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05-10-11 Park AgendaCITY OF SHOREWOOD 2011 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The First tour is scheduled for: Tuesday, May 10, 2011 at 6:00 p.m. Meet at City Hall at 5:45 Tour Badger Park Freeman Park Cathcart Park Crescent Beach A meeting will follow at Shorewood City Hall at approximately 7:30 p.m. Majority of the City Council May be Present. No Action Will be Taken. CITY OF SHORE WOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MAY 10, 2011 APPROXIMATELY 7:30 P.M. OR IMMEDIATELY AFTER PARK TOURS AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Trent Quinlan Robb_ Edmondson Swaggert _ Kjolbaug_ Hartmann B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 12, 2011 (Att.- #2A) 3. MATTERS FROM THE FLOOR 4. REVIEW / DISCUSS PARK TOURS 5. REVIEW BADGER PARK REHAB - (Att. - 45) 6. REVIEW CATHCART PARK SWING SET REPLACEMENT ESTIMATES AND MAKE RECOMMENDATION TO CITY COUNCIL — (Att. - #6) 7. REVIEW FREEMAN PARK ESTIMATE FOR REPLACEMENT /ADDITION OF PLAYGROUND EQUIPMENT FOR SOUTH PLAYGROUND AND MAKE RECOMMENDATION TO CITY COUNCIL (Att. - #7) S. STAFF AND LIAISON REPORTS /UPDATES (Staff reports and updates are not meant for discussion.) A. City Council B. Park Commission C. Staff a. Update on Joint Park Commission Meeting with Other Cities D. Trails Committee E. Work Program F. CIP Updated G. Quarterly Expenditure Report H. Grant Update 9. ADJOURN Liaison for Citv Council Meeting on May 23 - Robb CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, APRIL 12, 2011 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:01 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Robb, Edmondson, Swaggett, Kjolhaug, and Hartmann, who had to leave early; City Council liaison Hotvet; Administrator Heck; and Park Coordinator Anderson Absent: Commissioner Trent B. Review Agenda Edmondson moved, Robb seconded. Motion 2. APPROVAL OF MINUTES A. Park Commission Item 4, the resulting `Motion passed 7/0' Robb moved, Edm( Motion passed 6/0. 3. MATTERS There were >3one. 4 r ' CQ,NSENT Chair Quinlan and C consideration. The 5. DETERMIi of of March 8, 2011, as amended. is a trial to see hone the commission likes this.) Anderson explained the process for Consent Items for future agreed to incorporate this into future agendas. FOR PARK TOURS Edmonson moved, Kjolhaug seconded, accepting the proposed dates for upcoming Park Tours with the addition of a visit to the Southshore Community Center. Motion passed 610. 6. ARCTIC FEVER Hotvet asked the Commission to explain what they view their position to be with regard to the supervision of Arctic Fever. She asked what level of participation the Commission would like to commit to with regard to set -up and the use of City resources in the coming years. Chair Quinlan stated that, from his perspective, the planning committee has always been a separate committee made up of members from the Park Commission, other City Councils and Commission, as well as members from the Excelsior business community. In earlier years he, PARK COMMISSION MINUTES TUESDAY, APRIL 12, 2011 PAGE 2 OF 5 Davis, and Norman served on the Arctic Fever committee and the Park Commission was not involved much other than as a funding source from the Park budget. Edmondson noted that the Park Foundation also donated funds towards Arctic Fever. Heck stated that he would be more involved with the committee this year. He indicated that Finance Director DeJong would be tracking the funding and expenses thru the City financial avenues of the City in order to keep better track of the hard costs associated with the event. He pointed out that the Excelsior and Tonka Bay events are funded and supported within their own communities. Hartmann asked how many people typically attend Arctic Fever. Heck stated that approximately 800 people show up at Freeman Park, and as he understood it, Tonka Bay ran out of food last year hosting in excess of 400 People. Hotvet asked if there was a separate committee and whedler tli'e City viewed this as a good investment, or return on investment. She suggested the City consider spreading out some of these wonderful activities across the entire winter' cathei than squeezing them into a one weekend span. Chair Quinlan acknowledged that the Commissioners on it. committee should have current Park Anderson indicated that she and Park Fun Friday's program throughout the winter contact with the park distrt a" some sm Hotvet suggested a the Eddy Station w were beginning to investigate adding to the he statedAar she had already made and other activities. at Freeman, along with a free skate area, to utilize Heck agreed; 5cknowhAging that „to date, there has not been ice skating at Freeman. He maintained that the city should provide a free skate area to compliment the sliding hill as somehjug that would be embraced by the community. Heck pointed out that during Arctic Fever earlier this year, many people showed up at Freeman with their skates only to be disappointed to leatp there was nowhere to skate. Edmondson asked whether there should be one or two representatives. Heck added that the