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11-19-13 Park Commission Agenda PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, NOVEMBER 19, 2013 7:30 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan (August) Edmondson (October) Kjolhaug (June) Hartmann (May) Mangold (September) Dietz (April & November) Savaell (July) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of October 15, 2013 — (Att. - 42A) 3. MATTERS FROM THE FLOOR 4. NEW BUSINESS 5. BADGER PARK PLAN OPTIONS — (Att. - 45) 6. ARCTIC FEVER SNOW SCULPTURES — (Att. - 46) 7. FREEMAN PARK PICNIC SHELTER RE -ROOF — (Att. - 47) 8. STAFF AND LIAISON REPORTS /UPDATES (S'taff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. Citv Council B. Staff 9. ADJOURN Liaison for Citv Council Meeting on No>ember 25 Dietz #Za CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, OCTOBER 15, 2013 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. Chair Quinlan; Commissioners Mangold, Dietz, and Savaell; ( Review Agenda Quinlan suggested the dog park item (Item 5) be moved to would like to discuss lighting in the parks under New Busii as amended. Sawtell seconded the motion. Motion carried 2. APPROVAL OF MINUTES A. Park Commission Meeting Mangold moved to al seconded the motion. 3. MATTERS There Nvere none. 5. SKATE PA: Nick SNvaggert was pi more Nvth just a, little expanded in the future 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. olhaug, Hartmann, [sen, City Engineer Hornbv the agenda. Mangold stated he n moved to approve the agenda as written. Hartmann the skate park and proposed dog park site. He believed it Nvould be used front and a few minor improvements. He believed the garden site can be Edmondson asked if the compost bin is on the site. Swaggert noted it is outside the fence area next to the garden. Edmondson asked if the dog park Nvould end up as barren as the other one he has seen. Swaggert stated the grass Nvould deteriorate and N ood chips Nvould be needed. SN -, aggert stated this is an unused park, and this is an opportunity for more use. Quinlan asked if the skate park is even a use now. He stated the garden area has been successful. He believed there needs to be more discussion about what should be at this park. He believed a dog park is a good idea. Nielsen stated he didn't have time to pull together costs. Fencing Nvas discussed. Nielsen noted a conditional use amendment Nvould be required for the new use which calls for a public hearing. PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 PAGE 2 OF 5 Quinlan asked if there are any concerns with the use. Nielsen stated there wiill be a maintenance factor, whether it is wvood chips or whatever material is used. Mangold stated this is the perfect park for this. Sw-aggert stated owners are good at picking up dog wvaste. Commissioners discussed usage fees. It wvas noted most dog parks have free admission. Hartmann believed a six -foot fence wvould be needed. Sw-aggert stated there are probably dog park standards. Quinlan suggested this and the skate park be on an agenda in the next couple 4. DISCUSS BADGER PARK PRELIMINARY DESIGN Jason and Samantha from WSB were present to discuss the step wvould be to refine the plan and incorporate recreational Samantha reviewed the draft program elements of the park. Dietz o be in the discussion. Nielsen stated it is part of the consideration, the discussion. Nielsen stated as a result of increased parking, then if this wv as a private development, w e would be required to enlar system would also be created that is above and beyond what will be can share with WSB. Mangold stated free skating could also be a cons skating because of salt from the parking lot causing Mangold wv as concerned consideration. Commissioners discussed the orientation is north/south, Kic Jason reviewed the timeline Nielsen discussed the possibility issues. He stated the plan for Sc Hartmann asked l information will be He stated the next sked if the