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07-08-14 Park Comm Mtg CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JULY 8 2014 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Hartmann(September)____ Mangold(December)____ Dietz(July)(Nov-tentative) ____ Sawtell(October) ____ Ische(August)_____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of June 10, 2014 – (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. MANOR PARK BOUNDARY INFORMATION – (Att-#4) 5. REVIEW INFORMAL SURVEY FOR SOUTH SHORE COMMUNITY PARK – (Att.-#5) 6. REVIEW MAINTENANCE ITEMS FROM PARK TOURS – (Att.-#6) 7. MUSIC IN THE PARK MOVE TO FREEMAN –(#7) 8. NEW BUSINESS 9. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff a. Update on Eagle Scout Project b. Update on Locks for Message Boards 10. ADJOURN Liaison for City Council Meeting on July 14 - Dietz 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JUNE 10, 2014 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Hartmann, Ische and SawtellCity Council Liaison Hotvet; City Planner Nielsen Absent: Dietz B. Review Agenda Sawtell moved to approve the agenda as written. Hartmann seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of May 13, 2014. B. Park Commission Park Tour Minutes of June 5, 2014. Commissioner Sawtell moved to approve the minutes of the May 13, 2014 meeting as amended: change 15-minute presentation to 30-minute presentation under the Bee presentation; and the minutes of the June 5, 2014 Park Tour meeting as amended: replace panels at the skate park as needed and two of them need to be replaced now. Ische seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR There were none. 4. DEVELOPMENT OF PARK MAINTENANCE STANDARDS Nielsen stated there are ten general categories of levels of service. Each property in the City was assigned a level. He stated the lists can be used as checklists for maintenance staff. He stated he noticed during the park tour that tree care is lacking and needs to be improved upon. Ische asked why Director Brown isn’t preparing this list. Nielsen stated Brown is very busy and could not prepare the list. He did talk to Brown about the list. Nielsen stated he explained to Brown the list is not a criticism of the work being done and may identify additional staff members are needed. Ische stated they need to prepare a list of what is currently being done first. He indicated development standards should be done after that list is reviewed and not before. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2014 6 PAGE 2 OF Mangold believed the current crew already has some standards. He also indicated there are different levels of service for fields depending on the use. Ische suggested ball fields be Level 1-A, and the parks without ball fields should be Level 2. Mangold believed that is a great start.He discussed the levels of service needed on ball fields depending on the type of use. Hartmann stated there needs to be a seasonal checklist as well. Hotvet stated when this gets finished, a recommendation to the City Council would carry a lot of value. Ische stated this needs to be developed with Brown. Hartmann stated it would also be good to know what maintenance is contracted out and what is not contracted out. Ische stated that would also help to determine if an additional staff person is needed. Nielsen stated we shouldn’t spend too much time with this item without Brown’s comments. He discussed the ranking of the various parks and suggested Gideon Glen be Level 3. Ische also believed the trails should be categorized as well based on the trail material. 5. HERBICIDE TREATMENTS Mangold asked how often herbicides are used in the parks. Nielsen stated he did not know. He did, however, indicate the Bee people are pleased with what is being used. He indicated one herbicide has been discontinued because of residents’ concerns. He also believed he thought they were using roundup on the warning tracks but would check for sure. He believed spot areas can be sprayed when mowing is done. Ische stated an annual license is available to be certified to wear a spraying unit. Nielsen believed it would make sense to have a couple people certified. Mangold asked what the results might be if chemicals are changed. Nielsen stated the person who is doing the spraying has indicated he is pleased with the results. Hartmann asked what the unmanicured boulevards areas include. Nielsen identified where they are located. Commissioners discussed areas where spraying does not take place at all, such as Silverwood Park where there is not a ball field. Hotvet asked if this information about what herbicides are being used is on the website. Nielsen stated it is not currently there, but that is a good idea. Ische stated he would be careful specifying what product is being used. He stated it would be better to post when spraying will take place and not what is being used. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2014 6 PAGE 3 OF Mangold stated they are required to post on site when they have sprayed. Nielsen stated we need to spray tennis courts and trails. Ische stated it is important to maintain courts and trails. 