03-08-21 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MARCH 8, 2021 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Labadie___
Councilmember Siakel___
Councilmember Johnson___
Councilmember Callies___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt the Resolutions Therein:
A. City Council Regular Meeting Minutes of February 22, 2021 Minutes
B. Approval of the Verified Claims List Claims List
C. Approve Tobacco License: Cow Boy Tobacco City Clerk/HR Director Memo
Resolution 21-025
D. Approve DNR Grant City Administrator Memo
Resolution 21-026
E. Regular Appointment of Emma Notermann as Planning Director Memo
Planning Technician
F. Authorize Purchase Public Works Equipment, One Director of Public Works Memo
F150 Pickup Truck
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please use the raise your hand feature. Please
identify yourself by your first and last name and your address for the record. After this introduction, you will be granted a maximum of
three minutes to make your comments. No action will be taken by the council on this matter, but the mayor or council could request
that staff place this matter on a future agenda.
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Recognition of Service: Outgoing Commissioners City Clerk/HR Director Memo
B. GreenCorps Presentation Keely Schultz
6. PARKS
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Accept Proposal and Award Contract for Tree Removal in Engineer Memo
Glen/Amlee/Manitou Project Area, City Project 18-08 Resolution 21-015
B. Glen Road Cul-de-sac Radius, City Project 18-08 Engineer Memo
9. GENERAL/NEW BUSINESS
A. Council Discussion on Filling Councilmember Vacancy
10. STAFF AND COUNCIL REPORTS
A. Staff
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, FEBRUARY 22, 2021 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:01 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, and Callies; City Attorney
Keane; City Administrator Lerud; City Clerk/HR Director Thone; Finance Director
Rigdon; Planning Director Darling; and, City Engineer Budde
Absent: None
B. Review Agenda
Johnson moved, Siakel seconded, approving the agenda as presented.
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda. She stated that she would like to
discuss item H, Park Commission Appointments. She explained that Parks Commissioner
Garske has submitted a letter of resignation effective immediately due to a relocation. She noted
that the Council had recently interviewed candidates for the open Commissioners and Boards in
the City and would suggest that the Council appoint James Hines to serve out the remainder of
Commissioner Garske’s term and that this appointment be added into item H.
Callies moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein, with the amendment to Item H, as noted.
A. City Council Work Session Minutes of February 8, 2021
B. City Council Regular Meeting Minutes of February 8, 2021
C. Approval of the Verified Claims List
D. Planning Commission Appointments, Adopting RESOLUTION NO. 21-018,
“A Resolution Making an Appointment to the Shorewood Planning
Commission.”
E. Lake Minnetonka Communications Commission, Adopting RESOLUTION
NO. 21-019, “A Resolution Making an Appointment to the Lake Minnetonka
Communications Commission (LMCC).”
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 22, 2021
Page 2 of 7
F. Approval of 2021 Concession Operation Agreement
G. Approve Mayor Declaration 21-02, Adopting RESOLUTION NO. 21-020, “ A
Resolution Approving Mayoral Declaration 21-02.”
H. Park Commission Appointments, Adopting RESOLUTION NO. 21-021, “A
Resolution Making Appointments to the Shorewood Park Commission.”
I. Approve Pond Sediment Sampling Proposal from American Engineering and
Testing
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
3. MATTERS FROM THE FLOOR
Greg Larson, 25535 Orchard Circle, noted that a group of South Lake area residents are soliciting
citizen support for rezoning the woods north of the trail. He explained that it was the area that
was proposed for the stormwater pond as part of the Glen Road project. He stated that they will
be approaching the city to rezone it from R2A to Permanent Protected Open Space. He stated
that he expects this proposal to be popular among the citizens and noted that they are also asking
Tonka Bay to dedicate the park land to the north and west of the Shorewood property as the
Tonka Bay open space preserve.
Kim Koehnen, 6115 Seamans Drive, thanked the Planning Commission for taking into
consideration the neighborhood comments from the Planning Commission meetings and making
adjustments to the plans for item 7B on tonight’s agenda. She stated that she loves the change
that was made to the lighting at the cul-de-sac.
4. PUBLIC HEARING - NONE
5. REPORTS AND PRESENTATIONS - NONE
6. PARKS
A. Report by Commissioner Hirner on February 9, 2021 Park Commission Meeting
Planning Director Darling gave a brief overview of the February 9, 2021 Park Commission
Meeting.
7. PLANNING
A. Report by Commissioner Maddy on February 2, 2021 Planning Commission
Meeting
Commissioner Maddy gave a brief overview of the February 2, 2021 Planning Commission
meeting.
