07-09-13 Park Comm Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, JULY 9, 2013 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Quinlan (August)
Edmondson (October)
Kjolhaug (June)
Hartmann (May)
Mangold (September)
Dietz (April & November)
Savaell (July)
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of May 14, 2013 — (Att. - 42A)
B. Park Commission Park Tour Minutes of June 11, 2013 — (Att. - 4213)
3. MATTERS FROM THE FLOOR
4. INTRODUCTION OF CITY ADMINISTRATOR, BILL JOYNES
5. GARY EZELL OF JOEY NOVA'S — MOVIE IN THE PARK
6. DISCUSS PARK TOURS OF JUNE 11, 2013
7. PLAN FOR PARKING LOT AND SIGNAGE AT GIDEON GLEN — (Att. - 47)
8. BADGER PARK DESIGN DISCUSSION FROM PARK TOUR - (Att. - 48)
9. MANOR PARK TENNIS COURT UPDATE - (Att. - 49)
10. OPERATING STRUCTURE OF THE SOUTHSHORE COMMUNITY CENTER
11. NEW BUSINESS
12. STAFF AND LIAISON REPORTS /UPDATES
(S'taff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. Citv Council
B. Staff
a. Financial Update / Dedication Fees (Att. -412a)
b. Work Program (Att. -412b)
c. Park Maintenance Items (Att. -412c)
13. ADJOURN
Liaison for Citv Council Meetinm on July 22 - Vawtell
CITY OF SHOREWOOD
PARK TOUR AND COMMISSION MEETING
TUESDAY, MAY 14, 2013
MINUTES
PARK TOUR
The Commission met at City Hall at approximately 5:45pm.
1. BADGER PARK
The fence is leaning at the tennis court. A green wind screen
point in the future. Discussion of signage and different color,
repaint the sign. The plan is to redo everything eventually wj
tennis court is settling and cracking in areas. Staff is still Nv a
cost analysis is completed to move the sports field orientatior
Nielsen reviewed the site plan for the future improvements.
house, turn the play field orientation, add picnic and playgr
where located. The Nvarming house was viewed. The loin 1
Is there a need for an inventory of when equipment has bee
playground is in good condition. The ;play field was revieN)
field to be irrigated and are willing to help with the project.
Center were discussed.
2. FREEMAN PARK
2A
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
7:00 P.M.
uld be added on the north end at some
ere suggested. Edmondson offered to
the reconfiguration of the entire park. The
g to hear, from sports groups before the
plan is to remove'the, rink and Nvarming
lreas, and the tennis court will remain
g on the playground needs to be redone.
A to the park? It was noted the
3rovm noted the lacrosse teams want the
re parking needs near the Southshore
Eddv Station needs to be repainted especially on the east end. Entrance to the building needs mud jacking.
There has been a request to use the fire pit, and there are no regulations in place for its use. The fire
marshal needs to get involved. Buckthorn removal was discussed. Focus has been on new trails, and there
is a need to not lose focus on maintaining the current trails. The Freeman shelter needs to be shingled.
The fascia was replaced!, It was sugg`sted a rubber surface be in the playground rather than wood chips or
pellets: There are two different vendors supplying playground equipment, and parts have been hard to get
at times. Brown suggested the edges around the parking lot be cleaned up near the ball field and it be
sceded. The Babe Muth field fence is boNved. There has been a request for a 12' fence. Brown stated we
are�responsible for maintaining equipment and should ask them to pay for additional fencing. The
community garden site was visited.
3. CATHCARTPARK
Parking on grass during events is always a problem. The message boards are empty and need locks.
Events and emergency information should be posted. The border stakes around the playground border are
coming up. Drainage issues were discussed. Basketball backboards are needed and have been ordered.
4. CRESCENT BEACH
Will be visited in June due to lack of time.
The Commission adjourned to their regular Park Commission Meeting.
PARK TOUR AND COMMISSION MINUTES
TUESDAY, MAY 14, 2013
PAGE 2 OF 5
1. CONVENE PARK COMMISSION MEETING
Chair Quinlan convened the meeting at 7:50 p.m.
A. Roll Call
Present: Chair Quinlan; Commissioners Edmondson, Kjolhaug, Hartmann,
Mangold, Dietz, and Sav tell; City Council Liaison Siakel; City Planner
Nielsen and Public Works Director BroN -,n
Absent: None
B. Review Agenda
Edmondson moved to approve the agenda as written. Mangold seconded the motion. Motion
carried.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of April 9,
Commissioner Kjolhaug moved to approve the minutes of the April 9, 2013 meeting as
amended: Dietz clarified his discussion of alcohol sales in the park. Mangold seconded the
motion. Motion carried.
3. MATTERS FROM THE FLOOR
There Nvere none.
4. HOCKEY RINK PRESENTATION BY SPORT RESOURCE GROUP
Ben Mazzito, representative of Sport Resource Group presented information on new hockey rink
board constriction materials. ' He noted there is a,,3 -year warranty. He stated he has never seen the
material break: He discussed installation. He stated adaptable fencing can be added to the top. He
stated the boards can "be torn down when not in use. He discussed ground preparation prior to
installation noting a little , bit of leveling would be required. He also discussed how the area is
flooded and the need for a rink liner.
