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09-11-12 Park Comm Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, SEPTEMBER 11, 2012 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan(November)____ Edmondson(June)____ Swaggert(October)____ Kjolhaug(May)____ Hartmann(September)____ Gordon(August)____ Mangold(July)____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of August 16, 2012 - (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. PICKLEBALL PRESENTATION FROM DAVID WARNER 5. REVIEW PRICING FOR FENCING AT COMMUNITY GARDEN – (Att.#5) 6. 2013 CIP – (Att.#6) 7. DISCUSS WINNTER AND SUMMER (2013) ACTIVITIES - (Att.-#7) 8. DETERMINE PARK COMMISSION MEETING DATE FOR NOVEMBER -(Att.- #8) 9. NEW BUSINESS 10. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion Discussion items will be listed as part of new or old business.) A. City Council B. Staff 11. ADJOURN Liaison for City Council Meeting on September 24 - Hartmann CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL WEDNESDAY, AUGUST 15, 2012 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann, ; Gordon and MangoldCity Council Liaison Siakel; Public Works Director Brown, City Planner Nielsen, and Finance Director DeJong Absent: Swaggert B. Review Agenda Edmondson moved to approve the agenda as written. Mangold seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of July 10, 2012 Commissioner Gordon moved to approve the minutes of the July 10, 2012 meeting as written. Mangold seconded the motion. Motion carried. 3. MATTERS FROM THE FLOOR Charles Babcock, Shorewood resident commended the Park Commission and City staff for the work that has been done in Manor Park. He stated trees he donated are being well cared for and growing well. He stated he and his wife have been caring for the rock gardens in the park and would like the Park Commission to consider adding a water source. He also suggested a path be added around the park. He discussed his concerns about safety in the park and suggested the nets be moved back. Gordon stated that was discussed at the park tour and believed it would be a simple task. Brown stated he would speak to the appropriate parties to have this done. He also requested mulch for the trees, and if it is brought there he would take care of it. Quinlan stated the Park Commission will take his recommendations under advisement and discuss. He thanked Babcock for his stewardship to the park. Brown commended the Babcocks for all their work at the park. He stated Babcock had asked if a hydrant could be placed near the warming house. He stated he will review the files to research whether a water line is a possibility. He noted the Health Department views the hydrant as a possible contamination source. Brown discussed the issue of having a path. Quinlan noted the Commission has discussed a path option for the park, and it is an option. The layout of the park suits itself well for a path. Brown stated the leagues that use the park have been asked to re-orient the field, and it is a challenge to get it done. He will talk to them again. Brown stated he will find mulch for the trees. Hartmann stated the high school sells mulch as a fundraiser. Edmondson thanked the Babcocks for their hard work. 2A PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 6 PAGE 2 OF 4. BUDGET REPORT FOR SUMMER EVENTS IN 2012 Quinlan noted financial information has been provided for summer events in 2013. DeJong discussed the need for items to be included in the 2013 budget. He discussed items that are over and under budget and adjustments which should be made. He noted field programming will be done by an outside source. DeJong discussed increases in programming costs. Commissioners discussed funding for 2013. DeJong reviewed proposed capital projects for 2013. He stated decisions need to be made about what should be there. He noted the City Council will be discussing capital plans for the entire city starting October 8. He stated the Park Commission should come to a decision about what park projects should be included. Quinlan stated it should be an agenda item for the Park meeting on September 11. Mangold asked how 2012 and 2013 compare. DeJong stated if everything were purchased as noted in the memo provided, it would be over budget. Edmondson stated he hasn’t seen anything over budget yet in all the time he has been on the Park Commission. Nielsen stated the message board item would be less than what it is shown, because the Scouts are doing the work. Brown also noted the buckthorn removal project would also be partially paid through grant money, and volunteers are doing a good portion of the work. Commissioners continued to review the budget items provided. Nielsen discussed park dedication fees received and others that will be coming with future development. 