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061212 Park Mtg. Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JUNE 12, 2012 APPROXIMATELY 7:30 P.M. OR IMMEDIATELY AFTER PARK TOURS AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call B. Review Agenda Quinlan(April) Edmondson(June) Swaggert(October) Kj olhaug(May) Hartmann(September) Gordon(August) Mangold(July) 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 8, 2012 (Att.42A) 3. MATTERS FROM THE FLOOR 4. REVIEW / DISCUSS PARK TOURS 5. PRIMARY ELECTION AUGUST 14 - DETERMINE DATE FOR PARK MEETING - (Att. - #5) 6. EAGLE SCOUT PROJECT FOR SCOUT KIRCHER - (Att. - #6) 7. FINANCIAL UPDATE ON CIP AND OPERATING BUDGET - (Att. - #7) 8. DISCUSS MANOR PARK TENNIS COURT NEIGHBORHOOD MEETING AND DETERMINE STATUS OF COURTS - (Att. - #8) 9. MESSAGE BOARDS - (Att. - #9) 10. NEW BUSINESS 11. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff a. Trails Update - Planning Director, Brad Nielsen C. Work Program Update 12. ADJOURN Liaison for City Council Meetin,- on June 25 - Kiolhau CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MAY 8, 2012 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:45 p.m. A. Roll Call Present: Chair Quinlan; Commis Mangold; City Council Administrator Brown . Absent: Commissioners B. Review Agenda Gordon moved to approve the agenda carried 5 -0. 2. APPROVAL OF MINUTES 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:30 P.M. or immediately following Park Tours n, Gordon and City the motion. Motion A. Park Commission Meeting Minutes of April 10, 2012 Commissioner Mangold moved to approve the minutes of the April 10, 2012 meeting as written. Kjolhaug seconded the motion. Motion carried 5 -0. 3. MATTERS There 4. DISCUSS LIST OF POTENTIAL SCOUTING PROJECTS — (This item was discussed after Item #5) Quinlan stated the overall goal specifically dealing with the scouts is to come up with a list of projects that we can refer to and present to those who come in to volunteer their services. He opened up the floor for discussion of potential projects in addition to those raised by Brown. He stated he would also like to coordinate gardening projects, washout on ball fields, concrete pads under picnic tables, for a start. He stated staff has also come up with a walking path extension around Badger Park and buckthorn removal at any and all parks, or vegetation control to be more general. #Za PARK COMMISSION MINUTES TUESDAY, MAY 8, 2012 PAGE 2 OF 7 Mangold didn't think the vegetation removal was something the scouts seem interested in doing. Gordon stated it would have to be something that included something more lasting such as constructing a bench or a rain garden. Woodruff stated there is a need for a rain garden at the city - owned house next door to city hall. He stated that would be a good, long- lasting project. Kjolhaug stated there is a lot of runoff from the parking lot into the pond at Manor Park where they may be an opportunity for a rain garden construction. Brown stated there may be a fixture need for a full time ga Woodruff stated that would be a good opportunity for an effective and good experience for an intern. Mangold was maintenance schedule for the landscaping. Woodruff sugges for the city gardens. Quinlan stated there are a lot of lands maintained by volunteers. Gordon suggested having Eagle Scouts working on paint]i with the city would be whether they should be doing ty, stated it is important it be a project that the scout can look Quinlan suggested staff put together this list of identify what would be involved, when the wor these projects. Brown stated it would be very wi provided at the next meeting. Woodruff also sto park tours. Woodruff suggested considering the as a possible project. Brown stated there is a nee program. There is also a need for a place to post signage for park identifiers. ner for landscaping maintenance. rrn He stated it would be cost ncerned if there is any kind of a a maintenance plan be developed ed spots around the city that are jeets. Quinlan stated the concern tv maintenance projects. Brown say they did that. iscussions that can be added to. It could also should be done, and any other constraints on - thwhile for all involved. He agreed it would be -1d it could be added to following