Mangold asked hat kind of access panel is installed. Mazzito discussed the access panel which is
installed. He noted a 12' section can be removed in order to access the rink to flood. He stated the
cost is $60- 65/l.f for regular resin and $70 /l.f for winter weight which is more durable. He
discussed weight and time needed to install the rink. He stated panels are interchangeable. He
discussed the bracing panels. He distributed pictures of examples of rinks. Quinlan noted the rink
would cost around $37,000. Brown asked that a sample of the material be provided. Mazzito stated
separate sections can be replaced as needed. Quinlan asked how many customers use it as a
portable facility. Mazzito stated the majority purchase to use it as a portable, and many keep it up.
Edmondson suggested the City of Minneapolis be contacted regarding their rinks to see how they
like it (Bob Nielsen). Brown asked what the lead time is for delivery. Mazzito stated delivery in
Minnesota is not an issue. He believed it could be delivered the next day in some cases if it is in
stock.
PARK TOUR AND COMMISSION MINUTES
TUESDAY, MAY 14, 2013
PAGE 3 OF 5
_5. PARK TOUR DISCUSSION
Badger Park — options for skating pond and new orientation of play field. Discussion is to keep the
tennis court where it currently exists. The warming house will be removed as none of the plans
keeps it. There are maintenance and safety concerns associated with it. Edmondson brought up
moving it to Manor Park. Dietz stated he believed signage might be the solution to get to the
Southshore Center rather than straightening the road. Nielsen stated it is more of an issue of tying
the two facilities together to provide smoother approach. He stated it would be a cost issue.
Shifting the road would make for a gentler slope as well. He agreed it would eat up some of the
green space to shift the road. He noted it is also hard to landscape now, -
Freeman Park — Eddy Station building needs painting especially on the east side. Edmondson noted
the previous paint job should have lasted longer. Quinlan asked if the gutters can be painted, and
Edmondson indicated they cannot. He stated if the color is changed, it should brand with others in
the parks. Quinlan noted mud jacking is needed on the north side. Brown stated the mud jacking is
the quick fix. Hartmann noted there isn't any caulking, either. Brown stated ground water is an
issue in Freeman Park. There was discussion about the iire pit and whether it should be used.
There are no regulations in place for its ease, and this needs to be addressed. Trails need to be
maintained on a regular basis. Quinlan stated that should be added to the CIP when discussions are
held this summer. It was noted the park shelter, roof is planned for replacement in 2016, but he
foresaw it being done sooner rather than later. He stated he can review costs to have it taken care of
sooner. Commissioners discussed the community garden location;, and it was the general consensus
the plots should be laid out, at, an, angle. Siakel stated it should be left to the staff s discretion to
design the layout. Browne stated something will be designed that matches the surroundings better
and is more aesthetically'pleasing. The power line will be signed.
Cathcart Park Message boards should be utilized and promote events. Locks are needed. General
information sheet is needed with regular regulations, hours, emergency information. New
backboards have been ,ordered and will be shipped soon. Staff will install them. The path is in sad
shape from the playground t6 the parking lot. Brown stated the border around the playground needs
to be pounded down. The parking on the grass cannot be controlled.
6. UPDATE ON FREEMAN PARK BALL FIELD NO. 2 FENCING
Quinlan stated fencing was discussed recently with the baseball groups who requested 12' fencing along
the perimeter of the outfield. He suggested they be asked to contribute financially. Brown noted the
groups indicated they don't have any money to pay for the fence. He discussed problems with getting
vendors to provide quotes for the fence. Quinlan suggested the Commission offer to replace a 6' fence.
Brown stated that there is a 12' fence along the foul lines now that would need to be replaced at that
height. Nielsen stated the money is still an issue. He stated we will replace what is currently there. He
noted Brown had suggested a bottom rail also be provided. Brown indicated his quote includes the
bottom rail. He stated he would provide hard facts at the next meeting. Kjolhaug asked what the current
protocol is, whether the City is required to provide everNihing. Nielsen stated it works different ways
where the groups fund certain improvements and not others. He believed when they want something
more than what is there, they should be asked to help pay. Hartmann asked if there are legal requirements
PARK TOUR AND COMMISSION MINUTES
TUESDAY, MAY 14, 2013
PAGE 4 OF 5
for fence heights. BroN -,n stated there are different standards for Babe Ruth. Brown stated staff has the
direction to go fonvard and get the differential cost for a 6' and a 12' fence installation and then ask the
groups how much they are N filling to give. Hartmann stated replacing what is there is one thing, but being
asked to add improvements is another. Kjolhaug stated he Nvould like to see the policy at the next meeting
so Nve are all aNvare of what it says.
7. SERVING ALCOHOL IN THE PARKS
Quinlan stated there is a need to come up with a firm recommendation relating to serving alcohol in
the parks. Three options are: keep things as is, allow consumption, or allowing sale and
consumption. Various cities were polled to see what they offer and information has been provided
this evening. Quinlan asked if there is a consensus. Nielsen stated they tend to side towards no
alcohol allowed in the parks. Quinlan noted Commissioners had varying opinions at their last
meeting. Edmondson stated it is all about special events. He questioned whether adding the
element will draw more participation. He believed that it should,be specified for city of Shorewood
only at special events and not be allowed for individual users. He believed it should be
consumption only and no sales. Dietz asked for clarification of who is bringing in this request.
