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02-12-13 Park Comm Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 12, 2013 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan(Februan-) Edmondson(March) Swaggert(Januan-) Kjolhaug Hartmann Gordon Mangold(April) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of Januan- 8, 2013 — (Att. - 42A) 3. MATTERS FROM THE FLOOR 4. RECAP OF JOINT MEETING WITH CITY COUNCIL 5. REVIEW AGENDA AND QUESTIONAIRE FOR PARK SUMMIT— (Att. - 45) 6. COMMUNITY GARDENS — (Att. - 46) A. Review Lot Sizes and Fencing B. Request for Gardens at Freeman Park — (Att. - 4613) 7. RECAP OF ARCTIC FEVER SNOW SCULPTURE EVENT 8. UPDATE ON SUMMER ACTIVITIES- (Att. - 48) 9. NEW BUSINESS 10. STAFF AND LIAISON REPORTS /UPDATES (S'taff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. Citv Council B. Staff a. Relocate Satellite at Freeman Park 11. ADJOURN Liaison for Citv Council Meetinm on February 25 - Ouinlan CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 8, 2013 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. Chair Quinlan; Commissioners Hartmann (arrived at 7:05 p.m.) Director BroN -,n Review Agenda Gordon moved to approve the agenda as 2. APPROVAL OF MINUTES A. Park Commission Meeting Con nussioner Edmondson submitted. Mangold secon( 3. None 4. #Za _57_5_5 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. Kjolhaug, Swaggert, un�4old, Public Works the motion. Motion carried. 11, 2012 meeting as Quinlan stated a thorough schedule of summer events has evolved over the Nears. A list of last Tear's events has been provided to revie�- as a planning tool. He stated staff is asking whether a fee structure should be created for some of the events. He asked for comments on programs. He noted they have been popular. SNv aggert stated those that Nveren't as popular have been eliminated over time. Quinlan noted the skate camp is not on the list because of Nvaning popularity. Grout stated a different kind of skateboarding camp could be offered this 'y ear. BroN -,n asked Grout to comment on the programs and whether they have been popular. She noted the DNR camp is very popular and no fee is charged. She stated there is no limit to the MN Zoo program. She stated Bugs and Critters program has a maximum of ten, and it alvmys fills up. We pay for her supplies. Grout stated the kite making program fills up which is a free program for kids, but there is a $175 charge. She noted there has been a Nvaiting list for the program. Hartmann asked if a nominal fee Nvould be counter - productive. Quinlan stated it Nvould eliminate no- shows. Gordon agreed it helped people show up, but it is a nice thing for the City to provide free and healthy activities. Grout noted she does send out reminder notices for those who have signed up and asking she be notified if they cannot attend. Mangold suggested there be back -up volunteers available in case there are more attendees at programs. Kjolhaug asked if any of the programs failed because of the time offered or if more volunteers PARK COMMISSION MINUTES TUESDAY, JANUARY 8, 2013 PAGE 2 OF 4 could be available to help with programs. Grout noted the kite making program could be offered to more if there were more volunteers. Quinlan asked if there have been requests for additional programs. Hartmann asked if a Yo Yo camp has been considered. Grout stated she has checked into that. Gordon stated juggling is also popular. Hartmann asked if there is any way to get more into the safety camp because of its popularity. She noted she had to attend in another city because ShoreNvood's was full. Grout discussed the costs involved with the Safety Camp. Brown stated there are many hours spent Nvorking on this program behind the scenes. Quinlan asked if the tennis program is specifically for Shorewood residents. Grout noted all the registrations are done through a particular individual, and the courts are provided. Quinlan asked if there were any City expenses. Grout noted he did pay the City for the camp that was held. Edmondson suggested a pickle ball camp be held. In response to additional questions about the tennis offerings, Grout stated she would get more information about the costs involved with the tennis