Loading...
071012 Park Mtg. Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JULY 10, 2012 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call B. Review Agenda Quinlan(April) Edmondson(June) Swaggert(October) Kj olhaug(May) Hartmann(September) Gordon(August) Mangold(July) 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 12, 2012 - (Att. - 42A) 3. MATTERS FROM THE FLOOR 4. FINANCIAL /BUDGET REPORT - (Att.- 44)(Finance Director, Bruce DeJong) 5. REVIEW COSTS AND FEASIBILITY OF MOVING HOCKEY RINK /LIGHTS FROM BADGER PARK TO FREEMAN PARK - (Att. - 45) 6. REVIEW LONG RANGE PARK PLAN - CIP - (Att. - 46) 7. MANOR TENNIS COURT - (Att. - 47) 8. ADOPT -A- GARDEN PROGRAM UPDATE - (Att. -8) 9. NEW BUSINESS 10. STAFF AND LIAISON REPORTS /UPDATES (Staff reports and updates are not meant for discussion Discussion items will be listed as part of new or old business.) A. City Council B. Staff • Update on Steve Kircher Eagle Scout Project • Great River Greening Buckthorn Removal At Freeman Park • Resurfacing Tennis Courts at Cathcart and Silverwood Parks • Update on Tree at Manor Park C. Work Program Update 11. ADJOURN Liaison for City Council Meeting on July 23 - Man ,-old CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JUNE 12, 2012 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 8:01 p.m. A. Roll Call Present: Absent: Chair Quinlan; Commissioners and Mangold; City Council Liai Commissioner Swaggert B. Review Agenda Edmondson moved to approve the agenda as seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 8 2012 Commissioner Gordon moved to approve the minutes of the M Hartmann seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR There were none. 6. EAGLE SCOUT PROJECT FOR SCOUT KIRCHER 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. olhaug, Hartmann, Gordon City Planner Nielsen Item 6 after Item 3. Mangold 8, 2012 meeting as written. Park Commissioners revisited opportunities for various park projects for Scout Kircher who was present at the meeting. Quinlan suggested the possibility of having message board constructed or a rain garden next to City Hall. Woodruff stated the rain garden had been suggested a couple years ago as part of storm water management. He noted the City Engineer has additional information on the construction. Quinlan suggested other projects including the construction of a retaining wall at Badger Park. Nielsen stated the retaining wall is also on the list for Freeman Park. Quinlan stated also suggested are walking paths and a book exchange structure,. He asked Kircher if any of the projects suggested interested him. Mrs. Kircher asked for more elaboration on working on the garden at Freeman Park. Quinlan stated borders would be more defined. Nielsen believed edging would be constructed of rock or brick, for example. The audience member asked who would purchase the material. Nielsen stated sometimes the scouts fundraise for the materials; in other instances, the City pays for the materials. Edmondson stated the preference is to have the scouts raise the money. Kircher stated he would be in favor of the rain garden construction. He didn't know if the border construction would be enough of a challenge. Quinlan asked Kircher what he thought about constructing a message board. Kircher stated garden materials could also be planted around them. Mrs. Kircher stated the book exchange could also be #ZA PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2012 PAGE 2 OF 5 incorporated into the message board. Kircher suggested a message board be constructed for Freeman Park that would incorporate garden materials and the book exchange. Hartmann was concerned about how the garden would be tended after it is has been planted. Nielsen stated the volunteers for the garden maintenance are very popular. He stated a volunteer has come forward to plant flowers around City Hall. Gordon stated it is hard to find volunteers for Freeman, according to Larry Brown. Mangold recommended eliminating the garden around the message/book structure. Quinlan asked Kircher if he had a sense of how many hours it would take. Nielsen noted it took him a few hours to construct the one at Christmas Lake. Kircher noted he has a number of volunteers to help with the construction. Quinlan asked if the City has any concerns about the book exchange structure. Nielsen noted it hasn't gone to the City Council for their review. Edmondson stated it could be promoted through the City's website and newsletter. Quinlan suggested the structure be built for Badger Park first. He noted plans would probably need to