committee could use a broomball tournament volunteer. Hartmann volunteered to assist with the Arctic Fever committee, and Swaggert was recruited to help with the broomball tournament. Chair Quinlan acknowledged both Davis and Norman for their continued support for the Arctic Fever event. He questioned where the continued funding should come from if this becomes a City sponsored event. PARK COMMISSION MINUTES TUESDAY, APRIL 12, 2011 PAGE30F5 Heck stated that it would continue to be a Park sanctioned event and operated as a separate line item, though donations would be welcomed and designated to an appropriate Arctic Fever fund. Chair Quinlan asked if the Commission would like to flood a free skate area. The Commission agreed and directed Anderson and Heck to work with public works to determine a location for a skating oval. Anderson stated that she would continue to build the Friday programs throughout the winter months and report back on progress made. In addition, she stated that she would work with Public Works to create a free skate area for the winter of 2011. 7. DISCUSS TOBACCO USE POLICY FOR PARKS FACILITIES Hotvet distributed some information from the Hennepin Caant county owned properties and single- tenant leased sites iWbacco Hartmann stated that, although she supported Robb stated that he, too, struggled with enforcement. He tobacco free Ordinance, the City would be obligated to er so. Chair Quinlan questioned what exactly the C solution looking for a problem, in the face of Hotvet did not view this as a problem, but stated to create a sunnortieee healthv living environmen Edmondson other communities in He she felt it to be TION designated all enforce. that if the City chose to create a tand have a plan in place to do It seemed to him to be a action would be a more proactive approach led us in this judgment, Minnetonka, Orono, we pull from the existing policies created by able youth. Swaggert questioned whetheFi> should be up to the Commission, or him in general, to determine healthy living standards for others. He was uncomfortable mandating how people live their life. Although he chooses to run and be smoke free, he found it difficult to mandate to others what they should be doing, Kjolhaug stated that hp was supportive of a policy or Ordinance that would eliminate smoking in parks. Although, to be meaningful, he believed it must have support behind it, such as a healthy living initiative. He felt in essence, it did fit with what they want our parks to be. Hartmann left atZ55pm. Chair Quinlan asked what would be best for Shorewood. He asked how or why other cities joined this effort. Anderson stated that the other cities had been approached by youth organizations or commission members to pursue tobacco free policy. Anderson suggested the Commission direct staff to PARK COMMISSION MINUTES TUESDAY, APRIL 12, 2011 PAGE40F5 investigate the cost for signage, draft up a policy to recommend or deny for Council consideration. Chair Quinlan asked for the distinction between Ordinance and Policy. Heck explained that the City Council can adopt a Policy that recommends a standard, however, if someone violates policy, there is no real enforcement. On the other hand, an Ordinance is a local law with a consequence or enforcement attached. Chair Quinlan asked staff to bring back an estimate and policy for consideration. Heck reiterated that staff would outline a policy, including the costs for mogjk signs for consideration. He noted that the Commission is at a stage in which they need a policy to react to and debate whether we need to move it forward or not. 8. NEW /OLD BUSINESS There was none. 9. STAFF AND LIAISON REPORTS /UPDA A. City Council Hotvet reported that the Watershed Heck added that the Commission and City may the wetland enhancement project slated for Fre Hotvet noted that opportunities exist to partner paver parking lot aV eeman Park and more. Heck indicated that he had coordinate a fojtat Commis Anderson prop synopsis of his an the Watershed to perform years ago. the watershed on many projects, such as a celsior and Tonka Bay Park Commissions to try to to discuss common issues. representative be asked back to provide an abbreviated nr for the joint Commission meeting. Chair Quinlan suggested staff contact the Chanhassen Park Commission to invite them to a joint meeting or, at minimum, to the Park Tour at Cathcart Park. D. Work Program Edmondson asked for an update regarding the drinking fountain. Heck stated that the fixtures had been ordered and that the work should be underway soon, and completed near the end of May. PARK COMMISSION MINUTES TUESDAY, APRIL 12, 2011 PAGE 5 OF 5 E. CIP Updated Anderson shared the updated CIP document, adding that there has not been any first quarter expenditures to speak of, thus, no capital expenditures to report. Robb asked about the LRT trail line item in the CIP. Heck stated that, since Hennepin County and Three Rivers will be building an overpass in 2013, the City would like to wait to see what is proposed that can be linked into for the trail before proceeding to locate the trail. F. Quarterly Expenditure Report —No capital expenditures in budget as of yet. 10. ADJOURN Swaggert moved, Robb seconded, adjourning thg Park Commission Meeting of April 12, 2011, at 8:30pm. Motion passed 5/0. RESPECTFULLY SUBMITTED, Kristi B. Anderson Recorder CITY OF �I1 5755 Country Club Road . Shorewood, Minnesota 55331 •952 -474 -3236 Fax: 952 -474 -0128 • www.d.