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04-26-16 Park Comm Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY,APRIL 26, 2016 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold(Aug 29) Vassar(July 25) Stelmachers(May 9) Kobs(June 27) Rock(May 23) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of March 22, 2016—(Att.-92A) 3. MATTERS FROM THE FLOOR 4. UPDATE ON BADGER FIELD (Att. 94) 5. SKATE PARK FUTURE (see Att. 94) 6. CATHCART TRAIL (see Att. 94) 7. NEW BUSINESS 8. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 9. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 22, 2016 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Mangold, Commissioners Vassar, Stehnachers, Kobs and Rock; City Council Liaison Labadie; City Planner Nielsen; Finance Director Bruce DeJong Absent: None B. Review Agenda Kobs moved to approve the agenda as written: add a quick review of the joint City Council meeting as Item 5. Vassar seconded the motion. Motion carried 5-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of March 8,2016 Kobs moved to approve the minutes of the March 8,2016 meeting as written. Rock seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR There were none. 4. UPDATE ON BADGER FIELD Nielsen stated since the joint meeting with the Council, staff met with the sports groups to discuss the shortfall. He discussed thd'FieldTurf quote. He stated the civil scope is the bulls of the project. He stated$10,000 would be subtracted out for work the city would provide. He also changed the fence amount td$5087.03, and the 46 alternate was reduced to $29,375.49. He discussed the shortfall amount of$91,564.57 plus/minus $1,000. He stated this item would be on the City Council agenda on March 28. He stated Finance and Administration have indicated the money would be available for the work. It could begin as soon as road restrictions have been lifted. In response to a question from Rock, Nielsen discussed the drainage on the site. The bid margin was discussed. Mangold stated he still had questions about specific items in the bid such as the fencing. He suggested it could be removed and asked if it was even needed. Nielsen noted it was needed to PARK COMMISSION MINUTES TUESDAY,MARCH 22,2016 PAGE 2 OF 3 protect the netting from the sidewalk. Mangold asked how long the fence section would be. Steve Well stated it is to be determined and indicated it would be better to have on the south end. If there isn't any traffic around it, there would be no need for it. He indicated the netting is shown as the width of the field. He believed there could be some savings when it is determined how much of it would be needed. He stated it would be better to come in with the higher number rather than coming in low. Rock stated he liked the not-to-exceed number. He asked if there would be any other field that could be looked at. Well stated it has been assumed the soil would notbe good when the sand base depth was determined. Nielsen stated it is junk soil, and it is deep. Stelmachers asked if he believed the bid was appropriate. Well stated the numbers were bid at the worst case scenario. Commissioners discussed the practice field and the cost which would be borne by the lacrosse association. Well explained the purpose of the practice area. He stated they could live without it but were sure they would be able to raise the money for it. Mangold discussed the lacrosse association's commitment to getting,the field constructed. He stated this is an exciting opportunity. Nielsen suggested meeting with tho civil engineer to negotiate the civil amount. Labadie stated the two 0uticilmembers and Mayor agreed we could move forward following the joint meeting. Mangold moved, StOm-achers second to recommend approval of the FieldTurf s bid at a not to exceed of$650,00114vith an explanation from FieldTurf on the 1-year warranty. Nielsen stated finalized numbers would be provided at the meeting on Monday. Motion carried 5-0. , 5. UPDATE ON JOINT MEETING WITH CITY COUNCIL Mangold stated there was!,discussion of the concept plan and budget as we move forward. The direction was to move forward with the concept plan. He believed we need to get the Engineer more involved with the plan. DeJong stated there wasn't anything specific at this point relating to the cost of the first phase. He did indicate there would be enough money to construct the play field. Nielsen stated we are good for now. Vassar asked if there was anything