&) *!$,. ("&DG?;;
&GGHD:778798:;:;)3@-AA# 5&) #+2#&7;9?;;
&GGHD=778798:;:;-LE3--5!", *&-6* 2&9H?;;
&GGHDH778798:;:;F@ ERR#!$5&F# *.6 (&7:;?;;
&GGHDI778798:;:;FT@QJJ"#C#&F #"S&7;9?;;
&GGHDG778798:;:;FTQJEE!!#&3 C# (<F "(+,&:H;?;;
&GGHDK778798:;:;FOQ@LL*1 *&F."#!&:;H?;;
&GGHD9778798:;:;@>TLJJ,*!!.!&@/ 6&DG?;;
&GGHDD778798:;:;@3T-RR 66 */&@ +2(.!&:7;?;;
&GGI;;778798:;:;UTJ---.66##!&U (+,# &9K?;;
&GGI;7778798:;:;MOBVAA1*!&M.!S*6#S&7K;?;;
&GGI;:778798:;:;M3@@MM#. 4#&M ##!W #6$&7DI?;;
&GGI;=778798:;:;M3OY@@6 S*X#",&M .C# &79G?;;
&GGI;H778798:;:;ZTQ- * 2# &Z "+,+.+2&9:?I;
&GGI;I778798:;:;Z'JNNN#!&Z1(2 !(&=9G?KI
&GGI;G778798:;:;NTLN>>* *!!#&N 62# &7D9?;;
&GGI;K778798:;:;NLT>FF *!#&N6 /.[ +S&7;9?;;
&GGI;9778798:;:;LEB@NN* #!&L*!#&7H7?;;
&GGI;D778798:;:;LERAA /&L*[&::7?;;
&GGI7;778798:;:;L@EYMM. $.!&L#C*+2&H:D?;;
&GGI77778798:;:;LOY@@@6* !#&L.C#&:G;?;;
&GGI7:778798:;:;>E3Q33.\*!!#&>* " !&:GD?KI
&GGI7=778798:;:;>TLLFF#X. *,&> 66# &77H?;;
&GGI7H778798:;:;>'3QQQ.$$&>1 ",*&:7D?;;
&GGI7I778798:;:;BTL@--,* 6#(&B 6#(&7:;?;;
&GGI7G778798:;:;BO3>>> +,#66#&B. /*!&7DI?;;
&GGI7K778798:;:;OB@TLL1*!!#&O]B# 66&DG?;;
&GGI79778798:;:;OB@TRR 66 */&O]B# 66&:9G?;;
&GGI7D778798:;:; E'LEE!! #& *16&7D:?;;
&GGI:;778798:;:; E'LJJ1(*!& *16(.!&7D9?;;
&GGI:7778798:;:; E'LRR*5!#& *16(.!&:7;?;;
&GGI::778798:;:; @BBNN* 5!& #!!&7:G?;;
&GGI:=778798:;:; @BB33 +2& #!!&:7G?;;
&GGI:H778798:;:; @Q3NN* #!& #" .!&7D:?;;
&GGI:I778798:;:;^'@@--.1 "&^1##!&7=9?;;
&GGI:G778798:;:;3OPFEF*C#&3.5&7;9?;;
&GGI:K778798:;:;JE--LL*1 #&J*++,#"&==9?;;
&GGI:9778798:;:;J-Z>AA.*!!#&J+,/ $&7;9?;;
&GGI:D778798:;:;JNTB ,566 (&J2 !!# &7;:?;;
&GGI=;778798:;:;JOPNAA16 #&J.52*&7D9?;;
&GGI=7778798:;:;JQ@TAA*!#&J"# !&:H;?I;
&GGI=:778798:;:;JQ3EEE!!#&J" *2*<L#6*!$&79G?;;
&GGI==778798:;:;QZT@FF#!! (&Q, #((#&79G?;;
&GGI=H778798:;:;'F' NN#"*C&'$10*&7K;?;;
&GGI=I778798:;:;Y@B-EE!$ #*&Y#!+6&:7;?;;
&GGI=G778798:;:;R@EJEE!!#&R#*(&7:;?;;
&GGI=K778798:;:;PO'BNN*",# !#&P.1!4&7KI?;;
3<-,#+2&3#4 ("# &_778798:;:;&<&&=%7;& >` *4#&7
*5 .66
-./01"# &-,#+2&3#4 ("#
'(# %&/!415#!
