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102318 Park Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 23, 2018 7:00 PM AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold (Jan)____ Vassar____ Rock (Nov)____ Barr (Sept)____ Ashmore (Oct)____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes from September 11, 2018 – (Att.-#2A) 3 . MATTERS FROM THE FLOOR 4. NEW BUSINESS A. Freeman Park Playground B. Soccer Nets for Manor Park C. Select the Color for the Badger Park Playground PIP Rubber Surface 5. OLD BUSINESS A. CIP Follow-Up Discussion 6. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 7. ADJOURN Liaison for City Council Meeting on October 22 is Commissioner Asmore 6A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, SEPTEMBER 11, 2018 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Rock, Barr, and AshmoreCity Council Liaison Siakel; Planning Director Darling Absent: Commissioner Vassar B. Review Agenda Rock moved to approve the agenda as written. Barr seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Tour Notes from July 10, 2018 B. Park Commission Meeting Minutes of July 10, 2018 Barr moved to approve the minutes of the July 10, 2018 Park Tour and Park Commission meeting as written. Ashmore seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR Tom Beauchamp, stated that he was here representing a community of neighbors around Manor Park. He stated that they had planned to have a large contingent present tonight but it was determined that their efforts may be better if they come to the Council meeting in October when the Comprehensive Plan is discussed. He stated that he would like to make a few comments tonight. He stated that their community made an effort about six or seven years ago and they failed in getting their voices heard by the City. He stated that they are disappointed to hear that $1.4 million will be spent over the next three years and only $5,000 of that is going to Manor Park. He stated that the community is steadfast in their resolve to be heard this time around and will continue to attend meetings until they feel their voices are heard in particular about the pond. He thanked the members of the Park Commission for taking time to meet with the community during their recent Park Tour. Chair Mangold thanked Mr. Beauchamp for coming to the meeting and stated that it is very important to get their feedback. He stated that staff is working to get their community as much information as possible. He stated that the Park Commission is fully aware of the issue and are waiting to see what options staff can present to them. Planning Director Darling noted that there is an agenda item later in the meeting that gives up update on Manor Park, but suggested that the discussion be moved earlier. She stated that there has been some discussion that the algae present on the pond in Manor Park is not normal algae but may be some sort of toxic algae. She stated that she has spoken with the watershed district on ways to test for toxic algae and PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 11, 2018 4 PAGE 2 OF found the testing is fairly simple and inexpensive. She explained that that she had taken three water samples from various locations around the pond. She showed the Commission pictures of her water samples and the results. She noted that her results from both the sampling and stick tests, showed that it is not toxic. She stated that the City can continue to test this throughout the summer season to make sure there aren’t any problems that develop. She reminded the Commission that this is a “working” pond but it does need to be dredged. She stated that dredging will not change the presence of algae but it would increase the functionality of the pond. Chair Mangold stated that it appears that the City needs to look at more immediate treatment options as well as long term treatment plans. Planning Director Darling noted that she had just heard of a grant that may be available to help with the costs of treating this pond. Chair Mangold stated that he feels that as the City searches for a long-term solution he would like to be able to at least put a “Band-aid” on the smell for the short-term solution. Commissioner Barr asked if maintaining bodies of water falls under the Park Commission jurisdiction. Chair Mangold stated that this pond is a gray area because it is a run off pond for the street system but it is located within our park. 4. NEW BUSINESS A. CIP Planning Director Darling explained that she has a landscape engineer working on the grading plans for Badger Park. She stated that she will go ahead and do her update that was planned for later in the agenda at this point. She stated that unfortunately the playground would not be able to be installed yet this year because there is grading and concrete work that needs to be completed. She noted that the landscape architect has reported to her that all the project that have gone out for bid are coming back substantially higher than planned because of the competition with the private developments. The landscape architect made the suggestion that the City bid the project in January or February to get the best bid prices for