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061014 Pk Packet
CITYOFSHOREWOOD 5755COUNTRYCLUBRD PARKCOMMISSIONMEETING SHOREWOODCITYHALL TUESDAY, JUNE10, 2014 7:00P.M. AGENDA 1. CONVENEPARKCOMMISSIONMEETING A. RollCall Hartmann____ Mangold(June)____ Dietz(July) ____ Sawtell ____ Ische_____ B. ReviewAgenda 2. APPROVALOFMINUTES A. ParkCommissionMeetingMinutesofMay13, 2014 – (Att.-#2A) B. ParkCommissionParkTourMinutesofJune5, 2014 – (Att.-#2B) 3. MATTERSFROMTHEFLOOR 4. DEVELOPMENTOFPARKMAINTENANCESTANDARDS Att.-#4) 5. HERBICIDETREATMENTS Att.-#5) 6. FOLLOW-UPDISCUSSIONOFJOINTMEETINGONBADGERPARK 7. REVIEWPARKTOURSFROMJUNE5, 2014 8. COMMUNITYGARDENUPDATE – Att.-#8) 9. DETERMINELIAISONSFORAUGUST, SEPTEMBER, OCTOBER, NOVEMBER, DECEMBERCITYCOUNCILMEETINGS Att.-#9) 10. DETERMINEDATEFORAUGUSTPARKCOMMISSIONMEETING Att.- 10) 11.NEWBUSINESS 12. STAFFANDLIAISONREPORTS/UPDATES Staffreportsandupdatesarenotmeantfordiscussion. Discussionitemswillbelisted aspartofneworoldbusiness.) A. CityCouncil B. Staff 13. ADJOURN LiaisonforCityCouncilMeetingonJune23 - Mangold 2A CITYOFSHOREWOOD 5755COUNTRYCLUBRD PARKCOMMISSIONMEETING SHOREWOODCITYHALL TUESDAY, MAY13, 2014 7:00P.M. MINUTES 1. CONVENEPARKCOMMISSIONMEETING ChairMangoldconvenedthemeetingat7:00p.m. A. RollCall Present: ChairMangold; CommissionersHartmann, Dietz, Sawtell, andIsche CityCouncilLiaisonHotvet; CityPlannerNielsen Absent: None B. ReviewAgenda Dietzmovedtoapprovetheagendaasamended: postponeItem4BandreplacewithHerbicide Discussion. Sawtellsecondedthemotion. Motioncarried5-0. 2. APPROVALOFMINUTES A. ParkCommissionMeetingMinutesofApril8, 2014 B. ParkCommissionParkTourMinutesofMay7, 2014 CommissionerSawtellmovedtoapprovetheminutesoftheApril8, 2014meetingasamended: ChairQuinlanshouldreadChairMangold; andParkCommissionTourMinutesofMay7, 2014aswritten. Hartmannsecondedthemotion. Motioncarried5-0. 3. MATTERSFROMTHEFLOOR Therewerenone. 4. REVIEWLANDSCAPESTANDARDSFORCITYPARKS A. HummingForBees – 15MinutePresentationbyPatriciaHauser ATEDtalkonbeeswaspresented. ItexplainedhowchangesinfarmingpracticessinceWorld WarIIhaveimpactedthebeepopulation. Waystohelpthebeeswerediscussedwhich includedplantingbee-friendlyflowersandnotusingpesticides. PatriciaHauserrequestedthatbeesbeconsideredinthebudgetforBadgerPark. Shestateda Bee-SaferesolutionbeadoptedtomakeapubliccommitmenttoturnpublicspacesintoBee- Safeareas, plantpesticide-freeflowers (suchasclover), notspraybeefood, andeducate residentsaboutbees. Shestatedpublicsignageintheparkmightalsobeaconsideration. She indicatedtherearealsoseveralDVDsaboutbeesthatcouldbeshownattheSouthshore Center. PARKCOMMISSIONMINUTES TUESDAY, MAY13, 2014 5PAGE2OF MangoldthankedHauserandthosepresentfortakingthetimetobringtheinformationtothe meeting. HauseraskedifthereisanythingintheresolutionthattheCommissionwouldnotagreewith. Mangoldstatedweareunawareofwhatiscurrentlybeingusedonplantsatthistime. HauseraskedwhenBadgerParkwouldbeginconstruction. Mangoldstateditishopedit wouldbethisfall. Ischestatedbeforetheresolutioncanbeadopted, theywillneedtotalktoCitystaffaboutwhat pesticidesarecurrentlybeingused, thealternativesavailable, andthedevelopmentofpark maintenancestandardswhichmightincludeweedcontrol. Asagroup, weneedabetter