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Kristi Anderson — CRR Twila Grout — Park Secretary Date: May 1, 2011 Re: Badger Park Worming House Rehab Discussion Coordinator Anderson has met with Building Inspector Pazandak, and Public Works Director Brown at the Badger Park warming house on several occasions with and without contractors to discuss the scope of the rehab project for the facility. Originally, $5,000 was allocated for the exterior facelift for the warming house. Since that time and based on observations and suggestions from staff, there are a number of priorities that the Park Commission should consider before moving forward. Staff proposes several options or line items below for your consideration: 1) Exterior Paint - powerwash /prep, scraping, sanding, filling, @ $4500.00 two coats of solid color stain, trim, doors, and windows with Labor and materials a) Construction prep work to the building, tear off @ $2000.00 Fenced lean-to structure, board up one door & replace Two exterior doors, patch siding, install hardie Board siding where needed — detail break out attached 2) Interior Paint — prep, sanding, fill, two coats of solid color @ $4500.00 Stain, ceiling, trusses, and walls 3) Removal of Paving between building and parking spaces. @ $7,500.00 Replace soil with Class 5 and compact to 4' depth, replace soil with sand correct drainage. NOT INCLUDING CURB REPLACEMENT OR PARKING LOT REPAIR 4) Stoop for Door @ $2,250.00 5) Curb Replacement and Parking Lot Repair, cement work @ 9,000.00 The Park Commission should prioritize their wishes to determine which, if any, of the above projects they wish to pursue. As opposed to the `patch' jobs listed above, staff would suggest the Park Commission consider directing staff to pursue a new Hennepin County Youth Sport Grant Application in the fall which could encompass an entirely new warming house project (similar to what was done at Manor Park), the replacement of the playground equipment, synthetic hockey boards, and potentially moving and /or adding tennis courts. STAFF RECOMMENDATION: Please direct staff as to which of the directions below you would prefer to take at this time. 1) If the Commission wishes to direct staff to pursue the Hennepin County Grant, staff could come back with estimates and investigate grants thru the USTA and other potential partners, such as youth hockey etc. 2) The Commission could choose from the list of rehab line items which to pursue at this time 3) Choose to limit the scope of the work and complete just the original exterior painting and patching work at approximately $6500 — still more than the budgeted CIP amount — and make a recommendation to Council 4) Do Nothing PETE SEAMANS CONSTRUCTION PETE SEAMANS * 75 PLEASANT AVE * TONKA BAY, MN 55331 * (952) 474 -3130 LIC 5982 PROPOSAL Proposal Submitted To: Work To Be Performed At: Name: CITY COUNTRY Street: 5755 COUNTT CLUB RY CLUB RD. Street: City, State: SHOREWOOD MN 55331 City, State: badger park Phone: I hereby propose to furnish the material and perform the labor necessary for the completion of: TEAR OFF FRENCED AREA AND HAUL AWAY, REPAIR ROOF AND FACIAL WHERE NEEDED $325.00 INSTALL TWO NEW 3 FT. STEEL DOORS IN SHELTER $375.00 PER DOOR TOTAL $750.00 BOARD UP ONE DOOR RESIDE EXTERIOR $175.00 PATCH SIDING WHERE NEEDED, WSTALL HARDIE BOARD SIDING AROUND BOTTOM, RENAIL SIDING & FACIAL BOARD,CAULK WHERE NEEDED $725.00 9 l 1 t Payments to be made at follows: AFTER COMPLETED Respectfully submitted by Pete Seamans /Owns PETE SEAMANS Date: 4119/2011 ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. DATE: 2009 Park Inventory & Priority Needs Assessment 14 Q G#hhE'P Little League field 1994 4 2019 maint.items nded Hockey Rink 1990 3 2015 25 r update Warming House /Camper 1978 1 bad Basket Ball 1/2 Crt 1966 1 $3,000 overlay bdgt Magic Square 1966 1 2007 $3,000 overlay bdgt Tennis Court 1966 1 2009 resurfacing Picnic Tables 3 ongoing Replaced 2011 Park Sign 1982 3 Tennis Court Signs 1994 1 $25,000 original Tot lot - playground equipment Aug-95 4 20 yr small Swin Set 1966 2 safet hazard ;Fi�etillart Park Replaced 2011 Park Sign 1982 1 Softball Fields (3) 1990 4 2015 25 yr update Little League field (2) 1987 3 fence in bat cage should be replaced every 15 yrs Babe Ruth Field 1990 4 25 yr update Soccer Fields (6 +) 1990 5 25 yr update Trails 1992 4 wetland project Volleyball Courts (2 ?) 1994 NA 25 yr update Eddy Station 2000 2 2009 rehab ext. Picnic Shelter 1994 2 2009 rehab ext. Concession stand LL 1994 2 needs shingles Plaza - tables amenities 2005 4 Picnic tables thru -out ongoing 3 Gametime $23,000 Tot lot equip South 1990 4 2017 ppsd $55,000 Tot lot equip North 1994 5 2017 for both Pond Skating Rinks 1966 5 forever rehabbed in 1999 Rink lights 1979 3 2008 $43,000 budgetd Updated 2010 Warming House 1966 1 2008 $45,000 bdgtd for restr /wtr /swr Replaced 2010 IPlayground equip 1993 4 2016 $55,000 bdgtd Replaced 2010 I Swing Set 1966 3 25 yr re Icmnt will be ovedayed Tennis Court 25 yrs 1 2008 $36,000 bdgt 25 yrs Tennis Court Signs 1989 1 30 yrs all bad 8 -10 -yrs Park Sin 1982? 