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02-07-17 Planning Comm Agenda CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, 7 FEBRUARY 2017 7:00 P.M. A G E N D A CALL TO ORDER ROLL CALL / (LIAISON) SCHEDULE MADDY (Mar) ______ BEAN (Apr) ______ th DAVIS (Jan/Feb 13) ______ th RIEDEL (Feb 27) ______ APPROVAL OF AGENDA APPROVAL OF MINUTES 17 January 2017  1. 7:00 P.M. PUBLIC HEARING – C.U.P. for Accessory Space over 1200 Sq. Ft. Applicant: Wayne Hartmann and Michelle Letendre Location: 27460 Maple Ridge Lane 2. DISCUSS FOOD TRUCKS 3. MATTERS FROM THE FLOOR 4. OLD BUSINESS / NEW BUSINESS Determine Chair and Vice-Chair for 2017 5. DRAFT NEXT MEETING AGENDA 6. REPORTS Liaison to Council  SLUC  Other  7. ADJOURNMENT CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, JANUARY 17, 2017 MINUTES CALL TO ORDER Chair Davis called the meeting to order at 7:00 P.M. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Present: Chair Davis; Commissioners Bean, Maddy and Riedel; Planning Director Nielsen; and, Council Liaison Sundberg Absent: None APPROVAL OF AGENDA Bean moved, Maddy seconded, approving the agenda for January 17, 2017, as presented. Motion passed 4/0. APPROVAL OF MINUTES November 1, 2016 Maddy moved, Riedel seconded, approving the Planning Commission Meeting Minutes of November 1, 2016, as presented. Motion passed 4/0. 1. PUBLIC HEARING — CONDITIONAL USE PERMIT for ACCESSORY SPACE OVER 1200 SQUARE FEET Applicant: Allen and Jennifer Larson Location: 21125 Radisson Road Chair Davis opened the Public Hearing at 7:02 P.M. noting the procedures used in a Public Hearing. She explained the Planning Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission's role is to help the City Council in determining zoning and planning issues. One of the Commission's responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non - binding recommendation to the City Council. The recommendation is advisory only. She stated this evening the Planning Commission is going to consider a conditional use permit (C.U.P.) for accessory space over 1200 square feet for Allen and Jennifer Larson, 21125 Radisson Road. Director Nielsen explained Allen and Jennifer Larson own the property at 21125 Radisson Road. They propose to expand their existing garage to the west and include a second level space above. The area of the addition combined with the existing garage exceeds 1200 square feet. Therefore, the change requires a C.U.P. pursuant to Section 1201.03 Subd. 2.d.(4) of the Shorewood Zoning Code. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2017 Page 2 of 4 The property is zoned R -IA /S, Single- Family Residential/Shoreland and contains approximately 45,231 square feet of area. The total amount of garage space, including the second floor area is 1780 square feet. The house contains 2562 square feet on the first level, with another 2492 square feet in the lower level, for a total of 5053 square feet. With regard to the analysis of the case, Nielsen noted Section 1201.03 Subd. 2.d.(4) of the Zoning Code prescribes criteria for granting a C.U.P. for accessory space over 1200 square feet. He reviewed how the applicant's plan complies with the criteria. The total area of accessory buildings (1780 square feet) does not exceed the floor area (2562 square feet — main level) above grade of the proposed home. b. The total area of accessory buildings does not exceed 10 percent of the minimum lot size for the R -IA /S zoning district (.10 x 40,000 = 4000 square feet). c. The proposed house and garage comply with R -IA /S setback requirements. Hardcover on the site will be 18.7 percent; well under the 25 percent limit for the shoreland district. d. Since the garage addition is an integral part of the proposed house, architectural compatibility is not considered to be an issue. The proposed lap siding is considered to be compatible with the existing stucco on the home. Nielsen noted that based upon the analysis of the case staff recommends granting the C.U.P. Commissioner Bean stated the property survey indicates that there currently is a tree in the landscape area where the proposed garage would be built. Mr. Larson clarified that tree is gone; it was damaged during a storm. Bean then stated because the applicant does not plan to construct a driveway to the