be drawn with cooperation from City Hall. Nielsen discussed the structure area. Woodruff stated it needs to be determined what the size needs are, whether it will be enclosed or need shelter. It was explained it would be used for the City to post notices and not for residents to post information. Nielsen stated staff can help move the structure from Kircher's house if that needs to be done. He stated there is money budgeted for message boards. Commissioners discussed the number of signs needed, how many book exchanges should be built, etc. Gordon asked whether one structure would be bui installed, and then it be determined whether others would be to determine the size of the structure. M they should be too massive and suggested 3' x 3'. He A they will be the size larger than Manor and smaller than Freeman Park because of all the Dark activity. 1 at once. Kircher suggested one be built and ; onstructed. Quinlan stated the next steps ;gested they be 4' x 4'. Nielsen didn't think staff can provide the drawings for them, and stmas Lake. He suggested the one be larger at Quinlan suggested Kircher start working with staff on the next steps such as working out anticipated costs and coordinate construction with staff Woodruff also suggested the book exchange structure be researched more and a proposal provided. Nielsen stated once the Park Board "blesses" the request, it will go to the City Council for their approval. Edmondson stated he would like to see an effort to have the materials donated or paid for through fundraising efforts. Mangold suggested the book exchange start out in one park to begin with. Quinlan reviewed the next steps for Kircher. Nielsen stated if there are any suggestions where the book exchange should be located, he would welcome them. Quinlan also suggested staff provide locations for the structures at the next meeting. Mangold suggested plans be drawn and the structures be constructed, and locations be discussed at the next meeting. Gordon stated she is very comfortable with what the message boards will look like. Woodruff stated the issues are why the message boards are needed, what the book exchange structure is all about, and funding. Gordon recommended that Steve Kircher and troop members build message boards for our park as well as a book exchange structure for Badger Park. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2012 PAGE 3 OF 5 Hartmann suggested adding seating for the tot lot at Silverwood as a possible Scout project. Woodruff stated he would also like more explanation of what coordinating garden projects entails. Nielsen stated better descriptions will be added for next month's continuing discussion. 4. REVIEW /DISCUSS PARK TOURS Quinlan opened the floor for discussion of this evening's park tour. Edmondson stated the sport court at Manitou Park appeared to be sticky, and the glare was there. Gordon stated the big question is how it would hold up if it is laid over a crumbling surface. Nielsen discussed the sport court construction process. Hartmann asked if it would be possible to get a breakdown of the versa -court vs. the sport court process and the size requirements. Nielsen stated the information can be provided. Nielsen stated he did not note any glare off the tennis court at Eden Prairie. Quinlan stated the Eden Prairie facility is several years old, while the one in Tonka Bay is brand new.' Edmondson reviewed discussions of Gideon Glen and suggested improvements. Nielsen noted a plan for Gideon Glen will be provided to the Commissioners. Quinlan discussed the need to determine what kind of amenities we want at Gideon Glen. Nielsen stated the Comprehensive Plan lists all the parks, and a minor amendment could include Gideon Glen. Edmondson discussed the need to get more funds allocated in the CIP for this area. Nielsen believed the bulk of the maintenance is the trail. Edmondson believed the educational marketing of the area should be promoted more to the schools. Kjolhaug stated he would like to find out what kind of parking opportunities are at Gideon Glen. Edmondson discussed the skate park. He noted usage has declined. The garden plots have become very popular. Quinlan stated there was discussion about how much it is being used as a skate park and whether it should continue in that manner. Kjolhaug stated he would like to look into having fencing around each garden plot similar to what Excelsior does. Woodruff noted the fencing is just up against the parking lot. Gordon asked if it is not being used because of the older equipment or the fact that people aren't