!"#$%&778798:;:;&<&&=%7; >
)*"+,%&;;;;:?77?:;:;&<&@6#+" .!&A1$4#<B.C
!"#&'( )*+,%- #./0%1*'(2%/3*%4/(
!"#$%
&GGI=9778798:;:;V'>JAA*! +#&V1/("#4&7;:?;;
&GGI=D778798:;:;V'>JA>A16 #&V1/("#4&9H?;;
Q."*6&B1/X# &.W&@/06.5##(%&&&&&&&&&&IIQ."*6&W. & *5 .66&-,#+2&31!%&DaID:?I;
3<-,#+2&3#4 ("# &_778798:;:;&<&&=%7;& >` *4#&:
#2D
MEETING TYPE
City of Shorewood Council Meeting Item
REGULAR
Title / Subject: Assessment Agreements for Water Connections
Meeting Date: November 23, 2020
Prepared by: Joe Rigdon, Finance Director
Reviewed by: Greg Lerud, City Administrator
Attachment: Resolution Certifying Special Assessments on the 2021 Hennepin County Property Tax
Rolls
th
Background: At the November 9, 2020 council meeting, a Resolution Certifying Water Connection
Special Assessments on the 2021 Hennepin County Property Tax Rolls was approved. Subsequent to
that approval, two additional properties have signed assessment agreements and have waived their
right to appeal the assessment.
PID ADDRESS NAME AMOUNT TERM INTEREST
RATE
3111723240013 28115 Woodside Mann/ 10,000 5 years 5.0%
Road Maranzano
3111723240014 28125 Woodside Johnson 10,000 5 years 5.0%
Road
Recommendation / Action Requested: Staff recommends approval of the Resolution Certifying Special
Assessments on the 2021 Hennepin County Property Tax Rolls.
Next Steps and Timeline: The assessments will be certified with the Hennepin County Assessor’s office.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
RESOLUTION 20 - 121
A RESOLUTION CERTIFYING SPECIAL ASSESSMENTS ON THE 2021
HENNEPIN COUNTY PROPERTY TAX ROLLS
WHEREAS
, the City Council for the City of Shorewood offered a program for residents who
had public water available but were not connected to the municipal system, the ability to assess
the water access charge over a number of years; and,
WHEREAS
, the owners of all the properties listed below have signed Assessment Agreements
that state the terms of the assessment and waiving their right to appeal the assessment,
NOW, THEREFORE, BE IT RESOLVED
BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD AS FOLLOWS:
That pursuant to the terms of the assessment agreements, the city hereby approves and certifies
the following special assessments:
PID ADDRESS NAME AMOUNT TERM INTEREST
RATE
3411723240013 28115 Woodside Mann/ 10,000 5 years 5.0%
Road Maranzano
3411723240014 28125 Woodside Johnson 10,000 5 years 5.0%
Road
Such certification, which is due to the County Auditor no later than November 30, 2020, shall be
payable over the period of years indicated on the table. The owner of the affected party may, at
any time prior to certification of assessments to the County Auditor, pay the whole of the
certified assessments to the Shorewood City Clerk.
The clerk shall forthwith transmit a certified copy of this certification roll to the County Auditor
to be extended on the property tax lists of the county and such certified assessments shall be
collected and paid over in the same manner as property taxes.
Hennepin County Special Assessment Division is hereby authorized to certify the assessments on
the property tax rolls payable in 2021.
ADOPTED BY THE SHOREWOOD CITY COUNCIL
this 23rd day of November 2020.
________________________________
Scott Zerby, Mayor
ATTEST
________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2E
Title/Subject: Donation of Park Bench
Meeting Date: November 23, 2020
MEETING
Prepared by: Twila Grout
TYPE
Regular
Meeting
Attachments: Park Commission Memo
Application
Map Showing Bench Placement
Resolution 20-122
Background:
Lynette Trygstad, resident of Country Club development, has proposed
donating a bench to haven placed by the wetlands behind her home. The HOA has
approved the placement of the bench and it meets all requirements from the
maintenance policy.
At the November 10, Park Commission meeting, the Park Commissioners accepted the
donation for a park bench from the resident and also the placement of where the bench
will be positioned.
Financial Considerations:
None. The donation will cover the cost of purchase and
installation.
Action Requested:
Park Commission and staff recommends the city council accept the
donation.
Accepting a donation requires a simple majority of Council members.
