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080817 PK Comm Agenda #2F CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK TOUR MEETING SHOREWOOD CITY HALL TUESDAY, JULY 11, 2017 NOTES PARK TOUR The Commission met at Manor Park at approximately 6:15 pm for the second round of tours of City parks. Chair Mangold, Commissioners Barr, Gorham, Vassar, Planning Director Darling, Public Works Director Brown and Public Works Baumann. City Administrator Lerud toured Manor Park. Public Works Director Brown gave a brief history of each park that was visited. Below is a list of items that are for discussion or that need to be updated/repaired. 1. MANOR PARK  Sign for bathrooms on opening of doors  Window facing parking lot for rink attendant safety  Replacing of the Weeping Willow tree 2. SOUTH SHORE COMMUNITY PARK  Planting of trees/evergreens in the opening (end of blacktop surface) facing Highway 7 3. SILVERWOOD PARK  Wooden park sign needs to be repaired and freshened up  Branches trimmed between the two playgrounds  Ash tree cut down to let the other trees grow - Working with S&S on trees  Two metal slides - can they be replaced with plastic slides  Playground- the padding on the ground is coming up (this was also on last year's list)  Depression on the court it looks like it is from the truck that comes in to take care of the satellite - Can the satellite be moved or a curb stop placed so they do not drive on the court? 4. CHRISTMAS LAKE ACCESS  Public Works Director Brown went over what Public Works does at the lake access - putting the dock in and taking it out at the end of the season, plowing, mowing and garbage. RESPECTFULLY SUBMITTED, Twila Grout Park & Rec Coordinator/Admin Asst. #2E CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL THURSDAY, JULY 6, 2017 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Commissioners Mangold, Vassar, Rock, and GorhamCity Council Liaison Deb Siakel; City Planner Marie Darling Absent: Commissioner Barr B. Review Agenda Motion moved to approve the agenda as written. Motion made to second the motion. Motion carried 5-0. 2. MATTERS FROM THE FLOOR None 3. REVIEW THE PARK PLANS FOR BADGER PARKING LOT City Planner Darling reviewed the revised layout of the Badger Park parking lot configuration which added more parking and removed the roundabout shown in the previous design. Mangold asked if the Engineer had any issues with the roundabout removal. Darling replied the configuration will work as proposed. It was asked if there will be the same amount of parking spaces as is there now. Darling stated parking will meet code requirements. There will now be 24 additional parking spaces. Mangold discussed the location of handicapped parking spaces. Darling noted there will be additional handicapped spaces as part of the new configuration. Mangold asked if the new configuration is now the right scale for the rain garden. Darling stated it is now looking closer. She stated a final design set should be available soon, and Engineering is still working on the drainage plans. Commissioner Vassar was concerned about whether there will be enough lights at the Southshore Center area of the park. She also asked if the City Council has had a chance to look at the new plan. Siakel discussed the future review. PARK COMMISSION MINUTES TUESDAY, , 2017 2 PAGE 2 OF A question was asked if Public Works has reviewed the plan. Darling stated the plan was revised as a result of their review. Mangold moved to recommend approval of the new layout and request bids be sought. Motion was seconded. Motion carried 5-0. 4. ADJOURN Motion moved and seconded, to adjourn the Park Commission Meeting of, July 6, 2017 at 7:18 p.m. Motion carried 5-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder #2D CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JUNE 27, 2017 IMMEDIATELY FOLLOWING PARK TOURS MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 8:12 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Vassar, Rock, Barr and GorhamCity Planner Darling; Public Works Director Brown; B. Review Agenda Mangold moved to approve the agenda, Barr seconded the motion. Motion carried 5-0. 2. MATTERS FROM THE FLOOR There were none. 3. REVIEW THE PARK PLANS FOR BADGER PARKING LOT Chair Mangold gave a short synopsis of the Badger Park Concept Plan 1.5 from WSB and asked for the Park Commissioners feedback on the plan. There is concern about the tight spaces for the loading and unloading of lacrosse players. It was asked how wide it was and if cars could still get through. Public Works Director Brown said that this could be addressed by taking off some curb just east of the handicap ramp and bump the north area as well. He also mentioned that the throat areas need to be reviewed. The handicap spots at that point need to be reviewed and also plowing is a concern. Gorham asked about the visibility at the pitch points and what the landscape plans were. Planning Director Darling said that they are not that far along, but that she has met with the contractor. Planning Director Darling explained the rain garden, and that this is a storm water requirement. Engineering is looking at where to place the rain garden. She explained that there are other options but the rain garden is the most cost effective. She also mentioned that