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01-14-14 Park Comm Mtg AgP CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JANUARY 14, 2014 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan____ Edmondson ____ Kjolhaug(January)____ Hartmann____ Mangold____ Dietz(March) ____ Sawtell(February) ____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 10, 2013 – (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. DISCUSS 2014 WORK PROGRAM - (Att.-#4) 5. SUMMER EVENTS – (Att.-#5) 6. NEW BUSINESS 7. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 8. ADJOURN Liaison for City Council Meeting on January13-Kjolhaug #2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 10, 2013 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:06 p.m. A. Roll Call Present: Chair Quinlan; Commissioners Kjolhaug, Dietz, and Sawtell; City Planner Nielsen Absent: Hartmann, Edmondson, and Mangold B. Review Agenda Dietz moved to approve the agenda as written. Kjolhaug seconded the motion. Motion carried. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 19, 2013 Commissioner Sawtell moved to approve the minutes of the November 19, 2013 meeting as amended: record all future motions as a number. Quinlan seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR There were none. 4. SKATE/DOG PARK Quinlan stated former Park Commissioner Nick Swaggert was present to discuss the skate park use to include a dog park. Staff has done research of other dog parks in the area since the previous discussion. Swaggert stated there is value to a really small dog park. There isn’t a dog park in the immediate vicinity of this proposal. He believed the space should be used. Quinlan stated the concerns raised include: whether the space was large enough, the sacrifice of turf for dirt, and discussion of the future use of the skate park. Dietz asked how big the space is. Nielsen stated is about ¾ of an acre. Dietz asked Swaggert if he was going to talk to his neighbors. Swaggert believed a mailing should go out prior to the installation of the dog park as it will affect the nearby retirement apartment building. He would be willing to go there to answer questions. He believed the gardeners should also be invited to the informal meeting. Dietz asked Swaggert if he has talked to dog walkers. Swaggert stated he hasn’t talked to any. He believed there will be a need in the future for additional parking spaces because of its popularity. PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 2013 4 PAGE 2 OF Nielsen stated the dog park will require a conditional use permit which is a formal public hearing process. Dietz asked if the location on the highway is a concern for dog owners. Swaggert state it is a very unused space because there isn’t a fence there. He stated a fence right along the highway would be a good solution. Quinlan asked if there are any liability issues. Nielsen stated he could run this by the City Attorney for an opinion. Swaggert asked if there is any cost estimate. Nielsen stated a fence and some signage would be all that is needed. Commissioners discussed possible costs which would include maintenance. Nielsen stated Public Works hasn’t given any information on costs. Kjolhaug stated he would be interested in hearing how St. Louis Park likes their dog park which is similar in size to this proposal. He was concerned about disease with such a concentrated use. Quinlan stated he would be interested in finding out how much traffic the St. Louis Park dog park gets. Nielsen asked if the neighbors would be concerned about the park pulling in more than just the neighborhood. Swaggert believed there would be concerns. He noted there aren’t many houses there. Quinlan believed there should be discussion at a meeting in the early spring about the skate park’s future and what should be done with the park. Dietz asked if there is a way to get more information on costs and interest. He suggested a flyer be sent out or request made on Facebook seeking interested individuals. Nielsen suggested a postcard be sent out to a radius of residents in the area inviting them to a public meeting. He stated the problem with having the meeting is there isn’t enough information available to address anticipated concerns. Nielsen stated he will get answers to some questions raised, meet with St. Louis Park, get cost estimates, get information on insurance, feedback from gardeners and pull them all together before an open house can be scheduled. He stated he will also consider alternative locations for the meeting rather than City Hall. Swaggert stated this is a use that doesn’t exist in the general area right now. The space is available and should be used. Sawtell asked if there was any other space available in another park for this use. Nielsen stated you could probably find someplace in Freeman to fence off. Quinlan was concerned about whether it would be used at the Skate Park. Nielsen suggested a survey question be put in a utility bill. Dietz also suggested putting the question in a newsletter. Quinlan suggested this be discussed again in February or March. Nielsen believed February would be a good choice. 