12-03-13 Planning Comm Agenda PacketCITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, 3 DECEMBER 2013
AGENDA
CALL TO ORDER
APPROVAL OF AGENDA
APPROVAL OF MINUTES
5 November 2013
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
7:00 P.M.
ROLL CALL / (LIAISON) SCHEDULE
DAVIS (Nov)
GENG (Jan)
CHARBONNET (May)
GARELICK (Dec)
LABADIE (Apr)
MADDY (Mar)
MUEHLBERG (Feb)
1. 7:00 P.M. PUBLIC HEARING — REZONE PROPERTY TO R -1C, SINGLE - FAMILY
RESIDENTIAL AND C.U.P. FOR ACCESSORY SPACE OVER 1200 SQUARE FEET
Applicant: Colson Custom Homes (representing Jeff and Colleen Johnson)
Location: 5015 St. Albans Bay Road
2. 7:10 P.M. PUBLIC HEARING — C.U.P. FOR ACCESSORY SPACE OVER 1200 SO. FT
Applicant: Bennett and Sharon Morgan
Location: 5580 Woodside Lane
3. MATTERS FROM THE FLOOR
4. OLD BUSINESS / NEW BUSINESS
5. DRAFT NEXT MEETING AGENDA
6. REPORTS
Liaison to Council
SLUC
Other
7. ADJOURNMENT
CITY OF SHOREWOOD
PLANNING COMMISSION MEETING
TUESDAY, NOVEMBER 5, 2013
MINUTES
CALL TO ORDER
Chair Geng called the meeting to order at 8:01 P.M.
ROLL CALL
COUNCIL CHAMBERS
5755 COUNTRY CLUB ROAD
8:00 P.M.
Present: Chair Geng; Commissioners Davis, Garelick, Labadie, Maddv and Muehlberg; Planning
Director Nielsen; and Council Liaison Woodruff
Absent: Commissioner Charbonnet
Also Present: Mavor Zerbv and Councilmember Siakel (both departed the meeting after the first public
hearing)
APPROVAL OF AGENDA
Davis moved, Labadie seconded, approving the agenda for November 5, 2013, as presented. Motion
passed 6/0.
APPROVAL OF MINUTES
October 1, 2013
Davis moved, Garelick seconded, approving the Planning Commission Meeting Minutes of October
1, 2013, as presented. Motion passed 6/0.
1. SUMMIT WOODS PUD — CONCEPT STAGE (Continued from October 1, 2013)
Applicant: Homestead Partners
Location: 23040 Summit Avenue
Chair Geng opened the Public Hearing at 8:02 P.M. (it Nvas continued from October 1, 2013), noting the
procedures utilized in a Public Hearing. He noted that the Planning Commission is a recommending body
oniv. He stated this evening the Commission is going to consider a request for a Summit Woods planned
unit development (PUD) for Homestead Partners LLC to be located at 23040 Summit Avenue. He
explained that when this Nvas considered on October 1, 2013, a lot of the time Nvas spent taking public
testimony from residents living in the Cities of Shorewood and Chanhassen. This evening he Nvill briefly
open the meeting up for additional public testimony because the Concept Plan for the PUD has been
revised since October 1. In the interest of brevity, he asked those in the audience who Nvant to speak to
this item to keep their comments to three minutes or less each. He stated that similar to the last meeting he
asked that if a previous speaker has already addressed a point and the new speaker is in agreement he
asked that the speaker address other points that have not yet been made.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
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Someone in the audience objected to Chair Geng's requests because the information on this item Nvas not
available until late in the evening on November 1 and people have had very little time to prepare.
Someone else in the audience seconded this.
Chair Geng clarified that the Public Testimony portion of this Public Hearing has not been opened. As a
point of order, he asked the audience to respect that. He noted that he does not Nvant to be overIv formal
and asked that the audience keep to the order.
Geng stated during the October 1 Public Hearing on this PUD there Nvere a number of people in the
audience applauding residents after they finished commenting on the PUD. That Nvas inappropriate. He
noted he does not intend for that to happen again this evening. He stated his intent is to conduct this
meeting in an orderly and business like manner. He asked people to refrain from demonstrations of
approval or disapproval.
Geng then stated he assumes the Planning Commission Nvill make a recommendation on this item this
evening. If that happens, this item Neill be placed on a November 25, 2013, Regular City Council meeting
agenda for further review and consideration.
Director Nielsen explained that this public hearing is a continuation of the one held during the October 1,
2013, Planning Commission meeting to consider a Concept Plan for a proposed subdivision called
Summit Woods PUD. During that hearing a number of concerns Nvere raised about the PUD by residents
of Shorewood and the City of Chanhassen as Nvell as the Planning Commission. Based on the discussion
during that meeting the applicant, Homestead Partners, has submitted a revised Concept Plan.
The site is located at 23040 Summit Avenue between Summit Avenue on the Nvest, Galpin Lake Road on
the east and MayfloNver Road on the north. The subject property consists of two parcels of land. The
topography is challenging and extremely steep; it drops off dramatically toward Galpin Lake Road and
Ma -, -flower Road.
The developer originally came in Nvith a traditional plat. A plat that created lots that met the current R -1C,
Single - Family Residential, zoning requirements which allows for half -acre lots. Staff met Nvith the
developer and they decided that a PUD Nvould better serve the project. The developer came back Nvith a
plan shoN ing six lots all of which Nvould be clustered up on Summit Avenue. As part of that proposal,
roughly the back half of the lots Nvere to be set aside as conservation open space. As part of the PUD plan
the developer had asked for reduced setbacks — 25 feet for the front yard setback and 7.5 for the sides.
Narrower Nvidth lots Nvere also asked for. The developer had been asked to show what the houses may
look like on the narrower lots. The developer had provided illustrations of how those lots might look.
Nielsen summarized the proposed revisions, noting the developer's revised Concept Plan explains them in
detail.
The project has been reduced in size. The northerly of the two parcels that made up the initial
Concept Plan has been removed from proposal. This Nvill remain as an existing lot of record and
left for future development of a single - family residence. As a result of that, no conservation
easement Nvill be dedicated over the northerly half of the parcel.
2. The number of homes proposed has been reduced from six to four.
3. The revised Concept Plan includes increased front yard setbacks. The houses Nvere moved back
from the 25 -foot front yard setbacks that Nvere proposed in the original plan. The revised plan
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 3 of 26
shows front yard setbacks from 40 feet for the southerly lot to 20 feet for the northerly lot. The
required front yard setback in the R -1 /C district is 35 feet.
4. The revised plan asks for eight -foot side yard setbacks; the initial plan asked for 7.5 -foot
setbacks.
Instead of a ponding area at the bottom of the site near MayfloNver Road the developer is
proposing to construct rain gardens on each of the lots to handle site drainage.
6. Staff has asked the developer to elaborate on Nvhat a traditional R -1C plat might look like,
including the site alteration required to accomplish such a development. He displayed a copy of
the revised Concept Plan, an aerial photo Nv th a revised Concept Plan overlay, a traditional R -1 /C
plat, and an aerial photo Nv th a traditional plat overlay (a copy of each is included in the meeting
packet).
He revieNved the issues raised by staff.
The removal of the northerly parcel and reduction of project area has positive and negative
implications. Leaving the existing lot of record to future development eliminates anv
conservation easement for that portion of the property. This is somewhat mitigated by the fact
that oniv one house Nvould be alloNved on the northerly large lot Nvhich is a challenging site. That
lot drops off substantially very quickly.
2. The elimination of one lot from the project results in only one additional home being proposed on
Summit Avenue. The trade -off is two less driveNvays on Galpin Lake Road if the project Nvas
simply an R -1C plat. Even more significantly, the value of the conservation easement proposed
over more than half of the site cannot be overemphasized.
The developer has moved the proposed building pads back, based on staff's earlier suggestions.
Although the buildings are staggered, the revised plan still shows a relatively straight line of
structures. Staff recommends the houses be pushed back further than the R -1 /C district requires.
Staff recommends a minimum 40 yard front yard setback for Lots 3 and 4, a 35 foot setback for
Lot 2, and a 20 foot setback for Lot 1. The City has excessive right- of -Nvay (ROW) in that
location and Lot 1 has more of it than the other three lots. The advantages of the increased
setbacks are as follows.
a. The increased front yard setback increases the Nvidth of the lot at the building line, alloNving
for compliance Nv th side yard setback requirements because two of the the lots are flared.
b. Staff appreciates that the developer Nvants the lots to have some amount of backyard. Yet,
staff feels there is an advantage to having larger front yard setbacks. Staff does not think
having longer driveNvays is a bad thing. They Nvould provide more room for on -site parking. It
Nvould also allow room for drivevmv turn -outs Nvhich Nvould allow for people to pull out on to
Summit Avenue facing fonyard rather than back out on to a substandard street.
c. The increased front setback allows more room for the rain gardens that are proposed as the
drainage solution for the site.
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November 5, 2013
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In addition to the recommended setbacks for Lots 3 and 4 exceeding the requirements of the
Shorewood R -1C zoning district they also exceed the requirements of Chanhassen's zoning south
of the site for Lots 2 — 4.
The City has an 80 foot Nvide ROW in the project area. There is an old street vacation that reduces
that doN -,n but it is located on the Nvest side of the street. The distance from the actual paved
surface of the street to the houses is going to be 40 feet but there Nvill be another 20 or more feet
between the property line and the paved street.
4. Staff recommends the side yard setbacks be no less than 10 feet. That complies Nvith the R -1C
side -Tard setback requirements. This provides for standard drainage and utility easements along
lot lines and should be relatively easy to accomplish in conjunction Nvith the front setback
recommendations.
5. The ponding area in the earlier proposal Nvas not a very viable option. Conversely, as mentioned
in the City Engineer's staff report dated October 28, 2013, the proposed rain gardens are the
preferred means of handling drainage for this site. Rain gardens Nvill have to be done in
accordance Nvith the Minnehaha Creek Watershed District (MCWD) requirements.
The most significant element of the proposed PUD is the preservation of the steeply Nvooded
slopes on the easterly and northerly portions of the site. It's proposed that 1.85 acres (over half of
the site) Nvill be set aside as conservation open space.
A conforming R -1C plat Nvould result in substantial site alteration (grading and tree removal) of
that same area in order to overcome topography. Also, the homes that Nvould be built on Summit
Avenue could be built at the 35 -foot front yard setback, closer than what can be imposed in the
PUD.
After considering the City s zoning and subdivision codes and the City s Comprehensive Plan, staff
believes a PUD is a better N-,-a-,- of developing the site.
Summit Avenue is a very substandard roadwa -,T. The developer proposes to Nviden it to at least the Fire
Code standard for the portion in front of the plat. Summit Avenue is something that Neill have to be
addressed by the City Council and perhaps moved up in the City s 20 -Year Pavement Improvement Plan
(PMP). Staff is even suggesting the possibility of making that portion of Summit Avenue one That is
something that Nvould have to come out of a traffic study, not part of this development proposal.
Nielsen stated the developer has some slides he Nvants to show. He also has a flash drive from members of
the audience that contains something they Nvant to show the Planning Commission.
Chair Geng asked those members of the audience who Nvish to comment on the proposed PUD to state
their name and address for the record. It Nvould be helpful if they Nvould spell their last name.
Steven Bona, Nvith Homestead Partners located at 525 15`h Avenue South, Hopkins, stated Homestead has
Nvorked hard Nvith City staff to improve its Concept Plan. It took into consideration comments and
recommendations from staff, comments from the neighbors near the subject project and comments heard
during the October 1 public hearing. Significant changes have been made as previously described by
Director Nielsen.
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November 5, 2013
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Mr. Bona highlighted concerns raised about the initial PUD Concept Plan.
• Summit Avenue is a very substandard road.
• The six houses proposed for the PUD made the area too dense.
• The ponding area proposed for the bottom of the hill Nvas not an acceptable solution for managing
stormwater.
• Staff did not like the proposed side yard setbacks of 7.5 feet on each side of the six lots.
• The potential tree loss Nvas a big concern.
Mr. Bona highlighted Homestead's revised PUD Concept Plan.
• The northerly parcel Nvas removed from the proposed project area. That one parcel is currently
available for 1 building permit. It is possible that Homestead may build on that 1 parcel in the
future. But for now, essentialIv 2 lots Nvere removed from the original proposal.