next month's oat landing at Christmas Lake also be discussed for securing a few items for the boat inspection ,igna e. Quinlan also suggested carved wooden Quinlan asked the Commission for an idea for a project for Kircher. Gordon stated Kircher indicated an interested in the concrete slab construction. Quinlan agreed as well as finding out more about the library project. He asked where the concrete slab would go. Brown stated it would be where the tables are on grass areas. He stated there is an area between the two parking lots at Freeman inhere the carved bear is located. He stated he could talk with the Park Lead to find out where tables are generally located. Woodruff stated there is a table next to the football field that would be an ideal location as well. He stated he would like to see some scouts construct a rain garden. Kjolhaug stated it is a good idea to have a list of possible projects and needs. Commissioners discussed vegetation control and the ongoing need. Many agreed it was not a scout project. Quinlan stated the rain garden could be an option for another scout. He asked if there is any further information on what the other scout will be doing. Woodruff stated the City Council approved the trail construction project. PARK COMMISSION MINUTES TUESDAY, MAY 8, 2012 PAGE 3 OF 7 5. SCOUTS STEVE KIRCHER AND RYAN NEBEKER — EAGLE SCOUT PROJECTS (This item was discussed after Item #3) Scout Steve Kircher was present to discuss possible scouting projects. He noted he would have 5 -10 scouts available to help out. Chair Quinlan discussed a number of projects that are available for scouts such as trail projects and vegetation control. Kircher discussed the number of scouts available to help out and the time frame that work would need to be completed (his 18 birthday in October). Quinlan asked if there was a preference for parks. Kircher stated he would prefer Cathcart or Freeman, but it would not matter as he wants to make a lasting impact on the community. Quinlan opened the topic up for discussion. Hartmann asked Kircher if he had a preference for construct as he has done so at other locations. Quinlan asked if there were any projects at Freeman that come there are a number of items that come to mind. He stated ,there Station that would need a defined border. There is also a walkwa be redone and the retaining walls need to be rebuilt. Mangold st he would be able to mind. Brown stated he believed iin garden in the area of Eddy , een the ball fields that needs to ;d enhancing the shelter area in would be another suggestion. the picnic tables. He stated some manner. Hartmann stated some more seating near the 'tot 10 Brown stated someone also mentioned putting concrete pads arout building pads around the ADA accessible tables is also an item of need. Quinlan noted the residents stated that wouldn't be a hi ideally suited for scout troc long time. Kircher asked if would. Quinlan stated the involved with the trail const scout project. He was mos° of building a little library b information. , Quinlan state evening and will let Kircher will also need to.be,:discusse Woodruff stated the next m staff on the proposed proje Park Commission could for approval. I Manor Park have 'suggested a trail that would loop the park. He for all the parks that have ball fields. He stated those projects are e stated that once the project is completed, it will be enjoyed for a ould be an opportunity for Freeman Park as well. Quinlan stated it auld be responsible for tree removal. He discussed what would be . Kircher stated he was concerned about it not being a totally Eagle 3ted in the picnic table pad project. Kircher discussed the possibility ainlan asked for more details. Kircher stated he would find more Park Commission would be discussing a variety of projects this what their decision is for a project. He stated ongoing maintenance - ,ing is June 12, so there will need to be a discussion between Kircher and which would be brought back to the next Park meeting. He stated the a committee to be authorized to bring the project to the City Council for The Park Commission agreed that they would come up with a project for Kircher. PARK COMMISSION MINUTES TUESDAY, MAY 8, 2012 PAGE 4 OF 7 6. REVIEW/DISCUSS PARK TOURS Quinlan noted four