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05-10-16 Park Comm Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MAY 10, 2016 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold(Aug 29)____ Vassar(July 25) ____ Kobs(June 27)_____ Rock(May 23)_____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 26, 2016 – (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. REVIEW GRADING PLAN FOR BADGER FIELD (Att. #4) 5. DISCUSS HOCKEY RINKS AT THE PARKS (Att. #5) 6. REVEIW JUNE AND JULY PARK TOUR AGENDAS (Att.-#6) 7. DETERMINE VICE-CHAIR 8. NEW BUSINESS 9. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 1. Service Project Request (Att-#9B1) 10. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, APRIL 26, 2016 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:05 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Vassar, Kobs and RockCity Council Liaison Deb Siakel; City Planner Nielsen Absent: Stelmachers B. Review Agenda Kobs moved to approve the agenda as written. Rock seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of March 22, 2016 Rock moved to approve the minutes of the March 22, 2016 meeting as Kobs requested Item 4 be updated to include bids were solicited from Astro Turf, FieldTurf and Sprint Turf, and FieldTurf came back with the most accurate bid. Rock seconded the motion. Motion carried 4- 0. 3. MATTERS FROM THE FLOOR There were none. 4. UPDATE ON BADGER PARK Nielsen stated following Council approval of the FieldTurf bid, legislation was introduced that would put a moratorium on fields with crumb rubber fill. Staff asked the vendor about it, and he stated that same legislation was considered the previous year with nothing happening. We won’t know until May 13 if the legislation will continue. Staff is recommending going forward with the intent to change direction should the legislation be approved. Council was comfortable moving forward until there is scientific proof that the material is a problem. Nielsen stated the grading plan for the field is underway. The bid received had a practice field. They are asking now for a 45’ x 90’ field which would be larger than the previously approved 30’ x 90’ field. Mangold believed it would fit but would be right up against hockey. Nielsen stated staff would be in contact with the engineer about modifying the grading plan should the Park Commission give the go ahead on the revised practice field size. PARK COMMISSION MINUTES TUESDAY, APRIL 26, 2016 4 PAGE 2 OF Vassar asked why the practice field needs to be widened. Steve Well stated as long as they are constructing the field, the decision was made to do it right. Vassar was concerned about cutting into the play area. Mangold stated there isn’t a structure play area design yet. It doesn’t mean we will end up with less play area than what we have now. Nielsen didn’t think going another 15 feet would be drastically different. As we move forward, maybe the decision could be made to have one rather than two play areas. Rock stated as long as we don’t go over the 45’, he didn’t have a problem. Nielsen stated the concept plan would need to be revised. Parking would be added as the second phase. Mangold didn’t think 45 feet was a problem in the concept plan, we would have short term issues if the hockey rink remains. Nielsen stated the rink can be removed any time. The shelter could also be removed but could continue to be used for summer events until it is removed. Mangold discussed the need to get from the nature trail to the bottom corner of the lacrosse field. He felt it should be done now. Nielsen agreed stating he had talked to the engineer about it. For whatever reason, it became complicated. He would talk to the engineer again. Mangold discussed trail options and asked for further information. Nielsen stated the existing trail needs to be rejuvenated with Ag lime. Mangold asked if there was anything in motion on the lights and adjustments needed there. Nielsen stated the hope would be to have the lights remain with possible redirection. Mangold stated we need to get going on talking to an electrician on options. Rock asked if there would be any concern about moving forward with the field should the legislation be adopted. Nielsen stated the design would remain the same no matter what material is used. Vassar asked if it would make more sense to change the product now than later. Nielsen stated it would be the cost of removing the old crumb rubber. The simple fact is the scientific data shows there are no bad effects. Nielsen asked for direction on widening the practice field. Mangold believed the Park Commission would not be opposed to moving forward with the crumb rubber. As far as moving forward with the widened field, he was unsure of what should be done. Nielsen stated the grading plan should be completed and brought back to the May 8 meeting. 