B. PUD Development Stage Plan and Preliminary Plat
Location: North of Highway Seven between Eureka Road and Seamans Drive
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 22, 2021
Page 3 of 7
Applicant: Stoddard Companies
Planning Director Darling explained that the Council had recently approved the PUD Concept
Plan for this proposal and noted that the Preliminary Plan is very similar. She explained that this
proposal would develop the lot with fourteen homes in a planned community with shared
maintenance. She noted that as the proposal moves from concept, to preliminary, to final, the
level of technical information will increase. She gave an overview of the existing conditions on
the site including the wetlands. She explained that two of the large wetland basins will remain on
the site and the third will be filled in. She gave an overview of the proposed slab on grade homes
with no basements. She noted that the applicant is currently proposing about 22.2 percent
impervious surface coverage, but that can fluctuate as the developer moves closer to the final
stages. Staff is recommending a maximum cap of 25 percent or the design capacity of the
stormwater features, whichever is less which will help leave as much of the site open as possible.
She explained the clustered development of detached villas and noted that staff has asked the
developer to assign an amount of impervious surface to each lot so the homeowner can make
their plans accordingly.
The applicant will need to bring in about 25 cubic yards of dirt in order to raise the building pads
and roads so the soil can support the proposed structures and explained that there are a number
of conditions relating to this issue for things such as identifying the haul route. She stated that
the applicant is asking for a 10-foot setback in order to keep the homes one level rather than two
levels. She stated that this would also allow them to leave the majority of the southern space for
open space and stormwater control. The developer has also asked for flexibility with regard to
the wetland buffer behind lots five and six. She explained that the watershed district and other
cities do allow for this type of flexibility. She explained that they are proposing reducing the buffer
by about 370 feet behind the home on Lot Five and increase the buffer behind Lot Six in order to
provide the same amount of area. She noted that the remaining buffer behind Lot Five is still
large enough to provide protection to the wetland and staff recommends approval of this
alteration. She clarified that this is not the type of flexibility that the Council could allow outside
of a PUD development so there should not be many similar requests in the future.
She reviewed renderings of the proposed homes with three car garages and the one home with
a side loading garage. She explained that most homes will have a patio and possibly a screened
porch. She gave an overview of the discussion at the February 2, 2021 Planning Commission
meeting discussion and noted that they had unanimously recommended approval of the request.
The primary concerns from the two residents who spoke were related to lighting, landscaping,
and traffic. She stated that one of the concerns the Planning Commission had were the number
of conditions related to tree preservation. She noted that the applicant has revised their
landscaping plan extensively in order to reduce the number of conditions and have added a
substantial number of additional trees to the plans. She stated that the applicant has also revised
their plans for the proposed street lights.
City Engineer Budde gave an overview of the traffic study and how it was adjusted to take into
consideration the decreased traffic due to the COVID-19 pandemic. He explained that they had
first increased the numbers by 6-1/2 percent which was what MnDOT had recommended. He
stated that the City had also asked the applicant to run their traffic numbers with a 15 percent
increase in traffic but in both scenarios, there was really no additional significant impact to the
traffic on Eureka and Highway 7. The developer is proposing to install a north bound right turn
lane into the development off of Eureka.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 22, 2021
Page 4 of 7
Bill Stoddard stated that they have some of their technical team present at tonight’s meeting
should the Council have more detailed questions. He explained that they have tried to take into
consideration the comments made by the Planning Commission, residents, and the Council.
Councilmember Callies stated that there was a lot of good discussion at the Planning Commission
meeting and expressed her appreciation that the developer is willing to work with the City and
neighbors in order to make changes to their plans. She asked about the wetland buffer and asked
if there were dedicated easements or just a demarcation with vegetation.
Planning Director Darling explained that the wetland buffers are a natural area with native
plantings. The area is not cut or mowed and the whole goal of having the buffer is to slow surface
water run-off into wetlands and force some of it to infiltrate into the ground and clean itself before
it hits the wetland area. These areas will be protected by drainage and utility easements as well
as separate conservation easements over the top.
Councilmember Callies stated that the traffic at this intersection is not good right now and while
she understands the traffic study has shown that the traffic will not be worse in the area, she
wonders about getting some sort of traffic control. She asked if that was contrary to what MnDOT
is trying to achieve with Highway 7 being a thoroughfare.
City Engineer Budde stated that it is kind of a complicated process when it comes to verify that a
signal or intersection improvement is necessary. He explained the requirements by MnDOT to
warrant a signal such as significant delays on side streets which they are not seeing enough in
this situation to warrant a traffic signal. Councilmember Siakel stated that it has been presented
that it is likely that the residents of this development will not be contributing to the peak traffic
hours.
Councilmember Callies stated that this is not an affordable housing project and asked about the
conditions that states the developer must donate money to an affordable housing project in the
future. She stated that seems like a nice condition to add, but does not feel it is a meaningful
condition.
Councilmember Siakel asked if the City is planning on marking any of the wetland buffer areas
because sometimes when residents move in, they do not recognize it is an easement or wetland
and tend to hack it down and expand the yard. Mr. Stoddard explained that every lot will have
signage and because there is a homeowner’s association that means that the other homeowners
will tell on anyone that attempts to expand their yard into the wetland buffer area.