• Removing the one parcel still allows for 4 lots on the other parcel. The average size of the 4 lots
is 35,373 square feet which is larger than on the original Concept Plan (34,410 feet). That equates
to 1.23 units per acre which is less than the density on the original Concept Plan (1.42 units).
• There Nvill be a rain garden on each of the 4 lots. The ponding area Nvas removed.
• The revised Concept Plan shows front yard setbacks of 20 feet for Lot 1, 30 feet for Lot 2, 35 feet
for Lot 3 and 40 feet for Lot 4. The reason for asking for a reduced front yard setback on Lot 1 is
because of the slope and to allow for some back yard. There is a very substantial ROW before the
pavement on Summit Avenue begins. The house on Lot 1 Neill be setback a long N-,-a-,- from the
existing roadwaN-. Homestead is Nvilling to adjust the front yard setbacks to staff's
recommendations of 20 feet for Lot 1, 35 feet for Lot 2, and 40 feet for Lots 3 and 4.
• Homestead replaced the 7.5 foot side yard setbacks Nvith 8 foot setbacks in the revised Concept
Plan. It is Nu lling to increase the setbacks to 10 feet as recommended by staff.
Mr. Bona highlighted some facts about the Murray Hill neighborhood. The intent is to show that what is
being proposed fits in Nvell Nvith the existing neighborhood.
• There are 13 existing lots on Hummingbird Road.
• The average size of the lots is 1.05 acres. The Summit Woods site averages 0.81 acres.
• According to tax records (which is generally lower than what the typical values are), the average
market value of the 13 lots is $383,000.
• Six of the 13 lots are large enough to be subdivided.
Mr. Bona explained the largest contributing factor as to why Homestead thinks this plan is the best
proposal, one that is very good for the subject property and good for the neighborhood, is the proposed
conservation easement. The easement Nvould be 80,532 square feet in size or 57 percent of the entire site.
The conservation easement is part of the tradeoff in what is being proposed instead of going Nvith a
conforming traditional plat. The conservation area Nvould never be graded, large trees on the site Nvould
remain and no buildings Nvill be constructed on that area. The tree preservation on the PUD proposal
Nvould be 5 percent tree loss; it Nvould be substantially more for a traditional plat.
Mr. Bona noted Homestead representatives have met Nvith the City Engineer and the Engineer stated that
the increased number of trips on Summit Avenue per day that would be caused by the PUD plat is not
concerning to him. The Engineer believes the roadwaN- could handle the increased traffic.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 6 of 26
Mr. Bona stated the proposed conservation open space area is substantially Nvooded. Looking up to the
area from Galpin Lake Road and from MayfloNver Road a person sees the impact of the trees. It Nvill be
important to residents doNsn beloNv to preserve that bluff.
Mr. Bona talked about developing the site Nvith a traditional conforming plat Nvhich Homestead could do.
• The site could be subdivided into 5 lots.
• No variances Nvould be needed Nvith this type of plat. Therefore, Homestead Nvould expect the plat
to be approved.
• The average lot size Nvould be reduced to 28,198 square feet; about 7,000 square feet less than in
the revised Concept Plan average size of 35,373 square feet.
• The density Nvould be 1.54 units per acre; larger than the 1.23 units per square acre currently
being proposed.
• The side yard setbacks Nvould be 10 feet and the front yard setbacks Nvould be 35 feet.
• There Nvould not be anv conservation easement.
• The grading limits for the houses on the 5 lots Nvould require substantial loss to the bluff because
of the amount of tree clearing that Nvould be done because of the significant grading that Nvould be
needed. There Nvould be an approximate 60 percent tree loss on the entire project area.
• The City Engineer has expressed concern about the additional driveNvays that Nvould come out
onto a very busy road.
Mr. Bona compared the view of the lots in the proposed PUD to the lots in a conforming plat. He stated
the undisturbed area for the PUD Nvould be 72 percent; Nvork Nvould only be done on 28 percent (or 0.9
acres) of the property. Within the grading limits for a conforming plat 83 percent of the site Nvould be
disturbed.
Mr. Bona read a statement in the October 31, 2013, staff report. It states "The Sinnmit Woods project is
exactly the type of project for which the planned unit development (PUD) tool was intended. It must be
remembered that the property owner has a right to develop his property under the rides established by the
City. In this instance, the PUD approach is considered to be far superior to traditional platting."
Pete Knaeble, Nvith Terra Engineering Nvhich is the civil engineer and land planner for the project, stated
Nvith regard to the four driveNvays that are proposed to enter onto Summit Avenue Nvith the additional
setbacks and Nvider ROW it is estimated that the driveways Nvill be an-,-N-,-here from 65 to 80 feet long
(from street to garage). That length is at least an additional third of Nvhat a standard driveNvay Nvould be.
The drivevmvs Nvould accommodate additional off - street parking and the turn -outs Nvould allow for people
to drive out on to Summit Avenue. He clarified that the PUD concept has less impact on the environment.
It Nvould be safer from a traffic point of view especially for the houses that could be built along Galpin
Lake Road. The positive impact on tree loss Nvith a PUD cannot be overstated. He stated he has been
Nvorking on development for more than 30 Nears and high tree loss is basically unheard of.
Mr. Bona stated Homestead originally came forth Nvith a proposal for 6 houses and it revised the proposal
to 4. He noted another house could be built on the northerly parcel that is not part of the revised Concept
Plan, so the overall reduction is 1 house. He noted the conforming plat Nvould allow 3 houses on Summit
Avenue. He stated during the October 1 public hearing there Nvere comments from residents that they
Nvould be okay Nvith 1 or 2 houses. The City rules allow for 3 houses to get built there. Homestead has
asked to build 1 additional house and in return for that 1 extra house, Nvhich it thinks fits in very Nvell, it
Nvill give a conservation easement over the entire bluff The project being proposed Nvould be a
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 7 of 26
substantialIv better project. The neighbors doN -,n below Nvill be happy and the neighbors up above Nvill
have to deal Nvith 1 more house. Homestead believes their request is very reasonable.
Mr. Bona noted that he Nvould like the opportunity to respond to any questions the audience may have
Chair Geng asked if any of the Planning Commissioners have questions for the developer at this time.
Commissioner Labadie expressed concern that the driveways may not be Nvide enough for turn -outs. She
noted that the draNvings show the driveways appear to get Nvider the closer they are to the house. She
asked how Nvide the driveways Neill be. Mr. Knaeble clarified Homestead has provided schematics; not
exact driveNvay and house design. Mr. Knaeble explained typically for a three car garage the driveway
might be 35 feet Nvide at the house and then it Nvould taper doom, noting most cities don't allow a
drivewav Nvidth of greater than 24 feet at the street. Homestead Nvould propose a separate turnaround for
each drivewav in addition to that 35 foot Nvidth. That Nvould also accommodate additional parking on the
lot.
Labadie stated the revised Concept Plan draNvings reflect 8- foot -v de side yard setbacks. Yet, Mr. Bona
indicated Homestead Nvill comply Nvith the 10- foot -Nvide requirement. Mr. Bona stated the side yard
setbacks Nvill be 10 feet Node.
Commissioner Davis asked if the four houses Nvould be custom built and Nvhat their square footage Nvould
be. Mr. Bona stated they Nvould be from 2,400 square feet on the low side up to 3,500 for a fully
completed home including basement. Davis asked Nvhat Homestead anticipates they Nvill sell for. Mr.
Bona stated he thought they Nvould start at around $500,000 and go up from there, noting Homestead is
not the builder. JMS Custom Homes Nvill be. Davis asked if someone Nvho Nvill pay $500,000 for a house
Nvill Nvant to be on a substandard road. Davis stated her main concern is Summit Avenue. She Nvould Nvant
a real street in front of her property. Mr. Bona stated he thinks the residents like the roadvmy in its current
condition. If he Nvere to build his oN -,n home up there he Nvould like the roadvmv the Nvay it is; he Nvould
not Nvant the City to increase its Nvidth. Mr. Bona stated from his perspective Summit Avenue is part of
the character of the neighborhood. Davis asked hoNv long it Neill take to build the 4 houses. Mr. Bona
responded he anticipates the houses Neill be built Nvithin 12 — 18 months.
Commissioner Davis stated she assumes the developer uses AutoCAD. She asked if it has Auto TURN
and if so has it run auto simulations; for example, how to get a flatbed truck up to the project site. Mr.
Knaeble stated he does not anticipate there being any significant issues Nvith delivering materials to the
site.
Commissioner Maddv asked who is responsible for the design and installation of the rain gardens. Mr.
Bona stated Homestead as the developer Nvould install the rain gardens on the front end and it Nvould
coordinate that process Nvith the builder to make sure they are not disturbed after they are installed. If it
Nvould Nvork better for the excavation of the area or framing of the house to be done before the installation
of the rain gardens then Homestead Nvould do that.
Chair Geng suggested residents be alloNved to comment on the revised Concept Plan. He opened the
Public Testimony portion of the Public Hearing at 8:44 P.M.
Chair Geng explained there are 3 stages in a PUD process — a Concept Stage (where the process Nvas in
October and is this evening), a Development Stage and a Final Plan Stage. He noted this is not the last
opportunity for residents to be heard on this PUD as it develops. As part of this 3 -stage process a lot of
the technical details are addressed in the Development Stage. He stated if there are questions that are
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 8 of 26
technical in nature that cannot be answered this evening that is okay. The questions should be raised so
they become part of the public record.
Sondra Travlor, 23115 Summit Avenue, Shorewood, stated she and other residents do not feel the
proposed PUD fits Nvith the quality and character of the neighborhood. She then stated Mr. Knaeble
indicated that he did not think there Nvould be a problem Nvith delivering materials to the project site. He
must not know about the curve in the roadvmv. She commented that a friend who Nvas coming up the
Summit Avenue hill vesterdav indicated she thought it Nvas breathtaking. She noted that Summit Avenue
ends at the very high point of land, a point that could possibly be the highest in Shorewood or even
possible around Lake Minnetonka. A person can see doN -,ntoN -,n Minneapolis and across to the City of
Wayzata from the top of Summit Avenue.
She stated the surveyor commented that the neighborhood is special. She then stated she cannot
understand how the City Nvould permit a PUD up there. She commented that a person out looking for a
new house Nvas driving up the hill when he decided that is Nvhere he Nvanted him and his family to live and
he had not seen the house vet. She stated it Nvas all about location. The neighborhood is private and
Nvooded Nvith old mature trees in a pristine natural setting. She explained homes in her neighborhood have
deep setbacks, there are Nvide distances between homes, the lots are heavily Nvooded and they have narrow
tree -lined roads. The neighborhood is beautiful, private and peaceful. The proposed PUD Nvith houses so
close together and to the street does not fit the quality of the neighborhood. She stated during the October
1 public hearing a comment Nvas made about a drivevmy ascending from that steep north face Nvould be
difficult to get up in Nvinter. She views it a safety hazard because the sun does not shine on it and therefore
it can ice up.
Chair Geng asked Ms. Traylor to v rap her comments up because she has 15 seconds left.
Ms. Travlor stated there are 4 houses proposed to be built in Shorewood and 2 more in the City of
Chanhassen. That Nvould be a row of houses. There is a drainage problem because the stormNvater Nvill
flow doN -,n from the hard surface. She noted that on October 21 at 3:00 P.M. she stood at the intersection
of Ma -,- flower Road and Galpin Lake Road and in 12 minutes 5 cars stopped there. The residents Nvill be
using that intersection for themselves Nvhen they cannot make it up Summit Avenue because it is icv.
Each Near Summit Avenue ends up Nvith many potholes because Nvater seeps into the roadvmy s surface.
And then driving on the potholes exacerbates the problem. She elaborated on potholes and repairing of
them.
Chair Geng again asked Ms. Traylor to v rap her comments up because they are many others who Nvant to
speak.
Ms. Travlor noted the residents do not Nvant a new roadway and they do not Nvant it one Nvay. She stated
the residents do not Nvant Summit Avenue torn up. She stated large trucks tear into the side of the hill
around the hairpin curve. She displayed photos shoN ing what happens. She noted that long axel vehicles
do the most damage to the hillside. They can barely make it around the curve. She stated she understands
that Summit Avenue is so old, so narrow and so steep that if it Nvere to be damaged it could not be rebuilt
easily because it Nvould not meet code.
