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112718 Park PacketCITYOFSHOREWOOD 5755COUNTRY CLUBRD PARKCOMMISSIONMEETING SHOREWOOD CITYHALL TUESDAY, NOVEMBER27, 2018 7:00PM AGENDA 1. CONVENEPARKCOMMISSIONMEETING A. RollCall Mangold (Jan)____ Vassar____ Rock (Nov)____ Barr ()____ Ashmore ()____ B. ReviewAgenda 2. APPROVAL OFMINUTES A. ParkCommissionMeetingMinutesfromOctober23, 2018 – (Att.-#2A) 3 MATTERSFROMTHEFLOOR 4. NEWBUSINESS A. AlcoholandFoodTrucksintheParkforSpecialEvents – (Att.-#4A) 5. OLDBUSINESS A. FreemanParkPlayground – (Att.-#5A) B. SelecttheColorforBadgerParkPlaygroundPIPRubberSurface – (Att.-#5B) C. BadgerParkSitePlanandShelterDesign – (Att.-#5C) D. SoccerNetsforManorPark – (Att.-#5D) 6. STAFFANDLIAISON REPORTS/UPDATES Staffreportsandupdatesarenotmeantfordiscussion. Discussion itemswillbelisted aspartofneworoldbusiness.) A. CityCouncil B. Staff a. UpdateonRemovalofBadgerParkPlaygroundEquipment b. CIP c. LiaisonsforCityCouncilMeetings – (Att.-#6Bc) d. ParkCommissionTermsExpiring 7. ADJOURN LiaisonforCityCouncil MeetingonDecember isCommissioner 2A CITYOFSHOREWOOD 5755COUNTRYCLUBRD PARKCOMMISSION MEETING SHOREWOOD CITYHALL TUESDAY, OCTOBER 23, 2018 7:00P.M. MINUTES 1. CONVENE PARKCOMMISSION MEETING ChairMangoldconvenedthemeetingat7:04p.m. A. RollCall Present: ChairMangold, CommissionersVassar, Rock, Barr, andAshmore PlanningDirectorDarling Absent: CouncilLiaisonSiakel B. ReviewAgenda Barrmovedtoapprovetheagendaaswritten. Rocksecondedthemotion. Motioncarried5-0. 2. APPROVAL OFMINUTES A. ParkCommission MeetingMinutesofSeptember11, 2018 Ashmore movedtoapprovetheminutesoftheSeptember11, 2018meetingaswritten. Barrseconded themotion. Motioncarried5-0. 3. MATTERSFROMTHEFLOOR Therewerenone. 4. NEWBUSINESS A. FreemanParkPlayground PlanningDirector DarlingstatedthattheCityhasafewoptionswithregardtotheplayground. Shestated thattheCitycouldsaveupforafullplaygroundorchoosemorelimitedoptions. Sheexplainedthatone limitedoptionwouldbetoreplacethepiecesthatarefadedandaged. Shestatedthatshehadspokenwith theplaygroundmanufacturerandwastoldthelimitedreplacementoptions wouldcostabouthalfofwhat itwouldcosttoreplacetheentirestructure. Shestatedthatsheisalsotryingtodetermine ifanyofthe BadgerParkpiecesthatareremovedmaybeabletobeutilizedandreusedatFreemanPark. ChairMangold askedwhatitwouldlooklikeifsome ofthepieceswerereplaced. Hequestioned whether thatwouldmeanallplasticcomponentsarereplaced. PlanningDirectorDarlingstatedthatwouldbeachoicetheParkCommissioncouldmake. Shestated thatalloftheredpieceshavefadedtowhiteonthetopandpinkonthebottomandlooktheworst. She statedthatthepurpleonesarealsofaded, butnotasbadasthered. Shestatedthatthesupportpostsare fineandcanjustbepainted. PARKCOMMISSION MINUTES TUESDAY, OCTOBER23, 2018 5PAGE2OF ChairMangoldstatedthathefeelsthequestionbeforetheCommissionistwo-fold, wheredoesthispark fallintheprioritylistoftheotherparks, andwhatisthetimelinetodoworkatthispark. Hestatedthat hefeelsthatiftheCommission decidestoreplaceplastic, hefeelsitshouldallbereplacedandnotjust portionsofit. CommissionerRockaskediftherewereanypossiblegrantmonies availabletohelppayforthese improvements. PlanningDirectorDarlingstatedthatshewilllookaroundandseeifshecanfindany, butnotedthatthey