6. FOLLOW-UP DISCUSSION OF JOINT MEETING ON BADGER PARK Nielsen reviewed concept two for Badger Park. He stated it gives a strong connection to the Southshore Center. He indicated the Center is not going away, and there might as well be a connection there. He indicated the bulk of the added parking is at the Center. He stated the trail could be more curvilinear to wind through proposed park features. The concept creates more space and a better location for the field. The trail can loop around the field on the south side, and this is not currently shown. The driveway to the Center can be straightened out more. He stated the park elements are open for discussion as far as where they should be located. He stated the consultants are working on concept 1.5 right now. He stated we need to move forward with a concept. He stated the pinwheel design in concept one looks good on paper. Nielsen stated he is recommending concept two. Hartmann asked what would be included in concept 1.5. Nielsen stated he did not know what would be included but would be meeting with WSB soon. Ische stated concept two’s sidewalk goes right along the parking lot as well but there are trees on each side. Ische suggested additional trees be planted along the sidewalk. He believed it would be easier for Public Works to maintain turf on the ball field oriented north/south rather than east/west. He believed there would also be problems with lack of sunlight. Ische also believed the Southshore Center is not a destination that would normally be used if someone is at the ball field. Nielsen stated the intent is to tie the Center to the park. Ische stated he would like the City Council to tell the Commission how much is available over the next five years for park development. He believed we might be spinning our wheels until we know what our budget will be over the next few years. Nielsen stated a phased option is probably the preference, and bonding might also be an option. Ische stated the City Council needs to make that decision. Sawtell stated this process has been frustrating. He agreed with Ische’s comments. Mangold stated we need to make it clear to the City Council that we have expenses planned. He was concerned about phasing Badger Park. Nielsen stated we always look for grants but can never count on them. We have to budget for the money. Mangold stated he was unsure how far down the road to go with pricing out a concept at this point. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2014 6 PAGE 4 OF Nielsen stated we need to know what the concept will be before we even do soil tests because of their expense. Hartmann discussed using the Southshore Center for restrooms. Nielsen stated the pros and cons of such an option. He believed it is worth looking at but believed the park should have separate bathrooms. Hotvet asked when the financial discussion will take place at the Council level. Nielsen believed it should be discussed at the next meeting. Hotvet asked if bonding would also be discussed. Nielsen stated it could. Mangold stated he still preferred concept one. Ische did as well. Sawtell agreed. Hartmann stated she voted for concept one and stated something needs to be done now. 7. REVIEW PARK TOURS FROM JUNE 5, 2014 Mangold stated the priority should be the tree situation. He believed all the parks should be visited and tree issues identified by staff. Nielsen stated a list needs to be compiled, and Brown needs to indicate when work can be completed. If they cannot do it, it needs to be done somehow. Hartmann stated the runoff issue needs to be addressed at Manor Park. She stated there didn’t appear to be room for a trail between the tennis court and the private property. Nielsen stated that would be reviewed. In response to a comment from Mangold, Nielsen stated the majority of the pond is on private property but would provide additional information at the next meeting. Mangold stated the key issue at the skate park is the dog park would be too large for that location. He stated it appeared to have the most tree damage as well. An informal survey would be sent out following the Commission’s review which would question the use of the park. Garden space will be expanded at some point. Commissioners discussed Silverwood Park. Nielsen stated a separate e-mail will be sent identifying the date the shelter was constructed. Ische stated something needs to be done to keep basketballs from rolling into the pond. Mangold stated landscaping could solve that problem as well as the goose problem. Mangold asked for an update on the locks on the message boards. He stated there wasn’t anything posted about Excelsior events. Mangold asked for an update on the bench project. Nielsen stated he would get an update. The bench has been ordered. PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2014 6 PAGE 5 OF Commissioners discussed Christmas Lake. Mangold stated long term items in the CIP need to be discussed at some point. He stated the Commission will add items as needed and juggle when necessary. Hartmann stated knowing the expected life span of equipment, etc. is very helpful. Such a list was already prepared. Nielsen stated that list can be updated. Mangold stated it is also important to create a list of our structures, when they were constructed, and their replacement schedule. 8. COMMUNITY GARDEN UPDATE Mangold stated every space has been filled. He reviewed a chart showing many of the same gardeners are returning year after year. Commissioners discussed community garden locations, gardeners, fencing, and how plot sizes are determined. 