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09-09-14 Park Comm Mtg AgendaCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, SEPTEMBER 9, 2014 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Hartmann(September) Mangold(December) Dietz(July)(Nov- tentative) Sawtell(October) Ische(August)_ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of August 19, 2014 — (Att. - 92A) 3. MATTERS FROM THE FLOOR 4. MANOR PARK MASTER PLAN REVIEW - (Att. - 94) 5. LANDSCAPE STANDARDS FOR CITY PARKS - (Att. - 95) 6. NEW BUSINESS 7. STAFF AND LIAISON REPORTS /UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff a. Update on Cathcart Park 8. ADJOURN Liaison for City Council Meeting on September 22 is Commissioner Hartmann 2A CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, AUGUST 19, 2014 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. A. Roll Call Present: Chair Mangold, Commissioners Hartmann, Die City Council Liaison Woodruff; City Planner, Review Agenda Hartmann moved to approve the agenda as written. carried 5 -0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Sawtell moved to approve Freeman Park, change sul dead wood in the willow ti seconded the motion. Mo 3. MATTERS FROM There were none. 4. CATHCART PAR] Nielsen stated we need to rev park and adjust planning acci should be for the park, then , Sawtell, and Ische; seconded the motion. Motion 2014 meeting as amended: Page 2, id Page 4 under Manor Park, change to the be before the preceding paragraph. Ische master plan for each park to determine what should be done in each He stated if the plan for Cathcart is as the Commission sees it to start incorporating items into the CIP. Dietz asked if the City Council approved the master plan. Nielsen understood they accepted the TKDA report but never adopted the plan. He stated he would have liked to incorporate the master plans into the Comprehensive Plan but not if they are unrealistic. Woodruff stated the City Council in 2009 stated that experts should create a plan for what the parks should include. TKDA was hired to talk to the Council and Park Commission and gather input on what amenities should be in the parks. The result was a concept which was unaffordable. The question now is if there is any value in this concept to be used as a starting point. Sawtell stated it is something to aspire to. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 PAGE 2 OF 5 Mangold stated the question is what should be done to this park. He stated the hockey rink and tennis courts are the big ticket items. Nielsen stated the parking lot is also a big ticket item. Ische questioned how much the city hockey rinks are even used and whether they are even cost effective. He didn't think the current layout allows for the expansion of the parking lot unless the ball field is moved. Woodruff recalled earlier discussions were to reduce the size of the ball field. Woodruff stated the hockey use needs to be answered. He stated he getting their ice time in other locations. Mangold stated the organizer for youth hockey indicated teams are practice. From their perspective, they believed outdoor ice should determine is if we need to go to a full-sized hockey rink. Commissioners discussed hockey rink usage. Ische asked if the City has a formal agreement with the church acl usage. Nielsen stated he didn't believe it is a formal agreement. 1, church won't advertise the parking availability., Parking concerns Mangold asked how many parking spaces are spaces. Commissioners discussed Commissioners discussed he would send them a repo Dietz stated the major focus s parking while maintaining the stated if Chanhassen isn't will Shorewood should be aiven a'i to Chanhassen's sx uses, for the hockey king with Chanhassen for a j oint' venture. Mangold stated the first step is 5. BADGER PARK M hockey teams are to use outdoor ice for iina that we need to street from Cathcart for parking stated it was explored, and the iscussed. Nielsen staled he didn't have the number of It was noted sewer is unavailable for this park. this spark as a joint venture. Nielsen stated Ische asked if there is a way to increase ;gested'a top five list be created for each park. Nielsen in the development of the park, then other parks in ?ommissioners and staff also discussed the possibility of Chanhassen to find out if they are willing to help with the park. PLAN REVIEW — CONCEPT 1.5 PLAN Nielsen reviewed the layout for Concept 1.5 for Badger Park and indicated one of the main changes was a turnaround which resulted in the loss of 15 parking spaces. A security fence was added, and phases were created. Mangold asked what direction staff is looking for. Nielsen stated the intent is to get approval of one of the concepts. Ische stated he liked this plan but did not support the planned phasing. He didn't think the parking lot to the north of the village green should be constructed until the village green is constructed. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 PAGE 3 OF 5 Hartmann agreed and stated the shelter is a major item. Mangold assumed all the grading would be done as part of phase one. Nielsen stated that is his understanding. Woodruff stated the monies in the park capital fund at the end of next year would come close to allowing phase one to happen but would deplete the fund. Ische asked what is included in phase one for the ball field. He asked if it would include earth work and construction. Nielsen stated all items as part of the ball field constructed ate included in several line items. In response to a question from Ische, Nielsen discussed the field construction. Mangold stated the Council and Commission need to look at this as one project even though there will be two phases. Ische asked if there have been any discussions at the Council level for alternative funding. Woodruff stated there have been some discussions about bonding. He would recommend the Commission make a strong stand on what they believe is the right approach for the City in order to move forward. Ische stated he couldn't see agreeing to phase one without knowing when phase two would be completed. Mangold stated we need to pick a concept and move forward with whatever budget number it is going to be. Ische stated he agreed but would like to get a better understanding of what is in the budget. Nielsen discussed options. He stated a t)lan should be selected in order to move forward. Woodruff stated the challenge,is to get WSB to create a narrative for the design. Dietz stated there rnust be a standard for the cost of constructing a ball field. Nielsen stated you are going to run across this for every item in the park. Woodruff, stated there is a level bf detail that is not included in the plan. Sawtell stated he was concerned about the loss of parking spaces but did support the addition of a turnaround. Dietz also supported the new phase. Woodruff suggested a member" of the Commission report their recommendation to the City Council. Ische stated the removal of two trees would add two more parking spaces. He also suggested the aggregate trail could be reconfigured. Sawtell moved to recommend to the City Council that concept 1.5 be pursued. Hartmann seconded the motion. Motion carried 5 -0. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 PAGE 4 OF 5 6. UPDATE ON MAINTENANCE ITEMS FROM PARK TOURS Nielsen stated he hasn't prepared a description of each item. He stated a couple items have changed. Mangold asked for an update on what should be done within the next thirty days. Nielsen discussed future maintenance items which will be completed. Woodruff suggested a "c" be added by every item that has been completed. Hartmann asked when the trees will get done. Nielsen stated it is high of the situation. Hartmann asked when the playground at Badger would be repair. Nielsen stated he hasn't been given any reasons why next thirty days. Woodruff suggested a footnote be added indicating the actual start Commissioners and staff discussed the use of pesticides in the City. and the contractor is aware discussed the timeline for the will not be completed in the Nielsen stated there was a question whether pavement should be added where ball players wearing spikes are walking. Hartmann stated the pavement already exists and needs to be curated. Woodruff stated activity on repaving the path may have to wait until drainage issues are resolved. Mangold stated the paved area is not where tie drainage issue exists. He stated the description is incorrect. Nielsen stated issues at Crescent have been addressed. Work continues on Gideon Glen. He also indicated Manor Parkwill have drainage issues and gutters addressed. He indicated there is not enough depth for a rain garden., lie stated he has asked for quotes. Work will continue in the next ninety days. and staff discussed mowing procedures in the parks. Hartmann asked if there are any Eagle Scout projects. Nielsen stated there is some interest. Ische suggested some "Did you know signs be posted along the trail. Mangold noted there are eighteen panels at the skate park that need to be replaced at $300 per panel. The question is whether we want to continue to put money into the park. Nielsen suggested they wait until the responses from the survey are received. Commissioners agreed. 7. REVISIT WATER AT FREEMAN PARK COMMUNITY GARDENS Nielsen stated it is possible the funding could come from the City Water fund. Woodruff believed the water at the gardens at the Skate Park cost approximately $5,000. PARK COMMISSION MINUTES TUESDAY, AUGUST 19, 2014 PAGE 5 OF 5 Commissioners discussed whether the garden at Freeman could be relocated away from the utility line. Nielsen stated it shouldn't be an issue. Mangold stated an actual quote for the water source is needed. He stated we also need to know how much expansion space is available and whether there is a better location. 