aretypicallyforfullreconstructionprojectsornewparkconstruction. TheCommissiondiscussedwhethertheCitywantsFreemanParktobeadestinationparkratherthanone onlyusedwhenthereisabaseballgamehappening. TheyalsodiscussedthatCathcart, Badgerand FreemanParksareallthesametypeofequipment andperhapsshouldbechangedupalittletogivealittle variety. Theyconcludedthatideally, theywouldlikeawidevarietyofequipment, improvedlandscaping andreplacethesurfacematerial. ChairMangoldnotedthathewantstomakesuretheCommission ismakingthebestdecisionforFreeman Park. Hestatedthatheunderstandsthebudgetconcerns butdoesn’twanttomakeachoiceandregretit downtheroadjustbecauseofchasingthedollar. PlanningDirectorDarlingstatedthatwoodchipsareamuchcheaperoptionandtimberscouldbeusedas adelineatoragainwhichwouldalsobeamoreinexpensiveoption, buttheycouldalsobemade of concretecurborplastic. Shestated thatoneotherideaistousevolunteerlabor ratherthanpaying tohave theequipmentinstalled. ChairMangoldstatedthathewouldliketoseetheCitybeconsistentintheedgingmaterialusedatthe parks. Hestatedthathethinksthestructureisreallydatedanddoesn’tthinktheCityshouldfreshenup everythingelseandleavetheoutdatedstructureinplace. Commissioner Ashmoresuggestedtakingalookatthesizeoftheplayground andconsiderdoing somethingonamoremodestscale. ChairMangoldstatedthathefeelsthewholespaceshouldbeupdated. Hestatedthathelikestheideaof scalingitdown, butisn’tsurethatwouldworkwiththebudget. CommissionerBarraskedaboutthecostiftheplaygroundequipmentwasdown-sizedandtheareamade smaller. CommissionerAshmorestatedthatheronlyconcerniswhetherasmallerstructurewouldmeettheneeds ofthepeoplethatrentouttheshelter. ChairMangoldaskedwhethertheCommissionthoughtthestructureatFreemanParkshouldbealarger structurethanCathcartPark. Hereiteratedthatheishesitanttojustpatchupwhatiscurrentlytherebuthe alsofeelsthisdoesn’tneedtobeasbigofanarea. Commissioner Barrstatedthatiftheequipmentisreplacedwithsomething newandfreshthataren’t availableintheotherparks, shethinksthiswillbeanaddedbenefittopeoplerentingoutthepicnic shelter. PARKCOMMISSION MINUTES TUESDAY, OCTOBER23, 2018 5PAGE3OF Commissioner Rocksuggestedmovingforwardbyassuming themerry-go-roundandtheswingset will stayandlookintocostsofreplacingtheplasticportions. Commissioner Vassarstatedthatitisafunctioningparkasitis, butdoesnotlikethesurfacematerial. CommissionerBarrstatedthatwouldliketoknowamorespecificcosttoretrofitalltheplasticpiecesand whatitwouldcostifthewholeareawasdown-sizedandanewplayground togointothatspace. She statedthatshethinksitwillultimatelycomedowntomoneyandwouldliketoknowwhichofthese optionswillbemoredoablefortheCity. Commissioner VassarstatedthattheCommissionalsoneedstomakesurethatitisnotunderconstruction forawholeseasonbecausepeoplearerentingoutthepicnicshelter. PlanningDirectorDarlingstatedthatshecandosomeresearchandcomeupwithmorespecificdollar figures, butwouldliketoknowwhattypeofplayground theCommission isinterestedinbecausethereis alargevarietyavailable. ChairMangoldaskedPlanningDirectorDarlingtocomebackwithasolidpricefortherehabilitation, surfacematerial, anddelineationmaterials. HestatedthentheCommissioncanlookatthecatalogue at