skating any more. Edmondson suggested recognition be given to the garden volunteers. Nielsen stated there are newsletter articles, and in the past they have been invited to the volunteer appreciation party. Edmondson discussed vandalism at Manor Park. He noted the mulch and grass areas are sparse and need attention. Commissioners also discussed drainage issues at the park. Woodruff stated there appears to be confusion about gutters and whether there are going to be some installed. Nielsen stated he would discuss it with the Building Official. Quinlan suggested the overall effort for maintaining the gardens at all the parks be discussed at the next meeting. Edmondson suggested more information also be provided on the Shirley Rice fund at the next meeting. Woodruff noted there are certain requirements for where the funds can be spent. Quinlan asked for information on the status of the tree at Manor Park. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2012 PAGE 4 OF 5 Edmondson noted the grass is very sparse at Silverwood Park. The backboard at the half court of the tennis court was not striped. He stated users of the basketball court have suggested some kind of barrier be constructed to keep balls from going into the pond. Quinlan noted there is a retaining wall that needs to be repaired as it appears to be bowing in. Kjolhaug stated backboards should also be installed. Nielsen stated the ash borer will probably wipe out ash trees in Minnesota. The current thinking is to get something else growing now so there is something in place when the ash trees are eradicated in all the parks. He noted the ash tree inventory will be brought to the Commission when available. Mangold asked if the City negotiates any end -of- season deals with nurseries. Nielsen noted we have not for a number of years. This year Shorewood joined with Minnetonka to offer trees for sale at reasonable prices. He stated the program will be expanded further next time. Edmondson moved on to the discussion of Christmas Lake. He st, needs to be resolved. He stated it was also commented whether th stated there is a discussion with the DNR about who is responsible dock. The DNR agreed to put the dock in, but they are still not in out. Edmondson suggested a light pole be installed at the access. certain this is a sustainable area. We are not certain the level of ins expensive to have 100% inspection. Kjolhaug asked if the Park Cc the access. Nielsen noted it is a park. He stated it would be worth small access points have. He stated the residents in the area would 5. PRIMARY ELECTION AUGUST 14 — DE Quinlan noted the August meeting falls on the Prim He discussed possible meeting dates. 'Woodruff sug the August meeting will be held on August 15. 7. FINANCIAL UPDA led there is a drain plug issue that ramp is adequate. Woodruff for the maintenance of the ramp and agreement about who will take it Nielsen stated we are not entirely )ection will continue, and it is very mmission has any jurisdiction over checking around to see what other want to have their say. ATE FOR PARK MEETING °ction date, and it needs to be rescheduled. August 15. Commissioners concurred, and TING BUDGET Quinlan reviewed the financial update on the CIP and Operating Budget and noted the year -to -date actual is approximately $27,000. Nielsen noted Bruce De7ong will be present at the next meeting to discuss this information in detail. Woodruff reviewed the information provided showing what is in the Capital Fund, expenses, and revenues. He noted they are well within budget. Commissioners discussed the fund. 8. DISCUSS MANOR PARK TENNIS COURT NEIGHBORHOOD MEETING AND DETERMINE STATUS OF COURTS Commissioners discussed the tennis court at Manor Park and the need for it to be upgraded. Nielsen stated we will have a firm number for the work once we get an additional quote. Whatever the cost, it wasn't in this year's budget. PARK COMMISSION MINUTES TUESDAY, JUNE 12, 2012 PAGE 5 OF 5 Gordon stated the bigger issue is whether we feel comfortable moving to a different kind of surface. She stated she was comfortable doing so. Edmondson stated Manor Park would be the perfect park for a pilot program for this type of surface. Mangold discussed the possibility of funding from USTA if the court is retrofitted for the under -10 age group. 