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050818 Park PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MAY 8, 2018 7:00 PM AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold(March) Vassar(Aug) Rock(Feb & Apr) Barr(May) Ashmore(June & July) B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of April 10, 2018 — (Att. - 92A) 3. MATTERS FROM THE FLOOR 4. NEW BUSINESS A. Maintenance Plan for Park Maintenance — (Att. 94A) B. Adopt A Park Program — (Att. 94B) C. Review June and July Park Tour Agenda's - (Att. 94C) 5. OLD BUSINESS A. Color Options for the Sails for Badger Park Playground Equipment — (Att. 95A) B. Parks Commission Meeting at City Council Work Session on May 14, 6 -6:30 pm 6. STAFF AND LIAISON REPORTS /UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 7. ADJOURN Liaison for City Council Meeting on May 14 is Commissioner Barr 2A CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, APRIL 10, 2018 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Mangold, Commissioners V Council Liaison Labadie; City Plai Absent: Commissioner Rock B. Review Agenda Ashmore moved to approve the agenda as written. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minut B. Park Commission Special Meetin'j Planning Director Darling announced that for the tin remotely. She asked the Commissioners to state the Mangold moved to approve the minutes of the Mar Vassar seconded the motion. Motion carried 4 -0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW,BUSINESS 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. , and Ashmore; City Motion carried 4 -0. of March 13, 2418 ✓ mutes of March'24. 2018 rig, the Park Commission minutes would be done ie when making a motion. , 2018 and March 20, 2018 meetings, as written. A. Badger Park Landscape Plan Mangold reviewed the three sections of the landscape plan. Darling reviewed the planting suggestions included in the packet. Mangold moved to recommend approval that turf grass be used to fill in area #1, the first front area of the park. Barr seconded the motion. Motion carried 4 -0. It was determined that area 92 did not need any action from the Commission. Darling reviewed the planting suggestions and ways to add some color for area 93. PARK COMMISSION MINUTES TUESDAY, APRIL 10, 2018 PAGE 2 OF 4 Vassar stated her concerns about people walking through the area, based on her experience being over at the park for Lacrosse. She suggested some sort of barrier, at least for the first year, to deter people from walking through and disturbing the vegetation before it has a chance to get established. Vassar moved to recommend approval with staff recommendations and for joe pye weed flowers to be mixed in, rather than catmint for area #3. Ashmore seconded the motion. Motion carried 4 -0. B. Movie in the Park Mangold reviewed some of the suggested movies and noted that in his opinion, the newer movies are worth it and do better with garnering public interest. Commissioners discussed children's movies versus movies for an older audience, like Star Wars or Spaceballs. Mangold moved to recommend approval of Despicable Me 3, for the Movie in .the Park. Barr seconded the motion. Motion carried 4 -0. C. Badger Park Signs Mangold noted that the City only allows one sign on the road, but it was determined that there could be more done within the park to help alleviated confusion between City Hall; Southshore Center and Badger Park. He asked if signs were actually needed within the,pnrk or if they j st' caused more confusion. He mentioned the "Welcome to Badger Park" on the playground area as unnecessary. Commissioners discussed possibility of a digital sign along Country Club Drive and the different signs throughout the City. They discussed posting signage on the new shelter rather than having a post or monument sign. There was also discussion about the traffic flow improvement as part of the construction process perhaps eliminating the need for the green directional signs. Council Liaison Labadie noted that the Council discussion has centered more on the interior of the building, however, an idea that came up was that this would be the time to "rebrand" the Southshore Center. The .Commissioners asked staff to research a "digital sign and pursue feedback from staff and people using the Southshore Center to see if they are seeing any improvement with the new parking lot layout. 