TON-,-n Square,clement should also Dietz asked where the marsh expansion is in pond will also have to be enlarged. He stated ,e the pond. Hornby stated a water quality required. He stated he has a couple ideas he pond will not work, well as free into the olav�4round area. Jason stated that will be taken into anon and whether it should be changed. Jason stated the preferred for more information in writing on this issue. the park elements and review the concept plan options. g4he development of the park should it become necessary due to budget Center is still uncertain. be saved if the north/south orientation remains. Nielsen stated that Jason stated the plan options will be developed in time for the November 12 meeting. The plan will include a focal point for the pond and a town square feel. Kjolhaug stated there will be real limitations on what can be done with the storm water pond. Jason suggested seating areas to begin with. Hornby stated the first ten feet will be plants to filter the storm water. 6. CIP DISCUSSION PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 PAGE 3 OF 5 Nielsen discussed the timing for approval of the CIP. He asked for comments on changes as submitted. Quinlan reviewed additions made at the last meeting. Mangold asked about the Badger Park rustic trail. Nielsen stated the trail is done. What is not done is the overpass which needs input from the Watershed and is included in Badger Park improvements for 2014. Commissioners and staff discussed lumping all the Badger Park improvements together. Edmondson suggested going through 2013 to make sure ever, -thing has been completed and if not, move it. Commissioners discussed the water source for Manor Park's garden area: Nielsen stated the plan is to complete the Nvork this year by contracting it out. Kjolhaug asked if it is possible to use irrigation from existing ponds. Nielsen stated it is certainly worth looking at. Kjolhaug stated it would certainly be less expensive. Nielsen stated it would be a simpler solution to run'the'lme from the existing shelter. Nielsen stated the signage for Gideon Glen will be completed this year, and the parking lot will be completed in 2014. Quinlan stated they should be split into two separate items in that case. It was noted the motion had been made to not exceed $15,000 for both items together. Commissioners discussed this. Kjolhaug suggested $12,000 be earmarked for the sign. Kjolhaug suggested it be moved to 2014. He stated that is a lot of money for a sign for a nature area. Nielsen noted the sign estimate was about $870 in the amount of $8700 and the remainder in 20 Commissioners discussed Edmondson was concerne spring. Quinlan suggeste+ an estimate on the trim. Kjolhaug spring. 'I Commissioners discussed the Fri Nielsen stated we need to resolv and aainti Glen items will be split for 2013 for the sign NN-111 begin next week. work beginning so late in the season. He suggested it be tabled until sup to the staff to use their discretion. Edmondson suggested getting inting this timed year. Nielsen stated the quote Nvon't hold until Edmondson stated he would be willing to keep an eye on the project. ;key rink, type of boards, cost for the project, and lighting. will be done. A firm cost cannot be determined until that is done. Commissioners discussed the amount which should be earmarked for the hockey rink. Nielsen stated it will probably be bumped if the figure is too high. Commissioners discussed,the rationale of putting a hockey rink. in Freeman Park. Quinlan suggested putting $200,000 for a hockey rink. in Freeman Park in 2016. Commissioners discussed sharing the rink. with Tonl.a Bay. Kjolhaug stated he would like to see a real number. Savaell stated a more accurate number is needed. Mangold stated he would like it to remain at $40,000. Hartmann stated at least $100,000 is appropriate; Edmondson concurred. Commissioners concurred. Mangold moved to recommend changes to CIP: Gideons Glen split