thenextmeetingratherthanhavinghertrytopickoneoutbyherself. PlanningDirectorDarlingstatedthatshewillhaveaquotebythenextParkCommissionMeeting. ChairMangoldsuggestedthattheParkCommissionersalltaketimetogotakealookatthisstructure and settingpriortothenextmeetingandbepreparedtolookthroughthecatalogueatequipmentoptions. B. SoccerNetsforManor Park PlanningDirector Darlingstatedthattherehasbeenarequestfromanadjacentpropertyownertoadd soccernetsontheplayfieldsokidscanplaypick-upgames outsideofthesoccerseason. Shestatedthat theassociationsdobuytheirownnetsandputthemoutthereduringtheseason. Shestatedthatshehad askedPublicWorksDirectorBrownandtheCitydidusedtohavenetsoutthere, buttheydisappeared frequentlyandweremovedaroundbynearbypropertyownerswhodidn’twantthegoalspointed attheir homes. TheCommissiondiscussedtheprosandconsofputtingthenetsinduringnon-seasontimes. ChairMangoldstatedthatthisisaveryinvolvedneighborhood andsuggestedgettingsomefeedback fromthemonwhethertheyagreeonitornot. HestatedthatPublicWorksDirectorBrownwillalsoneed tobeinvolved inthediscussionbecausetheremaybestorageorupkeepissuesthathewillhandle. CommissionerAshmoreaskedformoredetailedinformationonthecostofareplacement netandhow oftentheyneedtobereplaced. C. SelecttheColorfortheBadgerParkPlaygroundPIPRubberSurface PlanningDirector Darlingexplainedthatsheisrecommending theCommissionchoose fromthestandard colorsavailablebecausethereisanupgradechargeforothercolors. SheremindedtheCommissionthat theyhadchosentheAtlanticcolorschemefortheequipmentwhichisblue, green, andgray. PARKCOMMISSION MINUTES TUESDAY, OCTOBER23, 2018 5PAGE4OF TheCommissiondiscussedthedifferentcolorsandaskedforPlanningDirectorDarlingtobringback examplesoftheblue, greenandcharcoalcolorstheyareinterestedin, sotheycanenvisionit. 5. OLDBUSINESS A. CIPFollow-UpDiscussion PlanningDirector Darlingstatedthatshehadincorporatedallthesuggested changesfromthelast meeting. ChairMangoldaskedaboutthetenniscourtsinBadgerPark. PlanningDirectorDarlingstatedthatthegrantprocessisveryindepthsoitwilltakesometime. She notedthatshehadnotgottenanyquotesyet. ChairMangoldstatedthathefeelstherewillbetwodifferentcontractors doingtheworkandshouldn’t getineachother’sway. HewouldliketogettheprocessstartedandgetallofBadgercompleted. He statedthatheknowsthattheneighborhoodhasexpressed somefrustrationwithwhatisgoingonatthe parkanddoesn’twanttopushthingsouttoofarandcausefurther angstfortheneighborhood. Heasked iftheCitywasjustgoingtoignorethepondatManorParkfromaCIPstandpoint. PlanningDirector DarlingnotedthattheCityisnotignoringthepond, andthatstaffisexploringatwo- tieredapproach, treatingthealgaeforshort-termbenefitanddredgingthepondforlong-termbenefit. MangoldmovedtosendtheParkCommissionCIPaspresented, toCouncil. Ashmoresecondedthe motion. Motioncarried5-0. 