5. OLD BUSINESS A. Badger Park Shelter Darling reviewed the grant application for the shelter and design options for the building. Commissioners discussed keeping the material similar to City Hall, with wood posts partially wrapped in stone. They discussed using a metal roof, but would like to see color options, before a final decision is made. They discussed a split gable and exposed truss look, to again tie into City Hall. They suggested taking a look at the cost of adding some charcoal grills. They discussed separating the bathroom structure from the main shelter and perhaps some type of plantings that may help deter shenanigans from youth. They recommended taking a look at the building size and perhaps increasing the width to fit more cohesively with the circular walking paths. PARK COMMISSION MINUTES TUESDAY, APRIL 10, 2018 PAGE 3 OF 4 Mangold moved to recommend approval for staff to move forward with a split gable style roof; look at options for stone and beam structure to match what is already in place at City Hall; to present options for metal roofs rather than an asphalt roof; and to have the bathroom be a separate structure with a similar roof line to the structure. Barr seconded the motion. Motion carried 4 -0. B. Badger Park Playground Color Scheme Darling reviewed the new plastic options that provide less color fading. Commissioners discussed not having darker colors for slides because they tend to be hotter. They discussed keeping the equipment in neutral colors, so it doesn't become outdated. They reviewed the color options for the different elements of the pirate ship. Mangold moved to recommend approval of the Atlantic color scheme and direct staff to come back with option to dress up the sails with a more vibrant color. Vassar seconded the motion. Motion carried 4 -0. 6. STAFF AND LIAISON REPORTS / UPDA' A. City Council Darling reported that the Council had discussed the < consider a poured rubber surface. She reviewed the rubber surface. Mangold suggested a joint meeting with Council to if this is the best use for extra money____; Labadie asked the Commission to clearly layout their moving forward. sire to stay away; from a wood chip surface and x difference between wood chips and the poured a discussion about overall priorities and determine so the Council can be made aware of them received word earlier today that they would be receiving a $25,000 should hear soon about the status of the DNR grant. Darling noted that regarding the Black willow tree at Manor Park, Council had asked an artist to take a look at the possibility of carving the remainder of the tree in place as some sort of art structure. However, it was determined that carving it in place is not an option. She suggested some fencing around the tree if the City is not planning to take the tree down right away. Since the initial recommendation from the Commission was to take the tree down, she will take a closer look at the past minutes and see what the next step is now that the Council has gotten the opinion of the artist. 7. ADJOURN Ashmore moved to adjourn the Park Commission Meeting of April 10, 2018 at 8:38 p.m. Barr seconded the motion. Motion carried 4 -0. PARK COMMISSION MINUTES TUESDAY, APRIL 10, 2018 PAGE 4 OF 4 Respectfully submitted, Marie Darling City Planner #4A CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Coordinator Meeting Date: May 8, 2018 Re: Maintenance Plan for Park Maintenance At the May 8th Park Commission meeting the Park Commission will review the attached maintenance plan for the parks. City Property — Level of Service I Characterized by the following: 1. Mowing: Mowing is performed twice a week. 2. Playground Inspection: Performed monthly. 3. Trash/Restroom (Custodial): Trash is picked up every other day and garbage cans are emptied every other day. Restrooms are cleaned every day, but not twice on weekends. 4. Aerate /Fertilize: Aerating is completed two times each year for ball fields and once a year for other common turf areas. Fertilizing is completed three times each year, including trees, shrubs, and flowers. Filling in of damaged areas will completed in conjunction with aerating. 5. Weed Control: Spraying is conducted twice a year for ball fields and once a year for other common turf areas, or when weeds become visible to the public. 6. Tree Care: Tree management and trimming takes place twice a year and after storms. Needed repairs due to weather and /or vandalism will take place within ten days of discovery of the damage. 7. Irrigation: Irrigation is automated and scheduled based on season and plant material. Irrigation systems are inspected monthly. 8. Hard Surface Area: Cleared of debris and inspected for vandalism every other week. Hard surface is defined as walkways, parking lots, concrete picnic areas, sport courts and buildings. 