101414 PK PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, OCTOBER 14, 2014 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Hartmann(September)
Mangold(December)
Dietz(July)(Nov- tentative)
Sawtell(October)
Ische(August)_
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 9, 2014 — (Att. - 92A)
3. MATTERS FROM THE FLOOR
4. ARCTIC FEVER SNOW SCULPTURE EVENT - JANUARY 16, 2015 - (Att. - 44)
5. DETERMINE PARK MEETING DATE FOR NOVEMBER AS NOVEMBER 11
IS A HOLIDAY - (Att. - 95)
6. CONCESSSION AGREEMENT - (Att. - 96)
7. REVEEW PARK SUMMIT GROUP - (Att. - 97)
8. GIDEON GLEN PARKING /SIGN UPDATE - (Att. - 98)
9. SILVERWOOD PARK MASTER PLAN REVIEW- (Att. - 99)
10. SOUTH SHORE PARK SURVEY - (Att. - 910)
11. SPORTS ORGANIZATION USER FEE - (Att. - #11)
12. MEETING WITH CITY OF CHANHASSEN STAFF REGARDING CATHCART
13. NEW BUSINESS
14. STAFF AND LIAISON REPORTS /UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
16. ADJOURN
Liaison for City Council Meeting on is Commissioner Sawtell
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, SEPTEMBER 9, 2014
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
Present: Chair Mangold, Commissic
Council Liaison Woodruff;
Absent: Sawtell
B. Review Agenda
Ische moved to approve the agenda
meetings. Dietz seconded the motion.
2. APPROVAL OF MINUTES
A. Park Commission Meeting N
Dietz moved to approve the minutes of the A
seconded the motion. Motion carried 4 -0.
3. MA
There were none.
: Add
led -0.
2A
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
7:00 P.M.
and Ische; City
ion about Parks Foundation
2014.
19, 2014 meeting as written. Hartmann
4. MANOR PARK MASTER PLAN REVIEW
Nielsen stated the'master plan for Manor Park is on the agenda for tonight's review. He stated
the plan is consistent with what has been developed at the park. He did note the existence of two
tennis courts on the plan as well as future expansion of the parking lot. An area for community
gardens is also indicated on the plan.
Mangold asked if all the parks have identified locations for community gardens. Nielsen stated
there appear to be gardens in many of the parks. Woodruff stated TKDA was given direction to
try and find locations for gardens in all the parks.
Woodruff stated an outdoor theatre /classroom is also identified in the Manor Park plan where
there could be a cut into the hillside for stadium - styled seating. Dietz asked what the capacity for
the seating was. Woodruff thought it might be for 30 -50 people.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 9, 2014
PAGE 2 OF 6
Mangold asked Nielsen for his thoughts on the plan. Nielsen stated the plan shows a paved trail
which is a hope for all the parks. He explained how the lawn could be mowed to identify a trail
throughout the park. He believed markers could be added to identify a user's progress. He stated
it would be a good Scout project. He discussed the kind of projects scouts are most interested in.
He also suggested enclosures for the recycling cans in Freeman Park which would be another
good project.
Dietz asked if indoor plumbing was added to the shelter. Nielsen
Ische asked where the shelter is in relation to the warming
future work should be focused around the shelter. Nielsen
shown on the plan.
Ische stated the playground equipment looked
constructed four years ago this month.
Woodruff stated the idea was to expand the parking lot anc
east. At the time there was discussion about upgrading the
moved but was just renovated.
it has been installed.
He stated it would appear
it is the 'general vicinity as
he tour. Woodruff noted it was
on by moving the lot to the
The main building part never
Ische stated we need to get a feel for how much the current, tennis court is being used before we
decide to add another one. Mangold stated he didn't see another court being in the 15 -year plan.
Nielsen stated the Humming for Bees organization is proposing to do the landscape islands in
Badger in clover rather than grass. Another area is a possibility in Manor Park adjacent to the
existing tennis court. Woodruff recalled adding a second tennis court was not a demand item but
a suggestion from TKDA.
Mangold stated of all the Mans, he feels the greatest disconnect with this park. He didn't believe
there is a big issue with parking at this park either. Nielsen believed most of the games played at
Manor arepractice games.
Mangold stated the pond is much larger than what is drawn on the plan. A boardwalk would be
needed to walls around the back area of the pond. Nielsen stated it probably wouldn't be realistic
to have a trail around the pond. Ische stated it would be a real draw to the park if it could be
done.
Mangold stated another major issue with the trail would be the tennis court. The trail can't be
just a small loop around the pond but would need to encompass the entire park.
Dietz pointed out there are two major agencies where funding might be available for outdoor art.
