031015 Park Comm AgendaP
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, MARCH 10, 2015 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Hartmann(\)____
Mangold(\)____
Dietz(\) ____
Sawtell(\) ____
Ische()_____
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of January 13, 2015 – (Att.-#2A)
3. MATTERS FROM THE FLOOR
4. PROPOSAL FROM MINNETONKA LACROSSE
5. DISCUSS HOCKEY RINK AT FREEMAN
- (Att.-#5)
6. COMMUNITY GARDENS
- (Att.-#6)
7. MOVIE IN THE PARK
- (Att.#7)
8. APPOINT CHAIR AND CO-CHAIR
- (Att.-#8)
9. DETERMINE LIAISONS FOR COUNCIL MEETINGS
- (Att.-#9)
10. NEW BUSINESS
11. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
12. ADJOURN
Liaison for City Council Meeting on March is Commissioner
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, JANUARY 13, 2015 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:05 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Hartmann, Dietz, Sawtell, and Ische
City Council Liaison Woodruff; City Planner Nielsen
Absent: None
B. Review Agenda
Sawtell moved to approve the agenda as written. Dietz seconded the motion. Motion carried 5-
0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of December 9, 2014
Ische moved to approve the minutes of the December 9, 2014 meeting as amended: date on
subsequent pages is incorrect. Dietz seconded the motion. Motion carried 5-0.
3. MATTERS FROM THE FLOOR
There were none.
4. DISCUSS 2015 WORK PROGRAM
Nielsen stated the property across the street will be developing, and the City Council has hired a consultant
to take the City through this process. The consultant is proposing the establishment of a task force to meet
often to make recommendations on plans for parks. He stated thought should be given to have one member
of each Commission and the Council to be part of this task force. He noted the developer has submitted a
pre-application for a Comprehensive Plan Amendment, and a formal application will follow. Staff will
have more information after they have met with the consultant.
Hartmann asked how long the process would take. Nielsen stated it would be a 3-4 month process.
Mangold stated a Boy Scout project list should be added to the work program that could be updated as
needed. Nielsen stated that could be plugged into the April schedule.
Mangold stated a meeting with the City of Chanhassen should be held with discussion in April prior to that
meeting. Nielsen asked if the meeting with Chanhassen should be in April or May. He suggested it be on
the March agenda prior to the park tour and meeting with Chanhassen.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2015
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Dietz asked if the Badger Park plan is on hold. Nielsen stated it is until the property across the street
develops.
Dietz asked when the results of the solar consultant would be available. Nielsen discussed the progress that
would begin and continue for a three-month process. There would be alternatives for solar energy in the
parks. He stated the recommendation is to steer away from wind energy in this area.
Hartmann stated there should be an inventory of everything in parks similar to what she distributed this
evening. She stated Kristi Anderson started such an inventory before she left. Nielsen stated this will give
us a structure for the CIP discussion in February.
Dietz asked what the work program will be in February. Nielsen stated it may move to March but at a
minimum, we will get cash out of the development deal. If the Council directed, we may acquire some land
to have a mix of cash and land. Their tennis courts are in much better shape than ours are. The
Commission will make recommendations on any of the options.
Ische stated we need to assume they will not give us the prime land. Nielsen stated that is not always the
case. It hinges on circulation on the site and possibly doing something different with Country Club Road.
Commissioners discussed current use of the tennis courts at the country club location and Badger Park.
Scheduling won’t change all that much. The person who gives lessons does so at both locations.
Dietz asked if we can be sure to have information sooner than a couple days prior to the meeting, what the
expectations are, and what the format of the meeting will be. Nielsen stated the Council will make a
directive, and there will be a lot to consider. He stated that is also why the task force will be a good idea.
Mangold asked if there are any other additions in the next six months or any other input. Nielsen stated
some more details on the Badger Park project will gear up soon. Assuming the project goes through, we
will have cash to work with.
5.UPDATE ON PARK TO-DO LIST
Nielsen stated this is more informational. More detail and dates were added as directed from the
previous meeting.
Mangold noted that everything with an “x” is still an open item. Nielsen stated the rain gardens on the
shelter building at Manor have not been completed as the elevations don’t work at that location. He
stated it would be a next summer project. He also indicated it would be contracted work, and quotes
would be needed.