next spring. She stated that there is good news as well for Badger Park, because the both the landscape architect and the playground manufacturer have stated that because the city wants to put concrete curbing around the entire playground area, there does not need to be a layer of concrete under the poured-in-place rubber. That alone would save about $33,000. She stated that she moved the money for Badger Park into 2019. Chair Mangold asked if the playground, shelter and trail would be done as one project or separated out. Planning Director Darling noted that there will be a general contractor to oversee the entire project but things like the installation of the playground will be handled by the manufacturer while the construction of the restroom would be handled by a building contractor. Commissioner Barr asked if the existing structure could at least be taken out this year. Chair Mangold stated that Commissioner Vassar had sent him an e-mail expressing her concern about the existing equipment. He stated that it is pretty ragged and has rusty pieces. He asked if taking this out was something that the Public Works Department could take of or if a separate contractor was needed. PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 11, 2018 4 PAGE 3 OF Planning Director Darling stated that she will speak to Public Works Director Brown and see if his staff can take out the existing equipment sometime this fall. If we need a contractor to remove the playground, it would have to be removed next spring. Chair Mangold asked about the timeline for bidding on the tennis court at Badger Park. Planning Director Darling stated that she plans to work with the same landscape architect to get it laid out. She explained that even though it is going in the same location as the existing courts, the existing fence posts have all popped up which is a sign of a water problem. Chair Mangold stated that DermCo Lavine has worked with the City in the past for the tennis courts and has come in competitive in pricing and their timelines have always worked well for the City. Planning Director Darling stated that she will also check with them about the project. The Commission discussed the other items in the 2019 CIP plan. Planning Director Darling cautioned that if the Commission was looking at a complete overhaul and new equipment at Freeman Park, she did not think that would be possible for 2019. She stated that if the Commission was looking at swapping out the pieces that are the most faded, she believes that is doable. The Commission discussed the benefits to giving the equipment a facelift versus replacing it. Chair Mangold stated that he believes that the Commission should not make a change to the CIP at this point, but does think it warrants deeper discussion in October or November. He stated that the other item is for the Southshore Park master plan. He suggested holding off on this item because there isn’t really a consensus of where the Commission wants to go with the Park and has so many other decisions to make with Badger and Freeman. The Commission agreed that Southshore Park can be pushed into the future. Chair Mangold confirmed that the Commission would like to push the Southshore Park master plan to 2020 and the reconstruction to 2021. He questioned how and where the Commission can put a placeholder in for the pond at Manor Park. Planning Director Darling stated that she would like to check into that. She noted that although this is a skating pond, a large portion of it is a stormwater pond and she has been assuming maintenance would be from the stormwater fund. The Commission reviewed the planned CIP items for 2020 and 2021 and made suggested revisions. Chair Mangold noted that the cost for the retaining wall at Silverwood Park will be split 30/70 between Parks and Water Fund. Mangold moved to recommend making the following updates to the CIP: 2019: Move Southshore Park master plan into 2020 and reconstruction to 2021; 2021: Move Cathcart Park tennis court resurfacing out to 2022 and update the cost to $15,000, 2021: Remove Badger Park tennis court resurfacing, update the Silverwood Park resurfacing of the half court to $3,000; PARK COMMISSION MINUTES TUESDAY, SEPTEMBER 11, 2018 4 PAGE 4 OF 2024: Move Cathcart resurfacing to 2025 and increase it to $18,000, increasing Badger Court to $30,000, and update Silverwood Park resurfacing to $4,000. Rock seconded the motion. Motion carried 4-0. 