He stated Bloomington got $465,000 in grant money last year. Nielsen asked Dietz to provide
the information to him.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 9, 2014
PAGE 3 OF 6
Mangold stated he sees minimum shifting in this park. He stated there needs to be some passive
areas in all the parks, and art would also be significant in the parks as well. Woodruff stated the
outdoor seating area would also be an opportunity to have activities or classes for kids. He stated
the seating area could be moved closer to the tennis court.
Woodruff stated of all the parks, this is the one that had the least discussion with the TKDA
people.
Ische wondered how much Deephaven residents use this park and whether they would be
interested in participating in its development. Woodruff noted Deephaven and Greenwood
residents helped install the new playground equipment. Nielsen stated they also helped pay for the
skate park. Hartmann asked if Greenwood has been approached about helping develop this park.
Nielsen stated we haven't had luck getting other cities to participate.
Woodruff stated he was sure Greenwood and
Mangold believed the outdoor perimeter trail is one of t
suggested adding a garden which would be inexpensive.
Dietz suggested that each park have something unique that
discussed possible improvements to ponds in" the park; espf
discussed the cost factors associated with dredinR the'tx7n
Woodruff stated there
available to miti
seen this plan.
pond.
this park.`` Woodruff
� it. Commissioners
in Manor Park. Nielsen
Ische stated there is $60,000 earmarked for a trail around the park. He didn't know how much a
boardwalk would cost. Nielsen stated Public Works has a paver that could be used for most of
the trail, and he Would ask Public Works to' put, it in their schedule. Nielsen suggested a dead end
boardwalk, at the trail with an overlook would be a possibility. Nielsen summarized priorities for
this park -- construction of a perimeter trail;° cleaning up the pond, and an overlook or deck at the
pond.
5. LANDSCAPE STANDARDS FOR CITY PARKS
Nielsen stated this is a work in progress. We talked about the possibility that some parks might not fit
into certain levels of service. He believed whatever is done for playgrounds would be the same level of
service for every playground. He reviewed information provided by Public Works relating to mowing,
playground inspection, custodial work, etc.
Nielsen explained how the work is categorized in one of three levels of service. He stated as it gets
developed, a list will be created for every park. He suggested moving some parks from one level to
another.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 9, 2014
PAGE 4 OF 6
Mangold suggested Public Works Director, Brown be invited to a meeting to discuss levels of service
for parks.
Ische questioned whether the levels of service are being accomplished as indicated. Woodruff stated
there needs to be a two -part list which list what the levels of service are and whether they are
accomplished. Nielsen stated the Exhibit B is the response to the model. He stated Brown would need
to respond to many of the questions. He asked the Commissioners for their input on their
expectations.
Ische stated he likes the level of service breakdown. He didn't like "base on work demand" and similar
designations. Nielsen stated safety should be the number one concern. Ische stated priorities change
on a daily basis depending on what is found in the field.
Woodruff stated for the most part, Council feels what needs to get done is getting done with the
budget we have now.
Nielsen noted unsafe branches have been removed in
remove some of the larger and higher branches.
Commissioners discussed levels of service
there should be more of a breakdown than
hierarchies.
Nielsen suggested a hard surface level of surface.
ks, :A tree contractor has been hired to
for maintenance items. Mangold believed
F service and there needs to be a priority of
Ische stated infield gravel 'also needs to be identified. Nielsen stated the gravel is dragged by the sports
associations. Hartmann stated it also needs to be determined if the sports associations are actually
dragging the ball fields.
Nielsen stated he will double check with Public Works to see what kind of agreement there is with the
sports associations. Ische stated it is unrealistic to expect edging and weed control to be done by the
sports teams; He suggested the timing for these items as well as weed control in the concrete.
Woodruff stated it would help dim to have an exhaustive list of all the tasks that need to be done on a
ball field. He suggested we get a list from another city.
Nielsen stated he would pull together a couple different lists and get Brown to elaborate on what
Public Works does. Woodruff encouraged the Commission to continue this discussion.
Dietz stated winter care is not included on the lists at all. Mangold stated irrigation should have
monthly inspections and test running throughout the season. Ische stated restrooms need to be
checked daily and cleaned including weekends during the season. Playground equipment maintenance
was also discussed.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 9, 2014
PAGE 5 OF 6
Nielsen asked if ball field mowing twice a week is sufficient. Commissioners agreed. They also
concurred the rest of mowing is done about every eight days.
Commissioners discussed the aerating schedule. Ball fields will be aerated twice a year. The park itself
will be aerated once a year where there is essential lawn while peripheral areas may not need it that
often. It was determined other areas would never be done.
Commissioners discussed weed control. Ische suggested ball fields
common areas could be controlled once a year.
Commissioners discussed tree, shrub and flower aeration. This i
Commissioners continued the discussion of weed cc
done twice a year and the common areas once a year
for weeds once a year.
Mangold stated filling in damage to fields also need to
included at time of aeration.