understandingofwhattheCityiscurrentlydoing. Hauseraskedhowlongtheinformationwill take. Nielsenstatedthelistisbeingcompiledandwillbeavailableatthenextmeeting. Commissionersdiscussedtheresolutionlanguage. B. ListofLandscapeStandards – postponedtonextmeeting C. HerbicideTreatment Nielsenstatedthelistisbeingpreparedfordiscussionatthenextmeeting. Commissionersand staffdiscussedalternativetreatmentsthatcanbeused. Nielsennotedthatsomealternativesarenotalwaysaseffectiveasherbicidesmightbe. Ische stateditisimportanttoweighwhatchemicalsarebeingused, wheretheyarebeingused, and whatisbeingsprayed. NielsenaskedifanychemicaltreatmentisbeingusedonthenativeplantingsaroundCityHall. Mangoldstatedtheonlythingbeingusedisverylowkey. Weedsarepickedratherthan sprayed. HotvetnotedtheCityCouncilisexcitedaboutwhatwillresultfromthisdiscussion. 5. EAGLESCOUTPROJECT NielsenintroducedBenjaminBushnellwhoisgoingforhisEagleScoutbadge. Hestatedalistof pre-approvedprojectsisreviewedwiththeEagleScout. Hereviewedtheplantoconstructand installabenchinSilverwoodParkinthevicinityoftheplaygroundequipment. Herevieweda samplebenchwhichisassembledandtheScoutsdoalltheassemblyandconcretework. thBushnellstatedtheworkneedstobecompletedbeforehis18 birthdayinJuly. Heexplainedthat 4-6helperswillbeutilized. NielsenstatedstaffislookingforarecommendationtorequestfromCouncil $1200forthebench. Heishopefulthebenchwillbereceivedintimetocompletebeforethedeadline. BushnellstateditstishopeditcanbecompletedbyJune1. PARKCOMMISSIONMINUTES TUESDAY, MAY13, 2014 5PAGE3OF Ischeaskediftherewillbeanystaffinvolvementwiththeassemblyandconcretework. Nielsen statedstaffwilldeterminethelocationbut, otherwise, thisisaScoutprojectentirely. Sawtellmovedtorecommendapprovaloftheprojectandorderthebench. Hartmann secondedthemotion. Motioncarried5-0. 6. BADGERPARKUPDATESANDUPCOMINGJOINTMEETINGWITHCITY COUNCILONMAY27AT5:30 Nielsenstatedtheengineershaveputtogethertwocostestimates; unfortunately, thecostsarewell inexcessofwhathadbeendiscussed. Hestatedbothprojectsareoveronemilliondollars. The engineerswillbeatthejointmeetingtodiscusshowthecostsgotsohigh. Asfarasthefutureof theproject, staffwillbepresentingthreeoptionsforgoingforward: bondfortheimprovements andincludetrails, phasingtheprojectoveralongerperiodoftime, orscalingbackontheplans. Ischeaskediftherehadbeenawarenessoftheoriginalbudgetamountof $600,000. Nielsenstated theengineerswereawareoftheamount. IscheaskediftheCityhasbeenincontactwithanycontractorstohelpquantitythefigures. Nielsenstatewearenotatthatpoint. Commissionersandstaffdiscussedplaygroundequipment. Nielsenstatedtherearegrantsout therethatcouldbringcostsdown; however, youcannotcountongrantmoney. Nielsenstatedtheparkinglotisabout $138,000alone. Hestatedtheestimatewillbesentoutto thCommissionerspriortothejointmeetingonMay27. Ischestatedtheremaybefundingavailablefromsportsorganizations. Commissionersandstaffdiscusseditemswhichwillbeincludedonthemeetingagenda. 