Connection to Vision/Mission
: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
#4A
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331
952-960-7900 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout, Park & Rec Director
Meeting Date: November 10, 2020
Re: Donation of Park Bench
Lynette Trygstad, resident of the Country Club development, has proposed donating a bench to
have it placed by the wetlands behind her home. The HOA has approved the placement of the
bench and it meets all requirements from the maintenance policy. A public notice was also sent
to surrounding neighbors regarding the request. Staff has not received feedback from the
neighbors.
The bench will be the same as what has been purchased for other parks. It will be a 6 foot
Victory Bench purchased from Kirby Built Products.
Attached you will find the donation request and the drawing of the placement of the bench.
If approved by the Park Commission the request will go to City Council for approval at their
November 23 meeting.
The bench will be installed in the Spring of 2021 if approved by the Park Commission and City
Council.
RESOLUTION 20-122
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION ACCEPTING A DONATION FOR INSTALLATION OF A PARK
BENCH FOR THE MINNETONKA COUNTRY CLUB OPEN SPACE
WHEREAS,
Lynette Trygstad, resident of the City of Shorewood, has proposed
donating a park bench by the ponds behind her home, in the City of Shorewood, County
of Hennepin; and
WHEREAS,
Ms. Trygstad has specified the park bench be placed by the ponds behind
her home; and
WHEREAS,
the HOA has approved the placement of the park bench and it meets all
maintenance policy requirements.
NOW THEREFORE
, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA HEREBY ACCEPTS THE DONATION TO PURCHASE
AND ISTALL A PARK BENCH.
Adopted by the City Council of Shorewood, Minnesota this 23rd day of November,
2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2F
Title/Subject: General Election Update
Meeting Date: Monday, November 23, 2020
MEETING TYPE
Prepared by: Sandie Thone, City Clerk/HR Director
Regular Meeting
Reviewed by: Brenda Pricco, Deputy Clerk
November 3, 2020 General Election Update:
The General Election was held on November 3,
2020 at four precincts in the City of Shorewood. The City currently has the following five
precincts but one precinct has no residents.
Precinct 1: Shorewood Community and Event Center at 5735 Country Club Road (AR)
nd
Precinct 2: Minnewashta Church at 26710 West 62 Street
Precinct 3: Shorewood Community and Event Center at 5735 Country Club Road (DR)
Precinct 4: Excelsior Covenant Church at 19955 Excelsior Blvd
Precinct 5: (Cathcart Park - Carver County)
Voters registered at 7:00 a.m. the day of the General Election were as follows:
Precinct 1: 157 Registered Voters (150 in 2018 General)
Precinct 2: 1775 Registered Voters (1654 in 2018 General)
Precinct 3: 1808 Registered Voters (1480 in 2018 General)
Precinct 4: 2214 Registered Voters (2073 in 2018 General)
Total: 5954 Registered Voters 7:00 a.m. Election Day (5357 in 2018 General)
Voters Voting on Election Day in Shorewood (% of total voters):
Precinct 1: 26 Voters (17.4%)
Precinct 2: 589 Voters (34.7%)
Precinct 3: 454 Voters (26.4%)
Precinct 4: 664 Voters (31.6%)
Total: 1733 Voters (30.6%)
Voters Voting by Absentee Ballot (Mail-In and In-Person) (% of total voters):
Precinct 1: 123 Voters (82.6%) (35 AB Voters in 2018 General 23.3%)
Precinct 2: 1106 Voters (65.3%) (452 AB Voters in 2018 General 27.3%)
Precinct 3: 1264 Voters (73.6%) (428 AB Voters in 2018 General 28.9%)
Precinct 4: 1438 Voters (68.4%) (656 AB Voters in 2018 General 31.6%)
Total: 3931 AB Voters (72.4%) (1571 AB Voters in 2018 General 29.3%)
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Total Voter Turnout (Absentee In-Person & Mail Out and Election Day) (% of total voters):
Precinct 1: 149 Voters (90.9%) (134 Voters in 2018 General 85.4%)
Precinct 2: 1695 Voters (91.7%) (1434 Voters in 2018 General 82.8%)
Precinct 3: 1718 Voters (89%) (1289 Voters in 2018 General 82.5%)
Precinct 4: 2102 Voters (91.2%) (1814 Voters in 2018 General 83.3%)
Total: 5664 Voters (90.7%) (4671 Voters in 2018 General 83.3%)
City Office Results:
Mayor (1): Jennifer Labadie 3131 Votes 64.60%
Guy Sanschagrin 1691 Votes 34.89%
Write-Ins 25 Votes .52%
City Council (2): Paula Callies 2330 Votes 34.77%
Patrick Johnson 2349 Votes 35.05%
Pamela McDonald 1961 Votes 29.26%
Write-Ins 61 Votes .91%
Congratulations to Jennifer Labadie, Patrick Johnson, and Paula Callies!