Ms. Travlor stated there is a problem Nvith radon at the top of the hill. She then stated houses built on the
hill have to be constructed for the long term because foundations end up cracking because of the hill.
(During her comments she displayed many pictures of various things).
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 9 of 26
Jav Benson, 6271 Hummingbird Road, Chanhassen, read an email N ritten by his Nvife Krisan Osteberg to
Council.
".... I am a planner and licensed landscape architect with over 30 years of experience developing
sites across the country and in Minnesota. In addition I served on the Wayzata Design Review Board
for over 10 years. My comments stem from the understanding of the standards that I am held to in
other jurisdictions when dealing with similar issues and that I would consider a sound basis for
weighing the merits of the Don Rix property." He distributed copies of the material that Nvas emailed
to the members of the Council earlier in the day.
Council Liaison Woodruff asked if the Planning Commission received a copy of the email. Chair Geng
stated he did not think so. Woodruff suggested the entire email be read into the record.
Mr. Benson continued reading the email.
"After careful review of the drawing and text I cannot support or recommend this development. As a
Planned Unit Development, it does not provide a larger community value that could not be otherwise
achieved and that would warrant granting a variance to local zoning ordinances. My opinion is
based on the following observations and concerns.
Both the developer and the city planner reference the original parcel plat for the land
created in 1926 and still present in Hennepin County Records dated 1980 available online.
[He distributed a map that Nvas sent Nvith the email.] The total development density was I
houses across more than I acres. This density and parcel size is consistent with the
surrounding parcels adjacent to Galpin Boulevard, Murray Hill Road, Melody Hill Road,
and Mayflower Road. It is also consistent with the environmental and circulation constraints
of the property. The proposed PUD would allow up to S houses in a constrained area. The
"Test Case " would allow up to 6 houses in potentially undeveloped areas. In both cases, this
additional density applies to more recent codes suitable for flatter, open land to the
detriment of the health, safety and welfare of the neighborhood and in favor of the financial
gain of the developer. This revised PUD is basically unchanged in the number of units
proposed for the larger 3.3 acre parcel.
2. Insufficient insubstantial detail is provided by the developer to answer key engineering
concerns.
a. No traffic study has been submitted to show the impact of increasing the end of the
neighborhood from I to potentially S occupied homes in an area of limited sight lines,
limited road width, no sidewalks, and steep grades Traffic impacts on both Summit and
Hummingbird will include construction vehicles, personal vehicles, garbage recycling
and other service vehicles that will magnify the impact of the homes In addition no
recognition of the impact on adjacent Chanhassen streets is noted including the
potential requirement for neighbors to pay Chanhassen assessed fees to upgrade
Hummingbird Road.
b. No detailed and convincing site grading plan has been submitted. Because of this, no
credible stormwater management plan has been submitted. There is no engineering
provided to assess the feasibility for the proposed rain gardens There is nothing to
indicate that there is enough area or depth to handle year -round drainage from new roof
tops and pavement. Erosion is already apparent at the base of the slopes on Mayflower
Road.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 10 of 26
Stormwater runoff; meltwater and groundwater seepage already create dangerous
conditions on Summit Avenue from November to April when ice occurs on the streets.
There is also no specific engineering plan for how increased rrunoff'will be handled to
prevent flooding on Murray Hill Road and adjacent properties.
d. In addition, it is critical to understand that rain garden technology is intended to slow
and filter precipitation, not prevent it from overflowing in significant storm events. It
does not dependably function during snow- covered winter months or when the ground is
frozen. In addition, rain gardens require periodic maintenance of native plantings. For
that reason they are most properly used in locations where there is a knowledgeable and
dependable party that undertakes the work. This cannot be guaranteed under private
home ownership.
No detailed and convincing roadway grading and layout plan has been submitted that
demonstrates Summit Avenue will be made safe for vehicles and fire trucks 365 days a
year. To achieve national and state standards, a 20 foot road of not more than 7% slope
is required. This would require a concept plan from Melody Hill to Hummingbird Road
with vertical and horizontal curvatures, along with cut and fill and required retaining
wall, and feasible utility corridors Utilities would have to be routed on the south side of
Summit as it ascends the hill to avoid the existing electric lines and poles In addition, no
detailed design has been submitted that indicates how the proposed 20 foot width of
Summit would transition to the current width ofHummingbird Road.
f Without improvements to Summit, due to the impassability in the winter, additional traffic
for all homes will voluntarily choose to use Murray Hill, Melody Hill and Hummingbird
Roads further exacerbating problems of increased traffic volume, road degradation and
temptation to speed on the relatively flat and straight sections of road. (He inserted that
he has been a resident for 13 Nears on Hummingbird Road. He Nvorks at home and he is
there almost all of the time. Because Summit is basically impassable due to safety from
November to April that doubles the amount of traffic that goes doNsn Hummingbird for
those months. Hummingbird is narrow and trees come right up to the street. SnoNv
removal is Nvhat it is in those conditions. Because Summit is impassable garbage trucks
backup the entire Nvay along Hummingbird Road to be able to service Summit and the
entire length of Hummingbird. On some days there are three separate garbage providers
and there are recycling vehicles as Nvell. Thev all back doNsn the street and when personal
vehicles come along they have to Nvait and take turns. With the proposed density between
Shorewood and Chanhassen that is likely to happen, the traffic during those months on
Hummingbird Nvill probably triple.)
g. No detailed soils and water table information has been submitted. There is no recognition
nor concrete plan by the developer to deal with the ramifications of the buried lenses of
water and seeps that are known to occur throughout the neighborhood. In the winter,
these seeps contribute to icy roads.
Zoning legislation was approved by the courts to protect the property value of surrounding
landowners, protecting their health safety and welfare from unsympathetic development. The
legal basis of zoning is not to maximize the value of proposed development for individual
property owners. The origin of Planned Unit Developments is to provide a legal means for
granting variances to zoning ordinances in exchange for gaining a greater community good
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 11 of 26
or benefit that would not otherwise be possible especially for properties with distinct value
or characteristics. Neither of these litmus tests appears to be true for this development. The
proposed Conservation Easement does not add a new benefit to the city it recognizes a
benefit that already is present on the land. Given the City of Shorewood Comprehensive Plan
specifications limiting home development to 3:1 slopes, erosion control requirements,
difficult soils, and tree preservation standards, the bluff line and trees are likely to remain on
the majority of the site. Indeed, the entire area of wooded slopes is protected from
development in Chanhassen through their Bluff' Ordinance. In addition, the conservation
easement is an area without public access and distinctly private by virtue of lying in the
backyards of the new homes. No identifiable or use parkland is created.
I. The PUD provides no other substantive benefit to Shorewood. This includes the proposed
extension of the existing Chanhassen trail along the west side of Galpin Boulevard. That trail
would dead -end at either Mayflower Road or Old Chaska Road both of which are
dangerous intersections for pedestrians, without linkages to other sidewalks, in low -lying
areas that frequently flood, and would require cutting into the base of the bluff to achieve.
The east side of Galpin north side ofMayflower does not connect with the existing trail and
borders land that drops off into wetlands. In addition cars frequently slide off Galpin in this
location because the road cross - section is not super- elevated to match the curve of the road
(he added in winter). Recognizing these dangers and inconveniences, most pedestrians
choose to walk through the neighborhood rather than stay on Galpin and Mayflower.
S. Because the revised PUD is basically unchanged in the number of units proposed for the 3.3
acres, it still creates a totally new, uncharacteristic, and financially devaluing design. The
resulting multi -story "track home " appearance does not fit the neighborhood character. The
footprints shown for the homes including garages are clearly smaller than any along the
surrounding streets The houses will require multiple stories to achieve the market value of
the surrounding homes (He stated this is referring to information that had not been updated
on the City s Nvebsite.) An 8 foot side yard 16 foot corridor between houses is clearly less
than existing neighborhood standards. This also makes unresolved questions ofgrading more
critical. The proposal claims that the homes will be staggered from the street No evidence
has been provided that this can be substantively achieved and still meet tree preservation,
erosion control, and slope requirements.
In closing I urge the City of Shorewood to deny the PUD due to its complete lack of community value
and numerous unresolved engineering concerns.
Respectfully,
Krisan Osterby- Benson "
Mr. Benson clarified that the reason he read the email on his Ns fe's behalf is she is out of toNsn on a
business trip. He thanked the Planning Commission for its time.
Elizabeth Birldand Daub, 6180 Murrav Hill Road, Shorewood, explained on Wednesday, June 9, 2004,
she placed an emergency call to the City of Shorewood. She reached a recording from Brad Nielsen, the
city planner, and she ended up in Larry Broom's voicemail. In her emergency alert to them she let them
know her property Nvas flooding. Her property is located at the base of Summit Avenue. The Nvater Nvas
racing doNsn Murray Hill Road right on to her property. She noted she has pictures that validate this. She
explained she did receive a call back and Nvas told they Nvould send an emergency creNv out to start to
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 12 of 26
sandbag. That did happen. Two days later a lot more rain came so she placed another emergency call and
let people know her basement Nvas flooding again. That time she Nvas told the City Nvas not responsible for
sandbagging. The City had done her a favor the first time and this time she Nvould have to deal Nvith it.
The sandbags had been destroyed due to the heavy rain. She stated she thought the stormwater flow Nvas a
result of the construction that Nvas done up on Murray Hill Road when the footprint Nvas expanded. There
is a lot of hard surface on the top and it overwhelmed the storm seNver system. She Nvas given $10,000
from State Farm Insurance for her damages even though out - off - pocket expenses for her to restore her
property Nvere over $25,000. She routed pictures that Nvere taken for her claim. She noted that the radiant
heat she had installed under the slate in the lower level of her home has not Nvorked since then.
She stated her biggest concern Nvith the proposed project is if it is going to overwhelm the entire
neighborhood Nvith runoff and rain. She then stated she thought it cost the City $300,000 to put in a
drainage system in/along Murray Hill Road. She believes it Nvill be likely be totalIv overwhelmed Nvith the
runoff coming off of Summit Avenue because of the hard surfaces that Neill be created by the PUD. She
Nvent on to state there is no proof that things such as rain gardens Nvill be an adequate way to manage
runoff or that the properties in the area Nvill be protected. She commented that Murray Hill Road the N-,-a-,-
it used to exist Nvas in her yard; there is asphalt curbing there. She noted the residents had asked for
concrete curbs on Murra -,T Hill Road and they Nvere told the City could not afford them. She expressed
concern that asphalt curbing Nvill again end up in her yard. She noted the roadwaN- Nvas done in 2011.
Dick Lane 6120 Murray Court, Shorewood, stated his property is located east of Galpin Lake Road. There
are four houses along Murray Court. All of them overlook the bluff He then stated from his perspective
the PUD is a far better approach than the conforming traditional plat. He commented that the bluff is
realIv a deer run. During the Nvinter there are deer running back and forth all of the time. It is a Nv ldlife
area. He stated that once the Nveather turns Nvarm in the spring Galpin Lake Road becomes a racewaN-.
Motorcycles speed up and doN -,n the roadwa -,T. He then stated he thought it Nvould be dangerous for people,
under a conforming plat, coming on to and going off of their driveways. He noted he supports further
development in Shorewood. He stated he is not Nvorried about the development obstructing his view if
done as a PUD.
Jason Mills, 6281 Hummingbird Road, Chanhassen, stated he put together some pictures and aerial
photos. He combined Carver County information Nvith Hennepin County information to show the
neighborhood. From an overhead view people can see the homes. He outlined the homes as they sit on the
properties. It provides a visual picture of the density, the distances from the roads, the distances between
houses, the size of the lots and so forth and roughly what is being proposed Nvith the PUD. He explained
there are 17 existing houses on Hummingbird Road, Summit Avenue and Murra -,T Hill Road. He
explained he also took some measurements. He displayed a slide for one area that showed the average lot
Nvidth is 168 feet, the average size is 1.14 acres, the average front yard setback is 129 feet, and the
approximate average between the houses is 91 feet. He displayed a slide for another area which showed
the average lot Nvidth is 168 feet, the average lot size is 1.14 acres, the average front yard setback is 89
feet including the ROW roadwa -,T which he thought is 40 feet from the center of the roadwaN-, and the
approximate average distance between the houses is 91.6 feet (that is an average side setback of 46 feet).