Commissioners discussed tree care. Browh, hat
needed to be trimmed three times a year. He s
place. Trees should be trimmed as needed. Mat
for tree care. Nielsen indicated the city is looking
inspections. Trees will be inspeeted twice a year
major storms. Ische stated specific time periods
Commissioners agreed.
believed the entire
was
twice a year while
fields would be
could be treated
it would be
d it is continuous. Ische didn't think they
� need to be inspected when mowing takes
ed there needs to be an inspection checklist
a forester who would be responsible for tree
efore leaf out, once in the fall, and after any
ning should be set such as within ten days.
Commissioners discussed irrigation. Mangold stated inspections should be monthly during the season.
Woodruff suggested all irrigation systems should have rain sensors. Mangold stated it is now a state
law.
Commissioners discussed hardy surface areas. Woodruff stated it should be divided into summer and
winter. They also discussed rink, maintenance on weekends following a snow event. Ische stated there
should be an expectation for, e.g., vandalism. When would it be addressed? Nielsen believed it would
be handled in a timely manner. Commissioners discussed when cracks should be sealed. Nielsen stated
every other year would be appropriate if it is not a safety issue.
Commissioners discussed pest control. Woodruff suggested visible check of structure twice a month.
Nielsen believed pest control should occur when a problem exists.
Commissioners discussed preventative and safety checks. Ische suggested monthly checks. Woodruff
stated if the city owns it, they will maintain it. Ische stated there also needs to be a checklist for these
items as well. Commissioners agreed on monthly checks.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 9, 2014
PAGE 6 OF 6
Commissioners discussed signage, lighting, and landscaping. Mangold stated signs are very low
maintenance. Nielsen stated lighting is replacing bulbs as needed. Ische stated it should be part of a
preventative and safety checklist. Landscape flowers were removed as it is completed by volunteers
throughout the city. It was noted sign boards should be added to this category. Ische believed items
10 and 11 could be combined.
6.
7.
NEW BUSINESS
A. Parks Foundation Meeting Liaisons
Mangold stated there has been a representative from the Park,Com�
representative to the Parks Foundation. Commissioners agreed me
be rotated. Mangold noted they have quarterly meetings. Dietz of
Parks Foundation meeting. Woodruff discussed the purpose of the
STAFF AND LIAISON REPOR
A. City Council
Woodruff updated the Commission on
the impact of Freeman Park drainage c
to look at drainage in entire park, sew(
boat launch reopening later this fall, ze
resulting in directing staff to move fort
operating budg0 was adopted.
B. Staff
a. U dal
Nielsen uj
Mangold,
8. ADJOURN
Hartmann moved;,]
9, 2014 at 9:52 p.m.
RESPECTFULLY
Clare T. Link
Recorder
)n as a
attendance would
to attend the
s Foundation.
Council actions. Item discussed included
>d Oaks and regrading to correct, direct staff
)n Excelsior trail system, Christmas Lake
reatmeht; and Badger Park discussion
eliminary design of the 1.5 plan. The
Cathcart Park
d Commissioners on park maintenance issues. In response to a question from
,RT bridge is postponed as bids came in 1.5 million over the engineer's estimate.
seconded, to adjourn the Park Commission Meeting of September
lion carried.
#4
12 CITY OF
SHOREWOOD
1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
UM2
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commissioners
From: Twila Grout — Park Coord. /Admin. Asst.
Date: October 7, 2014
Re: Arctic Fever Snow Sculptures
Last year the Park Commission sponsored the snow sculpture event that took place at Badger Park field. The event
took place on Friday evening from 5:30 -8:30.
Public Works has said that they will make the snow cubes again. The Snow sculptures were done the week before by
those that signed up to do a sculpture. I have attached the registration form that was used last year.
That Friday evening people were able to tour the sculptures and vote for their favorite. The winners were announced
that night. There were prizes for the ls` 2nd and 3rd place. Pizza, coffee and cider were served at the Southshore
Center.
Joey Nova's said they would provide the pizza.
Last year the Park Commissioners supplied the fire pits and Public Works provided the wood, the commission also
obtained the prizes and volunteers.
Sue Davis will be present at Tuesday night's meeting to answer any questions.
The Park Commission will need to decide if they would like to sponsor the snow sculpture event on Friday, January,
16, 2015.
Additional copies of this form are available at Shorewood City Hall or online at www.aretiefever.net.
krctic Fever 5now Sculpture
Rogistration Forth
Public Works will fill the cube with snow in locations at Badger Park (5745 Country Club Road).
Teams can begin their sculpture the weekend of January 1 lfh and work all week. There is no driving
allowed on the field. Lights will be on in the field at night until 10 p.m. so that teams can work on their
sculpture. Sculptures are to be completed by 5:30 p.m., Friday, January 17th.
Attendees will vote and prizes will be awarded Friday evening, January 17th at the Southshore
Community Center, 5735 Country Club Rd.
