091019 PK MTG
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, SEPTEMBER 10, 2019 7:00 PM
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Mangold____
Vassar____
Rock____
Hirner____
Gallivan____
B. Review Agenda
2.
APPROVAL OF MINUTES
A. Park Commission Meeting Minutes from August 13, 2019 – (Att.-#2A)
3
. MATTERS FROM THE FLOOR
4. NEW BUSINESS
A. Determine Status of Southshore Park – (Att.#4A)
B. Rink Plan and Attendant Pay Scale – (Att.-#4B)
C. Discussion on the CIP- (Att.#4C)
5. OLD BUSINESS
A. Review Park Tours – (Att.#5A)
B. Painting of the Cathcart Hockey Boards – (Att.-#5B)
6. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed as part of
new or old business.)
A. City Council
B. Staff
7. ADJOURN
Liaison for City Council Meeting on September 23 is Commissioner Hirner
2A
ND
CITY OF SHOREWOOD 26655 WEST 62 STREET
PARK COMMISSION MEETING CATHCART PARK
TUESDAY, AUGUST 13, 2019 6:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 6:03 p.m.
A. Roll Call
Present: Chair Mangold, Commissioners Hirner, Vassar, Rock and
;
GallivanCity Planning Director Darling; Public Works Director
Brown; Public Works Supervisor Baumann; Park and Rec
Coordinator Grout, Councilmember Johnson
B.Review Agenda
Rock moved to approve the agenda. Hirner seconded the motion. Motion carried 5-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of July 9, 2019
Hirner moved to approve the minutes of the July 9, 2019 meeting as written. Gallivan
seconded the motion. Motion carried 5-0.
3. MATTERS FROM THE FLOOR
There were none.
4. NEW BUSINESS
A. Determine Liaison for September, October and November City Council
Meetings
Liaisons to the following City Council Meetings:
rd
September 23 – Commissioner Hirner
th
October 14 – Commissioner Gallivan
th
November 25 – Commissioner Vassar
th
January 13 – Commissioner Rock
5. OLD BUSINESS
No old business to report.
6. STAFF AND LIAISON REPORTS / UPDATES
A. City Council
Councilmember Johnson gave a brief overview of the August 12, 2019 Council meeting. He
brought up to the Park Commissioners that maybe they would want to sell South Shore Park to
PARK COMMISSION MINUTES
TUESDAY, AUGUST 13, 2019
2
PAGE 2 OF
help fund park development projects in other parks. Staff would need to see if the park was
gifted to the city before anything could be done with the property. It was suggested that the
community gardens could be relocated to Manor Park in an underused location. Public Works
Director mentioned that maybe they could do an administrative subdivision and keep the
community gardens where they are now. The Park Commission asked that this be brought
back for discussion at the September park meeting.
B. Staff
Planning Director Darling gave an update on the construction at Badger Park.
7. CATHCART PARK
Public Works Director Brown updated the Park Commissioners that he requested to
meet with Chanhassen engineer regarding drainage on the western edge of Cathcart.
Players bench has sharp edge
Parking has not been a problem this year
Clover patch has been removed
th
Hockey boards will be painted. Painting party on Saturday, September 28.
GIDEON GLEN
Gravel trail tends to wash out
Prairie burn will be taking place soon
BADGER PARK
Playground will be installed in September
Number of trees cracked on back side of trail – corner of Lacrosse field
Grading along trail will be done
Install a sign showing how many laps it takes for a mile
Commissioner Hirner mentioned that Minnetonka Baseball Association (MBA) would like to
have lights at Freeman Fields. MBA would contribute funds. Public Works Director Brown
suggested that if lights are installed that enough capacity be installed so if in the future all three
fields could have lights. Commissioner Hirner also asked if more gravel could be put in the
parking lot at Freeman Park.
8. ADJOURN
Rock moved to adjourn the Park Commission Meeting and Park Tour of August 13, 2019
at 7:04 p.m. Vassar seconded the motion. Motion carried 5-0.
