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02-11-14 Park Comm Mtg AgPCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 11, 2014 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Quinlan Edmondson Kj olhaug(Januan-) Hartmann Mangold Dietz(March) Savaell(Februan-) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of Januan- 14, 2014 — (Att. - 42A) 3. MATTERS FROM THE FLOOR 4. FREEMAN PARK COMMUNITY GARDEN REQUEST FOR WATER — (Att. - 44) 5. SKATE PARK / DOG PARK — (Att. - 45) 6. HOCKEY RINK AT FREEMAN PARK — (Att. - 46) 7. REVIEW CIP 8. NEW BUSINESS 9. STAFF AND LIAISON REPORTS /UPDATES (S'taff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. Citv Council B. Staff 10. ADJOURN Liaison for Citv Council Meeting on February 24 - Vawtell CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, JANUARY 14, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Quinlan convened the meeting at 7:00 p.m. Chair Quinlan; Commissioners Mangold, Dietz, and Savaell; Director Nielsen; TN-, la GroutT� Review Agenda Hartmann moved to approve the Motion carried 7 -0. APPROVAL OF MINUTES A. Park Commission Meeting Commissioner Kj written. Sawtell s There the master plan i Quinlan asked Commssion had #Za _57_5_5 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. olhaug, Hartmann, icon Hotvet; Planning seconded the motion. December 10, 2013 meeting as work program provided by staff. A suggested topic was outlining Estimated items and time frames were noted in the CIP provided. errors or omissions in the work plan compared to the CIP the Quinlan noted the community garden fencing has been completed and should be removed. It was noted 2013 items are also on the list. Quinlan noted 2014 is Badger Park for the most part. Quinlan noted Gideon Glen was pushed out to 2014 for signage and the parking lot. Nielsen noted they are together at this point. He noted the Council did not want to put the signage up until the parking lot has been approved by the Watershed District. Kjolhaug asked what the 2014 work program involves. Nielsen stated various topics have been identified for the Commssion meetings. He asked the Commssion to add/subtract, identify priorities, PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 2 OF 5 etc. He noted the master plan for Freeman Park showed a ball field removal, and no one is interested in losing one. He stated the master plans for the parks should reflect more of what is planned for the parks. Dietz asked when the master plans can be distributed. He suggested they be distributed so the Comnussion has more time to review prior to a meeting. Nielsen agreed. In response to a question from Dietz, Nielsen discussed the need for landscape components for the parks. He stated this includes City Hall. He stated there needs to be a manual which outlines what is expected at the parks in the way of landscaping and maintenance. Edmondson suggested the company used for landscaping be invited, to meet with the Park Comnussion. Mangold noted it is his company that is doing the landscaping. Quinlan noted it would be good to have this as an agenda item. He suggested a boilerplate manual be used. Nielsen stated this is scheduled for the April meeting. Dietz suggested it would be a good idea to look at the Darks before any firm decision has been made on the manual. Nielsen agr begin sooner so the manual is in place before the growing seas are very full, but it could be added to the February agenda. having a goal of how things will work. Hartmann asked if there is any way to get the City tc now. Nielsen stated that information would be pt details of how things are being done. He suggested Nielsen discussed the, importance to keep the con concerned about the park being delayed again and program spread throughout the year and not delaye to 2013. If Badger isn't going to happen as schedt done. l the discussion noted the next two meetings discussed the importance of the Public Works department is doing 4haug stated we are also light in the a good topic for the March meeting. ution going on Badger Park. Mangold was n He stated he would like to see the work everything is done the end of the year similar we will need to look at what else needs to be Kjolhaug asked for an update of the 20 13, projects and whether they were completed. Nielsen updated the Comnussi6n on project progress. Kjolhaug asked if the rustic trail box culvert at Badger has been rolled into the comprehensive project. Nielsen noted it has but could be done independently if desired. Edmondson asked if the play field would be completed in time for the leagues at Badger. He urged staff to keep them informed of the status so they can make plans. Nielsen stated the leagues were told they would be out of service for one season. He stated they are aware they will lose field time. Kjolhaug noted other parks' master plans have been included throughout the year for discussion. Nielsen stated the intent is to discuss Cathcart in July which will carry over into August. The discussion could be completed in one meeting. He stated it would be expected that any suggested changes would be brought back to the next month's meeting. Kjolhaug suggested two parks be discussed at a meeting in order to use time efficiently. Nielsen noted there was thought given to always have an overlap of discussion of two parks per month. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 3 OF 5 Dietz asked if there are any obvious questions identified for any of the parks' master plans. Nielsen stated it is unknown. In advance of each meeting, staff will identify any issues of which they are aware. He noted some plans may be just fine. Dietz asked what our role is for Badger now that the City Council has "taken over". Quinlan stated he sees the Commission's role as the same to make recommendations. Dietz stated he understood the Council preferred Plan A and some preferred Plan B and will work on a decision at their work session. Nielsen stated his understanding they are leaning toward the Park Comnssion's recommendation. What they have not decided on is the budgeting concern. Financing i their decision. Once they have decided on the concept, WSB will go back and do the preliminary plan. ` That plan will be brought back to the Park Commission for their review. Hotvet concurred. Nielsen suggested the Park Commission meet jointly with the City Council in March. Commissioners and staff discussed the preliminary numbers for the Badger Park plans. Mangold stated once those numbers are provided, it will be the Commission's role to see if we can work with those numbers and make a recommendation to the Council. Kjolhaug stated" as it stands now, our official recommendation is what is on the CIP. Commissioners discussed decisions which can be made while they wait for a final decision on the design. Kjolhaug discussed the importance of keeping alternative sources of funding at the forefront. Nielsen stated staff is looking at sources right now. He stated they are also talking to the Watershed District as an additional funding source. Kjolhaug stated he would like to get; ,started on the Freeman and hockey rink discussion as early as possible, February for example. Quinlan asked if the information is available to begin discussion on Freeman. Nielsen stated there are options that need to be looked at such as what would need to be done to the parking lot should a portable rink'be utilized. We would need to find out what would need to be done, could Public Works dog the work, etc. He stated it could be moved up but he was concerned about loading up, the February meeting. Kjolhaug suggested the discussion could begin in February and be carried to the March meeting. He believed it would be useful to hear from the user groups. He stated somehow we need to reach out whether it is having them at a meeting or get their written input on, what they want to see. In response to a question from Hotvet, Quinlan stated smaller maintenance items do not show up on the work program. Nielsen stated parking lot striping generally shows up in the Public Works work program. He noted last year was a bad year as Public Works was very short staffed. Mangold asked about the status of the roofing and whether it should be a CIP item for us. Nielsen stated he will get a response. Mangold stated it is important for the Commission to know the schedule for what is going on at the parks. Quinlan suggested considering more standards be developed. Nielsen stated he would get the Public Works work schedule for the Commission. He stated there has been discussion about having one Public Works employee responsible for park landscaping. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 4 OF 5 Dietz asked if the dog park discussion will be on the work plan. Nielsen stated it would be discussed in February with the skate park. Dietz stated the dog park decision is dependent on the master plan for the skate park. Quinlan stated that is the discussion for February. Mangold stated he would like to see the lighting schedules be a discussion item. Nielsen stated the lighting is based on what has been signed up for. There has been discussion about some remote control system so they can be turned on/off for an unscheduled use. Mangold believed the Commission should discuss how and when the fields will be lit. Nielsen stated there has also been discussion about requiring a deposit for users. Mangold also suggested the rink lighting be discussed. _5. SUMMER EVENTS Comnussioners discussed the list provided of summer there are any major changes planned. Grout noted noted it was very helpful to have the