Yes! ! we uLd Wv_e to register for a s"w cube.
Name of Team:
Contact Person:
Address:
City, State, ZIP Code:
Phone Number:
E -mail Address:
Please check which size snow cube you would like:
❑We would like the small 4' x 6' snow cube
❑We would like the tall 6' x 4' snow cube
I AGREE TO HOLD HARMLESS THE ARCTIC FEVER COMMITTEE, THE CITY OF
SHOREWOOD, INCLUDING STAFF AND PUBLIC WORKS, COMMISSIONS AND CITY
COUNCIL, FOR ANYLIAIBILITY, DAMAGE, INJURY, VANDALISM, LOSS OR CLAIM THAT
OCCURS IN CONNECTION WITH SNOW SCULPTURE EVENT LOCATED AT BADGER PARK
5745 COUNTRY CLUB ROAD.
Signature
Date
Please forward completed form to:
City of Shorewood, c% Twila Grout, 5755 Country Club Road, Shorewood, MN 55331
Or Fax to 952- 474 -0128, or email to tgrout@ci.shorewood.mn.us
www.arcticfever.net
CITY OF #5
SHOREWOOD
1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
UM2
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Administrative Assistant
Reviewed by: Brad Nielsen — Planning Director
Date: October 1, 2014
Re: Need to Determine Date for November Park Commission Meeting
The Park Commission meeting for November 11 falls on a holiday.
The Park Commission will need to determine another date for their meeting. The fourth Tuesday of the
month is the back -up day if the Park Commission needs to hold another meeting or reschedule a meeting.
The fourth Tuesday would be November 25th.
Please advise staff if the Park Commission would like to hold their meeting on Tuesday, November,
25.
#6
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
UM2
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Park and Rec Coordinator
Reviewed by: Brad Nielsen — Planning Director
Date: October 1, 2014
Re: Accept 2015 Concession Operation Agreement
Russ Withum has provided concession services since 2005 and has agreed to provide concession services for
Eddy Station again for the 2015 season.
Mr. Withum has agreed to pay the city $394 for the 2015 season. Payment will be due September 30, 2015.
Staff is recommending formalizing the agreement with Mr.Withum for the 2015 season.
Independent Contractor
2014 Concession Operation Agreement
By and Between City of Shorewood and Contractor
THIS AGREEMENT, made this day day of, October 2013, by and between the City of
Shorewood, Minnesota, a Minnesota municipal corporation with its offices located at 5755
Country Club Road, Shorewood, Minnesota 55331 (the "City ") and Russ Withum, 4924 Three
Points Blvd., Mound, MN 55364 (the "Contractor ")
RECITALS
WHEREAS, the City is engaged in the business of providing municipal services
including park and recreation opportunities within the corporate limits of the City. The City has
constructed a concession/restroom/picnic facility in Freeman Park within the City known as
Eddy Station; and
WHEREAS, the City desires to provide concession services to the patrons of Freeman
Park through the facility of Eddy Station; and
WHEREAS, the City further desires to enter in to an agreement with the Contractor for
the operation and provision of concession services.
NOW, THEREFORE, the parties agree as follows:
1.) Schedule of Operation. Contractor agrees to provide concession services Monday
through Sunday, from 5:30 to 8:30 p.m., commencing on or about May 1 or whenever the first
organized sports events begin. Concession operations will continue through August 1, or
whenever Freeman Park ceases its summer use by MGSA, Adult Softball and Tonka United
Soccer. Contractor agrees to coordinate operations with the Park Scheduling Coordinator.
2.) Contractor Responsibilities.
a.) Contractor agrees to be present each day for opening, training of sales
volunteers, and all duties involved with closing the operation at the end of the day.
Contractor agrees that if for any reason he is not able to be present for any period of time,
while the concession operation is open, he will be available by pager or cell phone for
immediate assistance at the site.
b.) Contractor agrees to be responsible for the cleaning and maintenance of
the concession area.
3.) Contractor Payment. The Contractor agrees to pay the City $394 for the year
2014. Payment due to the City by September 30, 2014.
4.) PurchasinZ. The Contractor agrees to purchase the necessary products and
supplies associated with concession sales at Eddy Station.
5.) Equipment. The City agrees to provide the hot dog machine, popcorn machine,
cash register, pop cooler, refrigerator and coffee machine.
6.) Termination. Either party may terminate this Agreement, without cause or reason,
upon thirty (30) days' written notice to the other party. Either party may terminate this
Agreement without notice for cause. "Cause" includes, but is not limited to, dishonesty, failure to
meet deadlines, criminal conduct, or breach of this Agreement.