the sidewalk is being included in the plans. There was discussion regarding the monument turnaround. Planning Director Darling explained that the monument turnaround would include stamped, decorative pavement and plantings. Mangold asked Public Works Director Brown if the turnaround was a good idea with all the throat and neck areas. It was stated that the circular area is a good focal point. Vassar asked if the turnaround was necessary? Brown stated that some object needs to be there and that can be achieved without the monument. A simple curb, bowtie in the middle would suffice. He will talk with the engineer on this. The question is how much parking are we losing from the monument and can there be more parking without it. Darling will check on the extended parking and the throat issues. PARK COMMISSION MINUTES TUESDAY, MARCH 14, 2017 2 PAGE 2 OF It was also mentioned that lighting and signage should be another topic of discussion. Planning Director Darling and Public Works Director Brown will work with WSB on the changes and contact the park commission via email on the status and the goal is to schedule a meeting with the park commission to review the changes as soon as possible. There was consensus on the seal coating to have city hall to the park and the Southshore Community Center parking lots seal coated. 4. ADJOURN Vassar moved, Rock seconded, to adjourn the Park Commission Meeting of June 27, 2017 at 8:47 p.m. Motion carried 5-0. RESPECTFULLY SUBMITTED, Twila Grout Recorder #2C CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK TOUR MEETING SHOREWOOD CITY HALL TUESDAY, JUNE 27, 2017 NOTES PARK TOUR The Commission met at Freeman Park at approximately 6:15 pm for the tour of City parks. Chair Mangold, Commissioners Barr, Rock (arrived at 6:20), Gorham, Planning Director Darling, Public Works Director Brown, Public Works Baumann and City Administrator Lerud were present. Commissioner Vassar arrived later at Cathcart Park. Public Works Director Brown gave a brief history of each park that was visited. Below is a list of items that are for discussion or that need to be updated/repaired. 1. FREEMAN PARK  Trails need patching and seal coating - CIP or Maintenance  Southerly playground equipment - dated but decent shape  Concrete in front of Little League concession cracked and getting worse  Place a picnic table by the community garden  Check on status of S & S Tree Management  Does the city have a record of what little league is doing with the fields 2. CATHCART PARK  Public Works Director is working with Chanhassen regarding maintenance  Playground equipment - touch up with paint  Play structure sign needs freshened up  Take inventory of the clover patches - Public Works will monitor  Trees over playground need to be taken care of 3. GIDEON GLEN  Tree House statue from Arboretum it was suggested to place at Gideon Glen 4. BADGER PARK  Lacrosse wall - check with finance to see if the city has received funding for landscaping  Trail - is this in the CIP RESPECTFULLY SUBMITTED, Twila Grout Park & Rec Coordinator/Admin Asst. #2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD WORK SESSION OF THE CITY COUNCIL AND COUNCIL CHAMBERS PARK COMMISSION 6:00 PM MONDAY, APRIL 24, 2017 MINUTES 1. CONVENE WORK SESSION MEETING Mayor Zerby called the meeting to order at 6:03 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Johnson, Labadie, and Siakel; Administrator Lerud; Clerk Thone; Planning Director Nielsen; Director of Public Works Brown; and Engineer Hornby Park Commission Chair Mangold; Park Commissioners Barr, Stelmachers and Vassar Absent: Councilmember Sundberg B. Review Agenda Johnson moved, Siakel seconded, approving the agenda as presented. Motion passed 6/0. 2. PARK PLANS AND PRIORITIES Director Nielsen stated a few months ago a Councilmember suggested Council and staff meet more than once a year in a joint session to ensure that Council and the Commission are moving forward in the same direction. He noted issues invariably come down to money. Chair Mangold stated the Commission’s hurdle to overcome is Badger Park and the best way to do that is for the Commission to meet with Council to solicit Council’s feedback and to get major decisions made in a timely manner. The Commission has always thought it was best to get the Badger Park Improvements done together. What gets done with Badger Park sets the tone for everything else that gets done with the parks. From his vantage point the Commission has heard multiple times that there are also other priorities in the City that need funding. He thought that what makes the Commission unique is it is a group that has the responsibility to look at the ongoing future of the parks. For example, the pickleball court is more than the Parks annual budget. Director Nielsen stated there is limited money in the Park Improvements Capital Improvement Program (CIP) much of which is slated for improvements to Badger Park. Suggestions for parks come up such as the pickleball court for a bid cost of $50,000. But does that get funded out of money that would have been used for Badger Park? The tendency has been to add projects but not necessarily money to fund them. Mayor Zerby stated that in general, when parks have been discussed, it has been done from the perspective of highest and best use