9. MESSAGE BOARDS Quinlan noted the Commissioners have all agreed on the direction this item should take. 10. NEW BUSINESS None 11. STAFF AND LIAISON REPORTS /UPDATES A. City Council Woodruff stated the City Council took part in a joint worksession with the Planning Commission. The Smithtown Crossing redevelopment study was discussed. An amendment to the Comprehensive Plan is proposed. The 2013 budget calendar was approved. B. Staff and Liaison Reports /Up Quinlan asked for input on the trail plan. Nielsen stated the Planning Commission was directed to prepare a trail plan. He discussed a future trail near Xcel Energy and the need for easements. There will also be future discussions about an overpass over County Road 19. C. Work Program Update 11. ADJOURN Edmondson moved, Kjolhaug seconded, to adjourn the Park Commission Meeting of June 12, 2012, at 10:20 pm. Motion carried. Y SUBMI Clare T. Link Recorder MEMORANDUM Date: July 5, 2012 To: Chairman Quinlan Park Commission Members From: Bruce DeJong, Finance Director Re: Budget Update and Capital Improvement Plan (CIP) This is the time of year that we need to prepare a budget for recreation activities in 2013 and start thinking about the longer range capital needs of our parks. The Recreation budget in the General Fund is running about where we would expect it to be for the year. It Looks as if full year operations will be at or below budget with the information that we have available now. For the 2013 Recreation budget the Finance Department will be filling in the amounts of allocated salary and benefits after consulting with the City Council. The City Council will also determine the amount of transfer from the General Fund to the Park Capital Improvements fund. The budget challenge for the Park Commission and city staff is to estimate the amount of expenditure to run the park programs for the next year. The City Council needs budget input from the Commission after the August meeting. The City Council schedule shows budget adoption on September 10. Fund 402 - Park Capital Improvements has only had one major capital purchase this year, which are the picnic tables. The Commission should determine soon if any of the other capital expenditures are going to be pursued this year since the process of getting quotes and having them approved by City Council could begin to run to the end of the construction season. I would like to discuss the future project list with the Park Commission at this meeting. If the Commission has made some determination about the Badger Park projects that it wants to show in the 10 year capital plan, now is the time to clarify the intentions. The CIP will not be discussed in extensive detail by the City Council until October so there is more time available to make long range spending plans for capital items. Attachments: 2012 Recreation Expenditures 2013 Recreation Budget Worksheet 2012 Park Capital Projects Revenues & Expenditures 2012 -2021 CIP Projects by Funding Source 7 -06 -2012 02:04 PM CITY OF SHOREWOOD PAGE: 21 EXPENDITURES REPORT (UNAUDITED) AS OF: JUNE 30TH, 2012 101 -Gene rzl ee ^und Recreation DEPARTMENTAL EXPENDITURES CURRENT CURRENT BUDGET PERIOD 50.00€ OF YEAR COMP. YEAR TO DATE I OF BUDGET ACTUAL BUDGET BALANCE PERSONAL SERVICE 101- 45300 -101 FULL -TIME REGULAR 49,235.00 2,234.86 15,455.83 31.39 33,779.17 101 - 45300 -103 PART -TIME 10,000.00 102.46 1,497.63 14.98 8,502.37 101- 45300 -121 PERA CONTRIB -CITY SHARE 3,570.00 169.45 1,229.11 34.43 2,340.89 101- 45300 -122 FICA CONTRIB -CITY SHARE 4,531.00 178.81 1,237.83 27.32 3,293.17 101- 45300 -13 _ EMPLOYEE INSURANCE -CITY SH 1,020.00 0.00 409 .00 4G.10 611.0 TOTAL PERSONAL SERVICES 66,356.00 2,685.60 19,829.40 29.01 48,526.60 MATERIALS E SUPPLIE 101 -4530G -245 GENERAL SUPPLIES 1.,500.00 36.00 436.00 29.07 1,064.00 101 -45300 -246 PROGRAM EXPENSE 0.00 0.00 363.81 0.00 ( 363.8 TOTAL MATERIALS & SUPPLIES 1,500.00 36.00 799.81 53.32 700.19 SUPPOR _S_E RVICES / CHARGES 101 -45300 -321 COMMUNICATIONS - TELEPHONE 1,900.00 0.00 726.00 38.32 1,172.00 101 -45300 -331 TRAVEL, CONFERNECE & SCHOO 1,500.00 120.00 179.00 11.93 1,321.00 101- 45300 -351 PRINTING AND PUBLISHING 1,000.00 0.00 904.52 90.45 95.48 101 -45300 -400 CONTRACTUAL SERVICES 29,500.00 1,508.00 6,946.00 23.55 22,552.00 101 -45300 -433 DUES AHD SUBSCRIPTIONS 250.00 0.00 0.00 0.00 250.00 101- 45300 -441 ARCTIC FEVER 0.00 0.00 1,939.66 0.00 ( 1,939.66) 101- 45300 -442 SNOW PRINCESS TEA PARTY 0.00 0.00 935.27 0.00 ( 935.2 TOTAL SUPPORT SERVICES /CHARGES 34,150.00 1,62800 11,634.45 34.07 22,515.55 TRANSFERS 101- 45300 -720 OPERATING TRANSFERS 42,000.00 0.00 0.00 0.00 42,000.0 TOTAL TRANSFERS 42,000.00 0.00 0.00 0.00 42,000.00 TOTAL Recreation 146,006.00 4,349.60 32,263.66 22.10 113,742.34 RECREATION Revenue Coding: 101 - Expenditure Coding: 101- 45300- REVENUE 34780 Recreation & Class Fees