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040919 Park PacketCITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, APRIL 9, 2019 7:00 PM AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold Vassar(April) Rock(July) Barr(June) Hirner(May) C. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes from March 12, 2019 — (Att. - 92A) 3. MATTERS FROM THE FLOOR 4. NEW BUSINESS A. Select a Movie for Movie in the Park B. Update of Music in the Park 5. OLD BUSINESS A. Update on Tennis Courts at Badger Park 6. STAFF AND LIAISON REPORTS /UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 7. ADJOURN Liaison for City Council Meeting on April 22 is Commissioner Vassar CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, MARCH 12, 2019 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:05 p.m. A. Roll Call 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. Present: Chair Mangold, Commissioners Vassar, Rock, and Hirner; Planning Director Darling Absent: Commissioner Barr B. Introduction of New Park Commissioner Michael Hirner Commissioner Hirner gave a brief summary of his background and noted that he had lived in the community for eleven years. C. Review Agenda Commissioner Vassar stated that she would like to see some sports teams to see what their vision is for the Parks. Planning Director Darling suggested adding this discussion Business. pen house meeting with the to the existing item B under New Chair Mangold would also like to add a brief discussion on where the Commission is on the tennis court expectations and suggested it be added under Old Business as Item D. Rock moved to approve the an'enda as amended. Vassar seconded the motion. Motion 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of February 12, 2019 Vassar moved to approve the minutes of the February 12, 2018 meeting as written. Hirner seconded the motion. Motion carried 4 -0. 3. MATTERS FROM THE FLOOR There were none. PARK COMMISSION MINUTES TUESDAY, MARCH 12, 2019 PAGE 2 OF 7 4. NEW BUSINESS A. Elect Chair and Vice -Chair Vassar moved to nominate Justin Mangold to serve as Chair and Ed Rock to serve as Vice - Chair. Hirner seconded the motion. Motion carried 4 -0. B. Discuss 2019 Work Program /Schedule Planning Director Darling reviewed the 2019 Work Program outline and noted that she believes that Freeman Park and Badger Parks are almost wrapped up. She ' reviewed the proposed schedule for park and warming house tours. Chair Mangold stated that he likes that these items are kept on the work plan and thinks they should stay. Planning Director Darling asked when the Commission would like to see the work session meeting with the local athletic associations. Chair Mangold noted that he thinks the City needs to be able to do a better job of communicating with them, but there isn't a good system in place at this point. He asked if the idea is to speak with each sport individually or all the various sports atone time. Commissioner Vassar stated that she was originally thinking all together but it may make more sense to meet with them sport by sport. Planning Director Darling asked if the Commission wanted to try to invite the athletic associations to the park tours. The Commission discussed the difficulty of incorporating the meetings into the park tours because they are already busy. The Commission discussed the idea of meeting on "neutral" ground rather than asking them to come t© "the City Hall and the idea of having one joint meeting and fine tune and individualize the approach later. Chair Mangold asked if it would be possible to add the meeting with the athletic associations to the May agenda and find a way communicate with the athletic associations. He noted that the Freeman Park tour will take much more time because of its size and suggested that the Commission may want to add another night to the tour because he always feels rushed. The Commission discussed holding the athletic association meeting in May, splitting Freeman Park onto a stand -alone park tour in June, conducting the Manor Park and Silverwood Park tour in July, and the Badger Park /Gideon Glen /Cathcart tour to August. The Commission will discuss Capital Improvements in September but asked to have the five -year plan and inventory information available in the May packets so they have the information in time for the park tours. Commissioner Vassar suggested planning a celebration for spring of 2020 with a ribbon cutting ceremony for Badger Park when it is finally completed. PARK COMMISSION MINUTES TUESDAY, MARCH 12, 2019 PAGE 3 OF 7 C. Liaisons to City Council Meeting March — Chair Mangold April — Commissioner Vassar May — Commissioner Hirner June — Commissioner Barr July — Commissioner Rock August — Chair Mangold Planning Director Darling asked if anyone from the Commiss packets. Commissioner Hirner stated that he would like elect Commission would like paper packets and noted that th+ on the table in the back for residents. D. Discuss Ice Rinks/Warming H like only electronic ckets. The remainder of the (ways paper packets available Commissioner Vassar stated that she had not been able to visit a single warming house this year but noted that in driving by, it was obvious that there were staffing issues. She stated that she thinks the ice looks really good and that Public Works was doing a great job of getting the ice cleared even with the large amount of snow there has been. She liked the cocoa and cookies events and thinks it is a great way to get people to get out to the parks. Commissioner Hirner stated that he had not attended the cocoa and cookies event, but he had stopped out to each warming house and the feedback he got was that people wished there was better signage and communication about when the warming houses are actually open. Commissioner Vassar stated that she thinks the City may need to increase the pay scale to possibly get more interest ih the staffing. Chair Mangold stated that he thinks this should be dug into a bit more to find out what other cities are doing for this position and the salary range. Commissioner Vassar stated that the other issue is that the warming house attendants need to have background checks which takes a bit longer to complete and may be contributing to having trouble staffing because it means