05-10-21 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MAY 10, 2021 7:00 P.M.
Due to the Centers for Disease Control's recommendation limiting the number of people present at a
meeting, and pursuant to MN Statute §13D.02, the Shorewood City Council meetings will be held by
electronic means. For those wishing to listen live to the meeting, please go to
ci.shorewood.mn.us/current_meeting for the meeting link. Contact the city at 952.960.7900 during
regular business hours with questions.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Labadie___
Siakel___
Johnson___
Callies___
Gorham___
B. Review and Adopt Agenda
Attachments
2. CONSENT AGENDA The Consent Agenda is a series of actions which are being considered for adoption this evening
under a single motion. These items have been reviewed by city council and city staff and there shall be no further discussion by the
council tonight on the Consent Agenda items. Any council member or member of city staff may request that an item be removed from
the Consent Agenda for separate consideration or discussion. If there are any brief concerns or questions by council, we can answer
those now.
Motion to approve items on the Consent Agenda & Adopt Resolutions Therein:
A. City Council Regular Meeting Minutes of April 26, 2021 Minutes
B. Approval of the Verified Claims List Claims List
C. Approve Resolution Designating 2022 Polling Places City Clerk/HR Director Memo
Resolution 21-048
3. MATTERS FROM THE FLOOR This is an opportunity for members of the public to bring an item, which is not on
tonight's agenda, to the attention of the mayor and council. When you are recognized, please use the raise your hand feature. Please
identify yourself by your first and last name and your address for the record. After this introduction, you will be granted a maximum of
three minutes to make your comments. No action will be taken by the council on this matter, but the mayor or council could request
that staff place this matter on a future agenda. (No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Fall and Winter Photo Contest Winners City Clerk/HR Director Memo
6. PARKS
A. Park Survey for Adult/Senior Activities Parks/Rec Director Memo
CITY COUNCIL REGULAR MEETING AGENDA
Page 2
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Approval of Change Order No. 1 for Glen/Amlee/Manitou Street Engineer Memo
Reconstruction and Utility Project, City Project 18-08 Resolution 21-049
B. Approval of MNDOT Agreement for TH 7/Old Market Road Engineer Memo
Intersection, City Project 21-06 Resolution 21-050
C. Accept Bids and Award Contract for 2021 Mill & Overlay Project, Engineer Memo
City Project 20-08; and Sweetwater Curve Watermain Repair, Resolution 21-051
City Project 20-11
9. GENERAL/NEW BUSINESS
A. Approve MetroNet Letter of Agreement City Administrator Memo
10. STAFF AND COUNCIL REPORTS
A. Staff
1. First Quarter 2021 General Fund Report Finance Director Memo
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, APRIL 26, 2021 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Labadie called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Labadie; Councilmembers Johnson, Siakel, Callies, and Gorham; City
Attorney Keane; City Administrator Lerud; City Clerk/HR Director Thone; Finance
Director Rigdon; Planning Director Darling; Director of Public Works Brown; and,
City Engineer Budde
Absent: None
B. Review Agenda
Callies moved, Labadie seconded, approving the agenda as presented.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. 5-0; Motion passed.
2. CONSENT AGENDA
Mayor Labadie reviewed the items on the Consent Agenda.
Johnson moved, Siakel seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of April 12, 2021
B. Approval of the Verified Claims List
C. Liquor License Renewals, Adopting RESOLUTION NO. 21-037, “A Resolution
Approving 2021 Liquor License Renewals.”
D. Extend Approvals for the Matthew Sayer Addition, Adopting RESOLUTION
NO. 21-038, “A Resolution Approving an Extension to Approvals for the
Matthew Sayer Addition Located at 20325 Excelsior Boulevard.”
E. Accept Agreements for Mary Lake Outlet Project, City Project 19-09,
Adopting RESOLUTION 21-039, “A Resolution to Approve Agreements for
the Mary Lake Outlet Project, City Project 19-09”
F. Approve Demolition Quote for 26245 Smithtown Road, Adopting
RESOLUTION 21-040, “A Resolution Accepting Quote to Remove Structure
and Clean-Up of Property at 26245 Smithtown Road.”
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APRIL 26, 2021
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G. Approve Donation from American Legion Post 259 for Bleachers at Badger
Park, Adopting RESOLUTION 21-041, “A Resolution Accepting Donations to
the City of Shorewood for Bleachers at Badger Park.”
H. Authorize Service Agreement with Hennepin County, Adopting
RESOLUTION 21-042, “A Resolution Authorizing Execution of a User
Agreement for Nearmap Technology Information with Hennepin County.”
I. Accept Proposal for Emerald Ash Borer Management Plan Update, Davey
Resource Group
J. Award Quote for Water Service Installation, 5815 Howard’s Point Road, E.J.
Mayers, Inc., Adopting RESOLUTION 21-043, “A Resolution Awarding Quote
for Installation of Water Service to E.J. Mayers, Inc. for 5815 Howard’s Point
Road.”
K. Award Quote for Water Service Installation, Grant Street, E.J. Mayers, Inc.,
Adopting RESOLUTION 21-044, “A Resolution Awarding Quote for
Installation of Two Water Services to E.J. Mayers, Inc. for Grant Street.”
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. 5-0; Motion passed.
3. MATTERS FROM THE FLOOR
Alan Yelsey, 26335 Peach Circle, stated that he has been a resident for thirty-six years and does
not appreciate that Mayor Labadie has limited his time to speak to just three minutes. He stated
that he has not seen the City Council or staff address priorities, nor has he seen them identify
them clearly for the residents. He stated that he has not seen a survey from the City about what
the citizens believe are the priorities and needs. He also has not seen the final plans for the
Shorewood Ponds project even though it was supposed to be made available quite a while ago
and residents only had three days to review the original plan that the Council has voted on. He
gave examples of how he feels the Council is not doing a very good job of giving the citizens a
chance to get the information they need to make decisions He stated that related to Freeman
Park, the City is the biggest polluter in the City, in terms of putting stuff in the water that damages
its quality because of the amount of pesticides that the City uses. He noted that in the Bee Safe
project, the City identified that it would never use systemic pesticides in Freeman Park or other
City property however the City is using systemic pesticides.
Mayor Labadie stated that she would like to address one thing that Mr. Yelsey shared. She stated
that when she took over as mayor, she reached out to other mayors around the State through the
League of Minnesota Cities and asked how other cities handle their Matters from the Floor topics.
Shorewood did not have a time limit and noted that most cities have a three-to-five-minute time
limit for this portion of the meeting. She stated that if the issue that they would like to raise will
take more than three minutes, that is something that the rest of the community needs to hear
about and should be something that perhaps should be on a future agenda. She explained that
Matters from the Floor is a brief statement period for residents to bring something to the attention
of Council and staff. She reiterated that the three-minute limit is in alignment with other cities
around the State.
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APRIL 26, 2021
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4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Audit Presentation – Justin Nilson
Justin Nilson, Abdo Eick and Meyers expressed his appreciation to City staff, especially Finance
Director Rigdon for his assistance throughout the audit process. He stated that the audit was
conducted completely remotely this year which was a different process than usual and gave an
overview of the audit results, which included no findings for 2020 which means that the audit
opinion is considered clean and unmodified. He stated that they are also required to test
Minnesota Legal Compliance and gave some examples of what they look for in relation to that
compliance. He reviewed the General Fund balances and compared the budget to actual results.
He reviewed the General Fund revenues and expenditures by type; the Capital Projects funds,
Special Revenue funds, Debt Service Funds, the Enterprise Funds, and the Cash and Investment
balances by type. He reviewed some key performance indicators compared to similar cities in
the State.