Commissioners discussed the Freeman Park area trail and concluded the decision would be made what
to do with it following the park tour in the spring.
Hartmann asked if there would be a bid for the drinking fountain at the concession stand. Nielsen
stated Brown was working on it. Ische stated the plumbing had to be enclosed he recalled.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2015
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Mangold asked for input on the tree removal of the ash trees and the volunteers with the spruces. He
asked if it could be done in the winter yet. Nielsen stated now would be a great time to remove the ash
tree in Silverwood. Ische stated it appears the volunteers are progressing on the spruce tree work.
6. SUMMER EVENTS
Mangold asked if any of the summer events are new for this year. Nielsen asked if the story time was done.
Hartmann indicated it was done.
Commissioners discussed the geocaching program cost and noted it was free to attendees. Mangold stated
we try as much as possible to have free events.
Mangold asked what the Kid Power program involved. Nielsen stated he did not know. Hartmann asked if
participation levels were presented last year. Nielsen indicated they were presented. He stated he would
provide additional information and attendance levels.
Mangold asked what programs should move forward. Nielsen stated the music in the park will be moved to
Freeman Park. Movie in the Park will be in September at Badger Park. Bell Museum also has a done an
event that would be worthwhile which is affordable. He believed it was called Star Dome.
Commissioners discussed events proposed for the summer throughout the parks. Nielsen stated he would
provide additional information on the Children’s Music in the Parks and Kid Power events.
Ische stated the assumption is staff will keep within the budget of $4000. Nielsen stated that would be a
good direction to go.
Motion by Sawtell to recommend approval of the events for 2015 provided the $4,000 budget and any
donation amount is not exceeded. Dietz seconded the motion which carried 5-0.
7. NEW BUSINESS
A. Pollinator Party
Nielsen discussed plans for the Bee Safe group to hold a program in a park where booths would be set up
to talk about bee protection, bee friendly plantings, etc. He stated other areas have held such an event in
other cities. They are asking for the City to support such an event and possibly donate towards the event.
The Council also suggested the City have a booth. The group’s first choice is to have it at The Commons
in Excelsior but may come back to Shorewood should that fall through. Council suggested it be
coordinated with kids’ music in the parks. Nielsen indicated they are looking at the end of June or early
July.
Hartmann stated there is a lot of interest for that kind of event.
Commissioners discussed whether another Park Summit meeting should be held. No decision was made.
PARK COMMISSION MINUTES
TUESDAY, JANUARY 13, 2015
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8. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Nielsen stated the increased park dedication fee was approved which applies to smaller developments
and lot splits. Also discussed were: Smithtown Trail project and the Snow Sculpture event at Badger
Park.
B. Staff
9. ADJOURN
Sawtell moved, Hartmann seconded, to adjourn the Park Commission Meeting of January 13, 2015 at
8:15 p.m. Motion carried 5-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
# 4
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Park Commission
FROM:
Brad Nielsen
DATE:
5 March 2015
RE:
Lacrosse Presentation
FILE NO.
405 (Parks – Badger Park)
Earlier this year, staff met with representatives of Minnetonka Lacrosse, Lance Nelson and Steve Well. You
may recall that they had offered to pay for the installation of irrigation in conjunction with the reconstruction
of the ball field in Badger Park. We discussed the timing of the Badger Park improvements and the fact that
the plans are on hold until more is decided about the Minnetonka Country Club redevelopment project.
They understand the delay and have now revised their original offer. They now propose to pay for the
installation of synthetic turf for the field, where ever it may be located. Mr. Nelson and Mr. Well will be
present at Tuesday night’s meeting to present their proposal.
Cc: Bill Joynes
Larry Brown
Kristine Sundberg
# 5
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Park Commission
FROM:
Brad Nielsen
DATE:
5 March 2015
RE:
Hockey Rink - Freeman
FILE NO.
405 (Parks – Freeman)
Although planning for the Badger Park Master Plan is on hold pending resolution of the Minnetonka
Country Club redevelopment, our work program includes the relocation of a hockey rink to Freeman Park.
As you recall, staff prepared a number of alternatives (see attached memorandum, dated 6 February 2014)
for locating the rink into Freeman Park. In addition to the options set forth in the memo, the Commission
also discussed the possibility of installing a portable board system on the north end of the parking lot.
