01-12-16 Park Comm Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, JANUARY 12, 2016 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Hartmann(February)____
Mangold(January)____
Dietz(April) ____
Vassar(March) ____
Stelmachers_____
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of December 8, 2015 – (Att.-#2A)
3. MATTERS FROM THE FLOOR
4. DISCUSS 2016 WORK PROGRAM
- (Att.-#4)
5. UPDATE ON PARK INVENTORYAND PRIORITY NEEDS ASSESSMENT
-
(Att.-#5)
6. NEW BUSINESS
7. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
- Eagle Scout Project
- Badger Field Grant (Att.-#7B)
8. ADJOURN
Liaison for City Council Meeting on January25 is CommissionerMangold
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, DECEMBER 8, 2015 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Stelmachers and VassarCity Council
Liaison Siakel; Administrative Assistant Grout
Absent: Commissioner Dietz and Commissioner Gooch-Hartmann
B. Review Agenda
Stelmachers moved to approve the agenda as written. Vassar seconded the motion. Motion
carried 3-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 13, 2015
Mangold moved to approve the minutes of the October 13, 2015 meeting as amended: Top of
Page 2, member of the audience change to Lacrosse Representative. Stelmachers seconded the
motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. ARCTIC FEVER – FIREWORKS AT FREEMAN PARK
Jeremy Norman, representing Arctic Fever discussed the possibility of having fireworks at the
next Arctic Fever celebration. He stated it would be a very good draw. He discussed the cost
and noted they are $2500 short of the amount needed. He stated there would be additional traffic
controls needed. He stated they would be shot off around 5:15 – 5:30 pm. Vassar asked how
many viewers would be anticipated. Norman replied 800-1200 would be anticipated.
Mangold asked if there is lighting on the parking lot. Norman stated that would be why traffic
control officers are needed.
Vassar asked if any organizations would need to know about the fireworks. Norman stated for
sure, the retirement community would need to be notified.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 8, 2015
3
PAGE 2 OF
Siakel asked if the City has made a donation toward the event. Grout stated the City donated
$2,000. Siakel asked that the Council be kept updated on the fundraising efforts, and this could
certainly be brought back to the Council should more money be needed.
5.REVIEW MEETING WITH CHANHASSEN REGARDING CATHCART PARK
Mangold discussed the feedback from the Chanhassen Park Board.
Stelmachers indicated they didn’t want to pay any money toward upkeep of the park. They stated they
are struggling to meet their budget.
Siakel stated they didn’t appear to know what to do with our request and suggested we request help
with the future perimeter trail.
Mangold stated we should get a cost for the trail and ask Chanhassen to put it on their CIP for the
same year that we do. Vassar stated we would also need to determine if such a trail would meet their
standards. Stelmachers stated they would probably have more of a vested interest.
Mangold stated we should move as quickly as possible to get the cost information and trail concept
design. He recommended staff get this information for a future meeting.
6. DETERMINE LIAISONS FOR COUNCIL MEETINGS
Council meeting liaisons were discussed.
January – Mangold
February - Hartmann
March – Vassar
April – Dietz
7. EAGLE SCOUT PROJECTS
Mangold reviewed a list of Eagle Scout projects. A staff memo was provided discussing a request from
Andrew Gillespie for an Eagle Scout project. Siakel stated we don’t have anything that honors any
residents who have served. She suggested a “Buy a Brick” program at Badger Park or the flagpole idea
would also be a possibility. The flagpole could kick off the entire program. Siakel asked if Gillespie is
from the Silverwood Park area. Grout stated she was unaware if he was.
Mangold stated the only problem he sees is the timing of an Eagle Scout project. He stated he would like to
have the scout attend a meeting and discuss the details of his proposal. Grout stated she would find out if
he could attend the January meeting.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 8, 2015
3
PAGE 3 OF
8. NEW BUSINESS
None
9. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Siakel updated the Commission on recent City Council actions.
B. Staff
No report.
10. ADJOURN
Stelmachers moved, Vassar seconded, to adjourn the Park Commission Meeting of December 8, 2015 at
7:26 p.m. Motion carried 3-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
2016 Work Program
January
2016 Work Program
Grant for Badger Park Field
February
Update on Badger Park from Council Retreat
Landscape Standards
March
Appoint Chair/Vice Chair
Hockey Rink
Review/Update CIP
Tournament Usage of Fields
April
Skate Park - future
(Pickleball?)