The numbers and pictures show it is a very unique neighborhood Nvith lots of room and privacy and there
are lots of old trees. The neighborhood is a beautiful place to live. Thirty adult residents live in the 17
existing homes and 100 percent of them oppose the PUD and they are greatly concerned.
He displayed some comparisons between the PUD and the average measurements he just presented. He
explained that for the proposed PUD there Nvould be 62.6 percent less average Nvidth of the properties, the
average size Nvould be 69 percent less, the front yard setbacks Nvould be 65 percent less, and the side
distance between the houses in the PUD Nvould be 82 percent less. The narrow distance between the sides
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 13 of 26
of the houses is very concerning to him. That narrow distance does not fit Nvith the character of the
neighborhood. He stated the character of the PUD Nvould negatively affect the value of other properties in
the neighborhood. The PUD Nvould stick out like a sore thumb from his perspective. It Nvould look like
track homes. He displayed a slide shoNving the current value of the properties in the neighborhood. He
displayed a slide shoNving the current properties /house locations Nvhen compared to the R -1C zoning
requirement. He explained the existing average lot Nvidth is 68 percent Nader than the R -1C zoning
requirement, the average lot size is 148 percent greater, the average front yard setback is 156 percent
greater, and the average distance between the homes is 358 percent greater. These figures to him show the
uniqueness of the neighborhood.
He stated the neighbors have been meeting on this and they have put together a list of their names,
addresses, phone numbers and emails. All of them oppose the PUD. He reiterated even* one of the 30
adult residents living in the 17 neighborhood homes oppose the PUD. He provided some printed copies of
the overhead.
Lena Petrosian, 23130 Summit Avenue, ShoreNvood, stated she is the newest member of the
neighborhood. She explained based on her research a PUD is supposed to benefit neighborhoods by: 1)
providing for more efficient site design; 2) preserving amenities such as open spaces; 3) lower the cost of
street construction and utility extensions for the entire development, the developers and the city, and 4)
loNver maintenance costs.
Based on that she drew parallels of Nvhat the proposed PUD Nvould do to the neighborhood. With regard to
more efficient site design, the PUD proposed five lots Nvith the houses to be located back together. That
does not represent the neighborhood. The neighborhood has 1 plus acre lots Nvith a lot of open space. It is
not a more efficient site design. With regard to preserving amenities such as open spaces, the
neighborhood already has open spaces that Nvere created by nature. The beautiful hill Nvith a very steep
slope Nvas created by nature to be self preserving. It is not possible or feasible to build a house on that site
Nvithout completely destroying it. It is already protected by current zoning. The original plans that Nvere
there from the beginning of the century have 4 lots. She surmised the original intent of the 4 lots Nvas to
preserve the hill and its beauty. The PUD does not serve any preservation benefit. Conservation is not
needed from her perspective. With regard to loNver cost of street construction and utility extensions, the
homes along Summit Avenue are serviced Nth Nvell Nvater and the residents there are satisfied Nvith it. The
gas and electric utilities are already in place. The PUD Neill not provide any extra benefits to those
residents for utilities. The PUD Nvill not provide any benefits for street construction. If the roadvmy is
Nvidened it Nvill create additional soil erosion issues, retaining Nvalls Neill be needed and the vegetation Nvill
be destroyed. Changing the roadvmy Nvill change the beauty of the neighborhood. No matter how Nvide the
roadvmv Neill be the slope problem Neill remain the same, the drainage problem Nvill be the same and soil
erosion may get Nvorse. The issue Nvith ice on the roadvmy in the Nvinter Neill be the same, all the traffic
Nvill continue move to Hummingbird Road during the Nvinter. From her vantage point she has a unique
perspective because her parents live on 6300 Hummingbird Road in Chanhassen. The reason they bought
that property is because they Nvanted the quiet and unique feel of the neighborhood. The additional traffic
on that roadvmy Neill have an impact. With regard to loNver maintenance costs, she does not think the PUD
Nvill result in loNver maintenance costs to the City because snow removal Neill be the same.
In summary, she stated it is not hard to find a lot to build a house on or to find a house. It is hard to find a
unique neighborhood to live in. She explained Nvhen she and her husband found this unique neighborhood
With its unique terrain and van-ing houses they decided they Nvanted to live there. She noted she is against
the proposed PUD for all of the reasons she just explained.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 14 of 26
Marilvn Foli, 6200 Hummingbird Road, Chanhassen, stated their property is just about directly across
from the land that is to be developed in Chanhassen as part of the overall development. She noted she
shoNved photos during the October 1 public hearing. She displayed photos of the property being talked
about and noted it is a beautiful piece of land. She also displayed a photo of Hummingbird Road and
noted that area is also very beautiful. She stated she could envision a small number of houses located
avmv from the roadvmv that Nvould fit in Nvith the existing property and the rest of the neighborhood. That
is what she is hoping for.
Jon Rienstra, 23120 Summit Avenue, Shorewood, stated his property is located at the bottom of Summit
Avenue. He expressed his concern about stormNvater runoff He explained he hired a company this past
summer to repair and patch his driveway. He stated if a bunch of houses and additional hardcover are
going to be stacked on the top of Summit Avenue he asked how much more that is going to exacerbate the
runoff problem. He explained a couple of times a Near he has to clear 2 — 3 inches of dirt and road debris
off of his driveway.
Rick Bateson, 6180 Murrav Court, Shorewood, stated from his perspective if anyone oN -,ns land they
should be able to develop it providing it Nvould be conforming. He suggested that the neighbors that are
objecting to this come up Nvith the money to purchase the site. He stated he has a beautiful sightline to the
subject property and regardless of if it Nvould be developed as a PUD or a conforming traditional plat he
cannot envision anyone wanting to build a house that would cut into the hillside. There Nvould have to be
a tuck under garage and there Nvould be a lot of tree loss. He noted Shorewood has a stringent tree
replacement policy Nvhich he thinks is in excess for a heavily Nvooded property. He stated that from his
perspective the City should change the garbage collection methods. The City has 3 refuse haulers and 2
recycling collectors. He encouraged the City to consider having just one hauler /collector. That Nvould
eliminate a number of the residents' concerns. He noted that he favors the PUD over a conforming
traditional plat. He reiterated the ovmers of the property should be able to develop it the Nvay they Nvant to
providing drainage concerns and other issues are addressed.
Charles Liedtke, 6231 Hummingbird Road, Chanhassen, stated his property is adjacent to the Ted Rix
property [the subject property]. He lives there Nvith his Nvife and 3 children. He noted they are not against
development. He does not think the other residents in the neighborhood are either. He stated people have
expected development for many Nears. People aINvays thought that there Nvould someday be 1 — 3 new
homes on that entire property. People anticipated they Nvould be very nice homes. People assumed the
developer Nvould take the time to get to know the neighborhood and more importantly the neighbors. They
expected a developer to come up Nvith a proposal that Nvould be a Nvin -N in for even-one. Not the Nvin -lose
one that has been proposed. From his vantage point the revised Concept Plan for the PUD is marginally
better that the first one. He noted that from his perspective it is a "false choice" to say it is either this PUD
or the R -1C [traditional plat] because the residents think there may be inherent problems Nvith the R -1C
(e.g., building on a bluff that should not be built on off of a county road). He does not think the R -1C
Nvould be approved.
He highlighted the gifts that Nvould be received from the developer. One is a conservation easement.
Those are trees that the residents alreadv benefit from located on a historic bluff that one quarter of a mile
doN -,n the road could not be developed because of best practice bluff ordinances. Another is the area
Nvould get a trail; a trail to nowhere. From his perspective no one is asking for it; no one Nvants it. Another
is there Nvould be 6 inches more distance between the homes. This evening people learned it Nvould be a
little more. The average distance between homes in the neighborhood is 45 feet. He stated he does not
consider those items gifts; to him they are tokens.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 15 of 26
He stated he understands that this is the Concept Stage of the PUD but at some point someone needs to
decide if this is a good concept. He noted there Nvill be more traffic. Short term during construction and
long term affecting safety, noise levels and the peace and quiet of the neighborhood. He asked how many
more vehicles Nvill pass per day on Hummingbird Road and Summit Avenue short term and long term. An
analysis of that has not been done. He stated many people of all ages and animals use the 2 roads. He
commented that one day Nvhen he Nvas driving on the roadvmv he saw Ted Rix, the deceased father of the
current oNsner of the property, Nvalking along throNving tree branches onto the road. He stopped and asked
Ted Nvhat he Nvas doing. Ted told him that people Nvere driving too fast and the branches Nvere a natural
speed bump; it slows people doom.
He stated the likelihood of an accident Nvill increase because of the PUD. The roads in the neighborhood
Nvill become more dangerous. He asked who Nvould be in favor of more dangerous roads. He asked how
many additional pedestrian and /or vehicle accidents there Nvill be. He is not aNvare of analysis being done.
He stated construction trucks Nvill be using Summit Avenue and /or Hummingbird Road and he asked how
much they Nvill damage the roadvmvs. He asked Nvho Nvill pay to repair them. He stated long -term there
could be up to 7 new houses. He asked how much the increase in traffic from the new residents Nvill
accelerate the deterioration of the roads and who Nvill pay to repair that. He stated if there is one half inch
of rain he asked how much more Nvill go doNsn Summit Avenue. He asked how many rain gardens there
Nvill be and how big they Nvill be. How much runoff Nvill they prevent? He stated from his perspective the
new houses Nvill be track homes, Nvhile noting he Nvas sure they Nvould be nice. The houses Nvill be on lots
smaller than any others in the neighborhood. They Nvill be closer to the road and closer together. No one
in the neighborhood likes the idea of track homes. Thev do not fit Nvith the character of the neighborhood.
Thev Nvill affect the residents' Nvelfare.
He stated his hope is that the discussion about this PUD ends this evening. Prolonging it Nvill not benefit
the Nvelfare of anyone. He reiterated it is not between PUD and R -1C Nvhich cleverly pits people against
people. There are more choices than that.
Vicki Franzen, 6260 Hummingbird Road, Chanhassen, noted that Greg Fisher, 2340 Hummingbird Road,
asked her to read a letter from him because he Nvas not able to be here this evening. The letter read as
follows.
"Dear Planning Commission members,
,Since the first proposal I have conducted extensive research on PUDs, consulted with legal experts as
well as planning directors in other cities. I have learned something very important and significant
PUDs were not designed to be imposed on mature neighborhoods such as ours. They are designed to
allow for major developments where dozens or even hundreds of homes are to be constructed to
support economic development and increased population density. PUDs are also intended to provide
additional benefits to the neighborhood in lieu of zoning variances like community playgrounds,
pools, nature area etcetera. The revised plan is suggesting that they won't remove trees and that is
the benefit we are all supposed to appreciate. This is nothing more than a token ploy in my opinion.
I believe PUDs are an important tool and use in the right place. Summit Avenue and Hummingbird
Road are not the place for a PUD. It is important to note that Summit and Hummingbird are one in
the same. Any impact on Summit directly impacts each and every resident on Hummingbird from a
safety, traffic, road use and quality of life standpoint The residents on the Carver side Chanhassen
side of the street deserve to be heard equally and treated as such. The vast majority of traffic flows
down Hummingbird to the north toward Summit especially in the winter when navigating up the steep
slope of,Summit
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 16 of 26
I have read and understood the City Engineer Paid Hornby's comments as they relate to the proposed
PUD. It is a sound and objective summary in my opinion. There are still many technical,
environmental, safety and engineering questions that need to be answered.
On the contrary I have also read Planning Director Brad Nielson 's memorandum dated October 28
[actually dated October 31] regarding the Summit Woods Concept Plan. I understand that Mr.