the Commission should be working on now. Nielsen stated there is a need for details as this is only a concept plan at this point. Commissioners and staff discussed the park configuration. PARK COMMISSION MINUTES TUESDAY,MARCH 22,2016 PAGE 3 OF 3 Mangold stated his biggest question was what needs to get done and in what order. He stated he would like engineering to provide more detail on information on sewer lines, for example. Nielsen stated there could be a couple different ways to proceed, and they would work out the best way. 6. NEW BUSINESS 7. STAFF AND LIAISON REPORTS/UPDATES A. City Council B. Staff 8. ADJOURN Stelmachers moved, Kobs seconded, to adjourn the Park Commission Meeting of March 22, 2016 at 7:53 p.m. Motion carried 5-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder CITY OF #4 SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 Phone:(952)960-7900 • FAX:(952)474-0128 • Email:planning @ci.shorewood.mn.us PLANNING AND PROTECTIVE INSPECTIONS MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 22 April 2016 RE: Agenda Items —26 April Meeting FILE NO. 405 (Park Admin) Item 4. The day after the City Council authorized staff to proceed with the Badger Playfield artificial turf installation, we received word that there was a bill going through the state legislature to establish a moratorium on fields using crumb rubber. Apparently, this bill (a copy of which is attached) was put forward last year, but went nowhere. Staff has forwarded materials relative to various health studies even before we were aware of the bill. The most recent piece we received is from the Connecticut Department of Health (attached). This topic is on the City Council's agenda for next Monday night. We have invited representatives from Minnetonka Lacrosse to appear at the meeting. Staff does not wish to speak for them, but Mr. Lance Nelson attempted to contact Kahn, one of the authors of the bill to try and obtain the science upon which her bill was undoubtedly based, only to receive no response to his inquiries. Staff has asked FieldTurf to provide alternatives to the use of crumb rubber. Costs for various alternatives range from $69,641.91 to $89,143.40. Item 5. Time to put on thinking caps. Past discussions regarding the future of the skate park located between St. Albans Bay and State Highway 7 (the old MNDOT rest area) have been "luke warm" relative to keeping the skate park facility in that location. Staff has discussed the possibility of continued community garden expansion. Despite recent enlargements to the two current locations, we again have a waiting list for those. Also, there is the possibility of dedicated pickle ball courts, especially if we could take advantage of existing pavement in the park. Item 6. The Commission expressed interest in a more detailed look at constructing a trail around the perimeter of Cathcart Park. Tuesday night we will discuss the potential location of such a trail and its relationship and timing relative to a proposed trail along Strawberry Lane and West 62nd Street. Ultimately, it is the Commission's intent to go back to the City of Chanhassen with a request for some sort of cost participation. Cc: Mayor and City Council Twila Grout Brenda Pricco A Residential Community on Lake Minnetonka's South Shore CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, APRIL 25, 2016 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Zerby_ L ab adie Siakel Sundberg_ Woodruff B. Review Agenda Attachments 2. APPROVAL OF MINUTES A. City Council Executive Session Minutes of April 7,2016 Minutes B. City Council Regular Meeting Minutes of April 11,2016 Minutes 3. CONSENT AGENDA -Motion to approve items on the Consent Agenda &Adopt Resolutions Therein: A. Approval of the Verified Claims List Claims List B. Approve the Full-Time Regular Appointment of Brenda Pricco as Administrator's memo, Administrative Assistant Resolution 4. MATTERS FROM THE FLOOR (No Council Action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS A. Update on Crumb Rubber Legislative Action Legislation 8. PLANNING A. Report by Patrick Johnson on the April 19 Planning Commission meeting 9. ENGINEERING/PUBLIC WORKS A. Accept Bids and Award Contract for the 2016 Mill and Overlay Engineer's memo, Project, City Project 16-03 Resolution #7A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title I Subject: Crumb Rubber Playground Legislation Meeting Date: April 25, 2016 Prepared by: Bill Joynes, City Administrator