4A
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
______
To: Parks Commission
From: Marie Darling - Planning Director
Reviewed By: Greg Lerud, City Administrator
Meeting Date: September 10, 2019
Re: Future of South Shore Park
During the parks tour, Councilmember Johnson suggested the Commission look at the potential
for selling the park for private development. Sale of the property would benefit the community by
providing some funding for park improvements elsewhere and could also provide for some higher
density housing, for which the City has few options.
Because the land for the park was turned back from MnDOT, City Administrator Lerud contacted
the state to see if there were any sale or use restrictions on the property. The land manager
stated that the city can sell the property without restriction. Lerud said the City Attorney has
requested title work to see exactly what the city owns in this area. Staff will report back to the
Parks Commission and City Council the findings of that investigation. As of now, staff believes
that the Parks Commission can consider a sale of the property.
Staff recommends the Parks Commission discuss this issue and make a recommendation to the
City Council on the future of the park, which could include: (but is not limited to) 1) consider
selling the parcel; 2) not to sell; or 3) request more information of staff.
To aid your discussion of this topic, staff reminds the Commission that the CIP indicates the
property is scheduled for redevelopment planning next year, with construction taking place the
following year(s).
Additionally, the following were recreational facilities found lacking in the community by residents
during the Comprehensive Plan survey conducted in October of 2017. The facilities that could
likely be accommodated based on the size and shape of the property are highlighted. The cost of
the facilities has not been estimated.
More bike and walking trails Outdoor pickleball courts Curling club
Community recreation center Sports complex More community gardens
More attention to natural areas Public indoor swimming pool Boat slips, public boat launch
Playground Off-leash dog park More lake access for
Shorewood residents
Picnic areas
A workout facility Covered ice rink Artificial turf soccer fields
Cross-country ski trails Splash pad Skateboard park
Indoor walking/running facilities Mountain bike trail Sand volleyball courts
More hockey rinks Disc golf Outdoor rental equipment, like
bikes, showshoes, cross
country skis, etc.
Indoor playground Snowmobiling trails Paddle tennis
Beach access Horse shoe pits Archery Range
4B
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
__________________
To: Parks Commission
From: Marie Darling, Planning Director and Twila Grout, Park & Rec Director
Reviewed By: Larry Brown, Public Works Director and Greg Lerud, City Administrator
Meeting Date: September 10, 2019
Re:
Attendant Pay Scale and the Future of Three Ice Rinks
th
At the March 12 Park meeting, the Park Commissioners directed staff to look into pay scales
compared to other cities and consider adjusting the pay scale for warming house attendants.
Staff finds that the City’s pay rate is very consistent with other cities, see table below.
City Pay Incentives Other Info
Shorewood $10.00/hr. $1.00 per hour worked Pay increases by $.25 per hour per year
for returning employees
Tonka Bay $10.00/hr. No Pay increased to $10 in 2019
Minnetonka $10.50 No Some move to $11 after the first season
Chaska $9.86/hr No They have about 10-12 attendants and
they work outside rinks and the indoor rink
Chanhassen $10.50/hr No Pay goes up .50/hr/year of experience
Plymouth $10.44/hr Staff receives a stocking cap Attendants can move up a payroll step if
with the city logo as part of their they are returning staff. They hire
“uniform”. But no incentives approximately 12 staff per year
Deephaven $12.50/hr No incentives
Eden Prairie $10/hr No incentives Pay goes up to $12. They hire close to 60
staff and 3 leads for the season
Wayzata $11.10 to $12.95 No incentives
Shorewood’s bonus system adds a bonus of $1.00 for every hour worked during the season.
Infractions of any of the rules listed below during the season may lead to not receiving a bonus.
Bonus Rules:
On time for work each day;
Only positive comments received about your work from the general public;
Respect for public facilities;
Demonstration of ability to handle emergency or problematic situations professionally;
No complaints of warming house left in a mess, lights left on, or doors unlocked; and
Unexcused absent or any oral or written disciplinary action.