Nielsen is a long time City employee and part of his job is to work with the builders. However, when I
read his report it is written in a tone favoring the developer and I don't understand this. City
employees work for the people and is it not the Planning Director's duty to enforce the City's existing
zoning regulations first and foremost Does the Planning Director work for the developer or does he
represent the people of Shorewood. Shoiddn't his recommendations and comments be objective and
based on facts and data? The last paragraph of his memo states the following "The Summit Woods
project is exactly the type of project for which the planned unit development (PUD) tool was
intended. It must be remembered that the property owner has a right to develop his property under
the rules established by the City. In this instance, the PUD approach is considered to be./br superior
to traditional platting. " Mr. Nielsen contradicts himself in the concluding paragraph where he
references individual property rights afforded under the rules established by the City. This is what we
are asking for. Is it Mr. Nielsen 's opinion that the proposed PUD is far superior to traditional
platting? Is this the Planning Commission's opinion? The people who actually live here disagree. I
vehemently disagree with the statement that the PUD tool was intended for this type of project I
strongly agree that property owners have the right to develop their property under the rules
established by the City as stated by Mr. Nielsen. The rules should not be changed for this proposed
development.
Again, I respectfidly request the Planning Commission reject this latest PUD and strongly consider
the people's voice. The people who actually live here deserve to be represented. It is your duty as
elected officials to represent your constituents appropriately. I ask you to consider how many
constituents are in the room tonight who are in support of the PUD. There is nothing logical about
the PUD other than it maximizes the profit of the people who will never live here.
I knew Ted Rix. He was a kind respectfid man who cared about the neighborhood and people who
lived here. There is a massive tree trunk- still lying in the backyard of his home. I offered to cut it up
for him once. He said he wanted to keep it the way it was While we can't expect anyone who owns
the property to keep the things the same we can expect the changes to be respectfid and abide by the
existing rules I am quite certain the PUD is not the legacy he envisioned for his property.
Sincerely,
Greg Fischer"
Commissioner Labadie stated that for the record she asked Ms. Franzen to give the address of Mr.
Fischer. Ms. Franzen stated his address is 2340 Hummingbird Road.
Lea Foli, 6200 Hummingbird Road, Chanhassen, noted that he had not realized that the Planning
Commissioners volunteer their time. Thev do not get paid. He thanked the Commissioners for what they
do. He stated he had knovm the now deceased Ted Rix; the former oNsner of the subject property. He
commented that when he first met Ted Rix when he and his Nvife came to look the vacant lot that they
ultimately built on Ted introduced himself as the crudest person in the neighborhood. He stated he
thought that if Ted Rix Nvere present this evening he Nvould have more forceful opinions than those heard
this evening. From his perspective Ted Rix Nvould be really disappointed Nvith what is being proposed. He
does not think he Nvould have agreed that the significant 1.85 acre tree conservation area Nvould be a
lasting legacy from the Rix family to this neighborhood.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 17 of 26
He explained his home is 5,600 square feet in size and it has every conceivable upgrade in it. He stated if
he Nvere to put his home on the market and if he Nvere to tell a person interested in is property* that the
proposal is to build six new homes across the street from his property he thinks the interested partv Nvould
take pause. He then stated it is his opinion that what is being proposed Nvill probably reduce the value of
his property by $200,000. He does not like the thought of that happening.
He asked who oN -,ns the subject property now. Someone in the audience responded Don Rix. He stated if
that is the case this is an open ball game. He noted that he hopes the PUD is denied. He stated from his
perspective the easy N-,-a-,- to develop the lot north of the county line is to build 3 beautiful houses a long
N-,-a-,- back from the road. Evervone Nvould be happy.
Chair Geng closed the Public Testimony portion of the Public Hearing at 9:42 P.M
Commissioner Labadie stated the copy of the Concept Plan included in the meeting packet indicates 9
trees Nvould be lost. If the proposed houses Nvould be setback further from the road she asked if
substantialIv more trees Nvould be lost. Mr. Bona responded they Nvould be.
Commissioner Davis stated her main concern continues to be the road and the drainage. From her
perspective they are astronomical issues. She noted that she does not believe to the slightest degree that
the rain gardens Neill control runoff She also noted that she does not think a 50- foot -long delivery trailer
can make it around the corner of the road. She stated there is construction going on near her home and
sometimes construction vehicles make it difficult to use the roadwa -,T. She then stated the proposed
development Neill contribute to an already horrible drainage problem that should be solved before more
houses are constructed in the area. She Nvent on to state Summit Avenue is just not Nvide enough.
Mr. Bona stated Homestead plans to address all of the concerns the City Engineer listed in his
memorandum dated October 28, 2013. It Neill do all of the analysis that is required for the drainage as part
of the preliminary plat. He noted that the City Engineer Neill not allow more stormwater to flow down
Summit Avenue. The site Nvill have to be designed in a N-,-a-,- that it Neill retain the stormwater in the rain
gardens.
Commissioner Labadie stated Mr. Rienstra had indicated that he had to replace his drivewaN- and that
debris Nvas in the drivewaN-. She asked if the contractor who replaced the drivewa -,T thought the damage
Nvas caused by the erosion issue or Nvas it because it Nvas an old drivewa -,T that Nvas in need of replacement.
Mr. Rienstsra stated the person who repaired his driveway had indicated the rest of his driveN-,aN- Nvas in
excellent condition. His drivewa -,T only had to be repaired doN -,n by the road.
Commissioner Garelick asked Director Nielsen if it Neill ever become mandator`* to Nviden Summit
Avenue to at a minimum comply Nvith the Fire Code. Nielsen stated for this proposed development staff
is recommending the road be Nvidened to at least 20 feet (which is the Fire Code standard) in front of the
plat. Staff has also talked about the fact that the City Nvill likely have to advance its study for the
remainder of Summit Avenue going doN -,n the hill. Nielsen noted that Shorewood cannot dictate what
happens in Chanhassen to any degree. Garelick stated when the City makes improvements to the road he
asked if the City Nvill pay that cost or if the property oN -,ners Neill pay it. The developer Nvould pay the cost
to Nviden Summit Avenue in front of his plat. Nielsen noted that Shorewood does not assess for roadwa -,T
improvements at this time. Therefore, additional improvements would be paid for out of City funds.
Ms. Foli stated from her perspective there Nvould be plenty of room to move the houses further back on
properties without impacting trees a lot. She then stated yards could be on the sides of the houses.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 18 of 26
Chair Geng noted that he is also concerned about the substandard roadwa -,T and stormNvater runoff He
stated he agrees that the City should move up consideration of making improvements to Summit Avenue.
He then stated that it is his understanding that rain gardens can be designed to Nvork Nvell and that they do
Nvork Nvell if maintained. He expressed concern that private individuals may not be committed to doing
that forward. He asked is some type of covenant Nvould be acceptable to the developer. Mr. Bona
responded yes and explained that is typically how Homestead solves that type of problem. He stated
maintenance of a rain garden is complex and there needs to be rules each property oN -,ner Nvould follow.
Geng noted there is some precedent for this type of thing Nvith other PUDs in Shorewood. Mr. Bona stated
Homestead's two PUDS it recentIv developed in the City of Minnetonka each had rain gardens and there
are recorded covenants to ensure they are maintained.
Commissioner Labadie stated she shares some of the same concerns about the rain gardens and the
maintenance of them even Nvith a covenant. Relying on rain gardens in Minnesota could prove to be tricky
during the spring when the snow is melting on the hill and the ground is still frozen. She questioned
where that stormwater Neill flow. She noted she is extremely concerned about drainage. Chair Geng noted
that drainage is a problem no matter what when the ground is frozen. Labadie stated she is not sure that
having only rain gardens is sufficient.
Commissioner Davis agreed that drainage is a major concern and stated stormwater is part of road
construction.
Chair Geng stated drainage Neill be addressed during the next stage.
Heidi Welbig, 6291 Hummingbird Road, Chanhassen, stated N idening Summit Avenue Nvould not be an
ordinary undertaking. It Nvould cost a tremendous about of money.
Mr. Foli stated there has been a lot of discussion about trees. He pointed to something on the screen and
noted there Nvas a large tree in two different spots and he thought they could be 50, 60 to100 Nears old. If
the houses are constructed further back on the lots those trees Nvill not have to be removed.
Commissioner Maddv stated on a conceptual level all of the site's challenges can be ignored (e.g.,
drainage management and trees). They will have to be dealt Nvith in the next stage of this project. He
suggested the discussion be focused on the PUD. Some think a PUD is not appropriate for this site. He
thinks it is. The PUD is consideration of one gift to the City (a gift of conservation open space) for the
relaxing of a rule. He asked if the building of 1 extra house as part of the PUD up at the top of Summit
Avenue Nvould be Nvorth it (a conforming plat Nvould allow for 3 houses to be built). He noted he has
difficulty *ustif -,Ting that because of the cost to build on the site. He stated he does not think the PUD at
that grade is Nvorth the City relaxing its rules. He asked if 1 extra house is actually the issue at hand or
should be Planning Commission be delving into things such a drainage, erosion and trees.
Chair Geng stated the public hearing is about the appropriateness of the Concept Plan being proposed. It
is not about a traditional plat. The public hearing Nvas noticed as a PUD. The focus needs to remain on the
PUD. He noted there Nvould not be a conservation easement Nvith a conforming traditional plat and there
Nvill be 1 less house.
Commissioner Maddv stated he just Nvanted to understand the actual Nvorth of the conservation easement.
He then stated the zoning in the area is different than the actual conditions of the site. He questions if this
is the place to relax the rules.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 19 of 26
Mr. Bona explained if Homestead Nvere to come back Nvith a conforming plat similar to Nvhat Nvas shoN -,n
earlier this evening it Nvould be a 3 -lot layout up at the top of Summit Avenue. It Nvould also come back
Nvith a house plan for the bluff Homestead is going to build on top anvvmy, at least 3 three houses.
Building on the extra 2 lots Nvould be an added benefit. Homestead's choice Nvould be not to do anything
on the slope and instead do something on the 2 lots. He noted that he agrees the issue this evening is the 1
extra lot on the parcel being discussed. He acknoNvledged that there are a lot of other issues. He stated the
conservation easement is very substantial. People take for granted that Nvhat is there now Neill be there
forever. But, the property owner has the right to develop the property the Nvav Homestead has shoN -,n and
the oN -,ner hired Homestead to make that happen for him. The oN -,ner is in full support of Nvhat is being
proposed.
Council Liaison Woodruff stated the Planning Commission is being asked to make a recommendation to
City Council that the PUD is or is not an acceptable solution.
Chair Geng stated the question at hand from his perspective is if the PUD is appropriate for this site. He
does share concerns raised about drainage, the substandard nature of Summit Avenue and so forth. He is
still not convinced that Nvhat is being proposed is the right solution from an aesthetic perspective. He
thought the revisions the developer made to the Concept Plan are substantial. He noted that he
understands that Nvhat has been presented in the Concept Plan is not meant to be a certain type of
architecture for the houses. He stated he understands the houses Nvould be much closer together than
others in the neighborhood.
Commissioner Garelick noted that he has been in the real estate business for more than 40 years. He
stated it Nvould be helpful if Shorewood Nvere to have a definition of neighborhood. He commented in
some areas in the City of Minneapolis residents take great pride in their neighborhoods. And, they make
an effort to preserve their neighborhoods including the value of their properties. He expressed concern
that the addition of the houses as proposed, including being so close together, Nvill change the character of
the neighborhood. He did not think it Nvould be appropriate to change such a unique and beautiful
neighborhood. He questioned if it might be Nvorthwhile to go to the next stage in this process in order to
be provided Nvith more detail. He stated at this time he supports the residents and keeping the character of
the neighborhood.
Commissioner Muehlberg stated he is not N ild about the PUD. He noted that a traditional plat may
become a reality. He asked if people can live Nvith the traditional plat.
Alex Petrosian, 23130 Summit Avenue, Shorewood, stated based on information presented this evening
he stated there Nvere originally 4 lots on two existing parcels on the site. He asked whN- that plan is being
changed. He then asked whN- it Nvould be alloNvable to put two houses on the bottom to begin Nvith. He
stated there Nvas never a plan to have more than 4 lots on that subdivision. He asked if it is a new City rule
that Nvould allow an extra 2 houses on the bottom. He stated he Nvould be okay if just 3 houses Nvere built.
A property oN -,ner has a right to build on their property and the 3 houses Nvould be conforming. He noted
he does not think the area next to him could be built on.