B. Jen Weiss, Excelsior Chamber of Commerce
Jen Weiss, Director of the Excelsior Chamber of Commerce, gave an update of the Excelsior
Chamber of Commerce and the Fourth of July. She introduced Ed Whetham, the new Director of
Events. She explained that six months ago when she had come before the Council, they were in
the middle of their financial crisis and is happy to say that she is now back to full-time hours and
noted that they had also brought on Ed Whetham, as Director of Events in anticipation of events
coming back. She stated that because of the pandemic, they were unable to hold events which
meant that 77 percent of their revenue was gone so their focus turned towards helping the
business community. She stated that they had a Lake Minnetonka Business Grant and ended up
being able to help sixteen businesses by money raised from private donations. She shared other
examples of the activities that they did to support small businesses and their membership. She
stated that for 2021, they are hopeful that events will be starting again by the third quarter. She
explained that the Chamber gave up their office space in July of 2020 and are working from home
while holding occasional in-person meetings at The Commons or the Excelsior City Hall. She
stated that, in general, she feels the future is hopeful.
Ed Whetham, Director of Events gave an overview on the 2021 events that they are hoping will
begin by the third quarter. He gave an update on some of the area events: Luck O’ The Lake was
held virtually in March; Farmer’s Markets are currently on-hold; Art on the Lake has been
postponed until September and combined with Apple Day. He noted that the Fourth of July event
should be moving forward but may look a bit different than normal and scaled back a bit. He
reviewed their proposed alternate schedule and COVID limitations. He noted their plans are to
remove the food trucks, bands and other afternoon programming.
Ms. Weiss noted that their traditional yearly expenses for the Fourth of July event are around
$72,500 and for 2021 they are currently look at around $60,000. She stated that the City for the
past ten years has donated $7,500 for the event.
Councilmember Siakel asked whether the Firecracker Run participants would be reserved for
local residents since the numbers will be limited due to COVID restrictions. Ms. Weiss stated that
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APRIL 26, 2021
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registration has not yet opened but that is definitely a good idea and noted that it is always a local
draw for local residents.
Councilmember Johnson noted that he had a similar thought regarding the fireworks and asked
if it would be first-come, first-served or by registration so the numbers can be limited to what has
been established. Ms. Weiss stated that they have gone back and forth on this issue and noted
that they will be meeting with SLMPD later this week to review the mechanics of the options, i.e.,
Plan A, Plan B, Plan C before they make a final decision. She stated that many of their thoughts
and concerns center around expenses and trying to figure out how much needs to be raised.
Councilmember Siakel suggested charging a fee for the fireworks. Ms. Weiss stated that option
is possible, but that goes against their goal of having free and open events for the public. She
stated that it has been considered, but admitted that idea is at the bottom of their preference list
though.
Councilmember Siakel stated that she thinks that if the spots were taken up by people outside of
the community, she believes Shorewood residents would be upset. Councilmember Gorham
asked if the numbers would be limited to 250 people total for all three of the morning Firecracker
Run races or if the limit was per race. Ms. Weiss stated that she believes that they can get by with
making it per race, but she believes that they have to be corralled in very separate areas, so the
issue may be whether there is enough space at the Excelsior Elementary School to do that.
Mr. Whetham stated that the limit of 250 is per event, so it would apply to all three races combined,
as long as they share a common start line. Mayor Labadie asked Ms. Weiss to pass along
updates to City staff and the Council as they become available.
6. PARKS
A. Report by Commissioner Gallivan on April 13, 2021 Park Commission Meeting
Parks Commissioner Gallivan gave an overview of the April 13, 2021 Park Commission Meeting
as outlined in the minutes.
Councilmember Gorham asked about the color scheme selected for the playground equipment
and asked if there was a color standard in the City. Parks Commissioner Gallivan stated that they
have begun that process at the newer parks and are attempting to choose colors that are in line
with each other and more cohesive.
Councilmember Gorham stated that there are a lot of references to ‘owner responsibility’
regarding the slides and other areas and asked if there are plans for staff or volunteer work for
those items.
Parks Commissioner Gallivan stated that his understanding is that there was work done to take a
look at what the City and Public Works can do to prepare the site and was included in the full
budgeted cost. He stated that they did talk a bit about what could be done with a volunteer labor
force and while there may be some things they could do, there were others that should not be
done by volunteers for future safety purposes, such as the railings.
Councilmember Gorham stated that he would personally like to see twin slides remain because
they are an iconic piece of the City’s park’s system.
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APRIL 26, 2021
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Councilmember Siakel stated that there is about $10,000 that is really out of the control of the
Park Commission related to material costs. She noted that when the Council approved the
improvements in Badger Park, they went the extra mile to do the different surface material. She
stated that this price is a bit higher than what was budgeted, but she thinks in the end there will
be a much nicer product.
Mayor Labadie stated that she agrees with Councilmember Siakel and feels that Badger Park
was really well done and would like to continue in that manner for the other City parks. She
thanked staff and the Park Commission for taking a survey of the residents and taking their
concerns and suggestions to heart. She stated that she feels this is a great way to listen and
hear what residents want.
Councilmember Johnson stated that as of the minutes, the Lacrosse board had not met to say
whether they would be doing a demo during the Badger Park grand opening and asked if the City
had heard back from them yet. Planning Director Darling stated that she has not heard, but she
can check on that information tomorrow and let the Council know.
B. Approve Purchase of Playground Equipment for Silverwood Park
Planning Director Darling gave an overview of the recommendation from the Park Commission
for replacement of the playground equipment and described some of the specialized equipment
and ADA accessible features. She stated that the price of the project is $282,000 and includes
all of the playground features, swings, hillside slides, plus the engineering working that needs to
be completed. Staff has applied for the $25,000 grant and are hopeful that will help bring down
the cost of the project. Staff and the Parks Commission recommend approval.
Councilmember Johnson shared his concern that if this project is phased, the prices will just
continue to climb. He stated that he would like the City to just pull the trigger and do the full
project now.
Johnson moved, Siakel seconded, Adopting RESOLUTION NO. 21-045, “A Resolution
Accepting a Quote for Playground Equipment and Proceeding with Other Site
Improvements for Silverwood Park.”
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. 5-0; Motion passed.
7. PLANNING
A. Report by Commissioner Maddy on April 6, 2021 Planning Commission Meeting
Commissioner Maddy gave an overview of the April 6, 2021 Planning Commission meeting as
outlined in the minutes.
B. Approve Comprehensive Plan Amendment to Allow a Concurrent
Detachment/Annexation for Parcel 34 117 23 21 0011, West of 450 West Lake
Street
Planning Director Darling explained that this Comprehensive Plan Amendment was initiated by
Shorewood staff and the two cities have combined their applications together. The request is to
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APRIL 26, 2021
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detach a 4,000 square foot parcel of property from Shorewood and annex it into Excelsior. This
property and the property to the east are owned by the same family and has a home that straddles
the property line. Staff has proposed this jurisdictional boundary adjustment to allow the
homeowner to consolidate their property and be completely within one city. The current situation
of the property is very unusual and the home straddling the property line makes projects more
complicated because one jurisdiction has to be granted authority over it so it moves forward under
one set of inspectors. Code enforcement is also complicated because each city must apply their
rules to the portion of the property under their jurisdiction. She stated that after a current complaint
had been received, the boundary line had been surveyed by the property owner to the east. To
resolve this situation, the City had two options to either have both parcels in Shorewood or both
in Excelsior. Staff had proposed that the City of Excelsior take the smaller parcel and gave
examples of the numerous reasons, including the fact that Excelsior provides sewer and water to
the property and the homeowner’s vote within the City of Excelsior. The Planning Commission
reviewed this request at their April 6, 2021 meeting and voted four in favor and one opposed.