programs. Commissioners discussed the Movie in the Park program which was very popular. Popcorn was sold at the movie. Commissioners discussed the Cowbov Hoedown event which drew a smaller crowd. Commissioners discussed attendance for both events. Commissioners discussed offerings at Crescent Beach. Paddle boarding and kayaking classes were offered, and all were full. Brown noted story time was very popular through the Excelsior Librarv. He noted the) coordinate with them and bring,the truck out that is the same as the book being read. Kid Power was also popular with fifty attending. Grout noted the Sports Unlimited camp didn't fill up nor did the skateboard camp. Golf was very popular. Quinlan stated he believed the budget is Nvorking well and didn't think. the fee strueture needs to be changed. Edmondson suggested more events for the winter. Grout stated proposed skating parties have been cancelled due to weather. The Southshore Center and Mrs. M have many programs scheduled. Hartmann stated most of the demographic are in school in the winter. Kj6lhaug suggested a firearms safety or archery class be offered. Gordon suggested an ice fishing class or, fishing in the summer. Grout discussed DNR offerings. Staff was directed to provide additional information on suggested. offerings this Near. Kjolhaug asked about Minnetonka Community Ed offerings. Grout stated summer day camps are offered through Communitv Ed at Freeman. Park. " 5. ARCTIC FEVER -.SNOW Brown updated the Commission cin the snow sculpture event at Arctic Fever. He stated snow cubes are being constructed at Badger Park. He stated 21 cubes will be available. He discussed issues involving the event such as police patrols, use of power tools, and the weather. Grout noted there are three contestants to date. Edmondson discussed the importance of using social media to promote this and other events. He noted food and beverages will be served at the Southshore Center on Friday night (January 18). He stated portable fire pits are still needed. SNvaggert stated he has two he can bring. Hartmann asked what our position is for businesses promoting themselves at public events. Commissioners and staff discussed involvement of businesses and the City's policy. Edmondson noted voting will tale place inside the Southshore Center. Several volunteered to be at the event. 6. DETERMINE AGENDA FOR JOINT MEETING WITH SURROUNDING PARK COMMISSIONS Quinlan discussed the possibility of having a joint meeting with other Park Commissions. He stated he hasn't had any response from Excelsior commissioners. February 26 was the suggested date. He suggested the date be agreed on and a rough agenda be created. Hartmann suggested Chanhassen be included for cross - promotional purposes. Kjolhaug stated some limits need to be set. Grout stated the impression was to invite the smaller cities in the surrounding areas. SNvaggert suggested discussing what PARK COMMISSION MINUTES TUESDAY, JANUARY 8, 2013 PAGE 3 OF 4 should be on the agenda. Quinlan stated the top priority should be to find out what programs each city offers and how they can cross - promote. Edmondson stated the big issues are having programs on the same nights and to combine resources in order to save costs. Gordon stated facilities are also a concern and what facilities can be shared. BroN -,n stated the preparation for the meeting is key and a questionnaire Nvould be important. He stated one of the big questions is whether the skate ramps are viable. Leverage of other cities' research Nvould also be important. Kjolhaug suggested a couple representatives from each commission be a part of the meeting rather than the entire commission from each city. FolloNving discussion, Quinlan stated the agenda should be to learn more about what the other commissions are doing and how they can Nvork together folloNving completion of a survey. Quinlan suggested staff Nvork to contact the other groups. Quinlan stated he Nvould like to attend and believed any either commissioner should attend if desires. He suggested the meeting be held at Southshore Center. The meeting Nvould be held on Tuesday, February 26, 2013 at 7 p.m. This item Will be on the February meeting agenda„ 7. REVIEW PROPOSED SCHEDULE FOR 2013 Quinlan stated staff has prepared a Nvork program for 2013 for the plan appears to be very* reasonable. He asked for input or questioi Trail box culvert Nvould be placed. BroN -,n noted it Nvould be t Kjolhaug asked if there Nvould be any Watershed permitting require required. Kjolhaug suggested the backboard be installed as soon available for use by fall. Edmondson suggested completion of items the newsletter. 