of the property. From a priority standpoint he asked the Commission where the need is for the City’s parks overall. Chair Mangold stated from his perspective it is important to do the Badger Park improvements correctly the first time. CITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL AND PARK COMMISSION April 24, 2017 Page 2 of 7 Councilmember Siakel asked the Commission to help frame the issue it thinks needs to be addressed. At the end of 2016 the Council agreed to set aside $200,000 from the General Fund reserves for Badger Park improvements. The final plat for the second phase of the Minnetonka Country Club (MCC) development has been submitted so the City should receive about $290,000 in park dedication fees in 2017 and that would go into the Park Improvements Fund. Chair Mangold stated improvements to the City Hall campus parking lot are going to be more costly than planned. There are large items within Badger Park that still have to be worked out; for example, what the building should be. He then stated reconstruction of the tennis courts was not in the original budget for improvements. It has been determined that has to be done. Councilmember Siakel stated she thought the tennis courts were included in the original concept plan for the Park with the assumption that would be done further down the road. Director Nielsen explained the need to reconstruct the tennis courts became a priority much sooner than anticipated. When the contractor last put a surface coat on the courts he informed staff that the next time the courts would have to be reconstructed. Siakel asked how much Council approved for the original Concept Plan. Director Nielsen stated he thought $1.3 million. Director Nielsen explained the Commission recently discussed if it was necessary to purchase two pieces of playground equipment. The consensus was one piece would be sufficient and that would bring costs down. There is no need for the building to be a warming house but there is a desire for it to have restrooms in it. He then explained users of Badger Park, the Southshore Center and City Hall all use the City Hall campus parking lot. Yet, the improvements to the lot are scheduled to be paid out of the Park Improvements Fund. Maybe the improvements could be paid for out of numerous funds. There are also a number of drainage issues that needed to be mitigated as part of the improvements. Mayor Zerby stated if there was a desire to make all of the improvements next year the City would have to bond for that funding. Typically Council has not had a desire to do that unless it was for a very large project. Director Nielsen stated the City could borrow, for example, from the Water Fund to fund the improvements and pay it back over time with interest. Mayor Zerby noted that the 2017 roadway projects are going to cost 20 percent more than those approved in the Street Reconstruction CIP approve late 2016. That is a $200,000 increase. The use of money in the Water Fund needs to be prioritized. Commissioner Rock stated if all of the improvements to Badger Park were done in one year there would not be any funding available for other park needs for 2 – 3 years. He then stated that three of Commissioners are new and they do not understand why some of the projects in the Park Improvements CIP are in there. The Commission does not think there is a better use for park funding than the improvements to Badger Park. He asked if Council wants to finish the improvements to Badger Park now with the understanding there would not be any funding available for the nest 2 – 3 years. He noted that the park dedication fees for the MCC development do not all come in at the same time. CITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL AND PARK COMMISSION April 24, 2017 Page 3 of 7 Mayor Zerby stated a new lacrosse field has been constructed in Badger Park. There has been discussion about parking lot improvements and playground equipment needs. There are some things that are in flux. He asked what the Commission wants Council to approve next. Chair Mangold stated the 2019 Park Improvements CIP includes $750,000 in projects with most of it being for Badger Park phase two improvements. The $85,000 for improvements to the parking lot is included in that. Creating a pickleball court for a cost of $50,000 is included in the 2017 CIP. Councilmember Labadie stated if the pickleball court in the Skate Park is not done that Park would be empty. Councilmember Siakel asked why that would be a problem. Councilmember Labadie stated as the liaison to the Park Commission, she senses the Commission is frustrated because it does not know how much funding is available. Also, the cost for various pieces of playground equipment varies significantly. The Commission wants to move forward responsibly and does not want things to stall. The Commission does not want to take $50,000 out of funds planned for Badger Park to pay for the pickleball court. She then stated she thought Council is frustrated because it only hears about general concepts. It is difficult for Council to make financial decisions when all of the necessary funding is not there and when it does not have final numbers. Mayor Zerby stated that Council cannot essentially write a blank check for Badger Park improvements. Council needs to