Election Judges and Election Staff:
We had 55 Election Judges from the community working
the General Election and helping at City Hall with Direct Balloting Absentee Voting the seven
days before the election. Many of our long-time experience judges were unable to work this
year due to the COVID-19 pandemic. We are so grateful to the residents in the community who
stepped up serve in this year’s Elections! We had an amazing outreach effort by elections staff
at the city and county level and it paid off big time for Shorewood. The new judges provided
excellent support and rounded out some great teams in each of Shorewood’s four precincts. A
big shout out for their dedication and hard work!
It Takes a Village: Undertaking elections is no small feat and there are many people working
tirelessly behind the scenes and out front to thank. Shorewood Election Judges, Shorewood
Elections Staff (Amazing!), Public Works employees delivering voting equipment and setting up
the day before and picking up the day after. Special Thanks to the following for all of your hard
work, positive attitude, and commitment to this year’s General Election:
CITY ELECTIONS STAFF PUBLIC WORKS STAFF
Brenda Pricco Brett Baumann
Julie Moore Greg Fasching
Crisy Schmidt Rob Hanson
Nelia Criswell Chris Heitz
Twila Grout Tim Kosek
Brad Mason
Chris Pounder
Bruce Stark
Luke Weber
ELECTION JUDGES
PRECINCT 1 PRECINCT 2
William O’Neill - Head Judge
Jane Stein – Head Judge
Susan Paulson
Jim Law – Co-Head Judge
Annie Paul
Jerry Brecke
Julie Zumsteg
Lois Berg
Janice Zumsteg
Shannon Emil
Julie Soyka
Miechelle Norman
Deb Miller
Diane Klimowicz
Tena Brandhorst
Luanne O’Neil
Cyndy Clark
Steve Dietz
Joanne Schmid
Wendy DePaolis
Court Queen
Rick Penn
Laura Doten
Ketav Udupa – Student Election Judge
Juan Pablo Gonzalez – Student Election Judge
PRECINCT 3 PRECINCT 4
Laurie Sacchet – Head Judge Roxanne Martin – Head Judge
Ken Huskins – Head Judge Elaine Love – Co-Head Judge
Ralph Ballard Gordon Levack – Co-Head Judge
Karen Lane Karen Petron
Colleen Fischer Anne Rivers-Ditsch
Dave Roy Phyllis Skinner
Marianne Kilker Charles Niles
Karen Boynton Kathleen Miller Liu
Elizabeth Grover Bill Erickson
George Greenfield Todd Murtha
Anne Straka-Leland James Berdahl
Dennis Thiesse Nancy Anderson
Steve Baer Wayne Paulson
Parker Hitchcock – Student Election Judge Andrea Vencl
Anne Weas
Karyn Penn
Kate Young – Student Election Judge
Action Requested:
No action – Informational Purposes Only
Connection to Vision/Mission
: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, NOVEMBER 10, 2020 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Vice-Chair Hirner convened the meeting at 7:01 p.m.
A. Roll Call
;
Present: Commissioners Schmid, Hirner, Gallivan, and GarskePlanning
Director Darling and Park and Recreation Director Grout
Absent: Commissioner Mangold
B. Review Agenda
Gallivan moved to approve the agenda as written. Garske seconded the motion. Roll Call
Vote: Ayes all. Motion carried 4-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 20, 2020
Garske moved to approve the minutes of the October 20, 2020 meeting as written. Schmid
seconded the motion. Roll Call Vote: Ayes – all. Motion carried 4-0.
3. MATTERS FROM THE FLOOR
There were none.
4. NEW BUSINESS
A. Approve Donation of Park Bench from Resident Lynette Trygstad
Commissioners discussed bench details, placement, and positioning.
Garske moved to recommend approval of the donation of a park bench from resident
Lynette Trygstad. Gallivan seconded the motion. Roll Call Vote: Ayes all. Motion carried
4-0.