7.) Status of Contractor. As intended by both parties, this Agreement calls for the
performance of the services of Contractor as an independent contractor and Contractor will not
be considered an employee of the City for any purpose.
a.) The manner and means of performance of Contractor shall be entirely at
Contractor's discretion. Contractor is free to employ personnel to assist Contractor in
providing services to the City, but such employees shall be Contractor's responsibility
and not that of the City. The City shall not provide Contractor or Contractor's employees
or agents with any benefits from the City such as workers compensation insurance,
unemployment insurance, health insurance, income tax withholding, or social security
contributions. The City does not control the performance of Contractor and Contractor
accepts all risk of profit and loss flowing from the services provided under this
Agreement. All expenses must be borne by Contractor and shall not be reimbursed by the
City. Those expenses include furnishing Contractor's place of work, payroll expenses,
taxes, and insurance.
b.) Contractor shall conspicuously identify himself to all persons and
organizations as an independent contractor and shall not represent or imply that this
Agreement authorizes Contractor to act as an agent for, or on behalf of, the City. Neither
the City nor Contractor shall be responsible for any agreement, representation, or
warranty made by the other, nor shall the City be obligated for damages to any person or
organization for personal injuries or property damage arising directly or indirectly out of
the conduct of Contractor's business or caused by Contractor's actions, failure to act,
conduct or negligence.
8.) Indemnification. Contractor agrees to indemnify and hold the City harmless from
and against any and all claims by or on behalf of any person arising from Contractor's actions,
failure to act, conduct, or negligence while performing services pursuant to this Agreement
unless such damage or liability arises from or in connection with faulty or defective materials or
facilities provided by the City. Contractor agrees to carry Commercial liability insurance in the
amount of $1,000,000.
9.) Entire Agreement. This Agreement contains the entire agreement between the
parties and no amendment hereto shall be valid unless made in writing and signed by the parties.
There is merged herewith all prior and collateral representations, promises, and conditions
concerning Contractor and the City. This Agreement supersedes and nullifies any preexisting
agreements between the parties relating to the subject matter of this Agreement. All agreements
as to payments to be made to Contractor for particular projects must be in writing.
10.) Severable. In the event any portion of this Agreement shall be held to be invalid
the remainder of the Agreement shall continue in full force and effect.
11.) Notices. Any notice required or permitted to be given under this Agreement shall
be sufficient if it is in writing and sent by registered or certified mail to Contractor's residence or
to the principal office of the City, which ever shall be applicable.
12.) Governing Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
CITY OF SHOREWOOD CONTRACTOR
Its: Its:
Cc: Bill Joynes
Twila Grout
Dick Woodruff
®a
0 ®0® PRINTED ON RECYCLED PAPER
WSB
�tlry:ur� acsle ^M. -planning * !�� � � �* construction l Inc. a ineeri
September 19, 2014
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Gideon Glen /Cove Parking Lot Improvement Project
and Appurtenant Work
City of Shorewood Project No. 13 -07
WSB Project No. 1459 -90
Honorable Mayor and City Council Members:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel 763 - 541 -4800
Fax 763 - 541 -1700
Bids were received for the above - referenced project on Friday, September 19, 2014, and were
opened and read aloud. One bid was received. The bid was checked for mathematical accuracy
and tabulated. Please find enclosed the bid tabulation indicating the low bid as submitted by
Midwest Asphalt Corporation, Eden Prairie, Minnesota, in the amount of $49,300.13.
The Engineer's Estimate for the project was $21,517.50. We recommend that the City Council
consider this bid and reject the bid due to the high bid received.
Sincerely,
WSB & Associates, Inc.
Paul Hornby, PE
Project Manager
Attachments
cc: Matthew Timmers, Midwest Asphalt Corporation
ar
Equal Opportunity Employer
wsbeng.com
K:\01459- 900\A&W. \Ca t,. tiau Admiu\L0R- 092214.da
01459 -90 - Project Bid Abstract
AW
WSB
Project Bid Abstract
Project Name: SHOR - 2014 Misc. Engineering Contract No.:
Support
Client: City of Shorewood Project No.: 01459 -90
Bid Opening: Owner: St. Paul Denotes Corrected Figure
Pagel of 3
9/22/2014
Project: 01459 -90 - SHOR - 2014 Misc. Engineering Support
Engineers Estimate
Midwest Asphalt
Corporation (EdnPrie)
Item No.