1 4 yr rotation Trails resurfacing 20 yrs Picnic Tables ongoing 2 15 yrs St10e[boxLparf ;..: Softball Field 1979 3 25 yr replcmnt Replaced 2011 Park Sign 1987 1 bad Playground equip 1994 3 to 4 2014 rough Swing Set 1994 3 to 4 1 2019 25 yr replcmnt Sliding Hill /slides 1987 4 metal /replace! Picnic Tables/ rill ongoing 1 half court Basketball /Tennis 4 2009 overlay Installed 2010 Picnic Shelter none Water lift station? _ s/B installed 2011 Water Fountain 2008 to be put in? Park Sin 2001 3 Skate Park Equip 2001 4 $15,000 Add'I Skate Pk Equip 2003 5 Picnic Tables ongoing 3 13ad Park Sin 1982 1 bad $22,000 Gametime Playground equip 1996 3 2016 20 yr replcmnt Swing Set 1987 3 2012 25 yr replcmnt Hockey Rink 1987 4 2008 $43,000 It bd td Warming House 1978 2 Tennis Courts 1987 4 2008 $72,000 to re -do Tennis Court Si ns 1987 1 bad field 1966 Football field/lighting 2008 5 was $86000 Picnic Tables ongoing 2 Condition Scale : 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacem Po lic Guidelin pg y es: Hockey Rinks 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Batting Cages 20 yrs Lighting Systems 30 yrs Stripping/Painting updates to Bld s. 8 -10 -yrs Reshingling every 12 Vrs Tennis Court Resurfacing 4 yr rotation Trails resurfacing 20 yrs Irrigation Systems 20 yrs Water fountains 15 yrs CITY OF 5755 Country Club Road • Shorewood, Minnesota 55331 .952 -474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall(aDdshorewood.mn.us To: Park Commission From: Kristi Anderson — CRR Twiia Grout — Park Secretary Date: May 1, 2011 Re: Cathcart Swing Set Replacement The Cathcart Park swing set was installed in approximately 1966 and has been slated for replacement and relocation in the 2011 Park CIP. The amount budgeted for equipment replacement was $7500. Typically, in the past, our public works department has assisted with the installation and prep work necessary for the site. Due to other priorities, staff has been directed to obtain estimates from the playground manufacturers for the entire project so that public works can focus their efforts elsewhere. As this was not something the Park Commission anticipated when laying out the 2011 CIP, estimates will be higher than the amounts originally budgeted for, thus reflecting the add -ons items. In essence, going forward, budgeted amounts should be inflated by as much as 40% in order to meet the estimated costs for outside contracted work and labor. Staff obtained estimates from three playground manufacturers for the equipment, installation, playcurb surround, labor, and fill to move the playground closer to the current tot lot. The swing sets themselves will consist of a two -bay swing set frame with 2 belt swings, a tot swing, and handicapped accessible swing seat and a separate tire swing bay situated at a "T" from the swing set. The fill will consist of wood fiber, as this meets accessibility standards. Please note that all three manufacturers fall under the original allotted amount of $7500 for the equipment alone. It is the unanticipated addition of labor and installation that pushes the amount upwards. As will be noted on the park tour, the site is fairly level and will require a small amount of excavation, which is not reflected in the pricing, although everything else has been considered. Staff met with public works park lead at Cathcart Park to choose the appropriate location. Attached are the three playground manufacturer's quotes. Earl F Anderson which is Landscape Structures and now Flagship Play Equipment provided a bid for the equipment only. Staff received two complete project costs including equipment, install, wood fiber, playcurb timbers, and fiber from Midwest Playscapes which came in at $12,702.49 and Gametime Mn /Wi Playground which is $13,378.29. STAFF RECOMMENDATION: The Park Commission should discuss the quotes, review the drawings and addition, and make a recommendation to the City Council. The Commission may further recommend Council ask public works staff to assist with some minimal site prep. Staff would suggest the Commission recommend the City Council award the project to Midwest Playseapes in the amount of $12,702.49 City of Shorewood Attn: Kiisti Anderson 5755 Country Club Road Shorewood, MN 55331 Phone: 952-960-7905 Fax: 952 - 474 -0128 QUOTE #4322 04/29/2011 Ship To Zip: 55331 � •t "v i - s eo a w o a e 1 161291 Gatn (Time - Geo - Textile 1125SgFtRoll $268.00 $268.00 1 161290 GameTimc - Geo - Textile 2250 Sri Ft Roll $518.00 $518.00 1 EWF GatricTini - Wood Fiber 1.5 trucks $2,970.00 $2,970.00 I 12583 GameTime - Primetimc Swing Frame, 3 1/2" $1,091.00 $1,091.00 Od 1 12584 GameTime - Primetime Swing Add -A -Bay, 3 $678.00 $678.00 1/2" Od 1 10777 GameTime - Tire Swing F /S, 5" Od $2,641.00 $2,641.00 6 161292 Ganic Tnne - Wear Mat 44 "X48" $167.00 $1,002.00 1 1470 GameTime - 2686 Fnclosed'fot Seat 3 1/2" $250.00 $250.00 Od 2 8910 GaracTinte -Belt Seat 3 1/2 "Od(8910) $20100 $404.00 1 8552 GatneTime - 3 1/2" Zero -G Chair (5- 12) -Galy $514.00 $514.00 Chain 1 INSTALL Install - 4 place swing, Tire Swing, wood $3,640.00 $3,640.00 fiber, playcurbs, rubber tiles and geo. - Does NOT include: bond, trash removal, prevailing wage., site prep, site restoration or excavation. Contract: USC Sub'Total: $13.976.00 Discount: ($1,214.32) Tax: $690.90 Freight: $927.71 Total Amount: $14,380.29 This quotation is subject to polices in the current Gameurne park and Playground catalog and the following terns and conditions. Our quotation is based on shipment of all items at one tine to a single destination, unless noted, and changes are subject to price adiuslnrent. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to Gainetime, c/o Minnesota /Wisconsin Playgrmmd. Payment terns: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 15% per month finance charge will be imposed on all past d'ae accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion, Retainage not accepted. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off - loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. Minnesota! Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph. 800- 622 - 5425;763 -546 -7787 Fax 763 -546 -5050 1 info @mnwiplay.com Cathcart Park Swing Page 1 of 2 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 QUOIT e Golden Valley, Minnesota 55422 #4322 w w Ph. 800- 622 - 5425763 -546 -7787 A PjiatfC01 .C+++P.W Fax 763 -546 -5050 1 info @mnwiplay.com 04/29/2011 Cathcart Park Swing Order Information: Bill To: Company :.._..____ ............... Atm: Address: City, State, Lip: Contact: Tel: Fax: Ship To: Project Name: Attn: Address: City, State, Zip: Contact: Tel: Fix: Ac ce t�a�iC quotatio Accepted By (printed): Signature: Title: Facsimile: P.O. No Dt te: Phone: Purchase Amount: $14,380.29 Page 2 of 2 w w w. to r d w e s t p I a y s c a p e s. e o m E-mail: playscapes @earthlink.net Quotation City of Shorewood / Cathcart Park Contact: Kristi Anderson Ship To: Shorewood Public Works 24200 Smithtown Road Shorewood, MN 55331 Email: commrecresourcesP_mchsi com Shipping Contact Name: # Description is Single Post Swing with (2) Belt, (1 (1) Accessible Swing Seat Tire Swing 46 4' Plastic Border Timbers for a 60'x32' Safety Zone Date: 4/21/2011 Total 2,558.00 Sale Price: $ 1,242.00 Subtotal $ 5,990.00 Freight $ 679.00 Sales Tax $ 458.49 Total $ 7,127.49 Options ®Add $1,825 + Tax for Engineered Wood Fiber Accessible Safety Surfacing (1920 sq ff x 11" Deep) ' *Price includes shipping. ®Add $1,800 + Tax for Pea -Rock Safety Surfacing (1920 sq If x 9 " -10" Deep) ]Add $2,650 for Installation of both Swings, Plastic Border Timbers and the Safety Surfacing. ®Add $900 if the customer wants geotextile fabric between the soil and the safety surfacing. ®Add $200 for Midwest Playscapes to unload at the site and install the same date. (due to increase from shipping company to ship Time Critical.) NOTE: Sale Pricing on the Timbers is good until August 19th, 2011. NOTE: Customer is responsible for site prep, grading, marking the site and site restoration. NOTE: UNLESS OTHERWISE NOTED, prices shown are material only. They DO NOT include', assembly, installation, border, safety surfacing, drain tile, geotextile fabric, removal of existing equipment, site preparation, excavation or site restoration, unloading of equipment, disposal of packaging material, storage of equipment, additional insurance and bonding would be extra, unless otherwise stated above. If playground equipment or materials are stored offsite, customer is responsible for transporting equipment tojob site. Prices firm for 30 days, subject to review thereafter. Our terms are net 30. A finance charge of 15% will be imposed on the outstanding balance unpaid for more than 30 days after the shipment of materials, Once customer has signed quotation, your order cannot be changed or canceled. Please allow, 3 to 4 weeks for delivery after receipt of order. Standard manufacturing design, specification, and consirucli m apply unless noted otherwise. Customer is responsible,for the identification of all underground utilities. Area must be accessible to Bobcat and other equipment necessary for installation or additional fees will be charged. Freight quote is based on customer unloading equipment and checking in all equipment for any missing parts. if product is refused by customer upon delivery far any reason (unless damaged), without prior authorization from Midwest Playsearms. Inc.. the customer agrees to paw 20% restocking fee plus freight charges If we can be of Other Assistance, please feel free to contact us. Signed: Accepted Mike Korth Date: Printed Name: Phone: 612- 743 -41 Fax: Bill To: Shorewood City Hall 5755 Country Club Road Shorewood, MN 55331 W � A' O� 1 1 y U. T O r 3 3 3 m 3 , �y / I W MIDWEST PLAYSCAPES, INC. 500 Pine Street. Suite 104 Chaska, MN 55318 PLAYW ' LD, F1d97-07 ® a u mm 2-12 NA ® 1'I \ ( O 9Ft 1914 SgFG M CATHCART PARK SHOREWOOD, MN /111714.MID - SYSIFM� SITE PLAN 27-APR-1 I _- SGIE � 3116" 1' -0' � \ SITE PLAN _ o9AxN9r