8. COMMUNITY GARDENS - Grout stated information would be pro; larger plot sizes be provided. She noted next agenda. Lot dimensions and additi( 9. issionersI review. He stated the ,iolhausz asked where the Rustic e ' area Where the' creek narrov, s . Brown stated permitting might be )ossible and that Gideon Glen be has the backboard be included in CING Tided at the next meeting although gardeners have suggested that the existing spots are 5' x 8' now. This item Will be placed on the nal fencing Nvill be discussed. BroN-,n Mated staff has reviewed four options for a location for a hockey rink. at Freeman. Option A Nvould disrupt drainage. Option B would require relocation of the parking lot. Option C Nvould locate the rink. in field 6 and eliminate the field. He stated the question is whether it is feasible to move the rink. to Freeman. He stated it is if ou are N -6 ing to °eliminate a ball field. Commissioners discussed the feasibility of moving the rink. to Freeman. - - Brovn stated the ball field and lights are two major considerations. Gordon asked if all the fields in Freeman are in use. Grout noted they Nvere. Gordon asked if the Nvarming house a distance from the rink. if there are' boards laid doN -,n for the skaters. Brown stated a rubber mat is placed doN -,n on the ground. Mangold stated if the rink. is moved toNvard Eddy Station, there Nvould be room for a field. BroN -,n noted there is a� drainage ditch that runs adjacent to the field which is important to draining a majority- of the area to the creek and the Nvetland. Kjolhaug asked if it could be addressed N ith tile and some grading. BroN -,n stated it becomes a challenge where underground pipes can heave or become crushed. Mangold suggested configuring the rink. so some of the park and some of the ball field Nvould be taken. Commissioners discussed options. Brown stated staff can refine options discussed and refine costs. 10. NEW BUSINESS PARK COMMISSION MINUTES TUESDAY, JANUARY 8, 2013 PAGE 4 OF 4 BroN -,n discussed the lighting repairs at Badger Park. 11. STAFF AND LIAISON REPORTS /UPDATES A. City Council BroN -,n stated Mayor Zerby and Councilmember Kristine Sundberg have been sworn in. The new Council approved a new contract Nvth Mr. Job -nes for the next two years on a part-time basis. Quinlan suggested he be invited to a Park Commission meeting to introduce himself Grout stated a joint meeting Nv th the City Council is scheduled for Monday, February I I at 6 p.m. BroN -,n stated there is an electrician Nvorking on the lights at 12. Edmondson moved, Hartmann seconded, to adjourn the Park 9:35 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder of January 8, 2013, at 14 February 2013 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD a SHOREWOOD, MINNESOTA 55331 -8927 • (952) 960 -7900 FAX (952) 474 -0128 a www.ci.shorewood.w.us • dtyhall @ci.shorewood.mn.us [City], Park Commissioner - D- R- A -F -T- Re: South Lake Minnetonka Parks Summit Dear Commissioner: The Shorewood Park Commission is committed to quality parks and recreation opportunities within the City of Shorewood. The Commission proposes to host a gathering of like - minded people from surrounding cities to address parks and recreation for the South Lake Minnetonka community as a whole. To this end the Commission would like to invite you to attend a South Labe Minnetonka Parks Summit meeting to be Feld at the South Shore Community Center on Tuesday, 28 February 2013 at 7:00 P.M.. The purpose of the meeting is to explore ways that South Lake Minnetonka cities may share in various. types of park activities, special events and possibly facilities. With this as an agenda, and in preparation for the meeting, the Commission would like you to consider the following: What park and Yee activities does your city currently