Planning Director Darling stated that the City’s requirement is to have sub-surface stakes that go
into the ground to delineate the area and noted that the watershed district prefers above ground
monuments which are easier to see. She stated that the Council could require both ways of
marking the area, if they would like.
Councilmember Johnson asked about the overall grade increase from present condition to what
is proposed. Planning Director Darling stated that it will vary a bit based on which side of the
development. She that she thinks it is about four feet on the east side tapering down to two feet
on the west side.
Councilmember Johnson asked about 3.C. from the Resolution and asked if the purpose was for
someone to not park vehicles in the driveway full-time. He asked why this would not be worded
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 22, 2021
Page 5 of 7
a bit more directly that did not require the City needing to go into someone’s garage. Planning
Director Darling explained that the issue she was trying to resolve is people using their entire
garage for storage purposes or for the storage of recreational vehicles and having no room to
park their vehicles inside which would force them to park in the driveway and on the street.
Councilmember Johnson stated that he believes it would be simpler to just say what the parking
restrictions are, such as how long they could park or have a trailer in their driveway. He asked
when the Council will get to view the Development Agreement and the HOA articles of declaration.
Planning Director Darling explained that those would be viewed with the Final Plat review.
Mayor Labadie stated that her concerns with the 10-foot setback was discussed at length within
the staff report. Planning Director Darling explained that the 10-foot setback allows the developer
to makes the homes wider and get about a 2,100 square foot home on one level.
Mayor Labadie stated that the developer has taken comments and concerns to heart and made
many alterations to their original plans.
Councilmember Johnson states that notes two through five were not included in the packet even
though they are referred to within the conditions. Mr. Stoddard clarified that he had not put the
staff report together but assured the Council that he intends to do everything he has offered to do
within his notes.
Councilmember Johnson stated that he would like to take Mr. Stoddard up on his offers, but would
like more detail and he did not find all the detail within the packet. City Attorney Keane explained
that this can be done within the final development application stage and stated that he believes
the will ultimately earmarked for the HRA. He noted that since this is a voluntary contribution and
not an exaction, he does not see any issues with it.
Councilmember Johnson asked that the financial note details be sent to the Council as soon as
possible. Planning Director Darling stated that it appears some of this information was cut off
from the final copy and gave a brief overview of the information that was missing.
Callies moved, Siakel seconded, Adopting RESOLUTION NO. 21-022, “A Resolution
Approving a PUD Development Stage Plan for the Property Located North of Highway
Seven Between Eureka Road and Seamans Drive.”
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 21-023, “A Resolution
Approving a Preliminary Plat for the Villas at Shorewood Villas Addition for Property
Located North of Highway Seven Between Eureka Road and Seamans Drive.”
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
8. ENGINEERING/PUBLIC WORKS
A. Approve Local Road Improvement Grant – Minnetonka Boulevard
City Engineer Budde explained that MnDOT is soliciting applications for Local Road Improvement
Program (LRIP) Grants. Staff has been in discussions with both Greenwood and Deephaven
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 22, 2021
Page 6 of 7
about possible improvements to Minnetonka Boulevard and both those cities have already passed
resolutions in support of working together to attempt getting the LRIP grant and would like the
City to be the lead agency for the application process because of its Municipal State Aid (MSA)
status. He explained that even if the grant application is not successful, the three cities would
most likely continue pursuing a joint project as identified in the CIP for 2021 with a budgeted
amount of $210,000. He stated that the staff is estimating the total cost for the application work
would be around $6,000 which would be split equally between the three communities.
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 21-024, “A Resolution to
Pursue Local Road Improvement Program Grant for Minnetonka Boulevard with the Cities
of Greenwood and Deephaven.”
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
9. GENERAL/NEW BUSINESS - NONE
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Virtual Open Book Meeting
City Clerk Thone explained that there will be two Open Book meetings on April 27, 2021 and April
29, 2021. She noted that the value notices will be sent during the first week of March which is a
few weeks earlier than usual. She stated that all the details, including a link, will be on the City’s
website.
B. Mayor and City Council
1. Report on Councilmember Interviews
Councilmember Siakel stated that she and Councilmember Callies conducted interviews for the
open City Council seat. She stated that they had interviewed nine candidates over a period of
three days. She stated that all of the candidates were very professional and very prepared but
explained that she and Councilmember Callies felt that there were two candidates who stood out.
They are recommending that Candidates #7 and #9 be brought back for an interview with the full
Council at the Council Work Session scheduled for March 8, 2021 with the hopes of appointing
one of the candidates to be seated by the end of March.
Mayor Labadie thanked Councilmember Callies and Councilmember Siakel for their willingness
to spend time interviewing all nine candidates.
Councilmember Johnson stated that there are a number of candidates that are serving on existing
commissions and asked if this appointment happens to create another vacancy on another
Commission that the Council can do just what it did tonight in filling Park Commissioner Garske’s
position. Councilmember Siakel stated that she would prefer to just focus on filling the Council
vacancy before taking a look at what may need to happen on the other Commissions.