Staff and the Planning Commission recommend approval.
Mayor Labadie noted that the City received numerous correspondence items that were distributed
to the City Council and asked if there were questions for Planning Director Darling.
Councilmember Callies asked about the time frame for consideration of this request by the City
of Excelsior. Planning Director Darling explained that the Excelsior Planning Commission
reviewed it this evening but has not yet heard what happened at their meeting and their City
Council will meet on May 3, 2021. Councilmember Callies asked if the Excelsior staff had a
recommendation. Planning Director Darling explained that the staff recommendation from
Excelsior was also for approval.
Councilmember Gorham asked how many properties existed in the City that straddle the
boundaries. Planning Director Darling stated that there are a few properties that straddle the
boundary but this is the only one where the municipal boundary line goes through the house.
Mayor Labadie explained that the Council had received all the correspondence submitted by Ms.
Cripe and asked her if she would like to comment on anything. Petra Cripe, 450 West Lake Street,
asked if the Mayor would read aloud her letter. Mayor Labadie explained that typically that was
not done because it is under Planning and not under Public Hearings.
Ms. Cripe asked if the letter submitted by her neighbor had been distributed to the Council. City
Administrator Lerud stated that all items were sent directly to the Council.
Ms. Cripe expressed frustration with having to be in two places at once because the Shorewood
City Council and the Excelsior Planning Commission were meeting at the same time to discuss
her property and expressed concern that it was intentionally planned that way. She stated that
when she listened to the discussion in Excelsior it sounded like it was about money and their
desire for more tax dollars. She stated that she does not think this issue is about money but about
her family. She stated that she has weighed both sides of the argument and does not feel this
annexation is good for her family and feels their property owner rights are being compromised.
She stated that this could create a hardship for her family in the future because now they are
being represented by Shorewood. She stated that if that would change, the Council would not be
able to protect them from events that she cannot foresee. She stated that there have been
examples in the past where the Shorewood City Council was able to protect their family from the
neighboring property which is an industrial business. She stated that she had worked with
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APRIL 26, 2021
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Planning Director Darling for nine months in an attempt to enforce that neighboring business to
put their fence back up. She stated that the it was not until she came before the City Council that
caused the enforcement of the Conditional Use Permit to reinstall the fencing. She stated that
she is unsure who originally came up with this idea and decided it would be best for their family,
but she feels it is not the best for their family. She noted that she would like to know what the tax
implications are, for example, whether they will increase as part of Excelsior. Her biggest worry
is that two of their structures, their garage and their porch are only both permitted in Shorewood.
She explained that in Excelsior, their porch would not be permitted and has been told by legal
counsel that if those structures were to be damaged, she may not be able to repair them. She
stated that she would want something in writing assuring her that they could repair or replace their
own property.
She noted that Planning Chair Maddy had asked her at their recent meeting which city she would
choose if she could have a choice. She stated that is the first time anyone ever asked that
question and her answer was that she likes things the way they were. She stated that now that
she has thought about it more and have weighed the pros and cons of their situation, she would
like to stay in Shorewood. She stated that this has not been an issue until their neighbor started
complaining about ordinance issues and noted that she has complied with both cities. She stated
that the utility issue should be a non-issue because many other residents in the City have
Excelsior utilities. She stated that her feeling is that it boils down to their needing protection from
the Shorewood City Council and is once again asking for that protection. They are just one family
and are just asking for them to keep their property the way it has been for one hundred years.
Mayor Labadie noted that the agenda item was published and noticed properly and the City was
not attempting to railroad Ms. Cripe by sneaking this matter onto the agenda. She stated that it
is unfortunate that the two meetings were scheduled at the same time but assured Ms. Cripe that
Shorewood was not trying to sneak anything past her. She stated that she understands Ms.
Cripe’s concerns but the reality is that there is a property line right through the middle of Ms.
Cripe’s home.
Planning Director Darling explained that Ms. Cripe’s home is currently non-conforming. If the
whole property was within either city, the improvements that would not have been approved in
either city would continue in a non-conforming fashion which means the property owner can
replace anything that is currently on their property. She gave the example of a tree falling on the
porch and noted that the homeowner would have six months to rebuild it and if they take it down
and want to rebuild it for some structural reason, they would have a full year to do that work. She
explained that those are State rules so they are the same in either city. She stated that she had
spoken with the tax assessor and he indicated that he didn’t know of any reason why the taxes
would change because they are based on the improvements that are currently on the property.
She agrees that the fence took a long time to get back up after the property owner to the west
removed it. She stated that regardless of whether Ms. Cripe lived fully within the City of Excelsior
or the City of Shorewood, her concerns would have been listened to and acted on accordingly.
She explained that resolution of the issue took a long time because the street was under
construction and the permanent fencing could not be installed, but they did put up a temporary
through most of the construction to keep the area safe and access into the property contained
during the construction project. She stated that there were also some COVID related delays in
getting the fencing put back up.
Mayor Labadie asked City Attorney Keane if he had any concerns about this issue. City Attorney
Keane stated that Planning Director Darling correctly stated that the non-conformity protections
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APRIL 26, 2021
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for a property owner to rebuild as a result of a casualty on their property are controlled by State
statute. The Minnesota Office of Boundary Adjustments within the Department of Administration
has policies regarding corporate boundaries and noted that they are encouraged to follow center
lines of streets and when that is not possible, they are to follow property boundaries so properties
do not end up in multiple jurisdictions.
Councilmember Callies stated that she walked down the street and it seems to her that for the
future and as a matter of logic, this parcel fits better in Excelsior because of the residential nature
of the entire street. She stated that while it is odd that the property owner is not one of the factors
in terms of whether this property can be annexed, under the State law it is by the agreement of
the two cities. She stated that she understands Ms. Cripe’s concern and asked if it would be
possible that the cities could agree that one inspector would handle this property rather than
moving forward with an annexation and detachment at this time. She suggested that perhaps
there could be some agreement that if the property were to change hands, then the detachment
and annexation could occur at that point in time. She stated that, to her, it seems possible that
the two cities could agree the one would be in charge of regulations for this property, even though
technical the house is split by the boundary line.
Councilmember Siakel stated that the rationale she is hearing from the homeowner is that by
remaining a Shorewood resident they would get more protection based on the dredging company
being next door. She stated that she would disagree with that perception because they have to
abide by the rules under which they were founded and the City has enforced those rules. She
stated that she does not understand the point made by Ms. Cripe that she would get more
protection from Shorewood than if they were annexed into Excelsior. She stated that this is not
the first time the two cities have been in cooperation to annex a property and does not view this
situation any differently than ones that have been done in the past. She stated that she believes
this property would fit better in Excelsior and cleans up the line and also makes it easier for two
cities and two staffs and reiterated that she does not believe that the Cripe’s will have better
protection if a portion of the property remains in Shorewood.
Councilmember Gorham stated that he would agree with Councilmember Siakel’s statement and
also does not necessarily agree with some of the homeowner’s logic. He stated that it appears
the intent was to clean up some of the confusion between the building code and the planning
code. He asked if the City would fulfill that intent by having the homeowner become a full-time
Shorewood resident. He questioned if the benefit would just be the clean-up versus abiding by
the homeowner’s wishes.
Councilmember Siakel stated that Ms. Cripe does not want to be part of one City or the other and
just wants things to remain the same. Councilmember Gorham noted that at the end of Ms.
Cripe’s statement she said if she had to choose, she would choose Shorewood.
Councilmember Johnson stated that if there is an opportunity to renovate the entire home, his
understanding is that there would have to be a building permit pulled in both cities which would
be double the cost. Planning Director Darling stated that situation has not come up very often
and noted the last time was when the garage was built and the two cities got together and
determined that Shorewood would handle that one.