provide to its residents? What facilities do your current parks offer? Are there facilities that you would like to see in your park system? Does your city conduct any special (park) events? Would you like to see these events broadened to serve the South Lake Minnetonka community? Are there opportunities, activities, events, that might better be shared or coordinated by cities within the South Lake Minnetonka area? If this isn't enough to persuade you to attend.our Summit, we will be serving coffee and cookies! Let us know if you can make it so we know how many to have. Please call or e -mail Twila Grout: 952 -960 -7902; tgrout @ci.shorewood.n.us. Sincerely, The Shorewood Park. Commission ��1$ PrirrrEn nN a�crcLr© PAPER CITY OF #6 SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,halla?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: February 8, 2013 Re: Agenda Item 6 — Community Gardens Planning Director, Brad Nielsen will be providing a sketch of the lot sizes and fencing information at the Tuesday night meeting. REQUEST FOR COMMUNITY GARDEN IN FREEMAN PARK JANUARY 17, 2013 Where- There is a spot on the south end of the parking lot near highway 7. This was offered by the city before but at that -time the garden was put in Skate Board -Park. Who- There are a number of people who live in the Shorewood Pond development that are interested in having a garden. We believe there are others close by who would also be interested and would be willing to recruit people. The city of course would charge each plot a fee. David Tech w- 25555 Shorewood ponds 952 994 5286 Mary Donahue-6065 Shorewood ponds 952 426 8374 CITY OF # g SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,halla?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Park and Rec /Admin. Ass't. Reviewed By: Brad Nielsen — Planning Director Date: February 7, 2013 Re: Update on Summer Activities Staff is hoping to have all the programs set up by the end of February. A majority of the programs have been booked for the summer. There are a few new programs being offered this upcoming summer. Attached is a copy of the programs as well as the estimated summer program budget. 2013 SUMMER ACTVITIES Step to It Challenge - May 1" to May 29th - A friendly physical activity competition between residents in Hennepin County suburbs. By participating you can help your city win the "Most Steps Walked" or "Highest Average Number of Steps per Resident" award. Fun Fridays at Freeman — 6000 Eureka Road Kite Making - Friday, June 14th from 10:00 -Noon, Ages 7 -11. Registration is required. Maximum number is 10. Learn to make a 28" tall x 35" wide sled kite. You will also learn safety tips on flying kites. DNR FiN Program — Friday, June 21ST from 11:30 -1:00, Ages 5 -10. Registration is required. Maximum number is 20. Bring a lunch. There will be Fish ID, fish printing, a craft and much more. NEW -Yo -Yo Class — Friday, June 28th from 10 -Noon. 4th Grade and up. Maximum number is 12. Registration is required. Program includes the history, how the yo -yo works, hands —on instruction, safety and tricks. Yo -yo's will be provided for kids to use. Minnesota Zoomobile — Friday, July 26th at 11:00. No registration is required. All ages. They will bring a variety of animals. Plan your picnic before or after the show. The show runs about 45 minutes. Three Rivers - Geocaching - Friday, August 2nd from 10 -Noon, gees 10 -13. Registration is required. Maximum number is 20. Learn the basics of (GPS) Global Positioning Technology then use the internet to find local geocaches! Hunt for hidden treasure and use our GPS units to play an updated version of Capture the Flag! NEW - Animal Humane Society — Understanding Pet Language — This program teaches kid's grade 4 -5 about the many ways that animals communicate their needs and emotions. Kids will use their observational skills to interpret the pet's body language and vocalizations. Crescent Beach — Birch Bluff Road Stand Up Paddleboarding (SUP)- Wai Nani Surf & Paddle will be offering Beginner Stand Up Paddleboard Group Clinics to include on and off the water training. Participants will learn the basics of Stand Up Paddleboarding including gear overview, paddle and launch techniques as