be presented with specifics costs for those improvements. There are a lot of issues in the City that have to be addressed. He explained the City found a partner to help fund the lacrosse field. A decision was made to take out the ice rink in the Park. He does not think Council has stopped the progress with the Park. Over the last couple of years improvements have continued to be made. Chair Mangold stated the Commission believes Council has been supportive. He then stated it is prudent for Council and the Commission to have a similar vision going forward. He clarified that the Commission does not want to push the limit on spending on the Park. Councilmember Siakel noted the Commissioners are volunteers and Council appreciates what they do. She stated she does not think there is a need to be everything to everyone with regard to parks. She stated from her perspective it would not be a problem if the Skate Park sat empty for a while. There is a nice parking lot for the community gardeners over there; the number of gardens had been expanded over there. It is not accurate to say the Skate Park is not used. She noted she would like to make Badger Park a first class park. She asked what the next incremental improvement to Badger Park is and what the cost for it would be. She noted Council has been supportive of improvements to the Park. She questioned the need for a hockey rink in Freeman Park noting there is a rink in Cathcart Park. She does not think there is need for three hockey rinks. She suggested reevaluating the needs for each of the City’s parks. Councilmember Johnson asked what kind of data about usage of each of the parks was considered when preparing the CIP. He stated he lives near Cathcart Park and he has never seen a game of pickup hockey with more than 3 or 4 players. He has never seen it seen a youth hockey organization use it. He questioned the need for spending $150,000 in 2020 on hockey boards. He is not sure if a rink in Freeman Park would be used. He asked what data supports the need for that. He does not view Cathcart Park as being a viable hockey park. Councilmember Labadie clarified the rink is used by youth hockey leagues noting her child’s team used it. She stated that frequently parents of hockey team members have cleared the snow off of the ice. Unfortunately, it takes Public Works extra time to bring the rink into better shape. Johnson reiterated he has not ever seen the rink being used by many people and he drives by it all the time. Commissioner Vassar stated it gets used; she works in the warming house. She explained the usage increased after the rink in Badger Park was eliminated last fall. CITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL AND PARK COMMISSION April 24, 2017 Page 4 of 7 Councilmember Labadie stated during the last Commission meeting Commissioner Rock noted that the cost to create a pickleball court will go up for 2018. If a decision is not made about moving forward with that soon it won’t get done in 2017. She thought Council needs to make a decision about that immediately. From her vantage point, that is the number one decision that needs to be made. Commissioner Rock stated he thought the Commissioners want to get things done. He then stated he agreed with Councilmember Siakel that the City cannot please everyone. He suggested people come up with a list of priorities that reflects what items need to be done first so as not to cause things to be redone because they were damaged when other improvements were made. Councilmember Siakel asked if the Commission anticipates using the $200,000 set aside from the General Fund reserves for parking lot improvements. Director Nielsen stated it is in the mix. Chair Mangold stated it is part of the second phase parking lot improvements. Mayor Zerby stated the CIP indicates there is more than $1.3 million in total allocated to Badger Park from 2017 – 2019. Councilmember Siakel stated there is about $500,000 ($200,000 from reserves and the $291,000 from MCC park dedication fees) available in to 2017. She asked what that will be used for. Chair Mangold stated the estimate for Badger Park phase 1 is now $600,000. Siakel asked how the Commission wants to spend $500,000 on Badger Park, noting she does not need to know what the next phase is. She stated she does not know what the issue is for 2017. Director Nielsen stated he thought pickleball is a good idea; some people want it and the Skate Park is half empty. He asked if spending that $50,000 in 2017 on a pickleball court means something for Badger Park would not be funded. Mayor Zerby stated he thought the $50,000 cost for pickleball is a distraction. He asked what is happening with Badger Park. Chair Mangold stated that is being used as an example. Other examples are the expansion of asphalt in Freeman Park parking lot in 2017 and the hockey boards in Cathcart Park in 2020. Councilmember Siakel stated the tennis courts in Freeman Park are used all the time. She then stated she would support focusing on one project, some improvements to Badger Park in 2017. If additional money is needed, Council and staff need to find where it can come from or acknowledge that there is no funding for it. Chair Mangold stated he thought a lot of the smaller items become the squeaky wheel. Mayor Zerby noted