number of at popularity of some of the programs. Edmondson asked if the Comnssion could suggest the Comnussioners reviewed the list and attendance I Hartmann noted there is an education person on st, Nielsen suggested checking for programmers at Miu Comnussioners reviewed costs. Quinlan noted ther be absorbed or if registration fees should be increas Music in the Park in Excelsior. Quinlan stated he Shorewood. Hartmann noted Excelsior wants to 2013. Edmondson discussed his concern about, Sh a topic for the next one signed up fo added to the list. 3. Quinlan asked if As' yoga. Quinlan irouit discussed the Grout will provide a list. They also suggested additional programs. Watershed! District who could be utilized. was a deficit of about $850. He asked if it should 1. Grout noted there was a donation of $1000 to vas disappointed with the lack of recognition for dd another band but they didn't make money in ,ewood's involvement. Quinlan suggested this be Mangold suggested we move forward with this list as is. The Commssion concurred. Nielsen asked if any details were provided on accounting of the Excelsior music event. Hartmann stated she would like to know haw many people showed up. Quinlan wondered how many Shorewood residents attended the event. Kjolhaug asked if the costs would remain the same in 2014. Grout indicated they would. Edmondson suggested trends be provided which would show whether there was an increase in attendance or a decrease. Comnussioners discussed attendance numbers for the movie and the hoedown. Comnussioners discussed the kayaking and standup paddle boarding which is staffed by Three Rivers Park District, story time at Manor Park, Kid Power, events at Freeman Park which are typically for younger kids, and geocaching. Comnussioners discussed programnung for seniors. Grout noted pickle ball is offered at Badger Park. PARK COMMISSION MINUTES TUESDAY, JANUARY 14, 2014 PAGE 5 OF 5 Commissioners discussed the success of the Step to it Challenge. 6. NEW BUSINESS Quinlan noted his term is up in February, and he has decided not to renew his term on the Park Commission. He stated this will be his last meeting. Commissioners thanked him for his years of service. Commissioners discussed the snow sculptures at Badger Park. snow is not in the best condition. Mangold stated the access r vehicle traffic. STAFF AND LIAISON REPORTS /UPDATES A. City Council In response to a question from Kjolhaug, Nielsen updated'tk warming house. He noted it took some time to get the light now. Mangold asked if rink attendants are 1 Grout stated she would provide those Edmondson moved, Kjolha 2014 at 8:50 p.m. Motion c Clare T. Recorder On, stated this year's barricaded to prevent anission on the Cathcart and the warming house is open at the warming houses. k Commission Meeting of January 14, CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD o SHOREWOOD, MINNESOTA 55331 -8927 ^ (952) 960 -7900 FAX (952) 474.0128 • www.ci.shorewood.mn.us A cityhalli5d.shorewood.rrin.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 6 February 2014 . RE: Request for Water Service = Freeman Park Community Gardens FILE NO. Parks (Freeman) We. have received a request for water service for the Freeman Park community gardens (see letter, dated 30 January 2014; attached), When the gardens were initially reviewed (April 2013), it was estimated that water main was located approximately 150 -200 feet from the gardens, and that it did not appear necessary toAisrupt any pavement. For comparison, the City paid $3160 for an approximately 100 -foot water extension in Manor Park last year. If the Park Commission is agreeable, staff will obtain an estimate lot doing this work and bring it back for the March meeting. Cc:. Bill Joynes Bruce DeJong Debbie Siakel ®" I. It PRINTED ON RECYCLED PAPER TO THE SHOREWOOD PARKS COMMITTEE, This is a request from the people that use the Freeman Park community Garden for a water faucet to be Installed at the garden site. We are not requesting a permanent fence, repeat NOT requesting a permanent fence as we already have a fence that can be installed and removed as needed. Thanking you in advance, David Teclaw 25555 Park Lane 952 994 5286 Mary Doffahue 6065 Pond View Drive 952 426 8374 Susan Andeson 25500 Park Lane 9524747333 r 10 1010 ity-ITZHIUM CITY OF i �5 5755 COUN`fRY CLUB ROAD m SHOREWOOD, MINNESo,rA 55331 -8927 b (952) 960 -7900 FAX (952) 474 -0.128 - www.ci.shorewood.rnn.us n cityhall @ci.shorawood.nin.us TO: Park Commission FROM: Brad Nielsen DATE: 6 February 2014 RE: Skate Park/Dog Park Discussion FILE NO. Parks (Skate Park) Next Tuesday's agenda includes a discussion on the use of part of the Skate Park for an enclosed dog park. In our previous discussions, questions were raised regarding the relatively small area available for such use