PERSONAL SERVICES 101 FULL -TIME REGULAR 102 OVERTIME 103 PART -TIME 106 OTHER 111 SEVERANCE PAY 121 PERA CONTRIB - CITY SHARE 122 FICA CONTRIB - CITY SHARE 131 EMPLOYEE INSURANCE - CIT TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 1,500 - 1,500 TOTAL MATERIALS & SUPPLIES - - - 1,500 - - 1,500 SUPPORT SERVICES /CHARGES 302 CONSULTING FEES 303 ENGINEERING FEES 304 LEGAL FEES 321 COMMUNICATIONS - TELEPHONE 331 TRAVEL, CONFERENCE & SCHOOLS 351 PRINTING AND PUBLISHING 400 CONTRACTUAL SERVICES 433 DUES AND SUBSCRI PTIONS TOTAL SUPPORT SERVICES /CHART 34,150 34,150 TRANSFERS 720 OPERATING TRANSFERS 45,000 42,000 42,000 42,000 - Elm= 0.0% TOTALTRANSFERS 45,000 42,000 42,000 42,000 - 0.0% - TOTAL PARKS AND RECREATION 45,000 42,000 42,000 146,006 - 247.6% 104,006 Net Levy Support 17,605 7,604 8,792 116,581 - - 1226.0% 107,789 BUDGET COMMENTS: PARKS & RECREATION /BEACHES DEPT 45300 Object Code# Description 2012 Budget Approved Dept 10,000 321 Actual Actual Actual Budget YTD Request Percent Dollar 2009 2010 2011 2012 2012 2013 Increase Change 27,395 34,396 33,208 29,425 -11A% (3,783) Actual Actual Actual Adopted Requested Percent Dollar 2009 2010 2011 2012 2013 Increase Change 49,235 49,235 10,000 1 10,000 3,570 3,570 4,531 4,531 1,020 - 1,020 - - - 68,356 - - 68,356 MATERIALS & SUPPLIES 245 GENERAL SUPPLIES 1,500 - 1,500 TOTAL MATERIALS & SUPPLIES - - - 1,500 - - 1,500 SUPPORT SERVICES /CHARGES 302 CONSULTING FEES 303 ENGINEERING FEES 304 LEGAL FEES 321 COMMUNICATIONS - TELEPHONE 331 TRAVEL, CONFERENCE & SCHOOLS 351 PRINTING AND PUBLISHING 400 CONTRACTUAL SERVICES 433 DUES AND SUBSCRI PTIONS TOTAL SUPPORT SERVICES /CHART 34,150 34,150 TRANSFERS 720 OPERATING TRANSFERS 45,000 42,000 42,000 42,000 - Elm= 0.0% TOTALTRANSFERS 45,000 42,000 42,000 42,000 - 0.0% - TOTAL PARKS AND RECREATION 45,000 42,000 42,000 146,006 - 247.6% 104,006 Net Levy Support 17,605 7,604 8,792 116,581 - - 1226.0% 107,789 BUDGET COMMENTS: PARKS & RECREATION /BEACHES DEPT 45300 Object Code# Description 2012 Budget 103 Rink attendants 10,000 321 Telephone 1,900 400 Parkscheduling 10,000 Playground Equipment Installation 10,000 Arctic Fever 1,500 Life guards 3,900 Programs - Fun Friday's, Music /Movie in the Park, safety camp, etc. 4,1 00 29,500 720 Transfer to Park Capital Improvement Fund 42,000 1,900 1,900 1,500 1,500 1,000 1,000 29,500 29,500 250 250 To be completed by Park Department To be completed by Finance 7 -06 -2012 02:07 PM CITY OF SHOREWOOD PAGE: 1 REVENUE 5 EXPENSE REPORT (UNAUDITED) AS OF: JUNE 30TH, 2012 402 -Park Capital Improvements r INANCIAL SUMMARY REVENUE SUMMAR CHARGES FOR SERVICES MISCELLANEOUS REVENUE TRANSFERS TOTAL REVENUES EXPENDITURE SUMMAR Park Capital Inprovemert TOTAL EXPENDITURES REVENUES OVER /(UNDER) EXPENDITURES 0.00 0.00 10,000.00 50.004 OF YEAR COMP. CURRENT CURRENT YEAR TO DATE % OF BUDGET BUDGET PERIOD ACTUAL BUDGET BALANCE REVENUE SUMMAR CHARGES FOR SERVICES MISCELLANEOUS REVENUE TRANSFERS TOTAL REVENUES EXPENDITURE SUMMAR Park Capital Inprovemert TOTAL EXPENDITURES REVENUES OVER /(UNDER) EXPENDITURES 0.00 0.00 10,000.00 0.00 ( 10,000.00) 1,000.00 0.00 0.00 0.00 1,000.00 42, 000.00 0.0 0.0 0.00 42,000.00 43,000.00 0.00 10,000.00 23.26 33,000.00 96,700.0 650 5,567.6 8.86 88 ,132.3 7 96,900.00 _____________ _____________ 650.33 8,567.63 _____________ 8.86 88,1 _______ ------------- ( 53,700.00)( 650.33) 1,432.37 ( 55,132.37) City of Shorewood, Minnesota Capital Improvement Program 2012 tlnn 2021 Source # Priority 2012 2 013 2014 2015 2016 2017 2018 2019 2020 2021 Total 402 - Park Improvements Message Boards P0001 1 4,140 4,140 Picnic Tables P0002 1 14,000 14,000 Freeman Plaza P 0100 5 5,000 5,000 Freeman SkatingNockey Rink Por01 4 50,000 50,000 Freeman North Playground P002 4 55,000 55,000 Equipment Freeman Parking Lot w /MCWD P0103 5 50,000 50,000 Freeman Ball Field Lights P 0104 5 75,000 75,000 Freeman Picnic Shelter Re -Roof P0105 4 3,000 3,000 Freeman Park Buckthorn Removal P0ID6 4 11,500 11,500 Cathcart Park - Resurface tennis P0200 1 6,000 6,000 6,500 6,500 25,000 Courts Cathcart Park Hockey Boards P 0201 3 20,000 20,000 Cathcart Park Tot Lot P0202 5 50,000 50,000 Cathcart Parking Lot P0203 5 100,000 100,000 Badger Park - Rustic Trail P0300 3 7,500 7,500 Badger Park Tennis Cours P0301 2 245,000 8,000 8,500 261,500 Badger Park Hockey Boards P0302 2 40,000 40,000 Badget Park Swing Set P0303 2 12,000 12,000 Badget Park Green Space P0304 2 20,000 20,000 Badget Park Warming House P 0305 2 80,000 80,000 Badget Park Plalyground Equipment P0306 2 65,000 65,000 Manor Park - Resurface Tennis PO400 1 6,000 100,000 