the job is advertised in September, but they don't start work until January. Commissioner Hirner stated that he was not aware that Manor Park even had an ice rink. He stated that he thinks that needs to be publicized better so people know it is a possibility. Planning Director Darling noted that was the intent of the cocoa and cookies events, but some of them had to be cancelled due to weather. Commissioner Rock suggested there be a way for people to sign up for electronic notification when the rink/warming house will be open. PARK COMMISSION MINUTES TUESDAY, MARCH 12, 2019 PAGE 4 OF 7 Planning Director Darling noted that she had included a letter the City had received regarding Freeman ice from a resident who lives next door. She stated that the resident was not aware that the City did not have enough staffing to keep all three open. Chair Mangold stated that the City will ultimately need to do more work to make it more functional at Freeman Park. He suggested that it be an agenda item at the next meeting. Mangold moved to recommend Council direct staff to look into pay scales compared to other cities and consider adjusting the pay scale for warming house attendants. Vassar seconded the motion. Motion carried 4 -0. The Commission expressed their appreciation for the speed and efficiency that Public Works has been able to get the ice cleared considering how much snow has fallen this year. Commissioner Hirner noted that at Manor Park the b had no place to sit down and watch their children skz 5. OLD BUSINESS A. Review Budget for Freeman Park (Including Planning Director Darling reviewed the availE approximately $213,000 not including monieE the soccer nets and court maintenance at' i larger projects that the Commission has disc courts; development of Southshore Park; re Freeman trails project; and Sluerwood and ( Chair Mangold asked what the projE Planning Director Darling stated tl replacing the pieces on the playgrc the track -ride and adding engineers that there are additional costs if th' merry-go-round, and a Wrinkle Wall cost is cleared so people and additional equipment) funds in Fund 402 and noted that the balance is )ady allocated to Badger Park playground rehab, kart and Silverwood Parks. She reviewed the .d and their projected costs: Badger Park tennis or' painting of hockey boards at Cathcart Park; cart playgrounds. playground structures. it the total cost is estimated at $57,422 which includes ,id structures, painting the uprights and railings, removing wood fiber as well as shipping and installation. She noted Commission would like to add a new swingset, paint the Commissioner Hirner noted that he had attended a presentation on parks and equipment. He noted that talked ,a lot about "inclusion" being more than just a ramp to get them in and out of the playground. He stated that they also talked about fitness equipment, including senior citizens and adults. The Commission discussed adding additional equipment and how to keep the budget lower, but still do it right, in order to have money for other projects in the City. The Commission discussed the importance of having a swingset at this park and the whether it should be updated to the new frame style and whether the Expression Swing could be installed on the existing frame or not. Chair Mangold stated that he would support a new swingset and the merry -go -round being taken out so the outline of the playground space can be a more typical rectangular shape. PARK COMMISSION MINUTES TUESDAY, MARCH 12, 2019 PAGE 5 OF 7 Planning Director Darling stated that the merry -go -round is in fairly good shape and believes that it was placed in this spot for safety purposes. The Commission discussed the types of swings on a new swingset structure and whether it is possible to do an Expression Swing next to a bucket swing along with four standard belt swings. Vassar moved to recommend approval of new PrimeTime swing frame, with one Zero G swing, one Expression swing and the remainder belt swings. Hirner seconded the motion. Motion carried 4 -0. The Commission discussed the merry -Go- Round. Planning Director Darling noted that she had spoken with the playground consultant about straightening out the boundary and was told that it should be possible. The Commission discussed the Wrinkle Wall Orb and its cost as well as other equipment options that cost less. Rock moved to include the arch swing from the staff report as an added item at Freeman Park, and if the cost comes in low enough, to find an additional small balance structure to get the total cost in the $10,000 range. Hirner seconded,the motion. Motion carried 4 -0. Vassar moved to recommend painting the playground structure. Rock seconded the B. Edge Control for Freeman Park Sou Chair Mangold stated that he is adamant that not stay the way it is. Planning Director Darling r including concrete; plastic, o The Commission discussE advantages /disadvantages,, Mangold moved to recom Park South Playground, in 4 -0. r o -round with the colors chosen for the Motion carried 3 -1 (Mangold). ge shape needs to be simplified and should in from the last meeting on edging options well as keeping the existing timbers. wanting to move away from the existing timbers and the nd approval of concrete curb as edge control for Freeman updated layout. Vassar seconded the motion. Motion carried C. Review Structures and Site Plan for Badger Park Planning Director Darling reviewed the shelter and noted that the City will have to do a custom design because of soil issues. She stated that it will be steel /concrete with wood wrap arounds. She reviewed the three design options that include stone facades, beam connections, as well as the amount of posts. She noted that the costs for the different options are very similar. Mangold moved to recommend Option 1 for the building post layout at Badger Park. Rock seconded the motion. Motion carried 4 -0. PARK COMMISSION MINUTES TUESDAY, MARCH 12, 2019 PAGE 6 OF 7 The Commission discussed the bathroom layout and the bottle filler and high /low drinking fountain. Planning Director Darling explained that the two - bathroom units will be unisex and will both have diaper changing stations. The Commission noted that they liked the bathroom design and planned layout. The Commission