Item
Units
lQuantity
Unit Price
Total Price
Unit Price
JTotal Price
SCHEDULE A - PARKING LOT IMPROVEMENTS
1
2021.501
MOBILIZATION
LUMP SUM
1
$1,100.00
$1,100.00
$10,000.00
$10,000.00
2
2101.501
CLEARING
ACRE
0.01
$5,000.00
$50.00
$1.00
$0.01
3
2101.506
GRUBBING
ACRE
0.01
$5,000.00
$50.00
$1.00
$0.01
4
2503.523
SALVAGE CASTING ASSEMBLY
EACH
1
$100.00
$100.00
$500.00
$500.00
5
2104.501
REMOVE CONCRETE CURB AND GUTTER
LIN FT
50
$8.00
$400.00
$20.00
$1,000.00
6
2106.607
COMMON EXCAVATION (EV)
CU YD
30
$12.00
$360.00
$50.00
$1,500.00
7
2106.607
COMMON BORROW (LV)
CU YD
10
$12.00
$120.00
$50.00
$500.00
8
2123.610
STREET SWEEPER (WITH PICKUP BROOM)
HOUR
5
$150.00
$750.00
$100.00
$500.00
9
2211.501
AGGREGATE BASE CLASS 5 (100% CRUSHED LIMESTONE)
TON
50
$20.00
$1,000.00
$60.00
$3,000.00
10
2411.602
PRECAST CONCRETE WHEEL STOP (ANCHORED)
EACH
3
$100.00
$300.00
$650.00
$1,950.00
11
2531.603
CONCRETE CURB & GUTTER, SURMOUNTABLE
LIN FT
50
$20.00
$1,000.00
$85.00
$4,250.00
12
2563.601
TRAFFIC CONTROL
LUMP SUM
1
$1,500.00
$1,500.00
$2,000.00
$2,000.00
13
2506.516
CASTING ASSEMBLY
EACH
1
$750.00
$750.00
$1,000.00
$1,000.00
14
2564.531
SIGN PANELS TYPE C
SQ FT
2
$50.00
$100.00
$350.00
$700.00
15
2573.502
SILT FENCE, TYPE MACHINE SLICED
LIN FT
50
$2.75
$137.50
$5.00
$250.00
16
2573.530
STORM DRAIN INLET PROTECTION
EACH
3
$250.00
$750.00
$150.00
$450.00
01459 -90 - Project Bid Abstract
Page 2 of 3
17
12575.502
SEED MIXTURE 270
POUND
10
$10.00
$100.00
$25.00
$250.00
18
2575.560
HYDRAULIC SOIL STABILIZER TYPE 5
POUND
60
$10.00
$600.00
$15.00
$900.00
19
2575.532
FERTILIZER TYPE 2
POUND
10
$10.00
$100.00
$25.00
$250.00
20
2575.501
SEEDING
ACRE
0.03
$10,000.00
$300.00
$1.00
$0.03
Total SCHEDULE A - PARKING LOT IMPROVEMENTS:
1
1 $9,567.501
$2,500.00
J$29,000.05
SCHEDULE B - DRAINAGE IMPROVEMENTS
21
12451.507
1 GRANULAR FOUNDATION AND /OR BEDDING
ITON
1 20
$20.001
$400.001
$65.00
$1,300.00
22
12101.5011
CLEARING
JACRE
1 0.031
$5,000.001
$150.001
$1.00
$0.03
Project: 01459 -90 - SHOR - 2014 Misc. Engineering Support
Engineers Estimate
Midwest Asphalt
Corporation (EdnPrie)
Item No.
Item
Units
Quantity
Unit Price
Total Price
Unit Price
Total Price
23
2101.506
GRUBBING
ACRE
0.03
$5,000.00
$150.00
$1.00
$0.03
24
2105.607
SITE GRADING
CU YD
30
$30.00
$900.00
$50.00
$1,500.00
25
2501.515
18" RC PIPE APRON
EACH
1
$2,000.00
$2,000.00
$2,500.00
$2,500.00
26
2503.541
18" RC PIPE SEWER DESIGN 3006 CLASS III
LIN FT
20
$50.00
$1,000.00
$250.00
$5,000.00
27
2506.501
CONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020
LIN FT
5
$300.00
$1,500.00
$650.00
$3,250.00
28
2506.516
CASTING ASSEMBLY
EACH
1
$750.00
$750.00
$1,000.00
$1,000.00
29
2511.501
RANDOM RIPRAP CLASS IV
CU YD
30
$100.00
$3,000.00
$100.00
$3,000.00
30
2511.515
GEOTEXTILE FILTER TYPE IV
SQ YD
50
$5.00
$250.00
$15.00
$750.00
31
2573.502
SILT FENCE, TYPE MACHINE SLICED
LIN FT
200
$2.75
$550.00
$3.00
$600.00
32
2573.530
STORM DRAIN INLET PROTECTION
EACH
2
$250.00
$500.00
$150.00
$300.00
33
2575.502
SEED MIXTURE 270
POUND
10
$10.00
$100.00
$25.00
$250.00
34
2575.560
HYDRAULIC SOIL STABILIZER TYPE 5
POUND
40
$10.00
$400.00
$15.00
$600.00
35
2575.532
FERTILIZER TYPE 2
POUND
10
$10.00
$100.00
$25.00
$250.00
36
2575.501
ISEEDING
JACRE
1 0.021
$10,000.001
$200.00
$1.00
$0.02
Total SCHEDULE B - DRAINAGE IMPROVEMENTS:
1 $11,950.001
$20,300.08
Total SCHEDULE A - PARKING LOT IMPROVEMENTS:
1 $9,567.501
1 $29,000.05
Total SCHEDULE B - DRAINAGE IMPROVEMENTS:
1 $11,950.001
1 $20,300.08
Totals for Project 01459 -90
1 $21,517.501
1 $49,300.13
of Estimate for Project 01459 -90
1
1
1 129.12%
01459 -90 - Project Bid Abstract
I hereby certify that this is an exact reproduction of bids received.