8. NEW BUSINESS Hartmann asked if we are going to talk about the letter from Mr. Lindstrom. Nielsen stated we should probably have discussed it under the Badger Park discussion. Mangold asked for information on how many fields are being used 9. STAFF AND LIAISON REPORTS /UPDATES A. City Council Woodruff reported on recent City Council activities. B. Staff Commissioners discussed the Badger Park motion to rec supported the earlier motion. Mangold stated hockey at discussion to add a football field at Freeman can be Dart 10. ADJOURN Dietz moved, Sawtell p.m. Motion carried. Y Clare T. Link Recorder to adiourn the Park approval of cbncept 1.5. Hartmann stated she Park is the long term goal. Nielsen stated the ark's piaster plan discussion. ission Meeting of August 19, 2014 at 9:08 REINII IM '1/111 1� NORP�R� Manor IPark seii the function of a cornirrunity park foil, the eastern portion of the City. The pond |s popu|ar for skating in the winter, anct orovides a visua| amenity in the surnmer, a|t.JIOL]gh geese and odors have been aprob|enmattimey. M[ESvvou|dbe interested in using this park in the summerfur edijcationa| activities if indoor PiUmbing was avadab|e at the warrning she|ter. The existing shcIter is undersizedandinneedofrenovationurrep|acementAttheNckoffmee1inB,itvvasin6icatedthata central gathering p|azamaybedesirab|ea1zhispark. The Park [ommission members a|su noted that the location proposed forcommunity gardens etflhe northwest corner of the park isron1roveoWL The existing tennis courts are in need ofrenovation. A concept p|an was developed for Manor Park. and presented at the IPairk Coirnmission Meetings. The emphasis of the concept pksn was to devOop a centrai |awn space that woiAd serve as the focai point for the park, around whidh 0 other park eh-rnents would be organized. A new i-nuhipurpose building with warming, picnic, and res1rmomfaci|rties fronts onthe oen14 |am/n in one direction, and |ooks out over the pond in another direction. A p|aza space and terraced ou1doordassroum area a|so border the centna| |avxn. A p|ay equipment area and two tennis cou0s enii the centra| |avvn on the north side. Views tothe pon6 are Mt open from the oent4 lawn, The p|aza area provides access from the reconfigured, increased capacity, parking |ct 'to the cantra|| awn and the park shelter. Abituminoustrai| is added ta connect and define park spaces. Community gardens are shown to the west of the tennis courts, The existing softbaNfie|d|ecationisretained. FoOawingnevmwmf the concept p|an, the Park mommissionreconnmended Using the genera||ayout shown with sewena� modifications, Bimina1etha pond over|mok structure and use this area tm provide paved access tothe pond for ice maintenance di the m/�nter. Move the community gardens tothe south side of the softbaH field and provide screen pl|arrtings between the gardens and MenorD/ive. Proxideanoeratinnfmuntaininthepundduring1hesummerandpondU0hdngForice-uka1ing. The Manor Park Master Nair provides the folilliowing park components: � M[uUbpunpuse park bui|dingvvhh restnoon s, warming shekec and covered picnic space with vl�evvsaf the pond and the centra||am/n. 0 Pyaza/gather\ngarea, 0 Qutdmordassroom space with terraced hi|bide seating. otyofShorewood paoc�zo 143s8z00 pari MasterNanupdate ° Nevvp!ayequipmenL * Two tennis couds. 0 Aeratonfoun1ainforpondinsummer w [ommunbygandens. w Common design entrance signsa1 entrance topadk. m Bituminous paths to, connectspzces and help define dMferent park use areas, m Usenf tree p|an1ingsto define the variousparkactMtyareas. * Buffer p|antings around pond for geese controi cuvnf8m�ewond 1,435Q000 Parks Master Plan pdate 1 1 i City Marior, Park City of Slwirewood lWasteiii Ran kiripiroveirrients Concept Level Estimate of PrdbaWe Construction Cost T�KDAPncject No. 14358-000 8-Jun-OB Lq-- ligit: �Lyaritity, Unit cost: Total, K%imo Remova|s/Demo|�fion Ls 1 20.000 20,000 Site! Grading & Soi|Cornaction LB 1 100.000 100`000 Concrete ourb and gutter LF 500 '15 7.500 Bbuminoumpadking|ot SF 17.000 3 61.000 BituminousTnsi| LF 3.000 20 60.000 Concrete mekm4p|azaareas SF 2, 000 5 80.000 VVanm./P�cnioSheUerm<Restroona (Type D) LB .1 300.000 300.000 UtUityeemioes LB 1 20.000 20.000 Tennis Courts E4 1 60,000 80.000 Ray Equipmen1A||swenoe LS 1 1DO,OOO 100,0100 {]utdomrThaate�C|emsmomm/stonas|abseating LS 1 5D.OUO 50.000 Aeration fountain LS 1 15,000 15.000 KDiao.SignmBe LS 1 20.000 20.000 |nfbmnodonK�mak(optiona|) EA 1 20000 20.000 Misc. &beFumishinga{Bencheo/Tab|ea.etc) LS 1 10.000 10.000 Landooap|nQAUoxvanoe LS i 40.000 40.000 Storm water management LB 7 15.000 15.000 Site restoration LS 1 26,000 25.000 