Nielsen stated when the Hoedown was first being planned, the Legion had indicated that a beer tent
be installed. The Legion has indicated they would be interested. Nielsen stated it is too late for this
year. Siakel suggested it be limited to just this location for just a couple events.
Edmondson moved to recommend allowing a pilot program for consumption and sales at
City - sanctioned events. Kjolhaug seconded the motion. Motion failed 3 -4.
8. BADGER PARK DESIGN DISCUSSION FROM PARK TOUR
Quinlan stated the biggest discussion, point now is hinging on the location of the football field. He
asked the Commission to determine .where they want it to be. He also noted no cost estimates are
available at this time. Hartmann stated she didn't think a decision can be made until cost estimates
are available. Nielsen stated they are waiting to , hear back from the sports groups about the field
orientation. He stated,numbers will, be provided at the June meeting. Quinlan asked if there is a
preference for the orientation to east /west at all. Mangold believed the orientation is much better
with the field changed. Sawtell agreed it will flow very nicely. Hartmann agreed. Quinlan
believed it is an excellent choice. Mangold questioned the expansion of the parking lot at the
Southshore Center. Nielsen stated it could double them. A more detailed plan will be forthcoming.
He stated there is: a meeting, planned next week to discuss the future of the Center, and that
discussion could have a bearing on this. In response to a question from Edmondson, Nielsen
discussed a possible location for a future picnic shelter that might also be used as a warming house.
Edmondson stated a shelter is needed in Badger Park no matter what happens. He stated he is very
pleased with the new design. Kjolhaug stated he likes the field orientation. He stated we need to be
careful about losing park space to provide additional parking. He stated it is important to keep the
hockey rink and the replacement tied together as part of this future development. Dietz stated the
east/west orientation is much better. He stated it is also worth considering leaving the playground
where it is now. He would also prefer spending more money on signage rather than reconfiguring
the road to the Southshore Center. Dietz also suggested bike racks be added to all the parks. Siakel
stated parking is really an issue for the Southshore Center, and there isn't enough parking to meet
PARK TOUR AND COMMISSION MINUTES
TUESDAY, MAY 14, 2013
PAGE 5 OF 5
the needs of what is currently there. She stated there are far more events for others than just seniors.
Quinlan summed up what will be at Badger Park. Nielsen stated the plan will be refined and figures
will be provided. He didn't anticipate the orientation will impact play in any way.
9. UPCOMING PARK SUMMIT MEETING ON MAY 21
Quinlan reminded members of the date for the quarterly park summit meeting. Nielsen stated a "save the
date" notice was sent to participants. Possible agenda items were discussed.
owards City
are date. Financial
14, 2013,
CITY OF SHOREWOOD
PARK TOUR
TUESDAY, JUNE 11, 2013
MINUTES
PARK TOUR
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
6:00 P.M.
The Commission met at City Hall at approximately 5:45pm and departed for the second park tour
1. SKATE PARK
Discussion included the following:
a. Fence has been ordered and N -611 arrive in a couple weeks.
b. The skate park is a draw for younger skaters rather than the more experienced.
C. Should the area along Highwa -,T 7 be kept open'or screened from traffic?
d. Message board had no messages.
e. Skateboard Camp Neill be offered again this summer.
f Some sections of decking on skate ramps need to be replaced and painted.
g. Only one picnic table on site while it Nvas believed there used to be two.
h. The community garden is Nvorking Nvell although gardeners throw rocks to the edge where they can
get caught up in moNvers.
2. MANOR PARK
a. Fan and light stolen inside park shelter. Rest rooms automatically lock. Drainage issue at shelter.
Gutters neededon,,south side.
b. Playground is 2'vears old.
C. Tennis court edges are'not even.
d. Concerns were raised about striping of tennis court for pickle ball. Not enough courts as a result.
Complaint received that balls do not bounce Nvell on the existing surface.
e. Fields currently used bN- South Tonka Little League and soccer.
f FbunUain, -,ill be installed soon in the garden.
& Despite theIhealth ofthe tree, park users Nvant it to remain.
h, Pond — the level Nvas raised with the hope that the algae Nvould not return — this did not happen.
BroN -,n explained how the permitting process for all future requests Neill be very restrictive.
i. Need bigger backboard at basketball court.
3. SILVERWOOD PARK
a. Message board is fine but needs a lock.
b. Park shelter looks good.
C. BroN-,n discussed current setbacks N ith lack of sufficient Public Works staff due to sick leave and
vacation usage.
d. Issue rose N ith basketball rolling doN -,n the hill to the swamp on occasion. It Nvas suggested a small
fence be put up so the balls don't go into the swamp.
e. Concern rose about pond being green already.
f Retaining Nvall fence boards are loose.
4. CHRISTMAS LAKE ACCESS
a. Shorewood has been taking care of the landing to this point. There is a need to clarIA- N ith the
DNR who is responsible for what at the landing.
