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03-14-17 Park Comm Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 14, 2017 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold (Mar 13)____ Vassar(June) ____ Kobs(May)_____ Rock(April)_____ Barr(Mar 27)_____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of February 14, 2017 – (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. REVIEW MAINTENANCE STANDARDS - (Att.-#4) 5. REVIEW/UPDATE CIP - (Att.-#5) 6. SOUTHSHORE COMMUNITY PARK - PICKLE BALL - (Att.-#6) 7. MOVIE IN THE PARK - (Att.#7) 8. NEW BUSINESS 9. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 1. Badger Field Update 10. ADJOURN Liaison for City Council Meeting on March 27 is Commissioner Barr 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 28, 2017 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A.Roll Call Present: Chair Mangold, Commissioners Vassar, Rock (arrived at 7:15), and ; BarrCity Council Liaison Labadie; City Planner Nielsen Absent: Kobs B.Review Agenda Vassar moved to approve the agenda as written. Barr seconded the motion. Motion carried 3- 0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 10, 2017 Mangold moved to approve the minutes of the, January 10, 2017 meeting as written. Barr seconded the motion. Motion carried 3-0. 3. MATTERS FROM THE FLOOR There were none. 4. LACROSSE REPRESENTATIVE Lacrosse Representative, Steve Well discussed the plan for a wall which is used for lacrosse practice. It would be eight feet high by twenty feet long. Barr asked if there could be greenery on one side. Steve Well stated that would be a possibility. Commissioners discussed the location. Nielsen stated it was proposed for the northwest corner. Vassar asked what the odds would be those practicing would miss the ball. Steve Well stated it would be likely but no more likely than when kids play catch. Vassar stated landscaping should be considered in the area. Rock arrived at 7:15 p.m. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 28, 2017 5 PAGE 2 OF Mangold asked if safety netting would be needed. Steve Well stated those practicing would be 4- 6’ from the wall and would be directly in front of the wall. Mangold asked what kind of construction timeline is proposed. Steve Well stated it would be constructed in the early spring. Barr suggested greenery be planted as soon as possible. Mangold suggested painting the wall to soften the look. Mangold asked if the lacrosse group would be responsible for the upkeep of the wall. Steve Well stated they would do that. Vassar suggested painting a logo on the back of the wall. Mangold asked if there could be an allowance for future landscaping. Nielsen suggested landscaping be planted right away. Mangold asked if a landscape plan would be needed. Nielsen stated he didn’t think a formal plan would be needed. Rock stated he wasn’t thrilled with the proposed location and suggested turning it 90 degrees and turning it to the south. Nielsen discussed opportunities for fine tuning the location and landscaping options. Steve Well stated they would be open about determining a final location after they’ve reviewed the site. Nielsen stated the soil will need to be able to hold the wall up, and there is very bad soil there. If pilings or deep footings are needed, it could cost more. He stated if the Commission is agreeable to approve, there should be a condition to require this if needed. Mangold moved, Rock seconded to recommend approval of the wall construction subject to approval of the City Engineer in the northwest corner of the practice facility with a $2,000 allowance for landscaping. Motion carried 4-0. Nielsen stated there isn’t anything budgeted for bleachers in Badger Park. Mangold stated we can look at that for the future. 5. BADGER PARK Playground Equipment Nielsen stated we talked about the next phase of this project. He discussed using the proposed village green area for picnicking. He suggested landscaping to soften the view of the lacrosse practice wall. He noted two sets of playground equipment are shown in the plan now, and staff is recommending combing the two sets. He suggested using some of the equipment already there. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 28, 2017 5 PAGE 3 OF Commissioners discussed pricing, ADA compliance, and mat materials. Mangold asked the Commission for input on what kind of equipment would be needed. Rock stated we would need to work the area we have. Nielsen stated the area is more than double what currently exists. He stated a company from Chaska will come out to talk to the Commission about their playground needs. Nielsen discussed the possibility of refurbishing the existing equipment which would involve new coatings. Mangold favored all new equipment. Nielsen stated $130,000 is budgeted for playground equipment. Rock discussed how a contractor could help with the design and layout of the equipment. Commissioners discussed combining play areas. Vassar discussed adding a sand/water table. Barr suggested a climbing wall. Commissioner agreed to combine play areas and have one large structure. Labadie suggested an add-on piece for special needs users. Commissioners discussed juggling the pinwheel area around to accommodate the playground location. Barr asked if we could get a rough idea of the playground area size. Nielsen stated that could be calculated. Mangold stated we would run out of budget before we run out of space. He stated he wanted to be mindful of not changing the elements that we wanted to begin with. Nielsen stated the proximity of the play area to the lacrosse practice area will not be an issue. The landscaping will