5. PARK VANDALISM – DISCUSS SOLUTIONS/PLANS Brown reported on recent vandalism at Badger Park. He noted fluorescent lights were broken which are considered hazardous waste. He stated vandalism has been less than other years. He noted it tends to move around over the years. The issue now is people entering the warming houses. He discussed steps taken to fortify the buildings to prevent misuse. He noted he and Nielsen have discussed what is appropriate at the parks such as lighting, camera surveillance, and alarms. Quinlan asked which parks have alarms. Brown noted Manor Park is the only park with an alarm system. Quinlan asked if it would be wise to have them at more parks. Brown agreed it would be a good idea. Edmondson asked if the structure at Badger is just a garage door that was broken into. Brown noted an auxiliary door was broken into. Quinlan asked if signage would be any kind of an effective deterrent. Brown noted it is a worthwhile investment, but it is hard to determine its effectiveness. Nielsen stated some stouter locks were also installed. Brown stated kids are trying to pry the latches away from the frame with a crowbar. Quinlan asked if staff had recommendations to prevent vandalism. Brown stated they will continue to develop another system for Badger Park similar to what was provided for Manor Park. He stated increased lighting could also be done as part of the current budget. He noted he would continue to keep the Commission apprised of what is being done. In response to a question from Mangold, Brown noted timers would be installed on lighting. Nielsen stated kids are also tearing around Freeman Park, and there is talk about adding posts that can be broken off to deter careless driving. Kjolhaug arrived at 7:59 p.m. Brown discussed the plan to add posts that can be removed in the event of a storm for a storm debris storage site. He noted all options will be considered. Hartmann asked if another area in Freeman Park could be used. PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 6 PAGE 3 OF Brown stated during a large disaster, the City has very few sites to use. He stated there are very many considerations that come into play when selecting a location. Nielsen stated the site in Freeman was chosen because of the careless driving area. Mangold suggested there be some kind of gate system at some point in the future. Brown stated that could be a consideration. Nielsen stated it would be worth looking at. 6. DRAFT COMP PLAN AMENDMENT Quinlan noted a Comp Plan Amendment is a proposal for Gideon Glen to designate it as a park. He stated the procedure was discussed at the last meeting about how to proceed. Nielsen stated the Commission had discussed adding Gideon Glen as part of the park system. He suggested a simple amendment be made to the Comprehensive Plan. He suggested it be on the next Council meeting and have it heard as a public hearing at the Planning Commission meeting. Quinlan supported the recommendation. Kjolhaug asked what park maintenance would involve at Gideon Glen. He stated there are wetland issues. Nielsen stated the watershed district has been restoring the land to a prairie, have planted trees and done many vegetative improvements. He stated the City is responsible for storm water improvements. Brown stated the city has the responsibility no matter what the designation is for the area. Commissioners discussed the area. Kjolhaug asked if there is a copy of the wetland management plan he could review. Nielsen stated he believed the agreement with the watershed district includes the details, and a copy would be provided. Commissioner Edmondson moved to recommend approval of the Comp Plan Amendment as written. Commissioner Gordon seconded the motion. Motion carried. 