7. STATUSOFPARKSUMMITMEETINGS MangoldstatedtheParkSummitmeetinghasbeencanceledtwicenow. Hestatedmeetingshave becomearepeatofthepreviousmeetings. Hestatedquarterlymeetingsarenotworkingout. Nielsenstatedthemaphasbeencreatedfromtheinformationprovidedandisonline. He discussedtheneedforaparkcoordinatorespeciallyforExcelsior. Mangoldassumedthereisstillcrosscommunicationamongthecitiesofparkevents. HotvetaskediftherewaseveranydiscussionabouthaveaSouthLakeareaparkandrec. Nielsen statedthatwasoneoftheearliestdiscussionitems. Mangoldaskedwhenanothermeetingshouldbeattemptedagain. Nielsenstateditcouldbe discussedatthejointmeeting. MangoldsuggesteditbepusheduntilfallwhentheSouthshore PARKCOMMISSIONMINUTES TUESDAY, MAY13, 2014 5PAGE4OF Centerfutureisdetermined. Nielsenagreedtowaituntilfallforanothersummitmeeting. Commissionersconcurred. 8. REVIEWPARKTOURSFROMMAY7, 2014 Mangoldaskedifanythingneedstobedoneatthispointfollowingthetour. Hestateditwasgreat tohavethetoursseparatefromtheregularmeeting. SawtellaskedifanyfuturefencereplacementatFreemanParkisonourschedule. Nielsenstated noneofthemareonthescheduleandshouldbeincludedifneeded. Hestatedhewouldcheckinto it. HartmannaskedifthetrailthroughFreemanParkisamaintenanceissueoraparkissue. Nielsen stateditneedstobedoneanditdoesn’tmatterifitisamaintenanceorparkissue. Hestatedhe wouldaskLarryBrowntodoapavementanalysis. Mangoldstatedthereisabadsectionfromthe ballfieldtotheparkinglot. NielsenstatedtherewasdiscussionattheCouncilretreatabouthiringapart-timeforesterand/or wetlandspecialistthatwoulddotheworkthatPublicWorksiscurrentlydoing. Mangoldaskedifatourdateandtimewasset. 9. ESTIMATESFORWATERATTHEFREEMANPARKCOMMUNITYGARDEN NielsenreviewedestimatesforthewateratFreemanParktoservicethecommunitygarden. He statedtheywillneedtotapintoawatermainforatotalcostof $8,700. Sawtellnotedthealternativeistokeepbringingwatertothesite. Ischeaskedifthereisananalysisofwhoisrentingthegardenspots. Nielsenstatedtherearen’t anyapartments. Mostrentaspotforamajorityofreasons – lackofsunontheirproperty, lackof areaprovided, andsomefromothercities. Hestatedmoreinformationcanbeprovided. Ischeaskedifthereareanyrequirementsforlimitingtheuseofpesticides. Nielsenstatedwehave alwaystriedtoeducatebeforeweregulate. Hesuggestedbrochuresbutbelievedthosewhorent thespacesarecognizantofwhatisneeded. Ischebelievedtheestimatetoprovidewaterisverycostly. Hesuggestedgardenareasbeexpanded wherewaterisreadilyavailable. Mangoldsuggestedlookingatnextspringtoprovideadditional spaces. Nielsenstatedadditionalfencingwouldbeneeded. Heaskedwhatkindofexpansion wouldbereasonable. Mangoldstatedhewouldprefertonotinstallmorefencinguntilthereare rentersforafewyears. 10. NEWBUSINESS PARKCOMMISSIONMINUTES TUESDAY, MAY13, 2014 5PAGE5OF MangoldstatedwhenwetourManorPark; thereareGreenwoodresidentswhowanttobepresent todiscussthepark. 11. STAFFANDLIAISONREPORTS/UPDATES A. CityCouncil HotvetstatedaresolutionwasadoptedrelatingtothescenicbywaydesignationforLake Minnetonka. B. Staff SawtellattendedthelatestParkFoundationmeeting. Mangoldsuggestedwehaverotating attendanceatthemeetings. NielsenstatedtheCouncilliaisonrotationshouldalsobediscussed inJuneorJuly. Commissionersdiscussedwhethertohaveaseparatemeetingfortheparktour. Nielsenndthsuggestedthe2and4Tuesdays. ItwasdeterminedtheregularmeetingwouldbeonJunethth10. TheparktourwillbeonThursday, June5, andtherecordingsecretarywillbeunableto attend. Commissionerswilltaketheirownnotes. 