Councilmember Johnson stated that he would rather see the property in one jurisdiction as
opposed to straddling them.
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APRIL 26, 2021
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Mayor Labadie stated that the larger portion of the parcel is in Excelsior and the tax base that the
City of Shorewood receives from this parcel is much smaller than the tax revenue that the City of
Excelsior receives from this parcel. She stated that she would also like to see it in one city or the
other and the majority of it is in Excelsior, the property already receives Excelsior water, the
residents vote in Excelsior, and the street that services the property is also maintained by the City
of Excelsior. She explained that to her, it makes logical sense, for this parcel to be annexed to
Excelsior.
City Administrator Lerud clarified that there is a 92 percent of tax value to Excelsior and eight
percent to Shorewood.
Councilmember Gorham explained that he thinks the intent is clear and was to avoid confusion
from multiple building codes.
Ms. Cripe stated that she does not understand who would benefit from this change because it will
not be her as the property owner. She noted that her porch and her garage are the only structures
that are in Shorewood and stated that they have been happy to conform to both cities’ ordinances.
Mayor Labadie noted that staff has laid this out very clearly and, in her opinion, this is a
housekeeping issue.
Siakel moved, Callies seconded, to approve the Comprehensive Plan Amendment to allow
the municipal boundary adjustment and Adopt RESOLUTION NO. 21-046, “A Joint
Resolution Requesting Concurrent Detachment from Shorewood and Annexation into
Excelsior of Certain Lands Pursuant to Minnesota Statutes Section 414.061.”
Roll Call Vote: Siakel, Callies, Gorham, and Labadie voted Aye. Johnson voted Nay. 4-1;
Motion passed.
8. ENGINEERING/PUBLIC WORKS
A. Approve Feasibility Study and Authorize Final Plans and Specifications for
Strawberry Lane Reconstruction and Trail, City Project 19-05
City Engineer Budde presented the feasibility study for the Strawberry Lane reconstruction project
and noted that this project gives the City the opportunity to address many of the drainage issues
that were identified in the Western Shorewood Drainage Study. He stated that both Strawberry
Lane and Peach Circle will be full reconstruction projects with open cut watermain work and
Strawberry Court will be a reclamation with directionally drilled watermain. He reviewed the
estimated project costs which came in under what was budgeted and noted that the adjacent
residents will not be assessed for this project. He explained that the only thing not included in the
project costs would be the potential right-of-way acquisition costs. He gave an overview of the
proposed schedule which would have construction begin in the spring of 2022 with final
completion by the summer of 2023.
Councilmember Johnson stated that Strawberry Lane is a major thoroughfare for Minnewashta
Elementary and asked what the possibility may be of doing the construction completely during
summer break. City Engineer Budde stated that option could be explored but may cost more.
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APRIL 26, 2021
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Councilmember Johnson asked if there had been any conversations with the school to discuss
how this project may disrupt them so there is some planning jointly with the school district as
opposed to limiting the schedule. City Engineer Budde stated that he had not yet had that
conversation but would be happy to go meet with them and talk through the concerns and how
they could be minimized or resolved.
Councilmember Callies asked for a brief overview of City policy on assessments for street
reconstruction. City Engineer Budde stated that his understanding is that if the project is in the
City’s CIP, then the City does not assess. He noted that there will still be a water service
connection charge but noted that this project has been included in the CIP for a number of years.
Councilmember Callies asked about the two options included in the report. City Engineer Budde
explained that if the alignment is kept straight, it will require thirteen residents to engage in the
right-of-way acquisition and if they do a slight ‘S’ curve in the roadway, it will only require about
eight residents to engage for right-of-way acquisition.
Councilmember Siakel stated that for a number of reasons, she thinks it makes sense to go ahead
and tackle this project rather than kick it down the road. She stated that she is unsure about trying
to get the job completed during the summer months and asked if there had been any ongoing
conversations about tax abatements with the school for this road work.
Mayor Labadie stated that this was presented to the school district by former Mayor Zerby, herself
and former City Administrator Bill Joynes in a meeting with Superintendent Dennis Peterson
regarding possible contribution or interest from the school district and at that point there was
absolutely no interest and no inkling of any assistance that would be given to the City. She stated
that she does not think there have been any recent conversations. She stated that she is open
to trying to have this conversation again, but her gut instinct is telling her it will not go anywhere.
City Administrator Lerud noted that the City’s assessment policy is that the city does not assess.
He stated that this policy can be different for different types of properties and believes the
conversation Mayor Labadie is referring to was about exploring whether the City should take a
look at schools or other properties that do not pay taxes. He stated that he does not believe
anything has happened since that conversation. He stated that it is something that the City could
certainly pick back up again and take into consideration.
Councilmember Johnson stated that the City has had very little communication with the school
administration and believes there is a thought process in place that most of their students who
walk do not take Strawberry Lane. He stated that he does not believe that is actually true and
suggested contacting the PTA organization to see if they could raise some discussion with the
administration to change that line of thinking. He agreed that he does not want to pause on this
project, but would like to see some communication with the school district on both the financing
and the coordination of the timing.
Johnson moved, Gorham seconded, Adopting RESOLUTION NO. 21-047, “A Resolution to
Approve Feasibility Study and Authorize Final Plan and Specifications for the Strawberry
Lane Reconstruction and Trail Project. City Project 19-05.”
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. 5-0; Motion passed.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
APRIL 26, 2021
Page 11 of 12
9. GENERAL/NEW BUSINESS
A. Ordinance No. 577 Targeted Residential Picketing
City Administrator Lerud explained that the Council had discussed this item and had asked staff
to look at a few things such as time and number of participants. He stated that staff researched
and spoke with Councilmember Callies and based on their research, staff is recommending no
changes to the ordinance.
Mayor Labadie stated that she had also brought this proposed ordinance to the SLMPD
Coordinating Committee and there were no concerns raised at that meeting and noted that all the
other partner cities have already passed the ordinance.
Callies moved, Siakel seconded, Adopting ORDINANCE 577, “An Ordinance Establishing
Section 613 of the City Code of Ordinance Pertaining to Penalties to Targeted Residential
Picketing.”
Roll Call Vote: Johnson, Siakel, Callies, and Labadie voted Aye. Gorham voted Nay. 4-1;
Motion passed.
B. Approve Buckthorn Removal at Freeman Park Proposal
City Administrator stated that at the April 12, 2021 meeting the Council requested that staff gather
additional information specifically about the application of the herbicide and information about
using baggies as an alternative and if there would be any grant implications if the City changed
the scope of the work. He explained that following a conversation with Councilmember Siakel,
staff would like to recommend that action on the proposal be tabled and be brought back in the
near future as part of a multi-year eradication plan that would be presented for Council
consideration. He stated that the plan would describe the length of time, the anticipate annual
work and the cost of such a project. He explained that this way before the Council makes a
decision to accept the proposal, they will understand the ongoing commitment and cost to create
a healthy forest in this area. He stated that there are no issues with the grant funding if the Council
waits to consider such a plan, but would need to give Tree Trust an opportunity to resubmit their
proposal because the one previously submitted expires at the end of this month. He stated that
staff would like to lay out what happens beyond this year which he does not believe has been
done.
Councilmember Siakel explained that her thought process in asking to slow this process down
was so the Council can take a look at the big picture before moving forward to ensure that they
are being thoughtful about the end decision.
Councilmember Gorham noted that he is not terribly concerned about losing the existing proposal
and thinks that the City will get a similar proposal when it goes out for bids again and proceeds
with a more thoughtful approach.
Councilmember Johnson stated that he would also like to see an inventory of the trees that have
the potential of being choked out by the buckthorn.