7. REVIEW COSTS AND FEASIBILITY OF MOVING HOCKEY RINK/LIGHTS FROM BADGER PARK TO FREEMAN PARK Quinlan noted the Commission discussed the idea of where the hockey rink at Badger Park should be located and if it should be moved to Freeman Park. The costs to complete a task have been provided by staff tonight. Brown discussed items to consider and noted he discussed the project with Woodbury. He noted orientation on the site is a consideration. He noted utilities run across the north and east on the site. He stated ice conditions are not favored when there are utility lines in the area. Brown noted he viewed other areas to see if there is a better location for the rink. He noted another option would be to take out a ball field to make room. Edmondson asked if it would be possible to have a portable rink. Brown stated construction and deconstruction is a consideration as far as cost consideration. Hartmann asked how having a hard surface would impact watershed concerns. Brown discussed restrictions but stated there could be other areas in Freeman where a sedimentation pond could be constructed before it drains out. Gordon was concerned about the lack of trees in the area suggested. Brown stated there are decisions that need to be made before trees are an issue. Commissioners discussed the feasibility of a portable rink and how it would be lit. Nielsen stated the lighting at Badger would need to remain at Badger for the football field. Gordon was concerned about the cost proposed to move the hockey rink. Quinlan stated this is the information that is needed in order to PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 6 PAGE 4 OF determine whether we even want to move the rink. He stated another option is to eliminate the rink entirely. Commissioners discussed whether the rink should be moved. Hartmann stated there will be real issues with the watershed district. Quinlan agreed. Edmondson stated the rink should have been at Freeman to begin with. Quinlan stated it is a lot of money to move an existing facility. Edmondson noted the 2013 budget has monies budgeted for improvements to the rink if it remains at Badger Park. Mangold asked what the life span is for current hockey boards. Brown stated something needs to be done because of frost heave. Mangold stated the hard surface would be required at Freeman because of questionable ground. Brown stated there is considerable investment involved with a portable rink. He stated there is a lot of demand for the rink at Badger. Nielsen discussed problems associated with the master park plan. He believed they need to take a second look. Brown noted the soil at Badger would also need to be stabilized. Under either scenario, the costs are exorbitant. Edmondson stated he is familiar with other surfaces that would be a multi-purpose court for year-round use. He asked if that is an option at Badger. Nielsen stated it would be like paving over a wetland. Kjolhaug stated if the unstable ground has been a problem for a long time. Brown stated it has been an ongoing problem. Kjolhaug agreed with Mangold that the current rink is failing. He compared and contrasted the two sites and issues involved with the move. Gordon asked how many years are left for the rink at Badger. Brown stated it would be good for five more years, and he discussed continued maintenance at the rink. Kjolhaug believed there would be cost savings associated with having an updated rink. Siakel asked if there would be another location in Badger for the rink or perhaps explore a joint hockey facility at Manitou Park in Tonka Bay. Quinlan stated a joint rink could also be another option. Nielsen agreed that would be something to look into. Edmondson suggested a joint meeting with their Park Commission. Brown stated there are timing issues with the budgeting cycles. Nielsen suggested the major improvements for Badger be bumped to 2014 for now and continue discussions. There would need to be discussions about what should be included in 2013. One thing would be the Manor Park tennis court. He suggested another meeting be held in August or September to review the process for the CIP. Quinlan believed if the Badger issue is pushed to 2014, the other items for 2013 can be discussed at the September meeting. The Commission agreed. 