11-22-16 Park Comm Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, NOVEMBER 22, 2016 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Mangold(Aug 29)____
Vassar(Oct 24) ____
Kobs_____
Rock(Nov 28)_____
Barr(Sept 26)_____
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 25, 2016 – (Att.-#2A)
3. MATTERS FROM THE FLOOR
4. FREEMAN PARK ICE RINK DESIGN-
(Att.-#4)
5. REVIEW ATHLETIC FIELD RESERVATION FORM FEES
- (Att.-#5)
6. NEW BUSINESS
7. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
8. ADJOURN
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, OCTOBER 25, 2016 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Vassar, and Barrand City Planner
Nielsen
Absent: Kobs and Rock
B. Review Agenda
Vassar moved to approve the agenda as written. Barr seconded the motion. Motion carried 3-
0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 13, 2016
Barr moved to approve the minutes of the September 13, 2016 meeting as written. Vassar
seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. CONCESSION AGREEMENT FOR 2017
Nielsen stated the agreement has been $394 for the past several years. He indicated there was no interest
last year from any sports group that might want to take over the concessions.
Mangold moved to recommend approval of the concession agreement for 2017. Barr seconded the
motion. Motion carried 3-0.
5. FREEMAN PARK ICE RINK
A. Grading/Lighting Update for Rink
Nielsen reviewed a quote from Frehal Construction in the amount of $9,000 for grading. Soil
tests are needed for the light poles at a cost of $2000 which could also be done by Frehal. The
lights/electric would cost $25,000 for a total of $36,000. He indicated this was significantly less
than a quote from the previous year. He stated the timing would be an issue. We would be
looking at the end of December to begin work.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2016
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Barr asked if December would be too late in the year to dig. Nielsen stated it probably would not
as they use an auger to perform the work.
Vassar asked what would happen if the work could not be done. Temporary lighting was cited as
a possibility.
Mangold stated the grading needs to be done, and we can still have the ice there. He suggested
temporary lighting rather than push permanent lighting.
Vassar asked if cement can be set in December. Nielsen stated cement can be poured into the
winter. He explained the process to install the poles and lighting.
Commissioners agreed grading would be the most essential. Mangold stated we need the ice.
Commissioners discussed lighting.
Commissioners discussed the size and proposed use of the rink and the possibility of adding a
loop around the rink for skating. They also discussed whether boards would be added at a future
date. Lighting locations were also discussed. Barr suggested staff look at whether the loop is
even a possibility and provide a design at the next meeting. Nielsen stated that could be done.
Commissioners agreed something should be done this season. Vassar stated we need lighting, and
commissioner concurred.
Mangold moved to recommend moving forward with the grading and power for a free
skate space at Freeman Park not to exceed $40,000. Barr seconded the motion. Motion
carried 3-0.
B. Review Costs for Concession Stand Partition Wall
No discussion.
REVIEW ATHLETIC FIELD RESERVATION FORM FEES FOR
6.
LACROSSE/FOOTBALL FIELD
Nielsen discussed proposed fees for lacrosse/football field at Badger Park. He stated for now, $50 per hour
would be in order.
Mangold asked how this compares to the weekly game night usage and are they going to be charged.
Nielsen stated the non-profits don’t pay that.
Mangold asked if the light fee would be an additional fee at $30 per hour or if it is included in the
reservation fee. Nielsen stated he needed to do more research. Mangold suggested tabling this item. He
indicated he would prefer keeping the lighting fee as a separate fee. Mangold discussed his concerns about
cancelled games where the lighting remains on. Nielsen stated this would need to be resolved somehow.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2016
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Vassar suggested hourly rates be charged for rink usage rather than a daily charge. Nielsen stated he
would like to do more research on this.
REVIEW PLAYGROUND EQUIPMENT LIST
7.
Mangold discussed whether we need the same level of playground equipment in every park. He stated we
have a large enough park system where we can be versatile. He stated he sees Badger as the top priority
for equipment.
Barr asked what the difference would be between a tot lot and a playground. Mangold stated a tot lot is for
younger children.
Commissioners discussed ranking playground replacement in the city’s parks. They agreed Freeman South
would be the second priority followed by Cathcart. Silverwood would be fourth and Freeman North would
be fifth followed by Manor Park.
Mangold stated playground structure goals have been the same for all the parks, and he didn’t agree they
need to be that way in the future. He asked if the major set be in Badger or Freeman. What we do in
Badger would dictate what would be done at other parks. Nielsen didn’t think Badger would be the
destination for a larger set. He believed Freeman would be a better choice for a destination playground.