that Council can only deal with budgets one year at a time. Councilmember Siakel concurred. Zerby stated the CIP is a long-term planning tool; it is not a guarantee there will be funding for the projects when the time comes. He then stated unplanned needs come up all the time. Councilmember Siakel again asked how the $500,000 for parks would be spent in 2017. That is a significant amount of money in one year. Mayor Zerby stated he thought the warming house in Badger Park is going to be taken down. Chair Mangold stated the plans include constructing a new building in a new location. CITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL AND PARK COMMISSION April 24, 2017 Page 5 of 7 Commissioner Vassar asked if Council is looking for Badger Park to be a destination park or a community park. Director Nielsen responded a community park. Councilmember Johnson stated he does not know how Council can answer that question until a decision has been made about what to do with the Southshore Center. The City has a request for information (RFI) out and it is waiting for responses. Hopefully the responses will provide some idea of what to do with the facility. Or if there are no responses, the City has to determine what the value of that facility is. He would prefer to make a decision on Commissioner Vassar’s question until Council hears about the Center. He then stated Freeman Park is more of a destination because of the high sports usage. Johnson noted he was pleased to hear youth hockey leagues use the rink in Cathcart Park. He stated if he was going to take his daughters ice skating he would take them to the rink in the City of Deephaven. There is a nice warming house there and there is a Zamboni there. Johnson stated once there is hockey in Freeman Park he questioned how much the rink in Cathcart Park would be used. They are in close proximity of each other. Director Nielsen stated that is a good question because one half of the market for the use of the Cathcart Park is from Chanhassen. Mayor Zerby stated that he recently learned that Shorewood almost purchased Cathcart Park by mistake. Shorewood did not know the park was in Chanhassen until after it was purchased. He noted that Chanhassen has not been much of a partner since day one. Chanhassen has begrudgingly come along over the years. Director Nielsen noted Eddy Station in Freeman Park was built to be a warming house. Councilmember Johnson stated he would prefer to see pickleball at Cathcart Park except for the fact that pickleball is going in at Roundhouse Park in Chanhassen. Mayor Zerby stated with regard to usage comments have been made that no one ever plays tennis at Badger Park. Director Nielsen stated everyone has concluded that no one uses the Skate Park yet over the last few weeks there has been some activity there. Councilmember Siakel stated the Shorewood parks are about Shorewood residents. There will be crossover from other cities. She does not believe the City has to create parks that draw from other cities in the metro area. She does not think the traffic issue needs to be exacerbated at Badger Park. Badger Park should be an amenity that supports the people living in Shorewood. She then stated there is a hockey rink in Manitou Park in the City of Tonka Bay very near the Shorewood/Tonka Bay border and she questioned the need for another one in Shorewood. She suggested trying to make effective use of the City’s parks. Councilmember Johnson stated he does not think there is a plan to spend much on the passive space in Badger Park. There is something to be said for putting in trails and things that are not about active use. Director Nielsen stated he thought the Park will ultimately have a lot of passive space. There will be the picnic area and the Village Green Space. He noted the Commission has indicated it wants open space in every park; space that is not used for anything specific. Johnson stated there is passive space in Freeman Park; unfortunately, it is overrun with buckthorn. Nielsen stated there is a wide open area in Manor Park. Johnson then stated that he thought constituents who are not sports activists should hear about other things their tax dollars are being used for. CITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL AND PARK COMMISSION April 24, 2017 Page 6 of 7 Chair Mangold stated the Commission has had a lot of discussion about how to use the center space in Badger Park. The number one reason the hockey rink in Badger Park had to go was to create more passive space (i.e.; open lawn or green lawn). Councilmember Siakel asked if the City has received any complaints about the removal of the hockey rink in Badger Park. She had not. Chair Mangold stated no one has come before the Commission to complain. Commissioner Vassar stated someone asked her why it was taken out. Commissioner Vassar stated people would go between Badger Park and Manitou Park depending on how busy the ice rinks were. She then stated if a rink goes in at Freeman Park she thought the rink in Cathcart Park would continue to be used. She commented people sometimes say Shorewood is a city of hockey. Councilmember Labadie stated Commissioner Vassar has a unique perspective because she is a rink attendant at a couple of park locations. Director Nielsen stated he considers the rink