9. DETERMINE LIAISONS FOR AUGUST THROUGH DECEMBER CITY COUNCIL MEETINGS Commissioners volunteered to serve as liaison to the following City Council meetings: August - Ische September - Hartmann October - Sawtell November - Dietz (tentative) December - Mangold 10. DETERMINE DATE FOR AUGUST PARK COMMISSION MEETING Commissioners discussed the date for the August Park Commission meeting. The new meeting will be held on Tuesday, August 19. 11. NEW BUSINESS Concert in the Park is Friday, June 13. 12. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen and Hotvet reported on recent City Council activity. B. Staff Public Works is swamped with the high water levels. 13. ADJOURN PARK COMMISSION MINUTES TUESDAY, JUNE 10, 2014 6 PAGE 6 OF Hartmann moved, Sawtell seconded, to adjourn the Park Commission Meeting of June 10, 2014 at 8:45 p.m. Motion carried 4-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder Lit A `7.-FN, G if J., C, X4 . . . .......... . ........ Cq ry Ln -jo X Ln X, I IV, X -,dab-- AuG NORTH If -TIM R WALL X s X .1 0 if �E Cj �A 8 i TLAN D 3 VA, TO .90. (Non—C C) X X -)3 . . ......... 5090 . ........ 4 M AN OR P A)R K Av, i 6� . .... . it 992 -05' Y' v. ...... A 03 if 13 5120 r3 Ln Ln.......... j X X 5125 X IRL A 2 / `\ - l�, � / -�=`_ :�' „...__ .._..�` -` •� .._ . -, ... // f. i / % � `'`•\ \ .�: � + / / /ice'\ / \ . X �y\ 36 A-1 A\ All, X O� 81 1 - 9 vik, 9 Exhibit A X EX. POND CITY POND # SA132 / r. , I ( V 35 Wetland 9"� Q c s T aH req's1 (s�9n � ®1 � goo WETLAND city) 9340 NWL= 985.Ot EX. HWL -987.1 i pRop, HWL =986.3 EOF -988.5 \ etland � 0 o \a \ 35 l / TIMBER WALL ® 2 �. A � N 00 G X N 101 x / \ \ x / / x A •r 00 NORTH Exhibit B G Mk Southshore Skate Park — We Want Your Input! The Shorewood Park Commission recently completed its annual tour of the Shorewood Park System. For the second year in a row, questions arose about the future use of the Southshore Skate Park, located at the end of St. Albans Bay Road, east of Excelsior Boulevard. Before investing into the maintenance or replacement of skate park facilities, the Commission is interested in knowing about its use and value to the community as a skate park. The Commission has already recommended that the community gardens located in the park be expanded to accommodate resident demand. Another suggestion for the park, if it does not continue as a skating facility, is fencing it off for use as a neighborhood dog park. Before making any future plans for the park, the Park Commission is interested in hearing from residents regarding the current and future use of the park. We ask that you answer the following questions, based on your own observations and your thoughts as to how the park should be used: • Have you noticed a decline in the use of the skate park facility for skating /skateboarding? YES /NO • Do you think the City should consider a different recreational use for the park? YES /NO • Do you think that a small neighborhood dog park would be of value to the neighborhood /community? YES /NO • Comments: Residents may mail back their responses; e-mail responses to planning @ci.shorewood.mn.us; or respond on the Shorewood website at www.ci.shorewood.mn.us We ask that you have your responses and comments back to us by . %" '�aul Parks - To Do Item Urgent 30 Days 90 Days CIP PW Contract Freeman Park Hockey rink locations X Summer uses for hockey rink Ball field fence near Eddy Station repair /replace Small shelter will be wrapped Adjust new fences to ground Concerns about turf; water to site; spigot Replace drinking fountain at concession stand Concrete work needed Pave gravel trail from concession, between fields Cathcart Park Park intent Parking issues Lighting replacement Drainage - west side of hockey rink Herbicide usage Cleanup around tennis court X Add material - small playground X Screen coiled electric line Crescent Beach Clean /rake sand X X E -coli - notice to residents ✓ Gideon Glen Remove silt fence X X Parking lot X X Sign X Badger Park X Park improvements Field maintenance discussion Rustic trail crossing X Drainage issues Tennis court fence X Repair playground equipment X Parks - To Do Item Urgent 30 Days 90 Days CIP PW Contract Manor Park Rain gutters on shelter building X X Plygrd - separate rock from rubber; blow leaves X Trim large willow X Consider drain tile for low area east of plygrd X Trim grass edges - volleyball Repaint tennis backboard /replace white stripe X Add loop trail to CIP; mow path for now X X Consider more challenging play equipment X Drag ball field infield; weed control X X Park rules sign - replace X X Rain garden west of parking lot X X Skate Park X Replace panels on ramps as needed X Weeds in pavement cracks X Video surveillance sign - real? Informal survey re use /value of skate park X Revisit concept of dog park (following survey) Silverwood Park X x Remove large ash tree east of shelter X Eagle Scou New bench - north of swings, east of shelter X Repair, straighten retaining wall west of court Christmas Lake Access X Planning Replace faded signs X Empty compost bin; replace sign X Add dock to long -term maint /CIP All Parks X Planning Expected life span of fencing X Consider certifying PW for weed spraying X Remove "volunteers" from spruce X X Remove "dead heads" and "widowmakers" X Planning Lock message boards; more info (e.g. rules) Update park facilities inventory X Planning