6. STAFFANDLIAISONREPORTS / UPDATES A. CityCouncil - None B. Staff PlanningDirectorDarlingstatedthatgoatshavebeendeliveredtoFreemanParktodobuckthorn eradicationwhichhasbeengoingwell. ShestatedthattheCouncilhadacceptedthequoteandauthorized paymentforthePIPrubbersurfaceatBadgerPark. ChairMangoldnotedthattheCouncilhadrecentlyheldaworksessionatManorParktomeetwiththe neighborhood. Hestatedthattherewasquitealargeturnoutwithover20peopleinattendance. Hestated thatthepondhasbeengettingprogressively worseoverthelastfewyears. HestatedthatCouncil listened andstatedthattheywereopentolookingforalong-termsolution. Hestatedthattherewasdefinitelya unitedfrontfromtheneighborhood thatsomethingneededtobedonebecauseithadbeentalkedaboutten yearsagoandinthatspanoftimehasgreatlydeteriorated. Hethinksthatstaffhasbeendirectedtopursue bothtreatment optionsanddredgingoptions. PlanningDirectorDarlingstatedthatwascorrectandbelievesthenextstepistobeginhiringconsultants todotheengineering tofigureouthowmuchitwillcosttodredgethepondandtakethematerialthatis pulledoutofthepondtoahazardouswastefacility. PARKCOMMISSION MINUTES TUESDAY, OCTOBER23, 2018 5PAGE5OF ChairMangoldstatedthattheCommissionhadaskedabouttheremovaloftheequipment atBadgerPark andwhetherPublicWorkswouldbeabletodotheworkandtheyhaven’theardanansweryet. PlanningDirectorDarling statedthatshehadnotheardbackfromthemeitherandwillaskthemagain. 7. ADJOURN BarrmovedtoadjourntheParkCommission MeetingofOctober23, 2018at8:15p.m. Rock secondedthemotion. Motioncarried5-0. Respectfullysubmitted, MarieDarling CityPlanner 4A CITY OF SHOREWOOD 5755Country ClubRoad Shorewood, Minnesota 55331 952-960-7900 Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: ParkCommission From: Twila Grout – Park & RecCoordinator/Admin. Asst. ReviewedBy: MarieDarling – Planning Director Date: November 14, 2018 Re: Serving AlcoholintheParks Attachment: Surrounding City’sOrdinanceLanguage Concerning AlcoholintheParks Fiveyears agothePark Commission lookedatserving beer andwine intheparks. Atthattimethemotion failed3-4toapprovebeerandwineatCitysanctioned events. ThispastMusicintheParkevent, citystaff wereaskedagain whythecitydoesnotservebeer/wineorhavefoodtrucks orofferfoodbeyond concessions atMusicinthePark. Othereventshavealsocalledserviceofalcohol/foodtrucks intoquestion: BluesandBBQ (withFamous Daves) atFreemanPark Country Hoe-Down atBadger (theAmericanLegionsoldfoodandsuggested abeertent) Rotaryevents. Thecurrent cityordinancedoesnotallowalcoholorfoodtrucks intheparks. Aspreviously discussed thefollowingiswhattheCityAttorneyadvised atthattimeifliquorweretobe sold/consumed incityparksforspecialevents: TheCityCodewouldhavetobeamended toallowtemporarylicenses andtoallowliquorandfood trucks inCityparks. Anyvendorsellingliquorintheparkwouldhavetoprovideitsowndramshopinsurance. TheCity’scurrent insurance wouldbeadequate tocoveranyliabilityassociatedwithsaleofliquor. Staffhasattached acopyofresponses fromthecities regarding theirpolicyonalcoholintheparks. The followingcities nowallowalcoholatcitysanctioned events: CityofExcelsior, CityofMinnetonka, Cityof Mound, CityofVictoria. Staffisrequesting theParkCommissions either affirmthecurrent rulesordirectstaff tomakeanychanges toallowalcoholand/orfoodtrucks intheparksforevents. Anychanges to theordinancelanguagewould bediscussed indraft formpriortoforwarding proposalstotheCityCouncil. Surrounding City’sOrdinance Language Concerning Alcoholinthe Parks CityofExcelsior: (Allows byPermit) Sec. 24-17. - Drinkinginparks. Nopersonshallpossessorconsumeintoxicatingliquoror3.2percentmalt beveragesinTheCommons orparksofthecity; provided, however, that thepossessionorconsumption ofsuchbeveragesshallbepermittedwhen dispensedbyanorganizationorassociation ofpersonswhohavefirst obtainedawrittenpermittherefor, authorizedbythecitymanager, upon suchtermsandconditions asthecitycouncilmayimpose. Code1982, § 230:83) City ofMinnetonka: (Allows byPermit) 1135.030. Permits. 