PARK TOUR MINUTES
TUESDAY, JUNE 11, 2013
PAGE 2 OF 2
b. Signs need to be replaced /refreshed. Striping Neill also be done and gates need to be repaired.
C. Plan for centralized system for boat inspection.
d. Trying to get Carver County to do all the boat inspections.
5. CRESCENT BEACH
a. Public Works from Shorewood and Tonita Bay perform maintenance on alternate Nveeks as the
ownership is shared.
b. Refasten bouvs at east side of dock.
6. GIDEON GLEN
a. Plan for 2 -3 parking stalls and possibly malting room fora bus to park for educational
field trips.
b. Path is overgroN -,n — mark the trail and mow loN-, to keep it more natural.
C. Watershed responsible for the vegetation.
d. It Nvould be nice to have a Nvooden platform and a place to sit.
e. Orange erosion fencing needs to be removed.
7. RECAP
a. Create a Nvork plan to include what Nve saw on the tour.
b. Plan for parking lot at Gideon Glen N -611 be presented at next meeting.
C. Find out about the edging at the'Manor Park tennis court,
d. Request for a budget update at next meeting„
e. Manager at Joey Nova's Nvould like to mak "' presentation,at next meeting about his
interest in becoming involved in the Movie in the Park event in September.
f. Lacrosse group would like to install irrigation sy stern at Badger Park.
g. Park users at Freeman are very concerned about parking and access to and from the park.
8. ADJOURN
The Park Tour of June 11, 2013 ended at 7:36 mm, Motion carried.
LY
Clare T. Link
Recorder
CITY OF
SHOREW-00D
5755 COUNTRY CLUB ROAD SHOREWOOD', MINNESOTA 55331- 8927.• (952) 960 -7900
FAX (952) 474 -0128 • www.d.shorewood.mmus_• c1tyhaI1 @ci.sho.rewo0d.mn.us
MEMORANDUM
TO: - Park Commission
FROM: Brad Nielsen
DATE, 3 7uly 2013
E
i
RE: Gideon Glen Improvements
FILE NO: Parks (Gideon Glen)
This year's work program and CIP include construction of parking spaces for the Gideon Glen
Conservation Open Space site and a monument sign similar to the signs used in. our parks and for
City Hall.
Parking. The attached sketch shows the e_ asterly end .of the Gideon Glen site with three proposed
parking spaces. Staff has struggled in an attempt to accommodate a bus,parking space., The
problem is, the grade just west of the existing driveway drops off significantly and, there is
inadequate depth for a standard length school bus. While this could be overcome with some
substantial site alteration; including construction of a retaining wall; it'starts to make the parking
quite expensive. The original intent for this parking area was to be minimal and inexpensive.
There are two'potential alternatives: 1) the School District could be advised that they would have to'
limit their bus sizes to fit the parking; or 2) a bus could parallel park along the existing driveway.
The second alternative would necessitate buses having to back into the trailhead /vehicle access
portion of the trail. To our knowledge, school bus drivers try to avoid backing up whenever
possible. The parking, spaces shown_ on the illustration are amply sized to accommodate the, shorter
buses.
Monument Sign. It is recommended that the sign for Gideon Glen be similar in design and
construction to the park entiy and City Hall entry signs. Proposed wording for the sign is shown on
the second attachment. `Acknowledgement is given to the Minnehaha Creek Watershed District for
its partnership in acquiring and restoring the site. We will attempt to have quotes for the sign
available at Tuesday night's meeting.,
Cc: Kristine Sundberg -
s,
R.«$ PRINTED ON RECYCLED PAPER
.-. _.,.�tV R
Gideon Glen
A Conservation Open Space Project:
City of Shorewood in Partnership with
Minnehaha Creek Watershed District
GIDEON GLEN - PROPOSED SIGN
12a
MEMORANDUM
Date: July 9, 2013
To: Chairman Quinlan
Park Commission Members
From: Bruce DeJong, Finance Director
Re: Budget Update and Capital Improvement Plan (CIP)
This is the time of year that we need to prepare a budget for recreation activities in 2014 and
start thinking about the longer range capital needs of our parks.
The Recreation budget in the General Fund is running ahead of where it was last year at this
time. It looks as if full year operations will be over budget with the information that we have
available now. This is primarily based on the amount of time allocated to Recreation activities
by Ms. Grout as compared to the amount of time allocated toward general administrative
activities. However, since both of these activities are in the General Fund, it does not affect the
overall results of the General Fund and is therefore not an item needing much scrutiny. We also
hired rink attendants this year because of good ice weather. No attendants were hired in 2012
because of poor skating conditions.
For the 2014 Recreation budget, the amounts of allocated salary and benefits will be filled in
after consulting with the City Council. The City Council will also determine the amount of
transfer from the General Fund to the Park Capital Improvements Fund. The budget challenge
for the Park Commission and city staff is to estimate the amount of expenditure to run the park
programs for the next year. The City Council needs budget input from the Commission after
the August meeting. The City Council schedule currently shows a preliminary budget adoption
for 2014 on September 9, 2013.