Staff Recommendations:
Based on the Commission’s previous direction, staff propose to add an additional lump sum
bonus of $20 per shift worked for Friday or Saturday evenings to try to attract more willing
employees. We also propose to target notice of rink attendant positions to the neighborhoods in
hopes of attracting adults and retirees to the positions as well as students. With these additions,
the City may have better luck at attracting rink attendants for these positions.
Future of Three Rinks
Due to the difficulty finding staff for the warming houses last year, staff had recommended not
opening a warming house for Freeman, but maintaining the rink to allow residents to skate on
their own. The rink was not widely used and staff has no exact numbers for the usage because
attendance is tallied by the rink attendants. However, adjacent homeowners and city staff
present for events, indicated that no one used the rink except for three instances, one winter
evening when two skaters were present; the “Cocoa and Cookies” event and for kick sleds during
Artic Fever.
The cost to open, maintain, and close the ice rinks in the 2018/19 winter is shown in the table
below.
Freeman Cathcart Manor
Open* $863 $1,008 $383
Maintain** $16,275 $31,777 $20,091
Close*** $989 $335 $130
Staffing**** $3,145 $3,145
Total $18,127 $36,265 $23,749 $78,141
Total days open: 45 days Cost per day for three rinks: $1,736
Cost for two rinks (Cathcart and Manor): $1,334
*Includes: installing the warming house at Cathcart, bringing in the barriers to Freeman and
cleaning and checking all the warming houses at Manor and Cathcart for supplies and damage.
**Includes: blowing, sweeping, shoveling, and flooding.
***Includes: removing the warming house from Cathcart and the barriers at Freeman, cleaning
and securing warming houses.
****Includes: warming house attendants’ pay only, but not other staff time for recruiting, training
and processing payroll or other related activities.
Rink usage over the last four winter seasons is as follows:
Manor Park 2018/19 2017/18 2016/17 2015/16
Days Open 43 38 35
Days with no skaters 16 15 15
No data
Number of skaters 31 169 168
Days with team practice 1 0 0
Days with families or groups 15 0 No data
2018/19 Cost per skater: $766
Cathcart Park 2018/19 2017/18 2016/17 2015/16
Days Open 45 40 37
Days with no skaters 2 6 6
No data
Number of skaters 190 302 402
Days with team practice 6 1 1
Days with families or groups 1 0 No data
2018/19 Cost per skater: $191
Freeman Park 2018/19 2017/18
Days Open (Rink Only) 45 36
Days with no skaters 43 34
Number of skaters 8 2
Days with team practice 0 0
Days with families or groups 2 0
2018/19 Cost per skater: $2,266
Badger Park 2015/16
(Last year open only)
Days Open (Rink Only) 37
Days with no skaters 3
Number of skaters 447
Days with team practice 4
Days with families or groups No data
Upgrades needed at Eddy Station Warming House:
In the past two years, the city has heard concerns that Eddy Station is not functional as a
warming house because the rinks are not directly visible to staff and that either new windows to
the rink or cameras would need to be added. Also, other minor upgrades should be made to
make the warming house more functional, such as more mats to the ice, more outlets, etc.
Staff Recommendations:
1. Better communication of rink hours and install easily visible signage at the warming
houses.
2. In addition to the city’s standard advertising for position openings, provide direct notice to
neighborhood surrounding the rinks of job openings.
3. Discontinue the rink at Freeman Park due to the proximity of the Cathcart Park rink, the
lack of skaters, the need to make costly upgrades to Eddy Station, and the cost to operate
the rink.
4C
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Parks Commission
From: Marie Darling - Planning Director
Meeting Date: September 10, 2019
Re: CIP Discussion
Attachments: Memo from City Administrator, Greg Lerud
2019 CIP and Fund 402 Revenues
The attached memo from the City Administrator illustrates the proposed additional funds toward parks
projects through 2026. The City will have about $650,000 through 2026 toward these projects. Staff
recommends starting fresh and focusing on the most important projects first. The following is a list of
projects from the previous CIP and more expensive items generated from recent park tours, although no
estimates have as yet been calculated. Staff left the priority blank so the Parks Commission could add that
item during the discussion and also left one line open on each park for any projects the Commission would
like to add.