Optional Items: Add store ho warming she|ter(optiona|) LS 1 30.000 30.000 Pond fighting for skadng(opflona|) LS 1 40.000 40.000 Lighting tennis courts (optione|) LS 1 25.000 25.000 Miso, Site Lighting NDowanoe(npfiona|) LS 1 50,000 5�0'000 Information Kiosk, (opflona_�j EA � 20�00D 2_0 000 Total: 1'138~500 Note: Above figures are planning 1eve} estimates im2dU9 doHars For construction cmutsnnly. They do not inciude design fees, permits, rnateha| testing, etc., and shOLOd be adjUsted annUaHy to refiect changes in construction costs dUe to �nflafion, Page TO: FROM: DATE: RE: FILE NO. M, MMON 5755 COUNTRY CLUB ROAD ® SHOREWOOD, MINNESOTA 55331 -8927 a (952) 960 -7906 FAX (952) 474 -0126 • www.d.shorewood.mn.us • dtyhaI1@d.shorewood.mn.us Park Commission Brad Nielsen 4 September 2014 Maintenance Standards — City Parks 405 (Parks — Admin) AA few months ago we submitted an outline for a proposed set of maintenance standards for City property (see Exhibit A), most of which consists of park land. At the time, we had not received feedback from our Public Works department, indicating how what they do compares with the model we were using.. We have since received a preliminary list of maintenance items from Larry Brown (Exhibit B) and it is suggested that we start back on this overall iaintenance plan. One of the items recommended by the Park Commission was that certain parks may not necessarily fit into just one level of service. For example, general lawn snowing at Manor Park may be more of a Level 11 services whereas the ball field would be Level 11. Please take some tine to think about the various park activities and how these levels of service may be distributed. Ideally, we would like to have Larry Brown in on this discussion but as of this writing are not aware of his availability for our 9 September meeting. Cc: Larry Brown Twila Grout Dick Woodruff PRINTED ON RECYCLED PAPER City Property - Levels of Service Level I Sports complexes, community and neighborhood parks, special use areas. Examples: • Freeman Park • Cathcart Park • Badger Park/City Hall • Manor Park • Silverwood Park • Southshore Skate Park • Crescent Beach Level II Passive environmental parks and areas with low public exposure. Examples: • Gideon Glen • Public Works Facility • Lift Stations Level I:II City owned property — not necessarily parks. Examples: • Redevelopment property holdings E City Property — Levu of Service I Characterized by the following: Mowing: Mowing is performed every eight to ten days. 2. Playground Inspection: Performed every other week.. 3. Trash/Restroom (Custodial): Trash is picked up every other day and garbage cans are emptied every other day. Restrooms are checked every day and cleaned every other day with the exception of weekends. 4. Aerate /Fertilize: Aerating and fertilizing is completed once each year. including trees, shrubs, and flowers. 5. Weed Control: Spraying is contracted by a licensed applicator, once annually. 6. Tree Care: Tree management and trimming takes place three times each year. Needed repairs due to weather and /or vandalism will take place when schedule allows. 7. Irrigation: Irrigation is automated and scheduled based on season and plant material. Response to dry turf, broken lines, dying plants is based on work demand. 8. Hard Surface Area: Cleared of debris and inspected for vandalism every other week. Hard surface is defined as walkways, concrete picnic areas, sport courts and buildings. 9. Pest Control: Visual check two trues a month and control pests and rodents as work schedule permits. 14. Preventative /Safety Checks: Weekly inspections of equipment and park amenities with repairs identified in the top hive priorities. 11. Signage, Lighting and Landscaping: Signage, lighting and landscaping levels are maintained at front entrances and parking lot level only, two seasons of landscape flowers, painting updated every other year. City Property — Level of Service 11 Characterized by the following: Mowing: Mowing is performed every ten to fourteen days. 2. Playground Inspection: N/A 3. Trash/Restroom (Custodial): Trash is picked up every other day and garbage cans are emptied every other day. Restrooms are checked every day and cleaned every other day with the exception of weekends. 4. Aerate /Fertilize: Aerating and fertilizing is completed once each year. including trees, shrubs, and flowers. 5. Weed Control: Spraying is conducted one time per month; some weeds will remain visible to the public. 6. Tree Care: Tree management and trimming takes place two times each year. Deeded repairs due to weather and/or vandalism will take place when schedule allows. 7. Irrigation. Irrigation may be automated and is scheduled based on season and plant material. Response to dry turf, broken lines, dying plants is based on work demand. S. Hard Surface Area: Cleared of debris and inspected for vandalism one time per month. Hard surface is defined as walkways, concrete picnic areas, sport courts and buildings. 