parks were visited this evening. Brown noted the trail leading to the tennis courts at Badger needs to be overlaid or seal coated and fencing around tennis courts. Freeman: rain garden and maintenance issues there, shelter and paint issues, different color rain gutter on Eddy Station, who is maintaining Girbaldi Plaza, walkway between ball fields and washout problem. Cathcart: verification of property boundary and usable space. All parks: trails throughout all the parks need to be inventoried. Crescent Beach: parking boundaries need to be reestablished. Quinlan stated behind the shelter at Badger is an electrical conduit, and he asked if it is a safety hazard. Brown agreed that it is a hazard. He understood that it was going to be removed, and he will look into having it removed tomorrow. Woodruff stated the Commission discussed relocating the hocke stated that should be discussed this month. We were going to di associated with Freeman Park. He noted there is difficult puttin g underground utilities and drainage problems. We talked about w Freeman given the issues, keep it where it is, or eliminate the rin k discussion about just having free skating which is at Freeman no about placing the free skating on one of the ball field infield area s Freeman should also be considered. rink to scuss engineering issues a rink over land with hether we want the rink at entirely. He stated there was w. There was also suggestion . He stated the passive spaces at Mangold stated with aesthetics in mind, will any of the hockey rinks be permanent. Hartmann noted free skating would be more flexible without apermanent structure. Mangold asked if the rink could be placed on the parking lot. Brown stated it would be a possibility. Hartmann asked what the costs would be and stated her neighbor has done something similar every year. Quinlan stated it appears that we do not want to lose the rink, but we don't have any hard data to that effect. We need to decide how many rinks we want in the city. Brown stated the two rinks are very heavily used, and it would be a serious discussion if we take one out. He asked the Commission to determine what they are trying to achieve by moving the rink from one park to the other as there are costs associated with such an undertaking. Quinlan stated we would also need to determine what to do with the structure out here; does it need a warming house. He stated he would prefer the hockey rink remain where it is. Gordon stated we have Tonka Bay's rink right down the street. Commissioners discussed moving the rink to Freeman. Kjolhaug noted the majority of the users drive to the rink. He also suggested a cooperative agreement with Tonka Bay to maintain their rink. Woodruff stated it had appeared that a rink is needed. He stated there needs to be a plan for Badger. Quinlan stated we have agreed we do not want to lose any ice in the city. The options are to keep the rink at Badger or move it to Freeman. It needs to be determined if a rink can be constructed in the parking lot in the winter and use it for parking the rest of the time. Brown stated staff can come back with costs and feasibility of a rink. The other issue of green space is to determine the overall use of the park. Hartmann stated the issue is what the residents want. Mangold stated the bigger issue is what would they want long term. PARK COMMISSION MINUTES TUESDAY, MAY 8, 2012 PAGE 5 OF 7 Hartmann asked why the rink can't be paved and hoops added for multi uses. Quinlan asked if that would be an issue with drainage. Brown stated it might be possible without watershed involvement. Woodruff stated he believed it works best by coming up with a plan and having an open house to invite residents to come in and give their input. He didn't believe a survey would gather the same input. In response to a question from Gordon, Brown stated there may or may not be good buy -in on the TKDA park plan. Quinlan stated there are realistic concerns given the limited funding available. Quinlan asked for input on where the hockey rink should be located. Kjolhaug stated there isn't comfort with the TKDA plan, and we need professional help when we decide what should go in Badger Park. He stated he didn't want to lose the ice at Badger, something should be done at