Staff recommends splitting the projects into early priority (2020-2022) and later priority (2023-2025) and
future project (2026 and beyond) to speed discussion. Staff would then place the projects within the
individual years based on accumulated funds, staffing, etc.
Freeman:
Project: Estimate: Priority:
Overlay Trails $200,000
Eddy Station: sidewalk from picnic area to
concessions, paint, fascia work
North playground: replace worn handrails $25,000
Repair fence posts around ballfield
Concrete repair, little league
Manor:
Project: Estimate: Priority:
Concrete repair around shelter $5,400
Open air amphitheater project design
Community Garden
Expand playground
Paved perimeter walking path
Badger:
Project: Estimate: Priority:
Tennis Courts $350,000
Cathcart:
Project: Estimate: Priority:
Playground rehab/replace $150,000
Cathcart hockey board replacement $150,000
Cathcart tennis/playground resurfacing $15-18,000 (twice)
Silverwood:
Project: Estimate: Priority:
Playground rehab/replace $150,000
Court resurfacing $4,500 (twice)
Slide improvements $10,000
Retaining wall replacement $27,500
South Shore:
Project: Estimate: Priority:
Park planning $10,000
(not including engineering)
Park redevelopment $150,000
Gideon Glen:
Project: Estimate: Priority:
Drainage Repair
MEMO
TO: Marie Darling, Planning Director
FROM: Greg Lerud, City Administrator
DATE: September 5, 2019
RE: Parks CIP
Marie,
In past years, the parks CIP had many more projects then there was available funding. As a result, the
“want-list” items were frequently pushed out to future years. During last year’s budget session, the
council indicated that they would like the city to increase the amount dedicated to parks reserve going
forward.
As a part of this year’s budget proposal, Joe Rigdon and I are proposing to use $50,000 from the
equipment reserve and reallocate that to the parks reserve annually from 2020 thru 2026. This amount
will supplement the regular contribution, which is scheduled to increase $5,000 per year for the
foreseeable future. The result is that between 2020 and 2026, there will be an estimated $650,000
available for park capital projects.
As you work through the CIP budget with the parks commission, my suggestion is that you and the parks
commission start over with the CIP for the next six years. Wipe the existing schedule out and critically
think about what the priorities will be for the available budget. It is not useful for anyone to have a list
of projects, but funding not identified.
I also suggest that this CIP list be developed as if this is the only funding that will be available. In the
past, the city has used excess fund balance as it is available to supplement work in the parks, but that
cannot be relied upon each year. The city will continue to seek out grants for available work, but a
project should not depend on whether grant funds are available. Projects should stand on their merit
and if we are successful in obtaining grant funds, all the better.
Finally, one item that has been recently brought up is the idea of selling the old skate park property.
Staff will be researching to see if selling is a possibility. It was obtained by the city as reconveyance
property and there can be limitations placed on the sale of reconveyance property. It will be extremely
helpful to know if the parks commission would like to keep the park property and what to do there, or if
there is interest in selling the property, and then using those sale proceeds for work in other parks.
I hope this memo is helpful as you as you work with the parks commission. Please let me or Joe know if
you need anything additional.
PARK CAPITAL IMPROVEMENT FUND
Fund: 402- Park Capital Outlay
YTD & Est.