out signage in 2013 ($9,000) and parking lot in 2014 ($6,000) as discussed and Freeman Park, increase hockey rink to $100,000 in 2015 and to recommend a strong look at sharing the rink at Manitou Park with Tonka Bay in 2014. Hartmann seconded the motion. Motion carried. PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 PAGE 4 OF 5 7. EDDY STATION CONCESSION AGREEMENT FOR 2014 Commissioners reviewed the concession agreement for 2014 which is the same as this year. Kjolhaug stated he Nyould like to see this offered to a sports team every year. Nielsen stated it has been done and no one Nyould volunteer to Nyork. Hartmann stated it is something Nyorth looking into. Nielsen stated the person who does this nosy is there for all the events. Kjolhaug suggested a letter be sent to the youth programs before the concession agreement is executed for 2015. Commissioners discussed whether a youth program Nyould be interested and if a4etter should be sent out. Nielsen suggested a survey of the youth groups asking if they are happy Nth the service,or if they are interested in taking it over. Kjolhaug moved to recommend approval of the concession agreement for 2014 and to request a letter be drafted to send to the youth groups in February or March offering the opportunity in 2015. Mangold seconded the motion. Motion carried. 8. NOVEMBER PARK MEETING DATE The November park meeting Neill be on Tuesday, November 12 at 7 9. NEW BUSINESS Agenda items for the Park Summit meeting Nyere discussed A. Park Lighting Mangold stated he Nyould lik& to see «hat is being done about the lighting schedules in the parks. He questioned whether they are running in the'parks v hen no one is around. He stated he would like to knovy vyhat the schedules" are and whether the timers have arty flexibility. Nielsen believed the timers can be adjusted. whether efficiency Quinlan asked for additional the information. He noted he Edmondson urged the P Council representatives: January 27 — Kjolhaug February 24 — Savaell March 24 — Dietz energy efficient. Nielsen stated staff does look at energy ition for revievy at the next meeting. Nielsen stated he Neill try to get not be at the meeting on November 12. ission to attend the Appreciation Dinner on December 2. 12. STAFF AND LIAISON REPORTS /UPDATES A. City Council PARK COMMISSION MINUTES TUESDAY, OCTOBER 15, 2013 PAGE 5 OF 5 Nielsen updated the Commission on recent City Council activities — how to spend money from house sale, surpluses in sev, er /Neater funds, storm Neater fees, rate study. B. Staff Nielsen stated the SmithtoN -,n Trail is moving along slowly. He stated there Nvere drainage issues which slowed the project. The Nvork Neill not be completed this fall as hoped. 11. ADJOURN Hartmann moved, Sawtell seconded, to adjourn the Park at 9:45 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder of October 15, 2013 #s Z-1 CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,hall'a?ci.shoreNN- ood.mn.us Park Commission From: Twila Grout — Recreation Coordinator /Administrative Assistant Reviewed By: Jean Panchyshyn — City Clerk Date: November 13, 2013 Re: Agenda Item 5 — Badger Park Concept Plan Options WSB Landscape Architect Jason Amberg and Engineer Paul Hornby will be attending Tuesday night's park meeting to present and answer questions on the Badger Park concept plans. Once the Park Commission has determined which concept plan is desired, WSB will being on the cost projection for that plan. Attached are the two concept plans and standards for athletic field orientation. 07 on CITY OF SHOREWOOD -,rax c iy F', 2,� "71" NO n� Ab\ I ,t '� S PACE tFOR COMMUNITY , PISPI AYS SHELTER WITH RESTROOM I \. ...., A EXISTING of Shorewood, NIN i � s }t r \ (- DROP OFF AREA . E SPORTS LIGHTING ILLAGE GREEN" IMPROVED LACROSSE/ OPEN LAWN FOOTBALL FIELD @ 300'x 160' , (SHIFT SOUTH 20'-30') *NORTH/SOUTH ORIENTATION � IS PREFERRED RECREATIONAL DESIGN - \� STANDARD EMENT,,,R }:PLAY A A CNIC AREA, _ 1. Xe— I.