Attachments: H.F. Bill No.3496; Companion Senate Bill No.3108 Background Attached is H.F. No. 3496 introduced by Representatives Clark, Kahn and Schultz, and S.F. No. 3108, introduced by Senators Hayden and Marty, regarding crumb rubber playgrounds and moratorium on construction of fields and playground using crumb rubber. As of this printing, no legislative action has been taken on this bill. Staff will continue to monitor this legislation. Mission Statement: The City of Shorewood is committed toprovidin g residents qualitypublic services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 03/17/16 REVISOR LCB/SA 16-6860 This Document can be made available in alternative formats upon request State of Minnesota HOUSE OF REPRESENTATIVES EIGHTY-NINTH SESSION H. F.No. 3496 03/23/2016 Authored by Clark, Kahn and Schultz The bill was read for the first time.and referred to the Committee on Government Operations and Elections Policy 1.1 A bill for an act 1.2 relating to health; requiring the posting of signs at fields and playgrounds 1.3 containing crumb rubber; establishing a moratorium on construction of fields and 1.4 playgrounds using crumb rubber; requiring a report; proposing coding for new 1.5 law in Minnesota Statutes, chapter 448. 1.6 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.7 Section 1. [448.57] SIGNS REQUIRED AT CERTAIN ATHLETIC FIELDS AND 1.8 PLAYGROUNDS. 1.9 The owner or operator of an athletic field or playground containing crumb rubber 1.10 that is located on land leased or owned by a municipality shall post a sign in a conspicuous 1.11 location that is visible to individuals who use the facilities that states: 1.12 "The Minnesota Department of Health encourages all those using athletic fields and 1.13 playgrounds containing crumb rubber to observe the following recommendations: 1.14 I. Wash hands and exposed body parts aggressively after playing on the field. 1.15 2. Turn clothes inside out as soon as possible after using the field to avoid tracking 1.16 dust and infill to other locations. 1.17 3. Keep beverages closed and in bags or coolers when not drinking to minimize 1.18 contamination from field dust and fibers. 1.19 4. Be aware of signs of heat-related illness and dehydration. Fields can get 1.20 excessively hot on warm, sunny days. Take all necessaa precautions." 2.21 EFFECTIVE DATE. This section is effective the day following final enactment. 03/17116 REVISOR LCB/SA 16-6860 2.1 Subdivision 1. Definitions. (a) The definitions in this subdivision apply to this 2.2 section and section 448.57. 2.3 rumb rubber" means rubber processed from a waste tire into granules or larger 2.4 pieces that are loosely combined to form a nonuniform surface. 2.5 (c) "Municipality" has the meaning given in section 471.345. 2.6 .(9.) "Waste tire" has the meaning given in section 115A.90. 2.7 Subd. 2. Moratorium. (a) No municipality may construct an athletic field or 2.8 playground containing crumb rubber until July 1, 2019. 2.9 (b)No athletic field or playground containing crumb rubber may be constructed on 2.10 land leased or owned by a municipality until July 1,2019. 2.11 EFFECTIVE DATE. This section is effective the day following final enactment. 2.12 Sec. 3. REPORT ON HEALTH EFFECTS OF ATHLETIC FIELDS AND 2.13 PLAYGROUNDS CONSTRUCTED OF CRUMB RUBBER. 2.14 (a) The Department of Health shall, by January 1,2019, submit a report to the chairs 2.15 and ranking minority members of the senate and house of representatives committees with 2.16 primary jurisdiction over health and environmental policy containing a summary and 2.17 evaluation of recent studies examining the effects on the environment and human health of 2.18 athletic fields and playgrounds containing crumb rubber, including a study currently being 2.19 conducted by the California Office of Environmental Health Hazard Assessment under 2.20 contract to the California Department of Resources Recycling and Recovery. Issues that 2.21 must be addressed in the study include, but are not limited to. 2.22 (1)identifying chemicals released from crumb rubber from athletic fields and 2.23 playgrounds of various ages and under different weather conditions, 2.24 (2) evaluating exposures to chemicals released from crumb rubber that may occur 2.25 through inhalation, ingestion, and contact with skin, and 2.26 (3) assessing what, if any, potential health risks are associated with use of athletic 2.27 fields and playgrounds constructed of crumb rubber. 