garage addition he asked if that meant no trees would be impacted. Mr. Larson confirmed that. In response to a question from Bean about two other trees that are located north of the proposed garage, Mr. Larson clarified those trees will remain and noted they are two big oak trees. Bean then stated the proposed garage floor plan indicates there will be two floor drains. He asked what the plan is for them. Mr. Larson stated he may eventually want to wash a car in the garage. Bean asked Director Nielsen if staff has concerns about the amount of discharge that could flow into the drains. Nielsen responded no and clarified that is handled as part of the building permit. Nielsen noted there was a time when floor drains were not allowed in a garage but they are now. Commissioner Riedel asked if they would drain into the sewer to which Nielsen responded he thought so. Mr. Larson stated if they were to drain outside that would cause a problem because the discharge would flow into Christmas Lake. He noted the plan is to tie the drain into the house system so it would flow into the sewer. Chair Davis stated the opening would be large enough that a car could be driven through from the first garage to the addition. Seeing no one present to comment on the case, Chair Davis opened and closed the Public Testimony portion of the Public Hearing at 7:11 P.M. Commissioner Maddy stated he agrees with having lap siding on the addition because based on his experience it is difficult to add a stucco addition to a stucco structure and end up with a good match. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2017 Page 3 of 4 Maddy moved, Riedel seconded, recommending approval of a conditional use permit for accessory space over 1200 square feet for Allen and Jennifer Larson, 21125 Radisson Road. Motion passed 4/0. Director Nielsen noted Council will consider this item during its January 23, 2017, meeting. Chair Davis closed the Public Hearing at 7:13 P.M. 2. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 3. OLD BUSINESS / NEW BUSINESS Commissioner Bean noted that he will be gone for the February 7, 2017, Planning Commission meeting. Bean suggested liaisons to Council be selected for the next few months. 4. DRAFT NEXT MEETING AGENDA Director Nielsen stated there is a conditional use permit request for accessory space over 1200 square feet, the selection of chair and vice - chair, and a study session regarding food trucks slated for the February 7, 2017, Planning Commission meeting. 5. REPORTS • Liaison to Council • SLUC Director Nielsen noted the City pays the fee for Planning Commissioners attending Sensible Land Use Coalition sessions. Other Council Liaison Sundberg stated the Orono City Council recently decided to video record its Planning Commission meetings. She asked if that has ever been considered by the Planning Commission. She clarified that she was not advocating anything. Commissioner Maddy asked if anyone has ever made a request listening to an audio recording from a Planning Commission meeting. Director Nielsen stated an attorney has done so occasionally. Maddy stated the cost to have someone run the video equipment may not be worth the benefit derived. Liaisons to Council were selected as follows: January 2017 Chair Davis February 2017 Chair Davis (February 13) and Commissioner Riedel (February 27) March 2017 Commissioner Maddy April 2017 Commissioner Bean CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 17, 2017 Page 4 of 4 Chair Davis asked how many deer were harvested during the 2016 Deer Management Program. Director Nielsen stated he thought there were eighteen. Davis then asked about the coyote situation. Nielsen stated the City does not hear much about them. Commissioner Riedel commented he heard coyotes last fall. He asked if they were coywolves (a hybrid of coyote and wolf). Nielsen stated he has heard coywolves are not in Minnesota. Riedel stated he saw a documentary that said they are in Minnesota and that they typically move along train tracks. 