9. Pest Control: Visual check two times a month and control pests and rodents when a problem occurs. 4 -10 -15 10. Preventative /Safety Checks; Signage, Lighting, Landscaping and Message Boards: Monthly inspections of equipment and park amenities with repairs identified in the top five priorities. 11. Winter Maintenance /Snow Removal. Snow is to be removed from park parking lots and skating rinks once streets and sidewalks have been cleared. 4 -10 -15 City Property — Level of Service II Characterized by the following: 1. Mowing: Mowing is performed every eight days. 2. Playground Inspection: N/A 3. Trash/Restroom (Custodial): Trash is picked up three times a week and garbage cans are emptied three times each week. Restrooms are cleaned three times each week. 4. Aerate /Fertilize: Aerating is completed one time each year and fertilizing is completed two times each year, including trees, shrubs, and flowers. 5. Weed Control: Spraying is conducted once a year; some weeds will remain visible to the public. 6. Tree Care: Tree management and trimming takes place two times each year and after storms. Needed repairs due to weather and /or vandalism will take place within ten days of discovery of the damage. 7. Irrigation: Irrigation may be automated and is scheduled based on season and plant material. Irrigation systems are inspected monthly. 8. Hard Surface Area: Cleared of debris and inspected for vandalism one time per month. Hard surface is defined as walkways, parking lots, concrete picnic areas, sport courts and buildings. 9. Pest Control: Check one time per month and control pests and rodents when a problem occurs. 10. Preventative /Safety Checks; Signage, Lighting, Landscaping and Message Boards: Inspections monthly, with repairs and emergencies fixed when a problem occurs. 4 -10 -15 City Property — Level of Service III Characterized by the following: 1. Mowing: Mowing is performed one time per month. 2. Playground Inspection: N/A 3. Trash/Restroom (Custodial): Trash is picked up one time each week. 4. Aerate /Fertilize: Aerating and fertilizing is completed one time each year, including trees, shrubs, and flowers. 5. Weed Control: Spraying is conducted one time each year; weeds may remain visible to the public. 6. Tree Care: Tree management and trimming takes place one time each year. Needed repairs will take place when problems are discovered. 7. Irrigation: Irrigation may require hand watering. Response to dry turf, broken lines, dying plants is not a priority. 8. Hard Surface Area: Cleared of debris and inspected for vandalism every couple of months. Hard surface is defined as walkways, parking lots, concrete picnic areas, sport courts and buildings. 9. Pest Control: Control pests and rodents only when hazardous to the public. 10. Preventative /Safety Checks; Signage, Lighting, Landscaping and Message Boards: Inspections monthly, with repairs based upon the problem and work schedule. 4 -10 -15 #4B CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Coordinator Meeting Date: May 8, 2018 Re: Adopt A Park Program Attached is an article on Adopt A Park program. This program is becoming popular with cities. The program allows residents to volunteer to check on a park, clean up debris, report vandalism or concerns to their city. Staff is bringing this to the Park Commission to see if this is something that should be pursued for Shorewood parks. Adopt A Park prograrns, are Swe,epIng the, slUburbs Lake Elm:o �is cx3nsidering the prograni, atrt.,ady well- est.,abb stied in other cities like Ed ina and flopkii.1s., By IBeI Aillen, St,3r T rflnLire d :4TIR 1',4,24118 1'20,51FIIIM F-01 E I L ` `JL k IT N C Y 0 I L Y X I k r 2: '., 7 n, P 7 P 51 N, E L.0YI Cakes IFinark lien north&3sf: HopkJiiis via aclopted last year b�.,,[ the Hopldns Area M,,en's Shed Under the cwty`s Adollat A IPark prQgrLqm- The Men's Shed is a groulp of retirees vehoevork on mmmunity seievIce pro ects, JOICkhrig U ], Mittel- at Dake-5 and Virginia Pleban ms getting ready for next week's Lake Elmo City Cmmcil meeting„ whancouncil members Nv�ill Consider the Adqpt: A. park prograrn she proposed to them lastsun-irner., She plans to wears. T-shirt that reads, `-NeI underestimate an. old la,dy, gardening." Adopt A Marls, similar to, the :state-sponsored Adopt A Highwa)y program,, allows laical volunteers to do minor maintenance in their favorite pa -lblic parks — weeding and planting flowers i:n Ohre spring and sum rimer, cleaning up debris after