There was Consensus of the Council to table discussion on buckthorn removal and direct
staff to come back and present a long-term plan at a future meeting.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
APRIL 26, 2021
Page 12 of 12
C. Legal Services RFP
City Administrator Lerud stated earlier this year Council had directed staff to prepare an RFP for
prosecution and civil legal services and explained that staff has prepared an RFP for the Council
consideration.
Councilmember Gorham stated that the RFP did not contain a term and asked if it would be an
annual contract. City Administrator Lerud explained that this RFP would be submitted to law firms
and they would submit that type of information back to the City. He noted that he presumes that
it would be an agreement that would span either one or two years.
Callies moved, Gorham seconded, to approve moving forward with the RFP for legal
services as presented.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. 5-0; Motion passed.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Public Works Director Brown stated that they have finished sweeping the east side of the City and
are working on the middle and will continue westward. He asked residents to pay attention to the
website and social media for their anticipated watermain flushing.
City Engineer Budde stated that work has begun on the Glen/Amlee/Manitou project and will begin
more robustly next week.
City Clerk/HR Director Thone provided an update on redistricting, stating that the census is
complete, redrawing of legislative boundaries will begin, and noted that Minnesota had the highest
response rate in the nation.
B. Mayor and City Council
11. ADJOURN
Johnson moved, Siakel seconded, Adjourning the City Council Regular Meeting of April
26, 2021, at 9:20 P.M.
Roll Call Vote: Johnson, Siakel, Callies, Gorham, and Labadie voted Aye. 5-0; Motion passed.
ATTEST:
Jennifer Labadie, Mayor
Sandie Thone, City Clerk
#2 B
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Verified Claims
Meeting Date: May 10, 2021
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
66766-66784 & ACH 99,939.58
Total Claims $99,939.58
We have also included a payroll summary for the payroll period ending April 25, 2021.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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City of Shorewood Council Meeting Item
2C
Title / Subject: Resolution Changing Precinct 1 Polling Location
Meeting Date: Monday, May 10, 2021
MEETING
Prepared by: Sandie Thone, City Clerk/HR Director
TYPE
Reviewed by: Greg Lerud, City Administrator
Regular
Attachments: Resolution
Meeting
Policy Consideration: State law effective January 1, 2018 requires the governing
body of each municipality and each county in the State of Minnesota to designate by
ordinance or resolution a polling place for each election precinct.
Background: The law requires each city and school district to designate polling places
for 2022 no later than December 31, 2021. The law requires that a resolution be
passed if there are no polling place changes and even if the jurisdiction does not have a
scheduled election in 2022. Changes can be made to this designation during 2022, and
may be likely, due to the redistricting process.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Designating 2022 Polling Precinct Locations for the City of Shorewood
pursuant to MN statute §204B.16 as follows:
Precinct 1: Shorewood Community & Event Center, 5735 Country Club Road, Shorewood, MN
nd
Precinct 2: Minnewashta Church located at 26710 West 62 Street, Shorewood, MN
Precinct 3: Shorewood Community & Event Center, 5735 Country Club Road, Shorewood, MN
Precinct 4: Excelsior Covenant Church located at 19955 Excelsior Blvd, Shorewood, MN
Precinct 5: Cathcart Park located at 3121 Westwood Drive, Chanhassen, MN
Motion, second and simple majority vote required.
Connection to Vision/Mission: Consistency in providing residents quality public
services, a healthy environment, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-048
A RESOLUTION DESIGNATING 2022 POLLING PRECINCT
LOCATIONS FOR THE CITY OF SHOREWOOD
WHEREAS, the City Council of the City of Shorewood, pursuant to Minnesota State
Statute §204B.16, is required to designate election precinct polling locations by
st
resolution or ordinance within the municipality by December 31 of each year; and
WHEREAS, the polling places designated in the resolution apply to the following
calendar year; and
WHEREAS, if the situation arises in the following year that the City of Shorewood needs
to change a polling place location in the event of an emergency or if the polling place
becomes unavailable MN State Statute §204B.16, subdv.1 allows the city to change a
polling place following the required process to do so.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood
does hereby designate the 2022 Polling Precinct Locations as follows:
Precinct 1: Shorewood Community & Event Center, 5735 Country Club Road,
Shorewood
nd
Precinct 2: Minnewashta Church located at 26710 West 62 Street, Shorewood
Precinct 3: Shorewood Community & Event Center, 5735 Country Club Road,
Shorewood
Precinct 4: Excelsior Covenant Church, 19955 Excelsior Blvd, Shorewood
Precinct 5: Cathcart Park, 3121 Westwood Drive, Chanhassen
ADOPTED by the City Council of the City of Shorewood this 10th day of May 2021
_______________________________
ATTEST: Jennifer Labadie, Mayor
____________________________________
Sandie Thone, City Clerk
5A
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Fall and Winter Photo Contest Winners
Meeting Date: Monday, May 10, 2021
Prepared by: Sandie Thone, City Clerk/HR Director
Attachments: Power Point Presentation
On November 16, 2017 the city rolled out its first photo contest and nearly three and a half
years later we have just completed our seventh bi-annual Community Photo Contest. The goal
of the latest contest was for participants to submit photos that show off the joy of living in
Shorewood in the Fall and Winter months. The contest entrants submitted photos in the
following four categories:
Fall Delights
Winter Wonder
People and Pets
Wildlife
Winners in each category will have their photos framed and displayed at City Hall or the
Shorewood Community & Event Center and will each receive a framed print. Submissions were
received from the first day of Fall 2020 and due by the last day of Winter 2021. Winners have
been notified.
Thank you to all the participants! The winners of the Fall/Winter 2021 photo contest are as
follows:
Fall Delights Category:
Photo: Election Eve
Submitted by Duffy Larson
Winter Wonder Category:
Photo: March
Submitted by Caroline Anderson
People and Pets Category:
Photo: Boy with Chicken
Submitted by Daniel A. Peso
Wildlife Category:
Photo: Cooper’s Hawk
Submitted by Mary Sheridan
No Action Needed: For informational purposes only.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
6A
Title/Subject: Park Survey for Adult/Senior Activities
Meeting Date: May 10, 2021
MEETING
Prepared by: Twila Grout, Park and Rec Director
TYPE
Regular
Reviewed by: Sandie Thone, City Clerk/HR Director
Meeting
Attachment: Survey Results
Survey Results Graph
Background: The Park Commissioners have been discussing installing park
equipment for adults/seniors. The two parks in consideration for the equipment include
Freeman Park and South Shore Community Park.
The Park Commission requested staff perform a community survey to get resident input.
An article was included in the March newsletter explaining that the Park Commission
and city staff were looking for community input regarding park equipment.
The survey was available on-line for two weeks and the city received 100 responses to
Survey Monkey. In addition, a paper copy of the survey was circulated for those who did
not wish to use the on-line version.
The Park Commissioners reviewed the results of the survey at their April meeting.
Commissioners requested staff reach out to other cities who have exercise equipment
to see if they installed lighting for the equipment. The Park Commission also concluded
that the one topic that was important to people were walking trails.
The results showed that walking trails are the most used with 77 responses. Exercise
equipment was desired as well with 26 responses. The park most desired for the
equipment placement is Freeman Park, with 46 responses. If the equipment were
installed, 50 residents responded that they would prefer it along the trails. 40 residents
responded that they would use the equipment once or twice a week.
Other suggestions were bocce ball or horseshoes, corn hole equipment, more pickleball
courts, disc golf, and outdoor yoga/tai chi classes.
Financial Considerations: The Park Commission will need to determine if they would
like to move forward with the adult/senior equipment and include this into the CIP.