2.28 (b) For the purposes of this section, "crumb rubber" means rubber processed from a 2.29 waste tire into granules or larger pieces that are loosely combined to form a nonuniform 2.30 surface. 2.31 EFFECTIVE DATE. This section is effective the day following final enactment. 5226 JOURNAL OF THE SENATE [72ND DAY Referred to the Committee on Finance. Senators Sheran, Rosen, Jensen and Dahms introduced- S.F.No. 3104: A bill for an act relating to capital investment; appropriating money for phase 11 of the clinical sciences renovation project at Minnesota State University, Mankato; authorizing the sale and issuance of state bonds. Referred to the Committee on Capital Investment. Senators Nelson, Senjem, Jensen, Stumpf and Miller introduced- S.F. No. 3105: A bill for an act relating to capital investment; appropriating money for capital improvements to the Rochester International Airport; authorizing the sale and issuance of state bonds. Referred to the Committee on Capital Investment. Senator Nelson introduced- S.F. No. 3106: A bill for an act relating to education finance; providing a grant to Rochester public schools for an all-day preschool pilot program; appropriating money. Referred to the Committee on Finance. Senators Nelson, Jensen and Torres Ray introduced- S.F. No. 3107: A bill for an act relating to education finance; increasing fiinding for education partnership pilot grants; appropriating money; amending Laws 2015, First Special Session chapter 3, article 2, section 70, subdivision 26. Referred to the Committee on Finance. Senators Hayden and Marty introduced- S.F. No. 3108: A bill for an act relating to health; requiring the posting of signs at fields and playgrounds containing crumb rubber; establishing a moratorium on construction of fields and playgrounds using crumb ribber; requiring a report; proposing coding for new law in Minnesota Statutes, chapter 448. Referred to the Committee on Environment and Energy. Senator Hoffman introduced- S.F. No. 3109: A bill for an act relating to motor vehicles; providing rebates for natural gas vehicles and fiieling stations; establishing a rebate program with the Department of Commerce; appropriating money. Referred to the Committee on Commerce. STATE OF CONNECTICUT DEPARTMENT OF PUBLIC HEALTH Dannel P.Malloy Governor Jewel Mullen,M.D.,M.P.H.,M.P.A. Nancy Wyman Commissioner Lt. Governor EHS Circular Letter #2015-02 (Follow up to Circular Letter#2014-26a) DATE: January 20,2015 TO: Local Health Departments and Districts FROM: Brian Toal,Gary Ginsberg Environmental and Occupational Health Assessment RE: Recent News Concerning Artificial Turf Fields Brief Video Clip for Local Health Departments—Click Here 4 This letter and video clip are being sent to update you regarding the news story that has circulated since last spring regarding potential cancer risks at artificial turf fields. Various media outlets have continued to run this story and a number of local health departments have inquired as to its validity. Since many Connecticut towns have installed or are considering artificial turf fields an elevated cancer risk would be an important consideration. However,this news story is still based upon very preliminary information and does not change CTDPH's position that outdoor artificial turf fields do not represent an elevated health risk. The Connecticut Department of Public Health has evaluated the potential exposures and risks from athletic use of artificial turf fields. Our study of 5 fields in Connecticut in 2010-2011 was a comprehensive investigation of releases from the fields during active play. This study was conducted as a joint project with the CT DEEP and the University of CT Health Center and was peer-reviewed by the Connecticut Academy of Science and Engineering. Our study did not find a large amount of vapor or particle release from the fields confirming prior reports from Europe and the US. We put these exposures into a public health context by performing a risk assessment. Our risk assessment did not fmd elevated cancer risk. These results have been published as a set of 3 articles in a peer review journal and are available on the DPH artificial turf webpage (http://www.ct.gov/dph/cwp/view.asp?a=3140&q=464068 ). The news story suggests soccer players and especially goalies may have an elevated cancer risk from playing on artificial turf fields. This is based upon anecdotal observations of a university soccer coach (hllp://www.komonews.com/news/local/Soccer-coach-Could-field-turf-be-causing-cancer- 259895701.html). Reportedly the coach is developing a list of soccer players who have contracted cancer. However,the types of cancer are undocumented and so it is impossible to say whether they ' Phone:(860)509-7740•Fax:(860)509-7785 •VP:(860)899-1611 DPH 410 Capitol Avenue,P.O.Box 340308 Hartford,Connecticut 06134-0308 www.ct.gov/dph Affirmative Action/Equal Opportunity Employer and Provider Connecticut o utt Public If you require aid or accommodation to full and fairly enjoy this publication, please phone(860)509-7293 represent a common effect and there has been no reporting on how long the goalies played on artificial turf fields to see if there was plausible exposure and latency. There are many reasons why someone collecting a list of cancer cases may appear to find a cluster including the fact that when you have a single-minded focus on finding cases you do not capture all the non-cases that would tend to disprove the cluster. Documentation of an increased rate in soccer players would require an epidemiological study in which the total number who play on turf fields in a given region was also known so that a cancer rate could be established and compared to those that do not play on artificial turf fields. The current news report does not constitute epidemiological evidence and thus is very preliminary. Our risk assessment did cover carcinogens that are known to be in recycled tires and the crumb rubber used to cushion fields. Once again,we found there to be very little exposure of any substances, carcinogenic or not,in the vapors and dust that these fields generate under active use, summer conditions. Background levels of chemicals in urban and suburban air from heating sources and automobile traffic are much more significant sources of airborne carcinogens. The fact that we sampled 5 fields(4 outdoor and 1 indoor)of different ages and composition suggests that the results can be generalized to other fields,a conclusion supported by the fact that results were similar to what was found in California,USEPA and European studies. Our study did not evaluate ingestion of the crumb rubber itself as players are unlikely to ingest an entire rubber pellet. However,two studies,one in California and one at Rutgers University did evaluate the cancer risk if children ingested a mouthable chunk of playground rubber(10 gram),using laboratory extraction methods to estimate the amount of chemicals that might become available in the stomach and absorbed into the body. Both studies found very low cancer risk from this scenario (Cal OEHHA 2007;Pavilonis et al. 2014). Thus,CT DPH finds no scientific support for a finding of elevated cancer risk from inhalation or ingestion of chemicals derived from recycled tires used on artificial turf fields. US EPA has a similar position: "At this point,EPA does not believe that the field monitoring data collected provides evidence of an elevated health risk resulting from the use of recycled tire crumb in playgrounds or in synthetic turf athletic fields." (http://www.epa.gov/epawaste/conserve/materials/tire s/he alth.htm) In summary,federal and state authorities have taken seriously the concerns that artificial turf fields may present a health risk due to contaminants in recycled rubber. The best way to investigate these concerns is via an exposure investigation. Studies conducted in Connecticut and elsewhere have shown a very low exposure potential,less than from typical outdoor sources of air pollution. The current news reports of a list of soccer players with cancer does not constitute a correlation or causality and thus raises a concern that currently lacks scientific support. Thus,the CT DPH position expressed in 2011 at the conclusion of the Connecticut study,that outdoor artificial turf fields do not represent an elevated health risk,remains unchanged. For further information please contact Brian Toal or Gary Ginsberg at 860- 509-7740. References California OEHHA 2007. Evaluation of Health Effects of Recycled Waste Tires in Playground and Track Products. Prepared for the California Waste Management Board,January,2007. Pavilonis BT,Weisel CP,Buckley B,Lioy PJ. 2014. Bio accessibility and Risk of Exposure to Metals and SVOCs in Artificial Turf Field Fill Materials and Fibers. Risk Anal. 34: 44-55. C Suzanne Blancaflor,M.S.,M.P.H.,Chief Environmental Health Section Ellen Blaschinski,R.S.,M.B.A.,Chief Regulatory Services Branch