6,500 6,500 119,000 Courts Slverwood Park - Resurface 1/2 court P0500 2 2,000 2,000 2,500 2,500 9,000 Silverwood Park Equipment P0501 3 60,000 60,000 Silverwood Park Swing Set P0502 3 14,000 14,000 Skate Park Rehab P0600 3 75,000 75,000 Skate Park Picnic Shelter P0601 5 15,000 15,000 Source # Priority 2012 2 013 2014 2015 2016 2017 2018 2019 2020 2021 Total 402 - Park Improvements Total 43,640 522,000 82,500 128,000 11,000 155,000 140,500 27,500 115,000 15,500 1,240,640 GRAND TOTAL 43,640 522,000 82,500 128,000 11,000 155,000 140,500 27,500 115,000 15,500 1,240,640 CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Rec. Coordinator Date: July 5, 2012 Re: Agenda Item 5 — Review Costs and Feasibility of Moving Hockey Rink/Lights From Badger Park to Freeman Park The Park Commission asked if staff could report back to the commission costs and feasibility of moving the hockey rink from Badger Park to Freeman Park. Staff is awaiting information on costs. At the time of assembling of the packet, staff had not received the necessary information. If staff receives the necessary information before Tuesday night's park meeting we will email you the information and also have it available for the meeting. #s CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Brad Nielsen — Planning Director Twila Grout — Parks Date: July 2, 2012 Re: Review Long Range Park Plan - CIP Attached you will find the Park Inventory and Priority Needs Assessment, Badger Park Priority Plan and the Park CIP Wish List for your review. The Badger Park Priority list has been included so the Park Commission can review the Badger Park Priority Plan and determine what they would like have included in the long range plan. The Park Commission will begin reviewing the long range plan for the parks along with the 2013 plan. Once the Commission has established a long range plan along with the 2013 plan a recommendation will be made to the Council. Finance Director DeJong will be present for the discussion of the CIP. #6 2012 Park Inventory & Priority Needs Assessment z v-/ :� � Goya Q110 1 All p s City Hall, SSCC Park Signs 2011 5 Picnic Tables ongoing 3 all parks Cathcart Park Little League field 1994 4 2019 maint.items nded Hockey Rink 1990 3 2015 25 yr - synth boards 520,000 Warming House /Camper 1978 1 bad Basket Ball 1/2 Crt 1966 1 $3.000 overlay bdgt Resurface 2012 Mag Square 1966 1 2007 $3,000 overlay bdgt Resurface 2012 Tennis Court 1966 1 2009 resurfacin Tennis Court Signs 1994 1 S25.000 original Tot lot - playground equipment — Aug-95 4 20 r +. 2018 small New Swing Set/tire Aug-1 1 5 2036 25 yr wish list $100.000 Parking Lot redesign 2019 Freeman Park Softball Fields (3) 1990 4 2015 25 yr update Little League field (2) 1987 3 fence in bat cage should be replaced every 15 yrs Babe Ruth Field 1990 4 25 yr update Soccer Fields (6 +) 1990 5 25 yr update Trails 1992 4 Volleyball Courts (2?) 1994 NA 25 yr update Eddy Station 2000 4 2009 rehabbed ext, wish list $50.000 Hockey Rink 2013 wish list S75,000? Rink or Baseb lights? 2015 Free Skate 2011 wish list w /MCWD Parking Lot redo 2017 $ 50,000 Picnic Shelter 1994 2 2009 roof in 2017? Concession stand LL 1994 2 Plaza - tables amenities 2005 4 $15.000 Added tot pieces replacement pieces Aug 1 4 2036 Gametime $23,000 Tot lot equip South 1990 4 2025 ppsd $55,000 Tot lot equip North 1994 5 2017 55,000 Manor Park Pond Skating Rinks 1966 5 forever rehabbed in 1999 Rink lights 1979 3 2008 $43,000 bud etd New w Henn Grant Warming House 2010 5 Installed Playground equip 2010 5 2035 Swing Set 2010 5 2035 25 yr replcmnt will be overlayed Tennis Court 1 2008 $36,000 bdgt Tennis Court Signs 1989 1 all bad wish list Performance Green 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Softball Field 1979 3 30 yrs 25 yr update Silverwood Park Reshingling every 12 yrs Tennis Court Resurfacing 4 yr rotation Trails resurfacing 20 rs Playground equip 1994 3 -Jan 2013 rough, $60,000 Swing Set 1994 3 to 4 2019 25 yr replcmnt Sliding Hill /slides 1987 4 metal /replace? completed half court Basketball/Tennis 2009 4 2012 overla Installed 2010 Picnic Shelter 2010 5 2035 wish list Benches none 2012 $765 Skate Park Done Water Fountain 2011 5 wish list Picnic Shelter 2013 $15,000 wish list Skate Park Surface 2014 $25,000 Skate Park Equip 2001 3 2014 new $50,000 Add'I Skate Pk Equip 2003 3 Badger Park 522,000 Gametime Playground equip 1996 3 2016 20 yr /565,000 Swing Set 1987 3 2012 25 yr replcmnt Hockey Rink 1987 4 2008 $43.000 It bd td wish list Synth board /Hard srface /BB hoops 2016 30000+ wish list Green Space 2013 $20.000? wish