Freeman, and we need to talk to Tonka Bay about cooperation. Gordon stated she thinks she sees the rink at Freeman since Tonka Bay has a rink down the restful area at Badger. She agreed the park should be repurposed in stages wt. economical. Hartmann stated she did not want to lose ice. She believed there concerned citizens if the ice is moved from the hockey isn't a ild be more many uld be better at Freeman. He didn't believe there needs to be an elaborate structure given the proximity to the Southshore Center. Hartmann asked for a cost breakdown to move the rink and lights from Badger to Freeman. Mangold stated if hockey stays here, there would need to be a shelter upgrade. Quinlan stated it is unanimous that we do not want to lose ice. If a rink is possible on the parking lot, that should also be an option. That would also free up more open space at Badger. He asked staff to provide estimates of. demolition of the rink at Badger, construct temporary rink at Fre also be determined if slab off the parking 1( meeting. Kjolhaug stated t entry door to the 7. FREEMAN P Quinlan reviewed a $3,000 rather than 1 always been from a arking lot if engineering is possible. Hartmann asked if it could )e added. Quinlan stated if that is not possible, there could be a Brown stated information will be brought back to the next some setting on the north and south slabs at Eddy Station. He stated the ig House at Badger needs to have the gravel revitalized. DY STATION BATHROOM LOCKS for electronic door locks at Freeman Park Eddy Station closer to quoted $2,255.72. He also mentioned that one of his concerns has Joint is what happens if we end up providing shelter for someone a.m. Woodruff asked if the locks at Manor which are similar are working out fine. Brown stated they are working out. Quinlan stated he sees nothing wrong with the locks as proposed especially if it would reduce the likelihood of an unpleasant situation. Brown noted the problem was an ongoing situation and continues to be one. Quinlan asked the Commissioners if they had opposition to the locks. Mangold stated he was concerned about the ongoing issue. He didn't think this would solve the concern if it is the same person all the time. Woodruff stated this would reduce the opportunity for vandalism which has been a PARK COMMISSION MINUTES TUESDAY, MAY 8, 2012 PAGE 6 OF 7 problem in the past. Brown stated this is why the camera system was installed. We would adjust the times when the restrooms start locking. He discussed the importance of providing a safe environment. Commissioner Gordon recommended approval of the purchase of the locks for Eddy Station, and Commissioner Mangold second the motion. Motion carried 5 -0. 8. NEW BUSINESS Quinlan stated Commissioner Swaggert organized a meeting at Manor Park to gather input on the versa court variety of tennis court design. The bottom line is the residents did not have a preference one way or the other. There was an interest from the residents to be informed when the Commission will be visiting Manor Park in June. He also noted one of the residents offered suggestions on how the willow tree could be saved and was told we could discuss that during the park tour in June. Hartmann stated a resident was also concerned about how the soccer balls are traveling into the street due to poor net placement. Brown stated that has been passed on to the proper organization, and he will follow through. 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Woodruff reviewed the Council activity from the April 23 meeting. The trail on the outside of the pond and creek was approved. The deer management program will continue this year. B. Staff No report. rt due for more of a balance sheet at the next meeting to see where we are. D. Work Program Uudate Quinlan stated we still have to make a decision on the tennis court surfacing for Manor Park at the June meeting. 