in Freeman Park to be replacing the rink in Badger Park. He then stated he thought Councilmember Johnson made a good point about there being a rink in Freeman Park and a rink in Cathcart Park. In response to a comment from Councilmember Johnson, Chair Mangold clarified the CIP does not include anything about installing hockey boards around the rink in Freeman Park in 2017. Johnson asked how hockey could be played without hockey boards. Mangold stated the first step at Freeman Park was to create a free skating rink. Commissioner Vassar stated the goal was to have that for this past winter but the ground got too hard before that was created. Chair Mangold stated his goal is to talk about potential CIP projects more than six months in advance. Commissioner Barr stated she thought one of the goals of this meeting was to discuss whether or not a pickleball court at Skate Park should be created in 2017. It had been her understanding that leaving that open was not a palatable option. She noted it would be her preference to focus funding on Badger Park. Mayor Zerby stated that the Commissions are recommending bodies and Council decides whether or not to approve the recommendation. He asked if the Commission had not recommended moving forward with the pickleball court. Commissioner Barr stated it was tabled during the Commission’s last meeting pending this discussion with Council. Director Nielsen clarified that last year the Commission recommended it and that is how it ended up being included in the CIP. Chair Mangold stated the pickleball court was included in the 2017 CIP as an option. Based on the feedback from Council now he thought the Commission should decide if it should push to move forward with the court. Mayor Zerby stated if the Commission decides the pickleball court is not a high priority that is fine with Council. If the Commission thinks it is then Council needs to discuss that. He understands the Commission to be saying that is not the best use of funds at in 2017. Councilmember Siakel stated it was her recollection there was discussion about using one of the tennis courts in Badger Park for both tennis and pickleball. Director Nielsen noted a tennis court in Manor Park is striped for pickleball. CITY OF SHOREWOOD WORK SESSION OF THE CITY COUNCIL AND PARK COMMISSION April 24, 2017 Page 7 of 7 Councilmember Johnson reiterated he wants to see usage data. He asked if the community garden at the Skate Park is sold out. If so, maybe the garden should be expanded to be a better use for the community. Councilmember Siakel suggested refocusing. The discussion should be about what are people going to use, what is truly valued and what is considered to be an amenity. If there is a hockey rink in one park that would be an amenity. She asked if there is something the City is missing. She stated the only place to play tennis in the City is Badger Park. Councilmember Johnson clarified it can be played in Cathcart Park. Mayor Zerby noted in Manor Park also. Siakel expressed her desire to do one thing and to do it right. She also stated Council cannot commit to what can be done two years from now. She clarified this Council believes parks are important. She again asked the Commission what it wants to do with the 2017 funding for park improvements. Commissioner Vassar stated over the last nine months the City received a lot of emails expressing their desire for a pickleball court near the senior housing development. Councilmember Labadie asked if the Commissioners thought Council has provided enough insight to make a recommendation to Council after the Commission’s next meeting. Commissioner Rock stated the Commission has heard different opinions expressed by the Councilmembers. The Commission was trying to look out a few years, and maybe that was not the right focus. Mayor Zerby stated it is helpful to have a long-term vision. Councilmember Labadie stated she understands Council to be asking the Commission to make recommendations for Council to consider. Councilmember Siakel thanked the Commissioners for volunteering their time and for their efforts. 3. ADJOURN Labadie moved, Johnson seconded, Adjourning the Work Session of the City Council and Park Commission of April 24, 2017, at 6:55 P.M. Motion passed 8/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk #2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, APRIL 11, 2017 7:00 P.M. MINUTES 1.CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A.Roll Call ; Present: Chair Mangold, Commissioners Vassar, Rock, and BarrCity Council Liaison Labadie; City Planner Nielsen and Public Works Director Brown Absent: B.Review Agenda Rock moved to approve the agenda as written. Barr seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of March 14, 2017 Barr moved to approve the minutes of the March 14, 2017 meeting as written. Rock seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR There were none. 4. REVIEW MAINTENANCE STANDARDS Brown stated the draft maintenance standards have been revised. He stated there have only been two changes – restroom maintenance will be changed to Level 1, and tree care. He stated there may be instances during storm events where tree care cannot be completed unless an emergency. Mangold stated he supported all the changes made. He questioned the level