DANA GRUBBS J MIDWEST PLAYSCAPES, INC. 500 Pine Street. Suite 104 Chaska, MN 55318 PLAYW ' LD, F1d97-07 ® a u mm 2-12 NA ® 1'I \ ( O 9Ft 1914 SgFG M CATHCART PARK SHOREWOOD, MN CITY OF SHOREWOOD U- 5755 Country Club Road . Shorewood, Minnesota 55331 .952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall@ci.shorewood.mn.us To: Park Commission From: Kristi Anderson — CRR Twila Grout — Park Secretary Date: May 1, 2011 Re: Freeman Park Playground South During the 2011 CIP review process, the Park Commission discussed replacement of the two slides at Freeman Park South playground and the addition of a tot piece or other items to enhance the playground structure. Staff contacted the current playground manufacturer Mn/Wi Playgrounds to assemble suggestions and replacement costs. Attached is the estimate for a replacement rumble and roll slide, spiral slide, and 1, Tube slide — items that are currently cracked, faded, and in general disrepair. In addition, staff included an estimate for a `whirl' free standing play piece for consideration. This `whirl' was an item the Park Commission favored in 2010 but due to budget restraints was not installed at that time. This is an opportunity to repair and install an additional play piece as earmarked in the 2011 CIP at Freeman Park. The estimate of $14,905.36 falls within the $15,000 budgeted amount, assuming the public works will install the replacement pieces and expand the timber square at a 20' perimeter to the south. Having met public works staff on site last year, they supported the installation, found adequate spacing, and indicated that mowing would not be adversely impacted by the addition. STAFF RECOMMENDATION: The Park Commission should discuss the replacement options and make a recommendation to the City Council to accept the quote by Mn /Wi Playgrounds in the amount of $14,905.36. ■ Minnesota /Wisconsin Playground M innesoto/ w isconsin 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 QUOTE # OTE — Ph. 800- 622 -5425 1763-546-7787 Fax 763 -546 -5050 1 info @mnwiplay.com 04/29/2011 Freeman Park City of Shorewood Ship To Zip: 55331 Attn: Kristi Anderson 5755 Country Club Road Shorewood, MN 55331 Phone: 952 -960 -7905 Fax: 952-474-0128 This quotation is subject to polices in the current GameTime Park and Playground catalog and the following terms and conditions. Orr quotation is based on shipment of all items at one time to a single destination, unless noted and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to GameTime, clo MinuCSOla/W isconsirr Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on all past due accounts. hquipmeut shad be invoiced separately from other services and shalt be payable in advance of those services and project completion. Retainage not accepted. Order Information: Bill To: Ship To: Company: _....._ .. Project Name- Attn: Attn: Address: City, State, Zip: Contact: City, State, Zip: Contact: 'Eel: 1'el Fax: Fax: Address: Page I of 2 .i& �'. 5tCtl f 11f t1 8 804710 GameTime - 3/8" 16 Unc Tluead Insert $0.84 $6.72 1 818312 Gasne'I nne - 3/8 " -I6 Placing Tool $35.00 $35.00 1 81335 GameTime - 6-0" F5 Spiral Slide $4,006.00 $4,006.00 2 80020 GameTime - 13' Upright Assembly (altun) $380.00 $760.00 1 81348 GameTime - 3' Rumble & Roll Zip Slide $1,393.00 $1,393.00 1 919 GameTime- Whirl - Hydraulic Brake $4,26100 $4,263.00 1 81230 GameTime- 4'- 0 "'L'TubeSlide $1,971.00 $I,971.00 SubTotal: $12,434.72 Tax: $958.82 Freight: $1,511.82 Total Amount: $14,905.36 This quotation is subject to polices in the current GameTime Park and Playground catalog and the following terms and conditions. Orr quotation is based on shipment of all items at one time to a single destination, unless noted and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to GameTime, clo MinuCSOla/W isconsirr Playground. Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be imposed on all past due accounts. hquipmeut shad be invoiced separately from other services and shalt be payable in advance of those services and project completion. Retainage not accepted. Order Information: Bill To: Ship To: Company: _....._ .. Project Name- Attn: Attn: Address: City, State, Zip: Contact: City, State, Zip: Contact: 'Eel: 1'el Fax: Fax: Address: Page I of 2 Minnesota / Wisconsin Playground 5101 Highway 55, Suite 6000 Golden Valley, Minnesota 55422 Ph.800- 622 - 5425763 -546 -7787 Fax 763 -546 -5050 info *r nwiplay.com Freeman Park Acceptance of ouoeation Accepted By (printed): Signature: Title: Facsimile: P.O. No: Date: Phone: Purchas© Amount:$14,905.36 QUOTE #4321 04/29/2011 Page 2 of 2 2011 Work Program ■ e HIMMA lac Q Freeman Play Equipment Freeman Park Picnic Bldg. Insp. Joe will be Shelter Re -root' working on (2/11). Cathicari Work with Public Works on Replace swing set and suitable location, need to move closer to the tot lot determine size of swing for clear zone(2 /11). Badger Warming house rehab Kristi met w /Joe and Larry to discuss painting /sidewalk /re- Iamping (2/11). Skate Park bid on 5/5 - no bids /quotes rec'd. /LB researching why - James sent specs to co. on 5/25 - -- -6/25 James never heard back, LB working w/Westonka - 813 comr. In reviewing plans talking to JP and JL. 8/19110 - State is reviewing 9/27/10 Awaiting final approval by state. Larry is working w /plumber last .Drinking Fountain 2 wks (11110);(12110)LB found out that the plumber did not order the parts, hence they stated the high costs of the parts were to expensive for them to cover as they are a small company. So staff is ordering the parts. P. W. not able to complete in Blacktop surface 2010 due to being short handed (9/29110) - Kristi is cking w /contr. To see if they can complete. (2/11) All Parks Picnic Tables 10.15 - To Kristi will or er same tables Arrive @ P.W. 13/11 as last yr. (2/11)- ORDERED 1 -2 Tot pieces - Install / Perform Study On Hold until 2012 Trail Connection to LRT Trail Committee has been formed. Entry, Signs for Park ORDERED 3111 ■ e HIMMA Project P- 1.1 -01 Project Nume Signage —All Fund # 402 & entry points Department 402 - Park Capital Improvement. Contact Type Improvement useful Life 50 yrs Category Park improvemcins Priority 1 Status Active TOM Project Cast: $30,000 Justification Expenditures 2011 2012 2013 2014 . 2015 Total Construction /Inspec 30,000 30,000 Total 30,000 30,000 Funding Sources 201 2012 2013 2014 2015 Total 402 - Park Improvements rt 30,060 30,000 Total 30,000 30,000 'oject# P -11 -02 roject Name Picnic Tables Fund N 402 Total Project Cost: $21,000 Justification Department 402 - Park Capital hoprovemen Contact 2012 Type Equipment tlscrul Life 15yrs Category Park improvements Priority i Status Active Expenditures 2011 2012 2013 2014 2015 Total EquipNehicies /Furnishings 7,000 7,00 7,000 21,000 Total 7,000 7,000 7,000 21,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements u 7,000 7,000 7,000 21,000 Total 7,000 7,000 7,000 21,000 Page I. Project # P -11 -03 Department 402 - Park Capital Improvemen Contact Project Name Freeman Play equipment 7 - ype Equipment Fund # 402 Useful life Category Park improvements Priority I Total Project Cost: $15,000 Description d Status Active Justification 2011 2 012 2013 2014 2015 Total Total 15,0 15,000 Funding Sources 2011 2012 2013 2014 2015 Total 4u' - rarrt improvements 75AOU 15,000 Total 15,000 15,000 Project# P -11 -05 Project Name Cathcart Swing Fond 8 402 move closer to the tot lot Justification Total Project Cost: $7,500 2011 2012 20 2014 Department 402 - Park Capital hnprovemen Contact Type Improvement Useful Life 15 yrs Category Park improvements Priority 1 Status Active 2015 Total swan ne nanue /,ODU 7,500 Total 7,500 7,500 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park. improvements 7,500 7,500 Total 7,500 7,500 Page 2 Tuesday. Dece.ber 28, 2010 Project# P -11 -06 Project Name Freeman Park-Picnic Shelter Re-roof Fund # Total Project Cost: 912,200 Justification Department 402 - Park Capital Improvement Contact "type Improvement Useful Lire 20 Category Park improvements Priority I Stains Active 2011 2012 2013 2014 2015 Tota �vnauucuonnnspectio z,zuu 2,200 Total 2,200 2,200 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 2,200 2,200 Total 2,200 2,200 Project# P -11 -08 Project Name Badger Park -Warming House Rehab Fond # 402 Total Project Cost: $5,000 Justification Department 402 - PaL Capital lmprovemen Co Type Improvement Useftd Life 10 yes Category Park improvements Priority I Stadrs Active Expenditures 2011 2012 2013 2014 2015 Total Construction/Inspection 5,000 5,000 Total 5,000 5,000 Funding Sources 2011 201 2013 2014 2015 Total 402 - Park Improvements 5,000 5,000 Total 5,000 5,000 Page 3 Tuecrtay, December 28, 2070 Project # P -11 -11 Project Name Trail Connection to LRT Fund # 402 Total 30,000 30,000 Department 402 - Park Capital Improvement Contact Administrator "type improvement Userul Life 50 yrs Category Trails Priority I Status Active project connects the tonka bay mall to the LRT trail to the north along county road 19. The project is approximately 400 feet and needs coordination with :a Bay and Hennepin County. The funds would come from a x',15,000 grant and matching dollars from the Park Fund. If the grant is not received, the project )e dropped. Justificatio _ t- leveral requests have been made to exntend an off road trail or walway that connects die LRT to the mall aaca along county road 19. There is an adequate on street boulder for bikes, however, pedestrians may not feel completely safe walking on the road. Expenditures 2011 2012 2013 2014 2015 Total trail improvements 30,000 30,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 30,000 30,000 Total 30,000 30,000 Total Project Cost: $30,000 Project # P -12 -03 Project Name Badger Park - Install Rustic Trail Fund # 402 Install a "rustic" trail aroura Justification Total Project Cost: $7,500 ;er Park - rustic means woodchi Department 402 - Park Capital Improvement Contact Type Improvement Useful Life 20 Category Park improvements Priority 2 Status Active low maintenance Expenditures 2011 2012 2013 2014 2015 Total Construction /Inspection 7,500 7,500 Total 7,500 7,500 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 7,500 7,500 Total 7,500 7,500 Page 4 Tuesday, December 28, 2010 Project # P -12 -06 Project name Silverwood Park- Resurface 1/2 court Fund# 402 Total Project Cost: $2,000 Justification Department 402 - Park Capital Improvemen Contact 402 - Park Capital Improvemen _... 