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12-28-20 EDA Meeting Agenda Packet ECONOMIC DEVELOPMENT AUTHORITY MEETING 5755 COUNTRY CLUB ROAD MONDAY DECEMBER 28, 2020 COUNCIL CHAMBERS IMMEDIATELY FOLLOWING CITY COUNCIL MEETING Due to the Centers for Disease Control's recommendation limiting the number of people present at a meeting, and pursuant to MN Statute §13D.02, the Shorewood Economic Development Authority meeting will be held by electronic means. For those wishing to listen live to the meeting, please go to ci.shorewood.mn.us/current_meeting for the meeting link to the December 28, 2020 City Council meeting as this meeting will be held immediately following the City Council meeting. Contact the city at 952.960.7900 during regular business hours with questions. For link issues at meeting time, call 952.960.7906. AGENDA 1. CONVENE ECONOMIC DEVELOPMENT AUTHORITY MEETING A. Roll Call President Zerby _____ Labadie _____ Siakel _____ Sundberg _____ Johnson_____ B. Review and Approval of the Agenda 2. APPROVAL OF MINUTES A. EDA minutes of October 26, 2020 meeting Minutes 3. NEW BUSINESS A. Review bids received for drainage and concrete project Executive Director memo at Shorewood Public Safety Building Resolution #20-02 4. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD ECONOMIC DEVELOPMENT AUTHORITY COUNCIL CHAMBERS MONDAY, OCTOBER 26, 2020 7:00 P.M. MINUTES 1. CONVENE MEETING President Zerby called the meeting to order at 8:41 P.M. Due to the Centers for Disease Control’s recommendation limiting the number of people present at a meeting, and pursuant to MN Statute 13D.02, the Shorewood Economic Development Authority meeting was held via electronic means. A. Roll Call Present. President Zerby; Commissioners Johnson, Labadie, Siakel, and Sundberg; City Attorney Keane; Executive Director/Secretary Lerud; Assistant Treasurer Rigdon; Assistant Director Darling; Director of Public Works Brown; and, City Engineer Budde Absent: None B. Review Agenda Siakel moved, Johnson seconded, approving the agenda as presented. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. 2. APPROVAL OF MINUTES A. EDA Minutes of May 28, 2019 Johnson moved, Siakel seconded, Approving the Minutes of the May 28, 2019 EDA Meeting as presented. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. 3. NEW BUSINESS A. Appoint 2020 officers City Administrator Lerud stated that at the first meeting the EDA holds each year they are required to appoint officers for that year. He stated that this is the first meeting in 2020 and noted that staff is recommending the Board adopt the current slate of officers to serve out the remainder of 2020. President – Scott Zerby Vice President – Jennifer Labadie President Pro-Tem – Kristine Sundberg Treasurer – Debbie Siakel CITY OF SHOREWOOD ECONOMIC DEVELOPMEMNT AUTHORITY MEETING MINUTES OCTOBER 26, 2020 Page 2 of 2 Executive Director/Secretary – City Administrator Assistant Treasurer – Finance Director Assistant Executive Director – Planning Director Sundberg moved, Siakel seconded, to approve the slate of officers as presented. Roll Call Vote: Labadie, Siakel, Sundberg, Zerby voted Aye. Johnson abstained. Motion passed. B. Approve Final Plans and Specifications and Authorize Bidding for Drainage and Concrete Project at the Shorewood Public Safety Building Executive Director Lerud explained that over the last few years there have been discussions between the EFD Board and the SLMPD Coordinating Committee regarding concrete improvements where the existing concrete is posing a safety hazard. He stated that Bolton and Menk have taken a look and are also recommending providing stormwater drainage from some areas around the building. City Engineer Budde gave an overview of the proposed work on the site. He noted that the building had a number of downspouts but did not have anything to help drain the water away. He explained that they are proposing adding some drain tile and piping to help convey the water away which should address much of the heaving that was taking place with the concrete which will help it become ADA accessible again. He stated that the total cost is estimated to be around two-hundred sixty-two thousand dollars. He stated that staff is asking for EDA approval of the final specification and authorize advertising for bids. Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 20-1, “A Resolution Approving Final Plans and Specifications and Authorizing Bidding for Drainage and Concrete Project at Shorewood Public Safety Building.” Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed 4. ADJOURN Sundberg moved, Siakel seconded, Adjourning the Economic Development Authority Meeting of October 26, 2020, at 8:51 P.M. Roll Call Vote: Labadie, Johnson, Siakel, Sundberg, Zerby voted Aye. Motion passed. ATTEST: Scott Zerby, President Greg Lerud, Executive Director #3A MEETING TYPE EDA Shorewood EDA Meeting Item Title / Subject: Concrete and Stormwater Improvements for Shorewood Public Safety Building Meeting Date: December 28, 2020 Prepared By: Greg Lerud, Executive Director Attachments: Bid Results, SLMPD Resolution and EFD Resolution, Resolution Background: At the October 27 EDA meeting, the Board authorized bids to be received for the concrete and storm water work at the South Lake Minnetonka Public Safety building in Shorewood. Twelve bids were received and opened on December 8. The low bid of $198,416.50 from G.F. Jedlicki compares favorably to the engineers estimate of $218,220.00. On December 16, the South Lake Minnetonka Police Department Coordinating Committee and the Excelsior Fire District Board met separately and both governing bodies approved Resolutions recommending the Shorewood EDA award the low bid to G.F. Jedlicki. The SLMPD and the EFD will be responsible for the costs to make the improvements. Both Resolutions certify that they have funds available to complete the work. Recommendation / Action Requested: Staff recommends accepting the low bid from G.F Jedlicki in the amount of $198,416.50 by approving the attached Resolution by simple majority vote. Next Steps: The engineer will prepare project contracts and return bid bonds from all bidders except G.F Jedlicki and Bituminous Roadways until such time as contract documents and submittals are delivered and signed. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 December 14, 2020 City of Shorewood Attn: Shorewood Economic Development Authority, Excelsior Fire and South Lake Minnetonka Police 5755 Country Club Road Shorewood, MN 55331 Re: South Lake Minnetonka Public Safety Improvements EDA Board, Chief Meehan, and Chief Mackey: Bids were received for the above referenced project on December 8, 2020. Twelve bids were received and are tabulated below. The low bid was submitted by G. F. Jedlicki, Inc. of Chanhassen, Minnesota. CONTRACTORBID 'ȁ&ȁ *¤£«¨¢ª¨ ͡ΐΘΗǾΓΐΕȁΔΏ "¨³´¬¨®´² 2® £¶ ¸² ͡ΑΐΒǾΑΖΘȁΔΏ 3´± ¬ #®²³±´¢³¨® ͡ΑΑΑǾΕΖΑȁΏΏ 0¤¬¡¤± #®¬¯ ¨¤² ͡ΑΒΓǾΏΘΖȁΗΔ "« ¢ª²³®¤ #®³± ¢³®±² ͡ΑΓΘǾΘΑΔȁΏΏ -®« ´ 4±´¢ª¨¦͡ΑΔΏǾΐΐΘȁΓΓ 5«³± #®¢±¤³¤͡ΑΕΓǾΓΕΖȁΏΏ ', #®³± ¢³¨¦ ͡ΑΕΔǾΐΏΗȁΑΏ '¤¨²«¨¦¤± ǉ 3®² ͡ΑΗΏǾΔΓΔȁΏΏ 3ȁ-ȁ (¤³¦¤² ǉ 3®² ͡ΒΐΏǾΓΕΐȁΕΔ .®±³§£ «¤ #®²³±´¢³¨® ͡ΒΐΗǾΐΖΑȁΓΐ *, 4§¤¨² ͡ΒΓΐǾΕΘΗȁΏΏ Evaluation of the bids indicates the bidding process was competitive.The low bid submitted was 9% below 218,220.00 and 42% below the high bid of $341,698.00. G. F. Jedlicki has successfully completed projects of this type in the past and thereby have shown themselves to be a responsible contractor. Based on the items above, we recommend the City award a contract in the amount of $198,416.50 to G. F. Jedlicki, Inc. Iam open to discuss this information with you and answer any questions you or the City Council may have. Name: Safety Facility Improvements Recommendation of Award Page: 2 Respectfully Submitted, .ƚƌƷƚƓ ε aĻƓƉͲ LƓĭ͵ Matthew S. Bauman, P.E. Project Manager cc: Andrew Budde, PE, City Engineer Larry Brown, Public WorksDirector Greg Lerud, City Manager Excelsior Fire District Serving the Communities of: Deephaven-Excelsior-Greenwood-Shorewood-Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 RESOLUTION # 20-006 A RESOLUTION RECOMMENDING ACCEPTANCE OF THE BID TO THE SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY FOR A PUBLIC SAFETY BUILDING IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for local improvements, undertaken by the Shorewood Economic Development Authority (“EDA”), designated as the South Lake Minnetonka Public Safety Facility Improvement Project, bids were received, opened on December 8, 2020, and tabulated according to law, and such tabulation is attached hereto and made a part hereofas Exhibit A; and WHEREAS, the Excelsior Fire District Fire Board has reviewed the bids and determined that G.F. Jedlicki is the lowest responsible bidder in compliance with the specifications. NOW, THEREFORE, BE IT RESOLVED, that the Excelsior Fire Board of the Excelsior Fire District recommends and certifies as follows: 1. That the EDA accept the bid and award a contract for the South Lake Minnetonka Public Safety Facility Improvement Project to the firm of G.F. Jedlicki according to the project plans and specifications on file in the office of the Shorewood Economic Development Authority. 2. The Excelsior Fire Board hereby represent that the Excelsior Fire District has sufficient funds on hand to pay for their proportional share of the project costs. 3. That the Administrator for the EDA is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the next lowest bidder, which shall be retained until a contract has been signed. th ADOPTED this 16 day of December, 2020. _________________________________ Adam Jennings, Chair, EFD Board ATTEST: ______________________________ _________________________________ Recording Secretary Curt Mackey, EFD Fire Chief 2 SHOREWOOD ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 20-02 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR STORMWATER AND CONCRETE IMPROVEMENTS AT THE SHOREWOOD PUBLIC SAFETY BUILDING WHEREAS, pursuant to an advertisement for bids for local improvements designated as the Shorewood Public Safety Building concrete and stormwater improvements, bids were received and opened on December 8, 2020 and tabulated; and, WHEREAS, the South Lake Minnetonka Police Coordinating Committee and the Excelsior Fire District Board have reviewed the bids and recommend accepting the G.F. Jedlicki as the lowest responsible bidder in compliance with the specifications. NOW THEREFORE BE IT RESOLVED by the Shorewood Economic Development Authority as follows: 1. The President of the EDA and Executive Director are hereby authorized and directed to enter into a contract with G.F. Jedlicki, in the name of the Shorewood EDA, according to the plans and specifications approved by the Shorewood EDA Board of Directors. 2. The engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except for the deposits of the successful bidder and the net lowest bidder, which shall be retained until the contract as signed. th Adopted this 28 day of December, 2020. ______________________________ Scott Zerby, EDA President ATTEST ____________________________ Greg Lerud, EDA Executive Director