5. OLD BUSINESS A. Park Commission Liaison to City Council Meetings Planning Director Darling stated that liaisons were needed to present to the Council at the City Council meetings. September – Commissioner Barr October – Commissioner Ashmore November – Commissioner Rock January - Commissioner Mangold 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council Council Liaison Siakel noted that there was a Council meeting last night and representative from the Manor Park neighborhood addressed the Council with concerns about the pond. She stated that the meeting was heavily focused on planning and engineering. She stated that the preliminary budget was also approved. Planning Director Darling noted that there was also a work session where a full draft of the Comprehensive Plan was presented and discussed. She noted that it included all the proposed changes that the Park Commission had submitted. She stated that she expects the public hearing will be held in late October or early November at a Planning Commission meeting. B. Staff Planning Director Darling noted that there is a conflict with the October 9, 2018 meeting because the Council meeting is scheduled for October 8, 2018, but that is a federal holiday which will bump their meeting to the next day. She stated that the Park Commission can meet earlier that same night and have a short, hour long meeting, or it can be rescheduled for another day. Chair Mangold stated that he thinks there will be too much to discuss with Badger Park and Freeman Park to only meet for an hour. Planning Director Darling will check the City calendar and find another date that may work for the October Park Commission meeting. 7. ADJOURN Barr moved to adjourn the Park Commission Meeting of September 11, 2018 at 8:04 p.m. Ashmore seconded the motion. Motion carried 4-0. 4A CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Marie Darling, Planning Director Meeting Date: October 23, 2018 Re: Freeman Park South Playground Attachments: Photos of Freeman Park South Equipment Aerial with dimensions Background: The September CIP discussion included a discussion of whether to completely renovate the playground or replace the pieces of equipment that are most in need. The Commission asked for more information on the playground prior to making a decision. The playground was originally installed in 1990, see photo to the right and includes the following equipment:  A swingset  A climbing/slide structure  A merry-go-round  A short zipline. It has a pea-sized gravel base with timber borders. The playground is not a perfect rectangle. The dimensions of the area are shown on the attached site aerial. Options: Redevelop the entire playground Replace the climbing/slide structure Replace other specific pieces 4B CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park Coordinator Reviewed By: Marie Darling – Planning Director Meeting Date: October 23, 2018 Re: Soccer Nets for Manor Park Staff has had an inquiry from Charlie Kramer, a resident in the Manor Park neighborhood, asking if it would be possible to have soccer nets at Manor Park all year long. He stated that when Tonka United Soccer had their nets at Manor Park during the summer months his kids, along with the neighborhood kids were at the park playing soccer all the time. The question that Mr. Kramer has is would the Park Commission allow for the nets to be at the park all year for the neighborhood to use and would the Park Commission consider purchasing soccer nets for the park. The city has not purchased nets in the past as the sports organizations have always provided the nets during their playing season. Tonka United Soccer and Minnetonka Lacrosse use Manor Park during the playing season and provide the nets for their season. Mr. Kramer has recently purchased one net and has it at Manor Park for the kids to use. Attached is the net that Mr. Kramer purchased, he mentioned that he was able to get the price down a little. The link to view the net is: http://www.kwikgoal.com/product/2B3006/Deluxe-European-Club- Soccer-Goal After discussion, the Park Commission will need to determine if they would like to purchase the nets and have them at Manor Park all year long for the kids to use. 4C CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park Coordinator Reviewed By: Marie Darling – Planning Director Meeting Date: October 23, 2018 Re: Select the Color for the Badger Park Playground PIP Rubber Surface Attachments: Color Selections At the July 9, 2018 City Council meeting, the council approved the poured in place rubber surface for the Badger Park playground area. The Park Commission will need to select the color that they would like for the playground surface at Badger Park. The colors that the Park Commission can select from are: Blue, Green, Terra Cotta, Tan or Charcoal. Once the Park Commission has determined the color for the playground surface, staff will order. The surface will be installed in the spring, with the playground equipment. Attached you will find the surface color samples. 5A CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park Coordinator Reviewed By: Marie Darling – Planning Director Meeting Date: October 23, 2018 Re: CIP Follow-Up Discussion Attachments: CIP At the September 11, 2018 Park Commission meeting, the Park Commission reviewed the Capital Improvement Program (CIP) for the parks. After discussion of the CIP the Park Commission asked for the following updates to the CIP: 2019: Move Southshore Park master plan into 2020 and reconstruction to 2021; 2021: Move Cathcart Park tennis court resurfacing out to 2022 and update the cost to $15,000; 2021: Remove Badger Park tennis court resurfacing, update the Silverwood Park resurfacing of the half court to $3,000; 2024: Move Cathcart resurfacing to 2025 and increase it to $18,000, increasing Badger Court to $30,000, and update Silverwood Park resurfacing to $4,000. These changes have been incorporated into the attached CIP.