— South, Sute 300 - Mnneapols,MN55416 WS Rwwebe�e com Date November 12, 2013 Project #. 01 459 84 0 CITY OF SHOREWOOD _ - - ` v- 5 VA�v OW gia O \\ \ \\ —105- v Aviv \` \ \` \ Amor \\ FOR SPACE C v 11� City Al 1 fro qm \\ o \\ EXISTLNG „VILLAGE \\ TENNIS COURT OPEN of Shorewood VAN e= P SHADED SEATING RECONSTRUCTED LACROSSE/ FOOTBALL FIELD @ 300'X 160' *E,AST/WEST ORIENTATION IS NOT PREFERRED DESIGN STANDARD SPORTS LIGHTING SCC ]Ol Xena Arenue Soulh,Sule 300 - MN 5416 WS R., webe�e cem Dale November 12, 2013 Project # 01 459 84 0 8.1.�nociarce, Inc. S20_11 Table 520.3, FIELD SPORTS 91 440 X 45 720 mm (25 yds) at each end for ingoal Men (300 X 150 ft) gport Use area required Playing area. Orientation Drainage Comments Bocce 5.7 to 7.7 m X 24.6303 m 3 962.4 to 5 791.2 mm X North south preferred Drain in any 250 to 300 mm wooden (19 to 25 ft 6 in X 23 400 -27 600 mm but not critical direction at 1 %m boards used at end Football 82 -101 ft) (13 to 19 ft 6 iin X78-92 ft) 111.6 m (172 X 372 ft) and side as backstops Bowling (lawn) 39 X 39 m (130 X 130 ft) 5 791.2 to 6 400.8 mm X (19 to 21 ft X Dead leve8— Alleys grouped in Horseshoes 6 X 21 m (20 X 70 ft) 36 576 mm 120 ft) alleys use underdrainage banks of six cricket Size varies, but area No official size Women Boundaries set by referee; generally oval with no for field, but pitch is (150 ft), length 109 728- part of boundary closer 20 116.8 X 3 048 mm Men 60 X 105 m (200 X Prefer 54 864 X 100 584 than 70 m (75 yds) to pitch (66 X 10 ft) 66 X 111 m (220 X be played on football field Croquet 3.5 X 22.5 m (45 X 75 ft) 12 192 X 21 336 mm Orient so that Drain as in A'" at 91 440 X 48 768 mm safety area (40 X 70 ft) (smaller size bleachers do not a maximum slope of 2 91 440 X 60 960 mm is appropriate for face sun -3 000 mm Quoits Allow 1 500 -3 000 mm nonregulation play) (5.10 ft) at side and back -3 000 mm Fieldball Identical to soccer field Identical to soccer field Identical to soccer field Identical to soccer field Identical to soccer field Field hockey Women 54.86 X 91.44 m 91 440 X 45 720 mm (25 yds) at each end for ingoal Men (300 X 150 ft) Mien North- south, except Same as football 91 440 X 54 864 mm free of obstructions -120 yds) 68.58 X 10913 m south of 38th parallel (300 X 180 ft) Flag or touch 40 X 95 m (44 X 104 yds) 12 192 X 30 480 mm football approach 20 degrees (40 X 100 yds) west of north [includes two 9 m (10 yd) end zones) Football Minimum 51.6 X 48 768 X 109 728 mm 111.6 m (172 X 372 ft) (160 X 360 ft) (including two 9 m (10 yd) end zones) Horseshoes 6 X 21 m (20 X 70 ft) 3 048 X 15 240 mm (10X50 ft) Lacrosse Women Boundaries set by referee; minimum width 45 720 mm (150 ft), length 109 728- 124 968 mm (360 -410 ft) Men 60 X 105 m (200 X Prefer 54 864 X 100 584 350 ft) with fence; mm (180 X 330 ft), but can 66 X 111 m (220 X be played on football field 370 ft) 'without fence Polo Play area includes 91 440 X 48 768 mm safety area (300 X 160 yds) if boarded, 91 440 X 60 960 mm (300 X 200 yds) if not -3 000 mm Quoits Allow 1 500 -3 000 mm 16 459.2.21 945.6 mm X (5.10 ft) at side and back -3 000 mm boundaries (54 -72 ft X -10 ft) Rogue 120 X 210 m (40 X 70 ft) 9 144 X 18 288 mm (30 X 60 ft) Rugby 100.6 X 54.9 m (League- (110 X 60 yds) professional plus 5.5 -11 m (6 -12 yds) at each end for ingoal (union - amateur) Speedball Same as football Same as football Same as football Same as football Same as football Same as football Long axis, northwest Drain as In A, B or C" to southeast, or are permitted but north -south for not preferred; provide longer season adequate underdrainage Long axis, north -south Drain as in "A "; two end pegs must have identical elevation Same as football Same as football Same as football Same as football Same as horseshoes Same as horseshoes Same as croquet Dead level; use underground drainage Same as football Same as football Surface is packed earth 100.6 X 54.9 m Same as football Same as football (110 X 60 yds) plus 22.8 m 