9. Pest Control: Check one time per month and control pests and rodents as work schedule permits. 10. Preventative /Safety Checks: Inspections every other week with repairs and emergencies fixed based upon the problem and work schedule. 11. Signage, Fighting and Landscaping: Signage, lighting and landscaping levels are maintained at minimum level only; one season of landscape flowers, painting updated every three years. City Property — Level of Service III Characterized by the following: I . Mowing: Mowing is performed one time per month. 2. Playground Inspection: NIA 3. TrashJRestroom (Custodial): Trash is picked up one time each week. 4. Aerate /Fertilize: Aerating and fertilizing is completed one time each year, including trees, shrubs, and flowers. . Weed Control: Spraying is conducted one time each quarter, weeds will remain visible to the public. 6. Tree Care: Tree management and trimming takes place one time each year. Needed repairs will take place when schedule allows. 7. Irrigation: Irrigation may require hand watering. Response to dry turf, broken lines, dying plants is not a priority. 8. Hard Surface Area: Cleared of debris and inspected for vandalism every couple of months, Hard surface is defined as walkways, concrete picnic areas, sport courts and buildings. 9. Pest Control: Control pests and rodents only when hazardous to the public. 10. Preventative /Safety Checks: Inspections every other week with repairs based . upon the problem and work schedule. 11. Signage, Lighting and Landscaping: Signage, lighting and landscaping levels are maintained yearly, painting updated every four years. City Property Maintenance 1. Mowing Ball fields twice per week 2. Playground Inspection Daily casual. Monthly detailed inspection 3. Trash and Restroom (Custodial) Checked every day. Cleaned and emptied trash every other day. 4. Aerating and Fertilizing Fertilized in the spring of the year Aerated towards fall of the year 5. Weed Control Completed with fertilizer in the spring. 6. Tree Care Continuous 7. Irrigation 8. Lard Surface Area (Clean and Maintain) 9. Pest Control. 10. Preventative and Safety Checks Ongoing 11. Signage, Lighting and Landscaping Ongoing 6 t"a. 15 *�" kq$ �- It 4 South Shore Park Survey Results - September 2014 Have you or a family member used South Shore skate park in the past year? Yes 20 _ No 2 Have you noticed a change in the use of the skate park in the past year? 1 Use of skate park has increased 2 Use of skate park has stayed about the lames 12 Use of skate park has decreased 4 Not sure *l have rarely seen it used Do you think we should continue to have a skate park in Shorewood? Yes 1C No & Not Sure 4 Do you think a different recreation use of South Shore Park should be considered? 5 Yes 1(? No Not Sure *Community Garden Space *'But what are you thinking? Do you think Shorewood should consider adding a dog park to the community? Yes i4 No L ' Not Sure *Dog parks provide a service and build community 6 Comments: Why do we have to fill up a very pretty space with something. It is so nice just the way it is. A dog park would mean traffic, fence, dogs barking. It would be a big mistake. Please don't! Minnewashta Dog Park is close enough and South Shore is not central to all in Shorewood. Don't need additional expense and upkeep for only citizens with dogs who live close. Most have parks and yards close enough. Shorewood should have a dog park, however that space does not seem large enough. Ideally it should have lots of trees, trails and water. Minnewashta Park has a very nice dog park, so does the City of Victoria. The maintenance on the skate park seems like an unnecessary expense for taxpayers. I rarely see anyone visting it anymore. The asphalt at the park needs to be replaced. Add more features to the skatepark. There's a great dog park at 41 & Minnewashta. So close to Shorewood. VVe need tohave activity area for kids in the area, V0e need to provide opportunities for kids tmget out and enjoy the outdoors and get exercise, Lets add more rather than take away. Let people use their own property and clean up their dog's waste. VWe did when nve had adog. Ask the kids that use the skate park what do they want/need?Ve need to work to get more kids outside ' what work for that goal? What about a playground for small children that would encourage young families to use the community garden (and let their kids play while they are there). Do young families live vvithi walking distance? #]if the skate park isn't being used, perhaps it needs a different location. Maybe next toa park with a playground for instance. i think vxe need to find ways to attract young families and a skate park |sone way todothat.