catch any flyaway balls before they get to the play area. Vassar asked what else would lacrosse need for the field. Nielsen stated they will be needing storage space. Tennis Courts Nielsen discussed grant opportunities for tennis courts and dollar amount limits. He stated there was a quote received for refurbishing for $107,000. Vassar suggested fundraising opportunities such as buy a brick. Nielsen stated it was done before and was not a popular fundraiser. Other fundraisers were discussed. Nielsen stated sketches would be brought back showing concepts of the areas for playground equipment. Commissioners discussed the uses for the storage building. Mangold believed there should be year- round restrooms. Nielsen suggested a three-season restroom so water can be shut off during the winter as there are cost savings. Mangold asked if there was an update on the sidewalk construction. Nielsen stated he talked to the City Engineer about constructing the sidewalk when the parking lot is constructed, and the cost become out of control. It is now being scaled down and will be back to the City Council on PARK COMMISSION MINUTES TUESDAY, FEBRUARY 28, 2017 5 PAGE 4 OF March 13. Mangold was concerned about WSB’s engineering costs. Labadie suggested going to the March 13 meeting to voice concerns. 6.SOUTH SHORE COMMUNITY PARK – PARKING LOT/PICKLE BALL Nielsen stated the original goal was to use the existing pavement for pickle ball. He discussed using Public Works for some of the work with the goal being to stay within the $50,000 budgeted. Vassar suggested it be made usable as a tennis court as well. Nielsen stated he would research the possibility. He stated there might be grant money for it. 7.SUMMER PROGRAMS Mangold stated Twila does a great job with the programs. The Movie in the Park will be moving to Freeman Park due to construction. He asked for input on whether it should continue given how costly it is. Nielsen stated the attendance wasn’t very good last year. Vassar stated it rained. Mangold believed it should be done as it is very popular. Commissioners discussed the time of year for the movie. Labadie suggested adding a theme to the event or having a costume contest. Nielsen suggested having face painting. Movie choices will be brought back to a future meeting. 8.DETERMINE CHAIR AND VICE CHAIR Rock moved, Vassar seconded to appoint Mangold as Chair for 2017. Motion carried 4-0. Mangold stated currently Kobs is Vice Chair. Mangold asked Rock if he would be interested in serving. Mangold moved, Barr seconded to appoint Rock as Vice Chair. Motion carried 4-0. 9.DETERMINE LIAISONS Mangold – March 13 Barr – March 27 Rock – April Kobs - May Vassar – June 10.NEW BUSINESS Vassar asked if someone could be hired or dedicated to doing the work in the parks. Nielsen stated there is one individual in Public Works who is in charge of the parks. Nielsen stated there is a click it function on the website that reports issues. Vassar stated she would like someone PARK COMMISSION MINUTES TUESDAY, FEBRUARY 28, 2017 5 PAGE 5 OF whose first priority is the parks. Nielsen stated that is what Chris Pounder does. On a different subject, Nielsen stated the City Council would like to attend the park tours this year. Mangold suggested having maintenance standards for all the parks. Vassar suggested it could be determined when the park tours are done. Mangold stated we should review park standards at the March meeting. 11. STAFF AND LIAISON REPORTS/UPDATES A. City Council Labadie updated the Commission on recent City Council actions. They modified their ordinance to regulate short term rental housing. B. Staff Nielsen stated his schedule is still up in the air. 12. ADJOURN Vassar moved, Barr seconded, to adjourn the Park Commission Meeting of February 28, 2017 at 9:01 p.m. Motion carried 4-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder # 4 & #6 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 9 March 2017 RE: Agenda Items – 14 March Meeting FILE NO. (Parks – Admin.) Following is information related to Items 4 and 6 on next Tuesday’s agenda: Item 4. At our last meeting, the Commission asked staff to dust off the maintenance standards that were being discussed a couple of years ago. The attached material is where we left off in 2015. Larry Brown has been asked to appear at next Tuesday’s meeting to provide Public Works’ input on the proposed maintenance levels. Item 6. We have yet to receive a quote on fencing for the proposed pickle ball court, but should have it in time for Tuesday night’s meeting. City Property – Level of Service I Characterized by the following: 1. Mowing: Mowing is performed every eight to ten days, maybe once a twice week. 2. Playground Inspection: Performed every other week . monthly 3. Trash/Restroom (Custodial): Trash is picked up every other day and garbage cans are emptied every other day. Restrooms are cleaned every day, but not twice on weekends. 4. Aerate/Fertilize: Aerating is completed two times each year for ball fields . and fFertilizing is completed and once a year for other common turf areas three times each year, including trees, shrubs, and flowers. Filling in of damaged areas will completed in conjunction with aerating. 5. Weed Control: Spraying is conducted every other week twice a year for ball or when weeds become fieldsand once a year for other common turf areas, visible to the public. 