ActualActual2019BudgetBudgetBudgetBudgetBudgetBudgetBudgetBudgetBudgetBudget
201720188/22/20192020202120222023202420252026202720282029
REVENUES
Park Dedication Fees - Mattamy 291,127 87,888 - - - - -
- - - - - -
Park Dedication Fees - Oppidan - - - - - - -
- - - - - -
Park Dedication Fees - Other 6,500 13,000 19,500 - - - -
- - - - - -
Interest Earnings 12,878 9,053 5,945 4,092 2,347 (1,218) (5,189) (5,535)
(4,343) (2,938) (1,107) 826 2,864
Contributions/donations - Minnetonka Youth lacrosse - 2,000 - - - -
- - - - - - -
Contributions/donations - Tonka football - - - - - - -
- - - - - -
Grants - Hennepin County Lacrosse 200,000 - - - - - -
- - - - - -
Grants - Badger Park - - 175,000 - - - - -
- - - - -
Miscellaneous revenue - - - - - - - -
- - - - -
Transfers in - Budget 42,000 42,000 42,000 95,000 100,000 105,000 110,000 115,000 120,000
125,000 130,000 135,000 140,000
Transfers in - Excess Reserves 200,000 - 180,000 - - - -
- - - - - -
Transfers in - Badger Park Phase 2 (Water, Storm, Street) 41,330 - - - - -
- - - - - - -
Transfers in - correct Excelsior annexation detachment - 18,850 - - - -
- - - - - - -
TOTAL REVENUES 793,835 172,791 422,445 99,092 102,347 103,782 104,811 109,465 115,657 122,062
128,893 135,826 142,864
EXPENDITURES
Other Improvements 716,456 466,624 546,035 215,400 340,000 368,500 127,900 30,000 22,000
- - - -
TOTAL EXPENDITURES 716,456 466,624 546,035 215,400 340,000 368,500 127,900 30,000 22,000
- - - -
Revenues Over/(Under) Expenditures 77,379 (293,833) (123,590) (116,308) (237,653) (264,718) (23,089) 79,465
93,657 122,062 128,893 135,826 142,864
Beginning Fund Balance 612,818 690,197 396,364 272,774 156,466 (81,187) (345,905) (368,993) (289,528)
(195,871) (73,809) 55,084 190,910
Ending Fund Balance 690,197 396,364 272,774 156,466 (81,187) (345,905) (368,993) (289,528) (195,871)
(73,809) 55,084 190,910 333,774
Expenditures
Badger Park Phase 2622,793302,5641,8762019 costs as of 07-17-19
Addl Engineering - WSB000estimated
622,793302,5641,876
Badger Park Playground0164,060113,6622019 costs as of 08-21-19, including Blackstone and Loucks
Addl Contract0084,789Blackstone Contractors LLC
Change order - site work006,035Blackstone Contractors LLC
Change order - electrician0013,700Prehall Electric
Addl Engineering - Loucks005,000estimated
0164,060223,186
Badger Park picnic shelter0002019 costs as of 07-11-19
Addl Contract0064,033Structural Wood
Pilings and Foundation increase0014,000Structural Wood
0078,033
Badger Park restroom001,6502019 costs as of 07-11-19
Addl Contract00145,210Tom Koehnen
00146,860
Freeman Park Parking Lot, Rink, Lights93,66300
Freeman Park Playground0077,980
Cathcart and Silverwood Parks - resurfacing courts0018,100
93,663096,080
716,456466,624546,035
43
5A
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
__________________
To: Park Commission
From: Twila Grout – Park & Rec Director
Meeting Date: September 10, 2019
Re: Review of Park Tours
The Park Commissioners toured the parks the months of June, July and August.
Below are the items that were discussed during the park tours for your review.
Public Works has also received this list so that they are aware of the items that need to be looked
at and repaired if needed.
2019 PARK TOURS
FREEMAN PARK
Eddy Station:
Outside the building
a. Drainage issue - Concrete connecting picnic area to concessions – suggested to do this on
both sides
b. Fascia work
c. Clean inside
d. Recycling bins by garbage cans. Staff later saw the recycling carts on the north side of the
building.
North Playground:
Replace aging hand rails with worn coatings.
Soccer and 4, 5 and 6 Ball Fields:
Seeding soccer fields – Can Tonka United Soccer seed
Signs need maintenance on ball field fences – see if sports organizations will freshen them up
Fields 4 and 5 drainage issues
Could install drain tile / need a dollar amount for CIP
o
Safety strips on some fields, but not on others.