for common areas. Brown stated he wanted to get tentative agreement on the levels of service. Then he would go back to WSB to get more detailed park maps. Mangold was unsure what level of service common areas should be at. Brown believed areas around public buildings especially should be a higher level of service. Rock suggested using the maps during the park tours to identify service level areas. PARK COMMISSION MINUTES TUESDAY, APRIL 11, 2017 3 PAGE 2 OF Commissioners discussed the two existing levels of service. They agreed there should be more than two levels. Brown stated the maps will be detailed out with levels of service and bring them on the park tour for additional detail. Labadie requested the City Council receive the maps a few days before each park tour. Commissioners discussed tree care in the parks. Brown discussed problems associated with weight restrictions still in place. Nielsen noted Freeman Park has a lot of ash trees. He noted $70,000 is budgeted each year for ash tree removal. Mangold requested the new arborist provide a report on trees which should be removed and what to watch out for. Mangold stated the hockey rinks are not being cleared on the weekends when there are snow events on Fridays. Brown discussed issues with long hours worked and overtime constraints. 5. REVIEW PARKS FOUNDATION PAMPHLET Mangold discussed the purpose of the Parks Foundation for the benefit of the new Park Commission members. The organization has created a pamphlet which is distributed at City Hall and Community Center. They are requesting input from the Park Commission on changes. Brown stated as we go through the Badger Park plan, the Parks Foundation needs to “latch on” and target future donations. Barr suggested more visual elements in the brochure and setting specific goals. Items which have been completed, such as the skate park and Eddy Station, should be removed from the brochure. Mangold stated there also needs to be a link to a website. Nielsen stated it is more effective, when fundraising, to be specific about what the fundraising is for. Mangold suggested specifying playground equipment as a fundraising goal. Mangold stated he would take playground equipment catalogs to the next Parks Foundation meeting. Barr asked if the pamphlet ever gets mailed out. Nielsen stated he didn’t know why they couldn’t do a mailing once a year. 6.SOUTHSHORE COMMUNITY PARK – PICKLE BALL Nielsen reviewed two quotes for fencing for pickle ball which is two percent over budget. He recommended the Commission recommend approval of the Sterling Fence quote in the amount of $51,710. Vassar asked what the timeline would be. Nielsen stated they are ready to start as soon as Council approves the quote. Commissioners discussed whether this should be a high priority. Nielsen suggested having the th discussion with the City Council at the joint meeting on the 24. Labadie suggested a presentation on pickle ball also be provided at the meeting. PARK COMMISSION MINUTES TUESDAY, APRIL 11, 2017 3 PAGE 3 OF 7.NEW BUSINESS Mangold discussed a program used by Chanhassen where an interactive map of the city showing parks is shared with residents who in turn can comment on each park’s amenities. Nielsen stated he would forward it to Julie Moore to see if it is something Shorewood can do. Commissioners discussed the shared parking lot at the Southshore Center and Badger Park. Brown stated there will need to be a combination of education and signage to make the parking lot functional. 8. STAFF AND LIAISON REPORTS/UPDATES A. City Council Labadie updated the Commission on recent City Council actions. B. Staff Mangold asked what the status is on the lacrosse wall. Nielsen stated it has been approved following additional review of wall coatings that are easier to wash. 9. ADJOURN Rock moved, Vassar seconded, to adjourn the Park Commission Meeting of April 11, 2017 at 8:25 p.m. Motion carried 4-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, AUGUST 8, 2017 7:00 PM AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold____ Vassar____ Rock____ Barr____ Gorham____ B. Review Agenda C. Introduction of New Park Commissioner, Nathaniel Gorham 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 11, 2017 – (Att.-#2A) B. City Council and Park Commission Work Session of April 24, 2017-(Att.-#2B) C. Park Tour Notes of June 27, 2017 - (Att.-#2C) D. Park Commission Meeting Minutes of June 27, 2017 - (Att.-#2D) E. Park Commission Meeting Minutes of July 6, 2017 - (Att.-#2E) F. Park Tour Notes of July 11, 2017 - (Att-#2F) 3 . MATTERS FROM THE FLOOR 4. OLD BUSINESS A. Recap of Park Tours B. Badger Park Improvements 1) Picnic Shelter/Restrooms/Relocated Electrical Service 2) Tennis Courts 3) Parking C. Update on Freeman Park Improvements 1) Ice Rink 2) Parking Lot 3) Shelter Improvements 5. NEW BUSINESS A. Review CIP B. Determine Liaisons for City Council Meetings 6. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 7. ADJOURN #5B CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park & Rec Coord./Administrative Assistant Date: August 2, 2017 Re: Determine Liaison for City Council Meetings The Park Commission will need to determine a liaison for the following City Council meetings: Monday, August 14th Monday, September 25th Monday, October 23rd Monday, November 27th