Callies moved, Siakel seconded, that the Council interview Linda Murrell and Nathaniel
Gorham as the finalists for the open Council seat.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 22, 2021
Page 7 of 7
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
Mayor Labadie stated that she had inadvertently neglected to give staff the option to bring up any
issues under item 10A and wanted to give them a chance.
Planning Director Darling noted that it is nearly spring, which means the City is getting a lot of
requests for property improvements, including a few commercial properties.
City Administrator Lerud stated that the City received notice late last week that the City had
received a $50,000 grant to remove buckthorn in Freeman Park which will begin this spring.
Councilmember Johnson asked what will happen with the outdoor skating rinks with the recent
warming temperatures. City Administrator Lerud explained that as a general rule, when we get
toward the end of February, it does not matter how cold it is, the sun is really hard on the ice
which means the end of the outdoor skating season is coming. He noted that the City will keep it
going as long as it makes financial sense.
11. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Regular Meeting of
February 22, 2021, at 8:16 P.M.
Roll Call Vote: Johnson, Siakel, Callies, Labadie voted Aye. Motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: March 8, 2021
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
66699-66714 & ACH 134,508.55
Total Claims $134,508.55
We have also included a payroll summary for the payroll period ending February 28, 2021.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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City of Shorewood Council Meeting Item
2C
Title/Subject: Retail Tobacco License for Cow Boy Tobacco
MEETING TYPE
Meeting Date: Monday, March 8, 2021
Regular Meeting
Prepared by: Sandie Thone, City Clerk
Reviewed by: Brenda Pricco, Deputy Clerk
Attachments: Resolution 21-025
Background: Pursuant to Section 302 (Sale of Tobacco) and 1301 (Municipal Fees) of
Shorewood City Code retailers within the city limits who wish to sell tobacco products are
required to obtain a license from the city. The Shorewood City Code provides that an applicant
complete an application and pay a licensing fee.
The following applicant has successfully submitted a complete application, successfully passed
a background investigation through South Lake Minnetonka Police Department (SLMPD), paid
the current annual tobacco license fee of $250 and signed and is compliant with all
requirements for obtaining a license and has agreed to abide by the city code tobacco licensing
requirements. This section of code includes providing access to the police department during
regular business hours and an annual compliance check.
Raheem Alzayadi: Cow Boy Tobacco, LLC located at 19905 Highway 7 in the Waterford Center
The period of this license to sell tobacco in the City of Shorewood is effective April 1, 2021
through October 31, 2021. At that time the license will come up for annual renewal along with
other tobacco licenses for the period of November 1 through October 31.
Financial or Budget Considerations: The licensing fees collected as revenue offset the
expense of issuing the permits pursuant to Shorewood City Code Section 1301 (Municipal
Fees).
Recommendation/Action Requested:
Motion: Staff respectfully requests the city council approve Resolution 21-025 License to
Raheem Alzayadi/Cow Boy Tobacco located at 19905 Highway 7, Shorewood, MN 55331 to
Sell Tobacco Products for the period of April 1, 2021 through October 31, 2021.
Motion, Second, and Simple Majority required.
Connection to Vision/Mission: Consistency in providing the community with quality public
services, a variety of attractive amenities, a sustainable tax base and sound financial
management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-025
A RESOLUTION APPROVING A LICENSE TO
TO SELL TOBACCO PRODUCTS
IN THE CITY OF SHOREWOOD TO COW BOY TOBACCO
WHEREAS, Sections 302 of the Shorewood City Code provide for the licensing of the
sale of tobacco products in the city and requires all licensees comply with the code; and
WHEREAS, the Shorewood City Code provides that an applicant shall complete an
application, pay a licensing fee, and successfully pass a background investigation; and
WHEREAS, the following applicant has satisfactorily completed an application, paid the
appropriate fee, and passed a background investigation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
as follows:
That a License for the sale of tobacco products be issued for a term from April 1,
2021 to October 31, 2021, consistent with the requirements and provisions of
Chapter 302 of the Shorewood City Code to the following applicant:
Applicant Address
Cow Boy Tobacco 19905 Highway 7
ADOPTED by the City Council of the City of Shorewood this 8th day of March 2021
_______________________________
ATTEST: Jennifer Labadie, Mayor
____________________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2D
Title/Subject: Approve Legacy Grant Contract
Meeting Date: March 8, 2021
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Tim Keane, City Attorney
Attachments: Contract
Background: Late last year, staff prepared a grant application to the Conservation Partners
Legacy Grant program through the MN DNR to assist with Buckthorn removal in Freeman Park.
Over the past two years, the city has used goats to try and reduce the amount of Buckthorn in
the park. The work proposed for this grant application is the more conventional manual removal
of the invasive and treating the area with an approved herbicide. Staff proposes that this is the
first year of a long-term effort to remove and keep Buckthorn out of the park and reforest the
treated areas.