8. REVIEW COST ESTIMATES FOR FENCING AT COMMUNITY GARDENS He stated they estimated at the staff level, the cost for black coated vinyl fencing would cost around $5,000. A better number would be available at the next meeting. He noted the Excelsior fence is only five feet high. He stated another option is a California style that is wood structure with vinyl fencing. He noted they cost more and have more maintenance. He recommended sticking with the black vinyl. It would be to expand it as demand requires. Nielsen stated staff talked about having a six-foot high fence. He stated he could get quotes for both heights. PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 6 PAGE 5 OF 9. REVIEW COST ESTIMATES FOR FENCING AT LITTLE LEAGUE FIELDS AT FREEMAN PARK Brown reviewed quotes received for fencing at the fields at Freeman Park. Kjolhaug asked if posts can just be replaced or if the fence is defective. Brown stated the fence is defective. Edmondson asked how often there is a need. Brown stated this is the first time he is aware of a complete replacement, although routine repair has taken place continuously. Edmondson asked if there are any funding offers from the league. Brown stated there hasn’t been any funding indicated. He stated the City needs to take on this project as a liability concern. He recommended approval of the request. Hartmann asked if that would be done this year. Brown stated it is the Commission’s choice as there are funds available. Quinlan asked if the replacement would impact upcoming games. Brown believed that it would. Edmondson asked if there is time after the games are over before winter sets in. Brown believed there would be time. Siakel noted there is money available. Commissioner Hartmann recommended approval of the fencing replacement following completion of games in the fall. Commissioner Edmondson seconded the motion. Motion carried. 10. APPROVE PURCHASE OF PICNIC TABLES Quinlan noted staff is recommending the budget be amended to purchase additional picnic tables. Twelve tables are remaining to be purchased. Gordon agreed they should be purchased. Commissioner Gordon recommended approval of twelve picnic tables. Kjolhaug seconded the motion. Motion carried. 11. REVIEW QUOTE FOR MANOR PARK TENNIS COURT Quotes were presented for the Manor Park tennis court. Edmondson discussed the various surface types and playability of courts based on the kind of surface. Gordon stated it has not been recommended that Manor court be resurfaced because of the unstable soils. It was agreed Manor Park is a good location to try the newer surface. Kjolhaug stated he would support either surface, but he would support the shinier surface. Mangold stated he would prefer the other option that isn’t as shiny. Nielsen stated the one question was the preparation. He noted the sport court has a very detailed process. He noted the versa court preparation is very similar. Commission Edmondson recommended approval of the versa court surface for Manor Park tennis court. Mangold seconded the motion. Motion carried. 12. NEW BUSINESS None PARK COMMISSION MINUTES WEDNESDAY, AUGUST 15, 2012 6 PAGE 6 OF 13. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen updated the Commission on park-related City Council action. Siakel was welcomed as the Park Commission liaison from the City Council. She noted there was a presentation from Chief Litsey of the 2013 SLMPD budget and discussion of the social hosting ordinance. B. Staff 1. City Wide Tree Inventory – Park Plan Nielsen stated an inventory of trees in city-owned property is being done in order to address tree infestation proactively. He stated the inventory should be done sometime this fall. He discussed a possible replacement process. He stated any replacement wouldn’t come from the park budget. He stated more information will be provided to the Park Commission. C. Work Program Update Kjolhaug asked if the buckthorn removal project has been completed at Freeman Park. Brown stated staff is working on the project. Nielsen stated the scouts are working on the message board project. The trail on the other side of the trail in Badger Park won’t be done at this time. 14. ADJOURN Hartmann moved, Kjolhaug seconded, to adjourn the Park Commission Meeting of August 15, 2012, at 9:11 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder MEMORANDUM Date: September 11, 2012 To: Chairman Quinlan Park Commission Members From: Bruce De7ong, Finance Director Re: Budget Update and Capital Improvement Plan (CIP) The Recreation budget in the General Fund is running about where we would expect it to be for the year. It looks as if full year operations will be far below budget with the information that we have available now. Fund 402 - Park Capital Improvements has had a couple items of activity this year. The