1. Applicationsforpermitsforalcoholicbeverages, largegroupevents, and soundamplificationmustbesubmittedtothecityinaccordancewith procedures andfeesprescribed bythedirector. Thedirectormaydenya permitapplicationwhentheproposedactivitymayadverselyaffectthe publichealth, safety, orwelfare, ortheconditionoftheparkfacility. The directormayaddconditionstoanypermittomitigatepotentialadverse effectsortoensurethequietandorderlyuseandenjoymentofthepark facility. Anypersonaggrieved byactionofthedirectormayappealtothe citycouncilbysubmitting arequestinwritingtothedirectorwithin10days afternoticeoftheaction. 2. Permitsforalcoholicbeveragesaresubjecttothefollowing requirements. a. Permitswillbeonlyforbeerandwineinnon-glasscontainers. b. Permitswillbeissuedonlyforuseatapicnicshelterforwhicha reservation hasbeenmade. c. Permitted alcoholicbeveragesmaybepossessedandconsumed only inpicnicshelterareas. Alcoholicbeverages arenotpermitted onanyathletic field, tenniscourt, skatingrink, oradjacentareasandnotinanyparkinglot. d. Thepersonresponsible forthegatheringmustremainwithinthearea forwhichthepermitwasissuedatalltimesthatalcoholicbeveragesare beingserved, musthavethepermitinpossession, andmustdisplayitupon therequestofauthorizedcitypersonnel. e. Alcoholic beveragesarenotpermittedbefore10:00a.m. orafter9:00 p.m. 11/2018 AmendedbyOrd. 2017-04, effectiveJune3, 2017) CityofChanhassen: (Allows) Sec. 14-61. - Alcoholic beverages. Exceptformaltbeveragesandwine, nopersonshallconsumeorhavein hispossessionwhilewithinanycityparkanybottleorreceptaclewhich containsintoxicating liquorwhichhasbeenopened, orthesealbroken, or thecontents ofwhichhavebeenpartiallyconsumed. Ord. No. 57, § 5.02, 6-17-75; Ord. No. 57A, § 1, 9-20-76; Ord. No. 2H, § 7.19, 4-19-82; Ord. No. 134, § 1, 11-11-90; Ord. No. 360, § 5, 12-8-03; Ord. No. 391, § 1, 3-28-05) CityofMinnetrista: (Doesn’tAllow) 1200.07. Consumption inpublicplaces. Noperson shallconsumeintoxicating liquoror3.2percentmaltliquorina citypark, onanycitystreet, sidewalk, trail, orparkinglot, orinanypublic placeotherthanonthepremisesofanestablishmentlicensedunderthis ordinanceorwheretheconsumptionanddisplayofliquor islawfully permitted. CityofDeephaven: (Doesn’tAllow) Thedonotallowsalesorconsumption attheirparks. City ofGreenwood: (Doesn’tAllow) Theydonotallowsalesorconsumptionattheirparks. CityofVictoria: (Allows) TheyallowbeerandwinewithinCityParksatalltimes. Noalcohol, buttheyareworkingonchanging theordinancetoallowfor alcoholatoftheirenclosedshelterswithanapprovedrentalagreementand liquorlicense. CityofMound: (AllowsforFestival) OnlyfortheCitycollaborativefestival, SpiritoftheLakesdotheyhave alcohol inthepark. 11/2018 6Bc Liaison totheCityCouncil meetings ParkCommissionMeeting ReportatCityCouncil Liaison Meeting November27, 2018 December10, 2018 December 11, 2018and January14, 2019 Mangold January8, 2019 February12, 2019 February25, 2019