Financial or Budget Considerations: The grant is in the amount of $50,000, and there is
a requirement for a local match. Staff proposed a match of $20,000 in a combination of in-kind
and cash contributions.
Recommended Action: Staff recommends approving the contract as presented by passing
the Resolution by simple majority.
Next Steps and Timeline: If approved, the Mayor and City Clerk will electronically sign the
contract, and staff will work with the Tree Trust and/or Conservation Corps to obtain a proposal
for the work. The work proposed in the program will be completed in 2021.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-026
A RESOLUTION APPROVING A GRANT CONTRACT WITH THE MN DEPARTMENT
OF NATURAL RESOURCES AND THE CONSERVATION PARTNERS LEGACY
GRANT PROGRAM
WHEREAS, the City of Shorewood applied for a grant through the MN Legacy fund for
the purpose of removing Buckthorn and re-establishing a healthy forest in Freeman
Park; and
WHEREAS, the grant was approved for funding,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. Approves the Grant Contract between the MN Department of Natural Resources
for the Conservation Partners Legacy Grant program as presented at the
meeting.
2. Approves the city’s required match of in-kind and cash.
3. The Mayor and City Clerk are authorized to sign the contract and other
documents necessary to ensure execution of the agreement.
th
Adopted by the City Council of Shorewood, Minnesota this 8 day of March, 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
#2E
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Regular Appointment of Emma Notermann as Planning Technician
Meeting Date: March 8, 2021
Prepared by: Marie Darling, Planning Director
Reviewed by: Greg Lerud, City Administrator
Attachments: None
Background: On June 22, 2020, the City Council approved an offer to Ms. Notermann for the
position of Planning Technician. Upon completion of a six-month probationary period, I re-
evaluated the annual evaluation I completed at the beginning of November and found no
negative changes, only more growth in the position. Ms. Notermann has demonstrated
attention to detail as required for this position and balances the workload well.
Financial or Budget Considerations: Having successfully completed the probationary
period, staff recommend that Ms. Notermann’s hourly salary increase consistent with step 10C
in the compensation schedule effective at the conclusion of the probationary period, January
22, 2021.
Recommendation / Action Requested: The City Council has the ultimate authority
regarding personnel decisions for the city. Staff recommends the City Council approve the
following:
1. Successful completion of the probationary period on January 22, 2021.
2. Regular appointment of Emma Notermann as Planning Technician.
3. Pursuant to the compensation table, her wage rate be increased to reflect Step 10C
effective January 22, 2021.
Any action on this item would require a simple majority.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
U:\\personnel\\Planning Technician\\CAF 200308 Regular Appointment.docx
5A
MEETING
TYPE
Regular
City of Shorewood Council Meeting Item
Title/Subject: Service Recognition:
Justin Mangold, Shorewood Park Commission
David Garske, Shorewood Park Commission
Meeting Date: Monday, March 8, 2021
Prepared by: Sandie Thone, City Clerk/HR Director
Reviewed by: Marie Darling, Planning Director
Twila Grout, Park and Recreation Director
Background: The city has a need for citizens to serve on advisory committees to the city
council. Pursuant to Shorewood City Code Chapter 202, the Shorewood Park Commission was
established and is advisory to the City Council. The Commission consists of five members who
must be current residents of Shorewood. Terms of appointment commence on March 1 and
terminate on the last day of February and run for three years. The purpose of the Park
Commission shall be to aid the City Council in the expenditure of monies so that the greatest
benefit may be obtained from the use and maintenance of the city parks.
Parks Commissioner Justin Mangold has been on the commission since 2012 and has led the
commission as Chair for most of his years serving the community in this capacity. Justin’s
service on the City’s Park Commission has been so appreciated and his contributions
significant. Staff and council are very grateful for his many years of service. Justin has been
instrumental in so many things including the expansion of the community gardens, the Parks
Summit group, and the Badger Park concept and renewal. In addition, he worked diligently to
ensure all parks were well-maintained and there remained continual investment in Shorewood
Parks. Thanks Commissioner Mangold!
Parks Commissioner David Garske was appointed to the commission earlier this year when a
vacancy occurred due to a resignation. David has been an enthusiastic and active member of
the commission. Although his current circumstances are bringing him out of state for the next
couple of years – we do hope that when he returns to Shorewood, he will consider returning to
serve on the Park Commission once again. Staff and council are grateful for his interest in the
community and the commission and wish him all the best.
The Shorewood City Council recognizes and expresses appreciation to Justin Mangold
and David Garske for their service on the Shorewood Park Commission and their
dedication to the community.
No Formal Action Requested.