5. OLD BUSINESS
A. Badger Park – Discussion on Grand Opening
Commissioners discussed the best time to hold a Grand Opening where there would be the most
opportunity for people to attend and concluded that they would like to try for a Wednesday evening
in mid-June. They noted that they would like to have multiple food trucks, exhibitions of lacrosse,
tennis, and pickle ball. They recommended that individually packaged ice cream treats be
available for attendees.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 10, 2020
5
PAGE 2 OF
Twila Grout, Park and Recreation Director, noted that to advertise for this event the City can use
social media, such as Facebook, the newsletter, the electronic sign, and the City website.
Commissioner Gallivan suggested that it might be a good idea to get the local small businesses
involved if possible.
Planning Director Darling stated that staff has some direction and can work on some of these
details and bring item back for the January agenda to finalized the plans for a Grand Opening
celebration.
B. Equipment and Facilities for Seniors – Survey and Cost Information for
Various Equipment for Parks
Commissioner Gallivan stated that he likes the survey that staff has put together and feels it will
be very helpful in terms of garnering feedback to narrow the field down in terms of what types of
things seniors would like to see.
Commissioner Garske stated that he likes the idea of having something like the Little Free Library
that could house some of the necessary equipment.
The Commission discussed pricing for different pieces of equipment and the option of having
various stations throughout the trail system, but noted that the individual stations throughout the
park would have a higher cost.
Commissioner Gallivan stated that he would like to move forward with the survey and get the
feedback from the residents to help shape the direction for the Parks Commission.
Planning Director Darling suggested that it may be helpful if there were photographs of the
equipment included in the survey.
There was a consensus of the Parks Commission to have the survey available on-line in
Survey Monkey, but also have some paper copies available to be turned into the City.
Commissioner Garske noted that he understands that the idea is for this equipment to be used
by seniors, but asked if the Commission wanted to get feedback from others. He noted that for
example, he could see his family utilizing bocce ball or the corn hole equipment. He suggested
that perhaps the City collect feedback from others and ask them to include their age range within
the survey.
Park and Recreation Director Grout stated that she agreed that much of this equipment would be
used by more than just the senior population throughout the City.
Schmid moved to direct staff to finalize the survey including pictures and include a
question regarding age range and distribute it to residents through the methods
presented. Garske seconded the motion. Roll Call Vote: Ayes – all Motion carried 4-0.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 10, 2020
5
PAGE 3 OF
C. Freeman Park – Drainage Correction Project near Field 4 at Freeman Park
Planning Director Darling stated that she was not aware of how quickly engineering was moving
on this project. She explained that she found out that Public Works has been maintaining the
gully along the first baseline on this field after every rainfall. She stated that this field is used very
frequently. She stated that this item was taken to Council at last night’s meeting and they made
a motion to approve moving forward with the low bidder to fix the drainage issues, contingent
upon the Parks Commission approval.
Vice-Chair Hirner asked how other CIP projects will be impacted if funds are used for this repair
project.
Planning Director Darling stated that because the tennis courts at Badger Park came in under
budget, there is a little wiggle room in the CIP and this should not greatly affect future CIP projects.
Commissioner Gallivan stated that $70,000 had been earmarked for this in the CIP, but the
projection is that it will cost $80,000 and confirmed that Planning Director Darling was saying that
because of the tennis court project will be lower than expected that will make up the difference,
Planning Director Darling stated that it won’t quite cover all of the difference, but it will be close.
She stated that she hopeful that there will also be some fund reserves left over at the end of the
year which staff would ask the Council to earmark for this project and will also continue to look for
grants.
Hirner moved to concur with the City Council action and recommend approval of the
drainage correction project near Field 4 at Freeman Park as presented. Gallivan seconded
the motion. Roll Call Vote: Ayes – all. Motion carried 4-0.
D. Fire Lane Discussion – Discuss Information Requested from September 1, 2020
Joint Meeting
Planning Director Darling stated that at the joint work session meeting with the Planning
Commission, the Commissioners had asked for additional information on how vacations are
processed, the cost to provide additional maintenance, and the tax implications if adjacent
property owners receive additional property through a vacation. She reviewed the points from
the meeting that had general consensus by the Commissioners. She gave a brief overview of the
vacation process and noted that it can only be undertaken if it is in the public interest to vacate
the property. She reviewed the notice requirements that are necessary, including the DNR. She
explained the tax implications for the receiving property owners and noted that it depends on the
location and whether the property is on Lake Minnetonka or Lake William. She stated that it would
cost about $25,000 to open up all ten of the fire lanes so there is a walkway down to the lakeshore
or to the top of the bluff. She noted that Public Works staff is very concerned about any changes
to the ditch in Fire Lane 6 because it is important for stormwater purposes. She stated that the
City Attorney has explained that there will not be any increased liability to the City if they open up
the fire lanes and encourage greater public access.