5. SKATE PARK FUTURE Nielsen stated we have discussed a number of items dealing with the skate park. The question remained which was how much does it get used. If we are going to keep it as a skate park, it needs money. There had been discussion about turning it into a dog park. There is a nice community garden area there which could be expanded. One of the things that occurred to him was to use the existing pavement for a pickle ball court which is becoming more popular. He suggested a small survey be done of what could be at the park. Mangold stated a survey was done for that park, the dog park being the main issue, but there were other questions. He recommended staying away from surveys unless there is something we specifically want to know about. PARK COMMISSION MINUTES TUESDAY, APRIL 26, 2016 4 PAGE 3 OF Mangold stated the skate park structure needs to be completely replaced. He stated we need to decide whether it should continue as a skate park. He didn’t believe there has been enough use to keep it in operation. Siakel stated there is value in the secondary market for the structures. Kobs asked what the timeline is for removal and if they are dangerous. Nielsen stated the edges are curling and could be dangerous. Siakel suggested a notice be put in the newsletter stating it will be closed if that is the decision. Mangold stated we have been discussing closing it down for a year now. It needs to change and be developed into something different. Mangold moved, Kobs seconded to recommend staff find out how to get rid of the structures and close it down. Motion carried 4-0. Mangold stated Public Works should create more garden spaces. Commissioners discussed garden spaces, expansion, and location of new spaces. 6. CATHCART TRAIL Commissioners reviewed the TKDA trail concept. Nielsen reviewed the trail location. Nielsen stated the plan would be to connect the trail back to the LRT. Mangold believed a final plan should be brought to Chanhassen with numbers. Vassar believed the park design is underwhelming. She asked what else could be done to get Chanhassen to want to help. Nielsen stated the park benefits Chanhassen residents more than it does Shorewood residents. He did think the trail system would be appealing. He stated he would create information showing the trail system. Following additional discussion, Nielsen stated more of an aerial presentation would be created showing how it ties into the entire trail system and developments in Chanhassen. 7. NEW BUSINESS None 8. STAFF AND LIAISON REPORTS/UPDATES A. City Council Siakel updated the Park Commission on recent City Council actions. B. Staff Nielsen suggested the Commission discuss times for the park tours. He did note they were done later in the year, and the parks were in better condition. He stated Public Works prefers it be later. PARK COMMISSION MINUTES TUESDAY, APRIL 26, 2016 4 PAGE 4 OF 9. ADJOURN Kobs moved, Rock seconded, to adjourn the Park Commission Meeting of April 26, 2016 at 8:15 p.m. Motion carried 4-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder #4 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park & Rec Coordinator/Admin. Asst. Date: May 6, 2016 Re: Review Grading Plan For Badger Field The grading plan will be available at Tuesday nights meeting. #5 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 6 May 2016 RE: Hockey Rink Replacement FILE NO. Parks (Hockey) For the past three or so years the Park Commission has discussed various options for replacing the hockey rink that will be removed from Badger Park. Several alternatives for doing something at Freeman Park have been considered, the most recent of which was to install a smaller scale portable rink system across the north end of the parking lot near Eddy Station. Before staff obtains up-to-date quotes for this concept, we would like to make sure that the Park Commission is still in agreement on this approach, especially since we have three members who were not involved in the earlier discussions. Attached is a memorandum from 2014 that attempts to answer questions regarding a portable rink system. Cc: Debbie Siakel #6 CITY OF SHOREWOOD 2016 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The first tour is scheduled for: June 14, 2016 Meet at Freeman Park Eddy Station at 6:00 p.m. Tours Start at 6:15 p.m. Tour Freeman Park Cathcart Park Gideon Glen Badger Park Majority of the City Council May be Present. No Action Will be Taken. CITY OF SHOREWOOD 2016 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The second tour is scheduled for: July 12 at 6:00 p.m. Tours start at Manor Park at 6:15 Tour Manor Park South Shore Community Park (Skate Park) Silverwood Park Christmas Lake Access Majority of the City Council May be Present. No Action Will be Taken. Twila Grout From:Kale'a Kjolhaug [kal.kjol@gmail.com] Sent:Tuesday, April 19, 2016 11:29 AM To:Twila Grout Subject:Project Follow Up Flag:Follow up Flag Status:Flagged Hi Twila, My name is Kale'a Kjolhaug and I live in Shorewood. I'm a senior at Minnetonka high school right now, and am in a unique academic program that requires some kind of service project. I'm especially interested in birds and the outdoors, and have noticed that some of the parks around the area have few bird houses. I was wondering if I could put up some houses myself in parks such as Freeman or Badger to provide a safe nesting area for birds and also some natural entertainment for park-goers. I really think adding houses would add to the parks' already-existing beauty and possibly provide an opportunity for individuals who would like to monitor the nest boxes to do so (I bluebird monitor through Three Rivers Parks). Thank you so much for taking the time to read this! Have a great day. Kale'a Kjolhaug 1