winter. Although the prograrn woFuld be new to Lake Elmo, it has been. operating in other metro area cities for same time. E,din a's Adopt-A-Park progran-i has been around since at least 1994, according to Janet Canton, a coordinator f6r the rity-'s Parks. and, Recreation Departmenc.'The program's popularity may be due to the recognition it provides — a park sign lists voiunteeTS by narne — or maybe just "giv[ing] back to the communit.),," she said... Volunteers groom 30 of the city's 36 parks. Adopt A Park also has been a hit for four years in. Hopkins, where solid wazte,coordinarox Parn. Hove said. the program is popular because it's easy to participate. The city requires volunteers to check on their parks once a. month and report any vandalism. or concerns to the Public 'Norks D apartment,, In both Edina and Hopkins, the city supplies plastic bags, broorm.sand shovels, and gives them access to park zhehers. Golden Valley, Hastings and Richfield also have Adopt A Imark programs. Lake Elmo, City Administrator Kristina. Handtzaid three people already had applied, to adopt a park,, including George Johnson of the Friends of Sunfish Lake Park, johnson brought his application to City Hall last month, just before the Parks Commission, voted to recomn-jend the prograrn. Johnson„ who has lived. in Lake El:m.o his entire life, said he's concerned. about invasive buckthorn taldng over one of his favorite parks. "It just groxs faster than. any other plant,:" he said. "'Then itt, takes over native species® Hove said she had admired a similar program in her hometown of Ames, Iowa, where volunteers took charge of flower beds and gardens.. Hopkins volunteers have adopted all but two of the city's 15 parks and a trail, she said. "We have a small city, ergo!, xra have a sn-jall [public -Workz I deparm-iFnt,"' Hove said "So it's nice, to have an ey.t�ra set of eyea."' The prograrn. has seen highs and lows in Mahtornedi, a cit.), of B,,2&0, where city staffer Luann'Tembreull said only three of22 park.- have bleen adopted this year. Records shave past spikes — for example, 12 parks were adopted in 2012 —but, that number fell to eight the next year. Ternbreull,who accepts applications from Nrolunteer:s, said she publishes a notice in the Mahtorn.edi newsletter every spring an Adopt A Park and encourages previous adopters toreEurn. "It's pretty sad„ "' she said.. "We have all these parks and not that much interest.," In some parts ofMahtornedi, neighbors take charge of local parks even if the.), haven't officially adopted them., said Public: Works Director Rob Goebel. He said that the volunteers make a difference and that his team of seven full-time employees can. use the help. For one thing, volunteers often report vandalism that city workers don't have time to notice. And then there 's gaybage; Goebel said that. vrolunteers collect it while his crew often doesn't have the time. johnson said he hopes that the Adopt A Park prograrn can bring Lake Elmo residents together. He said he. has participated in a. Roseville park cleanup, which. he said drew 30 people on a Saturday morning. -That's what I xvanc," Johnson said.. "It's just a. great way to get to know people." Emily Allen is a University of'Minnezotastudenc on assignment for the Star Tribune. #4C CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park & Rec Coordinator Date: May 4, 2018 Re: Park Tour Agenda's Attached are the upcoming park tour agenda's for the Park Commissioners review. CITY OF SHOREWOOD 2018 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The first tour is scheduled for: June 12, 2018 Meet at Freeman Park Eddy Station at 6:00 p.m. Tours Start at 6:15 p.m. Tour Freeman Park Cathcart Park Gideon Glen Badger Park Majority of the City Council May be Present for the Park Tours. No Action Will be Taken. CITY OF SHOREWOOD 2018 PARK TOURS The Shorewood Park Commission has set aside two days for touring the parks. The second tour is scheduled for: July 10, 2018 Meet at Manor Park at 6:00 p.m. Tours start at 6:15 Manor Park South Shore Community Park (Skate Park) Silverwood Park Christmas Lake Access Majority of the City Council May be Present. No Action Will be Taken. #SA CITY OF SHOREWOOD 1; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 UM2 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park Coordinator Meeting Date: May 8, 2018 Re: Color Options for the Sails for Badger Planning Director, Marie Darling will have color options available for the sails that would be on the Badger Park playground equipment at the park commission meeting.