Commissioner Gallivan stated that he felt the conclusion was that more information was needed
for Fire Lanes 3 through 6 and would need a second discussion. He stated that he thinks the
decision can be made about Fire Lanes 8-10 and Fire Lanes 1, 2 and 7. He stated that he would
like to keep the process going so it does not linger on. He stated that he would like to simplify
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 10, 2020
5
PAGE 4 OF
things for staff so the vacation work can happen all at once and not piecemeal. He reiterated that
he believes another joint meeting with the Planning Commission will be necessary to discuss Fire
Lanes 3 through 6.
Commissioner Garske noted that he had just joined the Park Commission so he did not have a
chance to tour the Fire Lanes.
Commissioners discussed vacating Fire Lanes 8, 9, and 10, but to hold off on completing that
process until the process for the remaining Fire Lanes can be determined. The Commission
discussed the pros and cons of vacating the various fire lanes.
Gallivan moved to recommend approval of vacating Fire Lanes 8-10, but delaying the
action until there is resolution on the other Fire Lanes in the City, and holding another joint
meeting with the Planning Commission to discuss the remaining fire lanes. Hirner
seconded the motion. Roll Call Vote: Ayes – all. Motion carried 4-0.
Hirner moved to recommend Fire Lane 2 be removed as a fire lane, but kept as a utility
access for the lift station maintenance and also remove it from the ordinance and zoning
map. Gallivan seconded the motion. Roll Call Vote: Ayes – all. Motion carried 4-0.
The Commission discussed potential issues with snowmobile access for the fire lanes and the
possibility of putting up signage to stop people from using the fire lanes during certain hours.
Planning Director Darling noted that last year, the City put in jersey barriers to stop snowmobile
access. She noted that the direction was given from Council to enforce the current ordinance
until the City made a change.
Vice-Chair Hirner asked if there would be jersey barriers put in place for this coming season.
Planning Director Darling stated that it had not been discussed, but is something that could be
brought up at the next Council meeting for direction.
Schmid moved to recommend the City install jersey barriers to stop snowmobile access
on Fire Lane 3. Garske seconded the motion. Roll Call Vote: Ayes – all. Motion carried
4-0.
Park and Recreation Director Grout suggested that the specific fire lane should be outlined in the
motion.
Schmid amended the motion to recommend that the Council install jersey barriers to stop
snowmobile access on Fire Lane 3. Gallivan seconded the motion. Roll Call Vote: Ayes
– all. Motion carried 4-0.
6. STAFF AND LIAISON REPORTS / UPDATES
A. City Council
Planning Director Darling gave an overview of the November 9, 2020 City Council meeting.
B. Staff
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 10, 2020
5
PAGE 5 OF
Commissioner Garske asked about the discussion regarding buckthorn at Freeman Park.
Planning Director Darling stated that she has not heard if the City has submitted the grant
application, so she does not have an update yet.
Park and Recreation Director Grout asked if the Park Commission would like to meet in
December.
There was a consensus for the Parks Commission to meet in December.
7. ADJOURN
Gallivan moved to adjourn the Park Commission Meeting of November 10, 2020 at 8:36
p.m. Garske seconded the motion. Roll Call Vote: Ayes – all. Motion carried 4-0.
City of Shorewood Council Meeting Item
9A
Title/Subject: COVID-19 Response
Meeting Date: November 23, 2020
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
Reviewed By: Sandie Thone, City Clerk/Human Resources Director
REGULAR
Attachments:
Emergency Declaration 20-03, Resolution
Background:
On March 13, Mayor Zerby issued Emergency Declaration 20-01 in
response to the COVID 19 virus pandemic. The Declaration, subsequently approved by
the City Council, established the city’s policy and steps to minimize the impact of the
spread of the virus.
On June 5, Mayor Zerby issued Emergency Declaration 20-02 which allowed reopening
of city operations by putting protocols in place to minimize the spread of the Corona
virus and COVID 19.
On November 18, Governor Walz issued Executive Order No. 20-99, which “dialed
back” activities due to the uncontrolled spread of the virus in Minnesota. Based on the
Governor’s order, and the city’s experience with the spread of COVID in the public
works department, Mayor Zerby issued Emergency Declaration 20-03 on November 19.
The main impact of the Declaration is closing city hall and the Shorewood Community
and Event Center through the four-week period detailed in the Governor’s Order.