Fund 402 - Park Capital Improvements has had only one major capital purchase this year, which
was the Sport Court at Manor Park. The Commission should determine which of the other
capital expenditures are going to be pursued this year since the process of getting quotes and
having them approved by City Council could begin to run to the end of the construction season
if not started now.
I would like to discuss the future project list with the Park Commission at this meeting. If the
Commission has made some determination about the Badger Park projects that it wants to show
in the 10 year capital plan, now is the time to clarify the intentions. The CIP will not be
discussed in extensive detail by the City Council until October so there is more time available to
make long range spending plans for capital items.
Attachments: 2013 Recreation Expenditures
2014 Recreation Budget Worksheet
2013 Park Capital Projects Revenues & Expenditures
2013 -2022 CIP Projects by Funding Source
7 -03 -2013 12:08 PM
CITY OF
SHOREWOOD
PAGE: 26
REVENUE & EXPENSE
REPORT (UNAUDITED)
FULL -TIME REGULAR
21,882.00
AS OF: JUNE
30TH, 2013
72.40
101 - General Fund
101 - 45300 -102
-
0.00
Recreation
417.75
0.00 (
50.00% OF YEAR COMP.
101- 45300 -103
CURRENT
CURRENT YEAR TO DATE
% OF BUDGET
DEPARTMENTAL EXPENDITURES
BUDGET
PERIOD ACTUAL
BUDGET BALANCE
PERSONAL SERVICES
101- 45300 -101
FULL -TIME REGULAR
21,882.00
2,380.28
15,842.95
72.40
6,039.05
101 - 45300 -102
OVER -TIME
0.00
0.00
417.75
0.00 (
417.75)
101- 45300 -103
PART -TIME
10,000.00
209.04
11,997.08
119.97 (
1,997.08)
101 - 45300 -121
PERA CONTRIB -CITY SHARE
1,586.00
187.74
1,296.24
81.73
289.76
101 - 45300 -122
FICA CONTRIB -CITY SHARE
2,439.00
198.09
2,160.04
88.56
278.96
101- 45300 -131
EMPLOYEE INSURANCE -CITY SH
453.00
42.00
255.00
56.29
198.00
TOTAL PERSONAL SERVICES
36,360.00
3,017.15
31,969.06
87.92
4,390.94
MATERIALS & SUPPLIES
101 - 45300 -245
GENERAL SUPPLIES
1,500.00
200.00
500.00
33.33
1,000.00
101 - 45300 -246
PROGRAM EXPENSE
0.00
325.00
2,322.99
0.00 (
2.322.99)
TOTAL MATERIALS & SUPPLIES
1,500.00
525.00
2,822.99
188.20 (
1,322.99)
SUPPORT SERVICES /CHARGES
101 - 45300 -302
CONSULTING FEES
0.00
0.00
0.00
0.00
0.00
101 - 45300 -321
COMMUNICATIONS- TELEPHONE
2,100.00
0.00
0.00
0.00
2,100.00
101 - 45300 -331
TRAVEL, CONFERNECE & SCH00
1,500.00
0.00
48.06
3.20
1,451.94
101- 45300 -351
PRINTING AND PUBLISHING
1,500.00
0.00
0.00
0.00
1,500.00
101 - 45300 -400
CONTRACTUAL SERVICES
14,795.00
187.00
3,306.00
22.35
11,489.00
101- 45300 -433
DUES AND SUBSCRIPTIONS
250.00
0.00
0.00
0.00
250.00
101- 45300 -437
TAXES /LICENSES
0.00
0.00
49.00
0.00 (
49.00)
101 - 45300 -441
ARCTIC FEVER
0.00
480.00
4,939.58
0.00 (
4,939.58)
101 - 45300 -442
SNOW PRINCESS TEA PARTY
0.00
0.00
1,920.00
0.00 (
1,920.00)
101 - 45300 -450
BANK SERVICE CHARGES
0.00
0.00
0.00
0.00
0.00
TOTAL SUPPORT SERVICES /CHARGES
20,145.00
667.00
10,262.64
50.94
9,882.36
TRANSFERS
101 - 45300 -720 OPERATING TRANSFERS 42.000.00 0.00 0.00 0.00 42,000.00
TOTAL TRANSFERS 42,000.00 0.00 0.00 0.00 42,000.00
TOTAL Recreation 100,005.00 4,209.15 45,054.69 45.05 54,950.31
RECREATION
Revenue Coding: 101 -
Expenditure Coding: 101- 45300-
REVENUE
34780 Recreation & Class Fees
PERSONAL SERVICES
101 FULL -TIME REGULAR
102 OVERTIME
103 PART -TIME
106 OTHER
111 SEVERANCE PAY
121 PERA CONTRIB - CITY SHARE
122 FICA CONTRIB - CITY SHARE
131 EMPLOYEE INSURANCE - CITY SHARE
141 UNEMPLOYMENT COMPENSATION
151 WORKERS COMPENSATION
TOTAL PERSONAL SERVICES
MATERIALS & SUPPLIES
221 MAINTENANCE OF EQUIPMENT
223 MAINTENANCE OF BUILDINGS
240 SMALL TOOLS AND MINOR EQUIPMENT
245 GENERALSUPPLIES
246 PROGRAM EXPENSE
TOTAL MATERIALS & SUPPLIES
SUPPORT SERVICES /CHARGES
302 CONSULTING FEES
303 ENGINEERING FEES
304 LEGAL FEES
321 COMMUNICATIONS - TELEPHONE
331 TRAVEL, CONFERENCE & SCHOOLS
351 PRINTING AND PUBLISHING
380 UTILITY SERVICES
400 CONTRACTUAL SERVICES
410 RENTALS
433 DUES AND SUBSCRIPTIONS
437 TAXES /LICENSES
440 MISCSERVICES
450 BANK SERVICE CHARGES
YTD Dept
Actual
Budget
June
Request Percent
Dollar
2012
2013
2013
2014 Increase
Change
33,569
29,500
19,737
- 100.0%
(29,500)
(14,795)
#DIV /0!