discussed the planned drinking fountain design and making sure the City has a consistent tone in the parks moving forward. Planning Director Darling stated that in talking with the watershed, the entire site will need to be treated because the City has gone over its threshold with the updates to the Park. She stated that there will be a sediment trench around the existing pond to help with water run -off. She stated that even if the City decides to update the tennis courts, the water treatment will be taken care of already. The Commission discussed additional landscaping elements along the lacrosse wall and the bathroom structure to soften it and bring it into scale; such as a few evergreen trees. Commissioner Vassar noted that the City will need to take a look how the things that were put in last fall will fare after all the snow and snow plowing. She noted that two of the trees near the Southshore Center are leaning at a not natural angle because of plowing. Planning Director Darling stated that she believes the City still has a landscape guarantee that those issues may fall under. She noted that she will'dscuss this and the underground electrical lines with the landscape architect. D. Tennis Court Expectations Chair Mangold stated that staff rescheduled the tennis court rehab project farther out are pulled Freeman Park South forward. He stated that he would like the Commission to discuss where this falls on a priority list. He stated that he thinks the tennis court should be done sooner rather than later. Commissioner Vassar stated that she agrees because it came as a shock to her that the tennis courts were not being done before the playground at Freeman. She stated that she thinks it should be the next thing on the list but is unsure how it can be paid for. Chair Mangold stated that he thinks the Council can worry about how the City pays for it, but wants to make it clear to the Council where the Park Commission sees it on the priority list and timeline. He stated that he wants to make it clear to the Council that the Commission does not want to see this pushed out another budget cycle like it was this past year. He stated that he is comfortable making this comment during an update to the Council. He stated that there could also be a joint meeting with the Council to discuss it further. He clarified that he did not feel anybody did anything wrong, but wants to make the Park Commission thoughts on the importance of upgrading the tennis courts clear to the Council. Commissioner Vassar stated that she would like to know the Council's feeling about completing Badger Park and what they think about upgrading the tennis courts. PARK COMMISSION MINUTES TUESDAY, MARCH 12, 2019 PAGE 7 OF 7 Chair Mangold stated that he thinks the Council has been completely behind the Park Commission on overall plans for Badger Park but has run into where things fall because of all the other issues that the Council has to consider. There was a Consensus of the Commission to pass along the information to the Council that the Badger Park tennis courts be moved to the front of the priority list for the City. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council There was no report. B. Staff Planning Director Darling reported on the City Council meetinc the Commission that the census will be starting soon and E information so the count is accurate. Commissioners asked a she stated that the survey should be starting soon if it hasn't 7. ADJOURN March 11, 20' uraged every t the trash coll ed already. She reminded to fill out the on survey and Hirner moved to adjourn the Park Commission Meeting of March 12, 2019 at 9:34 p.m. Vassar seconded the motion. Motion carried 4 -0: 4A &B CITY OF Qc SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us To: Park Commission From: Twila Grout — Park & Rec Director Reviewed by: Marie Darling - Planning Director Meeting Date: April 9, 2019 Re: Agenda Item 4A and 4B — Movie in the Park and Music in the Park Movie in the Park will be Friday, September 6t' at Freeman Park. Last year we had the concession stand open for the movie. I'm going to talk with Joey Nova's to see if they would also want to do pizza and will see if New Horizon Day Care would to a craft with the kids before the movie. The following movies are ones that have been shown at Movie in the Park: • Big Miracle • Aladdin • Frozen • Big Hero 6 • The Odd Life of Timothy Green • Tangled • Sing • Despicable Me 3 (this was the movie last year) Swank Movies has recommended from the Summer 2019 line up the following: Bumble Bee Christoper Robin Mama Mia Here We Go Again Hotel Transylvania 3 Ralph Breaks the Internet Incredibles 2 Mary Poppins Returns The Lego Movie - Second Part Goosebumps 2 Dumbo Small Foot You can to their website www.swank.com to view movies. The rate for rental of the screen is around $1300, the movie rental varies depending on what movie is picked (cost ranges from $200 -400). After review and discussion please advise staff the movie the Park Commission would like to be shown at Movie in the Park. Music in the Park will be Thursday, July 25Th at Freeman Park. The band will be Shalo Lee Band and they will play from either 6:30 -8:30 or 7 -9, the time has not been determined yet. The cost for the band is $1800. The band covers songs from contemporary country artists to that of classic southern rock legends. They are aware that alcohol will not be permitted this year as Badger Park will still be under construction. CITY OF SA SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 U21 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha]I @ci.shorewood.mn.us To: Park Commission From: Marie Darling, Planning Director Meeting Date: April 9, 2019 Re: Update on Badger Park Tennis Courts The estimates came back higher than I had anticipated for the sedimentation trench to be installed around the pond at Badger Park at between $40,000 and $50,000. This improvement would be proposed to meet the watershed district's new volume control/infiltration requirements. There is no way to proceed without the improvements. Consequently, I recommend continuing this item to the May meeting in order to provide you with an accurate balance in Fund 402 to better assess how quickly the City can proceed with all future projects.