at the Skate Park. In researching other cities' dog parks, the facilities were generally much larger. St. Louis Park, however, had two parks that are each about .75 acre. Twila Grout contacted them with a number of questions as to how they maintain the parks. The e -mail attached as Exhibit A contains the information she received. Exhibit B is a copy of the drawing originally submitted by Nick Swaggert, former Shorewood Park Commissioner who made the request. Exhibit C is another layout that attempts to maximize the amount of space for a dog park facility, without encompassing all of the trees on the south side of the Skate Park. The best we are able to achieve is approximately a half acre of fairly open ground — somewhat smaller than the St. Louis Park facilities. Based on Exhibit C, our very preliminary estimate of the cost of fencing the dog park area is approximately $11,000. Cc: Debbie Siakel Nick Swaggert to f 16 PRIWED ON RECYCLED PAPER Brad, Nielsen From: Twila Grout Sent: Thursday, February 06, 2014 10:36 AM To: Brad Nielsen Subject: Dog Park Brad, I talked to Rick Beane from SLP and one of their dog parks is % acre park. They split that park into two, one side is a big dog park other side is for small /frail /timid dogs. The sign at one time said big dogs on one side and small dogs on the other. The people with big dogs were complaining that they took away part of their park. Rick said once they put the sign up that says it is for small /frail /timid dogs he hasn't received any complaints. They use wood chips that the city changes fresh's up a couple times a year. They only shovel the snow to the opening of the gate in the winter. They do not provide water and they do not clean up the feces (that is the pet owners responsibility). He said the park closes at 8:30. They do have a light there that you press a button and it stays on for one hour (the light only works until 8:30). The park is fenced in and they do have a maintenance gate. I hope I got all the questions answered. Twi, O cirout -Fades ai" Recrent�ow /Ao(m n. Asst. citU of shorewood 952`9 c,o.7902 Exhibit A C-+ earth 200 meters i 90 if (0 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 -8927 e (952) 9607900 FAX (952) 474 -0128 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 6 February 2014 RE: Freeman Park — Hockey Rink Options FILE NO. Parks {Freeman) February's agenda includes continued discussion of hockey ring options at Freeman Park.. Having presented alternatives:for a rink location -that would have sacrificed a :ball field, staff was asked to present one more alternative with the rink located in the parking lot area with a north /south orientation. This alternative is shown in dashed lines on Exhibit A, attached. We also contacted the hockey board vendor with some very specific questions.as to a portable rink alternative. Following are the responses to our inquiry: 1. Current cost of a portable system? This depends on the overall size (length and width) as well as upper containment options (netting? fencing ?), but on average, our customers are spending about $35, DOD which includes delivery and taxes. 2. Do the board systems absolutely require pavement, or is there some sort.of liner system? No, in fad, most of our outdoor ice systems are installed on grass or take surfaces (all of'the attached photos are on non. pavement). See Exhibits.B and C, attached. Once the ice is made and our boards are placed on top, there is little difference between a pavement or grass surface. 3. I -low long do the boards take to set up? 1-2 hours. Take -down 1-2 hours. 4. How many people does it take to set up. and take down: It is usually best to work in pairs, so either 4 people or 6 or more. The more people you have, the faster it goes. 5. How much room is needed to store the boards? Typically; the boards store in an 8 -ft high x 32- . ft long area. That is about eight (8) pallets ���� PRINTED ON RECYCLED PAPER Memorandum Re: Freeman Park --- I Iockey Rink Alternatives 6 February 2014 This presents a potentially feasible alternative for providing a hockey rink in Freeman Park. There are issues, however, that must addressed with any plan to locate a hockey rink there: a. Eddy Station was originally built to serve as a warming shelter. Interior improvements would have to be made to protect the stainless steel kitchen counters from damage. b. Something will need to be done about lighting, since much of the bockey activity occurs on winter nights. c. The potential location of the rink on the existing parking lot plays a bit of hob with the parking lot bollards. This could be overcome with some creative design. for replacing the bollards. Cc: Debbie Siakel Bill Joynes Bruce DeJong -2- _ _ ... ... .... _ ... ..... ___ ` ` !/ | | Exhibit ^. �� � ._ R a � � � 99 . .� .. a 44 n