Certified By: Cz License No. 23359
r I
Date: September 19, 2014
Page 3 of 3
� j,,?,Eg.q,nd
6i|verwood Park ba small neighborhood park in the eastern portion of the City. It's the City's one park
that has any significant hills, and is therefore popular for winter sledding and for the slide that's built
into the hillside. The slide does not meet current safety standards and needs to be removed or rebuilt to
meet today's standards. City sewer is not available at this site so portable toilets will need to be utilized.
A concept plan was developed for Silverwood Park and presented at the Park Commission meetings. A
more geometrically defined central lawn/open play area was shown at the base of the hill, with the play
equipment, renovated court surface, pond overlook, and picnic shelter bordering the lawn area. The
plan notes that the slide and stairs need to be rebuilt. New bituminous trails with benches are proposed
to provide an accessible route to the top of the hill to capitalize on views from this vantage point.
Additional woodchip trails through the woods extend to the northeast to provide community
connections in that direction. A portable toilet was shown on the west side of the parking lot.
Following review of the concept plan, the Park commission recommended using the general layout
shown with several modifications:
*
Add a nature trail with benches along the pond and connect to the trail on top of the hill to
provide a looped trail experience.
0 Move the portable toilets to be a minimum of 50' away from the well house.
Final Master Plan SuniqiM
The Silverwood Park Master Plan provides the following park components:
0 A Central lawn/open play area forms the basic structure for the developed portion of the park.
0 Picnic shelter.
m Pond overlook with bench.
e Community gardens screened from Covington Road.
w Rebuilt slide and stairs.
0 Play equipment.
a Portable toilets with screen fence.
0 Common design entrance sign at entrance to park.
City ofShorewood Page 12 14358.000
Parks Master Plan Update
& Bituminous paths with benches to provide access to top of hill, connect spaces, and help define
different park use areas
® Woodchip trails with benches provide a varied walking experience, access to the more natural
areas of the park, and park access for residents to the northeast
0 Use of tree plantings to define the various park activity areas
City of Shorewood Page 13 14358.000
Parks Master Plan Update
ti -m
Shee1
Misc. Removals /Demolition
LS
1
10,000
10.000
Site Grading
LS
1
20.000
20.000
Bituminous Trail
LF
1.000
20
20.000
Concrete walks/plaza areas
SF
500
5
2.500
Wood Chip Trails
LF
2.000
8
18.000
Wood viewing platforms
LS
1
10.000
10.000
Play equipment & hillside slide/stairs allowance
EA
1
100.000
100.000
Renovate Court Surface
LS
1
2.000
2.000
Screen fence for portable toilets
LS
1
2.500
2.500
Picnic Shelter (Type A)
EA
1
100.000
100.000
Miau.Signage
LS
1
20.000
20.000
Misc. Site Furnishings (Benchea/Tob|ea.etcj
L5
1
10.000
10.000
Landscaping (allowance)
L8
1
15.000
15.000
Storm water management
LS
1
10.000
10.000
Site restoration
LS
1
8.000
8.000
Add Stone to Picnic Shelter (nptiono|)
EA
1
10.000
10.000
Misc. site lighting allowance (optiona|)
LS
1
26.000
25.000
Information Kiosk (ootiona|)
EA
1
20.000
20.000
Total: 401,000
Note: Above figures are planning level estimates in2O09dollars for construction costs only,
They do not include design fees, permite, material testing, ehc., and should be adjusted annually
to reflect changes in construction costs due to inflation.
Page
CITY OF #10
I M
SHOREWOOD
1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
UM2
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Park and Rec /Admire. Ass't.
Date: October 6, 2014
Re: South Shore Park Survey
The results of the survey that was in the newsletter and on -line for the South Shore Park is attached for your
review. We had a total of 52 responses.
If you have any questions please let me know.
South Shore Park Survey Results - September 2014
1 Have you or a family member used South Shore skate park in the past year?
7 1 Yes 1 45 No
Z Have you noticed a change in the use of the skate park in the past year?
3 Use of skate park has increased
6 Use of skate park has stayed about the sames
1Z Use of skate park has decreased
2-7 Not sure
11 have rarely seen it used
11 noticed neat things in the community garden and an increase in action there_
3 E)o you think we should continue to have a skate park in Shorewood?
2-3 Yes 15 1 No F 14 Not Sure
11 don't live by this park, but 1 feel we should do what we can to allow kids things to do so
they are less likely to get in trouble_
4 E)o you think a different recreation use of South Shore Park should be considered?
17 Yes I 1L No I 13 Not Sure
"`Community Garden Space
'But what are you thinking?