12. ADJOURN DietzmovedtoadjourntheParkCommissionMeetingofMay13, 2014at8:50p.m. Hartmannsecondedthemotion. Motioncarried5-0. RESPECTFULLYSUBMITTED, ClareT. Link Recorder 4 CityProperty - MaintenanceItems 1. Mowing 2. PlaygroundInspection 3. TrashandRestroom (Custodial) 4. AeratingandFertilizing 5. WeedControl 6. TreeCare 7. Irrigation 8. HardSurfaceArea (CleanandMaintain) 9. PestControl 10. PreventativeandSafetyChecks 11. Signage, LightingandLandscaping CityProperty - LevelsofService LevelI Sportscomplexes, communityandneighborhoodparks, specialuseareas. Examples: FreemanPark CathcartPark BadgerPark/CityHall ManorPark SilverwoodPark SouthshoreSkatePark CrescentBeach LevelII Passiveenvironmentalparksandareaswithlowpublicexposure. Examples: GideonGlen PublicWorksFacility LiftStations LevelIII Cityownedproperty – notnecessarilyparks. Examples: Redevelopmentpropertyholdings CityProperty – LevelofServiceI Characterizedbythefollowing: 1. Mowing: Mowingisperformedeveryeighttotendays, maybeonceaweek. 2. PlaygroundInspection: Performedeveryotherweek. 3. Trash/Restroom (Custodial): Trashispickedupeveryotherdayandgarbage cansareemptiedeveryotherday. Restroomsarecleanedeveryday, butnot twiceonweekends. 4. Aerate/Fertilize: Aeratingiscompletedtwotimeseachyearandfertilizingis completedthreetimeseachyear, includingtrees, shrubs, andflowers. 5. WeedControl: Sprayingisconductedeveryotherweekorwhenweeds becomevisibletothepublic. 6. TreeCare: Treemanagementandtrimmingtakesplacethreetimeseach year. Neededrepairsduetoweatherand/orvandalismwilltakeplacewhen scheduleallows. 7. Irrigation: Irrigationisautomatedandscheduledbasedonseasonandplant material. Responsetodryturf, brokenlines, dyingplantsisbasedonwork demand. 8. HardSurfaceArea: Clearedofdebrisandinspectedforvandalismevery otherweek. Hardsurfaceisdefinedaswalkways, concretepicnicareas, sportcourtsandbuildings. 9. PestControl: Visualchecktwotimesamonthandcontrolpestsandrodents asworkschedulepermits. 10. Preventative/SafetyChecks: Weeklyinspectionsofequipmentandpark amenitieswithrepairsidentifiedinthetopfivepriorities. 11. Signage, LightingandLandscaping: Signage, lightingandlandscapinglevels aremaintainedatfrontentrancesandparkinglotlevelonly; twoseasonsof landscapeflowers, paintingupdatedeveryotheryear. CityProperty – LevelofServiceII Characterizedbythefollowing: 1. Mowing: Mowingisperformedeverytentofourteendays. 2. PlaygroundInspection: N/A 3. Trash/Restroom (Custodial): Trashispickedupthreetimesaweekand garbagecansareemptiedthreetimeseachweek. Restroomsarecleaned threetimeseachweek. 4. Aerate/Fertilize: Aeratingiscompletedonetimeeachyearandfertilizingis completedtwotimeseachyear, includingtrees, shrubs, andflowers. 5. WeedControl: Sprayingisconductedonetimepermonth; someweedswill remainvisibletothepublic. 6. TreeCare: Treemanagementandtrimmingtakesplacetwotimeseachyear. Neededrepairsduetoweatherand/orvandalismwilltakeplacewhen scheduleallows. 7. Irrigation: Irrigationmaybeautomatedandisscheduledbasedonseasonand plantmaterial. Responsetodryturf, brokenlines, dyingplantsisbasedon workdemand. 8. HardSurfaceArea: Clearedofdebrisandinspectedforvandalismonetime permonth. Hardsurfaceisdefinedaswalkways, concretepicnicareas, sport courtsandbuildings. 9. PestControl: Checkonetimepermonthandcontrolpestsandrodentsas workschedulepermits. 