Action Requested: For informational and discussion purposes, no action is needed at
this time.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
The Park Commission
is looking at adding to
add equipment If exercise
What facilities do
appealing to seniors equipment were
adults in your
(and other residents) to installed would How often
AGE
household use
use. If this were to you like to see it would you use Which park have
most?
What are other facilities that happen what park placed along the these items if you spent the most
seniors in your household would you like to see it trails or in one they were in time in over the
would like to use?placed?area of the park?the parks?past 30 days?
18-3435-4445-5455-6465-7475+OtherOtherResponseOtherResponseResponseResponse
Other OtherFreeman ParkAll in one areaDailyFreeman Park
I 1Pickleball, tennis, walkingAll the above
Stretching stationsNever
1Walking trails
Freeman
and Once or twice a
OtherOther (please specify)SouthshoreAlong trailsweekFreeman Park
2Walking trailsAll of the above
South Shore Community Once or twice a
Stretching stationsParkAlong trailsweekCathcart Park
2Walking trails
OtherManor ParkAlong trailsNeverManor Park
2Walking trailsNot a senior
Bocce or horseshoe courtsFreeman ParkAll in one areaNeverBadger Park
2Walking trails
South Shore Community Once or twice a
Bocce or horseshoe courtsParkAll in one areamonthSilverwood Park
2Walking trails
Occasionally but
less than twice a
OtherFreeman ParkAll in one areamonthFreeman Park
2Walking trailsPickleball
Occasionally but
less than twice a
OtherFreeman ParkAlong trailsmonthFreeman Park
2Walking trailsNone
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull
downs, etc)Freeman ParkAll in one areaDailyFreeman Park
1Walking trails
Once or twice a
Stretching stationsAlong trailsmonthSilverwood Park
2Walking trails
walking trails,
pickleball and Once or twice a
Othertennis courtsOtherManor ParkAll in one areaweekFreeman Park
2Disc Golf
Occasionally but
less than twice a
Bocce or horseshoe courtsFreeman ParkAll in one areamonthFreeman Park
32Community gardens
South Shore Community Once or twice a
Bocce or horseshoe courtsParkAll in one areaweekFreeman Park
2Walking trails
Outdoor table tennis/Ping pong South Shore Community Once or twice a
tables (Permanent Structure)ParkAlong trailsweekSilverwood Park
Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull South Shore Community Once or twice a
downs, etc)ParkAlong trailsweekBadger Park
11Walking trails
Outdoor table tennis/Ping pong South Shore Community
tables (Permanent Structure)ParkAlong trailsDaily
71Walking trails
Occasionally but
Corn hole equipment (Permanent less than twice a
Structure)Manor ParkAll in one areamonthManor Park
57Walking trails
Once or twice a
Bocce or horseshoe courtsFreeman ParkAll in one areaweekFreeman Park
2Pickleball courts
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Manor ParkAlong trailsweekManor Park
11Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a Minnetonka Country
downs, etc)Manor ParkAlong trailsweekClub Open Space
2Walking trails
Corn hole equipment (Permanent
Structure)Freeman ParkAll in one areaNeverCathcart Park
22Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull South Shore Community Once or twice a
downs, etc)ParkAll in one areaweekManor Park
11Walking trails
Occasionally but
less than twice a
Stretching stationsFreeman ParkAll in one areamonthFreeman Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAll in one areaweekFreeman Park
11Walking trails
Exercise equipment (outdoor I’m new to
elliptical, shoulder rotator, lat pull the area so Once or twice a
downs, etc)Other (please specify)not sure...Along trailsmonthCathcart Park
1Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAll in one areaweekFreeman Park
2Tennis courts
Once or twice a
Bocce or horseshoe courtsFreeman ParkAlong trailsweekFreeman Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAlong trailsweekCathcart Park
2Walking trails
Corn hole equipment (Permanent South Shore Community South Shore
Structure)ParkAlong trailsDailyCommunity Park
2Walking trails
Outdoor table tennis/Ping pong Once or twice a
tables (Permanent Structure)Manor ParkAlong trailsweekManor Park
2Picnic areas
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull South Shore Community Once or twice a South Shore
downs, etc)ParkAll in one areaweekCommunity Park
1Walking trails
Occasionally but
less than twice a
Freeman ParkAlong trailsmonthFreeman Park
22Walking trails
Once or twice a Minnetonka Country
Stretching stationsOther (please specify)BadgerAlong trailsmonthClub Open Space
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Manor ParkAlong trailsweekManor Park
1Walking trails
Once or twice a
OtherOther (please specify)SilverwoodAlong trailsweekSilverwood Park
2Walking trailspickleball courts
Corn hole equipment (Permanent Once or twice a
Structure)Freeman ParkAlong trailsweekCathcart Park
1Walking trails
Occasionally but
Corn hole equipment (Permanent South Shore Community less than twice a
Structure)ParkAll in one areamonthBadger Park
11Tennis courts
Occasionally but
less than twice a
Bocce or horseshoe courtsFreeman ParkAll in one areamonthBadger Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a Minnetonka Country
downs, etc)Freeman ParkAll in one areaweekClub Open Space
2Walking trails
Outdoor table tennis/Ping pong Freeman or Once or twice a
tables (Permanent Structure)Other (please specify)CathcartAlong trailsmonthCathcart Park
1Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull
downs, etc)Freeman ParkAlong trailsDailyFreeman Park
11Walking trails
Once or twice a
Stretching stationsFreeman ParkAll in one areaweekFreeman Park
2Walking trails
Corn hole equipment (Permanent Once or twice a
Structure)Freeman ParkAlong trailsweekManor Park
11Walking trails
Exercise equipment (outdoor Occasionally but
elliptical, shoulder rotator, lat pull South Shore Community less than twice a
downs, etc)ParkAll in one areamonthSilverwood Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAlong trailsweekCathcart Park
2Walking trails
Occasionally but
less than twice a Minnetonka Country
Freeman ParkAll in one areamonthClub Open Space
11Walking trails
Once or twice a
Bocce or horseshoe courtsFreeman ParkAll in one areaweekFreeman Park
2Walking trails
Outdoor table tennis/Ping pong Once or twice a
tables (Permanent Structure)Manor ParkAlong trailsmonthManor Park
2Tennis courts
outdoor yoga and
tai chi classes in
warm weather (run Occasionally but
by private Lake less than twice a
Otherproviders for a fee)Other (please specify)MinnetristaAll in one areamonth
1Picnic areas
Once or twice a
Bocce or horseshoe courtsFreeman ParkAll in one areaweekFreeman Park
2Walking trails
Once or twice a
OtherManor ParkAll in one areamonthManor Park
2Walking trailsPickleball
I picked trails
above but would
love more pickle
ball courts and or
Otherplatform tennisManor ParkAll in one areaNeverManor Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Manor ParkAll in one areamonthManor Park
11Walking trails
Once or twice a
OtherManor ParkAll in one areaweekManor Park
2Pickleball courtsTrails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAll in one areaweekFreeman Park
12Walking trails
Once or twice a
Bocce or horseshoe courtsFreeman ParkmonthFreeman Park
1Walking trails
Corn hole equipment (Permanent South Shore Community Once or twice a
Structure)ParkAlong trailsmonthFreeman Park
32Walking trails
Once or twice a
OtherFreeman ParkAll in one areaweekFreeman Park
2Walking trailsPickleball
Occasionally but
less than twice a
Stretching stationsManor ParkAll in one areamonthManor Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAlong trailsmonthFreeman Park
2Walking trails
We do daycare
during virus, 3 year
old grandson,
difficult to get to
the park from the
parking lot or off
the path, transition
is dangerous, I What is
have fallen there is wrong with
no even ground more and better Silverwood,
