092215 Jt Pk CC Mtg
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION & CITY SHOREWOOD CITY HALL
COUNCIL JOINT MEETING 7:00 P.M.
TUESDAY, SEPTEMBER 22, 2015
AGENDA
1. CONVENE JOINT PARK COMMISSION & CITY COUNCIL MEETING
A. Roll Call
_____Mayor Zerby Hartmann(Aug)____
_____Labadie Mangold(Sept)____
_____Siakel Dietz(Nov) ____
_____Sundberg Vassar(Oct)_____
_____Woodruff Stelmachers(Dec) ____
B. Review Agenda
2. TOUR BADGER PARK
3. DISCUSS BADGER PARK MASTER PLAN
- (Att.-#3A)
4. CITY COUNCIL MEMBERS EXCUSED
5. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of August 11, 2015 – (Att.-#5A)
6. MATTERS FROM THE FLOOR
7. REVIEW/DISCUSS CIP
- (Att.-#7)
8. SET DATE AND DISCUSSION ITEMS FOR MEETING WITH THE CITY OF
CHANHASSEN REGARDING CATHCART PARK
9. SIGNAGE AT FREEMAN PARK
- (Att.-#9)
10. NEW BUSINESS
11. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
13. ADJOURN
Mangol
Liaison for City Council Meeting on September 28 is Commissioner d
#5A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, AUGUST 11, 2015 7:00 P.M.
MINUTES
1.CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A.Roll Call
;
Present: Chair Mangold, Commissioners Hartmann, and VassarCity
Council Liaison Siakel; City Planner Nielsen
Absent: Dietz and Stelmachers
B.Review Agenda
Hartmann moved to approve the agenda as written. Vassar seconded the motion. Motion
carried 3-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of May 12, 2015
Hartmann moved to approve the minutes of the Park Commission meeting of May 12, 2015
meeting as amended: change sentence to read: Nielsen noted there were only two people at the
skate park. Vassar seconded the motion. Motion carried 3-0.
B. Park Commission Tours of June 9, 2015
C. Park Commission Tours of July 14, 2015
Hartmann moved to approve the minutes of the Park Commission tour of June 9, 2015 and
July 14, 2015 meetings as amended: Christmas access was on July 14 and Badger was not
visited at all. Vassar seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. MINNETONKA COUNTRY CLUB CONCEPT PLAN REVIEW (PARK
DEDICATION)
Nielsen stated one of the duties of the Park Commission is to review park development in the city.
He noted the Minnetonka Country Club has completed a several month study of the area, and the
PAC recommended that there are places for senior housing on the north side of Smithtown Road
PARK COMMISSION MINUTES
TUESDAY, AUGUST 11, 2015
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and north of city hall where the automotive business is located. The Park Commission is being
asked to weigh in on what kind of park dedication to request for the development of the country
club property.
Nielsen noted there is park property on either side of the country club property now. He stated if
the city takes cash, there will be enough money to complete the second phase of the Badger Park
development. Staff is recommending a cash park dedication. He discussed trail locations which
would satisfy the credit requirement for a cash dedication. The PAC supported the idea of
publicly owned trails in the development. Staff is also recommending credit for the trails.
Vassar asked what will be on the trail, if there are trees along the trail. Nielsen stated the trail has
not been designed at this point. He stated there will be a looping trail through the open space
areas. The design will depend on the design of the wetlands and storm water features. The
developer has agreed to put in sidewalks where necessary which will lead to the more natural
trails.
In response to a question from Vassar, Nielsen noted the advantage of putting a ball field in this
location would not be feasible. Mangold believed it would also create a traffic issue.
Mangold moved to recommend moving forward with the credit for the trail system and the
City will determine what the park dedication fees should be in cash instead of land.
Hartmann seconded the motion which carried 3-0.
5. FREEMAN PARK MEMORIAL PLAQUE
Nielsen stated we have received a request that a memorial plaque be installed at Freeman Park
honoring a former volunteer who recently passed away. Diane Agnew was a dedicated garden
volunteer at Freeman Park.
Hartmann moved to recommend approval of the memorial plaque for Diane Agnew in Freeman
Park. Vassar seconded the motion which carried 3-0.
6.FOLLOW-UP OF PARK TOURS
Nielsen stated it was useful to have the tours a little later after more work has been completed in
the parks. The list is pretty short this year. He stated there is one issue in Freeman Park in the
ball fields with the weeds along the fence lines. He believed there is some reluctance with Public
Works.
Mangold stated a tour of Badger Park needs to be done this year. He suggested it be done with
the City Council during their joint meeting. Nielsen suggested meeting at 6:30 then while there is
still light.
PARK COMMISSION MINUTES
TUESDAY, AUGUST 11, 2015
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7.SCHEDULE JOINT MEETING WITH CITY COUNCIL
Nielsen stated the City Council has determined that September 22 would be the best choice for a
date for a joint meeting. Mangold preferred starting the meeting at 7 p.m.