In response to a question from Council Liaison Woodruff, Director Nielsen explained Mr. Rix oN -,ns 2
parcels of land in Shorewood and another 1 in Chanhassen. Woodruff stated three residents have stated
that the loNver parcel Nvas to be 3 lots. Nielsen noted he is not aNvare of an -ahing that indicates that. The
plat shows it as one lot.
Mr. Foli suggested a compromise. He stated from his perspective it does not have to be framed between
the PUD and a conforming traditional plat. He then stated residents do not need the threat that if people
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 20 of 26
don't go Nvith the PUD then it Nvill be developed under a conforming traditional plat. He thought there is a
middle ground. He noted people are not against a PUD. They object to the PUD in this form. He asked the
developer to come back Nvith a different PUD.
Someone in the audience expressed her objection to the PUD.
Chair Geng asked where this application is in the 60 -day rule timeframe. Director Nielsen responded it is
approaching the second 60 -day period. Nielsen explained if a recommendation is not made this evening
the City needs to send the applicant a letter that this consideration Nvill take longer than 60 days and up to
120 days.
Geng stated recognizing that this proposal is in the Concept Stage and that detailed engineering Nvork
Nvould not be done until later on in the PUD process he asked if there is any information the Planning
Commission needs at this time before it can make a recommendation.
Commissioner Muehlberg stated he Nvould like to hear more from the engineer about how drainage Nvill be
handled. Drainage is a big concern to him. Chair Geng stated that is typically handled in the Development
Stage. Muehlberg asked how the Planning Commission can make a recommendation either Nvay Nvithout
knoNving enough about this.
Director Nielsen explained the waN- a PUD is handled through the 3 stages (Concept Stage, Development
Stage and Final Plan) Nvas designed to raise the issues for the next level of review (e.g. the preliminary
plat, the Development Stage). A developer cannot prepare detailed plans for every concept that comes
along. There has to be some acceptance or denial of the Concept Plan. If there is acceptance it can be
accepted Nvith a direction that they have to address the drainage issue satisfactorily. He noted those
questions Nvere asked during the October 1 public hearing and they Nvere addressed by proposing rain
gardens instead of the pond below. The rain gardens Nvould have to be sized to Minnehaha Creek
Watershed District standards and City standards. To delay this for information that is provided during the
Development Stage may not be the appropriate thing to do.
Chair Geng clarified he Nvas not suggesting this be delayed for that reason. He stated the engineering
questions Nvould be addressed during the Development Stage. He then stated this proposal is somewhat
unusual because of the topography of the site. He noted that he does not recollect there being a PUD
proposal that is as challenging as the one being discussed.
Labadie moved, Maddy seconded, recommending denial of the proposed Planned Unit
Development for the property located at 23040 Summit Avenue.
Commissioner Garelick stated he does not think the Planning Commission has enough information to
make a definitive decision on the future of the proposal. He then stated he agrees that it should be an
unfavorable recommendation at this time unless information can be provided that shows the concerns Neill
be dealt Nvith.
Chair Geng reiterated that type of detail is provided later in the PUD process. He stated he did not think
any developer Nvould provide that type of detail during the Concept Stage. If the developer cannot provide
answers during the Development Stage then the project may die at that point.
Motion passed 511 with Geng dissenting.
Chair Geng stated the Planning Commission recommends Council not approve this Concept Plan.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 21 of 26
Chair Geng closed the Public Hearing at 10:27 P.M.
Chair Geng thanked the members of the audience for coming this evening and sharing their vieNvs
Chair Geng recessed the meeting at 10:27 P.M.
Chair Geng reconvened the meeting at 10:30 P.M.
2. 8:30 P.M. PUBLIC HEARING — INTERIM CONDITIONAL USE PERMIT AND SITE
PLAN REVIEW FOR A BICYCLE REPAIR BUSINESS
Applicant: James Steinwand
Location: 5680 County Road 19
Chair Geng opened the Public Hearing at 10:30 P.M., noting the procedures used in a Public Hearing. He
stated this hearing is for an interim conditional use permit (C.U.P.) and site plan review for a bicycle
repair business at 5680 County Road 19. The applicant is Jim Steinwand and he is present this evening.
He explained if the Planning Commission makes a recommendation on this item this evening it Nsill be
placed on a November 25, 2013, Regular City Council meeting agenda for further review and
consideration.
Director Nielsen explained that during its June 4, 2013, meeting the Planning Commission held a public
hearing to consider a request by James Steinwand for a conditional use permit for a bicycle repair and
auto detailing business at 5680 County Road 19. After a number of issues Nvere raised about that
application the Planning Commission decided to continue the hearing to its next meeting. Mr. Steinwand
took issue Nvith a number of staffs conditions listed in the staff report dated May 30, 2013. After the
meeting he indicated that he intended to Nvithdraw his application. Mr. Steinwand had explained that his
use Nvas likely to be short term and that he did not Nvant to make the investment in a long -term site plan.
During the hearing, staff suggested another approach that may Nvork for the site which is an interim
C.U.P. The interim C.U.P. is a tool in the City's Zoning Code that allows for uses of property that may
not be consistent Nvith a long -term plan for the area but are a reasonable use for the property until the
property is developed or redeveloped. One of the stated purposes of the interim C.U.P. is "To allow a use
that is presently judged acceptable by the City Council, but that with anticipated development or
redevelopment, will not be acceptable in the fixture; or ... ".
When the application Nvas first being considered the applicant had objected to the condition of having to
remove the driveway on to County Road 19. He also objected to having to remove pavement that Nvas
non - conforming under current code and to put curbing around the entire parking lot. The interim C.U.P.
allows the City to make those exceptions on a short-term basis.
Based on the analysis of the case, staff recommends an interim C.U.P. be granted subject to the folloNving
conditions:
1. The initial approval should extend for three years, after which the property Nvill be revieNved for
its relationship to redevelopment activity in the SmithtoNsn Crossing redevelopment area. If
redevelopment is not imminent at that time, the permit Nvould be extended for an additional two
years, after which the nonconformities listed in the May 30, 2013, staff report Nvould be brought
into conformance or the use Nvould be removed from the site.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 22 of 26
2. BST the time the City Council revieNvs this application, it Nvill be too late to do any paving. It is
recommended that the applicant obtain a bid for paving the gravel portion of the parking lot and
removal of the small area of bituminous mentioned above. From that bid, a letter of credit or cash
escroNv for one and one half times the amount of the bid should be required in order to ensure that
the Nvork Nvill be done no later than June 1, 2014.
3. Similar to Item 2, landscaping Nvill not be able to be done until next spring. Again a letter of
credit or cash escroNv should be required to guarantee that the landscape plan is implemented by
June 1, 2014.
4. Any proposed signage for the site must comply Nvith the requirements of the ShoreNvood Zoning
Code.
5. No outdoor storage, display or service is alloNved on the site. All service Nvork is to be performed
Nvithin the building. Parking or storage of commercial vehicles or trailers is not alloNved on the
property except inside.
6. The proposed use of the property is subject to the provisions of Section 1201.04 Subd. 4. of the
ShoreNvood Zoning Code Nvhich sets forth the interim C.U.P.
Nielsen noted the applicant has submitted a landscape plan that Nvas prepared by a professional landscape
firm. The plan is consistent Nvith Nvas discussed the first time around and it is generally consistent Nvith the
Countv Road 19 Corridor Plan.
Chair Geng asked Mr. SteinNvand if he has anything to add or respond to
Jim SteinNvand, the owner of MST Car Guy and the applicant, stated he has contacted an asphalt contractor
and he has received a bid from them. He also has received something from Mom's Landscaping. He noted
he can enter into a contract Nvith both companies to get those things done in the spring. Each Nvill require
him to put 25 percent doom. He stated he Nvill be as excited as anyone to get those two things done. He
stated he is new in business Nvith his MST Car Guv business. He questioned the need to provide an escrow
or line of credit when he alreadv has to put money down Nvith those two companies. He noted he is
anxious to get the bicycle repair business started.
Commissioner Garelick asked Mr. SteinNvand if he Nvould be running the bicycle repair business.
Mr. SteinNvand noted he is alreadv doing bicycle repair in the MST Car Guy building. What he is requesting
now is basicalIv an extension of that business. He clarified that in the new location he Nvill be doing
bicycle repair, rental and sales. He noted that is stated in his application. He explained the infrastructure
Nvill go through his existing computer system at his MST Car Guy building. The individual who used to run
Area Wide CNTcle is his pseudo bicycle repair manager now and he Nvill be staged in the building located
at 5680 County Road 19. He stated because the two buildings Neill be so close he Nvill be able to go
between buildings at any time.
Commissioner Garelick stated the bicycle repair business is something the area needs.
Mr. SteinNvand stated he thought it Nvill be fun. There are a lot of local people that Nvill be excited about it.
There are bicycle groups that are excited about it.
Chair Geng opened the Public Testimony portion of the Public Hearing at 10:39 P.M
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 23 of 26
LoNvell Dav (Boone), 25 Pleasant Avenue, Tonka Bay, and a representative for the American Legion Post
259 located at 24450 SmithtoN ,,n Road, noted the Legion oN -,ns the 5680 County Road 19 property. He
stated he thought that for the interim everyone believes this is the best solution for this property. With
regard to curbing the parking lot area, American Legion representatives and Mr. SteinNvand have
discussed that if Mr. SteinNvand's bicycle business goes Nvell curbing Nvould be installed before the five
Nears is up and maybe Nvithin three Nears. He then stated Nvith the approach proposed he believes everyone
Nvins and the site gets cleaned up.
Commissioner Garelick asked if the utilities in the building are in Nvorking order. Mr. SteinNvand stated
they Nvere when the building Nvas closed up a few Nears ago.
Commissioner Maddv asked if Mr. SteinNvand intends to connect to power, Nvater, gas and other utilities.
Mr. SteinNvand stated he does.
Commissioner Davis stated that lot is used as a cut through off of County Road 19. She asked if Mr.
SteinNvand is going to put a stop to that. Mr. SteinNvand noted he Nvill; it is dangerous.
Chair Geng closed the Public Testimony portion of the Public Hearing at 10:43 P.M.
Council Liaison Woodruff stated the information in the meeting packet does not clearly state the use the
Planning Commission is going to make a recommendation on. He recommended the motion explicitly
state what the use will be. He stated he understands that information Nvould have been provided last May
but he has not seen it. He then stated the copy of the landscape plan included in the packet indicates
screening between the 5680 County Road 19 building and the American Legion building. He noted that
he does not think the City should dictate screening between two properties ovmed by the American
Legion.
Director Nielsen stated the County Road 19 Corridor Studv talked about having a backdrop of
landscaping behind the commercial businesses along County Road 19.
Council Liaison Woodruff stated from his perspective if the American Legion Nvants screening the Legion
should Nvork that out Nvith its tenant Mr. SteinNvand. He noted he Neill make that comment when Council
considers this if the landscape plan stays the same. He stated if the City Council approves this application
the permit Nvill be issued immediately on the basis that some Nvork Neill be done next spring. The City
needs a guarantee that the Nvork Nvill be done. That is the purpose of the escrow.
Chair Geng asked if a letter of credit is onerous. Council Liaison Woodruff stated he assumes the City
Nvill accept a non - revocable letter of credit. Director Nielsen noted a cash escrow or letter of credit is
fairly typical. Geng asked Nvhat a letter of credit costs. Director Nielsen stated it used to be 1.5 percent but
he is not sure Nvhat it is now.
Geng stated Nvith regard to the staff recommendation that the interim C.U.P. be for three Nears and then be
reevaluated and if redevelopment is not imminent then the C.U.P. be extended for another two Nears. He
asked whN- it is important to define how long the extension Nvould be for at this time. Nielsen stated an
interim C.U.P. should have a deadline on it. Nielsen clarified he is not saying the bicycle repair, rental
and sales business can't be a long -term use for that area. Nielsen noted that for now the City is waving
requirements that everyone else has to comply Nvith. Geng clarified he is fine Nvith the three gears but he
does not Nvant to tie Council to a two -Near extension. Nielsen clarified it is for up to two Nears N ithout
having the improvements made.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 24 of 26
Commissioner Muehlberg asked Nvhat kinds of signage Nvould be alloNved. Director Nielsen explained the
applicant is alloNved three signs on the property, two of which can be Nvall signs and one can be
freestanding. He thinks, but is not entirely sure, that the existing freestanding sign on the sight is based on
the size of the alloNvable area. The bicycle business could use the pylon sign if it Nvants. The amount of
signage that is alloNved is up to three signs, Nvith the total area based on 10 percent of the building
silhouette. Because the property is a corner lot they can use both the south and east elevations. Maddy
asked if the signs have to be for the bicycle business. Nielsen responded yes and noted offsite advertising
is not alloNved.