10. ADJOURN Hartmann moved, Kjolhaug seconded, to adjourn the Park Commission Meeting of May 8, 2012, at 9:55 p.m. Motion carried. RESPECTFULLY SUBMITTED, PARK COMMISSION MINUTES TUESDAY, MAY 8, 2012 PAGE 7 OF 7 Clare T. Link Recorder CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: May 30, 2012 Re: Need to Determine Date for August 14 Park Commission Meeting The Park Commission meeting on August 14 falls on Primary Election Day. Because of this, the Park Commission will need to determine a different date for their August meeting. The following dates that will not work to hold a meeting are: Monday, August 13 and 27 - City Council meetings; the Planning Commission meets Tuesday, August 7 and 21. The fourth Tuesday of the month (which is when the Park Commission would hold a second meeting if necessary) is August 28. There are no meetings scheduled for that evening. Please advise staff if the Park Commission would like to hold their meeting on August 28 or if another date has been chosen. #s CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Rec. Coord. /Administrative Assistant Date: June 7, 2012 Re: Determine Eagle Scout Project for Scout Steve Kircher At the Park Commission meeting on May 8 the Park Commission reviewed and discussed possible scouting projects for Eagle Scout candidate Steven Kircher. Staff has attached a spreadsheet of the various projects that were suggested at the meeting. Scout Steve Kircher mentioned that he would be interested in a project at either Cathcart or Freeman Park. He is looking for a project that could be completed by October, but would prefer to work on a project as soon as possible. Attached is Scout Steve Kircher's Eagle Scout Project application. After review and discussion of the various projects, the Park Commission will need to propose an Eagle Scout project for Scout Kricher to complete. #6 Eagle Scout Projects Project Date Assigned Scout Name Contact Completed Rain Garden at City Owned House Rain GardenSensory and pad at Manor Park Fire Hydrants - Refurbish /Paint Retaining Wall at Badger Park rebuilt Message Boards for Parks /Shelters - for Freeman (2), Cathcart, Silverwood, Badger and Skate Park Defined Border for rain garden at Eddy Station at Freeman Park Redo Freeman Park walkway between ball fields 4 and 5 Retaining Wall needs to be rebuilt at Freeman between ballfields 4 & 5 Trail that loops Manor Park Concrete pads around picnic tables Freeman Park seating area near tot lot Coordinating Garden projects Walking path extension around Badger Park Buckthorn Project at a park City of Shorewood Eagle Scout Project Application Form Date of Application: Scout's Name and Contact Information: • Name: 5 k- ;r-Gk.O-r • Address: - a'74-15 N1afle. 9,44, L-41\ + 5j PM WOA N"4 5S331- • Phone: 14 o q,5,3 - -4-7b- 16R4 • Email: ;tG ((d)ym6,;14om • Adult Supervisor /Troop Leader: PA\A 'fha-\PSov\ (PrFm Lry 0 04neI} • Supervisor phone and email: Oa- W --g67r OADOf'6 ^16,1e) 1•Coror Scout Troop #: Project Title: Scout's Goal: f� , 5 C-O J -- F C6 j c&� Project Location and Description:��� Project Timeline: S'i'ng 4 ovjkov Kjsc -F be-- CoAnPlekA @(`EaC 4-0 S d - ovk`5 tlbk - - 6�C (cp /,3 f 1a� and wo,�� Pt's Gam' i.vo(k qs Soon it s Nq a.k,Ve-, I Number of Scouts involved in project: "6 S -10 vars ef Ose-0 ko.CS tee, nk Ja, A AA - 6co Additional Assistance or Materials Needed: 9 ae';NNo,tv� - or\ P ( A - Anticipated Costs or "In Kind" contributions: City of Shorewood, 5755 Country Club Road, Shorewood, MN 55331 Phone: 952- 960 -7900 /Fax: 952 - 474 -0128 CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: June 7, 2012 Re: Agenda Item 7 — Financial Update At the May park commission meeting, it was suggested that the park capital improvement report be provided to the Park Commission. Attached is the report through the end of May. ➢ Capital Improvement as of the end of May - $7, 971.30 for the picnic tables. ➢ The cost of the resurfacing of the tennis courts for Cathcart and Silverwood is not on the report yet. If you have any questions please feel free to contact Finance Director, Bruce DeJong. 