Financial or Budget Considerations:
This closure should have little impact on the
budget.
Options:
Statute requires that a City Council consider a Mayoral emergency
declaration and act to approve, edit, or deny. The City Council has the ultimate policy
making authority regarding these polices and can revise in any way the Council
determines.
Recommended Action:
Beginning in March, the city took steps to be able to provide
service in a way that minimizes contact and the spread of COVID, and we have been
doing that since March. Staff recommends approval of the Resolution by simple
majority.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 20-123
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
A RESOLUTION APPROVING MAYORAL DECLARATION 20-03
WHEREAS,
the COVID-19 pandemic has required government to take
extraordinary steps to respond to the public health emergency; and,
WHEREAS,
the Mayor executed an Emergency Declaration, No. 20-03 on November
19, 2020,
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. Hereby approves the Declaration of Emergency, No. 20-03 in its entirety.
2. The policies being approved with passage of this Resolution are, at the time of
passage, the based on the MN Governor’s Executive Order 20-99, to dial back
activities to try and limit the spread of the Corona virus and COVID 19.
3. Approves closure of all city buildings to the public for the four-week period
detailed in Executive Order 20-99. Staff are directed to work at home as much
as possible, but to maintain municipal services and public response as much as
possible while following social distancing and safe practices.
4. At the conclusion of the four week dial back period, staff, after consultation with
the Mayor, can respond to future executive orders as it relates to operations,
provided all decisions must be approved by the City Council at the next City
Council meeting.
5. Unless specifically amended Emergency Declaration 20-03, the provisions of
Emergency Declaration 20-01, Emergency Declaration 20-02 and their approval
Resolutions remain in force.
6. These measures shall stay in force and effect until the City Council approves
additional conditions or finds that the emergency conditions no longer exist and
rescinds the Emergency Declaration, and the measures in this Resolution.
rd
Adopted by the City Council of Shorewood, Minnesota the 23 day of November 2020.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood
General Fund Statement of Revenues, Expenditures and Changes in
Through the Month Ended October 31, 2020 (Unaudited)
Prior
CurrentCurrentCurrent
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
202010/31/2010/31/20Budget10/31/19
REVENUES:
Taxes$ 5,856,611$ 3,063,75852.3%$ (2,792,853)$ 2,859,294
Licenses and Permits 232,225 438,773188.9% 206,548 444,932
Intergovernmental 123,500 122,88299.5% (618) 100,300
Charges for Services 52,860 35,85767.8% (17,003) 58,437
Fines and Forfeitures 60,000 38,69764.5% (21,303) 51,066
Special Assessments 5,000 2,70154.0% (2,299) 6,516
Miscellaneous 211,000 200,00094.8% (11,000) 199,393
Total Revenues 6,541,196 3,902,66859.7% (2,638,528) 3,719,938
EXPENDITURES:
Current:
General Government 1,495,185 1,203,88780.5% (291,298) 1,087,831
Public Safety 2,385,377 2,209,91992.6% (175,458) 2,262,982
Public Works 1,195,008 847,863 71.0% (347,145) 800,139
Parks and Recreation 324,596 239,96173.9% (84,635) 195,220
Total Expenditures 5,400,166 4,501,63083.4% (898,536) 4,346,172
Excess of Revenues
Over (Under) Expenditures 1,141,030 (598,962)-52.5% (1,739,992) (626,234)
OTHER SOURCES (USES):
Transfers In 25,000 25,000100.0% - 25,000
Transfers Out (1,222,415) (1,222,415)100.0% - (1,646,305)
Total Other Sources (Uses) (1,197,415) (1,197,415)100.0% - (1,621,305)
Excess of Revenues & Other Sources
Over (Under) Expenditures & Other Uses (56,385) (1,796,377)3185.9% (1,739,992) (2,247,539)
FUND BALANCES:
January 1 4,269,389 - 4,419,413
October 31$ 2,473,012$ (1,739,992)$ 2,171,874
BalanceBalance
20202019
CASH:
January 1$ 4,100,412$ 4,286,039
Increase (Decrease) in Cash (1,151,002) (2,272,061)
October 31
$ 2,949,410$ 2,013,978
City of Shorewood