Connection to Vision/Mission: Consistency in providing residents quality public services, a
healthy environment, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
8A
Title/Subject: Glen Rd, Amlee Rd, Manitou Ln Award Contract
for Tree Removal; City Project 18-08
MEETING
Meeting Date: Monday March 8, 2021
TYPE
Regular
Prepared by: Andrew Budde, City Engineer
Meeting
Reviewed by: Larry Brown, Director of Public Works
Attachments: Low Quote and Resolution
th
Background: At the February 8, 2021 Council Meeting, staff awarded the Glen Road,
Amlee Road, Manitou Lane Street Improvement Project to WM Mueller & Sons, Inc. As
a separate part of the project, staff solicited quotes for the tree removal associated with
the project. The tree removal work is to be completed prior to the general contractor
beginning work.
The quote was separated into two sections: 1.) Base Bid, which is all trees that are
required for removal as part of the project, and 2.) Add Alternate which includes optional
trees located on private property but having a significant portion of their roots within the
right of way. Award of the contract is based on the Base Bid amount. The Add Alternate
trees are generally 0 feet to 5 feet outside the right of way line and are either in poor
health, ash trees, or likely to sustain significant root damage that would compromise its
long-term survival. Property owners have been contacted with the option to remove the
trees with the project, or to leave the tree standing. Approval is needed from the
property owners for the removal of these trees along with a signed Right of Entry
Agreement, which is why the Add Alternate trees were bid separately. It is anticipated
the several property owners will request the tree to remain.
Quotes for the project were received on March 1, 2021. Quote requests were sent to
four reputable tree removal companies. One quote was received by Davey Tree Expert
Company from Eden Prairie, MN. Two other contractors were unable to meet the
project timelines and the other did not respond.
The quotes are summarized below:
Contractor: Base Bid: Add Alternate:
Davey Tree Expert Co. $130,542.07 $54,032.38 or $1,742,98/Tree
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Staff has reviewed the quotes and based on the low quote from Davey Tree Expert
Company, the construction costs of the project is 6% above the
th
Tree removal work is estimated to start after March 9 with completion of removals to
th
occur by April 30.
Financial Considerations: Costs for this work have been budgeted for in the Capital
Improvement Plan and would utilize a combination of Street & Utility Bonds, Water
Fund, Sanitary Fund, and Storm Sewer Fund. The City has budgeted $3,602,000 for
this project. The current engineers estimate for the total project is $3,505,000 and
included all construction, engineering, administrative, right of way acquisition, and tree
removals for the project.
Recommendation/Action Requested: Staff recommends award of the Base Bid of
$130,542.07 plus the Add Alternate at the rate of $1,742.98 per tree to the low quote,
Dave Tree Expert Company.
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-015
A RESOLUTION TO AWARD TREE REMOVAL CONTRACT FOR GLEN ROAD,
AMLEE ROAD, AND MANITOU LANE STREET & UTILITY IMPROVEMENTS,
CITY PROJECT 18-08
WHEREAS, pursuant to an invitation to provide quotes for local improvements
designated as the Glen Road, Amlee Road, and Manitou Lane – Tree Removals,
quotes were received, opened on March 1, 2021; and
WHEREAS, the City Council has determined that Davey Tree Expert Company
provided the lowest quote in compliance with the quote documents in the amount of
$130,542.07 for the Base Bid and $1,742.98 per Tree for the Add Alternate.
WHEREAS, Davey Resource Group has already coordinated with staff and residents
with the project to provide recommendations and discuss options; and
WHEREAS, the City of Shorewood will be able to provide a high level of service and
accountability by utilizing Davey Resource Group for tree related efforts on this project;
and
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby authorized and directed to enter into a contract with Davey Resource Group
based on the proposal provided for the Glen Road, Amlee Road, Manitou Lane Street
Improvement Project.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8 day of March
2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
8B
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Glen Road Cul-de-sac Diameter; City Project 18-08
Meeting Date:Monday, March8, 2021
Prepared by: Andrew Budde, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: Resident Comments
Background: At the February 8, 2021 Council Meeting, the Glen Road, Amlee Road,
Manitou Lane Street Improvement Project was awarded to a contractor for construction
during the summer of 2021. One element of the design that was discussed in detail at
this meeting was the diameter of the cul-de-sac at the west end of Glen Road. Council
had directed staff to collect information on the cul-de-sac and a final decision would be
made in early March.
The city standard cul-de-sac size is 90-foot diameter, has been implemented for at least
the last 10 years, and was included in the final design. Also, City had already acquired
the necessary right of way for the 90-foot diameter through a development lot split
process. The 90-foot diameter cul-de-sac allows for a school bus to make a continuous
U-turn within the curb footprint. A 75-foot diameter cul-de-sac allows for the Excelsior
Fire Department largest truck to turn around.
One of the major factors that was brought up as reasoning for the smaller 75-foot
diameter cul-de-sac is that school buses generally avoid cul-de-sacs and currently
buses do not travel on the west end of Glen Road. Staff has reached out to the
Minnetonka School District to get details on their busing operations in the area.