6 -07 -2012 09:47 AM CITY OE SHOREWOOD PAGE: 1 0.00 EXPENDITURES REPORT (UNAtJ0ITED) PART -TIME 0100 AS OF: MAY 11ST, 7012 0.00 402 -Park Capital Improvements ?TCA CONTRIB - CITY SHARE 0.00 402- 46000 -131 Park Capital Improvement 0.00 402 -48000 -151 41.67% OF YEAR COMP, 0.00 CURRENT CURRENT YEAR TO DATE 1 � OF BUDGET ❑FPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE P SERVICES 0.00 402 - 48000 -201 FULL -TIME REGULAR 0.00 402 - 48000 -103 PART -TIME 0100 402- 48000 -121 PERA CONTRIB - CITY SHARE 0.00 402- 48000 -1.22 ?TCA CONTRIB - CITY SHARE 0.00 402- 46000 -131 EMPLOYEE INSURANCE - CITY 0.00 402 -48000 -151 WORKERS COMPENSATION 0.00 TOTAL PERSONAL SERVICES 0.00 MATERIALS & SUPPLIE 402 -48000 -245 GENERAL SUPPLIES 0.00 402- 48000 -254 MISC PURCHASES 0.00 402- 48000 -255 CANDY /FOOD PURCHASES 0.00 402 - 48000 -256 BEVERAGE PURCHASES 0.00 TOTAL MATERIALS & SUPPLIES 0.00 SUPPORT SERVI /CHA 0.00 402 - 48000 -302 CONSULTING FEES G.GG 402 - 48000 -303 ENGINEERING FEES Q.00 402- 48000 -304 LEGAL FEES 0.00 402 - 48000 -311 ENGINEERING - STAFF 0 -00 402- 48000 -313 ENGINEERING - DESIGN STAGE 0.00 402 -48000 -315 ENGINEERING - CONSTRUCTION 0.00 402 -48000 -351 PRINTING AND PUBLISHING 0.00 402- 48000 -400 CONTRACTUAL SERVICES 0.00 402- 48000 -431 CASH SHORT 0 -oa 402 - 48000 -440 MISC SERVICES 0 -00 402- 40000 -450 BANK SERVICE CHARGES 0.0 TOTAL SUPPORT SERVICES /CHARGES 0.00 CAPITAL OUTLA 0100 402 -48000 -511 LAND IMPROVEMENTS 0.00 402 - 48000 -520 BUILDINGS & STRUCTURES 0.00 402 - 48000 -540 MACiiINERY & EQUIPMENT 0.00 402 -48000 -580 OTHER IMPROVEMENTS 96,700.00 TOTAL CAPITAL OUTLAY 96,700.00 EDA DEBT SERVICE 0.00 0.00 402- 49000 -611 BOND INTEREST 0.00 TOTAL EDA DEBT SERVICES 0.00 TRANSFERS 0.00 402 -48000 -710 RESIDUAL EQUITY TRANSFERS 0.00 402- 48000 -720 OPERATING TRANSFERS 0.00 TOTAL TRANSFERS 0.00 G_00 0.00 0.00 0.00 0.00 0.00 0 -0 0 0.00 0.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0-00 0.00 0.00 0.00 0.00 0.00 Q.00 0.00 0.00 0.00 0.00 0.00 0.00 0 -00 0.00 0,00 0.00 0.0 0.00 0.00 0 -00 0.00 0.00 0.00 a,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0100 0.00 0.00 0.0 0.00 0 .00 0.00 0.00 0100 0.00 0.00 0.00 0 -00 0.00 0.00 0.00 0.00 o.GO O.GO 0.00 0.00 0.00 0100 0.00 0100 0.00 0.00 0.00 0.00 0.00 0.00 o.GQ 0 -00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 -00 0.0 0.00 O.OQ O.GO G.oG 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.a0 0100 0 -00 0.00 0.00 0.00 7,917.30 8.19 86, 782.70 0.00 7,917.30 8119 86,782.70 0.00 0 0.00 _ 0.0 0.00 0.00 0.00 0.00 TOTAL Park Capital Improvement 96,700.00 0.00 7,91.7.30 8.19 88,782.70 6 -07 -2012 09:45 AM CITY OF SHOREWOCD PAGE: 23 EXPENDITURES REPORT (UNAUDITED) 101- 45300 -101 FULL -TIME REGULAR 49,235.00 1,760.20 AS OF: MAY 31ST, 2012 26.85 36,014 -03 101 - General Fund 10,000 -00 25,62 1,395.25 Recreation 8,604.85 41.673 OF YEAR COMP. 129.47 CURRENT CURRENT YEAR TO DATE % OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE PERSONAL SERVICE 101- 45300 -101 FULL -TIME REGULAR 49,235.00 1,760.20 13,220.97 26.85 36,014 -03 101 -45300 -103 PART -TIME 10,000 -00 25,62 1,395.25 13.95 8,604.85 1.01 - 45300 -121 PERA CONTRIB -CITY STARE 3,570.00 129.47 1,059.66 29.68 2,510 -34 101- 45300 -122 FICA CONTRIE- CITY SHARE 4,531.00 136.62 1,059.02 23.37 3,471.98 101 -45300 -131 EMPLOYEE INSURANCE -CITY SH 1,020.00 0.00 409.00 40.10 611.0 TOTAL PERSONAL SERVICES 68,356.00 2,051.91 17,143.80 25.08 51,212.20 MATERIALS & SUPPLIE 101-45300 -245 GENERAL SUPPLIES 1,500.00 400.00 400.00 26.67 I,100.00 102 -45306 -246 PROGRAM EXPENtSE 0.00 0.00 363.81 0.00 ( 363.8 TOTAL MATERIALS & SUPPLIES 1,500.00 400.00 763.81 50.92 7.'.6.19 SUPPORT SERVICES /CHARGE 1.01 -45300 -302 CONSULTING FEES 0.00 0 -00 0.00 0.00 0.00 101 - 45300 -321 COMMUNICATIONS- TELEPHONE 1,900.00 0.00 436.80 22.99 1,463 -20 101- 45300 -331 TRAVEL, CONFERNECE & SCHOO 1,509.00 0 -00 59.00 3.93 1,441.00 161- 45300 -351 PRINTING AND PUBLISHING 1,fl00.00 0.00 904.52 90145 95.48 101 -45300 -400 CONTRACTUAL SERVICES 29,500.00 5,000.00 5,440.00 16.44 24,060.00 101- 45300 -433 DUES AND SUBSCRIPTIONS 250.00 0.00 0.00 6.00 250.00 101- 45300 -441 ARCTIC FEVER 0.00 0.00 1,939.66 0.00 ( 1,939.66 "01- 45300 -442 SNOW PRINCESS TEA PARTY 0.0 0.00 935.27 0.00 ( 935.2 TOTAL SUPPORT SERVICES /CHARGES 34,150.00 5,000.00 9,715 -25 28.45 24,434.75 TRANSFERS 101- 45300 -720 OPERATING TRANSFERS 42,000.00 0.00 0.00 0.00 42,000 -00 TOTAL TRANSFERS 42,000.00 0100 6.00 0.00 42,000.00 TOTAL Recreat Won 146,006.00 7,451.91 27,622.86 18.92 118,383.14 CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall ( To: Park Commission From: Twila Grout — Rec. Coord. /Administrative Assistant Date: May 2, 2012 Re: Manor Park Tennis Court Neighborhood Meeting and Determine Status of Court The Park Commission has been discussing and reviewing options for Manor Park tennis court. The