5. BADGER PARK HOCKEY RINK REPLACEMENT OPTIONS PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 2013 4 PAGE 3 OF Quinlan noted the new plan for Badger does not include a hockey rink. He noted there are three options: don’t replace it, we build something at another location, or attempt to partner with Tonka Bay to use their rink. Nielsen asked if it is out of the question to move the rink to Freeman. Quinlan stated there are some engineering concerns at Freeman Park. Nielsen stated the four sketches provided this evening take all engineering issues into account and show the rink in different locations. He suggested we look back at all the master plans to make sure they are what are wanted. Nielsen reviewed two alternatives at Freeman where the rink would be portable and would be set up in the parking lot. He noted one alternative would have better proximity to the warming house. He stated storage would need to be resolved. Nielsen stated the other option is working with Tonka Bay. Their rink is permanent. Dietz stated even in the current CIP, it is 2-3 years out. He suggested trying Tonka Bay next winter. If it doesn’t work, we still haven’t lost any time. Kjolhaug stated we need to determine what groups we are trying to provide this for. He noted if we shut this rink down, people can go to Tonka Bay without a joint effort. He stated he would like to see improvements made if there is going to be a joint effort. Dietz stated it is worth considering. Kjolhaug stated it would be good to get the actual users to come in and talk about the rink. Nielsen suggested someone from the Hockey Association come and discuss outdoor rinks in general. Nielsen stated there will need to be something done about the warming house to partition off the kitchen area at Freeman. Nielsen suggested the rink attendants do a head count over the course of this upcoming season. Commissioners agreed. Quinlan stated contact should be made with Tonka Bay. The money is in the CIP. Freeman could be used as a rink on the parking lot. Nielsen discussed the thinking behind the master plan creation which were recommended by the Park Commission to use as a guide. He believed revisiting them in 2014 would be a good idea. Nielsen stated we should go park by park and change the plans to be what we want. Dietz suggested the Park Commission hold an open house. He suggested a bulletin board or flyer be available at Arctic Fever. Nielsen stated a survey was done previously that can be reviewed for information on the rink. Quinlan believed working with Tonka Bay would be a good idea. Dietz asked if the rink could be a discussion item at the next Park Summit meeting. Quinlan stated it could be a discussion item. Nielsen stated the rink attendants will monitor use this season, and he will contact Hockey Association for their input and let them know the Badger rink is being removed. He stated he will get more information on a portable system. Kjolhaug stated a sign could also be placed at the warming house asking for input from users. On a different note, he stated all effort should be made to open the rink for the Christmas break holiday. He believed we could be making ice right now. PARK COMMISSION MINUTES TUESDAY, DECEMBER 10, 2013 4 PAGE 4 OF 6. NEW BUSINESS None 7. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen stated soil borings will be done of the shelter location at Badger. The City Council liked the Badger Park Option 1. They will discuss the plan at a work session in January. B. Staff 8. ADJOURN Sawtell moved, Kjolhaug seconded, to adjourn the Park Commission Meeting of December 10, 2013 at 8:28 p.m. Motion carried. RESPECTFULLY SUBMITTED, Clare T. Link Recorder #4 MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 10 January 2014 RE: 2014 Work Program - Parks FILE NO. 405(Parks) Happy New Year! Our January meeting includes the first discussion of the work program for 2014. Aside from some carry-over items from last year, one of the more significant topics will be a review of each of the master plans for the various city parks. As was discussed at the last meeting, there is some question as to how realistic some of the plans may be. For example, the master plan for Freeman Park suggests the removal of one ball field. When staff prepared alternative locations for a hockey rink at Freeman, it became clear that the Commission was not interested in losing a ball field. Staff suggests that we schedule a review of each park, every other month. Following is a preliminary outline of Park Commission agenda topics: January  2014 Work Program  Discuss Summer Events February  Review/update CIP  Skate Park March  Appoint Chair/Vice Chair  Freeman Park  Hockey Rink  Badger Park Update and Follow-up on Council Work Session Memorandum Re: Park Commission Work Program – 2014 10 January 2014 April  Discuss Landscape Standards for City Parks May  Park Tour - Round I June  Park Tour - Round II July  Recap of Park Tours  Cathcart Park August  Silverwood Park September  Manor Park October – December  TBD In addition to the items above, a joint meeting with the Council needs to be scheduled. The March meeting may be a good choice for this, after the Council has had its annual retreat. No doubt the Commission itself will have topics to add to the work program and items will come up over the course of the year. Cc: Laura Hotvet -2- 2013Work Program JanuaryFebruary August March June April Sept## May JulyNovDec Oct SilverwoodSilverwood Inspected- Playground in good condition Park Equipment Skate Park - Provide Sketch of Plots(done). Fencing should be in w/in next 3 wks (6/25/13)-COMPLETED Community Garden Fencing Freeman Joe has quotes (11/13)Will be done in Feb. or March Picnic Shelter Shingled Baseball Field Fence Completed Redone Eddy Station - COMPLETED - Trim will be Painting/Staining of Eddy done in the spring of 2014 Station Badger Rustic Trail Box Culvert : 1. Get Bids Watershed Permits - Paul has sent in 2. Constructed by ContractorBrad working with Paul Hornby from WSB (6/25/13) On-Going Determine Planning