5 E)o you think Shorewood should consider adding a dog park to the community?
Z1 yes 1 2- 4 No 1 1 Not Sure
IE)c)g parks provide a service and build community
6 Comments:
Why do we have to fill up a very pretty space with something_ It is so nice just the way it is_ A dog
park would mean traffic, fence, dogs barking_ It would be a big mistake_ Please don't!
Minnewashta 1]og Park is close enough and South Shore is not central to all in Shorewood_ E)on't need
additional expense and upkeep for only citizens with dogs who live close_ Most have parks and yards
close enough_
Shorewood should have a dog park, however that space does not seem large enough_ Ideally it should
have lots of trees, trails and water_ Minnewashta Park has a very nice dog park, so does the City of
Victoria_
The maintenance on the skate park seems like an unnecessary expense for taxpayers_ 1 rarely see
anyone vistinR it anymore_
The asphalt at the park needs to be replaced_ Add more features to the skatepark_
There's a great dog park at 41 8t Minnewashta_ Sc) close to Shorewood_
We need to have activity area for kids in the area_ We need to provide opportunities for kids to get
out and enjoy the outdoors and get exercise_ Lets add more rather than take away_ Let people use
their own property and clean up their dog's waste_ We did when we had a dog_
Ask the kids that use the skate park what do they want /need? We need to work to get more kids
outside - what work for that goal? What about a playground for small children that would encourage
young families to use the community garden (and let their kids play while they are there)_ E)o young
families live withi walking distance?
4:t3 if the skate park isn't being used, perhaps it needs a different location_ Maybe next to a park with a
playground for instance_ 1 think we need to find ways to attract young families and a skate park is one
way to do that_
There's a dog park just south of Hwy 7 off Hwy 41_ We don't need another_ What about expanding
the community garden; what about adding native flower plantings; what about changing the skate
park (only if its not being used much) to a fun playground for smaller kids ---- like they have at the
arboretum? Actually its more of an antidote to "native depravation" for kids_ Or else swing or slids
etc-
1 donated money to said "Shorewood" dog park several years ago now and no results____whats up with
that? Where did that money go? That's criminal unless you are still holding those funds for A OOG
PARK!!!!
1've been hoping for a dog park in Shorewood_ It would be wonderful, and I'm happy and proud of the
work to make bees safe_ Yay Shorewood!
Manor Park neighborhood met with a parks rep a couple of summers ago and talked about how the
pond needs to be cleaned up_ Nothing has beed done_ We had also discussed the possiblity of having
a walking path around the perimeter of Manor Park_ Have heard nothing on that_
We have not used the park because my kids are getting to the age of wanting to ska ke board at 10
years_ We do not need another dog park, we have a great dog park at M i n newashta a I ready_
1 live close to the park and would not, not, not want a dog park_ Please - NO more traffic, barking
dogs, etc_ Thank you for allowing us to have a say_ Bonnie Schindler
There are hundreds of dog owners in Shorewood who would appreciate a dog park and would use it a
lot more than the skate park is used-
1 recommend expanding the community vegetable gardens_ 1]ogs do not need a park-
1 have never seen anyone using the skate park_ It might be too small to be a dog park, but all other
uses should be considered_
There is a perfectly good dog park just across the road in the Lake Minnewashta Regional Park!
We see many many residents walking their dogs and would LOVE to see an off -leash park in our city!!
1 signed my son up for a skateboard camp last year and you cancelled it last minute_ 1 just took my son
over to the skate park for the first time last week_ It is in such bad shape we left_
Currently we spend about 30 minutes a day driving to various dog parks_ It would be much
appreciated to have a dog park closer_ The ones we go to are well used_
#11
CITY OF
SHOREWOOD
1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
UM2
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Park & Rec Coord. /Administrative Assistant
Date: October 7, 2014
Re: Agenda Item 11 — Sports Organization User Fee
Attached you will find the 2014 sports organization user fees for the year and number of players for each organization.
2014 Sports Organizations User Fees
Spring / Summer
Sports Organization
# Players
Payment
Mtka Baseball Association
473
$4,730
Girls Softba I I
37
$370
Tonka United Soccer
923
$9,229
Ad u It Softba I I
105
$ 1,050
Rebels Fastpitch
36
$360
-rota 1
$15,739
Fall
Sports Organization
# Players
Payment
Mtka Baseball Association
246
$2,460
Girls Softba I I
36
$360
Tonka United Soccer
452
$4,520
Rebels Fastpitch
33
$330
Tonka Football
277
$2,770
-rota 1
$ 10,440