6. Tree Care: Tree management and trimming takes place three times each year . Needed repairs due to weather and/or twice aand after storms vandalism will take place when schedule allows within ten days of discovery . of the damage 7. Irrigation: Irrigation is automated and scheduled based on season and plant material. Response to dry turf, broken lines, dying plants is based on work demand. . Irrigation systems are inspected monthly 8. Hard Surface Area: Cleared of debris and inspected for vandalism every other week. Hard surface is defined as walkways, , concrete parking lots picnic areas, sport courts and buildings. 9. Pest Control: Visual check two times a month and control pests and rodents as work schedule permits . when a problem occurs 4-10-15 10. Preventative/Safety Checks; Signage, Lighting, Landscaping and Message : Weekly inspections of equipment and park amenities with BoardsMonthly repairs identified in the top five priorities. 11. . Winter Maintenance/Snow RemovalSnow is to be removed from park parking lots and skating rinks once streets and sidewalks have been cleared. 4-10-15 City Property – Level of Service II Characterized by the following: 1. Mowing: Mowing is performed every ten to fourteen days. eight 2. Playground Inspection: N/A 3. Trash/Restroom (Custodial): Trash is picked up three times a week and garbage cans are emptied three times each week. Restrooms are cleaned three times each week. 4. Aerate/Fertilize: Aerating is completed one time each year and fertilizing is completed two times each year, including trees, shrubs, and flowers. 5. Weed Control: Spraying is conducted one time per month ; some once a year weeds will remain visible to the public. 6. Tree Care: Tree management and trimming takes place two times each year . Needed repairs due to weather and/or vandalism will take and after storms place when schedule allows . within ten days of discovery of the damage Irrigation: Irrigation may be automated and is scheduled based on season and 7. plant material. Response to dry turf, broken lines, dying plants is based on work demand. Irrigation systems are inspected monthly. 8. Hard Surface Area: Cleared of debris and inspected for vandalism one time per month. Hard surface is defined as walkways, , concrete parking lots picnic areas, sport courts and buildings. 9. Pest Control: Check one time per month and control pests and rodents as work schedule permits . when a problem occurs 10. Preventative/Safety Checks; Signage, Lighting, Landscaping and Message : Inspections every other week with repairs and emergencies Boardsmonthly, fixed based upon the problem and work schedule . when a problem occurs 4-10-15 City Property – Level of Service III Characterized by the following: 1. Mowing: Mowing is performed one time per month. 2. Playground Inspection: N/A 3. Trash/Restroom (Custodial): Trash is picked up one time each week. 4. Aerate/Fertilize: Aerating and fertilizing is completed one time each year, including trees, shrubs, and flowers. 5. Weed Control: Spraying is conducted one time each quarter ; weeds will year remain visible to the public. may 6. Tree Care: Tree management and trimming takes place one time each year. Needed repairs will take place when schedule allows when problems are . discovered 7. Irrigation: Irrigation may require hand watering. Response to dry turf, broken lines, dying plants is not a priority. 8. Hard Surface Area: Cleared of debris and inspected for vandalism every couple of months. Hard surface is defined as walkways, , parking lots concrete picnic areas, sport courts and buildings. 9. Pest Control: Control pests and rodents only when hazardous to the public. 10. Preventative/Safety Checks; Signage, Lighting, Landscaping and Message : Inspections every other week with repairs based upon the Boardsmonthly, problem and work schedule. 4-10-15 # 4 & #6 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 9 March 2017 RE: Agenda Items – 14 March Meeting FILE NO. (Parks – Admin.) Following is information related to Items 4 and 6 on next Tuesday’s agenda: Item 4. At our last meeting, the Commission asked staff to dust off the maintenance standards that were being discussed a couple of years ago. The attached material is where we left off in 2015. Larry Brown has been asked to appear at next Tuesday’s meeting to provide Public Works’ input on the proposed maintenance levels. Item 6. We have yet to receive a quote on fencing for the proposed pickle ball court, but should have it in time for Tuesday night’s meeting. #7 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park Coordinator/Admin. Asst. Date: March 9, 2017 Re: Movie in the Park Movie in the Park has always taken place in September, either the first or second Friday of the month. This year we are looking at either Friday, September 8th or Friday, September 15th. Last year with the movie being at Freeman we had the concession stand open and New Horizon was there for kids to do a craft before the movie. When it has been at Badger we had Joey Nova's selling pizza and beverages, the Southshore Senior Partners selling popcorn and New Horizon had a table for the kids to do a craft. The following movies are ones that have already been shown at Movie in the Park:  Big Miracle  Aladdin  Frozen  Big Hero 6  The Odd Life of Timothy Green  Tangled Swank Movies has recommended a couple of new releases and all time family favorites: Sing Moana Storks All time family favorites: E.T. Little Rascals Finding Dory I have attached the Top Fifty All-Time Family Favorites from Swank for your review, or you can also go to their website www.swank.com to view movies. The rate for rental of the screen is the same as last year ($1,245) the movie rental varies depending on what movie is picked (cost ranges from $200-400). After review and discussion please advise staff which movie the Park Commission would like to be shown at Movie in the Park.