Mr. SteinNvand noted the legal name of the company is My Car Guy and he has checked Nvith legal
counsel on that. He stated he has a couple of other companies that are an extension of that. The bicycle
business Neill be My Car Guy doing business as South Lake Cycle. He then stated based on his
calculations the freestanding sign is the sign limit. He explained he envisions the top square having the
My Car Guy logo and the second saying dba South Lake Cycle.
Davis moved, Garelick seconded, recommending approval of the interim conditional use permit for
a bicycle repair, rental and sales business for the property located at 5680 County Road 19 subject
to the conditions in the staff report. Motion passed 6/0.
Chair Geng closed the Public Hearing at 10:54 P.M
3. DISCUSS ATTENDANCE
Chair Geng explained that he had asked that the topic of attendance be placed on this agenda. For the
October 1 meeting there Nvas not a quorum of the Planning Commission for almost one -half hour.
Unfortunately, for that meeting there Nvere quite a few people in the audience. That reflected poorly on the
Citv and it is an embarrassment for even-one. He noted that in the code of ordinances it states that if a
member of a Commission attends less than half of the meetings in a year or if they miss four consecutive
meetings that is considered their resignation. He suggested that going fonvard people email Director
Nielsen and him and copy the rest of the Commission if someone cannot attend an upcoming meeting or
if they are going to be late. If people know during a meeting that they Nvill not be able to attend the next
meeting that they bring it up during the draft next agenda topic.
Commissioner Muehlberg noted that he Nvas the guilty party the last meeting. He explained that he drives
bus part time and he got delayed bringing the children back because it Nvas an overtime situation. It Nvould
be helpful if there Nvas a phone number he could call Nvhen situations like that come up. Director Nielsen
stated he Nvill give all of the Planning Commissioners his cell phone number and he asked them not to
give it out.
Chair Geng noted he did not bring this up to single anyone out.
Commissioner Maddy asked if it Nvould be better to let just Director Nielsen know.
Chair Geng stated it Nvould be nice if all of the Planning Commissioners know. He noted that he had
asked staff to put a reminder in the email that is sent out Nvith the meeting packet.
4. MATTERS FROM THE FLOOR
There Nvere no matters from the floor presented this evening
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 25 of 26
5. OLD BUSINESS / NEW BUSINESS
Commissioner Maddv stated that the City of Chanhassen has a hill/bluff zoning regulation. He asked if
the Planning Commission should know more about that. Director Nielsen stated the Commission could
review that and noted that it is probably similar to what the City has for its shoreland district. The City
has a bluff section for riparian lots. Maddv commented that the City is a pretty flat town except for the
Summit Avenue hill.
6. DRAFT NEXT MEETING AGENDA
Director Nielsen stated there are two relatively simple conditional use permits (C.U.P.$) slated for the
December 3, 2013, Planning Commission meeting. One Nvill require a rezoning in order to get the C.U.P.
the applicant is requesting. The Commission has to schedule a neighborhood meeting for the Galpin Lake
Road trail segment and the Mill Street trail segment. He anticipates the open house meeting Neill be late
November or early December. He suggested maybe having the open house from 5 P.M. — 7:00 P.M.
before the December meeting.
Commissioner Muehlberg asked if there is anything new N ith the trail budget.
Director Nielsen noted that Council has pushed the Mill Street segment out for at least a few Nears
because of the expense and the lack of right- of -Nvay on the County road. He stated Hennepin County is
really disappointed Nvith that. He then stated as of now it appears that the Galpin Lake Road segment Nvill
move forward.
Commissioner Davis asked if the Mill Street segment being talked about is the trail to nowhere. Director
Nielsen explained if from the City of Excelsior to the City of Chanhassen is nowhere then that is the one.
7. REPORTS
Liaison to Council
Council Liaison Woodruff reported on the October 28, 2013, City Council Nvork session and regular
meeting (as detailed in the minutes of those meetings).
None
SLUC
Other
Chair Geng stated the Planning Commission needed to establish Council Liaisons for the next seven
months.
Council Liaisons Nvere selected as folloNved:
November 2013
Commissioner Davis
December 2013
Commissioner Garelick
January 2014
Chair Geng
February 2014
Commissioner Muehlberg
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
November 5, 2013
Page 26 of 26
March 2014
Commissioner Maddv
April 2014
Commissioner Labadie
Mav 2014
Commissioner Charbonnet
Council Liaison Woodruff asked if any Planning Commissioner terms are up in 2014. [Commissioner
Charbonnet's and Commissioner Garelick's terms are up in February 2014.]
Commissioner Davis stated from her perspective a person has to do one term just to figure things out.
Then in the second term they can make more of a contribution.
8. ADJOURNMENT
Muehlberg moved, Maddy seconded, Adjourning the Planning Commission Meeting of November
5, 2013, at 11:10 P.M. Motion passed 6/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD . SHOREWOOD, MINNESOTA 55331 78927 • (952) 960 -7900 ,
FAX (952) 474 -0128 • www.d.shorewood.w.us • cityhall @ci.shorewood.mn.us
I
MEMORANDUM
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: 26 November: 2013
RE: Johnson, Jeff and Colleen — Rezoning and Conditional Use Permit for
Accessory Space in Excess of 1200 Square Feet
FILE NO. , 405(13.12)
I
BACKGROUND
1
Jeff and Colleen Johnson own the property at 5015 St. Alban's Bay Road (see Site Location map
- Exhibit A, attached). They propose to demolish the existing home on the site and build a new j
home with an attached garage, keeping the existing detached garage on the property also. The
current R -1D /S, Single- Family Residential /Shoreland zoning of the property limits the total
amount of accessory space to 1000 square feet of floor area, which precludes keeping the existing
garage: Staff has suggested that the owners apply for a rezoning from R -1D /S to R -1C /S in order
to accommodate their plans. Since the. total amount of proposed accessory space will exceed
1200 square feet, they have also applied for a conditional use permit:
The subject property is shown, with the location of the new house and garage and existing
garage, on Exhibit B. The property contains 28,559 square feet of area. It is characterized by a
small hill in the northwest corner of the site which drops off, as much 'as 12 feet in elevation, in
all directions. As mentioned in the City Engineer's Memorandum (Exhibit C), dated 18
November 2013, the property drains primarily to the southeast, to a landlocked low area on the
lot next door.
The proposed home, shown on Exhibits D and E, contains 4556 square feet of floor area on two
and one -half levels. The proposed garage will have 971 square feet of floor area. Combined
with the area of the existing garage (672 square feet), the total amount of proposed accessory
space is 1643 square feet.
®�® PRINTED ON RECYCLED PAPER
Memorandum
Re: Johnson — Rezoning and C.U.P.
26 November 2013
Exhibit G shows the current zoning pattern for the neighborhood in which the property is located.
As can be seen, lots to the west of the site are zoned R -1D /S and lots to the east of the property
are zoned R -1C /S. As indicated in the Applicants' letter, dated 7 November, their property is
considerably more consistent with the size requirements of the R -1 C/S district than the current R
1D /S district.
ANALYSIS/RECOMMENDATION
A. Rezoning. When Shorewood did its first Comprehensive Plan, in the early 80's, one of
the first things done was to adjust its Zoning Districts map to make it consistent with
existing and proposed development. The R -11) district was created to address numerous
older, smaller, lots that existed in several areas of the community. This district allows
lots as small as 10,000 square feet in area, with correspondingly reduced setback
requirements. It eliminated a significant number of nonconfolmities and even allowed
many of the homes in those areas to be expanded to some degree.
Similarly, the R -1C district was originally created allowing homes to be built on 20,000
square -foot lots with somewhat greater setbacks: The Applicants' lot, as mentioned in
their letter, is much more reflective of R -1C requirements than R -ID, In fact, at 28,559
square feet, it is considered ample even in the R -1C district. At 113 feet of width, it also
exceeds the minimum R -lC width requirement of 100 feet. This request is considered to
be a logical extension of the R -1C /S zoning district.
B. Conditional Use Permit. While the R -1C zoning district requires greater lot size and
setbacks, it also allows somewhat more accessory space —1200 square feet versus 1000
square feet in the R -11) district. The Zoning Code also allows accessory space in excess
of 1200 square feet, by conditional use permit. Following is how the Applicants' request
complies with the criteria for a C.U.P.:
1. The total amount of accessory space (1643 square feet) does not exceed the total floor
area above grade of the dwelling (4566 square feet).
2. The total amount of accessory space cannot exceed 10 percent of the minimum lot
size for the zoning district in which the property is located. The minimum lot size for
the proposed R -1C /S zoning is 20,000 square feet (.10 x 20,000 = 2000).
3. The property must comply with setback and hardcover standards (assuming rezoning,
this would be R -1C /S. The existing garage and proposed home with attached garage
comply with R -1C /S setbacks and proposed hardcover is 23 percent.
The Zoning Code also precludes site drainage from adversely affecting adjacent
properties. In this regard, the City Engineer has recommended that the additional rate
and volume of runoff resulting from the redevelopment of the site be addressed with
the grading of the property. He recommends some sort of infiltration basin or rain
-2-
Memorandum
Re: Johnson — Rezoning and C.U.P.
26 November 2013
garden for this purpose. The conditional use permit should include long -term
provisions for maintenance of that feature.
4. The accessory space must be architecturally compatible with the dwelling. As can be
seen on Exhibits D and E and Exhibit F, the accessory structures are consistent with
the proposed home.
The rezoning request is somewhat unusual in that, typically, a property owner is looking for
zoning with lesser setbacks or lot size. In this case the Applicants are willing to abide by higher
standards in order to be able to have somewhat more accessory space. As mentioned in the
preceding, the proposal is a logical extension of the R -1 C/S zoning district. Assuming the City
concurs, the C.U.P. is consistent with the requirements of the Zoning Code and approval is
recommended, with the stipulation that drainage be addressed pursuant to the City Engineer's I
recommendations. j
Cc: Bill Joynes
Paul Hornby
Tim Keane
Larry Brown
Jeff and Colleen Johnson
Rodney Colson
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SITE PLAN SURVEY FOR: /
Property located in Section 25, Township 117, Range 23,
COLSON CUSTOM HOMES 993.4 Hennepin County, Minnesota.
/
997.9_ \ — ° �j Property Address: 5015 St. Albans Way Bay Road
�(o i 9973
994,0 / \�ti 1000.6 / / S ?6.40,OJ"E 789
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The Gregory Group
/ I 0 / � �o �' 14
\o war Pole ( C �^ / 2 / /i 9 ��a
d.b.a.
Z6��'� LOT SURVEYS COMPANY, INC.
,a'� J• '� / / / �a� \ °° , l,�Ba• / o� ��a (1 Established in 1962
r , /" a LAND SURVEYORS
�r,' ,' �� / 989. ��� j REGISTERED UNDER THE LAWS OF STATE OF MINNESOTA
/ °
� (� � I � � „ � / , � � �, �'� °-� "� A � 7601 73rd Avenue North (763) 560 -3093
/ i°� Minneapolis, Minnesota 55428 Fax No. 560 -3522
l( ' 5 , // Surveyors Certificate
\ ^ / / / / is /
9.
994.7 /i 0 ry `1 !
\ 3 s 78' 2 "maple./
—6p ` \ �\ 9 1.3(
o / `986
y "% e \
l \ 99
�O �� \11 \ 9 0� , \ ` � l Proposed Hardcover
�O 9� ,4 maple/ ( Residence = 2397 sq, ft
Porch = 131 sq, ft
4 Deck = l 40 sq. ft
992.5 /2 0 \ — — — — / Garage = 670 sq. ft
°3.9 " � \ Dave * Walks = 3236 sq, ft
99
7/— \ / 994.7 \ 9SBy l Total Hardcover = 6574 sq, ft
manhole 0 \ /� R Area of Parcel = 26559 sq. ft
rim =992.3 �Q \ �� `� Percentage of hardcover = 23.02%
rnv= 982.00 —� 992.0 � vy � y�3 1 � �
a
dower Pole
\ \ 995.0
\
\ Rev.