Mangold believed it would be in Freeman North. Barr asked if two playgrounds are needed in Freeman.
Mangold stated the shelter at Freeman is the top rental space. He would prefer scaling down the south
equipment. Vassar stated the equipment should be the same age range at both locations in Freeman.
Mangold believed it was a large enough park for two sets of equipment. Nielsen suggested having
equipment companies come in. He stated another option would be to request proposals for various age
ranges and uses.
Commissioners discussed equipment in Badger Park. Mangold asked if it should be bigger than what is
generally there. Vassar stated it should. He asked if there were anticipated lacrosse camps planned which
would generate users.
Commissioners agreed the equipment at Manor and Cathcart do not need to be addressed at this time.
Mangold stated the next phase is to get someone to come in and talk to us about equipment choices for
Badger Park.
8. NEW BUSINESS
9. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
B. Staff
Commissioners and staff discussed the status of the skate park and the Park CIP. Nielsen discussed the
status of the work on the lacrosse/football field at Badger Park.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 25, 2016
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Mangold asked what Public Works plan will be for maintenance of the field. Nielsen stated the
contractor will be providing training. Mangold stated it should be a priority for Public Works to take
care of this investment.
10. ADJOURN
Barr moved, Vassar seconded, to adjourn the Park Commission Meeting of October 25, 2016 at 8:22
p.m. Motion carried 3-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952-960-7900
Fax:952-474-0128•www.ci.shorewood.mmus•cityhall @ci.shorewood.mn.us
MEMORANDUM
TO: Park Commission
FROM: Brad Nielsen
DATE: 18 November 2016
RE: Freeman Park—Free Skate Track
FILE NO.: Parks(Freeman)
At its last meeting, the Park Commission asked staff to prepare an illustration of what a free skate track
around a hockey rink might look. Attached is a drawing that reorients the proposed hockey rink area and
provides a 20-foot wide space around the rink (staff is unsure what width would be necessary at this time).
When the skating rink was discussed by the City Council at its 14 December meeting, an issue arose about
potential risks of hockey pucks flying out of the hockey rink and potentially hitting free skaters. While this
is not a concern for this year (free skating only is proposed), the concern is quite valid and should be a topic
of future discussions.
For the time being, the Council did agree to fund the free skate area for this year, assuming staff can get it
done in time and the cost does not exceed the $40,000 estimate recommended by the Park Commission.
Cc: Greg Lerud
Larry Brown
Dick Woodruff
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CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952-960-7900
Fax:952-474-0128•www.ci.shorewood.mmus•cityhall @ci.shorewood.mn.us
MEMORANDUM
TO: Park Commission
FROM: Brad Nielsen
DATE: 18 November 2016
RE: Park User Fees
FILE NO.: Parks(Admin)
As discussed at our last meeting, we have been advised that our current field rental fees are well below the
apparent going rate, particularly with respect to artificial turf fields. Based on the comparison of select
cities, attached, staff recommends amending the City's Code to increase the fee for use of the artificial turf
field to $50/hour or $210/day (similar to Plymouth).
We may also wish to look at Plymouth's other charges, which appear simpler than ours. This will be
discussed at Tuesday night's meeting.
Cc: Greg Lerud
Dick Woodruff
2016 - Fee Schedule from Other Cities
City Fields Grass Artificial Turf Lights
Plymouth $25/hr, $99/day (baseball) $31/hr, $127/day $50/hr, $210/day $30/hr
$15/hr; $40 service
charge for unscheduled
Eden Prairie $125 per day, per field N/A N/A lights
$15.50/hr Resident, $17.50/hr
Burnsville Non-Resident Worked into fee
Per Day -$65.00 (Plus sales Per Day- $100 (plus sales
Shakopee tax) N/A N/A tax)
$25/hr, per field fee will be
Chanhassen $75 per field, per day N/A N/A charged for lights
Resident - $25/hr, Non-
Resident-$40/hr; Tournament-
Invitional $50 per field, per Resident-$40/hr, Non-
Golden Valley day. N/A N/A Resident-$55/hr
Football/lacrosse
(other groups or
tournaments)
$50/day, Baseball
Athletic/organized sports $50/field/day,
under contract with City$10 Soccer $150/day all Currently same as
Shorewood per player annual user fee fields grass $30/hour