Back Trails:
Not much goat impact, but they will be on site later in June to attack the buckthorn again.
Freeman Picnic Shelter:
Needs maintenance along the concrete/ground
Suggested they may want to plant trees near the structure as the three ash trees will probably
need to be taken down
South Playground:
Realign shape of playground
Determine edge control – Park Commissioners will visit other parks and take pictures of other edge
control
Review plan for playground
South Ball Fields:
Fence posts – Public Works is looking at options on how to repair
Gravel parking lot needs filling
Paved road by little league fields – where is this in the budget
Turnaround by barrier to trail
Little League Concessions:
Public Works Director Brown mentioned they would be getting cement quotes to fix concrete pad
Community Gardens:
Need compost bin
South Parking Lot:
Restripe lot – Instead of parking at the ends of the lot, stripe parking down the middle
MANOR PARK
Public Works Director Brown updated the Park Commissioners on the pond. He stated that staff
would be meeting with the consultant this week to find out about the sediment testing and which
chemicals should be used. Staff will bring back the findings to both the Park Commissioners and
City Council.
Yellowwood tree will be replacing the willow tree that was removed
The stump of the willow tree – the taller points need to be cut so no one gets hurt
Drainage issue – right now just patching it in. Long term would be to install drain tile to the pond
Small open area by ball field could be a future amphitheater area
It was suggest maybe a community garden between the homes and volleyball court
Add more equipment to the playground or more play surfaces on the existing equipment
Add a paved perimeter walking path around the park
SOUTH SHORE COMMUNITY PARK
Trees have been purchased
Clean brush under the trees
Active use – how to redevelop the park - have to think of the amount of parking needed.
SILVERWOOD PARK
More lighting for parking lot
Erosion by slides – what can be done to prevent
Weeds by the bottom of the metal slides and playground
Trim brush along the metal slide and steps to slide
Rubber mats at the bottom of the metal slides – Public Works Director will check on fall zone and
put quote together
Paving stones as edger’s at the playground – suggested to get quotes on paving stones for
Freeman Park playground
Green space hardly used – it was suggested to contact Tonka United Soccer to see if they would
nd
like to use for the younger kids (K-2 grade) soccer practice
Additional picnic tables be placed at the park
Satellite – faces wrong way and is in rough shape. Can it be placed in a different location? Or Ballard
placed by basketball hoop so they cannot drive on pavement
CATHCART PARK
Public Works Director Brown updated the Park Commissioners that he requested to meet with
Chanhassen engineer regarding drainage on the western edge of Cathcart.
Players bench has sharp edge
Parking has not been a problem this year
Clover patch has been removed
th
Hockey boards will be painted. Painting party on Saturday, September 28.
GIDEON GLEN
Gravel trail tends to wash out
Prairie burn will be taking place soon
BADGER PARK
Playground will be installed in September
Number of trees cracked on back side of trail – corner of Lacrosse field
Grading along trail will be done
Install a sign showing how many laps it takes for a mile
5B
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
__________________
To: Park Commission
From: Twila Grout – Park & Rec Director
Meeting Date: September 10, 2019
Re: Painting of the Cathcart Hockey Boards
The Park Commission suggested that the hockey boards be painted white to improve the
appearance during spring and fall which the rink is not obscured by snow at their 2018 park tour.
Staff has set September 28, 2019 at 9:00 am for the volunteer painting event. The city would rent
a power washer the week beforehand to clean the boards. Staff has asked public works if the
water truck can be used for this. The painting party would likely take around three hours to paint,
depending on the number of volunteers. The city would rent a paint sprayer and purchase the
paint, brushes and rollers for the event.
The estimated cost of the project would be about $1,200 from the parks maintenance fund.
Staff has advertised the event in the newsletter, Facebook and website.
st
As of September 1 the volunteers are three staff and the City Attorney. Staff has contacted the
high school to see if any high school kids would be interested in volunteering and also the hockey
association.