6. ADJOURNMENT Bean moved, Riedel seconded, adjourning the Planning Commission Meeting of January 17, 2017, at 7:27 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder CITY OF SHOREWOOD TO: FROM: DATE: RE: FILE NO.: Planning Commission, Mayor and City Council Brad Nielsen 2 February 2017 Hartmann/Letendre — CUP for Accessory Space in Excess of 1200 Square Feet 405 (17.02) BACKGROUND Wayne Hartmann and Michelle Letendre own the property at 27460 Maple Ridge Lane (see Site Location map — Exhibit A, attached). In September of 2015 they received a setback variance to build a small addition on the southwesterly comer of their home, as shown on their property survey (Exhibit B). The addition included enclosing the area beneath the master bedroom addition, amounting to 307 square feet of floor area. The plans submitted for the original project did not include details of the lower level and staff mistakenly assumed that the lower the new space would be an extension of the lower level. As explained in Mr. Hal tmann's request letter (Exhibit C), it was not their intent to make the new space communicate with the existing lower level, which makes the new space accessory. This new accessory space, combined with the existing garage and a shed, puts the property over 1200 square feet in total accessory space, which requires a conditional use permit, pursuant to Section 1201.04 Subd. 2.d. of the Zoning Code: The property is zoned R -lA/S, Single - Family Residential /Shoreland District and contains 42,359 square feet of area. The house contains 3037 square feet of floor area on the upper two levels alone, with additional space in the lower, walkout level. The total amount of accessory space, including the new 307 square feet totals 1291 square feet. Photos in Exhibits D -F show the new addition. ANALYSIS/RECOMMENDATION Section 1201.03'Subd.2.d.(4) of the Shorewood Zoning Code contains four specific criteria for' granting this type of conditional use permit. Following is how the applicants' proposal complies with the Code: ®21 q.0 PRINTED ON RECYCLED PAPER Memorandum Re: Hartmann/Letendre CUP 2 February 2017 a. The total area of accessory space (1291 square feet) does not exceed the total floor area above grade of the principal structure (3037 square feet - upper two levels). b. The total area of accessory space does not exceed ten percent of the minimum lot area for the R -1A zoning district (.10 x. 40,000 square feet = 4000 square feet). C. The space under the master bedroom addition was granted a variance to the front yard setback requirement. It does not exceed the variance granted. Nor does it increase the hardcover on the property, 18.3 percent. d. As shown on Exhibits D -F, the lower level accessory space has been integrated into the architecture of the existing home. Based on the preceding, it is recommended that the applicant's request be granted as proposed. Cc: Greg Lerud Tim Keane Joe Pazandak Wayne Hartmann/Michelle Letendre N y y y y 'ti y y O � y 0 350 700 1,400 S° Noble Rd y Feet y y y y y 1sland_View Ra y y e) pine y y y y y ° 0 y y y y y y Mars Pt Arbo ° Woo ide Road Q y y Cir - - -- y Marsh�Pt Pointe Lake Minnetonka y Ct y .s Kathleen BlrinmawrLE1 �Q 5 y S O y 2a der aeC 4 y �� ._ cu o fir. o /`��d9e y y. r'`° � S'awberry Ct. Rd L JI �i N U) Boulder_Cir y y )verly Dr y y -TTT� -�-+, ��' U: MapIE Subject �P ro p� ;�ty le v Ave Virginia Cove ge o v v La W 62nd St U Z City of Victoria, Carver County ADVANCE SURVEYING & ENGINEERING CO. 5300 S. Hwy. No. 101 Minnetonka, MN 55345 Phone (952) 474 7964 Fax (952) 225 0502 WWW.ADVSUR.COM SURVEY FOR: WAYNE HARTMANN SURVEYED: July, 2015 DRAFTED: July 8, 2015 ADDRESS: 27460 Maple Ridge Lane, Shorewood, Mn LEGAL DESCRIPTION: Lot 7, Block 3, Virginia Highlands Addition, Hennepin County, Minnesota. SCOPE OF WORK & LIMITATIONS: 1. Showing the length and direction of boundary lines of the above legal description. The scope of our services does not include determining what you own, which is a legal matter. Please check the legal description with your records or consult with competent legal counsel, if necessary, to make sure that it is correct, and that any matters of record, such as easements, that you wish shown on the survey, have been shown. 2. Showing location improvements deemed important. / ���. 6' the of existing we 3. Setting monuments old monuments to mark the corners the new or verifying of property. 4. Showing and tabulating hardcover area and the area of the lot for your review and for the review of such governmental agencies that may have jurisdiction over hard cover requirements. .