\ /ko9 11 -5-
\
Lots 25 and 26, Block 3, MMNETONKA MANOR
Hennepin County, Minnesota.
The only easements shown are from plats of record or information
provided by client.
I certify that this plan, specification, or report was prepared by me or
under my direct supervision and that I am a duly Licensed land
Surveyor under the laws of the State of Minnesota.
Surveyed this 9th day of October 2013.
Signed
Gregory R. P a h, inn. Reg. No. 24992
ld deck Drawr '- I
house E 5' Exhibit B
File IN PROPERTY SURVEY
Mm-
INVOICE NO. 81939
F. B. NO. 1070 -58
SCALE: 1" = 30'
• Denotes Found Iron Monument
t,\
O Denotes Iron Monument
Ij
J
------------ Denotes Existing Contour
x000.0 Denotes Existing Elevation
Basis for
000.0 Denotes Proposed Elevation
bearings is
�— Denotes Surface Drainage
assumed
998.6 Proposed Top of Block
999,0 Proposed Garage Floor
990.4 Proposed Lowest Floor
989.8 Proposed Lower Garage Floor
The Gregory Group
/ I 0 / � �o �' 14
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d.b.a.
Z6��'� LOT SURVEYS COMPANY, INC.
,a'� J• '� / / / �a� \ °° , l,�Ba• / o� ��a (1 Established in 1962
r , /" a LAND SURVEYORS
�r,' ,' �� / 989. ��� j REGISTERED UNDER THE LAWS OF STATE OF MINNESOTA
/ °
� (� � I � � „ � / , � � �, �'� °-� "� A � 7601 73rd Avenue North (763) 560 -3093
/ i°� Minneapolis, Minnesota 55428 Fax No. 560 -3522
l( ' 5 , // Surveyors Certificate
\ ^ / / / / is /
9.
994.7 /i 0 ry `1 !
\ 3 s 78' 2 "maple./
—6p ` \ �\ 9 1.3(
o / `986
y "% e \
l \ 99
�O �� \11 \ 9 0� , \ ` � l Proposed Hardcover
�O 9� ,4 maple/ ( Residence = 2397 sq, ft
Porch = 131 sq, ft
4 Deck = l 40 sq. ft
992.5 /2 0 \ — — — — / Garage = 670 sq. ft
°3.9 " � \ Dave * Walks = 3236 sq, ft
99
7/— \ / 994.7 \ 9SBy l Total Hardcover = 6574 sq, ft
manhole 0 \ /� R Area of Parcel = 26559 sq. ft
rim =992.3 �Q \ �� `� Percentage of hardcover = 23.02%
rnv= 982.00 —� 992.0 � vy � y�3 1 � �
a
dower Pole
\ \ 995.0
\
\ Rev.
\ /ko9 11 -5-
\
Lots 25 and 26, Block 3, MMNETONKA MANOR
Hennepin County, Minnesota.
The only easements shown are from plats of record or information
provided by client.
I certify that this plan, specification, or report was prepared by me or
under my direct supervision and that I am a duly Licensed land
Surveyor under the laws of the State of Minnesota.
Surveyed this 9th day of October 2013.
Signed
Gregory R. P a h, inn. Reg. No. 24992
ld deck Drawr '- I
house E 5' Exhibit B
File IN PROPERTY SURVEY
Mm-
e vP,
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900
Fax: 952- 474 -0128 • www.d.shorewood.rmus • cityhall &i.shorewood.mmus
DATE: November 18, 2013
TO: Joe Pazandalc, Brad Nielsen
FROM: Paul Hornby
RE: Site grading review — 5015 St. Albans Bay Road (Lots 25 & 26, Block 3, Minnetonka Manor)
I have completed my review of the proposed site grading plan, dated with revision November 5, 2013, prepared
by The Gregory Group (Lot Surveys Company, Inc.), for the referenced project and have the following
comments:
1. The proposed structure, existing garage, and associated impervious surface area (hardcover) summary is
provided on the survey. The survey also needs to show the existing structures on the plan, with the
associated impervious area summary tabulation.
2. The property proposed for redevelopment primarily drains directly to an adjacent landlocked (low area)
basin. The requirements of the Surface Water Management Plan will apply to this proposed
improvement. The storm runoff discharge rates and volume cannot exceed the existing rate and volume.
This can be performed by a number of current practices such as rain gardens, filtration/infiltration, pond
basin or other acceptable means. The Conditional Use Permit (if applied required for the accessory
structure for this project), should require annual maintenance of the surface water system designed and
performance review to ensure the system is working as intended.
3. The lowest floor elevation and lowest opening elevation need to be provided on the survey. The top of
foundation, garage floor elevation also need to be provided.
4. The proposed driveway grade is 9.2% from the edge of the existing pavement to the 996 contour,
increases to about 13% to the 998 contour and 5% to the garage.
5. The retaining wall proposed along the south side of the new driveway (997) does not correspond with
the contour elevation of 998 immediately to the southwest.
Please contact me if you have any questions or need any additional information regarding this grading plan
review.
Exhibit C
ENGINEER'S MEMORANDUM
---------- - ------- - -- - - ------------
------------ -------- ------ - - -----
K16KOUT FLA5HIN6 TO BE INSTALLED A5 NEEDED
- ----- EXTERIOR WALL FINISHER TO VERIFY KICKOUT
-------- FLASHINC7 15 INSTALLEP PRIOR TO FINISHING
- -- - -------------- -- -------- --------------- --------
- -- - -- ---- - ------------
-- -------- - CARPENTER TO FLASH ALL EXTERIOR WINDOWS AND 120OR5
-- - ----- PER TO MN. & 113C COPE REQUIREMENTS
- - -------- ------ — - -- — ------------------- - -- - ----------
8" FRIEZE 13P.
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16"XI6" BOX61? COLUMN
ON 24"X24" MANUF,
STONE I3A5F_
=1 = I =
APPRIE-56 STONE FRONT ELEVATION
SCALE. 1/4" = I'-Oil IST FLOOR 1,425 60. FT.
2ND FLOOR 1,751 50, FT.
TOTAL 3,176 50. FT,
BASEMENT 1,348 50. FT. FIN.
TOTAL 4,524 50. FT,
MR
Exhibit D
PROPOSED ELEVATION - FRONT
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� CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD SHOREWOOD, MINNESOTA 55331 -8927 • (952) 960 -7900
A% lab FAX (952) 474 -0128 • www.ci.shorewood.mn.us • cityhall @ci.shorewood.mn.us
MEMORANDUM
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
RE: Morgan, Bennett and Sharon - C :U.P for Accessory Space in Excess of
1200 . Square Feet
DATE: 27 November 2013
FILE NO.: 405 (13.13)
BACKGROUND
Bennett and Sharon Morgan are in the process of designing a new home for their property
located at 5580 Woodside Lane (see Site Location map - Exhibit A, attached). As
explained in their request letter (Exhibit B), they propose to create garage space on two
levels of the home, the total area of which will exceed 1200 square feet of floor area. A
survey, showing the location of the existing home on the property is included on Exhibit
C. Exhibit D contains a site plan for the new home and attached garage space. The
applicants have requested conditional use permit,'pursuant to Section 1201.03 Subd.
2.d.(4) of the Shorewood Zoning Code.
The property is zoned R -lA/S, Single- Family Residential /Shoreland and contains
approximately 39,302 square feet of area. The garage areas are located on the southerly
end of the proposed home (see Exhibit 'C) and contain 1134 square feet of area on each of
the two floors for a total of 2268'square feet. The proposed home contains 4376 square
feet on two floors (not including the basement).' Exhibits E and F show the floor plans
for the two levels on which the garages will be located. As can be seen on Exhibits G and
H, the upper level garage faces northeast, while the lower level garage faces southeast.
®�
� ®0® PRINTED ON RECYCLED PAPER
Memorandum
Re: Morgan Conditional Use Permit
27 November 2013
ANALYSIS/RECOMMENDATION
Section 1201.03 Subd. 2.d.(4) of the Zoning Code sets forth criteria for granting
conditional use permits for accessory space over 1200 square feet. Following is how the
applicants' plans comply with the Code: -
a. The total area of accessory buildings (2268 square feet) does not exceed the floor
area (4376 square feet - not including basement) above grade of the proposed
home.
b. The total area of accessory buildings does not exceed 10 percent of the minimum
lot size for the R -lA/S zoning district (.10 x 40,000 = 4000 square feet).
C. The proposed house and garage comply with R -lA/S setback requirements., Also,
since the lower level garage occupies much of the same footprint as the existing
home, tree removal and site disturbance is minimized. Hardcover on the site will
be 25 percent.
d. Since the new garage is an integral part of the proposed house, architectural
compatibility is not considered to be an issue. As previously mentioned, the
overhead doors for the garage are located on two different elevations of the
building (see Exhibits G and H).
Based upon the preceding analysis, it is recommended that the applicants' request for a
conditional use permit be granted as proposed.
Cc: Bill Joynes
Tim Keane
Bennett and Sharon Morgan
Mike Sharratt
-2-
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za
Applicant: Bennett & Sharon Morgan
Address: 3920 White Oak Lane, Excelsior, MN 55331
Site: 5580 Woodside Lane, Shorewood, MN 55331
P.I.N. 31- 117 -23 -13 -0016
Description:
This zoning application is for a Conditional Use Permit to exceed the maximum accessory building /garage
space allowed by the present day Shorewood, MN zoning code.
Due to a very lengthy /deep site and the respective long driveway, hardcover is a primary control. The
project, as proposed, will meet the 25% hardcover control. Due to the owner's requirement to develop
additional garage space, a stacked garage concept is proposed with the lower level, which is entirely on
two walls and partially on two walls, subterranean. Thus, the lower garage will create virtually no
additional building mass beyond the initial 1% story home construction. A 10' overhead garage door with
an end access is part of, and integral, to this proposal.
The proposed project drawings attached illustrate the above description and reason for this request.
Exhibit B
APPLICANTS' REQUEST LETTER
Legend
—x —x —
Fence
--o-0`
Slit Fence
T
Overhead Telephone
UT
Underground Telephone
STS
Storm Sewer
SAN
Sanitary Sewer
WTR
Water
GAS
Underground Gas
o
Telephone Pedestal
®
Square Catchbosin
O
Manhole
H
Power Pole
QDeciduous
Tree
Coniferous Tree
X900.0
Existing Spot Elevation
—900—
Existing Contour
• Denotes Iron
Monument Found
o Denotes Iron
Monument Set
EASEMENTS SHOWN ON SURVEY:
*SANITARY SEWER EASEMENT
PD. N. 122
*
SNITARY
DOC. NO.E10 68011
R .
*
DRAINAGE EASEMENT
PER OF WOODSIDE.
S DE.
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SURVEY FOR:
SHARRATT
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DESIGN
20 0 20 40
SCALE 1 INCH = -V FEET
Area of Lot 4 from Ordinary High Water = 39,302± Sq. Ft.
Site Address:
5580 Woodside Lane, Shorewood, MN 55331
PROPERTY DESCRIPTION: Lot 4, Block 1, WOODSIDE, Hennepin
County, Minnesota.
BENCHMARK: Tof of M.H. 14' Southeasterly of the South Corner of
Lot 4, Block 1, WOODSIDE. Elevation = 950.50.
NOTE:
The location of all utilities shown are from plans
furnished by the utility companies o0d are
approximate. Utility Companies should be notified
for exact location before doing any excavation.
+e "' ti`. +a•J I hereby certify that this survey, plan, or report was prepared by
9484 ".. me or 'under my direct supervision and that I am a duly registered
+; Land Surveyor under the laws of the State of Minnesota.
PFD
p9. W. BROWN LAND SURVEYING, INC.
949.2 .•:" n
x950.6
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.SOP. =949J ,.1
Woodrow A, Brown, R.L.S. MN REG 15230
t9;HAiCn •••,
Dated:
• �O x95D.9
a- - - -� Exhibit C
PROPERTY SURVEY - EXISTING
453.9
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$ FRONT ENTRY =945.9
TOP OF BLOCK =952,8
GARAGE FLOOR =951,9 ` \ ro
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