Currently the Minnetonka School district does not route middle school or high school
buses onto Glen Road. These students are picked up at the intersection of Glen Road
and County Rd 19. The school district does route special education and elementary
school buses on Glen Road, at least twice a day, and buses turn around at the
intersection of Glen Road/Manitou Lane by backing down Manitou Lane. Staff had
inquired with the school district staff, if there was a 90-foot diameter cul-de-sac would
buses us it? The general response was that they would not typically utilize it for the
following reason: the 90-foot cul-de-sac is only large enough to accommodate a school
buswithin the curb line and if a parked car, garbage can, snow pile, or other obstacle is
withing the roadway the bus cannot make a U-turn movement and would be required to
back up.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Other factors that were presented for a smaller diameter cul-de-sac were the
preservation of trees and lower construction costs. A 75’ diameter cul-de-sac could
potentially save two additional trees; however, they are both located within City right of
way and would ultimately be the City’s responsibility should they die or fall. The 75-foot
diameter cul-de-sac would save approximately $30,000 in construction costs; however,
the City had budgeted for the 90-foot diameter cul-de-sac and are currently projected to
be under the budget amount.
Staff have also received comments from at least five residents within the neighborhood
in support of the 90-foot diameter cul-de-sac and one in support of the 75-foot diameter
and are included in the packet.
Financial Considerations: Costs for this work have been budgeted for in the Capital
Improvement Plan and would utilize a combination of Street & Utility Bonds, Water
Fund, Sanitary Fund, and Storm Sewer Fund. The City has budgeted $3,602,000 for
this project. The current engineers estimate for the total project is $3,505,000 and
included all construction, engineering, administrative, right of way acquisition, and tree
removals for the project.
Recommendation/Action Requested: Staff recommends constructing the 90-foot
diameter cul-de-sac and signing as “no parking” to allow for the most use and flexibility
for all roadway users. A simple motion is requested.
From: Kristin Gerton <KGerton@SignatureRetail.com>
Sent: Monday, March 8, 2021 3:58 PM
To: Patrick Johnson <
PJohnson@ci.shorewood.mn.us>; Jennifer Labadie
<JLabadie@ci.shorewood.mn.us>; Debbie Siakel <DSiakel@ci.shorewood.mn.us>; Paula Callies
<pcallies@cishorewoodmn.onmicrosoft.com>; Greg Lerud <GLerud@ci.shorewood.mn.us>
Cc:Engineer <CityEngineer@ci.shorewood.mn.us>
Subject:Glen Rd Cul de Sac
To the Mayor and City Council of Shorewood,
I am writing concerning the cul de sac at the end of Glen Rd.
Unfortunately, I will not be able to attend the council meeting on Monday, but I would like to voice my
opinion regarding the radius of the cul de sac. Please consider the 75ft radius, rather than the 90 ft. All
of the proponents of the larger cul de sac, state the school buses on the street as the reason for wanting
the larger cul de sac. If the school district will not be routing the buses to the end of Glen Rd, then their
arguments are a moot point.
If the Fire Department and the snow plows have confirmed that 75ft is adequate, I would like to see that
be the dimensions of the cul de sac. This would result in a reduction of construction costs and would
also save a few trees. There is not a need for a larger, 90ft cul de sac, if buses will not be turning around
in it.
Thank you for your consideration,
Kristin Gerton
-----Original Message-----
From: WW P <wjeeps@yahoo.com>
Sent: Monday, March 8, 2021 9:57 AM
To: Sandie Thone <SThone@ci.shorewood.mn.us>
Subject: Glen Road - Cul-de-sac
Sandie,
This letter is in response to the proposed expansion of the cul-de-sac at the end of west Glen Road from
it's current proposed circumference of 75' to 90'.
A few points of fact:
- Expansion to 90' will destroy an additional 30+ trees on premises of the last resident on the south side
of Glen Road.
- 30+ trees being removed will increase the already high ground water table.
- The cost to taxpayers will be an $30,000 to a project already substantially over budget.
- Andrew Budde met with homeowners directly impacted by this potential expansion and all agreed the
'75 dimension would meet
municipal and engineering guidelines and eliminate tree and vintage growth removal.
- Studies have indicated a wider diameter cul-de-sac will encourage high speed traffic and turn Glen
Road into a drag strip to Cty. 19.
- It's been established that Minnetonka Schools will not be adding any route on west Glen Road,
therefore eliminating the need for an expanded dimension.
- The parties who initiated this increase in circumference reside on Manitou Road and are 200+ yards
from this cul-de-sac and are bitter their tiresome petition for a "one size fit's all" 28' road bed dimension
was not implemented throughout the entire project.
Please approve to keep the current plan of a 75' for the cul-de-sac at the end of Glen Road.
My best,
Wallace W. Piroyan, Jr.
24845 Glen Road
-----Original Message-----
From: Rich <reng@mchsi.com>
Sent: Thursday, March 4, 2021 3:17 PM
To: Sandie Thone <SThone@ci.shorewood.mn.us>
Subject: size of cul de sac on Glen Rd for council meeting on 3/8/21
Hello Ms. Thone, as a homeowner in the road project I am requesting to have on file and read into
public record on 3/8/21 that the diameter of the cul de sac on Glen Road be 75 feet for the simple fact
of less storm water runoff, a reduction of localized flooding on a impervious surface and the saving of
green space, trees and there wildlife habitats.