General Fund Statement of Expenditures and Other Uses by Program
Through the Month Ended October 31, 2020 (Unaudited)
CurrentCurrentCurrentPrior
FinalYear-to-DateYear-to-DateVarianceYear-to-Date
BudgetAmount% of BudgetWith FinalAmount
202010/31/2010/31/20Budget10/31/19
EXPENDITURES:
Current:
General Government
Council 84,100 70,37883.7% (13,722) 66,516
Administration 502,656 407,04581.0% (95,611) 383,752
Elections 26,000 17,59167.7% (8,409) -
Finance 202,745 169,29683.5% (33,449) 158,657
Professional Services 252,000 153,16360.8% (98,837) 141,550
Planning 230,434 207,93490.2% (22,500) 178,914
Municipal Buildings 197,250 178,48090.5% (18,770) 158,442
Total General Government 1,495,185 1,203,88780.5% (291,298) 1,087,831
Public Safety
Police Protection 1,507,501 1,402,93993.1% (104,562) 1,380,630
Fire Protection 693,325 693,325100.0% - 678,797
Protective Inspections 184,551 113,65561.6% 111,749 203,555
Total Public Safety 2,385,377 2,209,91992.6% 7,187 2,262,982
Public Works
City Engineer 90,250 121,274 134.4% 31,024 52,620
Public Works Service 991,688 663,899 66.9% (327,789) 650,952
Ice and Snow Removal 113,070 62,690 55.4% (50,380) 96,567
Total Public Works 1,195,008 847,863 71.0% (347,145) 800,139
Parks and Recreation
Park Maintenance 258,939 185,04671.5% (73,893) 145,754
Recreation 65,657 54,91583.6% (10,742) 49,466
Total Parks and Recreation 324,596 239,96173.9% (84,635) 195,220
Total Expenditures 5,400,166 4,501,63083.4% (715,891) 4,346,172
OTHER USES:
Transfers Out:
Southshore Center - Building 32,300 32,300 100.0% - 49,800
Southshore Center - Operations 70,000 70,000 100.0% - 70,000
EDA Debt City Hall 95,115 95,115 100.0% - 92,005
Equipment Replacement 95,000 95,000 100.0% - 172,500
Street Improvements 835,000 835,000 100.0% - 810,000
Park Capital 95,000 95,000 100.0% - 222,000
Manor Park Pond - - N/A - 230,000
Total Transfers Out 1,222,415 1,222,415100.0% - 1,646,305
Total Expenditures & Other Uses 6,622,581 5,724,04586.4% (715,891) 5,992,477
10 A3
Dear City of Shorewood Resident:
The City of Shorewood is looking to determine which recreational facilities and programs would
appeal most to Senior Citizens in your household and are asking for your input to help gather
this information. If you are not a senior, please take this opportunity to talk with senior
members of your household and take part in helping us identify park and recreation needs in
Shorewood.
What are the existing facilities that seniors in your household use most?
⃝ Pickle ball courts
⃝ Community gardens
⃝ Walking trails
⃝ Picnic areas
⃝ Other (please specify) ______________
What are other facilities that seniors in your household would like to use?
⃝ Bocce or horseshoe courts
⃝ Outdoor table tennis/Ping pong tables (Permanent Structure)
⃝ Corn hole equipment (Permanent Structure)
⃝ Exercise equipment (outdoor elliptical, shoulder rotator, lat pull downs, etc)
⃝ Stretching stations
⃝ Other (please write it in) ___________________
The Park Commission is looking at adding equipment appealing to seniors (and other residents)
to use. If this were to happen what park would you like to see it placed?
⃝ Freeman Park
⃝ South Shore Community Park
⃝ Manor Park
⃝ Other (Please specify) _______________________
If exercise equipment were installed would you like to see it placed within the trails or in one
area of the park?
⃝ Along trails
⃝ All in one area
How often would you use these items in the spring, summer or fall if they were in the parks?
⃝ Everyday
⃝ Once or twice a week
⃝ Once or twice a month
⃝ Occasionally but less than twice a month
⃝ Never
⃝ Other (Please specify) __________________
How many times in a given 30-day period during the spring, summer and fall did members of
your household visit the following parks in Shorewood.
Freeman Park _______
South Shore Community Park ______
Manor Park _____
Silverwood Park _____
Gideon Glen _____
Badger Park ______
Cathcart Park _____
Minnetonka Country Club Open Space _____
Check the age category for adults in your household and tell us how many are in each group:
⃝ 20-34 ____
⃝ 35-44 ____
⃝ 45-54 ____
⃝ 55-64 ____
⃝ 65-74 _____
⃝ 75 and older _____
Thank you for taking the time to fill out the survey!