and is badly trails for walking it gets a lot Other (please
eroded.Otheraround the parkOther (please specify)of traffic?All in one areaspecify)Silverwood Park
2Other
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull South Shore Community Once or twice a South Shore
downs, etc)ParkAll in one areamonthCommunity Park
1Walking trails
Once or twice a
OtherFreeman ParkAll in one areaweekFreeman Park
2Walking trailspickleball courts
Once or twice a
Bocce or horseshoe courtsFreeman ParkAlong trailsmonthFreeman Park
2Walking trails
Corn hole equipment (Permanent South Shore Community Once or twice a South Shore
Structure)ParkAll in one areaweekCommunity Park
000020Walking trails
OtherNeverSilverwood Park
2Walking trailsDog park
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAll in one areaweekFreeman Park
1Walking trails
Exercise equipment (outdoor Occasionally but
elliptical, shoulder rotator, lat pull less than twice a
downs, etc)Freeman ParkAll in one areamonthFreeman Park
37Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAlong trailsweekCathcart Park
22Walking trails
Corn hole equipment (Permanent Once or twice a
Structure)Freeman ParkAll in one areaweekSilverwood Park
2Walking trails
Once or twice a
Bocce or horseshoe courtsManor ParkAll in one areamonthManor Park
22Walking trails
Once or twice a
Bocce or horseshoe courtsManor ParkAlong trailsweekSilverwood Park
12Walking trails
Occasionally but
South Shore Community less than twice a
OtherParkAlong trailsmonthFreeman Park
32OtherDog Park and trailsn/a
Once or twice a Minnetonka Country
All in one areaweekClub Open Space
2Walking trails
Occasionally but
less than twice a
Bocce or horseshoe courtsFreeman ParkAll in one areamonthManor Park
2Walking trails
Minnetonka Country
Along trailsNeverClub Open Space
11Walking trails
OtherOther (please specify)All in one areaNeverFreeman Park
2Walking trailsnonenone
Once or twice a
Stretching stationsFreeman ParkAlong trailsmonthFreeman Park
11Pickleball courts
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAll in one areamonthFreeman Park
22Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull Once or twice a
downs, etc)Freeman ParkAll in one areaweekFreeman Park
1Walking trails
Once or twice a
Bocce or horseshoe courtsFreeman ParkAlong trailsweekFreeman Park
11Pickleball courts
Along trailsNeverFreeman Park
211Walking trails
Playgrounds with Once or twice a
kids Bocce or horseshoe courtsOther (please specify)Silverwood Along trailsmonthSilverwood Park
1Other
Once or twice a
Bocce or horseshoe courtsFreeman ParkAlong trailsweekFreeman Park
55Community gardens
Freeman ParkAlong trailsDailyFreeman Park
2Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull South Shore Community Once or twice a
downs, etc)ParkAll in one areaweekFreeman Park
2Walking trails
Occasionally but
South Shore Community less than twice a
Bocce or horseshoe courtsParkAlong trailsmonthFreeman Park
2Walking trails
Corn hole equipment (Permanent
Structure)Freeman ParkAll in one areaNeverBadger Park
2Walking trails
Benches at the
entrance to the LRT
trail in Freeman Once or twice a
OtherParkFreeman ParkAlong trailsweekFreeman Park
11Walking trails
Exercise equipment (outdoor
elliptical, shoulder rotator, lat pull South Shore Community Once or twice a
downs, etc)ParkAlong trailsmonthFreeman Park
001100Walking trails
Corn hole equipment (Permanent Once or twice a
Structure)Manor ParkAll in one areamonthManor Park
2Walking trails
Once or twice a
Bocce or horseshoe courtsFreeman ParkAll in one areamonthFreeman Park
11Walking trails
Once or twice a
Stretching stationsFreeman ParkAll in one areaweekFreeman Park
11Walking trails
30 placed?happen what park would you like to see it other residents) to use. If this were to equipment appealing to seniors (and The Park Commission is looking at adding OtherBadgerSilverwoodCommunit
ySouth ShoreManorFreeman50403020100 your household would like to use?What are other facilities that seniors in 302520151050 household use most?What facilities do adults in your 908070605040302010075+
65-7455-6445-5435-4418-346050403020100645503317
Graphs Showing Final Survey Results
0 the past 30 days?Which park have you spent the most time in over SpaceClub OpenMtka CtyPkCommunitySouth ShoreSilverwoodBadgerManorCathcartFreeman454035302520151050 they were in the
parks?How often would you use these items if Nevera monthOnce or twicetwice a monthbut less thanOccasionallya weekOnce or TwiceDaily50403020100 trails or in one area of the park?would
you like to see it placed along the If exercise equipment were installed All in one areaAlong Trails604020
8A
MEETING
TYPE
Regular
Meeting
City of Shorewood Council Meeting Item
Title/Subject: Glen Road, Amlee Road, Manitou Lane,Approval of
Change Order No. 1 –Additional Tree Removal;
City Project 18-08
Meeting Date: Monday May 10, 2021
Prepared by: Andrew Budde, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: Change Order No. 1 and Resolution
th
Background: At the March 8, 2021 Council Meeting, Council awarded the tree
removal contract for Glen Road, Amlee Road, and Manitou Lane Street Improvement
Project to Davey Tree Expert Co. in the amount of $130,522.07 with an Add Alternate to
remove additional trees at $1,742.98/Tree up to 31 trees. The Add Alternate trees were
for trees that were located on the property line or slightly within private property and
either had the root zone significantly impacted by construction or are ash trees. City
staff was still in process of securing a right of entry from property owners for removal of
those trees with the understanding that residents could refuse granting the right of entry
and the tree would remain. All residents that the city requested a right of entry from
granted access.
Additional residents along the project raised questions about the impacts to trees that
would have the roots less severely impacted, and it was determined it was in the city’s
best interest to remove additional trees now, as part of the project. These trees were
evaluated on an individual basis with the City Arborist and often had underlying health
issues, were near overhead utility lines, or where ash trees. Ultimately an additional 39
trees were removed at the bid price of $1,742.98 per tree for a total of $67,975.44.
Many of these trees were added with very short notice and Davey Tree Expert
Company responded very promptly with the requests for removal to ensure the project
schedule was maintained.
Financial Considerations: This project has budgeted for this project in the Capital
Improvement Plan and would utilize a combination of Street & Utility Bonds, Water
Fund, Sanitary Fund, and Storm Sewer Fund. The City has budgeted $3,602,000 for
this project. The current engineers estimate for the total project is $3,576,000 and
included all construction, engineering, administrative, right of way acquisition, and tree
removals for the project.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Recommendation/Action Requested: Staff recommendsapproval of the Resolution
that acceptsChange Order 1 for the Glen Road, AmleeRoad, Manitou Lane Street
project to Davey Tree Expert Company in the amount of $67,975.44.
CITY OF SHOREWOODCity ProjectNo.18-08
CHANGE ORDER NO.1ADDITIONAL TREE REMOVAL
Page1of 1
CONTRACTOR: Davey Expert Tree Company
ADDRESS: 7085 Shady Oak Road, Eden Prairie, MN 55344 PROJECT: Glen Road, Manitou Lane, & Amlee Road
Street Improvements
This Contract uses MnDOT Standard Specifications for Construction 2018 Edition
This Contract is between the City of Shorewood and Contractor as follows:
)²²´¤:
The tree removal contract for the Glen Road, Manitou Lane, & Amlee Road Street Improvements Project was awarded to
Davey Tree Expert Co. in the amount of $130,542.07 with an Add Alternate to remove up to an additional 31 trees at
$1,742.98 per tree. The Add Alternate trees required the city to acquire a right of entry from various property owners.