YTD
- 100.0%
(250)
Actual
Budget
June
Percent
Dollar
2012
2013
2013
Increase
Change
28,780
21,882
15,843
- 100.0%
(21,882)
-
418
#DIV /01
-
3,099
10,000
11,997
- 100.0%
(10,000)
-
#DIV /01
-
-
#DIV /01
-
2,302
1,586
1,296
- 100.0%
(1,586)
2,370
2,439
2,160
- 100.0%
(2,439)
1,076
453
255
- 100.0%
(453)
-
#DIV /01
-
-
#DIV /01
-
37,627
36,360
31,969
- - 100.0%
(36,360)
#DIV /01 -
#DIV /01 -
#DIV /01 -
1,171 1,500 500 - 100.0% (1,500)
2,323
1,171 1,500 2,823
728
2,100
179
1,500
904
1,500
10,164
14,795
150
250
3,258
(1,500)
63
-
48
3,306
49
6,860
- - 100.0% (1,500)
#DIV /01
-
#DIV /01
-
#DIV /01
-
- 100.0%
(2,100)
- 100.0%
(1,500)
- 100.0%
(1,500)
#DIV /0!
-
- 100.0%
(14,795)
#DIV /0!
-
- 100.0%
(250)
#DIV /01 -
#DIV /01 -
TOTAL SUPPORT SERVICES /CHARGES 15,446 20,145 9,596 - - 100.0% (20,145)
TRANSFERS
720 OPERATING TRANSFERS 42,000 42,000 - 100.0% (42,000)
TOTAL TRANSFERS 42,000 42,000 - - - 100.0% (42,000)
TOTAL PARKS AND RECREATION
96,244
100,005
40,633 - - 100.0% # # # # # ##
Net Levy Support
75,102
70,505
40,633 -
7 -03 -2013 12:09 PM
402 -Park Capital Improvements
FINANCIAL SUMMARY
REVENUE SUMMARY
INTERGOVERNMENTAL
CHARGES FOR SERVICES
MISCELLANEOUS REVENUE
UTILITY REVENUE
TRANSFERS
TOTAL REVENUES
EXPENDITURE SUMMARY
Park Capital improvement
TOTAL EXPENDITURES
REVENUES OVER /(UNDER) EXPENDITURES
CITY OF SHOREWOOD
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: JUNE 30TH, 2013
PAGE: 1
50.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
0.00
0.00
0.00
0.00
0.00
30,000.00
0.00
35,000.00
116.67 (
5,000.00)
800.00
0.00
0.00
0.00
800.00
0.00
0.00
0.00
0.00
0.00
42.000.00
0.00
0.00
0.00
42.000.00
72,800.00
0.00
35,000.00
48.08
37,800.00
141,500.00
0.00
26,082.19
18.43
115,417.81
141,500.00
0.00
26,082.19
18.43
115,417.81
( 68,700.00)
0.00
8,917.81
(
77,617.81)
7 -03 -2013 12:09 PM
CITY OF
SHOREWOOD
PAGE: 2
REVENUE & EXPENSE
REPORT (UNAUDITED)
0.00
0.00
0.00
AS OF: JUNE
30TH, 2013
0.00
0.00
402 -Park capital Improvements
0.00
0.00
TOTAL INTERGOVERNMENTAL
0.00
0.00
0100
0.00
50.00%
OF YEAR COMP.