upsized picnic table purchase was approved by the City Council at their August 27` meeting and Twila Grout has ordered the remaining picnic tables. The Cathcart & Silverwood court resurfacing is also complete. The only other purchases this year are new locks for Freeman Park and some materials for the Eagle Scout project with the message boards. Based on the discussion from last meeting, staff will be presenting the proposed $9,400 project to put new fencing on the Freeman baseball field at the City Council's September 24"' meeting. The CIP has been updated to include the new maximum cost of the projects for 2012 discussed above. In addition, the plan has been modified based on the discussion at the last Park Commission meeting. The Badger Park improvements have all been shifted out to 2014. The Manor Park Tennis Court has been modified to reflect only the Versa -Court overlay in 2013. The reconstruction and resurfacing costs have been removed from the CIP. We also added $8,000 as a wild guess for a water source for the flower garden area at Manor Park. This cost will be refined in the next month working with Public Works Director Brown. We added a project for $5,000 to fence in the community garden area in 2013. I would like to discuss the future project list with the Park Commission at this meeting. Because this is a 10 -year capital plan, now is the time to look at projects for 2022 also. The CIP will be discussed in detail by the City Council in October so recommendations for capital items need to be approved to present to City Council. Attachments: 2012 Recreation Expenditures 2012 Park Capital Projects Revenues & Expenditures 2012 -2021 CIP Projects by Funding Source 9 -07 -2012 02:08 PM CITY OF SHOREWOOD RACE: 24 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 3ISE, 2012 101 - General Fund Recreation 66.67& OF YEAR COMP. CURRENT CURRENT YEAR TO DATE I OF BUDGET DEPARTMENTAL EXPENDITURES BUDGET PERIOD ACTUAL BUDGET BALANCE PERSONAL SERVICE 101- 45300 -101 FULL -TIME REGULAR 49,235.00 2,749.07 21,837.36 44.35 27,397.64 101 - 45300 -103 PART -TIME 10,000.00 256.20 2,035.65 20.36 7,964.35 101- 45300 -121 PERA CONTRIB -CITY SHARE 3,570.00 217.88 1,730.77 48.48 1,839.23 101- 45300 -122 FICA C'ONTRIB -CITY SHARE 4,531.00 229.91 1,767.20 39.00 2,963.80 101- 45300 -131 EMPLOYEE INSURANCE -CITY SH 1,020.00 0.00 409.00 40.10 611.0 TOTAL PERSONAL SERVICES 68,356.00 3,453.06 27,779.98 40.64 40,576.02 MATERIALS & SUPPLIE 101- 45300 -245 GENERAL SUPPLIES 1,500.00 24.10 807.10 53.81 692.90 101 - 45300 -246 PROGRAM EXPENSE 0.00 0.00 363.81 0.00 ( 363.8 TOTAL MATERIALS & SUPPLIES 1,500.00 24.10 1,170.91 78.06 329.09 SUPPORT SERVICES /CHARGE 101- 45300 -321 COMMUNICATIONS- TELEPHONE 1,900.00 0.00 728.00 38.32 1,1.72.00 101- 45300 -331 TRAVEL, CONFERNECE & SCHOO 1,500.00 0.00 179.00 11.93 1,321.00 101- 45300 -351 PRINTING AND PUBLISHING 1,000.00 0.00 904.52 90.45 95.48 101- 45300 -400 CONTRACTUAL SERVICES 29,500.00 1,292.50 8,777.50 29.75 20,922.50 101- 45300 -433 DUES AND SUBSCRIPTIONS 250.00 150.00 150.00 60.00 100.00 101 -45300 -441 ARCTIC FEVER 0.00 0.00 1,939.66 0.00 ( 1,939.66) 101- 45300 -442 SNOW PRfNCRSS TEA PARTY 0.00 0.00 935.27 0.00 ) 935.2 TOTAL SUPPORT SERVICES /CHARGES 34,150.00 1.,442.50 13,613.95 39.87 20,536.05 TRANSFERS 101 - 45300 -720 OPERATING TRANSFERS TOTAL TRANSFERS 42,00 0.00 0.00 42,000.00 0.00 0.0 0 .00 42,00 0.00 0.00 42,000.00 TOTAL Recreation 146,006.00 4,919.66 42,564.84 29.15 103,441.16 9 -07 -2012 02:08 PM CITY OF SHOREWOOD PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: AUGUST 31ST, 2012 402 -Park Capital ImprOVement� FINANCIAL SUMMARY CURRENT CURRENT BUDGET PERIOD 66.692 OF YEAR COMP. YEAR TO DATE i OF BUDGET ACTUAL BUDGET BALANCE REVENUE SUMMAR CHARGES FOR SERVICES MISCELLANEOUS REVENUE TRANSFERS TOTAL REVENUES EXP SUM Park Capital Improvement TOTAL EXPENDITURES REVENUES OVER /(UNDER) EXPENDITURES 0.00 0.00 10,000.00 0.00 ( 10,000.00) 1,000.00 0.00 0.00 0.00 1,000.00 42,000.00 0.00 0.00 0.00 42,000.0 43,000.00 0.00 10,000.00 23.26 33,000.00 96,700.00 216.45 16,484.08 19.05 80,215.9 96,700.00 216.45 16,4B4.08 17.05 80,215.92 216.451( 6,484.08) ( 47,215.92) 9 -07 -2012 2:23 PM D E T A I L L I S 'T I N G PAGE: 1. FUND 402 -Park. Capital Improvements PERIOD TO USE: Ja+.r2012 THAN pea -2012 DEPT N/A SUPPRESS ZEROS ACCOUNTS: 34975 THAT 48000 -720 POST DATE THAN „ REFERENCE PACKET = = = = == DESCRIPTION= = = ==_= VEND INV /PO /JE # NOTE = = = == AMOUNT = = == = = == BALANCE - == 34775 PARK DEDICATION FEES B E G I N N I N G B A L A N C E 0,00 4/27/12 4/30 B03043 51596 7,917.30 00495 ZEHDER HONES XMAS LK ESTATE JE# 001787 4,200.00 12,117.30 ___ ACCOUNT TOTAL DR; 0.00 CR: 10,000.00CR 48000 -245 15,617.30 GENERAL SUPPLIES 15,833.75 B E G I N N I N G B A L A N C E 6/12/12 7/05 A29076 CHK: 053170 01148 FREEMAN PARK -AUTO LOCKS 23250 STANLEY SECURITY SOLUTION INV# 902080670 /PO# - ------ - - - - -- ACCOUNT TOTAL De: 650.33 CR: 0.00 48000 -580 OTHER IMPROVEMENTS B E G I N N I N G B A L A N C E 4/06/12 4/19 A28228 CUP: 052887 01116 6 RECTANGULAR PICNIC TAB 29320 MIDWEST PLAYSCAPES, INC. INV# 4928 /Po 7/02/12 8/09 A29515 CAR: 053261 01161 RESURFACE AT CATHCARTH -T 29448 DERMCO- LAVINE CONSTRUCTIO INV' 211691 /PO# 7/02/12 8/09 A29515 CHK: 053261 01161 RESURFACE- CATHCAkTH -BASK 29448 DERMCO- LAVINE CONSTRUCTIO INV# 211691 /PC# 7/02/12 0/09 A29515 CHK: 053261 01161 RESURFACE- SILVERWO -1/2 B 29448 DERMCO- LAVINE CONSTRUCTIO INV# 211691 /PO# 8/20/12 8/23 A29675 CAR: 999999 01165 PARK MESSAGE BOARD PROSE 19500 NIELSEN, BRADLEY INV# 08/20/2012 /PO# ------- - - - - -- ACCOUNT TOTAL DB: 15,033.75 CR: 0.00 *- *- *- *- *- *- *- *- *- *- * - * - *- 000 ERRORS IN THIS REPORT! ** REPORT TOTALS ** - -- DEBITS - -- - -- CREDITS - -- BEGINNING BALANCES: 0.00 0.00 REPORTED ACTIVITY: 16,484.08 10,000.00CR ENDING BALANCES: 16,484.08 10,000.00CR 10,000.00CR 10,000.00CR --------------------------- 0.00 550.33 65033 0.00 7,917.30 7,91.9.30 4,200.00 12,117.30 2,100.00 14,217.30 1,400.00 15,617.30 216.45 15,833.75 N N 3 3 3 3 3 d 3 3 3 ° o. ° o. c n a o a a o o a o 0 0 o a a a g o$ a o 0 0 ° o 0 0 o a O O O O A o O o 0 0 0 o m o 0 0 0 (T O O N O ( J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ° o o m O N O O w 0 m o in o 0 0 J N O O O O O O O O O O O 0 O O N O m o in o ° o ° o O O O !O of O _C O O !V O+ J O O OO 0 W cT O O cn 6> ?a O O O 0 0 0 0 0 0 (T Vf O O O CT A tT O O O O O O tT O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O G m I� T °L O N O N N O W Na pyy N7 N O N V W O Tg� N N y v C � Crj O G^ � O W N O J N Q N O N O N O N O N F� I� T ���x�� d d d = o �. `° m v m n A x � $ o � lJ � � � � � x b � � Q E � h - � — _ co � � � � d '� � � o-[�-y OC r" Z � a a a o Q y � O h `�' �n �n u O_ � e � � 0 o N ° w ° w O cn ° o 0 0 o o W A C � V !)1 {� ° A 0 0 0 0 0 N m m O I-+ � o ° o N W W O 0 0 �. o � N w w O I o o �-' o °o. 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S 0 N ~ V � w w � c. c a N y O w rn N p O f+ II to n N ^ O P V (C O N C O N `J O 5 H % J C N O r-� a N 0 r-� N O N O N O F J v } lC N 0 G_ n 0 _ Y3 n N ° o 0 G O p � b Sr 0 T � 1 � H V m b R A R A r, ^ F N _ a 5 X n � R O 3 R O� u N O G � 7 0. 7Q O O H O N N O w N O A N O w N O Q\ N C1 H J N O O N O H V I N N C I N O O a� N O -f c x N o' y_ n n f9 S O C C 3 z � A N V G ^S ry� \l O C n 4� I m n A n a 7Q C a F G V✓ R 'C � fY rt G. � O Ci7 � G a G u a w a ry C a a y 6 W O I] R 7 i O b I � I a N Q c O y r+ O w ry w N C o w S N W O w H A t n w G N C O O, O N � C o N O J N O N O b O O N C N O r � -f c x N o' y_ n n f9 S O C C 3 z � A N V G ^S ry� \l O C n 4� I m n A n a 7Q C a u a w a ry C a a O I] R 7 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Administrative Assistant Reviewed By: Brad Nielsen – Planning Director Date: September 5, 2012 Re: Agenda Item 7 - Summer Programs As the Park Commission starts to discuss the 2013 summer and winter programs, I wanted to update you on the programs that took place this summer. We started off the summer with the “Step To It Challenge” this past spring. This was the second year that the city participated in this event. Hennepin County has been coordinating this event since 2008.There was estimated 100 residents who participated in the program. Minnetonka Community Ed (MCE) held their summer program at Freeman. Their program started June 19 and ended August 9. The program was on Tuesday, Wednesday and Thursdays from 9:00 – Noon. They did not have a program at Manor Park this year as they did not have enough participants. The DNR FiN program once again was a popular program. Twelve kids participated in this program (maximum number is 20). The age group that attended was 5-10 years old. They had a water cycle game, fish identifying and fish printing. There is no fee for this program. If we are interested in having this program again next summer we should contact the DNR in