Our initial conversations about the portable system suggested that a full-sized rink did not fit. Subsequently,
however, discussions with hockey association representatives revealed that a smaller rink might be suitable
for younger players. The representatives indicated that younger players frequently use the larger rinks
crossways anyway. This puts the parking lot option back on the table.
In addition to the questions of size and location of the rink, it has been noted that Eddy Station would need
some modification to make it suitable as a warming shelter. This would involve partitioning off the area
where food is served during summer use.
Prior to next Tuesday’s meeting, staff will try to get up-to-date quotes on a portable system that would fit
the parking lot. If this proves to be an acceptable option, we can then get quotes on the warming house
modifications.
Cc: Bill Joynes
Larry Brown
Kristine Sundberg
# 6
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Park Commission
FROM:
Brad Nielsen
DATE:
5 March 2015
RE:
Community Gardens
FILE NO.
405 (Parks)
In advance of the upcoming gardening season, this is an update on the two community garden sites in
Shorewood.
Per the Planning Commission’s direction, the gardens at the Skate Park will be expanded (but not
fenced). Once the Commission is comfortable that adequate demand exists for that facility, the
Commission will consider expanding the fencing.
Previously, the Commission has recommended delaying the extension of water to the Freeman Park
gardens. Similarly, there are no immediate plans to install fencing at this facility. Last fall, the City
Council expressed an interest in revisiting these two items, which we will do Tuesday night.
Cc: Bill Joynes
Larry Brown
Kristine Sundberg
#7
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout – Park & Rec Coordinator/Admin. Asst.
Date: March 3, 2015
Re: Agenda Item 7 - Movie in the Park
Attached is a list of new releases and all-time favorites from Swank Movies. You can also go to the site
and review movies http://parks.swankmp.com/. The cost of rental varies and depends on if it is an older
or newer movie, or Disney movie.
The recommendations that the sales rep made were, Big Hero 6, Paddington, Cinderella, Into theWoods
and Alexander and the Terrible, Horrible, No Good, Very Bad Day.
After review, the Park Commission will need to determine which movie they would like to show at Movie
in the Park so that staff can reserve the movie and start work on the advertising/promotion of the event.
th
Movie in the Park is Friday, September 11 at Badger Park.
Use this space to customize your ballot with organization name,
submission instructions and/or number of movies to vote for.
NEW RELEASESALL-TIME FAVORITES
Alexander and the Terrible, An American Tail
Horrible, No Good, Very Bad Day
Escape from Planet Earth
The Amazing Spider Man 2
Happy Feet
Annie (2014)
Hook
Big Hero 6
Jumanji
The BoxTrolls
Jurassic Park
Captain America the Winter Soldier
Little Rascals
Divergent
The Lorax
Dolphin Tale 2
Little Giants
Earth to Echo
Mamma Mia
Guardians of the Galaxy
The Neverending Story
The Hero of Color City
RV
The Hunger Games: Mockingjay Part 1
Sleeping Beauty
Into the Woods
Space Jam
Willy Wonka and the Chocolate Factory
Muppets Most Wanted
Yogi Bear
When the Game Stands Tall
Hand out at your next movie event or staff meeting OR email it out to
community members to vote on what movies they want to see in 2015!
Use this space for any additional messages you want to include.
MP8438 9.14
8
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout
Park & Rec Coordinator / Admin. Asst.
Date: March 2, 2015
Re: Agenda Item 8 – Appoint 2015 Chair and Vice Chair
The Park Commission Chair and Vice Chair are one year terms. At Tuesday night’s meeting the Park
Commission will need to appoint a Park Chair and Vice Chair. These positions will be effective through
2015.
#9
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout – Park & Rec Coord./Admin. Asst.
Date: March 2, 2015
Re: Determine Liaison for City Council Meetings
Once the commission has determined who will be the liaison to the meetings listed below, a schedule will be
made and distributed to the Park Commission.
Park Commission Meeting Report at City Council Meeting Liaison
March 10, 2015 March 23, 2015
April 14, 2015 April 27, 2015
May 12, 2015 May 26, 2015
June 9, 2015 June 22, 2015
July 14, 2015 July 27, 2015