list Benches /Overlook Trail 2014 $7.500 wish list Warming House 1978 2 2018 $80,000 wish list Lit Tennis courts 2018 $45.000 $200,000 to replace Tennis Courts 1987 4 2019 S72,000 to re -do Tennis Court Signs 1987 1 2009 field 1966 Football field/lighting 2008 5 was $86000 Condition Scale : 1 unacceptable condition - 2 poor /watch - 3 acceptable /fair - 4 good - 5 excellent General Replacement/Upgrade Policy Guidelines: Hockey Rinks 25 yrs Swing Sets/Playground Equipment 25 yrs Ball Fields 25 yrs Batting Cages 20 yrs Lighting Systems 30 yrs Stripping/Painting Stripping/Painting updates to Bld s. 8 -10- rs Reshingling every 12 yrs Tennis Court Resurfacing 4 yr rotation Trails resurfacing 20 rs Irri ation Systems 20 rs Water fountains 15 yrs City of Shorewood BADGER PARK PRIORITZATION Rank each amenity on a 1 -5 scale with 1 being must have and 5 not needed. Feel free to add more amenities as you see fit. �� ��'a � . a' `te � �0 ti Amenity Picnic Shelter 1 2 1 1 1 1 3 1.4 Football field - lighted 1 1 4 1 1 1 2 1.6 Restrooms 1 3 1 1 2 2 1 1.6 Tennis Courts non - lighted 1 1 3 1 1 1 5 1.9 Community Green space feature 1 5 1 5 1 2 2 2.4 Park entrance improvement 1 4 4 2 3 2.8 Parking Improvements 3 3 1 2 3 3 2.5 Paved walking trail 4 5 2 5 5 4 5 4.3 2 Non -paved walking trail 3 3 3 3 2 2 2 2.6 Tennis Courts Lighted 1 2 4 2 3 2 5 2.7 Baskeball courts non - lighted 2 3 2 2 3 4 4 2.9 Free Skating- lighted 3 4 2 3 4 3 2 3.0 Playground - tot's 3 3 1 2 3 3 3 2.6 Playgound - older 5 3 1 2 5 3 3 3.1 Hockey rink lighted 5 1 3 3 5 4 2 3.3 Pond /water feature 2 5 5 3.5 4 2 2 3.4 Deleted Warming House 5 2 2 5 5 3 2 3.4 hockey rink non - lighted 5 3 4 2 5 4 2 3.6 Fountian Feature 1 5 4 4 4 3 4 3.6 Deleted Baskeball courts lighted 5 3 3 3 5 4 4 3.9 Art /Sculpture 5 4 4 4 3 4 Gardens - community 5 4 5 5 5 5 4 4.7 Deleted City of Shorewood, Minnesota 1402 - Park Capital Improvement I Priority Proj # Signage - All parks & entry points P -11 -01 Picnic Tables P -11 -02 Message Boards for 6 Parks 1 Freeman Play equipment 5 P -11 -03 Freeman Park - Picnic Shelter Re -roof 4 P -11 -06 Freeman Plaza 5 P -19 -04 Freeman Park Skating /hockey rink 4 Freeman Park Ball field lights - which ? 5 Freeman Pk north playground equip 4 Freeman Park Parking Lot Surface w MCWD 5 Cathcart Swing 5 P -11 -05 Cathcart Hockey Rink Synth Boards 3 Cathcart tot lot equipment 5 Cathcart Parking Lot Redesign 5 Cathcart Park - Resurface tennis Courts 1 P -12 -08 Troop 174 - SSCC Trail P -11 -07 Badger Park - Warming House Rehab 2 P -11 -08 Badger Park - Install Rustic Trail /benches 3 P -12 -03 Badger Tennis Court Resurfacing 2 P -13 -02 Badger Park Synth Boards /Surface /Hoops 2 Badger Swing Set 2 Badger Pk Playground Equipment 2 Badger Pk Green Space 2 Badger Pk Warming House 2 Badger Pk Tennis courts - new 2 Badger Pk LIT tennis courts 2 Manor Park - Resurface Tennis Courts 1 P -12 -07 Manor Park Drinking Fountain 5 P -11 -13 Manor Tennis Court 4 P -15 -03 Silverwood Park - Resurface 1/2 court P -12 -06 Silverwood Swing Set replacement 3 Silverwood Park - Equipment 3 P -13 -01 Skate Park Drinking Fountain 5 P -11 -1C Skate Park -Rehab 3 P -14 -02 Skate Park - new surface 3 P16 -04 Skate Park Picnic Shelter 5 Items removed from previous CIP Wish List Items Added for Discussion Items discussed & added 2011 2012 29,432 6,998 14,000 4,140 14,093 2,200 12,890 500 8,565 . m 2013 2014 2015 2016 2017 2018 2019 20,000 6,000 7,500 8,000 40,000 12,000 65,000 20,000 80,000 200,000 45,000 6,000 6,183 2,000 60,000 2,762 50,000 25,000 3-me 100,000 2,000 3,000 5,000 50,000 75,000 55,000 50,000 50,000 6,500 8,000 8,500 6,500 2,500 14,000 2020 Total 29,432 20,998 4,140 14,093 5,200 5,000 50,000 75,000 55,000 50,000 12,890 20,000 50,000 100,000 100,000 18,500 500 8,565 7,500 24,500 40,000 12,000 65,000 20,000 80,000 200,000 45,000 18,500 6,183 100,000 6,500 14,000 60,000 2,762 50,000 25,000 15,000 15,000 83,623 32,140 530,000 82,500 134,000 11,000 155,000 140,500 27,500 115,000 1,311,263 CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Rec. Coordinator Date: July 5, 2012 Re: Agenda Item 7 - Manor Tennis Court The Park Commission asked if staff could obtain quotes for the installation of a Versa -Court and Sport Court. Staff received a quote for Verso - Court. At the time of assembling of the packet staff had not received a quote for the Sport - Court. If staff receives the quote for the Sport -Court before Tuesday night's park meeting we will email you the information and also have it available for the meeting. Here is the information for the Versa -Court from