CURRENT
CURRENT YEAR TO DATE
% OF
BUDGET
REVENUES
BUDGET
PERIOD ACTUAL
BUDGET
BALANCE
INTERGOVERNMENTAL
402 -33430 MIGHTY KIDS SOCCER MATCHING GR
0.00
0.00
0.00
0.00
0.00
402 -33620 HENNEPIN YOUTH SPORTS GRANT
0.00
0.00
0.00
0.00
0.00
TOTAL INTERGOVERNMENTAL
0.00
0.00
0100
0.00
0.00
CHARGES FOR SERVICES
402 -34775 PARK DEDICATION FEES
30,000.00
0.00
35.000.00
116.67 (
5,000.00)
TOTAL CHARGES FOR SERVICES
30,000.00
0.00
35,000.00
116.67 (
5,000.00)
MISCELLANEOUS REVENUE
402 -36210 INTEREST EARNINGS
800.00
0.00
0.00
0.00
800.00
402 -36211 GAIN / (LOSS) ON INVESTMENTS
0.00
0.00
0.00
0.00
0.00
402 -36230 CONTRIBUTIONS AND DONATIONS FR
0.00
0.00
0.00
0.00
0.00
402 -36240 REFUNDS & REIMBURSEMENTS
0.00
0.00
0.00
0.00
0.00
402 -36270 MISCELLANEOUS REVENUE
0.00
0.00
0.00
0.00
0.00
402 -36275 PARK CONCESSIONS SALES
0.00
0.00
0.00
0.00
0.00
TOTAL MISCELLANEOUS REVENUE
800.00
0.00
0.00
0.00
800.00
UTILITY REVENUE
402 -37840 CASH OVER
0.00
0.00
0.00
0.00
0.00
TOTAL UTILITY REVENUE
0.00
0.00
0.00
0.00
0.00
TRANSFERS
402 -39200 TRANSFERS IN
0.00
0.00
0.00
0.00
0.00
402 -39201 TRANSFER FROM GENERAL FUND
42,000.00
0.00
0.00
0.00
42,000.00
402 -39202 TRANSFERS FROM ENTERPRISE FUND
0.00
0.00
0.00
0.00
0.00
402 -39203 TRANSFER FROM OTHER FUNDS
0.00
0.00
0.00
0.00
0.00
TOTAL TRANSFERS
42,000.00
0.00
0.00
0.00
42,000.00
TOTAL REVENUES 72,800.00 0.00 35,000.00 48.08 37,800.00
------- - - - - -- ------- - - - - -- ------- - - - - -- - - - - - -- ------- - - - - --
7 -03 -2013 12:09 PM CITY OF SHOREWOOD PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: JUNE 30TH, 2013
402 -Park Capital improvements
Park Capital Improvement
DEPARTMENTAL EXPENDITURES
50.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
PERSONAL SERVICES
0.00
0.00
0.00
0.00
0.00
402 - 48000 -101 FULL -TIME REGULAR
0.00
0.00
0.00
0.00
0.00
402 - 48000 -103 PART -TIME
0.00
0.00
0.00
0.00
0.00
402 - 48000 -121 PERA CONTRIB - CITY SHARE
0.00
0.00
0.00
0.00
0.00
402 - 48000 -122 FICA CONTRIB - CITY SHARE
0.00
0.00
0.00
0.00
0.00
402- 48000 -131 EMPLOYEE INSURANCE - CITY
0.00
0.00
0.00
0.00
0.00
402 - 48000 -151 WORKERS COMPENSATION
0.00
0.00
0.00
0.00
0.00
TOTAL PERSONAL SERVICES
0.00
0.00
0.00
0.00
0.00
MATERIALS & SUPPLIES
0.00
0.00
0.00
0.00
0.00
402- 48000 -245 GENERAL SUPPLIES
0.00
0.00
32.19
0.00 (
32.19)
402 - 48000 -254 MISC PURCHASES
0.00
0.00
0.00
0.00
0.00
402 - 48000 -255 CANDY /FOOD PURCHASES
0.00
0.00
0.00
0.00
0.00
402 - 48000 -256 BEVERAGE PURCHASES
0.00
0.00
0.00
0.00
0.00
TOTAL MATERIALS & SUPPLIES
0.00
0.00
32.19
0.00 (
32.19)
SUPPORT SERVICES /CHARGES
402 - 48000 -302 CONSULTING FEES
402 - 48000 -303 ENGINEERING FEES
402 - 48000 -304 LEGAL FEES
402 - 48000 -311 ENGINEERING - STAFF
402- 48000 -313 ENGINEERING - DESIGN STAGE
402 - 48000 -315 ENGINEERING - CONSTRUCTION
402- 48000 -351 PRINTING AND PUBLISHING
402 - 48000 -400 CONTRACTUAL SERVICES
402 - 48000 -431 CASH SHORT
402 - 48000 -440 MISC SERVICES
402 - 48000 -450 BANK SERVICE CHARGES
TOTAL SUPPORT SERVICES /CHARGES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
CAPITAL OUTLAY
402 - 48000 -511 LAND IMPROVEMENTS
0.00
0.00
0.00
0.00
0.00
402 - 48000 -520 BUILDINGS & STRUCTURES
0.00
0.00
0.00
0.00
0.00
402 - 48000 -540 MACHINERY & EQUIPMENT
0.00
0.00
0.00
0.00
0.00
402 - 48000 -580 OTHER IMPROVEMENTS
141,500.00
0.00
26.050.00
18.41
115.450.00
TOTAL CAPITAL OUTLAY
141,500.00
0.00
26,050.00
18.41
115,450.00
EDA DEBT SERVICES
402 - 48000 -611 BOND INTEREST
0.00
0.00
0.00
0.00
0.00
TOTAL EDA DEBT SERVICES
0.00
0.00
0.00
0.00
0.00
TRANSFERS
402- 48000 -710 RESIDUAL EQUITY TRANSFERS
0.00
0.00
0.00
0.00
0.00
402 - 48000 -720 OPERATING TRANSFERS
0.00
0.00
0.00
0.00
0.00
TOTAL TRANSFERS
0.00
0.00
0.00
0.00
0.00
TOTAL Park Capital Improvement
141,500.00
0.00
26,082.19
18.43
115,417.81
7 -03 -2013 12:09 PM CITY OF SHOREWOOD PAGE: 4
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: JUNE 30TH, 2013
402 -Park capital Improvements
Park Capital improvement
DEPARTMENTAL EXPENDITURES
50.00% OF YEAR COMP.