May
Tennis Court at Badger
June
Park Tours - Round I
July
Park Tours - Round II
August
Recap of Park Tours
September – December
TBD
In addition to the items above, a joint meeting with the Council needs to be scheduled. No doubt the
Commission itself will have topics to add to the work program and items will come up over the course of
the year.
#5
2015 Park Inventory & Priority Needs Assessment
AmenityDate InstalledCondition
Proposed ReplacementNotes/Budget Estimate
All pks/ City Hall,
Park Signs20115
SSCC
Bike Racks 20135
Done 2013
Message Boards20125
Done 2012
Picnic Tables5all parks
Done 2012
Cathcart Park
Little League field199442019maint.items nded
25 yr - synth boards
Hockey Rink199032015
$20,000
Warming
House/Camper
19781bad
Basket Ball 1/2 Crt19661
Resurface 2015
$3,000 overlay bdgt
Magic Square196612007
Resurface 2015
$3,000 overlay bdgt
Tennis Court196612009resurfacing
Resurface 2015
Tennis Court Signs19941
Tot lot - playground
equipment
Aug-95420 yr+, 2018small
$25,000 original
New Swing Set/tireAug-115203625 yr
Parking Lot redesign2019
wish list $100,000
Freeman Park
Softball Fields (3)19904201525 yr update
fence in bat cage should be
2012 - Replaced 500'
Little League field (2)19873replaced every 15 yrs
on field 2
Babe Ruth Field1990425 yr update
Soccer Fields (6+)1990525 yr update
Trails19924
Community Garden2013
Fenced/water 2015
Volleyball Courts (2?)1994NA25 yr update
4
Eddy Station20002009rehabbed ext.
Hockey Rink 2013
wish list $50,000
Rink or Baseb lights?2015
wish list $75,000?
Free Skate2011
Parking Lot redo2017$50,000
wish list w/MCWD
Picnic Shelter199422009
Re-roofed 2014
Concession stand LL19942
Plaza - tables
amenities
20054
Added tot pieces
replacement pieces
Aug-1142036
$15,000
Tot lot equip South199042025ppsd $55,000
Gametime $23,000
Tot lot equip North19945201755,000
Manor Park
Pond Skating Rinks19665forever
Rink lights197932008$43,000 budgetd
rehabbed in 1999
Warming House20105
New w Henn Grant
Playground equip201052035
Installed
Swing Set20105203525 yr replcmnt
New w Henn Grant
Tennis Court12013
Sport Court - 2013
Tennis Court Signs19891all bad
Performance Green
wish list
Softball Field1979325 yr update
Silverwood Park
Playground equip19943-Jan2013rough, $60,000
Swing Set19943 to 4201925 yr replcmnt
Sliding Hill/slides19874metal/replace?
half court
Basketball/Tennis
200942012overlay
Resurface 2015
Picnic Shelter201052035
Installed 2010
Benchesnone2012$765
wish list
Skate Park
Water Fountain20115
Done
wish listPicnic Shelter2013$15,000
wish listSkate Park Surface2014$25,000
Skate Park Equip200132014new $50,000
expanded 2015Community Garden2010fenced in 2014
Add'l Skate Pk Equip20033
Badger Park
Playground equip19963201620 yr /$65,000
$22,000 Gametime
Swing Set19873201225 yr replcmnt
Hockey Rink198742008$43,000 lt bdgtd
Synth board/Hard
srface/BB hoops
201630000+
wish list
Green Space
2013$20,000?
wish list
Benches/Overlook
Trail
2014$7,500
wish list
#5
Warming House197822018$80,000
wish list
Lit Tennis courts2018$45,000
wish list
Tennis Courts198742019$72,000 to re-do
Resurface 2015
Tennis Court Signs198712009
Football field/lighting20085field 1966 was $86000
HCSG awarded 2016
Condition Scale :1 unacceptable condition - 2 poor/watch - 3 acceptable/fair - 4 good - 5 excellent
General Replacement/Upgrade Policy Guidelines:
Hockey Rinks25 yrs
Swing Sets/Playground Equipment25 yrs
Ball Fields25 yrs
Batting Cages20 yrs
Lighting Systems30 yrs
Stripping/Painting updates to Bldgs.8-10-yrs
Reshinglingevery 12 yrs
Tennis Court Resurfacing4 yr rotation
Trails resurfacing20 yrs
Irrigation Systems20 yrs
Water fountains15 yrs