Dermco- LaVine: The surface is 100% maintenance free, warranted for 15 years, and last 30+ years. The underlying court surface can crack and it will not affect the playing surface. If weeds and other items begin to grow, staff can use Roundup or another herbicide to kill the growth without harm to the tiles. The court can still be cleaned with a leaf blower, garden hose, or power washer in the manner already used by staff. The estimated cost to install these tiles is $25,000. The time to install the tiles is approximately two to three days, depending on weather. It was estimated that the paint would need to be redone about 7 to 10 years. CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us To: Park Commission From: Twila Grout - Parks Date: July 2, 2012 Re: Adopt -A- Garden Update The Adopt -A- Garden program started in 2000 with the five parks having gardens around the park sign to be adopted. The gardeners receive $100 in the spring to put towards the purchase of flowers, mulch or other items needed for the garden they adopted. Also, at the end of the year each of the gardeners receive a gift card to the MN Landscape Arboretum as a "thank you" from the City Council for volunteering to take care of the garden. Since the program started we have added the rain garden at Freeman, and this year we added City Hall and South Shore Center to adopt. The Garibaldi garden at Freeman Plaza, in the past the Girl Scouts have adopted the gardens. Staff found out this year that there are two families that have been tending to this garden and plan to continue caring for this garden. So the city will not be looking for volunteers for the plaza. The Shirley Rice Memorial Garden at Manor Park also has a fund set up. In 2001 the family donated $2,500 to the garden. The money has been used to purchase a bench, a memorial rock, plaque, bird house, mulch, Japanese Lilac Tree and plants. There is $516.15 left in the fund. Next year we will be looking for a volunteer to adopt the rain garden on Smithtown Lane. Maintenance for this rain garden will consist of raking around the edges if there is sediment, mulch when needed and weeding if it is needed. City Engineer, James Landini has budgeted for the rain garden in the storm water maintenance fund. In 2009 Public Works started placing rain barrels by the garden sites to help the volunteers in watering the gardens. This has been greatly appreciated by the volunteers as they no longer have to bring water from home. We have been fortunate to have great volunteers. Some volunteers have been with the program since the beginning. All gardens have been adopted except a portion of City Hall and the South Shore Center. 7W '0fl7do7 rR� C:P r---% w-% ## 1 O C S i Ive rwoc►d Fesurface 1/2 Court completed Contact' Germ -Co for tennis recd quote - pc appr_ 2/28 - court resurface stant contract td L7erm -Co 3/1 6/1 2 Cathcart' Resurface Tennis Courts completed recd quote - pc appr_ 2/28 - +Contarat Berm -Co for tennis sent contract to C7erm -Co court resurface 3/1 6/1 2 Badgar Joint City Council meeting Held on February 28 Talk with Watershed to see if they would like to be involved Review Planning and cost PC in process of breaks reviewing /discussing City Council Approval of plans forBadger Apply for Grants Manor Resurface Tennis Courts Neighborhood mtg. 6/1/11 recd quote - pc mtg _ 2/28 - staff mtg _ w /fie rm co con 3/7 Contact berm -Co for tennis looking at EP court that has a court resurface sport court_ On 4/10 Pk Agenda_ Getting quote for sport court and versa court_(6 /12) ^11 Pa'rkis Picnic Tables 10 -16- To Arrive @ P.W. PG Approved - ©rdered Message Boards for Cathcart, Skate Park and 2 for'Fre4omar5 Eagie Scout Project_ ## 1 O C 2012 Summer Events Budget Budget CostNet $4,000 Budget Zoomobile($325.00) Kid Power with Rachael($450.00) Dave Herzig (Kite Making)($136.00) Meredith Moore (Kite Making)($20.00) Rebecca Moore (Kite Making)($20.00) Movie in the Park - Twilight Zone ($1,244.98) Movie in the Park - Swank Motion Pic. ($344.35) Movie In the Park - Henn. Cty Food Lic. -EST. ($49.00) Geocaching($180.00) Safety Camp - T-shirts - ESTIMATED ($200.00) Safety Camp - Pizza (14 Pizza's)-ESTIMATED ($180.00) Safety Camp Registrations (Est. 39kids x $20) $780 Safety Camp Helmet Grant $350 Safety Camp Helmets ESTIMATED Snacks & Drinks for Safety Camp - EST. ($100.00) Lakewinds Giftcard for Safety Camp$75 Advertising($200.00) American Legion Donation for Safety Camp$100 SSCC for Country Music Hoe-Down($1,100.00) Kathe White - Bugs N Critters Estimated ($100.00) Total:$5,305.00($4,649.33)$655.67 HANDOUT