8.PREPARATION FOR JOINT MEETING WITH CHANHASSEN ON
CATHCART PARK
Nielsen stated it has been suggested that the Park Commissions from Shorewood and Chanhassen
meet to discuss a possible contribution to Cathcart Park. He stated the park is located in
Chanhassen, and there is a new development that puts a burden on this park. He stated one
option might be a perimeter trail. He stated there isn’t a date set yet for a meeting. He suggested
it could be held during the regular meeting on September 8. Hartmann noted Labor Day is the
day before the meeting if that should make a difference. Mangold stated he didn’t see a rush
having the meeting and even October would be okay. It was unknown when the Chanhassen Park
Commission meets.
Nielsen suggested continuing the conversation about what we will say and do, and he will check
possible dates.
Commissioners and staff discussed a possible trail location and the likelihood that Chanhassen
would support such an effort.
Nielsen asked if it would be wise to let them know what we have in mind in advance of the
meeting. He suggested options be laid out in advance.
Vassar stated it might be a good idea to visit some of their parks and trails to see what they have
and to use as examples in the discussion.
9.DETERMINE LIASONS FOR COUNCIL MEETINGS
Liaisons for Council meetings were discussed.
August Lynda Hartmann
September Justin Mangold
October Stephany Vassar
November Steve Dietz
December Paul Stelmachers
10.NEW BUSINESS
None
PARK COMMISSION MINUTES
TUESDAY, AUGUST 11, 2015
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11.STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Nielsen and Council member Siakel updated the Commission on recent City Council actions.
Hartmann suggested putting in a dome. Nielsen discussed the need to take a look at tournament
management.
B. Staff
12. ADJOURN
Hartmann moved, Vassar seconded, to adjourn the Park Commission Meeting of August
11, 2015 at 8:01 p.m. Motion carried 3-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
MEMORANDUM
Date:
September 22, 2015
To:
Chairman Mangold
Park Commission Members
From:
Bruce DeJong, Finance Director
Re:
Budget Update and Capital Improvement Plan (CIP)
____________________________________________________________________________________
This is the time of year that we prepare a budget for recreation activities in 2016 and start
thinking about the longer range capital needs of our parks.
The Recreation budget in the General Fund is running ahead of where it was last year at this
time. It looks as if full year operations will be a little over budget with the information that we
have available now. This is primarily based on the amount of time allocated to Recreation
activities by Ms. Grout as compared to the amount of time allocated toward general
administrative activities. However, since both of these activities are in the General Fund, it does
not affect the overall results and doesn’t require much scrutiny. We also hired rink attendants
this year because of good ice weather.
The City Council has also determined the amount of transfer from the General Fund to the Park
Capital Improvements Fund. The budget challenge for the city staff is to estimate the amount of
expenditure to fund the park capital programs for the next year.
Fund 402 - Park Capital Improvements has had only two capital purchases this year - the
Gideon Glen parking lot and repair of the tennis courts at Badger, Cathcart, and Manor parks.
The Gideon Glen sign is still planned but waiting on a contractor for the footing and base
construction. The next major issue is that the contractor has said that the Badger tennis court
needs to be reconstructed – it is no longer a candidate for resurfacing. The Park Commission
should discuss timing and style of replacement for this well-used facility.
The Commission should determine if and when other capital expenditures are going to be
pursued. There are several inconsistencies between the adopted CIP and the replacement cycle
schedule. While those decisions are based in part on the condition assessment from the park
tours, the schedules should be more closely coordinated. Any items identified in the
replacement plan should also end up on the CIP.
We would like to discuss the future project list with the Park Commission at this meeting. The
Commission has planned for Badger Park projects but the discussion with the City Council will
determine the scope and timing of that project. The CIP will be discussed in extensive detail by
the City Council from now through November so there is more time available to make long
range spending plans for capital items.
Attachments: 2016 Recreation Budget Worksheet
2015-2024 CIP Projects by Funding Source
2015 Park Capital Replacement Schedule
# 8 &
9
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331
Phone: (952) 960-7900 • FAX: (952) 474-0128 • Email: planning@ci.shorewood.mn.us
PLANNING AND PROTECTIVE INSPECTIONS
MEMORANDUM
TO:
Park Commission
FROM:
Brad Nielsen
DATE:
18 September 2015
RE:
Joint Meeting – 22 September
FILE NO.
Parks (Admin)
Item #9 on the agenda for next Tuesday is scheduling a date for a joint meeting with the Chanhassen
Park Commission relative to possible cooperative efforts at Cathcart Park. I spoke with Todd
Hoffman, Chanhassen Parks Director. He will discuss this with his Park Commission Chair, suggesting
a meeting in October or November. Their commission meets on the fourth Tuesday of the month.
Directional signage for Freeman Park will be presented at the meeting on Tuesday.
Have a great weekend!
CC: Twila Grout
A Residential Community on Lake Minnetonka’s South Shore