During the tree removal process all requested property owners granted a right of entry. Additional residents inquired
with city staff about trees that were slightly impacted during construction. Staff determined that it was in
interest to remove the trees now as part of the project. The Contractor removed 39 additional trees that were not in the
original scope of the contract at the agreed to rate of $1,742.98 per tree for a total of $67,975.44. The Contractor has
completed all of this work to date.
The Engineer has determined the Contract needs to be revised in accordance with specification 1402.5 Extra Work.
2¤²®«´³¨®Ȁ
1.The City of Shorewood will amend the contract documents to include Change Order No. 1 in the amount of
$67,975.44 for the additional tree removals for the project. The new contract amount shall be $252,529.89. No
adjustments to the construction durations, substantial completion, or final completion dates will be made.
3¨¦ ³´±¤ $ ³¤
Project Engineer
5/05/2021
Contractor
Local Agency (City of
Shorewood)
ATTACHMENTS: By signing this agreement, the Contractor acknowledges receipt of the specified attachments (if
applicable.)
Plans (Specify plan sheets attached)
Specifications (Specify Specifications attached)
Other
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-049
A RESOLUTION TO APPROVE ADDITION TREE REMOVAL FOR GLEN ROAD,
AMLEE ROAD, AND MANITOU LANE STREET & UTILITY IMPROVEMENTS,
CITY PROJECT 18-08
WHEREAS, the City has entered into an agreement with Davey Tree Expert Company
for the Glen Road, Amlee Road, and Manitou Lane Street Improvements Project – Tree
Removals on March 8, 2021 in the amount of $130,542.07 for the Base Bid and
$1,742.98 per Tree for the Add Alternate which allowed for up to 31 trees; and
WHEREAS, the Add Alternate trees were for trees that were located on the property
line or slightly within private property and either had the root zone significantly impacted
by construction, or are ash trees; and
WHEREAS, City staff was still in process of securing a right of entry from property
owners for removal of said trees with the understanding that residents could refuse
granting the right of entry and the tree would remain; and
WHEREAS, all residents that the city requested a right of entry from, granted it.
Additional residents along the project raised questions about the impacts to trees that
would have the roots less severely impacted, and it was determined it was in the city’s
best interest to remove additional trees now as part of the project; and
WHEREAS, Davey Tree Expert Company completed all the work in the Base Bid and
removed the additional 31 trees as part of the anticipated Add Alternate. An additional
39 trees beyond what were originally anticipated were less severely impacted by
construction and requested by residents to be removed for a total of $67,975.44.
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby approve Change Order No. 1 and authorize payment in the amount of
$67,975.44 to Davey Tree Expert Company.
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ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10 day of May,
2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-050
A RESOLUTION TO ENTER INTO AGREEMENT WITH MNDOT FOR STATE TRUNK
HIGHWAY 7 & OLD MARKET ROAD INTERSECTION SIGNAL IMPOVEMENT
PROJECT, CITY PROJECT 21-06
WHEREAS, the Minnesota Department of Transportation is making construction
improvements on the Trunk Highway 7 corridor through portions of Shorewood,
Deephaven, and Minnetonka in 2021; and
WHEREAS, the City is responsible for maintenance of Old Market Road which
intersects with State Highway 7, and the City would like to see the replacement of the
signal system at this intersection; and
WHEREAS, the Minnesota Department of Transportation is the lead agency for the
overall project and is completing the design and construction administration; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
The City of Shorewood enter into MnDOT Agreement No. 1046300 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide for payment by the City to the State of the City's share of the costs of the
traffic control, signal construction, and other associated construction to be performed
upon, along, and adjacent to Trunk Highway No. 7 at Old Market Road within the
corporate City limits under State Project No. 2706-239 (7=012).
IT IS FURTHER RESOLVED that the Mayor and the City Clerk are authorized to
execute the Agreement and any amendments to the Agreement.
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Passed by the City Council of Shorewood, Minnesota this 10 day of May 2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 21-051
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR THE 2021 MILL & OVERLAY PROJECT, 20-08; AND
SWEETWATER CURVE WATERMAIN REPAIR PROJECT, 20-11
WHEREAS, pursuant to an advertisement for bids for the 2021 Mill & Over Project and
Sweetwater Curve Watermain Repair Project, bids were received on May 4, 2021
opened and tabulated according to law, with the following bids received and complying
with the advertisement:
Contractor Total Bid
GMH Asphalt $1,776,383,63
Valley Paving $1,970,734.92
Bituminous Roadways $1976,700.41
Wm Mueller & Sons $2,089,026.00
WHEREAS, GMH Asphalt is the lowest responsible bidder; and
WHEREAS, GMH Asphalt is a responsible and responsive contractor, that has
completed projects of similar size and scope successfully; and
NOW THEREFORE, IT RESOLVED: by the City Council of the City of Shorewood
hereby authorized and directed to enter into a contract with GMH Asphalt based on the
lowest bid amount in the name of the City of Shorewood for the 2021 Mill & Overlay
Project and the Sweetwater Curve Watermain Repair Project according to the plans and
specifications therefore approved by the City Council and on file in the office of the City
Clerk.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10 day of May,
2021.
__________________________
Jennifer Labadie, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
9A
Title/Subject: MetroNet Letter of Agreement
Meeting Date: May 10, 2021
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Reviewed By: Tim Keane, City Attorney
Attachments: Letter of Agreement dated May 5, 2021
Background: The cities of Shorewood, Excelsior, and Tonka Bay were contacted by
representatives of MetroNet, expressing interest in installing fiber optic throughout the
three cities to provide Internet and cable television. MetroNet purchased Jaguar
Communications, who previously installed fiber optic to City Hall. A meeting between
MetroNet and the three cities was held, and the Letter of Agreement to each of the cities
followed from that meeting. The Letter accurately outlined the discussion of the
meeting.
Before bringing the Letter forward for City Council consideration, I thought it would be
good to hear other cities’ experiences with MetroNet. In late November I reached out to
the City of Rochester as MetroNet is almost complete with their fiber buildout of that
city. A conference call was held with five other cities on December 2, and Rochester
provided a great deal of information about their experience in working with MetroNet in
all phases of the project. Rochester’s experience with MetroNet was consistent with
MetroNet told us it would be when they do this project.
The city of Shorewood does not have franchise agreements with any of the internet
service providers in the city – including Mediacom and CenturyLink. The cable TV
franchise the city has is held through the Lake Minnetonka Communications
Commission. LMCC’s desire is to have any company holding a franchise agreement
through them, provide cable TV throughout the Commission’s service area. Metronet
stated that their interest is in Shorewood, Excelsior, and Tonka Bay. They have no
plans to extend service to all LMCC cities, so they will be requesting a franchise
agreement directly with each of the three cities. Any franchise agreements must comply
with the provisions of the cable TV section in Minnesota Statutes Chapter 238.
Financial or Budget Considerations: There are no specific financial or budget
impacts at this time. As the project proceeds, there will be costs related to plan review
and field location and inspection, and this agreement provides for reimbursement of up
to $4000 of city costs if the franchise agreement is not signed. Once a franchise
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
agreement is in place, MetroNet, like all utilities holding a franchise agreement with the
city will be exempt from permit fees in lieu of collecting the franchise fees.
Options: Accept or reject the Letter of Agreement. If the city does not approve the
letter, it is likely that MetroNet will consider other communities to focus their attention
and investment.
Recommended Action: One of the most frequent complaints the city receives is about
the poor internet service that is available in the city, and staff has worked for several
years to encourage a company to provide an alternative for reliable service throughout
the city. Staff recommends approval of the Letter of Agreement as presented.
Next Steps and Timeline: This is the first step in this process. It is anticipated that
MetroNet will begin to install fiber this year. Additional future steps include
consideration of a cable TV franchise agreement, as well as agreements related to
installation of the utility.