CURRENT CURRENT YEAR TO DATE % OF BUDGET
BUDGET PERIOD ACTUAL BUDGET BALANCE
TOTAL EXPENDITURES
141,500.00
------- - - - - -- -------
0.00
- - - - -- -------
26,082.19
- - - - --
18.43 115,417.81
- - - - - -- ------- - - - - --
REVENUES OVER /(UNDER) EXPENDITURES
( 68,700.00)
0.00
8,917.81
( 77,617.81)
City of Shorewood, Minnesota
Capital Improvement Program
2013 thru 2022
PROJECTS BY SOURCE
Source # Priority 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total
402 - Park Improvements
Gideon Glen Parking Lot& Signage
P0003
5
20,000
20,000
Freeman Plaza
P0100
5
5,000
5,000
Freeman North Playground
P0102
4
55,000
55,000
Equipment
Freeman Parking Lot w/ MCWD
P0103
5
50,000
50,000
Freeman Ball Field Lights
P0104
5
75,000
75,000
Freeman Picnic Shelter Re -Roof
P0105
4
3,000
3,000
Freeman Park - Eddy Station
P0108
4
8,500
3,000 11,500
Cathcart Park - Resurface
P0200
1
6,500
7,000
7,000 20,500
Tennis /Basketball Courts
Cathcart Park Hockey Boards
P0201
3
20,000
20,000
Cathcart Park Tot Lot
P0202
5
50,000
50,000
Cathcart Parking Lot
P0203
5
100,000
100,000
Badger Park - Rustic Trail
P0300
3
10,000
10,000
Badger Park Tennis Courts
P0301
2
200,000
8,000 8,000
216,000
Badger Park Hockey Rink
P0302
n/a
200,000
200,000
Badger Park Swing Set
P0303
2
12,000
12,000
Badger Park Green Space
P0304
2
20,000
20,000
Badger Park Warming House
P0305
2
80,000
80,000
Badger Park Playground Equipment
P0306
2
65,000
65,000
Manor Park - Versa -Court Tennis
P0400
1
30,000
30,000
Surface
Manor Park - Water Source for
P0401
1
8,000
8,000
Garden
Manor Park - Shelter Outside Floor
P0402
1
5,400
5,400
& Stoops
Silverwood Park - Resurface 1/2 court
P0500
2
2,000
2,500
2,500 7,000
Silverwood Park Equipment
P0501
3
60,000
60,000
Silverwood Park Swing Set
P0502
3
14,000
14,000
Skate Park Rehab
P0600
3
75,000
75,000
Source # Priority 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Total
Skate Park Picnic Shelter P0601 5
Skate Park - Community Garden P0602 5
Fencing
402 - Park Improvements Total
GRAND TOTAL
15,000 15,000
5,000 5,000
141,500 652,000 28,500 3,000 113,000 134,500 19,000 128,400 9,500 3,000 1,232,400
141,500 652,000 28,500 3,000 113,000 134,500 19,000 128,400 9,500 3,000 1,232,400
zui sworK
COY
12b
Community Garden Fencing
Provide Sketch of
Plots(done). Fencing should
be in Win next 3 wks
(6/25/13)
Freeman
Eddy Station -
Painting /Staining of Eddy
badger
Rustic Trail Box Culvert:
1. Get Bids
Watershed Permits?
2. Constructed by
Contractor
Brad working with Paul
Hornby from WSB (6/25/13)
Determine Planning for
Badger Park
On -Going
Manor
Verso -Court Tennis Surface
COMPLETED'.
Water Source for Gardens
Cathcart-
Backboard for Basketball
Hoop
Public Works will install /Put
in Newsletter when installed
Gideoni"Glen
Parking Lot & Signage:
1. Plans
On pk agenda 7/9/13
2. Construction
g11`Parks
Park Summit meeting with
adjoining communities
Next mtg in August
12c
2013 Park Maintenance Items from Park Tours
-9,
Silverwood
Retaining Wall fence boards
are loose.
Basketballs rolling down hill
- it was suggested a small
fence be put up
skate -Park -
Sections of decking on
skate ramps need to be
replaced and painted
Freeman
Eddy Station needs to be
repainted.
Entrance to the building
Joe Pazandak is getting
needs mud jacking.
quotes.
Freeman Shelter needs to
be shingled.
Batlger_-
Manor
Gutters needed on south
side
Bigger backboard at tennis
court
Fountain installed by
gardens
Dead bush by playground
0athcart
Border stakes around the
playground border are
coming up.
Parking on grass during
events is a problem.
Basketball backboards are
needed - have been
ordered.
Gideon Glen
Orange erosion fencing
needs to be removed
Path is overgrown
-Crescent Beach•
Refasten bouys at east side
of dock