January. Manor Park had “Family Story time in the Park” for the second year. Excelsior Library had truck story time on Wednesday, June 27, July 11 and August 15 at 10:30. Public Works brought over trucks for the kids to see. Attendance for the June 27 program was 33 kids, July 11 had 65 kids, 4 teens and the August 15 event th had 68 kids and 2 teens. The July 18 program was a puppet show and was moved to the Library due to bad weather. The Library will contact the city in January once they get their 2013 programming funds and directions. They would like to do 3 truck story times, once each month June, July and August. Sports Unlimited hosted three camps this year. This is the second year for the skateboarding camp at the South Shore Community Park and SNAG (golf) at Freeman. The new camp offered this summer was Game On at Badger. The Skateboarding and Game On Camp were cancelled due to low enrollment. The golf camp had 10 kids (maximum number is 10). There was a fee for these programs. #7 The Zoomobile from the Minnesota Zoon was in July and was a huge success again. They brought a variety of animals. This was a hands on experience for the kids. The cost for the program is $300. Kayaking was offered again with Three Rivers at Crescent Beach. There were two sessions, one in July and one in August. The ages were from 9-13 years old. The first session had to be canceled due to low enrollment. The session in August was full. The fee for this was $15 per person. Three Rivers also offered Geocaching at Freeman Park this summer. This fun free Friday program was very popular. The class was full (20 was the maximum). The fee for the program was $180. The Karate class was a “Fun Free Friday at Freeman”. There were 8 kids registered (the maximum was 20). The age group was 4-8 years old. Mr. Hoops taught the kids courtesy, respect, confidence and discipline. He also gave tips on anti bullying, and resisting peer pressure. Bugs and Critters was another “Fun Free Friday”. Class had 13 kids with the max being 15. It was for ages 5-10 years old. They played games about bugs, made a craft and had fun! The cost for the program was $100. Another “Fun Free Friday program this summer was a kite making class. This class was for ages 7-11 years old. The class was full (the maximum number being 10). The fee for the program was $100. There was tennis at Badger again this year with Carlson Tennis –Dan Carlson held different camps. He hosted the block party at Badger, Fun Fridays. These were very popular programs. Kid Power with Rachel was a Friday afternoon performance. It was held at Manor Park and the turnout was great! The kids had a lot of fun with Rachel. The fee for this was $350 for one hour. Safety Camp was very successful again this year. There were 25 kids registered. The fee for this program was $20. The LMCC will be airing this event in September. The committee has already met to go over the program and start working on next year’s program. You can also go out to the city’s Facebook page and view the pictures taken that day. A new program that had to be cancelled due to low registration was Practice in the Park with Jonny Reese of Coach Jonny’s Pros of the Rope. Another new program that was held at Crescent Beach was Stand Up Paddleboarding. Wai Nani Surf & Paddle offered this class. The cost was $50. There were 5 enrollments for the July 30 class (which was max). The other two classes that were supposed to be July 9 and 16 were cancelled due to low enrollment. th To end the summer season there is Movie in the Park at Badger on September 14 at 8:00 p.m. The movie that will be shown is Big Miracle. The Southshore Senior Partners will be selling popcorn. CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Administrative Assistant Reviewed by: Brad Nielsen – Planning Director Date: September 5, 2012 Re: Need to Determine Date for November Park Commission Meeting The City Council meeting for November 12 falls on a holiday. Because of this, the council meeting has been scheduled for Tuesday, November 13 (which is the second Tuesday of the month and the scheduled Park Commission meeting). The Park Commission will need to determine another date for their meeting. Two dates that are available th are Wednesday, November 14 or Tuesday, November 27. Please advise staff if the Park Commission would like to hold their meeting on Wednesday, November, 14 or Tuesday, November 27. #8