options that the Park Commission has discussed at prior park meetings are: 1) Resurface the court 2) Remove the asphalt base and approximately 1" of existing class 5 rock. 3) Install a "Versa- Court." Park Commissioner Nick Swaggert held a neighborhood meeting regarding the tennis courts at Manor Park on May 1. Attached are the notes from the meeting from Nick for the Park Commission to review and discuss further at the park meeting. On Tuesday the Park Commission will be touring Manor Park and will be able to assess the tennis court. After touring the park and discussing the options available for the tennis court, the Park Commission will need to determine what option they would like to take. After further review and discussion please advise how you would like staff to proceed regarding the tennis court at Manor Park. 0 Twila Grout From: Nick Swaggert [nicholas.swaggert @gmail.com] Sent: Wednesday, May 02, 2012 8:06 AM To: Brad Nielsen Cc: Bob Edmondson (Daddyo3339 @gmail.com); Dick Woodruff Contact; Justin Mangold (justin @stonescapesdesign,com); lynda @gohartmerch.com; mkjol @kjolhaugenv.com; Steve Quinlan (smg1000 @yahoo.com); Susan Gordon (sueg620 @gmail.com); Twila Grout; Larry Brown; Jean Panchyshyn Subject: Notes from Manor Park Tennis Court 511112 Meeting Team, The notes from the community meeting held on 511112 at Manor Park Meeting convened: 7:03pm Meeting adjourned: 7:43pm Attendees: Nick Swaggert-Park Commission Lynda Hartman -Park Commission Bill and Judy Golf- Residents since 1978 Lowell Frost- Resident since 1953 Charles Babcock - Resident since 1975 Tom Beaumont- Resident since 2007 Ray Hack - Resident since 2005 Usage: There was some question on overall usage and they wanted to know if we kept any metrics. I responded that they were probably in the best position to judge usage as most of them lived across the street. Overall, they agreed, usage was fairly low, a few times a week. They attributed this to either an aging population or a court that isn't very good. Base: There were many questions as to what would happen to the base underneath the court as the versa court will still heave along with the black top or concrete. Multi -use: There was a general consensus that the court should be multi -use to try and get more activity. An added basketball court was recommended. Other Manor Issues: Removal of the Willow: The residents were not too happy about removing the big Willow from their park, Lowell in particular. Dredging the pond: There was some sentiment (ha, pun intended) that the pond needed to be dredged. Torn mentioned that some years back he brought it to the park commission's attention that the lily pads were overtaking the pond. Otherwise I was pleased with the turnout considering it was supposed to rain. The new shelter was a great venue to chat with the residents and they were very happy to have someone to listen to their grievances. Overall my assessment is that these particular residents do not play tennis and are more concerned with price than with playability. Aesthetics was not a major issue. I'm off to Missouri on Friday so I'll see you all at the September meeting! CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Brad Nielsen — Planning Director Date: June 7, 2012 Re: Agenda Item 9 — Message Boards The work program calls for message boards to be installed at Cathcart, South Shore Community Park and two at Freeman Park. Staff has been researching message boards to be installed at the parks so that visitors can view upcoming events that will be happening within the parks and city and when the shelters are reserved. Public Works has asked that we not purchase the brand of message board that is installed at Manor Park as the board is not stable and has warped. The Park Commission can view the board at the tour next Tuesday. We will also be touring Christmas Lake Access and there is a message board at this location that is made of treated wood. The design could be modified to include plexi -glass doors. This type of message board is extremely sturdy and may be a good Eagle Scout project that can be installed at the various parks. The Park Commission will need to determine what direction they would like to take with the message boards. After review please advise staff how to proceed.