'type Improvement Useful Life Improvement Category Park improvements Priority 2 Status Active Expenditure 2011 2012 2013 2014 2015 Total Construction /Inspection 2,000 2,000 Total 2,000 2,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 2,000 2,000 Total 2,000 2,000 Project# P -12 -07 Project name Manor Park -Resurface Tennis Courts Fund # 402 Total Project Cost': $12,000 Manor Park tennis court Justification Department 402 - Park Capital Improvemen Contact Unassigned Type Improvement Useful Life 5 yrs Category Park improvements Priority 2 Status Active Prior Expenditures 2011 2012 2013 2014 2015 Total 6,000 Resurfacing tennis court 6,000 6,000 Total Total 6,000 6,000 Prior Funding Sources 2011 2012 2013 2014 2015 Total 6,000 402 - Park Improvements 6,000 6,000 Total Total 6,000 6,000 Page Tuesday. December 28, 2010 Project P -12 -08 Project Name Cathcart Park- Resurface tennis Courts Fund t# 402 'total Project Cost: $6,000 t is proposed that the Cathcart Park tennis court be resurfaced. Justification Department Contact I ype Useful Lire Category Priority Status 402 - Park Capital Improvemen Engineer Improvement three years Park improvements 2 Active Expenditures 2011 2012 2013 2014 2015 Total Resurfacing tennis court 6,000 6,000 Total 6,000 6,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 6,000 6,000 Total 6,000 6,000 Project a P -12 -11 Project Name All Parks - Tot Lot Equipment Fund 6 402 Total Project Cost: $12,000 'rovide tot items in parks where feasible Justification Department 402 - Park Capital lmprovemen Contact Type Equipment Useful Life 15 yrs Category Park improvements Priority 2 Status Active Expenditures 2011 2012 2013 2014 2015 Total EquipNehicles /Furnishings 12,000 12,000 Total 12,000 12,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 12,000 12,000 Total 12,000 12,000 Page 6 Tuesday; December 2$ 2010 Project P- 13- 01.... Department 402 - Park Capital lmprovemen '.. Contact Project Name Silverwood Park - Equipment "Fype Equipment Fund # 402 Useful File 15 yrs Category Park improvements Priority 3 d Total Project Cost: $60,000 Status Active Replace metal slide on the hill and landscape with stairs or some similar feature to prevent hillside errosion next to slide Justification Current Slide may resent liability from burns y p y ms or other hazard Expenditures 2011 2012 2013 2014 2015 Total EquipNehicles /Furnishings 60,000 60,000 Total 60,000 60,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 60,000 60,000 Total 60,000 60,000 Project P-13-02 Project Name Badger Tennis Court Resurfacing Fund # 402 Description Justification 'fond Project Cost: $8,000 Department 402 - Park Capital Improvement Contact Public Works Director Type Improvement Useful Life three years Category Park improvements Priority 3 Status Active Expenditures 2011 2012 2013 2014 2015 Total Maintenance 8,000 8,000 Total 8,000 8,000 :t1lOAN;Ma Sources 2011 2012 2013 2014 2015 Total Total 8,000 8,000 Page 7 Tuesday, December 28, 2010 Project P -14 -02 Department 402 - Park Capital huprovemen Contact P roject Name Skate Park -Rehab 'Type Improvement Fund A 402 Useful Life 15 yrs Category Park improvements 1 Priority 4 Description Total Project Cost: $50,000 P Status Active `Update skate park ramps and equipment Justification Skate park equipment is past its useful life and needs updating for safety and variety. Expenditures 2011 2012 2013 2014 2015 Total Construction /Inspection 50,000 50,000 Total 50,000 50,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements 50,000 50,000 Total 50,000 50,000 Project a P -15 -03 Project Nana Manor Tennis Court Fund N 402 Description 3econstruet t tennis court at Manor park and Justification 'Total Project Cost: $100,000 from one court to two Department 402 - Park Capital Improvemen Contact Type Improvement Useful Life 25 Category Park improvements Priority 5 Status Active Expenditures 2011 2012 2013 2014 2015 Total Construction /Inspection 100,000 100,000 Total 100,000 100,000 Funding Sources 2011 2012 2013 2014 2015 Total 402 - Park Improvements _ _ 100,000 100,000 Total 100,000 100,000 Page 8 Tuesday, December 28, 2010 P roject P -15 -04 Department 402 - Park Capital lmprovemen Contact Project Name Cathcart Tennis Court Overlay Type Improvement Fund 0 402 Useful Life three years Category Park improvements Priority 5 Descripti J 'Total Project Cost: $12,000 Status Active Justification Expenditures 2011 2012 2013 2014 2015 Total Future Maintenance 6,000 6,000 6,000 Total 6,000 6,000 'total Funding Sources 2011 2012 2013 2014 2015 Total Future 402 - Park Improvements 6,000 6,000 [ 6,000 Total 6,000 6,000 Total Page 9 Tuesday, December 28, 2010 N 0 N C O O > O 'v N E u Q N a c u v O Y v x U V Q M d' O I, Ln Ln Q O t4 N K w E m O U = m 0 L O LL. L Q) 0 m m U v 9 m o w O N O a m O Q O L d C L CL Q rn N O N m O N E Q O > CL m Q N m � Q N . Q Q Q) @ L d � D E m m O z - a -0 to Q 0 E E N E N V c E M C Q w V i Q Check back later for the May 10 Park Commission Meeting Agenda