for Badger Park Manor Verso-Court Tennis Surface COMPLETED Larry working with Westonka Water Source for Gardens Plumbing (8/13)WILL BE COMPLETED 11/4/13 Cathcart Public Works will install/Put in Newsletter when installed - Backboard for Basketball COMPLETED Hoop Gideon Glen Parking Lot & Signage: COMPLETED 1. Plans 2. Construction spring of 2014 All Parks Park Summit meeting with adjoining communities on-going #5 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park & Rec Coord/Admin. Asst. Reviewed By: Brad Nielsen – Planning Director Date: January 8, 2014 Re: Summer Events Staff is starting to work on summer programs for the parks. Minnetonka Community Ed. (MCE) Summer Activities –I spoke with Jennifer Kopischke from MCE and they will be offering their summer camp at Freeman again. The camp will be June-August from 9 am – 12 pm on Tuesdays, Wednesdays and Thursdays. Freeman Park –Below are last year’s programs that took place at Freeman Park on Fridays. Staff would like to propose holding these programs on another day this year. Compare attendance and see how it works on another day. DNR FiN Program - This program has always had a great turnout. There is no fee for this program. There  were 10 kids registered. Animal Humane Society Program – “Understanding Pet Language”- This was for grades 4-5. There were  only 3 kids. Fee is $50. Minnesota Zoomobile – This has always been a popular program at Freeman. Staff is checking to see if this  program is still available and what their fee is this year. Last year the fee was $325. Kite Making- The Park Commission will need to determine if they would like to not charge for this event  again. The cost from last year was $175. There were 7 kids registered. Maximum is 10 kids. Geocaching with Three Rivers – The Park Commission will need to determine if they would like to not charge  for this event again. The estimated cost is $180. There were 8 kids Yo-Yo Program – This program was $65 for an hour. They provide the yo-yo’s for the kids to use, but they  can bring their own if they like. The program includes the history and how the yo-yo works, there is hands on instruction on safety and tricks. Last year there were 11 kids. Badger Park – Safety Camp - Safety Camp will be Wednesday, August 14th. Staff will be meeting with the committee next week. Tennis – Dan Carlson from Carlson Tennis is working on the tennis program for the summer at Badger Park. He will have a schedule of programs the end of January. Movie in the Park – The Park Commission will need to determine if they would like to do movie in the park again in September. Country Music Hoe-Down - The Park Commission will need to determine if they would like to do the Country Music Hoe-Down again and if they would like the American Legion and Shalo Lee Band again. The cost for this was $1,600. Crescent Beach – Kayaking with Three Rivers – Three Rivers offers two kayaking classes for $15 per person. Staff is checking to see if they would like to hold this class again. Both classes had 5 kids. The maximum is 10. The age group for this class is 10-13. Stand Up Paddle Boarding, Wai Nani Surf & Paddle – Will be offering two different classes this year. thnd Tuesday, July 15 and 22 - “Paddle and Play” 3:30-5:00 $55/person; “Beginner Clinic and Post Paddle” 5:30-7:30 pm $45/person . Paddle and Play is for ages 13-17 only and Beginner Clinic is for ages 13+. Manor Park – Story time with Excelsior Library –The Library would like to do this program again, They will have more nd information in February as to dates and times and type of the program.This program has always been the 2 Wednesday of the month (June-August) at 10:30. Kid Power with Rachel – The Park Commission will need to determine if they would like to provide this program again this summer. Her fee last summer was $450. This program is held during the morning. The 2014 Step-To-It Challenge will be called “Step To It Challenge….Taking Green Strides. The program will begin thst May 4 – 31 . This year they will be adding environmental activities such as picking up litter, washing dishes by hand instead of using the dishwasher or using the old fashion lawn mower to save energy, etc. Staff will have more information after the meeting with Hennepin County in March. Kids yoga and the Sports Unlimited programs were cancelled last summer as there was not enough participation. If there are programs that the commissioners would like staff to check on please let me know. Last year’s budget is attached. After review and discussion please advise how staff should proceed with the Movie in the Park, the Country Music Hoe Down, Kid Power with Rachel and if the summer events such as the kite making, geocaching, zoomobile, yo-yo programs be paid for and not charged a fee. 2013 Summer Events Budget Budget CostNet $4,000 Budget Zoomobile($325.00) Kid Power with Rachael($450.00) Kite Making ($155.00) Yo-Yo Class($130.00) Meridith Moore (Kite Making)($20.00) Rebecca Moore (Kite Making)($20.00) Movie in the Park (Twilight Zone)($1,245.00) Movie in the Park (Swank) ($397.99) Lakewinds - Gift Card$75 Three Rivers (Geocaching) ($180.00) Animal Humane Society ($50.00) Country Hoe-Down ($1,500.00) Food License for Movie in the Park($49.00) Donation for Safety Camp from Legion$250 Ken Theis (Wagon for Country Hoe Down)($100.00) Donation for Movie in the Park from Legion$100 Excelsior MIP($1,000.00) MIP - Post It Notes (Office Max 2,000)($56.63) 11 Registered for Kayaking$165 Three Rivers (Kayaking Aug 16 and July 19)($300.00) 27 kids for safety camp 27x $20 = 540$540 Total:$5,130.00($5,978.62)($848.62)