10. Preventative/SafetyChecks: Inspectionseveryotherweekwithrepairsand emergenciesfixedbasedupontheproblemandworkschedule. 11. Signage, LightingandLandscaping: Signage, lightingandlandscapinglevels aremaintainedatminimumlevelonly; oneseasonoflandscapeflowers, paintingupdatedeverythreeyears. CityProperty – LevelofServiceIII Characterizedbythefollowing: 1. Mowing: Mowingisperformedonetimepermonth. 2. PlaygroundInspection: N/A 3. Trash/Restroom (Custodial): Trashispickeduponetimeeachweek. 4. Aerate/Fertilize: Aeratingandfertilizingiscompletedonetimeeachyear, includingtrees, shrubs, andflowers. 5. WeedControl: Sprayingisconductedonetimeeachquarter; weedswill remainvisibletothepublic. 6. TreeCare: Treemanagementandtrimmingtakesplaceonetimeeachyear. Neededrepairswilltakeplacewhenscheduleallows. 7. Irrigation: Irrigationmayrequirehandwatering. Responsetodryturf, brokenlines, dyingplantsisnotapriority. 8. HardSurfaceArea: Clearedofdebrisandinspectedforvandalismevery coupleofmonths. Hardsurfaceisdefinedaswalkways, concretepicnic areas, sportcourtsandbuildings. 9. PestControl: Controlpestsandrodentsonlywhenhazardoustothepublic. 10. Preventative/SafetyChecks: Inspectionseveryotherweekwithrepairsbased upontheproblemandworkschedule. 11. Signage, LightingandLandscaping: Signage, lightingandlandscapinglevels aremaintainedyearly, paintingupdatedeveryfouryears. 5 CITYOF SHOREWOOD 5755CountryClubRoad Shorewood, Minnesota55331 952-960-7900 Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: ParkCommission From: BradNielsen Date: 6June2014 Re: City’sUseofChemicals Followingisthee-mailthatwassenttoPatriciaHauser (HummingforBees) regardingtheCity’suseofchemicals: Patricia, IspokewithourPublicWorksDirectorlastweekregardingwhatchemicalstheCityuses. Asitturnsout, Public Worksdoesnotuseanychemicals. TheCitycontractsforweedcontrolonballfieldsandun-manicuredboulevard areas. Previously, thecontractorusedaproductcalledLesco3-way (sp?). Afterresidentconcernswereexpressed, thecontractorhasswitchedtotwootherproducts: 1) ArmorTechThreesome; and2) ArmorTechSureZone. The contractorindicatesthatthenewwaterbased, lowodorproductshavehadgreatresultthusfar. TheCityisnot usingpesticides. YoumaywishtocontacttheMosquitoControlDistricttoseewhatchemicalstheyuseintheir battlewithmosquitoes. ThisinformationisbeingprovidedtotheParkCommissionfortheirmeetingon10June. BradNielsen PlanningDirector 952-960-7912 7 CITYOFSHOREWOOD 5755COUNTRYCLUBRD PARKTOURMEETING SHOREWOODCITYHALL THURSDAY, JUNE5, 2014 6:30P.M. MINUTES PARKTOUR TheCommissionmetatManorParkatapproximately6:30pmforthetourofCityparks. ChairMangold, CommissionersHartmann, DietzandSawtellwerepresent. 1. MANORPARK Discussionincludedthefollowing: PicniccanopyappropriatesizeforBadgerPark Guttersneedtobeinstalledonshelterbuilding Separaterockfromrubbermatandblowoutleavesfromplaygroundequipment Trimlargeoldwillow, remove “widowmakers” Considerdraintileforlowareabetweenwillowandplayequipmentarea Trimgrassedgesonvolleyballcourt Repainttennisbackboardandreplacewhitestripe AddlooptrailtoCIP, consideramowedpathfornow LookatplayequipmentinThorpePark (Deephaven) formorechallengingequipment Dragballfieldinfield, weedcontrol Stakesnearparkinglot – newtreelocations? Replaceparkrulessigns 2. SKATEPARK Replacepanelsasneededonramps Weedsinpavementcracks ConsidercertifyingsomeonefromPublicWorksforweedspraying Remove “volunteers” frominandaroundsprucetrees Removedeadheadsandwidowmakersfromtreesinallparks Videosurveillancesign – real? Ifnot, liability? Consideraninformalwebsite/newslettersurveyregardinguse/valueofskatepark. Options – dogpark, expandedcommunitygardens Revisittheconceptofadogpark 3. SILVERWOODPARK Datepicnicshelterwasbuilt? Removelargeashtreeeastofshelter Newbench – installnorthofswingset, eastofash Repair, straightenretainingwallwestofasphaltcourtarea Lockmessageboards (allparks), addmorecityinfo, rules 4. CHRISTMASLAKEACCESS Replacefadedsigns Emptycompostbin, replacesign PARKCOMMISSIONMINUTES THURSDAY, JUNE5, 2014 2PAGE2OF Adddocktolong-termmaintenanceprogram/CIP TheCommissionadjournedthetourat8:30p.m. RESPECTFULLYSUBMITTED, BradNielsen PlanningDirector 8 CITYOF SHOREWOOD 5755CountryClubRoad Shorewood, Minnesota55331 952-960-7900 Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: ParkCommission From: BradNielsen Date: 6June2014 Re: CommunityGardensUsageUpdate Atitslastmeeting, theParkCommissionaskedforinformationontheusageofthecommunitygardens. Twilacompiledtheattachedinformationforyourreview. CommunityGardens SouthShoreCommunityPark YearShorewoodResidents Non-Resident 2010 10 2011 10 Outofthe10gardeners6arereturnees 2012 11 2 - gardenersare fromExcelsior Outofthe12gardeners3arereturnees 5 - gardenersare fromExcelsior, 2013 7 Minnetonka, Chanhassenand Chaska Outofthe12gardeners8arereturnees 4 - gardenersare201411fromExcelsior, Chaskaand Minnetonka Outofthe15gardeners12arereturnees FreemanPark YearShorewoodResidents Non-Resident 2013 5 2fromExcelsior 2014 10 0 5arereturnees 9 CITYOF SHOREWOOD 5755CountryClubRoad Shorewood, Minnesota55331 952-960-7900 Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: ParkCommission From: TwilaGrout – Park & RecCoord./Admin. Asst. Date: June5, 2014 Re: DetermineLiaisonforCityCouncilMeetings Oncethecommissionhasdeterminedwhowillbetheliaisontothemeetingslistedbelow, aschedulewillbe madeanddistributedtotheParkCommission. ParkCommissionMeeting ReportatCityCouncilMeeting Liaison August meetingneedto August25, 2014 determinedate September9, 2014 September22, 2014 October14, 2014 October27, 2014 November11, 2014 November24, 2014 December9, 2014 TBD 10CITYOF SHOREWOOD 5755CountryClubRoad Shorewood, Minnesota55331 952-960-7900 Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: ParkCommission From: TwilaGrout – ParkandRecCoord./AdministrativeAssistant Date: June4, 2014 Re: NeedtoDetermineDateforAugust12ParkCommissionMeeting TheParkCommissionmeetingonAugust12fallsonPrimaryElectionDay. Becauseofthis, thePark CommissionwillneedtodetermineadifferentdatefortheirAugustmeeting. Thefollowingdatesthatwillnotworktoholdameetingare: Monday, August11and25 - CityCouncil meetings; thePlanningCommissionmeetsTuesday, August5. ThefourthTuesdayofthemonth (whichiswhentheParkCommissionwouldholdasecondmeetingif necessary) isAugust26. Therearenomeetingsscheduledforthatevening. PleaseadvisestaffiftheParkCommissionwouldliketoholdtheirmeetingonAugust26orif anotherdatehasbeenchosen.