� 5. While we show proposedunprovemenls to your property, we are not as familiar with your plans as you are nor are we as familiar with the requirements of governmental agencies as their employees are. We suggest that you review the survey to confirm that the proposals we show are what you intend and submit the survey to such governmental agencies that may have jurisdiction over your project and gain their approvals if you can before beginning coushuction or planning / /' "?•. , improvements to the property. 6. Showing elevations on the site at selected locations to give some indication of the topography of the site. We have also provided a benchmark for your use in , determining elevations for construction on this site. The elevations shown relate only to the benchmark provided on this survey. Use that benchmark and check at least one other feature shown on the survey when determining other elevations for use on this site or before beginning construction. STANDARD SYMBOLS & CONVENTIONS: "0" / %' ' Denotes 1/2" ID pipe with plastic plug bearing State License Number 9235, set, unless otherwise noted. h 00 f� /�3 '•.�/ CERTIFICATION: I hereby certify that this plan, specification, report or sin was prepared by me m• under my direct supervision and that I am a duly Licensed Professional Engineer Licensed Land Surveyor the laws Minnesota. t _A j /'' // A' 9 % , and under of the state of 4( Signature: Y., , x PaAcon Typed Name: James H. Parker Reg. No.: 9235 / Date: July 8, 2015 A '� O ' unerarc // Mr 11"M 9} ^' / / nEV: aaze / / ez N 82'58'21" W . • �_�__`_�_`, -`^a GRAPHIC SCALE 20 0 mo 20 40 �r�(mFM) S 80'2)'00" W 1 —212 67 A5� zs _ - -. , - ------------ j-9z / -I 'ta5 0 %PC" to 0 a M i rxr I t„ L= 9.32 R_50.00 1 ,' 1AN9 Exhibit B PROPERTY SURVEY 11/30/2016 Wayne M Hartmann 27460 Maple Ridge Lane Shorewood, MN 55331 waynehartmann @eaton.com 612 - 751 -3766 Brad Nielsen City of Shorewood Planning Director 5755 Country Club Road Shorewood, MN 55331 V f+ In 2015 you assisted me with a request for Variance for an addition to my home. That variance was granted, and the work on the addition is now essentially complete. However, at the final inspection I was informed by the building inspector that I would either: A) Need to create an entry into the lower portion of the new addition from the existing basement, or B) Request a Conditional Use Permit from the city since this space — without an access from inside the home — would now be considered 'Auxiliary Space'. I am further told that Auxiliary space is regulated by the city and that there is a 1200 sf maximum per property. In designing this addition, it was never my intent to create an entry from inside the home for two reasons: 1) Doing so would change the flow of the exiting basement making it less desirable for our use; 2) The space was better utilized for my family as a workshop and /or storage. In doing some very rough calculations, it would seem that adding this space as Auxiliary space would put my property at about 80 sf over the 1200 sf limit. I am requesting your assistance in proceeding with a CUP request to allow that space to remain as Auxiliary use. I am unsure what information may be required to request and receive the CUP. I am told by the inspector that one of the reasons for limiting Auxiliary space is to prevent the ratio of Living space to Auxiliary space from being out of balance. To support my request for a CUP I have included three pictures: 1) A full view of the front of the house (new addition is the extreme left of the house); 2) A close -up of the Addition from the front; 3) A close -up of the Addition from the back. Please note that the space in question is only the lower level of the addition. I think these pictures adequately demonstrate that the this space is an insignificant portion of the overall home, and that the way we constructed it, the space will not be discernable by neighbors as Auxiliary space. Please contact me either by phone or email (contact information in header) to let me know what the next steps are in the CUP process. Thanks and regards, Wayne Hartmann Exhibit C APPLICANTS' REQUEST LETTER r 1 a 4 O � ! i` �� �� � ate'. � ,;� a• + -;�.`� _ xi m MOM tw-ilotmtFj 0.1 �,7jg NL7 AIRaY V. Try .��W ,V� 0 • F -Ji am O z z r �.� .r'-? 1R� 6 C y h-d Z