54.86 X 91.44 m (25 yds) at each end for ingoal Men 48.77 X 109.73 m 9 m (10 yds) on all sides 50 -70 m X 90.110 m X 100 North- south, except Same as football There are no official free of obstructions -120 yds) 68.58 X 10913 m south of 38th parallel standards for soccer (75 X 120 yds) for where long axis may size varies even among championship approach 20 degrees Olympic sites west of north Women 54.86 X 91.44 m (60 X 100 yds) Men 48.77 X 109.73 m (53 1/3 X 120 yds) 'When not specified, no standard exists; 9 m (14 yds) is recomme"ded on all sides. See Figure 524 -11. * All conversions to metric are exdct Same as football Same as football Same as football Same as football Same as football .0 V :P `Q w 0 (U L U r�1 #6 CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 U2 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,halla?ci.shoreNN- ood.mn.us To: Park Commissioners From: Twila Grout — Park Coord. /Admin. Asst. Reviewed By: Jean Panchyshyn — City Cleric Date: November 13, 2013 Re: Arctic Fever Snow Sculptures Last year the Park Commission sponsored the Arctic Fever snow sculpture event that tools place at Badger Park field. The event Nvas held on Friday evening from 5:30 -8:30. Public Works has said that they Neill make the snow cubes again. The Snow sculptures Nvere carved during the Nveek before the Friday event by those that signed up to do a sculpture. I have attached the registration form that Nvas used last year. That Friday evening people Nvere able to tour the sculptures and vote for their favorite. The Nvinners Nvere announced that night. There Nvere prizes for the 1" 2 a and -1 place. The Park Commission received donations from Hazelwood, Team Liquor and Biella for the prizes. Pizza, coffee and cider Nvere served at the Southshore Center. Park Commissioner Bob Edmondson has talked Nvith Joey Nova's and they Neill provide the pizza. Last year the Park Commissioners supplied fire pits and Public Works provided the Nvood; the Commission also obtained the prizes and volunteers. Sue Davis Neill be present at Tuesday night's meeting to answer any questions. The Park Commission Neill need to decide if they Nvould like to sponsor the Arctic Fever snow sculpture event on Friday, Januarv, 17, 2014. krCtiC Fever Snow Sculpture registration Forth Public Works will fill the cube with snow in locations at Badger Park (5745 Country Club Road). Teams can begin their sculpture the weekend of January 12th and work all week. Lights will be on in the field at night until 10:00 p.m. so that teams can work on their sculpture. Sculptures are to be completed by 5:30 p.m., Friday, January 18th Attendees will vote and prizes will be awarded Friday evening, January 18th at the Southshore Community Center, 5735 Country Club Rd. Yes! I wou.Ld Ulze to register for a sv►ow cube. Name of Team: Contact Person: Address: City, State, ZIP Code: Phone Number: E -mail Address: Please check which size snow cube you would like: ❑We would like the small 4' x 6' snow cube ❑We would like the tall 6' x 4' snow cube I AGREE TO HOLD HARMLESS THE ARCTIC FEVER COMMITTEE, THE CITY OF SHOREWOOD, INCL UDING STAFF AND PUBLIC WORKS, COMMISSIONS AND CITY COUNCIL, FOR ANYLIAIBILITY, DAMAGE, INJURY, VANDALISM, LOSS OR CLAIM THAT OCCURS IN CONNECTION WITH SNOW SCULPTURE EVENT LOCATED AT BADGER PARK 5745 COUNTRY CLUB ROAD. Signature Date Please forward completed form to: City of Shorewood, c% Twila Grout, 5755 Country Club Road, Shorewood, MN 55331 Or Fax to 952- 474 -0128, or email to tgrout(a ci.shorewoot/. mn.us wwuarcticfevennet CITY OF #7 SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • NN -NN -Na- .ci.shoreNN- ood.mn.us • cit-,halla?ci.shoreNN- ood.mn.us To: Park Commission From: Twila Grout — Administrative Assistant Date: November 14, 2013 Re: Agenda Item 7— Freeman Park Picnic Shelter Re -Roof Planning Director, Brad Nielsen will be providing information on the Freeman Park picnic shelter re -roofs at the Tuesday night meeting.