well as general safety instruction. SUP boards, paddles, PFDs and leashes will be provided. Age 13+ (under 16 must be accompanied by a parent or adult guardian.) Total class time is 60 -75 minutes with 60 additional minutes on the water after the clinic to practice your new found skills. Please visit www.WaiNaniSUP.com for more information. You can choose from one of the following classes for $45. Monday, July 22; Monday, July 29 Classes start at 10 a.m. Kayaking Three Rivers is hosting this activity on Friday, July 191h and Friday, August 16th from 10:30- 12:30. Ages 10 -13. The fee is $15, Registration is required. Minimum number is 6 and maximum number is 10. South Shore Community Park — 5355 St. Albans Bay Rd NEW -Skate Start Mini Shredder Camp— Sports Unlimited will be offering a Skate Start camp from July 15 -18 from 9 am- 11:00. You learn how to push and roll the skateboard using proper technique and foot placement. The boards have markings on the grip tape to indicate proper foot placement for pushing, rolling and ollying. The four day camp is $89 which includes the board rental and a t- shirt, water - bottle and medal. The camper will need to bring a helmet, water, snack and sunscreen. Do not wear open toed shoes or crocs. The maximum number of kids is 24 and the minimum number is 8. Ages 4 -10. Registration required. Freeman Park — 6000 Eureka Road Summer Rec - MCE will be holding their summer programs again at Freeman. Spend the day outside enjoying games, arts & crafts, nature activities and much more. Activities may include kickball, dodgeball, capture the flag, water relays, tie - dying, painting, and nature walks. Starting June 18- August 15, Tuesday, Wednesday or Thursdays from 9:00 a.m. —Noon. Ages 4 -11. Registration at http://minnetonl<a.registryinsight.com / NEW- Youth Pro Fitness & Nutrition —They are working with MCE and will be offering a youth fitness program created by former Viking EJ Henderson in July. This program will to on Tuesday, July 9, 16, 23, 30 from 8:00 a.m. -9:00 a.m. For grades 2 -5. NEW Tentative — Youth Pro Fitness & Nutrition Family Fun /Fitness Night — Staff is working with Youth Pro Fitness on an evening program for the family. No date has been set. The program is where they can try out a 15 minute session with EJ Henderson and his trailers. They will also learn about nutritious snacks from their registered dietician. Badger Park — 5745 Country Club Rd — Southshore Community Center Country Music Hoe -Down - Friday, May 31" — Staff is working with Kristi Anderson on this event. The American Legion is also interested in participating in this event. Tennis with Carlson Tennis— Carlson Tennis June 1— Free Tennis Play Day — 9:00 am — 10:00 am — Ages 4 -8; 10:00 -11:00 am — Ages 9 -12 June 1— Free Adult Back Into Tennis /Beginner Lession — All adults 11:00 — Noon June 24 -27 and July 15 -19 — Carlson Tennis Stars Camp — Introduce kids to the sport of tennis. Starting June 101h is adult weekly drills: • Mondays 6:30 -8:00 pm — Back Into Tennis /Beginner Lession • Tuesday 8:30 am -10:00 am — 3.0 Women's Daytime Drill • Wednesday 6:30 -7:30 pm — Cardio Tennis • Thursday 8:30 -10:00 am — Back Into Tennis /Beginner Lesson Safety Camp — Wednesday, August 14th, 9:00 am — 3:30 pm; $20; children entering 3rd 4th or 5th grade. Deadline to register is August 2. Registration required. Maximum number is 40. Movie in the Park — Friday, September 13th. The movie has not been determined yet. Movie will start at dusk. Manor Park — 20630 Manor Road Story Times with the Library — 10:30 a.m. at Manor Park Staff is waiting to hear from the Library as to the dates of Story Time. They will know more at the end of February. Music in the Park — Kidpower with Rachel — Friday, August 16th at 11:00. No registration is required. All ages. 2013 Summer Events Budget Budget Cca►st Nca Budget 4,000 Zoomolbi le $325.00 Kid Power with FRachael $450.00 Kite Makin $'195.00 Yo -Yo Class ($130-00) Movie in the Park (Twilight Zone ($1,245-00) Movie in the Park (Swank) - ESTIMATES ($350.00) Lakewincls - Gift Card for Safet Cam $75 Three Rivers Geocach i n ($180-00) Animal Humane Societ $50.00 Country Hoe - [Down ESTIMATES ($1,000-00) Totes 1. $4,075-001 $3, 925.00 $150-00