Thank you,
Richard Eng
25170 Glen Road
-----Original Message-----
From: Rich <reng@mchsi.com>
Sent: Sunday, March 7, 2021 6:17 PM
To: Jennifer Labadie <JLabadie@ci.shorewood.mn.us>; Patrick Johnson
<PJohnson@ci.shorewood.mn.us>; Paula Callies <pcallies@cishorewoodmn.onmicrosoft.com>; Debbie
Siakel <DSiakel@ci.shorewood.mn.us>
Cc: Greg Lerud <GLerud@ci.shorewood.mn.us>
Subject: Harding, Fairway Dr homeowners want to know why they were not informed of a 75ft cul de
sac width when they live with in 600 ft? After all it impacts them? 75 ft is less intrusive from there back
yards!
Dear Shorewood Officials and Staff:
I was quite surprised to learn that on Monday March 8th, City staff is planning to recommend to Officials
to build a 90 foot cul-de-sac on Glen Road after hearing that on February 8th all four of you were
supportive having it only be 75 feet. My understanding is the primary reason to go back to the 90 foot
designation is to accommodate school bus turnarounds. The reasoning makes no sense as the
Minnetonka School District has clearly communicated to Shorewood staff that it will not do so.
Of the 4 home owners that object to the 75 ft dimensions. Only one has children riding the bus. Donna
and Brian Nelson. The district has had their residence 24740 Glen Road as a bus stop designation for 30
years. There kids walk out the door and get on the bus. And were is the outrage of the current parents
who's kids actually at the bus stop at Glen and Manitou Ln? They obviously have no issues and there not
complaining?
Furthermore in the letters received by the City. Nikki Hedtke lived with her parents Marlys & Clinten
Bucher at 5490 Manitou LA, Shoreowwd MN 55331 from 1972 to 2011. That's 39 years she has lived on
this street and then as she claims in her letter, she only realized there is no turn around at the end of
Glen Road when she purchased a home that came on the market due to the former owners death "Jim
Hobin" in 2010?
Your getting duped into the biggest lie ever told in Shorewood City history! And her parents are now
claiming that a "study" was conducted? Who authorized this so called 2020 study? In the letter from the
Buchers. This so called “study” that they filmed, the bus's which was done by Clint and his daughter
Nikki themselves holding a camera and recording the bus? This has absolutely no validity. Anyone could
take an iPhone camera and edit it to make any point or doctored any effect they want too show!
The point I want to make. Again if this is what your basing your decision's on then you had now better
take into consideration all the homes you failed to communicate with before you take a vote on a action
that has a very permanent impact on. I'm talking about all these residences who live within 600 feet of
your decision width of the cul de sac. Residences on Harding Lane and Circle, Fairway Drive and the rest
of Glen, Amlee and Manitou.
I understand that the homeowners on that corner would prefer to have the school bus use the new
turnaround, but it is a moot point when the school has made its intention clear with the conversations it
has given to the City. When you weigh the impact of removing additional trees and creating more hard
scape, I don’t believe that is a compelling enough reason to go back to the 90-foot designation. It is true
that 90 feet is the city standard, but that would be for a standard 40 foot road and this road project at
22 / 24 feet wide is far from standard.
I respectively ask that you postpone this decision until the March 22nd Council meeting so that the City
can properly and formally notify ALL the surrounding homeowners of a decision that will radically
change the existing landscape. But I have no faith of this happening come Monday night which is why
today, I went door to door informing the residences that live within 600 feet of this purposed cul de sac
i.e. homeowners on Harding Lane and Harding Circle and Fairway Dr.
Once again from matters from the floor I will again on public record make this request to give proper
notification to ALL Shorewood residences impacted in this matter.
Sincerely,
Rich Eng
25170 Glen Road
From: Mike Deneen <mike@ingredient.mn
>
Sent: Monday, March 8, 2021 11:57 AM
To: Sandie Thone <
SThone@ci.shorewood.mn.us>; Larry Brown <LBrown@ci.shorewood.mn.us>
Cc:Debra Deneen <deneen.debra@gmail.com>
Subject:Cul-de-sac on west Glen Rd
Hello,
My name is Mike Deneen and am the property owner at 25080 Glen Rd. I'm reaching out to register our
objection to the proposed increase to the size of the cul-de-sac at the end of Glen Rd from the initial 75
feet to 90 feet. We feel this increase is not warranted and will lead to more tree removal than is
necessary. We are already losing a lot of trees with the reconstruction of Glen Rd.
Thanks for your consideration.
Mike Deneen
--
Mike Deneen • 612.877.7623
Ingredient • 1621 E. Hennepin Ave, Suite 150, Mpls, MN 55414